January 9
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PERSON COUNTY BOARD OF COMMISSIONERS JANUARY 9, 2012 MEMBERS PRESENT OTHERS PRESENT
Jimmy B. Clayton Heidi York, County Manager
Kyle W. Puryear C. Ronald Aycock, County Attorney B. Ray Jeffers Brenda B. Reaves, Clerk to the Board
Samuel R. Kennington
Frances P. Blalock
The Board of Commissioners for the County of Person, North Carolina, met in regular session on Monday, January 9, 2012 at 7:00 p.m. in the Commissioners’ meeting room in the Person County Office Building.
Chairman Clayton called the meeting to order and led invocation.
PLEDGE OF ALLEGIANCE: Chairman Clayton asked the Girl Scouts in attendance to lead the group in the
pledge of allegiance. Girl Scout Troops were led by Gail Hicks-Smith, Membership
Director for Person County Girl Scounts. Representatives from each Troop introduced
themselves. They were as follows:
Troop 172: Elissa Pruitt, Cassie Foltz and leaders, Christy Pruitt and Heidi
Foltz
Troop 1073: Rachel Midkiff and leader, Jen Midkiff
Troop 1513: Liz Hodges, Anna Wheeler and leaders, Tracy Hodges and Frances Wheeler
Troop 1981: Melia Nelson and leader, Kim Bradsher
RESOLUTION IN RECOGNITION: Chairman Clayton read and presented the Resolution in Recognition to Girl
Scouts representing Troops 172, 1073, 1513, and 1981. Ms. Hicks-Smith received the
Resolution in Recognition on behalf of Troops 206 and 642.
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RESOLUTION OF APPRECIATION: Chairman Clayton read and presented a Resolution of Appreciation to Person
County retiree, Ozell Barnett.
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DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA: A motion was made by Vice Chairman Puryear, seconded by Commissioner
Jeffers and carried 5-0 to add an item to the agenda following Old Business for a
Resolution - Appointment Process for Authorities, Boards, Commissions, and Committees.
A motion was made by Commissioner Jeffers, seconded by Vice Chairman
Puryear and carried 5-0 to approve the agenda as adjusted.
PUBLIC HEARING:
2012-2013 COMMUNITY TRANSPORTATION PROGRAM: A motion was made by Vice Chairman Puryear, seconded by Commissioner
Blalock and carried 5-0 to open the duly advertised Public Hearing designated for the
2012-2013 Community Transportation Program Application.
Person Area Transportation System Manager, Kathy Adcock requested Board approval of the 2012-2013 Community Transportation Program Application to be
submitted to the NC Department of Transportation (NCDOT) no later than January 27,
2012. Ms. Adcock noted the Community Transportation Program provides assistance to
coordinate existing transportation programs operating in Person County as well as provides transportation options and services for the communities within the service area. Ms. Adcock stated the services are currently provided using demand response,
subscription and trip referrals and are rendered by utilizing lift vans and Light Transit
Vehicles. Ms. Adcock presented the total amount requested for the period July 1, 2012
through June 30, 2013.
Project Total Amount Local Share Local Match
Administrative $177,260 $26,589 15%
Capital
(Vehicles & Other)
$ 86,200
$ 8,620
10%
Operating
(Small fixed-route,
regional, and
consolidated urban-
rural systems only
$ 0 $ 0
Total Project $263,460 $35,209
Total Funding Request Total Local Share
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Ms. Aycock stated in comparison to the FY2011-2012 request, the Administrative
was $182,511 and the Capital request was $ 64,500 making the county share $33,827
noting computer updates are in the FY2012-2013 request due to 7 year old computer
systems and NCDOT’s specifications for computer systems are for 5 years. Commissioner Jeffers asked Ms. Aycock which type of vehicle would be
replaced. Ms. Aycock noted a Light Transit Vehicle would be replaced.
Commissioner Kennington asked the County Manager if the local share matching funds would be budgeted in the next fiscal year budget. County Manager, Heidi York confirmed the local share would be budgeted in the 2012-2013 fiscal year budget.
There were no individuals appearing before the Board to speak in favor or in
opposition of the 2012-2013 Community Transportation Program Application. A motion was made by Commissioner Jeffers, seconded by Commissioner
Blalock and carried 5-0 to close the Public Hearing designated for the 2012-2013
Community Transportation Program Application.
