BOC Minutes October 5 2015
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PERSON COUNTY BOARD OF COMMISSIONERS OCTOBER 5, 2015
MEMBERS PRESENT OTHERS PRESENT
Kyle W. Puryear Heidi York, County Manager
David Newell, Sr. C. Ronald Aycock, County Attorney
B. Ray Jeffers Brenda B. Reaves, Clerk to the Board
Jimmy B. Clayton
Tracey L. Kendrick
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, October 5, 2015 at 7:00pm in the Commissioners’ meeting
room in the Person County Office Building.
Chairman Puryear called the meeting to order. Commissioner Kendrick gave an
invocation and Vice Chairman Newell led the group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
Chairman Puryear informed the Board that Kathy Adcock has requested to add an
item to the agenda for an application for Transportation Operating Assistance FY2016
Rural Operating Assistance Program Funds.
A motion was made by Commissioner Jeffers and carried 5-0 to add an item to
the agenda for an application for Transportation Operating Assistance FY2016 Rural
Operating Assistance Program Funds and to approve the agenda as adjusted.
RECOGNITION:
PROCLAMATION NATIONAL 4-H WEEK IN PERSON COUNTY:
Chairman Puryear presented a Proclamation proclaiming October 4-10, 2015 as
National 4-H Week in Person County to Matthew Chaney and Cheyenne Johnson, two
youth present in the audience that are involved with Person County’s 4-H program.
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INFORMAL COMMENTS:
There were no comments from the public.
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DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Jeffers and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of September 21, 2015,
B. Budget Amendment #6,
C. Budget Amendment #7, and
D. Budget Amendment #8
UNFINISHED BUSINESS:
ORDINANCE REQUIRING CONNECTION TO WATER LINES:
County Attorney, Ron Aycock noted the Board, at its last meeting, reviewed and
discussed the repeal of the County’s Ordinance requiring Connection to Water Lines, at
which time, the Board directed staff to bring back to the Board information related to any
impacts of such action. Mr. Aycock further noted the Board was authorized to take action
at its Second Reading for consideration by a simple majority vote.
Mr. Aycock addressed the Board’s question related to existing legislation noting
recent legislation was approved with an effective date of August 1, 2016 which would
prohibit mandatory connection except in limited circumstances, i.e., a) possible
contamination of a water well, b) construction pending within 24 months, and c) where the
Local Government Commission has management of water systems.
Mr. Aycock stated the action to repeal the ordinance results in no mandatory
connection as of the date of the repeal. Should the Board retain the ordinance in its current
state, there would be a mandatory connection until August 1, 2016.
Health Director, Janet Clayton addressed the Board related to the effect of any such
repeal would have on obligations under grant funding received by the state. Ms. Clayton
said that Person County received three grants to extend water lines during 1999 – 2004.
One of the grants was funded by the Underground Storage Tank Division in Raleigh due
to petroleum contamination and Ms. Clayton stated her contact confirmed there was no
requirement for mandatory connection however should an individual choose to drill a well
when there is an existing public water access, the state would not use any resources to assist
with filtration devices, etc., in any event that contamination occurs with the private well.
Ms. Clayton noted the water lines were extended in areas where there was petroleum
contamination or other water quality issues or severe quantity issues.
A motion was made by Commissioner Kendrick and carried 5-0 to repeal Person
County’s Ordinance requiring Connection to Water Lines.
The Board directed staff to explain to individuals that have access to an existing
public water supply and applies for a well permit for a private well the risk of the state to
not participate in remedying any such contamination of the private well.
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NEW BUSINESS:
STRUCTURAL ASSESSMENT OF FORMER SENIOR CENTER BUILDING:
County Manager, Heidi York stated Person County retained HH Architecture for
the future senior center project. Ms. York noted the first task in their scope of work was
to conduct a structural assessment of the former senior center building to determine its
condition for future use. The building was evaluated by Stroud Pence, Structural Engineers
and their report was included in the Board packet. Ms. York stated that overall, their report
confirmed what the County Building Inspector found previously; there are substantial
structural and serviceability issues that require repair.
Ms. York further noted in addition to the structural assessment, environmental
assessments for air quality, asbestos, mold and lead-based paint were also conducted. Ms.
