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December 3 2012 December 3, 2012 1 PERSON COUNTY BOARD OF COMMISSIONERS DECEMBER 3, 2012 MEMBERS PRESENT OTHERS PRESENT Jimmy B. Clayton Heidi York, County Manager Kyle W. Puryear C. Ronald Aycock, County Attorney B. Ray Jeffers Brenda B. Reaves, Clerk to the Board Samuel R. Kennington Frances P. Blalock David Newell, Sr. The Board of Commissioners for the County of Person, North Carolina, met in regular session on Monday, December 3, 2012 at 6:30 pm in the Commissioners’ meeting room in the Person County Office Building. Chairman Clayton called the meeting to order and asked the Board for a motion to relocate the meeting to the County Auditorium. A motion was made by Commissioner Jeffers, seconded by Vice Chairman Puryear, and carried 5-0 to relocate the meeting to the County Auditorium. Chairman Clayton recessed the meeting at 6:31 pm for the group to relocate to the Auditorium. Chairman Clayton reconvened the meeting at 6:35 pm and led invocation. Commissioner Kennington led the Board in the Pledge of Allegiance. APPROVAL OF MINUTES: A motion was made by Commissioner Jeffers, seconded by Commissioner Blalock, and carried 5-0 to approve the minutes of November 19, 2012. RECOGNITION OF SAMUEL KENNINGTON: Commissioner Kennington passed out copies and then proceeded to read the following speech: December 3, 2012 2 December 3, 2012 3 December 3, 2012 4 Chairman Clayton, Vice Chairman Puryear, Commissioners Blalock and Jeffers, County Manager, Heidi York and Clerk to the Board, Brenda Reaves congratulated Commissioner Kennington and spoke of the honor and privilege to serve with him the last four years. Chairman Clayton presented Samuel R. Kennington a plaque in appreciation of the four (4) years of service (December 1, 2008 – December 3, 2012) and dedication to the citizens of Person County. Commissioner Kennington received a standing ovation as he left the Board and took a seat in the audience. Chairman Clayton passed the gavel to County Attorney, Ron Aycock to preside over the Swearing-In Ceremony and the Organization of the Board. SWEARING-IN CEREMONY: The Honorable Deborah L. Barker, Clerk of Superior Court administered the Oath of Office to the newly elected Commissioners Jimmy B. Clayton, B. Ray Jeffers and David Newell, Sr. She also administered the Oath of Office to Soil and Water Conservation District Supervisors John Gray and Harold Carver, Sr. ORGANIZATION OF BOARD: County Attorney, Ron Aycock presided over the meeting and explained the rules of procedure for nomination and election of the Board’s Chairman and Vice Chairman. County Attorney, Ron Aycock presided and called for nominations for Chairman of the Board of Commissioners. Commissioner Newell nominated Commissioner Clayton as Chairman. Nominations completed, a motion was made by Commissioner Newell, seconded by Commissioner Jeffers, and carried 5-0, to close the nominations for Chairman and to elect Commissioner Clayton as Chairman of the Board by acclamation. County Attorney Aycock opened the floor for nominations for Vice-Chairman of the Board. Commissioner Newell nominated Commissioner Puryear as Vice-Chairman. Commissioner Blalock nominated Commissioner Jeffers as Vice-Chairman. A motion was made by Commissioner Newell, seconded by Chairman Clayton, and carried 5-0, to close the nominations for Vice-Chairman. Mr. Aycock stated the vote for Vice-Chairman would take place by show of hands in the reverse order. By show of hands, Chairman Clayton and Commissioners Jeffers and Blalock voted to elect Commissioner Jeffers as Vice-Chairman. December 3, 2012 5 By show of hands, Commissioners Newell and Puryear voted to elect Commissioner Puryear as Vice-Chairman. Commissioner Jeffers was elected Vice Chairman by a majority vote 3-2. APPROVAL OF BONDS: County Attorney, Ron Aycock stated Chapter 161(Register of Deeds) and 162 (Sheriff) of the North Carolina General Statutes requires the Board of County Commissioners to approve the official bonds at the first meeting in December. The Bonds are a continuation of existing bonds and were secured for those elected officials by the County Human Resources Director, who also serves as Insurance Liaison. The Human Resources Director provided information that the Sheriff’s bond is for the length of his term, currently to December, 2014. Mr. Aycock requested the Board to approve the annual Bonds of the Register of Deeds in the amount of $50,000 and $100,000 each