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BOC Minutes June 17 2013 June 17, 2013 1 PERSON COUNTY BOARD OF COMMISSIONERS JUNE 17, 2013 MEMBERS PRESENT OTHERS PRESENT Jimmy B. Clayton Heidi York, County Manager Kyle W. Puryear C. Ronald Aycock, County Attorney B. Ray Jeffers Brenda B. Reaves, Clerk to the Board Frances P. Blalock David Newell, Sr. The Board of Commissioners for the County of Person, North Carolina, met in regular session on Monday, June 17, 2013 at 9:00 am in the Commissioners’ meeting room in the Person County Office Building. Chairman Clayton called the meeting to order, led invocation and asked Vice Chairman Jeffers to lead the Pledge of Allegiance. DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA: A motion was made by Vice Chairman Jeffers, and carried 5-0 to approve the agenda. PUBLIC HEARING: FINANCIAL GRANT INCENTIVE FOR PROJECT P90X ESTIMATED AT $531,385 OVER SIX YEARS: A motion was made by Vice Chairman Jeffers, and carried 5-0 to open the recessed public hearing related to a financial grant incentive for Project P90X estimated at $531,385 over six years. Economic Development Director, Stuart Gilbert presented a request to obtain financial cash grant incentives over a six year period of time estimated in the amount of $523,000 based on new investment of $22 million. Other incentives include $480,000 through a Vacant Building Grant with the NC Rural Center, $150,000 Economic Infrastructure Grant with the NC Rural Center, and other state incentives which are all to induce Project P90X to bring an advanced manufacturing facility, new jobs and new investments to Person County. Mr. Gilbert noted the project is very competitive. Mr. Gilbert informed the group that Project P90X is projected to create up to 250 new jobs over six years. The average salary plus full benefits would be at least $35,000 with higher skilled jobs with an average salary between $40,000 and $45,000. Mr. Gilbert stated the proposal is for the company under code name P90X to receive the following incentives after the first payment of county taxes in financial grant award based on the amount of new investment: June 17, 2013 2 Year 1 80% $71,120 Year 2 75% $87,071 Year 3 70% $91,656 Year 4 65% $100,106 Year 5 60% $93,691 Year 6 55% $79,333 Mr. Gilbert recommended the Board to hear any public comments, close the public hearing and upon conclusion of the planned Closed Session for economic development for the Board to approve the financial incentives for Project P90X in conformance with the financial grant public hearing. Commissioner Blalock asked Mr. Gilbert how much revenue the $22 million would bring in to Person County. Mr. Gilbert responded $1,586,000 in new revenue over a ten year period. Commissioner Newell asked Mr. Gilbert if there was a claw back provision. Mr. Gilbert noted the funds are not proposed to be provided until such time the company has met the criteria for such financial award. Mr. Gilbert thanked the Board of Commissioners participating in the NC County Assembly Day in Raleigh advocating for the P90X project. There were no individuals appearing before the Board to speak in favor or in opposition to the financial grant incentive for Project P90X estimated at $531,385 over six years. A motion was made by Vice Chairman Jeffers, and carried 5-0 to close the public hearing related to a financial grant incentive for Project P90X estimated at $531,385 over six years. PUBLIC HEARING: FINANCIAL GRANT INCENTIVE FOR PROJECT LINE5 ESTIMATED AT $1,074,290 OVER TEN YEARS: A motion was made by Commissioner Blalock, and carried 5-0 to open the recessed public hearing related to a financial grant incentive for Project Line5 estimated at $1,074,290 over ten years. June 17, 2013 3 Economic Development Director, Stuart Gilbert requested the Board to continue to recess the public hearing related to a financial grant incentive for Project Line5 estimated at $1,074,290 over ten years until July 15, 2013 at 9:00 am per the request of company representatives for Project Line5. A motion was made by Commissioner Newell, and carried 5-0 to recess the public hearing related to a financial grant incentive for Project Line5 estimated at $1,074,290 over ten years to July 15, 2013 at 9:00 am. INFORMAL COMMENTS: The following individuals appeared before the Board to make informal comments: Mr. Raymond Bechtel of 169 Country Brooke Lane, Roxboro noted his support for the reductions recommended in the budget, his displeasure of the revaluation debacle, and his disappointment with the ad placed in the local paper by Commissioners Puryear and Newell. Mr. Bechtel commented the county manager had not been truthful in establishing the revenue neutral tax rate. Ms. Vonda Frantz of 119 