BOC Minutes September 23 2013
September 23, 2013
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PERSON COUNTY BOARD OF COMMISSIONERS SEPTEMBER 23, 2013
MEMBERS PRESENT OTHERS PRESENT
Jimmy B. Clayton Heidi York, County Manager
Kyle W. Puryear C. Ronald Aycock, County Attorney
B. Ray Jeffers Brenda B. Reaves, Clerk to the Board
Frances P. Blalock
David Newell, Sr.
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, September 23, 2013 at 9:00 am in the Commissioners’
meeting room in the Person County Office Building.
Chairman Clayton called the meeting to order, led invocation and asked Vice
Chairman Jeffers to lead the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Blalock and carried 5-0 to add to the
agenda Closed Session #2 per General Statute 143-318.11(a)(2) for the purpose to consult
with the county attorney in order to preserve the attorney-client privilege.
A motion was made by Vice Chairman Jeffers and carried 5-0 to approve the
agenda as adjusted.
PREPAREDNESS MONTH PROCLAMATION:
Chairman Clayton read and presented the Preparedness Month Proclamation to
the Health Director, Janet Clayton and Emergency Services Director, Wes Lail
proclaiming September, 2013 as National Preparedness Month in Person County, North
Carolina.
Ms. Clayton and Mr. Lail stated the importance to encourage individuals to
prepare their homes, businesses, and communities for any type of disaster noting the
county agencies work collaboratively with other county departments, the Person County
Medical Reserve Corps., and other groups to encourage our citizens to prepare
themselves for a catastrophic event. Ms. Clayton and Mr. Lail informed the group of
Code Red, a free service to individuals who register their land and/or mobile telephone
number to receive general and/or emergency alerts. Registration for Code Red can be
done by accessing the link on the personcounty.net website.
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RECOGNITION OF THE FINANCE OFFICE FOR CERTIFICATE OF
ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING:
County Manager, Heidi York announced the Government Finance Officers
Association of the United States and Canada awarded a Certificate of Achievement for
Excellence in Financial Reporting to Person County for its Comprehensive Annual
Financial Report (CAFR) for the fiscal year ended June 30, 2012. The Certificate of
Achievement is the highest form of recognition in the area of governmental accounting
and financial reporting, and its attainment represents a significant accomplishment by a
government and its management.
Ms. York stated an Award of Financial Reporting Achievement has been awarded
to Amy Wehrenberg, Finance Director and Jimmy B. Clayton, Chairman of the Board of
Commissioners, both designated by the government as primarily responsible for having
earned the Certificate.
Ms. York recognized the Finance Department staff: Amy Wehrenberg, Laura
Jensen, Debbie Whitfield, Karen Whitfield and Consuela Williams and presented the
group with a plaque.
PUBLIC HEARING:
FISCAL YEAR 2014 RURAL OPERATING ASSISTANCE PROGRAM
APPLICATION:
A motion was made by Commissioner Puryear and carried 5-0 to open the duly
advertised public hearing for the Fiscal Year 2014 Rural Operating Assistance Program
Application.
Transportation Director, Kathy Adcock requested Board approval to submit Fiscal
Year 2014 Rural Operating Assistance Program (ROAP) Application for transportation
assistance through a state funded grant administered by the NC Department of
Transportation, Public Transportation Division. Ms. Adcock stated the application would
request funding in the amount of $150,864.00 for programs to assist with the operation of
Person Area Transportation System (PATS) for fiscal budget year 2013-2014. This
funding will help with elderly and disabled (EDTAP), employment transportation
(EMPL) and the rural general public (RGP). These programs are needed to offer a lower
trip rate for approved and pre-scheduled riders.
The programs included in the Rural Operating Assistance Program (ROAP)
application are:
1. Elderly & Disabled Transportation Assistance (EDTAP) Program provides operating
assistance for the public transportation of elderly and disabled citizens.
2. Employment Transportation Assistance Program provides operating assistance for the
public transportation of persons with employment related transportation needs.
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3. Rural General Public (RGP) Program provides operating assistance for the public
transportation of persons living in non-urban areas of the county.
