BOC October 20 2014
October 20, 2014
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PERSON COUNTY BOARD OF COMMISSIONERS OCTOBER 20, 2014
MEMBERS PRESENT OTHERS PRESENT
Jimmy B. Clayton Heidi York, County Manager
Kyle W. Puryear
B. Ray Jeffers Brenda B. Reaves, Clerk to the Board
Frances P. Blalock
David Newell, Sr.
The Board of Commissioners for the County of Person, North Carolina, met in regular
session on Monday, October 20, 2014 at 9:00 am in the Commissioners’ meeting room in the
Person County Office Building.
Chairman Clayton called the meeting to order, led invocation and asked Vice Chairman
Jeffers to lead the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Blalock and carried 5-0 to approve the agenda.
PUBLIC HEARING:
PROPOSED FISCAL YEAR 2015 RURAL OPERATING ASSISTANCE PROGRAM
APPLICATION TO BE SUBMITTED TO THE NC DEPARTMENT OF
TRANSPORTATION:
A motion was made by Commissioner Puryear and carried 5-0 to open the duly
advertised public hearing for the proposed Fiscal Year 2015 Rural Operating Assistance Program
Application to be submitted to the NC Department of Transportation.
Person Area Transportation Manager, Kathy Adcock requested Board approval to submit
Person County’s Fiscal Year 2015 Rural Operating Assistance Program (ROAP) application to
the NC Department of Transportation (DOT) requesting anticipated state funding in the amount
of $132,312 for programs to assist with the operation of Person Area Transportation System
(PATS) for Fiscal Year 2014-2015. Ms. Adcock stated the programs included in the Rural
Operating Assistance Program application are:
1. Elderly & Disabled Transportation Assistance Program (EDTAP) provides operating
assistance for the public transportation of elderly and disabled citizens,
2. Employment Transportation Assistance Program (EMPL) provides operating assistance for
the public transportation of persons with employment related transportation needs, and
3. Rural General Public Program (RGP) provides operating assistance for the public
transportation of persons living in non-urban areas of the county.
Ms. Adcock stated these programs are needed to offer a lower trip rate for approved and
pre-scheduled riders. The period of performance for Rural Operating Assistance Program funds is
July 1, 2014 through June 30, 2015. The FY2015 ROAP individual program totals are:
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PROGRAM TOTAL
EDTAP $55,711
EMPL $19,067
RGP $57,534
$132,312
Ms. Adcock gave a summary of the allocations distributed to other county departments
and community service agencies in addition to PATS.
Agency Allocation
Person Area Transportation
RGP $57,534
EDTAP $26,711
EMPL $10,000
Person Industries
EDTAP $12,000
EMPL $ 4,500
Person County Senior Center
EDTAP $15,000
Person County Social Services
EMPL $ 4,567
Person County Group Homes
EDTAP $ 2,000
TOTAL $132,312
The following individual spoke in favor of the proposed Fiscal Year 2015 Rural
Operating Assistance Program Application to be submitted to the NC Department of
Transportation:
Ms. Tracy Coleman of 255 Whitfield Rogers Road, Roxboro advocated for the services
of the Person Area Transportation System (PATS) noting her personal experience of using the
transportation services.
There was no one from the public appearing to speak in opposition to the proposed Fiscal
Year 2015 Rural Operating Assistance Program Application to be submitted to the NC
Department of Transportation.
A motion was made by Vice Chairman Jeffers and carried 5-0 to close the public
hearing for the proposed Fiscal Year 2015 Rural Operating Assistance Program Application to be
submitted to the NC Department of Transportation.
October 20, 2014
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CONSIDERATION TO GRANT OR DENY REQUEST RELATED TO THE PROPOSED
FISCAL YEAR 2015 RURAL OPERATING ASSISTANCE PROGRAM APPLICATION
TO BE SUBMITTED TO THE NC DEPARTMENT OF TRANSPORTATION:
A motion was made by Vice Chairman Jeffers and carried 5-0 to approve the Fiscal
Year 2015 Rural Operating Assistance Program Application to be submitted to the NC
Department of Transportation.