COMMUNITY TRANSPORTATION PROGRAM FY 2013 RESOLUTION:
A motion was made by Commissioner Jeffers, seconded by Vice Chairman
Puryear and carried 5-0 to approve the Community Transportation Program Resolution, Section 5311, FY2013 Resolution.
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INFORMAL COMMENTS: The following individuals appeared before the Board to make informal comments:
Mr. Robert Acker of 240 Weldon Wrenn Road, Roxboro addressed the Board related to tax value issues with the Tax Office and Russell Jones for vehicles 35 years or older noting he owns a 1969 Chevrolet Truck that had a tax value of $500 in 2010 and
$5,000 in 2011. Mr. Acker requested for the tax values to be consistent with all the
taxpayers and not single out a few.
Mr. Jacob Hill of 916 Mann Oakley Road, Rougemont, and recent graduate of East Carolina University that currently resides in Person County seeking employment and
furthering his education through on-line courses, addressed the Board of the lack of
adequate internet access. Mr. Hill noted his home is in the reported covered area though
CenturyLink however the service is not offered nor do they know when it will be. Mr. Hill suggested the county look at other options if Century Link is not interested in providing DSL coverage.
APPROVAL OF MINUTES: A motion was made by Commissioner Jeffers, seconded by Vice Chairman
Puryear, and carried 5-0 to approve the minutes of November 28, 2011 and December 5,
2011.
TAX ADMINISTRATIVE REPORT: A motion was made by Vice Chairman Puryear, seconded by Commissioner Blalock, and carried 5-0 to approve the Tax Administrative Report noting the Releases
for the month of November, 2011.
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OLD BUSINESS:
A RESOLUTION TO CLARIFY THE ETHICAL RESPONSIBILITIES OF CERTAIN BOARDS AND COMMISSIONS APPOINTED BY THE PERSON COUNTY BOARD OF COUNTY COMMISSIONERS: County Attorney, Ron Aycock stated the Board directed at its last Board meeting
for the County Attorney and County Manager to bring back to the Board a revised
Resolution to Clarify the Ethical Responsibilities of Certain Boards and Commissions Appointed by the Person County Board of County Commissioners creating a new prohibition which can be a reason for applying sanctions short of the potentially more
serious violation of (d). Mr. Aycock told the Board an addition was added to Section 3,
item (e) with the following items re-designated:
(e) In addition to the prohibitions contained in (d) above no advisory board member shall disclose confidential information gained in the course of or by reason of his official position regardless of the motivation for doing so.
Mr. Aycock stated the sanctions for violation of any of the noted sections would
include reprimand and/or removal from the advisory board.
Commissioner Jeffers asked Mr. Aycock to explain the controlling authority
related to the Person-Caswell Lake Authority and the Airport Commission. Mr. Aycock
stated the controlling authority would be the governing document of that particular separate authority noting the Board would not have any authority to reprimand however a right to remove an appointed member from the Person-Caswell Lake Authority. Mr.
Aycock explained the proposed sanctions would not apply in some cases, i.e., the
Department of Social Services Board, whereby some members are appointed by both the
State and county. Mr. Aycock commented the Board of Commissioners would have the authority to apply sanctions to the Airport Commission.
A motion was made by Commissioner Kennington, seconded by Commissioner
Blalock, and carried 5-0 to approve the Resolution to Clarify the Ethical Responsibilities
of Certain Boards and Commissioners Appointed by the Person County Board of County
Commissioners as presented.
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NEW BUSINESS:
RESOLUTION – APPOINTMENT PROCESS FOR AUTHORITIES, BOARDS,
COMMISSIONS, AND COMMITTEES: County Manager, Heidi York stated Commissioner Blalock had requested an amended Resolution related to the appointment process for authorities, boards,
commissions, and committees to be drafted and presented for Board consideration. Ms.
York highlighted the added language in Section 1, section A) Qualification: Any resident
of Person County is eligible to serve where state statute and other applicable ordinances or conflicts of interest do not prohibit such appointment. In cases where a non-resident is appointed, such person shall service as an ex-officio non-voting member. The BOC will
make appointments within guidelines of applicable sate statute, ordinance, resolution, or
policy that created said organizations.