Potluck Farm Road, Rougemont spoke in favor of the proposed budget noting appreciation of the Board to invest in amenities that serve all the citizens of the county. Ms. Frantz recommended having the public library hours restored to the hours of operation prior to the budget cuts and to invest more in education due to the impact of state cuts on the schools. Mr. Bobby Gray of 3276 McGhee’s Mill Road, Semora stated his concerns for the budgeted funds for the recreation/senior center citing the poll held by the local newspaper indicated that 28% of the respondents would like the new recreation/senior center while 72% did not want to pursue noting while the programs would be good for the community, the impact will cost the taxpayers. Mr. Gray also commented on the County recycling center spending a lot more money as compared to the revenues. Mr. Bill Jurkiewicz of 1167 John D. Winstead Road, Roxboro stated his support for the recommended budget including both the recreation/senior center and the recycling center. APPROVAL OF MINUTES: A motion was made by Commissioner Blalock, and carried 5-0 to approve the minutes of May 28, 2013 and June 3, 2013. NEW BUSINESS: June 17, 2013 4 KERR-TAR LOCALLY COORDINATED HUMAN SERVICE TRANSPORTATION PLAN ADOPTION: Planning Director of Kerr-Tar Regional Council of Governments (COG), Mike Ciriello and Person Area Transportation System (PATS) Director, Kathy Adcock informed the Board for federal funding to continue for PATS, a Locally Coordinated Plan must be completed and updated every three years. Mr. Ciriello stated the Kerr-Tar Regional Transportation Planning Organization (RPO) has recently completed the update and that the governing Board of each transportation provider must endorse the plan to avoid disruptions in funding. Commissioner Blalock noted the federal government has mandated the transportation services for access to senior programs serving the disabled and elderly population. Mr. Ciriello stated an outcome of the locally coordinated human service transportation plan is job access by identifying the needs and resources for individuals who do not have access to transportation to get to their work place. Commissioner Blalock requested Mr. Ciriello to speak to how PATS is funded. Mr. Ciriello stated PATS receives federal and state funding for transportation services for individuals eligible for Medicare and Medicaid and as a supplement funding resource for people with disabilities, low-income and seniors. Commissioner Newell asked Mr. Ciriello if the federal government could contract with taxi services to reduce overhead. Mr. Ciriello could not speak to the federal government possibly contracting with taxi services. A motion was made by Vice Chairman Jeffers, and carried 4-1 to adopt the Locally-Coordinated Human Services Transportation Plan for the Kerr-Tar COG Planning Region. Commissioner Newell cast the lone dissenting vote. June 17, 2013 5 June 17, 2013 6 RENEWAL OF CDBG DEBARMENT CERTIFICATION: Planning Director of Kerr-Tar Regional Council of Governments (COG), Mike Ciriello addressed the Board on behalf of Kerr-Tar Regional COG Community Development Planner, Karen Foster. Mr. Ciriello stated the debarment certification for Person County relates to the 2011 CDBG Scattered Site Housing Rehabilitation Project certifies that the County is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by a Federal department or agency. Mr. Ciriello noted the debarment certification must be renewed annually. The existing certification expires June 30, 2013. Mr. Ciriello stated the Division of Community Assistance requires a new debarment certification for the next fiscal year noting it should be adopted by the Board of Commissioners and signed by the Chairman. A motion was made by Vice Chairman Jeffers, and carried 5-0 to approve the renewal of the CDBG Debarment Certification as presented. REQUEST FOR SPECIAL USE PERMITTING AT SPECIFIC RECREATION, ARTS, AND PARKS FACILITIES AND PERSON COUNTY MUSEUM GROUNDS INCLUDING A SPECIAL USE ALCOHOL PERMIT AND POLICY FOR SPECIFIC COUNTY RECREATION FACILITIES AND AN ORDINANCE REGULATING POSSESSION OR CONSUMPTION OF MALT BEVERAGES OR UNFORTIFIED WINE ON COUNTY PROPERTY: John Hill, Director of the Recreation, Arts, and Parks and Donald Long, Chairman of the Recreation Advisory Board on behalf of the Recreation Advisory Board requested consideration for Special Use Permitting of Alcohol Beverages for specific rental facilities and performance venues. Mr. Hill noted the Recreation Advisory Board, at their June 5, 2013 meeting, voted unanimously to adopt the proposed Special Use Permit/Policy and Revised Person County Ordinance Regulating Possession or Consumption of Malt Beverages or Fortified Wine on County Property. Mr. Long stated the Recreation Advisory Board requests consideration from the Board of Commissioners to adopt the Special Use Alcohol Permit/Policy and the revised Person County Ordinance Regulating Possession or Consumption of Malt Beverages or Fortified Wine on County Property for specific facilities as listed below including designated boundaries: 1. Mayo Park Amphitheater in the concrete seating areas directly in front of the stage, the grass seating area directly in front of the stage in an area 200 feet long by 130 feet wide and in the stage area within 50 feet from the left, right and back of the stage. 