October 20, 2014
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October 20, 2014
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INFORMAL COMMENTS:
The following individual appeared before the Board to make informal comments:
Mr. Kenny Rickman of 3936 Allensville Road, Roxboro spoke to the following points:
• spoke to the Board’s Code of Ethics encouraging those campaigning to address
the issues concerning Person County,
• stated his support of the healthcare law but not spending $2B to roll it out noting
the Medicare advantage program costs are increasing by 260% increase in 2015,
• stated opposition to the county appropriating over $744,000 to the Kirby Theatre
and advocated turning it over to the private sector,
• told the Board the citizens do not need a tax increase but a tax decrease,
• noted the process to fill a vacancy on the Board should Vice Chairman Jeffers be
successful in his bid to the state representative office,
• credited Vice Chairman Jeffers to leading the charge to give all schools’ staff a
2% increase in supplemental pay, and
• asked Commissioner Puryear not to seek office on November 4, 2014.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Vice Chairman Jeffers and carried 5-0 to approve the Consent
Agenda with the following items:
A. Approval of Minutes of October 6, 2014
B. Budget Amendment 9
C. Consideration of Approval of Late Exemption Applications
D. Tax Adjustments for September 2014
a. September 2014 tax releases
b. September 2014 NC Vehicle Tax System pending refunds
October 20, 2014
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NEW BUSINESS:
CONSIDERATION TO CANCEL THE BOARD’S NOVEMBER 3, 2014 REGULAR
SCHEDULED MEETING:
Chairman Clayton asked Board members to voice any concerns related to cancelling the
Board’s November 3, 2014 regular scheduled meeting. Hearing none, a motion was made by
Commissioner Blalock and carried 5-0 to cancel the Board of Commissioners’ November 3,
2014 meeting.
CHAIRMAN’S REPORT:
Chairman Clayton requested each commissioner to complete the County Manager
Evaluation form provided with direction to submit to the Clerk by November 3, 2014 noting a
Closed Session is planned for November 17, 2014 for that intended purpose.
MANAGER’S REPORT:
County Manager, Heidi York reported the following:
• There will be a Ground Breaking Ceremony on October 21, 2014 for the new Veterans
Park. The ceremony will take place at 1:00 pm at the Veterans Park site next to the
Person County Office Building.
• A joint meeting for Person County Board of Commissioners, Roxboro City Council, and
Person County Business Industrial Council to receive the Duke Readiness Program Site
Evaluation is scheduled to be held on November 13, 2014 from 12:00 – 1:30 pm in the
FEMA room.
• Vice Chairman Ray Jeffers announced at the Board’s last meeting that the Fire Chiefs
have requested to meet with the Board of Commissioners prior to the Commissioners’
annual retreat. The volunteer fire chiefs are available to meet with the Board of
Commissioners on December 8, 2014. The location for the meeting is tentatively
scheduled for the County Auditorium with a start time for 6:00 pm, 6:30 pm or 7 pm (to
be determined).
• The Smart Growth workshops are scheduled to be held on December 2, 2014 at 6:00 pm
and on December 3, 2014 from 8:00 am – 3:00 pm. Elected officials are encouraged to
attend.
Ms. York requested the Board to calendar the above mentioned meetings and to let her
know if there were any conflicts.
October 20, 2014
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COMMISSIONER REPORT/COMMENTS:
Commissioner Newell commended Vice Chairman Jeffers on his success as a dog trainer.
Chairman Clayton added that Vice Chairman Jeffers’ trained dog is being used for a movie that is
being filmed currently in Greensboro.
Commissioner Blalock reported the following:
• She has emailed to the Board member a link to provide comments to the Environmental
Protection Agency (EPA) and the U.S. Army Corps of Engineers (Corps) proposed rule
defining the scope of waters protected under the Clean Water Act noting the deadline has
been extended to November 14, 2014,
• Rebecca Sauter attended the Re-Entry Person meeting noting efforts in surrounding areas
to track incarcerated individuals and provide literacy programs; Haywood County’s
Sheriff is scheduled to speak at the upcoming Rotary meeting on this topic, and
• She will continue advocate for the Re-Entry group to further its goals for Person County
as well as protecting Person County’s environment after she completes her term on the
Board of Commissioners.
Commissioner Puryear requested the Board to take a moment of silence to reflect on the
life of a Person County veteran, Mr. S.P. Gentry.
Vice Chairman Jeffers informed the group that Mr. Kevin Leonard, former Deputy
Director of the NC Association of County Commissioners will replace Mr. David Thompson, as
the Executive Director. Vice Chairman Jeffers stated that Mr. Thompson has accepted a position
with the National Association of Counties (NACo) in Washington DC.
October 20, 2014
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CLOSED SESSION #1:
A motion was made by Vice Chairman Jeffers and carried 5-0 to enter Closed Session
per General Statute 143-318.11(a)(5) to consider the acquisition or lease of real property at 9:30
am with the following individuals permitted to attend: County Manager, Heidi York, Clerk to the
Board, Brenda Reaves, Assistant County Manager, Sybil Tate, General Services Director, Ray
Foushee, Recreation Director, John Hill and Senior Center Interim Manager, Maynell Harper.
A motion was made by Vice Chairman Jeffers and carried 5-0 to return to open session
at 9:58 am.
ADJOURNMENT:
A motion was made by Commissioner Blalock and carried 5-0 to adjourn the meeting
at 9:58 am.
_____________________________ ______________________________
Brenda B. Reaves Jimmy B. Clayton
Clerk to the Board Chairman