Commissioner Jeffers inquired about non-residents employed with Person County appointed to represent the county’s interest. Ms. York stated Commissioner Blalock
wanted those to serve for informational purposes, sharing information but would not be a
voting member. Commissioner Blalock stated a specialty appointment would be there for
a resource. Chairman Clayton conferred with the County Attorney that the Board has the
authority to make an exception for non-residents to have voting authority on any board
even if the proposed policy is adopted. County Attorney, Ron Aycock confirmed the
Board indeed could make appointments with an exception to the proposed Resolution. Without any such exception, non-residents would be subject to the Resolution, if adopted.
Commissioner Jeffers voiced his opposition of the added clause noting he would
support any citizen having a vote to represent the county interests on the boards or
committees to which they were appointed to serve. Commissioner Kennington stated an ex-officio member can add valuable
information to any board.
A motion was made by Commissioner Blalock, seconded by Commissioner Kennington, and carried 4-1 to approve adding the amended language and re-adoption of
the Resolution - Appointment Process for Authorities, Boards, Commissions, and
Committees. Commissioner Jeffers cast the lone dissenting vote noting his hopes the
Board would not appoint anyone to any board, authority, commission or committee that does not have Person County’s interest and by such, have a vote.
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UPDATE FROM THE EXECUTIVE ROUNDTABLE: Representative Wilkins recognized the Executive Roundtable members present:
Rev. Rufus Johnson Sr., Margaret McMann, Stephen Steese, Heidi York and himself as
the Chair. Other Executive Roundtable members, not present, are: Phillip Allen, Dr. Walter Bartlett, Chad Brown, Dr. Larry Cartner, Marcia O’Neil, Maggie Whitt, and Faye Fuller (clerk).
Representative Wilkins stated the Executive Roundtable; an innovative leadership
group was created by the Person Board of County Commissioners and began officially meeting in March, 2011. On May 16, 2011, the Executive Roundtable produced its mission statement. The mission of the Person County Executive Roundtable is:
“To place executive decision makers from key governmental and non-
governmental entities in Person County and Roxboro in a single forum that will gather and assimilate information pertinent to Person County and Person County’s future; and
“To promote the free flow of information and ideas within the forum, to identify
and rank priorities and projects that will assist in moving the community forward and making it more attractive and competitive; and
“To seize and maximize upon the synergy developed by collaborative leadership
in assisting established authorities with setting goals, priorities and directions for
making them realities.” Representative Wilkins stated the Executive Roundtable members wished to
compliment the Board on recent action to firm up the county’s commitment to a full-time
economic developer position noting the Board’s unanimous vote sends a strong message
to the community that the focus remains on continued economic development emphasis, which is greatly important during a time when unemployment remains stubbornly high.
Representative Wilkins told the Board the Roundtable members encourage
continued cooperation among Person County’s three elected bodies. Roundtable members
see a growing trend toward cooperation among these elected bodies and encourage the Board of Commissioners, Roxboro City Council and the Person County Board of Education to stay on that track. Representative Wilkins noted the NC Department of
Commerce will ask if everyone is on the same page.
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Representative Wilkins stated the Roundtable believes that the entire county will
be well-served through an emphasis on two basic programs: One is a “grant program”
that would bring together grant identification/availability and grant writing. Roundtable
members have discussed the possibility that county and city governments might cooperatively fund a grant writer position. The Roundtable sees a potential meshing of the “grant program” recommendation and the “Futures” program recommendation in that
many of the principles coming out of the “Futures” plan will require money.
The second program is one that would keep the entire community acutely focused on the major emphases that came out of the “Futures” project. Roundtable members discussed the possibility of having commissioners designate a staff member to be tasked
with keeping focus on the ideas contained in the “Futures” project.
Representative Wilkins noted the Roundtable members believe it is highly important that the idea of a Senior Center-Recreation Center be kept strongly in focus with an eye toward plan development. The community has signaled that a Senior Center-
Rec Center is a priority and this is the third year of the seven-year window.
Representative Wilkins stated the Roundtable sees a need for a one-stop location for information pertaining to the permitting, inspections and zoning processes in Person County and the City of Roxboro for the ability to facilitate business creation and
expansion in both county and city. Additionally, the Roundtable sees a need for a
resource guide for start-up and operation of businesses in the county and the city.
Representative Wilkins expressed the Roundtable members discussing at length the need for this community to provide equal opportunity for minority businesses that
seek to operate and conduct business in Person County. Roundtable members also see a
need for an increase of participation of minority businesses within non-minority firms.