for the Tax Administrator and Finance Director (amount of each Bond is dictated by statute). A motion was made by Chairman Clayton, seconded by Vice Chairman Jeffers, and carried 5-0 to approve the Bonds of the Register of Deeds in the amount of $50,000 and $100,000 each for the Tax Administrator and Finance Director. County Attorney, Ron Aycock passed the gavel to Chairman Clayton to preside over the meeting. Chairman Clayton thanked his fellow commissioners for having confidence in him as their Chairman. Chairman Clayton announced a brief recess at 7:03 pm to allow the public an opportunity to sign up for informal comments. Chairman Clayton reconvened the meeting at 7:13 pm. DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA: A motion was made by Commissioner Newell, seconded by Commissioner Puryear and carried 5-0 to add an item to the agenda to discuss timber on the county farm. A motion was made by Vice Chairman Jeffers, seconded by Commissioner Blalock and carried 5-0 to approve the agenda as adjusted. RESOLUTION OF APPRECIATION: Chairman Clayton read and presented a Resolution of Appreciation to Person County retiree, McIver “Mickey” Chambers. December 3, 2012 6 December 3, 2012 7 INFORMAL COMMENTS: The following citizens appeared before the Board to speak in support of the proposed Recreation and Senior Center and recent Board action to move forward to the design phase noting the conditions of the current facility’s conditions and its usage by many residents: Mr. Donald Long of 9741 Virgilina Road, Roxboro (Recreation Advisory Board Chair), Ms. Doris Johnson of 990 Robertson Road, Roxboro, Ms. Roxie Russell of 538 Lee Chambers Road, Roxboro, Mr. Bernard Mangum of 706 Doug Street, Roxboro, Mr. Carl Mangum of 947 Jones Lester Road, Roxboro, Ms. Susan Naylor of 481 Valhalla Drive, Timberlake, Ms. Marji Stehle of 159 Possum Trot Lane, , Roxboro, Ms. Amy Green of 630 Younger Road, Roxboro, Ms. Phyllis Sutton of 72 Shannon Court, Timberlake, Ms. Margaret LaRoe of 384 Potluck Farm Road, Rougemont, and Ms. Vonda Frantz of 119 Potluck Farm Road, Rougemont. The following individual appeared before the Board to state his concerns of the Board’s action to enter into a contract for the design phase of the Recreation and Senior Center and urged the Board to not commit funding at this time: Mr. Bayard Crumpton of 187 Jackson Farm Road, Roxboro Ms. Dorothy Stewart Crowe of 156 Cherokee Lane, Roxboro addressed the Board of the lack of access to broadband in the northern part of the county. OLD BUSINESS: REVIEW OF THE CONTRACT FOR DESIGN SERVICES OF RECREATION AND SENIOR CENTER: Commissioner Puryear stated the Board voted 3-2 last month to move forward to spend over $400,000 for design fees noting it was fair to include the new Board member on the discussion. Commissioner Puryear stated it would be a disservice to Commissioner Newell if the Board did not revisit the future of the project. Commissioner Newell stated his opposition of the current plan and not so much against the Senior Center noting the current plan is too extravagant. Commissioner Newell agreed with the public comments and concerns expressed that the current Senior Center is a death trap. Commissioner Newell stated the fact that a facility is needed for the Senior Center is not the question; however the amount that the County spends on the facility is what he opposes. Commissioner Newell noted the County needs answers to the many questions related to costs, not only to build but primarily day to day operations further noting the estimates are disguised. Commissioner Newell stated his reservation to December 3, 2012 8 spend County funds in the midst of a depression. Commissioner Newell stated the County could reach its goals with less money. Commissioner Newell stated the Country Club is not necessarily the answer but would lend the Senior Center to a safer facility with transportation available with the PATS buses as well as remedy the pool situation as early as springtime. Vice Chairman Jeffers addressed the comment related to a disservice made by Commissioner Puryear noting the Board is not reviewing and discussing other agenda items from past meetings. Vice Chairman Jeffers told the group the recent Courthouse project totaled $4.5 million with $429,000 spent in design fees. Vice Chairman Jeffers stated the Feasibility Study prepared for the Recreation and Senior Center is a plan which provides alternatives for youth and improves the quality of