The period of performance for Rural Operating Assistance Program funds is July 1, 2013
through June 30, 2014. The Fiscal Year 2014 ROAP individual program totals are:
PROGRAM TOTAL
EDTAP $59,590
EMPL $16,441
RGP $74,833
TOTAL $150,864
Ms. Adcock stated it is required that the Transportation Department request and
monitor the state funded grant to distribute grant funds to the Department of Social
Services, Person Industries and the Senior Center to allow affordable transportation to the
general public and to those who have disabilities.
There were no individuals present to speak in favor or in opposition to the Fiscal
Year 2014 Rural Operating Assistance Program Application.
A motion was made by Vice Chairman Jeffers and carried 5-0 to close the public
hearing for the Fiscal Year 2014 Rural Operating Assistance Program Application.
CONSIDERATION FOR APPROVAL OF THE FISCAL YEAR 2014 RURAL
OPERATING ASSISTANCE PROGRAM APPLICATION:
A motion was made by Commissioner Newell and carried 5-0 to approve the
Fiscal Year 2014 Rural Operating Assistance Program Application as presented.
Commissioner Newell asked the County Attorney about liability of the Person
Area Transportation System (PATS) to which the County Attorney, Ron Aycock stated
PATS is a county department which would mandate ultimate responsibility with the
County.
INFORMAL COMMENTS:
There were no comments from the public.
APPROVAL OF MINUTES:
A motion was made by Commissioner Blalock and carried 5-0 to approve the
minutes of September 9, 2013.
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TAX ADMINISTRATIVE REPORT:
A motion was made by Commissioner Blalock and carried 5-0 to approve the
Tax Administrative Report noting the Releases for the month of August, 2013.
OLD BUSINESS:
CONSIDERATION FOR ADOPTION OF AN ORDINANCE REGULATING
ADDRESSING AND ROAD NAMING (SECOND READING):
Assistant County Manager, Sybil Tate reminded the Board that as part of the
Fiscal Year 2014 budget process, the Board approved a supervisor position in Emergency
Communications that also manages the county’s addressing services. This new position
allowed the county to bring addressing in-house and provide offsetting revenues to fund
the position. Prior to Fiscal Year 2014 addressing services were provided by a contractor.
Ms. Tate noted as a result of bringing these services in-house, staff from
Emergency Communications, Planning, GIS and Building Inspections reviewed county
ordinances that pertain to addressing and recommended updating and combining the
Road Naming ordinance and the House, Building and Mobile Home Numbers ordinance
into one ordinance – the Addressing and Road Naming ordinance. Unifying the
ordinances into one ordinance clarifies the process for naming and assigning numbers and
is a more user-friendly document for both staff and citizens. Updating the ordinance
enables the addressing system to work with the new in-house addressing position.
Ms. Tate told the Board the following changes are recommended to the draft of
the ordinance reviewed at the September 9, 2013 Board meeting:
1. Added definitions to Article II.
a. 911 Address - The confirmed address for a building previously assigned a
preliminary address and physically verified by the Addressing
Coordinator.
b. Official Address – An address assigned by the Addressing Coordinator for
development or emergency response purposes. An official address could
be a preliminary or a 911 address.
c. Preliminary Address - An assigned address, calculated by the approximate
location of a building to its associated roadway. Subject to change through
physical verification of the structure by the Address Coordinator.
2. Modified 501 A to refer back to the definition of “building.”
a. When to assign addresses - When the proper governing body has approved
a new street it must be assigned an address range and each individual
property with a building must be assigned an official address in
accordance with the standards defined in this document.
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3. Modified Article VII to require explanation of non-compliance to building
owners.
a. Those person(s) who do not comply with this ordinance will be notified, in
writing specifying the nature and extent of the non-compliance, and
requested by the Address Coordinator to meet the requirements within 30
days from the date of notification delivery.