2. Mayo Park Environmental Community Center within the center and within 50 feet from all sides of the building. 3. Kirby Cultural Arts Complex within Gallery front room (main gallery), Community Gallery (Hallway) and main theatre seating area (both upstairs and downstairs). 4. Person County Museum Grounds within the museum and no closer than 50 feet from the property line. June 17, 2013 7 Mr. Long noted that the Person County Museum is not under the Recreation Department but was requested to be included in the proposed ordinance. Mr. Long stated the proposed permitting would enhance the rental capabilities of the specific facilities outlined above, thereby increasing revenues for the county and the Arts Council who is also recommending approval of the proposed ordinance. Vice Chairman Jeffers, commissioner representative on the Recreation Advisory Board, commented that a number of people have inquired about using the Mayo facilities but once they learn they cannot serve malt beverages or fortified wine, they will go elsewhere. Vice Chairman Jeffers stated the proposed permitting will help increase revenues. County Attorney, Ron Aycock stated, at the request of the Recreation Department staff, he drafted the proposed ordinance for Board consideration as well as reviewed the permitting for special alcohol use and found it all to be consistent with law. A motion was made by Commissioner Newell, to approve the request for special use permitting at specific Recreation, Arts and Parks facilities and the Person County Museum grounds including a Special Use Alcohol Permit and Policy for specific county recreation facilities and an Ordinance regulating possession or consumption of malt beverages or unfortified wine on county property. Chairman Clayton confirmed that a public hearing is not required for adoption of the proposed ordinance noting the Board of Commissioners may call for a public hearing to be scheduled, if desired. If a public hearing is not held for public comments, adoption at first reading must be by unanimous vote. If not unanimous, a second reading will take place at the Board’s next regular scheduled meeting to which a majority vote will rule. Commissioner Blalock stated her opposition to a public event with alcoholic beverages served with minors and children present as well as adults who may be offended. Commissioner Blalock inquired about concessions being allowed in the main theatre seating area of the Kirby. Mr. Hill noted the concession policy has been revised earlier this year to allow concessions in the Kirby seating area to generate revenue. Mr. Hill stated local governments are prohibited from the sale of alcohol and only non-profits would be allowed to sell alcohol to offset program costs. Mr. Hill noted a private for profit could not sell alcohol however could serve such to guests. The same would be true for private party; whoever is having the private event would apply for the special alcohol use permit through the ABC Board to be able to serve alcohol at the event. Commissioner Blalock stated her support that a public hearing be held to inform citizens. Commissioner Puryear asked who would be the approving authority for the special use permit. Mr. Hill described the permit process approval would start with the facility manager, then to the Director, with final approval on the county level from the June 17, 2013 8 County Manager. Once approved by the county, the approval process would begin on the state level. Mr. Hill noted the County would reserve the right to require the event with the alcohol permit to have a deputy on duty, further noting County staff would yield to the Sheriff’s Office recommendation for specific events. Commissioner Jeffers noted the number of officers would be determined by the Recreation Department with advisement from the Roxboro Police Department and the Person County Sheriff’s Department. Commissioner Puryear asked how many people would apply within one year. Mr. Hill did not have the data to answer the question. Commissioner Puryear advocated for the Board of Commissioners to have approval