life in Person County. Vice Chairman Jeffers noted community centers enhance educational, social and recreational activities tailored to the needs of the community. Vice Chairman Jeffers stated the support of the two community groups: 1) the Executive Roundtable committee chaired by Representative Winkie Wilkins of the Recreation and Senior Center supporting the project as a priority as well as 2) the Person Future’s Strategic Plan Foster a Sense of Community Committee outlining Goal #2 to create and support centers for the community with an objective to create a community center to house recreational facilities, the Senior Center, meeting rooms and a Wellness Center to be completed by 2015. Vice Chairman Jeffers stated the Recreation and Senior Center will help increase the number of economic development projects, decrease youth and adult obesity rates, decrease crime rates, increase the number of older adults utilizing wellness services and increase the amount of people of all ages that consider their lifestyle active, reduce an average time on waitlist for senior services. Vice Chairman Jeffers reminded the group that this project was on the ballot in 2008 and approved by the majority of the community. Vice Chairman Jeffers spoke to the County’s Fund Balance in 2007-2008 was 24.2% of the total budget and 36.9% in 2010-2011. Vice Chairman Jeffers stated 36.9% equates to $17,532,848 noting a previous Board took action to retain 18% of the total budget in the County Fund Balance. Vice Chairman Jeffers added the County has cut $7 million from the total budget since 2008 and grew the Fund Balance. Commissioner Puryear commended Mr. Hill for a job well done however; he did not support putting the County at risk with the main source of revenues being donations at the same time hiring additional part-time staff. Commissioner Puryear stated he was not against a facility noting the Board needed to plan ahead and further noted one-fourth of the County tax base is Progress Energy and the Board should not put the County in a situation which is not planned. Commissioner Puryear advocated for the conservativeness of the previous Boards and recommended not to spend the Fund Balance commenting that economic development is about jobs encouraging people to come to Person County. December 3, 2012 9 Commissioner Blalock stated the people on the opposing side of the ballot (45%) were not present except Bayard Crumpton. Commissioner Blalock noted her concerns related to funding the Recreation and Senior Center, the fiscal cliff affecting the entire country suggesting the Board delay action by a month or two. Commissioner Blalock stated the outlying residents would have difficulty getting to a centrally located center with the need of satellite centers throughout the County. Commissioner Blalock spoke to the attained 5% recycling goal noting the State’s goal of 40% necessitating a partnership with the City of Roxboro to help the City reduce collection fees to raise revenue for on- going expenses to help to pay for the community center. Commissioner Blalock advocated for the Board to partner with the City first to help the recycling make a profit then pay for expenses for such a center. Chairman Clayton told the group that within two to three years there will be school debt relieved from the County. Chairman Clayton advocated for the project to move forward noting that the Board has the ability to freeze or cut the plan at any time should the need arise noting the present commitment is for the plans to be created. Chairman Clayton stated the project could be completed without a tax increase noting he would not be in favor or a tax increase to the citizens to pay for the project. Chairman Clayton stated support to have the design work completed should federal funds/grants become available for projects ready to begin construction noting projects built in phases will cost more in the long run than a stand-alone project further noting it was placed on the ballot in 2008 and the bond passed. Commissioner Blalock asked about moving forward with the project but not committing the full $400,000 for the design should the County need to stop the process at any time. County Manager, Heidi York stated the signed contract was negotiated for the County to pay on the basis for services completed noting MHA Works would invoice the County upon a phase being completed for payment in monthly increments. Ms. York confirmed the contract committed to the