BOC Minutes February 3 2014
February 3, 2014
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PERSON COUNTY BOARD OF COMMISSIONERS FEBRUARY 3, 2014
MEMBERS PRESENT OTHERS PRESENT
Jimmy B. Clayton Heidi York, County Manager
Kyle W. Puryear C. Ronald Aycock, County Attorney
B. Ray Jeffers Brenda B. Reaves, Clerk to the Board
Frances P. Blalock
David Newell, Sr.
The Board of Commissioners for the County of Person, North Carolina, met in
recessed session on Monday, February 3, 2014 at 6:00 pm at the Person County
Recycling Center located on 741 Martin Street, Roxboro for the purpose of a tour.
Chairman Clayton, Vice Chairman Jeffers and Commissioners Blalock and Newell were
present. Commissioner Puryear was absent.
The group toured the current leased facility for the Person County Recycling
Center. County Manager, Heidi York stated the purpose of the tour was for the Board to
view the condition of the facility prior to Board’s consideration of options related to the
recycling program’s facility lease renewal and/or property acquisition. Assistant County
Manager, Sybil Tate presented a handout prepared by Person County Inspection Director,
Sam Hobgood noting the code requirements to continue use of the building with the
minimum upgrades related to life safety issues, building repair issues, as well as updates
needed to the electrical and HVAC outlining the estimated costs of $248,490 which
included a 10% contingency. General Services Director, Ray Foushee gave the group
some background on the facility noting it was built in early 70’s and used for many years
by Irvin Industries.
Existing location – Wagstaff warehouse
A) Life Safety Issues - $86,900
1) Exit door will need to be added
2) Install emergency exit and egress lighting
3) Install smoke detection/fire alarm
4) Install proper grab bars in office restrooms
5) Repair undermined drive and retaining wall
6) Add sensors & motor operators for overhead doors. (*Not required, but is
considered a safety issue*)
B) Building Issues - $81,000
1) Repair roof leaks
2) Patch or replace building insulation
3) Replace or repair any decayed fascia boards. If no decay is present, paint
boards for protection.
4) Patch/repair all wall panels where damage has occurred.
5) Reconnect all downspouts
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C) Electrical - $10,000
1) Label all panels and circuits.
2) Some receptacles in the office area do not work; needs repair.
3) Wiring above the office area needs attention. Conductors are exposed and
damage to the conductors are visible. Note: the type of wiring used in this
location should not be exposed. I would assume this wiring was not done by a
licensed electrician. It does not meet the intent of the National Electrical
Code.
4) Any abandoned circuits no longer “in use” should be removed.
D) HVAC - $48,000
1) Heating/Air units in the office area are in need of repair. The systems appear
to not function as intended.
2) The ductwork connected to these units has tears or damage. Replace or repair
the ductwork.
3) Install heat in the warehouse bathrooms.
Required Upgrades - $248,490 (includes 10% contingency).
Ms. York stated the appraisal obtained by the county for existing recycling
location (Wagstaff warehouse) was $850,000 and the appraisal obtained by Wagstaff was
$925,000.
A motion was made by Commissioner Blalock, and carried 5-0 to adjourn the
meeting at 6:25 pm.
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The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, February 3, 2014 at 7:00 pm in the Commissioners’ meeting
room in the Person County Office Building. All commissioners were present at 7:00 pm.
Chairman Clayton called the meeting to order and led the invocation. Chairman
Clayton asked Boy Scout, Caleb Tingen along with Scout Master, Ron Johnson of Troop
249 present in the audience to lead the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
Chairman Clayton announced that Recognitions should be removed from the
agenda.
A motion was made by Chairman Clayton and carried 5-0 to approve the agenda
as adjusted.
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PUBLIC HEARING:
REQUEST TO AMEND THE ZONING ORDINANCE APPENDIX C (TABLE OF
PERMITTED USES) TO DELETE REAL ESTATE AGENCIES AS A
PRINCIPAL USE:
A motion was made by Vice Chairman Jeffers and carried 5-0 to open the duly
advertised public hearing for a request to amend the Zoning Ordinance Appendix C
(Table of Permitted Uses) to delete Real Estate Agencies as a Principal Use.
City and County Planning Director, Aaron Holland stated Person County received
a request by Alan Hicks to amend the Planning Ordinance, Appendix C, Table of
Permitted Uses to delete Real Estate Agencies as a Classification from the Table of
Permitted Uses.
Mr. Holland noted the reason for the request is that there is no discernible
difference between a real estate agency and any other professional office. Professional
Office is already listed as a permitted use in the Table of Permitted Uses. Mr. Holland
stated should “Real Estate Office” be deleted as proposed, it would be considered as a
Professional Office. Professional Office is defined as “offices of accountants, appraisers,
architects, attorneys, financial consultants, dentists, physicians and similarly recognized
professionals.” Mr. Holland noted the state defines professional offices as a state
licensed office.
Mr. Holland stated his research of nearby jurisdictions resulted in the City of
Roxboro, Orange County, Mebane, and Rockingham County have included real estate
agencies within the professional office definition in their respective ordinances.
Commissioner Puryear asked Mr. Holland why this issue is being brought up.