York introduced Ms. Kristen Hess, of HH Architecture to present the findings of the reports
as well as cost-benefit analysis comparing the renovation of the former structure with
demolition and new construction.
Ms. Hess shared the following presentation with the Board:
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Ms. Hess confirmed Option A includes the cost of demolition of the existing
building and the construction of a new parking lot.
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Ms. Hess confirmed Option B new construction would be one-story at the current
parking lot level. Demolition costs are included in the projected budget. Option B does
not include the additional new parking lot as illustrated in Option A.
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Ms. Hess stated Option C had many unknowns and she did not recommend this
scheme to the Board. The increased costs were due to the water proofing issues.
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Ms. Hess stated Option D would require expansion joints that would attach the new
addition to the existing building. Ms. Hess did not recommend this scheme due to the
noted concerns.
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Ms. Hess posed the following questions for the Board to consider: 1) would the
City parking lot always be a City parking lot, and 2) will the County have an agreement
with the City to always use the parking lot? Ms. Hess did not want the County to build a
building and later regret not building a parking lot.
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Vice Chairman stated his preference to approach the project for future expansion
to be as economically feasible. Commissioner Jeffers noted the Health Department’s 2014
Community Health Assessment projects the number of citizens over the age of 65 to grow
by 62% by 2030. Commissioner Jeffers stated his preference to have a combined senior
center/recreational center which would have required acquisition of property to build both
components on the uptown site. Commissioner Jeffers urged the Board to select the best
option for expansion noting the increase of senior population within the next fifteen years.
Ms. York asked Ms. Hess to address the projected budget should the square footage
be decreased to 10,000. Ms. Hess said both Options A and B could be decreased $380,000
- $390,000 should the square footage be changed to 10,000.
Commissioner Jeffers stated his preference for Option A for the senior center which
would be one level for a total of 12,000 sq. ft.
Commissioner Kendrick stated Option B allowed for a one level center with future
expansion on the vacant hotel lot and was the budget for the lowest project costs per square
foot.
A motion was made by Vice Chairman Newell for Option B to demolish existing
building and construct new 10,000 sq. ft. clear span building on the existing lot and develop
a green space park on the vacant hotel lot with the remaining savings (from reducing from
12,000 sq. ft. to 10,000 sq. ft. and not constructing a parking lot as in Option A) to be used
for land acquisition (Dixon property) for future expansion.
Commissioner Jeffers voiced opposition to decreasing the size of the facility to
10,000 sq. ft. with the projected senior population growth noting by the time the loan is
paid off, an expansion will be needed.
Commissioner Clayton stated construction costs will be cheaper at construction
versus in the future.
Chairman Puryear asked staff if the proposed demolition would require approval
by the City of Roxboro. Ms. Hess and staff stated a permit for the demolition would be
required by the City of Roxboro Planning Department. Staff and Board members
confirmed a previous discussion that the existing building was not on the historical registry.
A substitute motion was made by Commissioner Jeffers and failed 2-3 to approve
Option A to demolish existing building and construct a new 12,000 sq. ft. building on the
vacant hotel lot and a parking lot as presented. Commissioners Jeffers and Clayton voted
in favor of the substitute motion. Chairman Puryear, Vice Chairman Newell and
Commissioner Kendrick cast the dissenting votes.
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The original motion failed 1-4. Vice Chairman Newell voted in support of his
motion while the remaining Board members voted in opposition.
A motion was made by Commissioner Kendrick to approve Option B to demolish
existing building and construct new 12,000 sq. ft. building on existing lot as presented.
A substitute motion was made by Vice Chairman Newell to approve Option B to
demolish existing building and construct new 12,000 sq. ft. building on existing lot as
presented and appropriate up to $84,000 to develop a green space community park on the
vacant hotel lot.
Commissioner Jeffers asked staff for the CIP project total for outside basketball
courts. Commissioners Jeffers stated the CIP project total for outside basketball courts was
$60,000 for multiple sites (Olive Hill, Allensville, Hurdle Mills, Bushy Fork, Bethel Hill).