total scope of the project totaling $425,850. Ms. York noted the contract included clauses for either termination or suspension. Chairman Clayton confirmed the 3-2 vote was for the design phase only to allow the County to have contractors bid. Ms. York informed the group that following the design phase would be the construction phase estimated to begin in August 2013 with a completion date in September 2014. Commissioner Jeffers reiterated the project could be done in phases noting the basic part is the Senior Center, recreation and aquatics with a future assessment for the future gym, skate park and racquetball courts. Commissioner Jeffers stated the importance of doing the design phase so that the project would be ready upon the Board’s action to proceed to the construction without having to wait to do the design phase. December 3, 2012 10 A motion was made by Commissioner Newell, seconded by Commissioner Puryear to suspend the current contract as written and to authorize the County Manager to negotiate with the design people the continuance of the design work (blue prints for bid) for the area designated for the Senior Center (existing buildings where the Parks and Recreation offices are located and the old Social Services currently occupied by PCC) not to exceed $75,000. Commissioner Newell stated according to the estimates that area could be renovated for $50 per foot. Commissioner Newell noted his preference to go through the budget process before considering new construction. Commissioner Newell further noted the many uncertainties in Washington and Raleigh. Vice Chairman Jeffers asked Commissioner Newell about the staff that will be displaced with his motion. Commissioner Newell stated the details could be worked out and his motion stands. A substitute motion was made by Vice Chairman Jeffers, seconded by Chairman Clayton and failed 2-3 to defer consideration. Vice Chairman Jeffers and Chairman Clayton voted in favor of the substitute motion. Commissioners Newell, Blalock and Puryear cast the dissenting votes. A second substitute motion was offered by Commissioner Blalock to defer consideration to the next Board meeting. The second substitute motion died for a lack of a second motion. Commissioner Jeffers asked the Parks and Recreation Director, John Hill how many employees were housed in the building in the motion. Mr. Hill responded six employees. The original motion carried 3-2. Commissioners Newell, Puryear and Blalock voted affirmatively. Chairman Clayton and Vice Chairman Jeffers cast the dissenting votes. December 3, 2012 11 TEN-YEAR SOLID WASTE PLAN AND RESOLUTION ACCEPTING AND ENDORSING PERSON COUNTY’S SOLID WASTE MANAGEMENT PLAN OF 2012: Assistant County Manager, Sybil Tate stated the Board had reviewed and suggested changes to the Ten Year Solid Waste Plan at its November 5, 2012 meeting and the City of Roxboro adopted a resolution supporting the Ten Year Solid Waste Plan at their November 19, 2012 meeting. Ms. Tate requested the Board to adopt a Resolution Accepting and Endorsing Person County’s Solid Waste Management Plan of 2012. Commissioner Blalock stated a plan should show progress and solutions. Commissioner Blalock requested the following text be added to the plan under Section 6 - Assessments and Actions - Collection: If the city initiates a curbside collection service and achieves the 40% required by the state then they could realize a savings of approximately $113,000 while realizing a fuel savings for fewer trips to the landfill and the following text to the section Transfer outside the geographic area covered by the plan: These revenue losses may be offset by increasing recycling. A 50% waste diversion curbside plan by the city would add as much as 3700 tons of recycling for our recycle center creating a revenue increase of approximately $425,000. Ms. Tate stated Person County will not achieve the 2012 waste reduction goals set forth in the 2009 Solid Waste Management Plan which included a 5% reduction goal for June 2012 and an 8% goal by 2022. Ms. Tate reminded the Board the Plan is a planning tool and the 8% challenging goal was recommended by the Solid Waste Advisory Committee. Commissioner Blalock stated Person County has never met the waste reduction goals set and in order to do so, a partnership with the City of Roxboro is needed. Vice Chairman Jeffers stated his opposition to setting an 8% goal for waste reduction when the 5% goal has not been attained nor to use County tax