authority over the permit process. Vice Chairman Jeffers stated county commissioners meetings may not coordinate with event requests noting the proposed County process is extensive, even more than the state. A substitute motion was made by Commissioner Blalock, and carried 4-1 to hold a public hearing for citizen comments prior to consideration to approve or deny the request for special use permitting at specific Recreation, Arts and Parks facilities and the Person County Museum grounds including a Special Use Alcohol Permit and Policy for specific county recreation facilities and an Ordinance regulating possession or consumption of malt beverages or unfortified wine on county property. Commissioner Newell cast the lone dissenting vote. Chairman Clayton called for a public hearing to be scheduled for the Board’s next meeting, July 15, 2013 at 9:00 am. FUNDING PERSON COUNTY’S PAY FOR PERFORMANCE PROGRAM: County Manager, Heidi York reminded the Board with almost 400 fulltime employees, Person County Government’s most valuable asset and the largest component of the County’s annual operating budget lies in personnel. Ms. York outlined two main issues concerning the County’s personnel: pay compression and turnover. Pay compression is occurring because once an employee is hired at a certain rate, there is no movement through the pay range. Turnover is predicted to escalate (currently at 8.3%) as the economy improves, which is very costly for an organization. Ms. York estimated turnover costing between 66%-125% of an employee’s salary. Ms. York recommended funding a merit pay or performance pay program which would address both compression and turnover. Ms. York explained the County is experiencing pay compression due to the majority of the county’s workforce falling within the first ten percent of its pay range compared to best practices that ideally would have two-thirds of an organization’s workforce fall at the mid-point of their pay range. Ms. York noted long term employees receive the same amount of compensation as newly hired employees which cause issues with morale. June 17, 2013 9 Ms. York noted over the last four years, the County has been committed to establishing a standardized performance review system. In April 2010, the Board of Commissioners adopted the Performance Review and Development System for Person County as well as the Performance Pay Program. From July 2010 through June 2011, the County piloted the performance review system with the Board intending to provide funding beginning in July 2011. Ms. York confirmed the program has never been funded, although the performance review process is well engrained in county operations. Ms. York highlighted the purposes of the Performance Pay Program as follows: 1. To provide a systematic program to reward employees based on job performance, accomplishments, and contributions to the organization; 2. To provide recognition and demonstrate appreciation for job performance; and 3. To provide incentive for improved performance and productivity and to maintain a high level of employee performance and morale. Ms. York told the Board the average salary including benefits for a county employee is $37,400 compared to the Person County citizen’s average salary of $37,725. Ms. York noted there are established performance standards for which employees are held accountable. Supervisors will review employees’ performance based on those agreed upon standards at the employee’s annual anniversary date. Performance is categorized as: exceeds standards; achieves standards; or fails to achieve standards. Ms. York recommended removal of the Market Adjustment portion and narrowing the implementation to simply the performance pay: either 2% salary increase for ‘achieves standards;’ or 3% salary increase for ‘exceeds standards.’ Ms. York stated funding the Performance Pay Program will be recurring cost however she recommended using lapsed salaries from current year (FY13) noting lapsed salaries is money saved during the time when an employee leaves Person County and a new employee is hired. Ms. York noted lapsed salaries usually roll into fund balance. Ms. York advocated to setting aside these lapsed salary funds each year to fund a merit Below Midpoint Above Midpoint Fails to Achieve Standards No increase No increase Achieves Standards Market adjustment plus 2% Market adjustment Exceeds Standards Market adjustment plus 3% Market adjustment plus 2.5% June 17, 2013 10 pay program instead of rolling into fund balance. In Fiscal Year 2011, $518,834 in lapsed salaries was accrued and in Fiscal Year 2012 $404,028 in lapsed salaries was accrued (average over the last two years is $461,432). Any leftover funds in the merit pay set- aside will be