4. Added appeals process (Article VIII).
a. Appeals of proposed street renaming/renumbering, individual addressing
number changes or denial of a street name request must be filed with the
Address Coordinator, in writing, within thirty (30) days of written
notification of required owner action. In the event of a denial of an appeal
by the Address Coordinator(s), individuals affected by proposed changes
or denials may file a final appeal to the Person County Board of County
Commissioners. This final appeal must be filed in writing within 30 days
of the denial with the Address Coordinator(s) and will be placed on the
next available Board of County Commissioners meeting agenda.
Ms. Tate noted this would constitute as the second reading of this Ordinance,
which means it can be adopted by a majority vote. Ms. Tate requested the Board to adopt
the Ordinance regulating Addressing and Road Naming as presented as well as to amend
the fee schedule to include a $125 fee for road signs.
A motion was made by Vice Chairman Jeffers and carried 5-0 to adopt Person
County Ordinance Regulating Addressing and Road Naming as well as to amend the
County Fee Schedule to include a $125 fee for road signs.
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NEW BUSINESS:
MEMORANDUM OF UNDERSTANDING BETWEEN PIEDMONT
COMMUNITY COLLEGE AND PERSON COUNTY GOVERNMENT FOR THE
USE OF SPACE AT THE FORMER HELENA SCHOOL SITE:
County Manager, Heidi York along with Piedmont Community College (PCC)
President, Dr. Walter Bartlett requested Board consideration to approve a Memorandum
of Understanding between PCC and Person County for the use of space referred to as the
Timberlake Building at the former Helena School site. Dr. Bartlett told the group that the
intent is for PCC to hold college courses at the former Helena School Site beginning on
October 17, 2013 in the same space previously used some years ago. Ms. York noted the
proposed Memorandum of Understanding is for a period of five years and lays out the
responsibilities of the two parties; the County will maintain the exterior of the building,
i.e. roof, lawn, heating system, sewer, lights, parking lot, sidewalks as well as maintain
property and liability insurance on building; PCC will have responsibility for any
renovations to the interior of the building with any such up-fits or renovations approved
by the County, cleaning of the facility, electrical and plumbing repairs, all exterior glass
breakage, installation and maintenance of all telephone, computer, security systems and
window air conditioner units as well as to maintain property damage insurance on the
contents of the building and liability insurance coverage for injury to PCC staff and/or
third parties inside the building and the parking lots.
Ms. York told the group the newly formed Steering Committee for the old Helena
School site will be meeting on Friday, September 27, 2013.
Ms. York stated PCC would become the third tenant at this site, along with Person
County Emergency Medical Services and the Person County Sheriff’s Office, both
county satellite offices to be in place at the site later this winter.
Dr. Bartlett stated only one of the four classrooms in the building will be used in
October for emergency medical training courses.
Commissioner Newell asked Dr. Bartlett the limit amount of liability to which Dr.
Bartlett estimated at $3 million.
A motion was made by Commissioner Puryear and carried 5-0 to approve the
Memorandum of Understanding between Piedmont Community College and Person
County Government for the use of the space referred to as the Timberlake Building at the
former Helena School site.
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PERSON COUNTY TOURISM DEVELOPMENT AUTHORITY ANNUAL
REPORT:
Person County Tourism Development Authority (TDA) Director, Margaret
McMann presented to the Board a report highlighting the past year as well as a preview
of the upcoming year as reflected in the Person County Tourism Development Authority
2012-2013 Annual Report.
Ms. McMann acknowledged one of the County’s TDA appointees, Tommy
Winstead, present in the audience, noting he was appointed Chair of the TDA on July 1,
2013.
Ms. McMann noted this year has been a very good year for Person County in spite
of the still recovering economic situation. Tourism remains a strong industry in North
Carolina and is the 6th most visited state in the United States. Visitors to NC spend $53
million dollars per day. Ms. McMann stated Person County had an increase of 4.4
percent in domestic visitors to and within Person County when the visitor spending was
$32.8 million. Ms. McMann noted the projected net revenue was estimated at $170,000
from the occupancy tax and to which $179,270 was actually collected.
Ms. McMann passed out the new 2013 NC Travel Guide as well as promotional
items that have become very popular with several of the events held in Person County.