Representative Wilkins stated the Roundtable does not yet have concrete recommendations but wanted to make the Board aware that this conversation has taken
place during Roundtable sessions and will continue to be a point of discussion.
Representative Wilkins noted the Roundtable has also spent considerable time in
discussions of “branding” for all of Person County noting no concrete recommendations.
Representative Wilkins opened the floor for any questions. Chairman Clayton
thanked Representative Wilkins and the Roundtable members for their input and effort.
Chairman Clayton recognized City Councilmen Byrd Blackwell and Nick Davis, Mayor Merilyn Newell, City Manager, Stephen Steese, Board of Education members,
Gordon Powell, Margaret Bradsher and Ronnie King all present in the audience.
Chairman Clayton thanked everyone for attending.
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Commissioner Kennington asked Representative Wilkins if he had 100%
participation with the Roundtable members. Representative Wilkins noted participation
has been tremendous.
Commissioner Blalock asked Representative Wilkins asked if the Roundtable is a core group of the approximate 150 members of the Future’s Project. Representative
Wilkins confirmed.
Commissioner Jeffers thanked Representative Wilkins for the briefing especially prior to the Board Retreat.
Vice Chairman Puryear stated his appreciation for the hard work noting the points
about working together and the grant writing need for the county.
PROPOSAL TO EXTEND COVERAGE OF HIGH SPEED INTERNET IN PERSON COUNTY: Vice Chairman Puryear stated neither he or the County Manager have been
successful in getting CenturyLink to return calls and feels it is time for Person County to
pursue other options to extend coverage of high speed internet to the un-served areas
within the county. Vice Chairman Puryear stated his support for the proposal to be presented to the Board as a realistic solution. Vice Chairman asked Mr. Randy King to come before the Board with his presentation noting Representative Wilkins will follow to
suggest some potential funding resources.
Mr. King, President of Electronic Solutions, Inc., a local internet and computer services company since 1998 and a member of the High Speed Internet Committee, gave
the group the following presentation on extending coverage of high speed internet access
for the portions of the county not serviced by CenturyLink.
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Mr. King clarified the 45 locations would be achieved by the use of 100-120 foot
steel monopoles or an existing tower, i.e. water towers, cell towers noting an agreement
or lease with any such landowner would be required. Mr. King stated the actual installation would be 8-10 weeks noting the regulatory provisions related to tower location would be lengthy taking the overall process from six to twelve months. Mr.
King stated the majority of the cost is in the capital equipment noting the operating costs
should be level. When asked about any county responsibility, Mr. King stated he did not
foresee any monetary or subsidy from the county with the exception of a contract for any facility installed on a county-owned property.
County Manager, Heidi York asked Mr. King if the residents would have access
to the service even if they were receiving a more expensive service. Mr. King confirmed.
Ms. York asked if Person County could legally regulate the costs of such services. County Attorney, Ron Aycock noted General Assembly during its last session restricted cities and counties from being involved in internet service, only grandfathering existing
cities. Mr. Aycock stated Person County would not have regulatory authority or directly
provide internet service.
Representative Wilkins spoke to the group related to potential funding resources for the proposal to extend internet coverage. Representative Wilkins stated the NC Rural
Center is currently checking for what may or may not be available as well as noted the e-
NC Authority has disappeared with remaining funds shifted to Commerce.
Representative Wilkins stated he would be meeting with Dan Gerlach with Golden Leaf and he will inquire for any potential funding there as well. Representative Wilkins stated he has spoken to CenturyLink and has asked for them to not oppose any such grant
application and hopes to have an answer from CenturyLink within one week.
Commissioner Jeffers stated he had a meeting in Raleigh the next day and would
advocate such as well.
Vice Chairman Puryear reminded the Board that the Operations Manager with
CenturyLink appeared before the Board in June stating CenturyLink had done as much as
they are going to do here with no more proposals or plans for expansion as well as their
willingness to work with Person County and Mr. King on future endeavors to provide the other 5% coverage. Vice Chairman Puryear asked the Board about moving forward with
a proposal.
Commissioner Kennington noted his support to further explore and obtain more
information yet he was not willing to make a monetary commitment.
Commissioner Kennington asked Representative Wilkins how many counties
within NC were like Person County without 100% internet coverage. Representative
Wilkins and Commissioner Jeffers stated there are 85 rural counties and most likely 79 of
those are like Person County.
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Commissioner Blalock noted her preference for additional information to be
brought back to the Board.