rolled to the next year. Ms. York estimated a performance pay program will cost approximately $376,248 for FY14. Based on the data tracked over the last two years the distribution may be: · 31.21% of employees receive “exceeds” 3% increase: $154,492 · 67.21% of employees receive “achieves” 2% increase: $221,756 · 1.59% of employees receive “fails to achieve” 0% increase: $0 Ms. York noted employees must have two years of service with the County before they are eligible for merit pay. These costs estimates do not include individuals hired after July 1, 2012. Ms. York stated the consumer price index listed the cost of living adjustment at 2.8% noting in January 2011 the Board approved a special appropriation for a COLA. Ms. York further noted a COLA will be an across the board increase in salary and would not address the pay compression nor reward the top performers. Commissioner Puryear asked for the totals concerning longevity pay and 401k. Assistant County Manager, Sybil Tate informed the group that approximately $256,000 is spent annually on longevity pay which is a one-time bonus paid out in the November payroll based on the employee’s years of service. Ms. York, in the Recommended Budget, proposed to restore the non-law enforcement employee’s county contribution of 401k from 3 ½ to 5% which will cost $789,000. Commissioner Puryear stated the County gives over $1 million each year in employee retention through 401k and longevity pay and that he would have to suggest eliminating longevity pay or reduce funding to 401k before he could support a performance pay system as he could not justify Ms. York’s Pay for Performance Program as presented. Chairman Clayton noted Ms. York was trying to implement the best program for county employees. Vice Chairman Jeffers noted there is not many ways for county employees to move up in local government unless someone retires and suggested the Board try the manager’s proposed Pay for Performance Program and reevaluate after one year. Ms. York confirmed that the funding for the County’s Pay for Performance Program would be revisited each year by the Board. A motion was made by Vice Chairman Jeffers, and carried 3-2 to approve funding Person County’s Pay for Performance Program as presented. Commissioners Puryear and Newell voted against the motion to fund Person County’s Pay for Performance Program. June 17, 2013 11 BOARDS AND COMMITTEES APPOINTMENTS: Clerk to the Board, Brenda Reaves presented the Board with citizen applications for consideration for appointment in response to Person County’s ad soliciting volunteers published in the Courier-Times on May 15, 2013 with a deadline to submit applications by noon on June 4, 2013. Ms. Reaves noted the highlighted boards denote a competitive board and are eligible for the informal interview process. Ms. Reaves requested direction from the Board related to informing the applicants of such informal interviews date to be scheduled. It was the consensus of the Board to waive the informal interview process. Ms. Reaves requested the Board to nominate the applicants for appointment, if appropriate. - ABC Board 3-Year Term: 1 position available 1) Norman Carden requested appointment 2) Michael Laws requested reappointment A motion was made by Commissioner Newell, and carried 5-0 to reappoint Michael Laws to the ABC Board for a 3-year term. - Adult Care Home Community Advisory Committee 1-Year Initial Term; 3-Year Reappointment: 2 positions available and 1 unexpired term to 6/30/14 1) Cornelia W. Jay requested reappointment 2) Lydia Royster requested reappointment A motion was made by Vice Chairman Jeffers, and carried 5-0 to reappoint Cornelia W. Jay and Lydia Royster to the Adult Care Home Community Advisory Committee for a 3-year term each. - Board of Adjustment 3-Year Term: 2 positions available 1) Leon Martin requested reappointment A motion was made by Vice Chairman Jeffers, and carried 5-0 to reappoint Leon Martin to the Board of Adjustment for a 3-year term. - Board of Health 3-Year Term: 1 position representing a dentist 1) Dr. Jeff Noblett requested reappointment 1 position representing the general public 1) Dr. Stephen Saunders requested reappointment A motion was made by Vice Chairman Jeffers, and carried 5-0 to reappoint Dr. Jeff Noblett to represent as a dentist and Dr. Stephen Saunders to represent as member of the general public to the Board Health, each for a 3-year term. June 17, 2013 12 - Home Health and Hospice Advisory Committee 3-Year Term: 1 position each representing the local hospital and a nurse 1) Janine Wall requested reappointment representing as a nurse A motion was made by Commissioner Blalock, and carried 5-0 to reappoint Janine Wall to the nurse designee on the Home