Mr. Holland noted an applicant in December requested rezoning of a residential property
for a real estate office which would have made the property zoned for commercial. Mr.
Holland further noted the neighbors were upset about the request to rezone to commercial
as it would allow all commercial uses. To narrow the potential uses to just real estate
offices only, Mr. Holland explained the text amendment was a simpler solution. Mr.
Holland stated this text amendment would allow the applicant to go before the Board of
Adjustment for conditional use.
Mr. Holland stated the Planning Board held a Public Hearing on January 9, 2014
and voted 5 to 0 to recommend approval of the amendment request.
There were no individuals present to speak in favor of or in opposition to the
request to amend the Zoning Ordinance Appendix C (Table of Permitted Uses) to delete
Real Estate Agencies as a Principal Use.
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A motion was made by Vice Chairman Jeffers and carried 5-0 to close the public
hearing for a request to amend the Zoning Ordinance Appendix C (Table of Permitted
Uses) to delete Real Estate Agencies as a Principal Use.
CONSIDERATION TO GRANT OR DENY REQUEST TO AMEND THE
ZONING ORDINANCE APPENDIX C (TABLE OF PERMITTED USES) TO
DELETE REAL ESTATE AGENCIES AS A PRINCIPAL USE:
A motion was made by Commissioner Blalock and carried 5-0 to approve the
request to amend the Zoning Ordinance Appendix C (Table of Permitted Uses) to delete
Real Estate Agencies as a Principal Use.
PUBLIC HEARING:
REQUEST TO AMEND THE ZONING ORDINANCE APPENDIX B,
DEFINITION SECTION, PROFESSIONAL OFFICE TO INCLUDE A REAL
ESTATE AGENCY:
A motion was made by Vice Chairman Jeffers and carried 5-0 to open the duly
advertised public hearing for a request to amend the Zoning Ordinance Appendix B,
Definition Section, Professional Office to include a Real Estate Agency.
City and County Planning Director, Aaron Holland stated Person County received
a request by Alan Hicks to amend the definition of Professional Office to include a Real
Estate Office noting the current definition reads: “Offices of accountants, appraisers,
architects, attorneys, financial consultants, dentists, physicians and similarly recognized
professionals.” Mr. Holland stated the new proposed definition would be to include Real
Estate Agency and it would now read as follows “Offices of accountants, appraisers,
architects, attorneys, financial consultants, dentists, physicians, real estate agencies and
similarly recognized professionals.”
Mr. Holland noted a Professional Office is a use by right in B-1, B-2 and RC
districts. A Conditional Use Permit is required in Residential District and a Special Use
Permit in the Industrial District.
Mr. Holland explained the City of Roxboro defines a Professional Office as “ Any
building or portion thereof, used for or intended to be used only as an office for a
surveyor, architect, engineer, land surveyor, real estate broker, contractor, accountant,
physician, surgeon, chiropractor, orthodontist, physical therapist, insurance agent, and
other similar professions.” A Conditional Use Permit is required in Residential Districts.
Mr. Holland stated staff recommends approval of the request.
Mr. Holland stated the Planning Board held a Public Hearing on January 9, 2014
and voted 5 to 0 to include a Real Estate Agency in the Definition of Professional Offices
in Appendix B, Definitions, in the Zoning Ordinance.
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There were no individuals present to speak in favor of or in opposition to the
request to amend the Zoning Ordinance Appendix B, Definition Section, Professional
Office to include a Real Estate Agency.
A motion was made by Vice Chairman Jeffers and carried 5-0 to close the public
hearing for a request to amend the Zoning Ordinance Appendix B, Definition Section,
Professional Office to include a Real Estate Agency.
CONSIDERATION TO GRANT OR DENY REQUEST TO AMEND THE
ZONING ORDINANCE APPENDIX B, DEFINITION SECTION,
PROFESSIONAL OFFICE TO INCLUDE A REAL ESTATE AGENCY:
A motion was made by Vice Chairman Jeffers and carried 5-0 to approve the
request to amend the Zoning Ordinance Appendix B, Definition Section, Professional
Office to include a Real Estate Agency.
INFORMAL COMMENTS:
There were no comments from the public.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Vice Chairman Jeffers and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of January 6, 2014
B. Budget Amendment #10
C. CDBG Monthly Reporting for the month of January 2014
D. Tax Releases for the month of January 2014
E. January 2014 NC Vehicle Tax System pending refunds
F. Report of Unpaid Taxes
G. Advertisement of Unpaid Real Estate Taxes
UNFINISHED BUSINESS:
FOLLOW-UP DISCUSSION OF THE SELF-FUNDED INSURANCE OPTION:
County Manager, Heidi York stated Mr. Bryan Bickley of Scott Benefit Services
presented an overview of self-funded insurance at the November 18, 2013 Board
meeting. As the insurance enrollment period is forthcoming, Ms. York stated staff
wanted to provide some projected impacts of the fully-insured and self-funded options for
further consideration.
Ms. York requested the Board to receive the following presentation and direct
staff on whether to continue exploring the self-funded insurance option for Person
County Government as it is time to renew insurance for July 1 or go out for bids from the
market.