dollars to pay for City of Roxboro curbside only. Commissioner Newell noted his desire for the City to be receptive to the idea of re-establishing the pick up of recyclables and deposition at the County facility thereby saving tipping fees at the landfill. Vice Chairman Jeffers noted his preference to see a Business Plan. A motion was made by Commissioner Blalock, seconded by Chairman Clayton and carried 3-2 to adopt a Resolution Accepting and Endorsing Person County’s Solid Waste Manager Plan of 2012 with the text additions as presented. Chairman Clayton and Commissioner Blalock and Newell voted in support of the motion. Vice Chairman Jeffers and Commissioner Puryear cast the dissenting votes. December 3, 2012 12 December 3, 2012 13 December 3, 2012 14 December 3, 2012 15 December 3, 2012 16 December 3, 2012 17 December 3, 2012 18 December 3, 2012 19 December 3, 2012 20 December 3, 2012 21 December 3, 2012 22 December 3, 2012 23 December 3, 2012 24 December 3, 2012 25 December 3, 2012 26 December 3, 2012 27 December 3, 2012 28 December 3, 2012 29 December 3, 2012 30 December 3, 2012 31 December 3, 2012 32 December 3, 2012 33 December 3, 2012 34 December 3, 2012 35 December 3, 2012 36 December 3, 2012 37 December 3, 2012 38 December 3, 2012 39 December 3, 2012 40 December 3, 2012 41 December 3, 2012 42 December 3, 2012 43 December 3, 2012 44 December 3, 2012 45 December 3, 2012 46 BROADBAND GRANT PROGRAM: Assistant County Manager, Sybil Tate stated that on August 20, 2012, staff provided the Board with information about the county’s new broadband granting authority. The Board asked staff to create a Request for Proposal (RFP) to solicit proposals from private providers to provide broadband service to un-served areas of the county. Ms. Tate reminded the Board that on October 15, 2012 staff presented a timeline for the RFP and a draft of a county-wide broadband survey. Ms. Tate stated the survey opened on October 18, 2012 and was closed on November 15, 2012. The survey was distributed through the schools, at county departments and to county employees. Ms. Tate announced the County received 434 responses to the survey, with 68 individuals reporting no access, 81 reporting inadequate access, 25 reporting that they “don’t know” if they have access or not and 260 reporting adequate access. Thirteen businesses or home-based businesses responded that they had inadequate or no access. Ms. Tate noted the on-line survey will remain open until January 17, 2013. Ms. Tate stated based on the county-wide survey and data from the State, the GIS department created a map depicting the un-served areas of the County. The green areas represent un-served areas as recorded by the State and the red dots represent the un- served individuals resulting from the survey. Ms. Tate told the group staff have labeled the areas and prioritized according to population, income and student population. Ms. Tate noted there are 1,875 un-served individuals or 738 households. Ms. Tate stated the next step is to release the RFP, review the response and choose a vendor with the County’s goals to include the grand cost in the Capital Improvement Plan (CIP). The projected date for grant award notification is April 2013. Upon approval of the CIP, funds would be allocated in fiscal year 2014 on a fiscal year basis. Ms. Tate noted the vendor applications will come to the Board at its meeting in February. Ms. Tate asked the Board to provide feedback on the RFP and direct staff whether or not to release the RFP. A motion was made by Vice Chairman Jeffers, seconded by Commissioner Puryear and carried 5-0 to release the RFP. December 3, 2012 47 NEW BUSINESS: BOARD OF COMMISSIONERS 2013 SCHEDULE OF MEETINGS: Clerk to the Board, Brenda Reaves told the Board that North Carolina General Statute 153A-40 requires the Board of Commissioners to hold a regular meeting at least once a month. Ms. Reaves presented to the Board for consideration a proposed schedule of 2013 meetings dates which did not include dates that conflict with the NACo Legislative Conference (March 2 – 6 Washington DC). The NACo Annual Conference (July 19-22 Ft. Worth, Texas) will not present a conflict with the schedule. Ms. Reaves stated to accommodate the Local Government Day participation, the March 11, 2013 meeting is scheduled for the Board’s regular meeting noting Person County Schools’ staff has not advised the date of the Fall 2013 Local Government Day however November 18 is anticipated if the