Health and Hospice Advisory Committee for a 3-year term. - Industrial Facilities and Pollution Control Financing Authority 6-Year Term; 4 positions available 1) Alan Hicks requested reappointment 2) John R. Bradsher requested reappointment A motion was made by Commissioner Blalock, and carried 5-0 to reappoint Alan Hicks and John R. Bradsher to the Industrial Facilities and Pollution Control Financing Authority, each for a 6-year term. - Juvenile Crime Prevention Council 1-Year Initial Term; 2-Year Reappointment each for: a member of the faith community – no applications received, a member of the business community – no applications received, a person under the age of 21 1) Anderson Breeze Clayton requested appointment a representative of United Way or other non-profit agency. 1) Jayne Bremer requested reappointment A motion was made by Vice Chairman Jeffers, and carried 5-0 to appoint Anderson Breeze Clayton representing a person under the age of 21 for an initial 1-year term and to reappoint Jayne Bremer representing United Way for a 2-year term on the Juvenile Crime Prevention Council. 2-Year Term: 3 citizens-at- large positions – no applications received, an unexpired term representing Mental Health – no applications received, the Chief of Police or designee – no applications received, the District Attorney or designee – no applications received, a representative of the Department of Social Services – no applications received an unexpired term to 12/31/13 representing Juvenile Defense Attorney 1) Brent Groce requested appointment A motion was made by Vice Chairman Jeffers, and carried 5-0 to appoint Brent Groce to fulfill the unexpired term to 12/31/13 representing the Juvenile Defense Attorney on the Juvenile Crime Prevention Council. June 17, 2013 13 - Jury Commission 2-Year Term; 1 position available – no applications received - Library Advisory Board 3-Year Term; 1 position available 1) Eva Arcuni requested reappointment A motion was made by Commissioner Blalock, and carried 5-0 to reappoint Eva Arcuni to the Library Advisory Board for a 3-year term. - Mayo Lake Advisory Committee 2-Year Term; 5 positions available 1) James E. Poindexter, Jr. requested reappointment 2) Dudley Dawson requested appointment A motion was made by Vice Chairman Jeffers, and carried 5-0 to reappoint James E. Poindexter, Jr. and appoint Dudley Dawson to the Mayo Lake Advisory Committee, each for a 2-year term. - Nursing Home Advisory Committee 1-Year Initial Term; 3-Year Reappointment; 1 position available – no applications received - Person Area Transportation System Board 3-Year Term; 1 position for a citizen that can represent or is affiliated with economic development 1) Stuart Gilbert requested appointment 2 citizens-at- large positions – no applications received. However, Mr. Bill Jurkiewicz of 1167 John D. Winstead Road, Roxboro present at the meeting, stood up and volunteered to serve in one of the citizen vacancies. A motion was made by Vice Chairman Jeffers, and carried 5-0 to appoint Stuart Gilbert to represent economic development and Bill Jurkiewicz as a citizen-at-large to the Person Area Transportation System Board each for a 3-year term. - Person-Caswell Lake Authority 3-Year Term: 1 position available 1) Lindsay T Wagstaff, Jr. requested reappointment A motion was made by Vice Chairman Jeffers, and carried 5-0 to reappoint Lindsay T. Wagstaff, Jr. to the Person-Caswell Lake Authority for a 3-year term. June 17, 2013 14 - Piedmont Community College Board of Trustees 4-Year Term; 1 position available 1) Tim Gilliam requested reappointment A motion was made by Commissioner Blalock, and carried 5-0 to reappoint Tim Gilliam to the Piedmont Community College Board of Trustees for a 4-year term. - Planning Board 3 positions available for a 3-Year Term and 1 position with an unexpired term to 6/30/15 1) Steve Carpenter requested appointment 2) Barry Walker requested reappointment A motion was made by Vice Chairman Jeffers to appoint Steve Carpenter. A substitute motion was made by Commissioner Newell, and carried 4-1 to appoint Steve Carpenter and reappoint Barry Walker to the Planning Board, each for a 3- year term. Vice Chairman Jeffers cast the lone dissenting vote. - Recreation Advisory Board 3 Year Terms: 2 positions available 1) Donald Long requested reappointment 2) Arnold Ashley requested reappointment A motion was made by Commissioner Blalock, and carried 5-0 to reappoint Donald Long and Arnold Ashley to the Recreation Advisory Board each for a 3-year term. - Region K Aging Advisory 3-Year Term: 1 position available – no applications received - Roxboro/Person County Human Relations Commission 3-Year Term; 3 positions available for county residents – no applications