BOC Minutes October 6 2014
October 6, 2014
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PERSON COUNTY BOARD OF COMMISSIONERS OCTOBER 6, 2014
MEMBERS PRESENT OTHERS PRESENT
Jimmy B. Clayton Heidi York, County Manager
Kyle W. Puryear C. Ronald Aycock, County Attorney
B. Ray Jeffers Brenda B. Reaves, Clerk to the Board
Frances P. Blalock
David Newell, Sr.
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, October 6, 2014 at 7:00 pm in the Commissioners’ meeting
room in the Person County Office Building.
Chairman Clayton called the meeting to order, led invocation and asked Vice
Chairman Jeffers to lead the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Vice Chairman Jeffers and carried 5-0 to approve the
agenda.
RECOGNITION:
NC ASSOCIATION OF COUNTY COMMISSIONERS AWARDS PERSON
COUNTY SUPER MEMBER DESIGNATION:
Person County, by virtue of celebrating its 5th year of continuous membership in
both NC Association of County Commissioners’ (NCACC) risk pools, has earned itself a
Super Member plaque. NC Association of County Commissioners’ Risk Control
Manager, Bob Carruth, presented a plaque to the Board of Commissioners. Chairman
Clayton accepted the award on behalf of the Board.
October 6, 2014
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RECESSED PUBLIC HEARING:
A FINANCIAL GRANT INCENTIVE IN THE AMOUNT OF $30,000
DISBURSED TO ROXBORO DEVELOPMENT GROUP OVER 3-YEARS FOR
AN ECONOMIC PROJECT FOR PUBLIC IMPROVEMENTS BENEFITING
THE UPTOWN AREA AND HALL’S AGRIBUSINESS:
Chairman Clayton called the recessed public hearing for a financial grant
incentive in the amount of $30,000 disbursed to Roxboro Development Group over 3-
years for an economic project for public improvements benefiting the Uptown Area and
Hall’s Agribusiness to order. The Public Hearing was initially scheduled to be held on
September 8, 2014 but was recessed until October 6, 2014 due to the incentive
agreements were being developed between the participating partners. The partners
participating are Person County Government ($30,000), City of Roxboro ($30,000),
Roxboro Development Group ($5,000) and Hall’s Agribusiness.
County Manager, Heidi York stated the County is limited by General Statutes in
its ability to fund incentives for “downtown area improvements.” As an option, Ms.
York noted the County can contribute to economic development project by contracting
with the City of Roxboro, rather than Roxboro Development Group, to assist in a specific
and limited public improvement, such as infrastructure, and specifically, in this case, the
sidewalks. Ms. York stated this option would provide for a simpler, expedited process
which is desired by Hall’s Agribusiness.
Ms. York recommended the Board to close and cancel the Public Hearing for a
financial grant incentive in the amount of $30,000 disbursed to Roxboro Development
Group over 3-years for an economic project for public improvements benefiting the
Uptown Area and Hall’s Agribusiness noting a new request for a public hearing would be
on the Board’s upcoming agenda for discussion of economic incentives with an interlocal
agreement that reflects the County funding the project through the City of Roxboro to
increase the accountability of economic incentives. Upon the development of an
incentive agreement, a new public hearing will be scheduled and properly advertised.
A motion was made by Vice Chairman Jeffers and carried 5-0 to close and
cancel the public hearing for a financial grant incentive in the amount of $30,000
disbursed to Roxboro Development Group over 3-years for an economic project for
public improvements benefiting the Uptown Area and Hall’s Agribusiness.
Ms. York introduced Ms. Lauren Wrenn, present in the audience, as the new
Director of Roxboro Development Group.
INFORMAL COMMENTS:
There were no comments from the public.
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DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Puryear and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of September 22, 2014
B. Budget Amendment 6
C. Budget Amendment 7
D. Budget Amendment 8
E. CDBG Quarterly Reporting for the months of July, August and September 2014
NEW BUSINESS:
REQUEST FROM WOODSDALE VOLUNTEER FIRE DEPARTMENT TO
OPERATE A SECOND STATION WITH THE INTENT OF REDUCING THE
ISO RATING IN UNPROTECTED AREAS:
George Woody, Chief of Woodsdale Volunteer Fire Department appeared before
the Board to make them aware that the Woodsdale Volunteer Fire Department is working
to secure and operate a second volunteer fire station. Mr. Woody noted the second
station is located at 9379 Boston Road and will provide better assistance to the
unprotected area of their district. Mr. Woody stated the goal is for the unprotected area to
receive a reduction in their ISO insurance ratings from a 10 down to a 9E which will
provide some savings to homeowners through their insurance policies. Mr. Woody stated
as part of the certification process required by the State Fire Marshal, a letter from the
Board Chairman and County Manager authorizing this second station is required. When
asked by the Board for an estimate of the number of homeowners currently in the
unprotected area of their district, Mr. Woody stated there are 15-18 households on Mayo
Lake that are in the unprotected area of the Woodsdale district.
A motion was made by Vice Chairman Jeffers and carried 5-0 to authorize a
letter of support for the Woodsale Volunteer Fire Department to operate a second station.