same schedule is followed as done this year. Ms. Reaves noted the Board will hold its regular scheduled meetings in its usual Boardroom, Room 215 in the County Office Building and to accommodate attendance, Local Government Day dates will be relocated to the FEMA room and the Budget Public Hearing will be held in the County Auditorium. Ms. Reaves further noted two Community Conversations are proposed with the location to be determined closer to the meeting dates. Ms. Reaves noted a correction on the proposed Schedule of Meeting stating the December 2, 2013 meeting should begin at 7:00 pm without a need for the Organizational Meeting at 6:30 pm. Ms. Reaves requested Board consideration of the proposed dates and take action to set the 2013 Schedule of Meeting dates to cause copy of such to be posted on the bulletin board and county website. Commissioner Puryear requested the April 15, 2013 meeting be deleted from the Schedule of Meetings in its entirety as well as suggested the September 3rd and 16th meetings be rescheduled for September 9th and 23rd. A motion was made by Commissioner Puryear, seconded by Commissioner Blalock and carried to adopt the 2013 Board of Commissioners Schedule of Meetings as presented with the changes requested by Commissioner Puryear incorporated. The adopted Schedule of Meetings for 2013 is as follows: December 3, 2012 48 Person County Board of Commissioners 2013 Schedule of Meetings To be held in Room 215 at the Person County Office Building unless otherwise noted January 7, 2013 7:00 p.m. January 22, 2013 (Tuesday) 9:00 a.m. February 4, 2013 7:00 p.m. February 18, 2013 (Board Retreat) 9:00 a.m. March 11, 2013 (Local Gov’t. Day) 9:00 a.m. FEMA Room April 1, 2013 7:00 p.m. April 29, 2013 (Community Conversations) 6:30 p.m. Location TBD May 6, 2013 7:00 p.m. May 20, 2013 9:00 a.m. June 3, 2013 7:00 p.m. Co. Auditorium June 17, 2013 9:00 a.m. July 15, 2013 9:00 a.m. August 5, 2013 7:00 p.m. August 19, 2013 9:00 a.m. September 9, 2013 7:00 p.m. September 23, 2013 9:00 a.m. October 7, 2013 7:00 p.m. October 21, 2013 9:00 a.m. October 28, 2013 (Community Conversations) 6:30 p.m. Location TBD November 4, 2013 7:00 p.m. November 18, 2013 9:00 a.m. FEMA Room December 2, 2013 7:00 p.m.  ADOPTED BY THE BOARD OF COMMISSIONERS: DECEMBER 3, 2012  NOTE QUARTERLY MEETINGS NOT ON THE ABOVE LIST WILL BE SCHEDULED FOR JOINT SESSION EACH WITH THE BOARD OF EDUCATION AND ROXBORO CITY COUNCIL December 3, 2012 49 ADOPTION OF THE FISCAL YEAR 2013-2014 BUDGET CALENDAR: County Manager, Heidi York presented the Fiscal Year 2013-2014 Budget Calendar, a schedule for the timing of the budget process, the Board Retreat as well as two Community Conversations. Ms. York stated the dates outlined are subject to change if needed, but this will facilitate an organized budget process for staff and elected officials. One change necessitated by the adoption of the 2013 Schedule of Meetings is that the April 15 date will change to April 29 for the FY13-14 CIP adoption at the Community Conversations Meeting. Ms. York requested Board adoption of the budget calendar for FY 13-14 and to provide feedback and changes to staff as needed. Commissioner Newell requested the dates of Board meetings to be starred on the Budget Calendar. A motion was made by Vice Chairman Jeffers, seconded by Commissioner Blalock and carried 5-0 to adopt the Fiscal Year 2013-2014 Budget Calendar as presented. December 3, 2012 50 SCHEDULE PUBLIC HEARING RELATED TO PERSON COUNTY NON- SMOKING ORDINANCE: County Manager, Heidi York told the group that at the November 19, 2012 Board of County Commissioners’ Meeting, a revised version of the proposed Non-Smoking Ordinance was reviewed. The Board voted 5-0 to set a public hearing to receive public comment on the proposed ordinance upon adoption of the Board’s 2013 Schedule of Meetings. A motion was made by Vice Chairman Jeffers, seconded by Commissioner Blalock and carried 5-0 to schedule a Public Hearing related to proposed Person County Non-Smoking Ordinance for 7:00 pm on January 7, 2013. BUDGET AMENDMENT: County Manager, Heidi York presented the following Budget Amendment: Upon a motion by Vice Chairman Jeffers, and a second by Commissioner Blalock and majority vote (5-0), the Board of Commissioners of Person County does hereby amend the Budget of the Fund(s) listed below on this, the 3rd day of December 2012, as follows: Dept./Acct No. Department Name Amount Incr / (Decr) EXPENDITURES General Fund General