received - Social Services Board 3 Year Term: 1 position available 1) Barbara Blackwell requested appointment A motion was made by Vice Chairman Jeffers, and carried 5-0 to appoint Barbara Blackwell to the Social Services Board for a 3-year term. - Work Force Development Board 1-Year Initial Term; 2-Year Reappointment: 2 positions available representing private industry and 1 position available representing organized labor 1) Tonya Wilson requested reappointment representing private industry June 17, 2013 15 A motion was made by Commissioner Blalock, and carried 5-0 to reappoint Tonya Wilson to represent private industry on the Work Force Development Board for a 2-year term. - Research Triangle Regional Partnership 2-Year Term Position designated for the Economic Development Commission Chairman Randy Reynolds term expires 6/30/13 A motion was made by Vice Chairman Jeffers, and carried 5-0 to reappoint Randy Reynolds to serve on the Research Triangle Regional Partnership board for a 2- year term. - Kerr Tar Regional Council of Government (COG) Board nomination/recruitment to represent private sector. Chairman Clayton stated he will speak with Johnny Myrl Lunsford for consideration to be reappointed. DESIGNATE NACO VOTING DELEGATE FOR THE 2013 ANNUAL CONFERENCE: Chairman Clayton stated that he and Vice Chairman Jeffers would be attending the NACo annual conference noting that voting credentials for the 2013 Annual Conference to be held July 19-22, 2013, in Tarrant County, Texas, must be submitted by June 28, 2013 in order for Person County’s delegate to participate in the association’s annual election of officers and policy adoption. A motion was made by Chairman Clayton, and carried 5-0 to designate Vice Chairman Jeffers as Person County’s voting delegate and himself as the alternate voting delegate at the 2013 NACo Annual Conference. RESOLUTION SUPPORTING THE NC RURAL CENTER VACANT BUILDING GRANT APPLICATION FOR PROJECT P90X: Economic Development Director, Stuart Gilbert stated Person County seeks to submit a Vacant Building grant application to the North Carolina Rural Center in the amount of $480,000 to support Project P90X new facility in Roxboro, NC and create 80 new jobs within the next 18 months. Mr. Gilbert noted that according to NC Rural Center grant guidelines, a local government needs to be the applicant for the grant. Mr. Gilbert presented the Board with a Resolution supporting the NC Rural Center Vacant Building grant application for Project P90X requesting approval noting Person County will provide up to $25,000 as a local match for the Project P90X grant using funding designated as part of the county’s proposed financial grant incentive. Mr. Gilbert stated the grant application will be submitted on June 21, 2013. June 17, 2013 16 A motion was made by Vice Chairman Jeffers, and carried 5-0 to adopt a Resolution supporting the NC Rural Center Vacant Building Grant Application for Project P90X. June 17, 2013 17 FISCAL YEAR 2013-2014 ANNUAL BUDGET ORDINANCE: County Manager, Heidi York presented to the Board the Fiscal Year 2013-2014 Annual Budget Ordinance and a Balance Sheet that listed a summary of the changes that the Board had made to the manager’s recommended budget. Ms. York highlighted from the summary that the Recommended Budget for the General Fund totaled $54,430,982 before any changes. Ms. York pointed out some changes which included an additional position at the Department of Social Services, restoration of funding to the volunteer fire departments and rescue, and a reduction in the Undesignated Contingency to cover the $45,792 for increased appropriations for the changes in the General Fund. Ms. York stated the total amended budget for Fiscal Year 2013-2014 for all funds is $58,262,964 which represented an increase over the Recommended Budget by $61,730. Ms. York addressed the advertisement in the local newspaper, in particular to Commissioner Puryear’s comments related to the revenue neutral tax rate and the municipal cost index. Ms. York explained that two revenue neutral tax rates were presented to the Board at the first budget work session to which Commissioner Puryear was absent that resulted from a new tax and tag program of the Division of Motor Vehicles that would result in a one-time $775,000 bonus (four additional months of collections) for the county in the upcoming fiscal year. Ms. York noted the lower revenue neutral represented the tax levy with the $775,000 bonus included cautioning if the Board adopted such revenue neutral tax rate an adjustment to increase the tax rate would be required during the following year which is why she did not recommend in the budget. Ms. York told the group the Municipal Price Index is a measure of