An amended substitute motion was made by Vice Chairman Newell and carried
5-0 to approve Option B to demolish existing building and construct new 12,000 sq. ft.
building on existing lot as presented and fund up to $84,000 to develop a community park
on the vacant hotel lot that includes outside basketball courts.
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APPOINTMENT TO THE NURSING HOME ADVISORY COMMITTEE:
Clerk to the Board, Brenda Reaves presented to the Board an interested citizen
application for consideration for appointment to the Nursing Home Advisory Committee.
Ms. Reaves requested Board consideration to appoint Ms. Cathy Bailey to the Nursing
Home Advisory Committee for a three year term.
A motion was made by Commissioner Clayton and carried 5-0 to appoint Cathy
Bailey to the Nursing Home Advisory Committee for a three year term.
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APPLICATION FOR TRANSPORTATION OPERATING ASSISTANCE FY2016
RURAL OPERATING ASSISTANCE PROGRAM FUNDS:
Person Area Transportation System (PATS) Director, Kathy Adcock presented to
the Board an application for Transportation Operating Assistance for Fiscal Year 2016
Rural Operating Assistance Program (ROAP) Funds for approval. Ms. Adcock stated
Person County has been allocated $132,664 in ROAP funding. Ms. Adcock noted the
ROAP funding offers assistance in three program areas; Rural Operating Program (RGP),
Employment (EMPL) and Elderly and Disabled Transportation Assistance Program
(EDTAP). The required county match needed for the RGP will come from the fares
collected.
Ms. Adcock presented a summary of the allocations as distributed to the following
agencies:
A motion was made by Chairman Puryear and carried 5-0 to approve an
application for Transportation Operating Assistance FY2016 Rural Operating Assistance
Program Funds and the recommended funding distribution to the agencies as presented.
RGP EDTAP EMPL Total
Person Area Transportation $64,561 $27,063 $8,000 $99,624
Person County Senior Center $11,000 $11,000
Person Industries $16,000 $4,040 $20,040
Person County Group Homes $2,000 $2,000
Total $64,561 $56,063 $12,040 $132,664
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CHAIRMAN’S REPORT:
Chairman Puryear reported the following upcoming events:
• Hall’s Agri-Business, LLC ground breaking event on Tuesday, October 6, 2015
at 11:00am for a new project in Uptown Roxboro for a makeover of Hall’s Way
at 24 Gordon Street, and
• Sandfoot Photography Ribbon Cutting Ceremony on Thursday, October 15,
2015 at 5:30pm. Business After Hours will follow immediately after the
ceremony jointly hosted by Sandfoot Photography and Huff’s Insurance,
5:30pm at 602 South Morgan Street.
MANAGER’S REPORT:
County Manager, Heidi York reported the following:
• The Board is invited to attend a Stormwater Monitoring Site Tour scheduled for
October 20, 2015 at 1:30-4:30pm to view monitoring sites. Ms. York stated
this tour was announced at the last homebuilders association meeting to which
three reps have signed up to participate. Commissioners Clayton and Kendrick
noted their availability to attend.
• Health Department Flu Shot Clinic for employees will be held on October 12
and 16, 2015 at the FEMA room from 8:30am – 4:00pm.
COMMISSIONER REPORT/COMMENTS:
Commissioner Jeffers reported he recently addressed student ambassadors at
Northern Middle School related to the GEAR UP program. GEAR UP stands for “Gaining
Early Awareness and Readiness for Undergraduate Programs” and is a national college
access initiative funded by the U.S. Department of Education.
Commissioner Clayton urged Board members to attend the Stormwater Monitoring
Site Tour.
Commissioner Kendrick reported the following two events:
• Town Hall meeting focusing on mental health issues will be held on October 6,
2015 at City Hall starting at 10:00am, and
• Person County Drug Treatment Court Graduation on Thursday, October 8,
2015 at 3:30pm in the Superior Courtroom of the Person County Courthouse.
Vice Chairman Newell had no report.
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ADJOURNMENT:
A motion was made by Commissioner Kendrick and carried 5-0 to adjourn the
meeting at 8:04pm.
_____________________________ ______________________________
Brenda B. Reaves Kyle W. Puryear
Clerk to the Board Chairman