Vice Chairman Puryear asked Representative Wilkins about the roadblock if CenturyLink does oppose Person County forming a public/private partnership for full coverage. Representative Wilkins noted it would be an impediment. Mr. King stated
when he applied for a federal grant request in 2009, CenturyLink opposed during public
comments based on competition and an overlay of service. Mr. King stated Person
County should remind CenturyLink of their agreement in June to work together for coverage of the areas CenturyLink does not intend to cover.
Representative Wilkins stated the potential funding sources have asked and will
ask where CenturyLink stands on the issue.
Commissioner Kennington asked Representative Wilkins why internet coverage is not a top priority in the legislature and lobbying the utilities commission and private
companies to help the rural areas across NC. Representative Wilkins stated he did not
know of a big picture noting no one has lobbied CenturyLink about Person County any
harder then he has, further noting he has not seen anybody make it a huge priority. Commissioner Jeffers stated his support for internet coverage at 100% as well as
Mr. King representing private industry however; he could not commit any tax dollars or
resources at this time.
Representative Wilkins stated further information needs to be gained before the Board can make further decisions.
Vice Chairman Puryear asked Representative Wilkins if it would be helpful to
have a letter from the Board of County Commissioners to Century Link reminding them of the date Mr. Liles appeared before the Board and his comments/commitment noting
Person County’s appreciation for what they have done for Person County as well as look
forward to their support on helping Person County solve the internet woes to underlying
areas of Person County where people do not have service. Representative Wilkins
confirmed such a statement by the Board would be helpful and suggested a resolution by the Board.
A motion was made by Vice Chairman Puryear, seconded by Commissioner
Blalock, and carried 5-0 to draft a Resolution for Board approval thanking Century Link
for their service expansion in Person County, reminding Century Link of their promise to work along side of the Board of Commissioners to get internet coverage to the non-
served areas of the county.
Vice Chairman Puryear suggested the County Manager send the proposed
Resolution to Board members as soon as possible and if there was any opposition, the Resolution will not be sent out.
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2011 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) HOUSING
REHABILITATION SELECTION COMMITTEE:
Community Development Planner, Karen Foster with the Kerr Tar Regional Council of Governments requested approval of the names recommended for the 2011 Housing Rehabilitation Selection Committee. Ms. Foster explained the housing selection
committee is convened in accordance with program regulations pursuant to the
Community Development Block Grant program. The responsibilities of the committee
include: 1) recommend the approval of the Housing Distribution Plan; 2) recommend to the Board of Commissioners the type of rehabilitation financial assistance to be offered to recipients; 3) development of an Individual Recipient Rehabilitation Applicant Form; 4)
the selection of the neediest applicants from all eligible individual applications submitted
to the county for rehabilitation assistance; 5) choose final program recipients; 6) develop
rehabilitation Assistance Policies; 6) recommend any needed programmatic changes to the Board of Commissioners and the Kerr Tar staff.
Ms. Foster stated the committee membership is comprised of designated positions
which does not allow for open advertisement for community participation. However,
former program recipients are eligible to participate on this committee. Pursuant to programmatic requirements, Ms. Foster recommended the following
persons for membership on the 2011 CDBG Housing Rehabilitation Selection
Committee.
Julie Kelly, Planning & Development Director City of Roxboro
Frank F. Bumpass, Deputy Director
Roxboro Housing Authority
Judi Akers, Program Manager
Person County Department of Social Services
Melissa Erdner, In-Home Aid Coordinator Person County Senior Center
Debbie Wilkerson, Homeowner
Former Grant Recipient
Sam Hobgood, Inspections Director
Person County
A motion was made by Commissioner Blalock, seconded by Vice Chairman
Puryear, and carried 5-0 to approve the 2011 CDBG Housing Rehabilitation Selection Committee as presented.
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REQUEST TO APPROVE A MAJOR SUBDIVISION CONCEPT PLAN FOR CHARLOTTE WEAVER ON FLAT RIVER CHURCH ROAD:
Planning Director, Paula Murphy stated on April 12, 2010, a Minor Subdivision
Concept plan was approved for Charlotte Weaver for four lots on Flat River Church Road, Flat River Township. The four lots were created out of the parent tract as follows: 1) Kenneth Rockwell received 4 acres. 2) Daniel Riggan received 10.37 acres. 3) Travis
Powell received 16.90 acres. 4) Pamela Long received 5 acres. As shown on the plat, two
more lots are being created off of the original parent tract. Ms. Murphy noted the current
request for two additional lots makes this a Major Subdivision since the lots were cut off of the same parent tract.