inflation for public sector services noting the cost of providing public sector services has increased and her intent by using such was to give the Board context for the growth. Ms. York wanted to convey that she had not misled the Board or the public on any point, that she had provided all information and options to the Board members. Ms. York confirmed for Commissioner Puryear that the county is indeed projected to receive over $1.5 million more in property tax revenue in the upcoming fiscal year than the current fiscal year. Ms. York noted General Statute 159-13(a) directs that the annual budget must be adopted by July 1. The Ordinance for FY 13-14 is before the Board for adoption having fulfilled the legal requirements including the conducting of a public hearing. A motion was made by Vice Chairman Jeffers, and carried 3-2 to adopt the Fiscal Year 2013-3014 Budget Ordinance. Commissioners Puryear and Newell cast the dissenting votes. June 17, 2013 18 June 17, 2013 19 June 17, 2013 20 June 17, 2013 21 June 17, 2013 22 June 17, 2013 23 June 17, 2013 24 June 17, 2013 25 June 17, 2013 26 June 17, 2013 27 June 17, 2013 28 June 17, 2013 29 June 17, 2013 30 June 17, 2013 31 June 17, 2013 32 June 17, 2013 33 June 17, 2013 34 BUDGET AMENDMENT: Finance Director, Amy Wehrenberg presented and explained the following Budget Amendment. Upon a motion by Vice Chairman Jeffers, and majority vote (5-0), the Board of Commissioners of Person County does hereby amend the Budget of the Fund(s) listed below on this, the 17th day of June 2013, as follows: Dept./Acct No. Department Name Amount Incr / (Decr) EXPENDITURES General Fund Public Safety 14,400 Culture & Recreation 6,497 REVENUES General Fund Charge for Services 19,889 Other Revenues 1,008 Explanation: Appropriating additional revenue received for Concealed Weapons Fees ($2,945); Sheriff's Fees ($1,832); Past Due EMS Fee Collections ($8,577); Animal Fees, Rabies Vaccinations and Animal Services Donations ($1,046); and Recreation Fees for Mayo Park ($3,384) and the Kirby ($2,152), as well as some additional concessions revenue generated from various recreational events ($961). CHAIRMAN’S REPORT: Chairman Clayton had no report. MANAGER’S REPORT: County Manager, Heidi York informed the Board of an active bill in current legislative session to charge counties more related to the DMV collections for the tax and tag program noting there may be a need to make adjustments to the budget. Vice Chairman Jeffers added that there are currently three tax reform plans being evaluated which can have impacts to counties as well. COMMISSIONER REPORT/COMMENTS: Commissioner Blalock told the group the air conditioning at the Kirby is working well noting she was uncomfortably cold on her recent visit attending a show. Vice Chairman Jeffers and Commissioners Puryear and Newell had no comments. June 17, 2013 35 CLOSED SESSION #1 A motion was made by Vice Chairman Jeffers, and carried 5-0 to enter Closed Session at 10:34 am per General Statute 143-318.11(a)(4) for the purpose of discussion of matters relating to the location or expansion of industries or other businesses in the county (economic development) with the following individuals permitted to attend: County Manager, Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron Aycock and Economic Development Director, Stuart Gilbert. Chairman Clayton announced a brief break prior to Closed Session. Closed Session was called to order at 10:42 am. A motion was made by Commissioner Blalock, and carried 5-0 to return to open session at 11:05 am. CONSIDERATION TO GRANT OR DENY APPROVAL OF A FINANCIAL GRANT INCENTIVE FOR PROJECT P90X ESTIMATED AT $531,385 OVER SIX YEARS: Chairman Clayton requested Board action related to the approval of a financial grant incentive for Project P90X. A motion was made by Commissioner Newell, and carried 5-0 to approve a financial grant incentive for Project P90X for $523,000 over six years. CLOSED SESSION #2 A motion was made by Vice Chairman Jeffers, and carried 5-0 to enter Closed Session at 11:07 am per General Statute 143-318.11(a)(5) to consider the acquisition or lease of real property with the following individuals permitted to attend: County Manager, Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron Aycock, Assistant County Manager, Sybil Tate, General Services Director, Ray Foushee and Person Industries’ Director, Wanda Rogers. A motion was made by Commissioner Newell, and carried 5-0 to return to open session at 11:19 am. June 17, 2013 36 ADJOURNMENT: A motion was made by Commissioner Newell, and carried 5-0 to adjourn the meeting at 11:19 am. _____________________________ ______________________________ Brenda B. Reaves Jimmy B. Clayton Clerk to the Board Chairman