Government 20,972 Public Safety 28,084 Culture & Recreation 2,848 Human Services 5,793 Interfund Transfer 5,793 Transfer to Other Fund 7,199 REVENUES General Fund Other Revenues 64,896 Interfund Transfer 5,793 EXPENDITURES Person Industries Fund 7,199 REVENUES Person Industries Fund Transfer from General Fund 7,199 Explanation: Received insurance proceeds for hail damage to vehicles in various departments ($55,016) and to the Museum building ($8,880); and received a donation for the Spay & Neuter Program in the Animal Services Department ($1,000). December 3, 2012 51 TIMBER ON THE COUNTY FARM: Commissioner Newell stated he has been told there was mature timber present on the county farm noting his desire to cut and sell if so. Chairman Clayton noted the forestry service may be able to provide this service. County Manager, Heidi stated the timber in question has previously been assessed noting it was not ready for harvesting noting she would obtain an official recommendation from the Forestry Service. A motion was made by Commissioner Newell, seconded by Commissioner Blalock, and carried 5-0 to authorize the County Manager to have a timber cruise assessment at the county owned property in the southern part of the county. CHAIRMAN’S REPORT: Chairman Clayton thanked the Board members for re-electing him as Chairman of the Board. Chairman Clayton noted an email received from former Commissioner Kennington related to an upcoming Chamber Board meeting noting he had discussed with Commissioner Newell to which Commissioner Newell agreed to attend. Chairman Clayton told the Board members that the Clerk to the Board would send them a Board of Commissioners Committee Assignments listing for input. Chairman Clayton stated the Board of Equalization & Review (E&R) is set to convene in April 2013 noting the notices reflecting the revaluation will be mailed on December 29, 2012. Chairman Clayton asked Board members to instruct citizens to contact Russell Jones with any questions/comments related to their property valuation. If no resolution results with Mr. Jones, the appeal process will then come before the Board of E&R. Chairman Clayton asked the County Manager to place the Board of E&R on the January agenda for further discussion. MANAGER’S REPORT: County Manager, Heidi York reminded the Board of a special called meeting scheduled for the Board of Commissioners to meet jointly with the Board of Health and the Social Services Board and facilitated by the School of Government on December 10, 2012 beginning at 5:00 pm in the FEMA room to explore options related to consolidating human services. Ms. York asked Board members to attend the annual county employee luncheon on Friday, December 7, 2012 at 11:30 am in the County Auditorium at which time service awards will be given at 12:00 pm to employees as well as the Outstanding Employee of the Year will be named. Ms. York commended the Morale Committee for their work organizing the luncheon. December 3, 2012 52 COMMISSIONER REPORT/COMMENTS: Vice Chairman Jeffers wished everyone Happy Holidays. Vice Chairman Jeffers commented it was a sad day in Person County when the voice of the citizens falls on deaf ears. Vice Chairman Jeffers asked staff to let Dr. Bartlett know they will be evicted sooner than first thought. Vice Chairman Jeffers asked the County Attorney to review options related to the landfill contract with the Board at the Board’s second meeting in January 2013. Chairman Clayton requested Board members to email any questions to the County Manager and/or the County Attorney. Commissioner Puryear had no report. Commissioner Blalock welcomed Commissioner Newell to the Board and commented it is not a sad day in Person County noting the process was just slowed down until time to move forward. Commissioner Blalock wished Merry Christmas to the group. Commissioner Newell wished everyone Happy Holidays. RECESS: A motion was made by Vice Chairman Jeffers, seconded by Commissioner Blalock, and carried 5-0 to recess the meeting at 9:07 pm until December 10, 2012 at 5:00 pm in the FEMA room at the Human Services Building located at 355 S. Madison Boulevard, Roxboro for the purpose to meet jointly with the Board of Health, the Department of Social Services Board and representatives from the UNC School of Government to discuss consolidation options for human services. _____________________________ ______________________________ Brenda B. Reaves Jimmy B. Clayton Clerk to the Board Chairman