October 6, 2014
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RESOLUTION APPROVING AN INSTALLMENT FINANCING CONTRACT, A
DEED OF TRUST AND OTHER DOCUMENTS AND APPROVING AND
AUTHORIZING CERTAIN ACTIONS IN CONNECTION WITH FINANCING A
PORTION OF THE COST OF VARIOUS PROJECTS - PERSON COUNTY
RECYCLING CENTER AND VARIOUS RE-ROOFING PROJECTS:
County Manager, Heidi York requested Board approval on a Resolution
Approving an Installment Financing Contract, a Deed of Trust and Other Documents and
Approving and Authorizing Certain Actions in Connection with Financing a Portion of
the Cost of Various Projects regarding the Person County Recycling Center and Various
Re-Roofing Projects.
Ms. York stated the Resolution is set forth by sections in the following:
Preamble: The approval of documents associated with the plan to finance a portion of
costs of the Project through an Installment Financing Contract, including the conveyance
of Earl Bradsher Preschool to the County as collateral.
Section 1: States that the County and Board of Education have agreed to finance a portion
of the cost of a project consisting of the re-roofing of Earl Bradsher Preschool which each
has found it necessary and desirable to provide improved educational facilities for the
citizens of Person County and that the County has also determined to finance a portion of
the cost of a project consisting of the acquisition and improvement of the Person County
Recycling Center and the re-roofing of the Kirby Civic Auditorium (collectively, the
“Project”).
Section 2: States that the County has determined to finance a portion of the cost of the
Project in an amount not exceeding $2,360,000 as a tax-exempt and bank-qualified
installment financing pursuant to G.S. Section 160A-20.
Section 3: Lists the financing documents that were included in the agenda packets for
review, including (a) the Installment Financing Contract between the County and BB&T,
the lending institution, that sets up the arrangement for the advancement of funds to the
County to be repaid in installments until the debt is paid; (b) the Deed of Trust which
provides for the pledge of Earl Bradsher Preschool as security for the County's obligation
to repay the debt; (c) an Administrative Agreement between the County and the Board of
Education which authorizes the conveyance of Earl Bradsher Preschool to the County and
its lease by the County back to the Board of Education; and (d) the Lease between the
County and Board of Education to lease Earl Bradsher Preschool to the Board of
Education for the duration of the loan as part of the financing plan.
October 6, 2014
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Commissioner Puryear requested the Board to recuse him from the vote due to
fact the lending institution is his employer.
A motion was made by Vice Chairman Jeffers and carried 4-0 to allow
Commissioner Puryear to recuse himself from the vote.
Vice Chairman Jeffers asked if the various re-roofing projects would be repaired
or replaced. Ms. York confirmed the re-roofing projects would be repaired if possible
and replaced if required.
A motion was made by Commissioner Blalock, and carried 4-0 to adopt a
Resolution Approving an Installment Financing Contract, a Deed of Trust and Other
Documents and Approving and Authorizing Certain Actions in Connection with
Financing a Portion of the Cost of Various Projects regarding the Person County
Recycling Center and Various Re-Roofing Projects as presented.
Chairman Clayton stated the financing pre-closing date for signatures is scheduled
for October 22, 2014 at 10:00 am.
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CHAIRMAN’S REPORT:
Chairman Clayton had no report.
MANAGER’S REPORT:
County Manager, Heidi York stated Commissioner Newell had requested
information for Person County’s readiness for an Ebola outbreak. Ms. York provided an
email from the County’s Health Director, Janet Clayton related to any such outbreak
response plan at this time. A planning meeting is scheduled for October 9, 2014 with
community response partners. Ms. York stated the email update from the Health Director
would be sent along to The Courier-Times. Ms. York noted a hotline may be set up to
assist citizens in identifying symptoms for Ebola and upper respiratory diseases.
COMMISSIONER REPORT/COMMENTS:
Commissioner Newell commented a hotline for an outbreak response is a good
idea.
Commissioner Blalock commented on the following:
• The Bicycle Tour participants she recently met while traveling through Person
County,
• Rebecca Sauter would be attending the Re-Entry meeting on October 14, 2014 at
Ronnie Dunevant’s office, and
• Her disappointment in Commissioner Puryear’s campaign advertisement related
to the Board’s efforts regarding the proposed Recreation and Senior Center and
the events (2008 referendum vote, public forums, Board meetings) to which
citizens did not voice disapproval until the City’s Board of Adjustment noting
Person County had every right to question the process through an appeal.
Commissioner Puryear stated the Board meeting was not the appropriate forum
for Commissioner Blalock to voice a candidate debate noting his campaign was focused
on the current issues.
Vice Chairman Jeffers reported the Fire Chief’s Association has requested a joint
meeting with the Board of Commissioners before the annual board retreat.
October 6, 2014
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ADJOURNMENT:
A motion was made by Vice Chairman Jeffers and carried 5-0 to adjourn the
meeting at 7:29 pm.
_____________________________ ______________________________
Brenda B. Reaves Jimmy B. Clayton
Clerk to the Board Chairman