Ms. McMann noted the 5K run/walks, professional disc golf tournament, family
reunions, weddings, and high school reunions are still big weekend business in Person
County. The business travel continues to be the major weekday market. TDA has
continued to help support festivals, special events, outdoor events such as the 5K
run/walks, the triathlon, beach music festivals, bluegrass music festivals as well as the
activities happening in uptown Roxboro noting partnerships with other organizations
continues to work well. Major contributions have been made to projects such as the Main
Street Pavilion at Merritt Commons, the Amphitheater at Mayo Lake, the Education
Center at Mayo Lake and the Kirby Re-Birth project in uptown Roxboro with a pledge of
$20,000. Ms. Mann stated TDA gave out $25,000 in grants; funding to the Museum was
just over $30,000 and Mayo Lake received $20,000 for their programs and capital
improvements they were making at the Lake in order to host many different types of
tournaments; i.e. volleyball, horseshoes, triathlons, 5K run/walks and fishing. Ms.
McMann stated the Lakes, Mayo and Hyco, is the major attractors to Person County and
brings in the most out of town visitors.
Ms. McMann noted plans to enhance TDA’s website and social media marketing
this year and more money budgeted for electronic marketing as well as working on a new
branding program, to assisting in attracting not only more visitors to the area, new
businesses that will enhance the quality of life for the residents and the visitors.
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Ms. McMann confirmed for the Board that the additional 1% occupancy tax as
requested by the Board of Commissioners represents the funding to the Museum noting
legislative action mandates distribution to the Museum, lakes, and festivals. Ms.
McMann stated additional funding to the Museum over the 1% distribution would be
possible through an application for TDA grant funding projects.
Ms. McMann gave examples to the group of quality of life activities which
included outdoor activities, tours to historic and business sites, restaurants, unique
shopping, boating and swimming at the lakes. Ms. McMann stated TDA did provide a
letter of support for the aquatic center when the plan included a competition six-lane pool
for tournaments, however when the plans changed to a four-lane pool, she could no
longer support the concept noting the local hotels and community pools were available in
addition to the lakes. Vice Chairman Jeffers noted the County did not have an indoor
swim area nor were there designated swim areas at the lakes due to no lifeguards being
on duty, further noting County residents would have to travel to Hillsborough for that
type of facility.
Commissioner Puryear thanked Ms. McMann for the great job of promoting
Person County.
YEAR-END ADJUSTMENT FOR PERSON COUNTY TOURISM
DEVELOPMENT AUTHORITY:
Finance Director, Amy Wehrenberg reported a prior year budgetary adjustment
for Fiscal Year 2013 that is required by Statute when one primary area of the Budget
Ordinance (in this case, Transfers to Other Funds) is over budget at fiscal year-end. Ms.
Wehrenberg stated the last three months of occupancy tax came in strong (as did sales
tax), and caused the final collections amount to be above budget by $9,271. Ms.
Wehrenberg explained this is not a problem except for the fact that Person County
transfers occupancy tax collections to the Person County Tourism Development
Authority (PCTDA), which in this case, caused the expense line item, "Transfer to the
PCTDA", to be over budget. Ms. Wehrenberg noted since Transfers are always spent out
at fiscal year-end, there was no available budget in other Transfer lines to cover this
within the "Transfers" segment. Therefore, the Finance Department was required to
prepare a year-end budgetary adjustment to cover this expense. Ms. Wehrenberg
confirmed this action s does not involve a fund balance appropriation but increasing the
budget for the occupancy tax collections revenue, and increasing the budget for the
Transfer Out to the PCTDA.
Ms. Wehrenberg told the Board this year-end adjustment is not a budget
amendment to be approved by the Board since it is a required statutorily year-end
adjustment, but it does require reporting the adjustment to the Board.
Commissioner Puryear suggested the over budgeted revenue be used to fund
fireworks.