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Ms. York noted the county has not had a loss ratio less than 100% during her
tenure. Mr. Bickley stated 24 months of claims history is optimal and Coventry is
currently in their sixth month with Person County providing claims data on a monthly
basis.
February 3, 2014
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Commissioner Blalock asked about aggregate coverage. Mr. Bickley noted 1)
Coventry would pay claims/adjudicate claims, 2) contract with the physicians to provide
the network access and provide insurance data for the stop loss ratio with options.
Another option for consideration is the Med Home contract option where a fee is charged
for service payment with protocols and outcomes measured to which provides options for
decision making by the employee and if the county performs better, the savings is lower
costs for the county. Mr. Bickley explained the county would budget based on the data
analysis and if the performance was better than projected, the county would build up a
reserve for the years that performance was not up to the budgeted amount.
Mr. Bickley estimated a 61% discount if the County went with Coventry as
compared to a 51% discound with BCBS and a 40-something discount with MedCost.
Mr. Bickley noted Person County’s average age of employee is 38 years old.
Ms. York stated the next step would be to bring both options for a comparison to
the Board.
CHAIRMAN’S REPORT:
Chairman Clayton reported the County, the City and Senior Center staff are
actively looking for a temporary space to operate the senior center programs during the
time the City of Roxboro vacates the current facility for needed repairs.
MANAGER’S REPORT:
County Manager, Heidi York made the Board aware of an email she sent to the
group summarizing the status of the City of Roxboro Board of Adjustment appeal related
to the proposed Recreation/Senior Center noting a decision from the Judge is expected
next week.
Ms. York announced a joint session meeting for the Board of
Commissioners/Economic Development Commission on February 24, 2014 at 8:00 am in
the Board’s usual board room. This joint session will be held prior to the Board’s regular
scheduled meeting at 9:00 am.
Ms. York also announced a joint session meeting for the Board of
Commissioners/Board of Education on March 24, 2014 at 6:00 pm for the purpose to
County to receive the Fiscal Year 2014-15 budget request from Person County Schools.
February 3, 2014
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COMMISSIONER REPORT/COMMENTS:
Commissioner Newell had no report.
Commissioner Blalock requested Board consideration for her to be excused at the
Board’s March 17, 2014 meeting at 10:00 am due to a prior commitment in Hickory, NC.
Commissioner Puryear advocated for better communication between the Board of
Commissioners and the Economic Development Commission referring to $20,000 funds
spent on a fiber optic study related to fiber cable in public buildings (estimated cost
between $3-$4 million) when the Board of Commissioners had not deemed a priority.
Chairman Clayton stated this would be a good topic of discussion at the upcoming joint
meeting with the Economic Development Commission. Commissioner Newell asked the
County Attorney if the Board of Commissioners were responsible for action by the
Economic Development Commission or the non-profit Person County Business Industrial
Center. County Attorney, Ron Aycock clarified the Board of Commissioners have
appointment authority on the Economic Development Commission, to which those
appointed members served as officers on the non-profit. Mr. Aycock stated the non-
profit is the agent appropriating funding, not the Economic Development Commission
and the Board of Commissioners is not responsible for those actions.
Vice Chairman Jeffers reported the following:
• Attended a Healthy Personians meeting,
• Participated in a GEAR UP Advisory meeting related to a grant for college
readiness for students at Person High School and Northern Middle School,
• As the commissioner representative, attended Person County Partnership for
Children’s (PCPFC) retreat noting he would be requesting Board consideration
for an education allocation for PCPFC for the Imagination Library that services
all children 0-5 in the County, and
• Stated his desire for Board consideration for funding a second fire house within a
community for needed equipment.
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CLOSED SESSIONS:
Closed Session #1:
A motion was made by Commissioner Blalock and carried 5-0 to enter into
Closed Session per General Statute 143-318.11(a)(5) to consider the acquisition or lease
of real property at 7:52 pm with the following individuals permitted to attend: County
Manager, Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron
Aycock, Assistant County Manager, Sybil Tate, General Services Director, Ray Foushee,
Person Industries Director, Wanda Rogers and Person Industries Assistant Director,
Becky Clayton.
A motion was made by Vice Chairman Jeffers and carried 5-0 to return to open
session at 8:17 pm.
Closed Session #2:
A motion was made by Commissioner Newell, and carried 5-0 to enter into
Closed Session per General Statute 143-318.11(a)(5) to consider the acquisition or lease
of real property at 8:18 pm with the following individuals permitted to attend: County
Manager, Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron
Aycock, Assistant County Manager, Sybil Tate, General Services Director, Ray Foushee,
and IT Director, Gary Latta.
A motion was made by Vice Chairman Jeffers and carried 5-0 to return to open
session at 8:38 pm.
February 3, 2014
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RECESS:
A motion was made by Vice Chairman Jeffers and carried 5-0 to recess the
meeting at 8:38 pm until 8:00 am on February 24, 2014 for a joint session meeting with
the Economic Development Commission in the Board’s meeting room.
_____________________________ ______________________________
Brenda B. Reaves Jimmy B. Clayton
Clerk to the Board Chairman