BOC Minutes September 8 2015
September 8, 2015
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PERSON COUNTY BOARD OF COMMISSIONERS SEPTEMBER 8, 2015
MEMBERS PRESENT OTHERS PRESENT
Kyle W. Puryear Heidi York, County Manager
David Newell, Sr. C. Ronald Aycock, County Attorney
B. Ray Jeffers Brenda B. Reaves, Clerk to the Board
Jimmy B. Clayton
Tracey L. Kendrick
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Tuesday, September 8, 2015 at 7:00 pm in the Commissioners’ meeting
room in the Person County Office Building.
Chairman Puryear called the meeting to order. Commissioner Kendrick gave an
invocation and Vice Chairman Newell led the group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Jeffers and carried 5-0 to approve the
agenda.
PUBLIC HEARING:
CONSIDERATION OF EXTENDING ORDER AUTHORIZING $6,000,000
RECREATION FACILITIES BONDS FROM SEVEN (7) TO TEN (10) YEARS:
A motion was made by Commissioner Jeffers and carried 5-0 to open the duly
advertised public hearing for consideration to extend the Order Authorizing $6,000,000
Recreation Facilities Bonds from seven (7) to ten (10) years.
Finance Director, Amy Wehrenberg stated the purpose of the public hearing was
for the Board of Commissioners to consider extending the maximum time period for
issuing bonds under an order adopted by said Board of Commissioners on September 12,
2008 for $6,000,000 in Recreational Facilities Bonds that took effect on November 4, 2008,
to be extended from seven (7) to ten (10) years. By approval of this Order Authorizing
$6,000,000 Recreation Facilities Bonders from seven (7) to ten (10) years, Person County
will have a 3-year extension to authorize the issuance of General Obligation Bonds to
finance the construction of any facility related to the recreation and/or senior center for
which citizen consent was received under the Referendum dated November 4, 2008.
No one appeared, either in person or by attorney, to be heard nor was any written
statement relating to said question to extend the Order Authorizing $6,000,000 Recreation
Facilities Bonds from seven (7) to ten (10) years.
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A motion was made by Commissioner Jeffers and carried 5-0 to close the public
hearing for consideration to extend the Order Authorizing $6,000,000 Recreation Facilities
Bonds from seven (7) to ten (10) years.
CONSIDERATION TO GRANT OR DENY REQUEST TO EXTEND ORDER
AUTHORIZING $6,000,000 RECREATION FACILITIES BONDS FROM SEVEN
(7) TO TEN (10) YEARS:
A motion was made by Commissioner Jeffers and carried 5-0 to adopt an Order
extending the maximum time period for issuing bonds under an order adopted by the Board
of Commissioners for the County of Person, North Carolina on September 12, 2008 and
entitled: “Order Authorizing $6,000,000 Recreational Facilities Bonds” from seven (7) to
ten (10) years as presented.
This order shall take effect 30 days after its publication following adoption as
provided by G.S. § 159-64.
The Clerk to the Board of Commissioners was directed to publish said order,
together with the appended statement as required by The Local Government Bond Act, as
amended, once in The Courier-Times.
The order to be published on September 12, 2015 is as follows:
September 8, 2015
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September 8, 2015
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INFORMAL COMMENTS:
The following individuals appeared before the Board to make informal comments:
Ms. Patricia “PJ” Gentry of 541 Byrd Creek Lane, Hurdle Mills addressed the
Board related to the Solid Waste Study Contract thanking the Board for its objective to
comprehensively identify all options for Person County’s waste yet urged the Board to not
expend funds for data for which adequate information already exists.
Ms. Betty A. Blalock of 144 Tirzah Ridge, Rougemont gave the Board information
related to the existing contract with Republic; i.e., a contract between the City of Roxboro
and Person County which is not present is needed for the City to dump into the landfill,
medical waste is prohibited however she feels is being accepted into the landfill. Ms.
Blalock questioned waste not being accepted from a point of origin not outside the 60-mile
radius and the number of days counted in a year of landfill operation.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Kendrick and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of August 17, 2015
B. Budget Amendment # 3
NEW BUSINESS:
REVIEW OF THE SOLID WASTE STUDY CONTRACT:
At the Board’s August 17, 2015 meeting, the Solid Waste Study contract and scope
of work was discussed and approved in the amount of $77,680. Vice Chairman Newell
requested consideration to further discuss the Solid Waste Study scope, particularly
whether to pursue further study of water quality concerns around the landfill as well as
potentially narrowing the options studied to include 1) re-negotiation of the landfill
contract and 2) opening a privately-managed transfer station.
County Manager, Heidi York stated the contractor has not begun work due to Vice
Chairman’s request to further discuss with the Board and was willing to amend the contract.
Ms. York stated the contractor did not recommend adding well sampling to the scope of
work due to the state’s current monitoring but would do so at the Board’s request at an
additional cost of $6,000. The contractor noted the source of any such findings from the
well sampling could not be substantiated.
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Commissioner Kendrick voiced his desire to review all options that result from the
Solid Waste Study noting the Board owes its citizens due diligence to not just renegotiate
the contract. Should the best outcome recommended by the contractor be to renegotiate
the contract, the Board has the option to spend an additional $10,000 for the contractor to
do so on the County’s behalf.