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JUVENILE CRIME PREVENTION COUNCIL:
Clerk to the Board, Brenda Reaves presented two applications for Board
consideration for appointment noting Juvenile Crime Prevention Council (JCPC)
members have recruited the following two applicants to fill two of the current vacancies:
1) Joan Kister to represent Person County Schools
2) Chasity Davis to represent mental health
Ms. Reaves requested Board nomination for appointment each effective
immediately with a term to expire December 31, 2015. Both applications are showing a
residence out of the county, therefore Board consideration to grant full voting authority.
A motion was made by Commissioner Blalock and carried 5-0 to appoint Joan
Kister as the Person County Schools representative and Chasity Davis as the mental
health representative to the Juvenile Crime Prevention Council each with a term to expire
December 31, 2015 with full voting authority.
PIEDMONT CONSERVATION COUNCIL:
Assistant County Manager, Sybil Tate informed the Board that the Piedmont
Conservation Council has expanded its service area to include Person County. The
Piedmont Conservation Council provides grant writing and project management services
for community projects, such as writing farmland preservation plans.
Ms. Tate stated the Piedmont Conservation Council needs representatives from
Person County to attend its regularly scheduled meetings and Executive Board meetings.
Claudia Berryhill, current member of the Soil &Water Board and Will Brooks, current
staff in the Planning Department have both expressed interest in representing Person
County at the Piedmont Conservation Council meetings.
Piedmont Conservation Council, Inc. is an independent, non-partisan, non-profit
organization that is community-based and regionally-focused. Since its inception the
organization has effectively carried out its mission to leverage people and resources for
innovative projects that promote conservation and sustainable communities. The
Piedmont Conservation Council addresses natural resource conservation and economic
development issues in its service area, which includes Alamance, Caswell, Chatham,
Durham, Guilford, Orange, Randolph, Rockingham and Wake Counties of North
Carolina. In April 2013 Person County became the newest member of the coverage area.
Piedmont Conservation Council was established in 1967, authorized by Congress
in October of 1968, incorporated in 1986, and received 501(c)(3) status in March of 1987
as well as a part of the Resource Conservation & Development (RC&D) program, which
was a service of the USDA until defunded in April 2011. Piedmont Conservation Council
continues to thrive and serve communities as a completely independent organization.
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The Council is made up entirely of volunteers who wish to bring about
opportunities to help communities develop innovative solutions for natural resource
management. Members of the Council are representatives of county leadership, planning
departments, soil and water districts, natural resource practitioners, innovative private
businesses, and concerned citizens. The Council takes economic development and
conservation from plan to practice through project management, grant writing, and
community involvement. Projects are aimed to promote: Economic Development,
Community Improvement, Job Creation/Retention Natural Resource Conservation and
Management, Water Quality, Farmland Preservation, Recreation and Tourism. The
Council seeks to promote equity, access, and inclusiveness to all persons for all programs
and services; without regard to race, gender, age, ethnicity, socioeconomic status, marital
status, or disability.
Mr. Jacob Leech, Piedmont Conservation Council Project Manager, presented
more information about the organization and the types of projects that other counties
have implemented.
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Vice Chairman Jeffers stated a farmland protection plan is a need and a goal for
Person County. Kim Woods, Cooperative Extension Livestock Agent and current interim
Cooperative Extension Director, stated the importance for Person County to consider a
farmland protection plan noting it is a guided plan to existing local lawmakers for
development and support to industry going forward. Ms. Woods noted the Voluntary
Agriculture Districts cover over 13,000 acres of land in Person County.
Ms. Gail Hughes, Executive Director of the Orange County Soil and Water
Conservation added that Piedmont Conservation Council is a grassroots organization that
allows an opportunity for all counties within the region to bring ideas for projects. Mr.
Leech stated the Council will review and discuss projects, investigate fundraising efforts
with grants, manage projects as well as grant reporting.
Board members thanked the group for their informative presentation and were
appreciative that Ms. Berryhill and Mr. Brooks were interested in representing Person
County at the Piedmont Conservation Council’s quarterly meetings.
UTILITY EASEMENT REQUESTED BY DUKE ENERGY PROGRESS:
General Services Director, Ray Foushee explained to the Board that due to the
construction of the NC Highway Patrol Communication tower on County property (at the
corner of Wesleyan Heights Road and Critcher Wilkerson Road), Duke Energy Progress
is requesting that the County grant them a utility easement from road right-of-way to said
tower. Mr. Foushee requested the Board to approve the Utility Easement requested by
Duke Energy Progress. Mr. Foushee stated the tower had been constructed and
equipment was currently in process of being installed.
A motion was made by Commissioner Puryear and carried 5-0 to approve the
Utility Easement at the corner of Wesleyan Heights Road and Critcher Wilkerson Road
as requested by Duke Energy Progress for road right-of-way to the NC Highway Patrol
Communication tower.
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RECORDS RETENTION SCHEDULE AMENDMENTS:
County Attorney, Ron Aycock noted the NC Government Records Section has
published four records retention schedule amendments and requested such to be adopted
by county governing bodies in an open meeting. The amendments apply to the following
retention schedules: County Management, County Register of Deeds and Tax
Administration. In an error by the NC Government Records Section, the County Board
of Elections amendment was included however should be removed based upon the fact
that the county commissioners have no jurisdiction over the matter.
A motion was made by Commissioner Blalock, and carried 5-0 to adopt the
records retention schedule amendments for County Management, County Register of
Deeds and Tax Administration.
CONSIDERATION TO CHANGE THE LOCATION OF THE NOVEMBER 18,
2013 REGULAR SCHEDULED BOARD MEETING:
Clerk to the Board, Brenda Reaves requested Board consideration to change the
location of the November 18, 2013 regular scheduled Board meeting to accommodate the
number of high school students attending.
When the Board adopted its 2013 Schedule of Meetings, the location of the
November 18, 2013 meeting was scheduled to be held in the Human Services Building
FEMA room. Ms. Reaves stated Person County Schools’ staff has recently informed
County staff that the number of students participating will increase triple fold and the
County Office Building Auditorium will be the appropriate site to hold the Board of
Commissioners’ meeting.
A motion was made by Commissioner Newell and carried 5-0 to change the
location of the November 18, 2013 regular scheduled Board meeting to be held in the
County Office Building Auditorium to accommodate the number of high school students
attending.
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BUDGET AMENDMENT:
Finance Director, Amy Wehrenberg presented and explained the following
Budget Amendment.
Upon a motion by Vice Chairman Jeffers and majority vote (5-0), the Board of
Commissioners of Person County does hereby amend the Budget of the General Fund(s)
on this, the 23rd day of September 2013, as follows:
Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
General Government 1,416
Public Safety 500
Human Services 150,726
REVENUES General Fund
Intergovernmental Revenues 150,000
Other Revenues 2,642
Explanation:
Public Health received a Community Transformation Grant ($150,000) to support
regional capacity building for meeting Community Transformation strategic goals;
Environmental Health and General Services received insurance claim proceeds for
damage to vehicles ($2,142); and Animal Services received a grant from Wal-Mart
($500) for animal adoption supplies and marketing costs.
CHAIRMAN’S REPORT:
Chairman Clayton introduced Todd McGee, Public Relations Director and Chris
Baucom, Communications Specialist, both staff with the NC Association of County
Commissioners, present in the audience. Mr. McGee stated he and Mr. Baucom were in
Person County to complete a profile on Vice Chairman Jeffers who is also president of
the NC Association of County Commissioners.
Chairman Clayton highlighted the annual Farm Tour which was held September
21-22, 2013 in Person County noting the diversified farm operations that exist in our
community.
MANAGER’S REPORT:
County Manager, Heidi York announced the Steering Committee for the old
Helena School site will be meeting on Friday, September 27, 2013 at 1:30 pm noting a
full tour of the grounds will be offered to the sixteen-member group.
Ms. York requested Board input related to holding the October 28, 2013
Community Conversations Meeting noting a location is needed to be determined. Ms.
York suggested, as options, the Ceffo Fire Department or the Olive Hill Gym.