The Board heard information from the County’s Environmental Health’s Director,
Harold Kelly and Health Department Director, Janet Clayton related to the County’s ability
to perform private well samplings. Mr. Kelly noted the Environmental Health Department
had been requested to sample one well noting the chemical analysis outcome was normal.
Mr. Kelly stated the testing performed by the County is not as extensive as the state’s
analysis. The fee imposed by the County for a well sampling is $75.00. Mr. Kelly
confirmed that the water table’s flow is southeast of the landfill toward Granville County
noting there are no private wells within that area.
Assistant County Manager, Sybil Tate provided the following map to illustrate the
parcels adjacent to the landfill. Ms. Tate noted the state is currently monitoring 10 wells
plus one surface well each upstream and downstream at the landfill. Ms. Tate told the
Board to decrease the Options Analysis as listed in Task 3.1 for initial screening from seven
to two options would decrease the expense of the contract by $4,500. The state’s study
included sampling up to 2,500 ft from the landfill.
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The Board further discussed having private wells tested up to one mile at the
expense of the County with the owners having the right to refuse such testing. The Board
did not determine the legal responsibility to fix any such atypical findings nor agree upon
the distance from the landfill to test. The Board did not have any further action to amend
the Solid Waste Study contract and scope of work. Ms. York confirmed the timeframe of
the contract was August 17, 2015 – March 31, 2016.
APPOINTMENTS TO THE JUVENILE CRIME PREVENTION COUNCIL:
Clerk to the Board, Brenda Reaves requested Board nomination of the interested
citizen applications presented for appointment to the Juvenile Crime Prevention Council.
Ms. Reaves stated the following applications were submitted for appointment, each
for a term to December 31, 2017:
o 1 citizen-at-large position; Louise Wright-Oliver requested appointment
o 1 position for the Chief of Police or his designee; Chief of Police, David L.
Hess requested appointment
o 1 position for the District Attorney or his designee; Assistant District
Attorney, Alisa Mitchell Black requested appointment
o 1 position for a representative from the Department of Social Services;
Ashley Pleasant requested appointment
o There was no application received to fulfill the unexpired term for a
substance abuse professional.
A motion was made by Chairman Puryear and carried 5-0 to appoint Louise
Wright-Oliver to the citizen-at-large position, Chief of Police, David L. Hess to represent
the Police Department, Assistant District Attorney, Alisa Mitchell Black to represent the
District Attorney’s Office and Ashley Pleasant to represent the Department of Social
Services on the Juvenile Crime Prevention Council, each for an term to December 31, 2017
as presented.
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CHAIRMAN’S REPORT:
Chairman Puryear reported the Roxboro Area Chamber of Commerce’s
appreciation of the County’s support during its recent Personality event.
Chairman Puryear noted a recent ribbon cutting for Strickland – Jones Funeral
Home.
Chairman Puryear informed the group of the Farmland Preservation Plan Public
Meeting scheduled for September 15, 2015 at 7:00pm in the County Office Building
Auditorium.
MANAGER’S REPORT:
County Manager, Heidi York reported the following:
The consultants for the Solid Waste Study have confirmed their availability for a
kick-off meeting which will include staff and two commissioners for 10:00am on
September 15, 2015 in the Board’s meeting room. Chairman Puryear and Vice Chairman
Newell agreed to represent the Board at the kick-off meeting.
The consultants for the Solid Waste Study have scheduled a Community Listening
Session on the September 21, 2015 at 7:00pm in the County Office Building Auditorium
to hear concerns and receive input from the community.
The state health department received two additional samples from individuals
impacted from the recent gastrointestinal illness outbreak; results are expected September
9, 2015. Ms. York noted the schools had 268 absences this date which was more like a
normal school day.
COMMISSIONER REPORT/COMMENTS:
Commissioner Jeffers stated he recently attended the North Carolina Association
of County Commissioners annual conference where he was recognized for meeting the
requirements for the Master level in the Local Elected Leaders Academy. A Master has
completed a minimum of 66 credits. The Local Elected Leaders Academy, a partnership
with the UNC School of Government, the N.C. Association of County Commissioners and
the N.C. League of Municipalities, offers local elected officials the knowledge and skills
needed to lead and govern their communities.
Commissioner Clayton recognized the Health Department Director, Janet Clayton
for her and staff’s efforts related to the recent gastrointestinal illness outbreak in the
schools.
Commissioner Kendrick had no report.
Vice Chairman Newell had no report.
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CLOSED SESSION #1
A motion was made by Commissioner Kendrick and carried 5-0 to enter Closed
Session per General Statute 143-318.11(a)(6) at 7:55pm for the purpose to discuss
personnel with the following individuals permitted to attend: County Manager, Heidi York
and Clerk to the Board, Brenda Reaves.
A brief break was taken. Chairman Puryear called the Closed Session to order at
7:58pm.
A motion was made by Commissioner Jeffers and carried 5-0 to return to open
session at 8:06pm.
ADJOURNMENT:
A motion was made by Commissioner Kendrick and carried 5-0 to adjourn the
meeting at 8:07pm.
_____________________________ ______________________________
Brenda B. Reaves Kyle W. Puryear
Clerk to the Board Chairman