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It was the consensus of the Board to schedule the October 28, 2013 Community
Conversations Meeting to be held at Ceffo Fire Department starting at 6:30 pm.
Ms. York asked the County Attorney, Ron Aycock to update the Board on recent
legislation affecting local government entities related to E-Verify requirements for
employment and contracting with businesses.
Mr. Aycock reminded the Board the E-Verify federal law requires employers to
verify employees are not illegal immigrants. Mr. Aycock stated an unanticipated effect
of a veto by the Governor of NC of a legislative bill related to illegal immigrants ensued
General Assembly on September 4, 2013 to override the Governor’s veto thereby making
the law effective. That provision prohibits counties and cities from entering into a
contract unless the contractor complies with the E-Verify rules of NC General Statue 64-
25 as follows: 153A-449(b) Contractors Must Use E-Verify. No county may enter into a
contract unless the contractor and the contractor's subcontractors comply with the
requirements of Article 2 of Chapter 64 of the General Statutes. Mr. Aycock defined an
employer as any person, business entity, or other organization that transacts business in
this State and that employs 25 or more employees in this State. This term does not
include State agencies, counties, municipalities, or other governmental bodies.
Mr. Aycock told the Board Person County will have to receive an affidavit from
contractors confirming their business and their subcontractors do not employ any illegal
aliens. Mr. Aycock stated the Finance Director has developed an affidavit for contractors
to certify to the County that their business and, if applicable, their subcontractors 1)
employs more than 25 employees and 2) complies with E-Verify program.
COMMISSIONER REPORT/COMMENTS:
Commissioners Newell, Blalock and Puryear had no report or comments.
Vice Chairman Jeffers stated at a recent Fire Chief’s meeting, concerns were
raised about training opportunities at Piedmont Community College being cut affecting
the volunteer firemen’s required hours for ongoing certification. Vice Chairman Jeffers
noted the Board may have a future request to assist with certified instructors fees and/or
for the Emergency Medical Services training officer to coordinate training sessions if
possible.
Vice Chairman Jeffers told the group about a Gear Up mentoring grant program
whereby Person High School students serve as mentors to Northern Middle School
students. Vice Chairman Jeffers stated he was asked to join their advisory board to which
he accepted.
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CLOSED SESSION #1
A motion was made by Commissioner Puryear, and carried 5-0 to enter Closed
Session per General Statute 143-318.11(a)(5) to consider the acquisition or lease of real
property at 10:49am with the following individuals permitted to attend: County
Manager, Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron
Aycock, Assistant County Manager, Sybil Tate, General Services Director, Ray Foushee,
Person Industries Director, Wanda Rogers, Person Industries Assistant Director, Becky
Clayton, Tommy Wagstaff, and Lin Cates.
A motion was made by Commissioner Blalock, and carried 5-0 to return to open
session at 11:20 am.
CLOSED SESSION #2
A motion was made by Vice Chairman Jeffers, and carried 5-0 to enter Closed
Session per General Statute 143-318.11(a)(2) for the purpose to consult with the county
attorney in order to preserve the attorney-client privilege at 11:22 am with the following
individuals permitted to attend: County Manager, Heidi York, Clerk to the Board,
Brenda Reaves, County Attorney, Ron Aycock, Assistant County Manager, Sybil Tate,
Parks and Recreation Director, John Hill, and Alan Hicks.
A motion was made by Vice Chairman Jeffers and carried 5-0 to return to open
session at 11:49 am.
A motion was made by Vice Chairman Jeffers, and carried 3-2 for Person
County to continue to retain Alan Hicks as the county’s representative related to the City
of Roxboro’s Board of Adjustment appeal to the next level. Chairman Clayton, Vice
Chairman Jeffers and Commissioner Blalock voted in support of the motion.
Commissioners Puryear and Newell cast the dissenting votes.
ADJOURNMENT:
A motion was made by Vice Chairman Jeffers and carried 5-0 to adjourn the
meeting at 11:50 am.
_____________________________ ______________________________
Brenda B. Reaves Jimmy B. Clayton
Clerk to the Board Chairman