The Planning Board reviewed a request for a Major Subdivision Concept Plan for
Charlotte Weaver for the two additional lots on Flat River Church Road. The property
consists of 127.02 acres. Tract One consists of 8.78 acres and Tract Two consists of 6.22 acres. There is
remaining acreage in the parent tract of 112 acres. All parcels are located on Flat River
Church Road. Any future subdivision of these lots will require Major Subdivision
process. All lots to have individual well and septic systems. No new roads are proposed and will access will be off NC 1144, Flat River Church Road. The proposed lots are located in the Flat River Balance of Watershed, Class WSIII, Watershed Protection
Overlay District: Lot areas meet recommended densities (one dwelling unit per .5 acre or
24 percent impervious surface for residential development within the watershed
protection overlay district. There are one hundred year flood areas per Flood Insurance Rate Map 3710999300J, dated June 13, 2003. There are also streams located on both proposed Tracts. All water features will require a fifty foot buffer.
Ms. Murphy stated a public hearing is not required to grant or deny a major
subdivision concept plan. The Planning Board reviewed this item at their December 1, 2011 meeting and
voted 6 to 0 to recommend approval with staff comments.
Staff comments include the following conditions: 1. Driveway entrances to be approved by NCDOT.
2. All water features to have a fifty foot buffer.
3. Any further subdivision will require major subdivision approval.
4. Any other requirements of the Person County Subdivision Ordinance. Commissioner Kennington asked Ms. Murphy about the road access for the
previously created lot containing 16.90 acres. Ms. Murphy as well as Mr. Jim Morrow,
Professional Land Surveyor, confirmed the landowner owned adjoining property with
road access.
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A motion was made by Vice Chairman Puryear, seconded by Commissioner
Jeffers, and carried 5-0 to approve a Major Subdivision Concept Plan for Charlotte
Weaver on Flat River Church Road as presented.
REQUEST TO APPROVE A MAJOR SUBDIVISION CONCEPT PLAN FOR CHARLOTTE WEAVER ON TOM OAKLEY ROAD: Planning Director, Paula Murphy stated on September 5, 2006, a Major
Subdivision Concept plan was approved for Charlotte Weaver for 23 lots off Tom Oakley
Road, Flat River Township as well as in July, 2007 three additional lots were approved out of the parent tract. The current request is for two additional lots located on Tom Oakley Road. The Planning Board reviewed the request for a Major Subdivision Concept
Plan for Charlotte Weaver for two lots on Tom Oakley Road. The property consists of
79.48 acres and is located in the Flat River Balance of Watershed, Class WSIII,
Watershed Protection Overlay District: Lot areas meet recommended densities (one dwelling unit per .5 acre or 24 percent impervious surface for residential development within the watershed protection overlay district. Ms. Murphy noted there are no one
hundred year flood areas per Flood Insurance Rate Map 3720090200J, dated June 13,
2003. However, all water features will require a fifty foot buffer. Ms. Murphy stated all
lots to have individual well and septic systems and no new roads are proposed. Ms. Murphy told the Board Tract One consists of 30 acres and Tract Two consists
of 27 acres. There is remaining acreage in the parent tract of 22.48 acres. Ms. Murphy
noted that the remainder of the parent tract only has 100.66 feet of road frontage on Tom
Oakley Road which could create problems in the future should the owner ever want to subdivide this property. Ms. Murphy further noted any future subdivision of these lots
will require Major Subdivision process.
This parcel of property is directly adjacent to the Person County Airport and part
of the property (a 255 foot strip) is within the Industrial Zoning District. Residential structures are not allowed in the Industrial District.
Ms. Murphy noted a public hearing is not required to grant or deny a major
subdivision concept plan.
The Planning Board reviewed this item at their December 5, 2011 meeting and
recommended 4 to 0 to forward this item with a favorable recommendation with staff
comments.
Staff comments include the following conditions:
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1. Driveway entrances to be approved by NCDOT.
2. All water features to have a fifty foot buffer.
3. No residential uses within the Industrial District.
4. Any further subdivision will require major subdivision approval. 5. Any other requirements of the Person County Subdivision Ordinance.
Commissioner Kennington asked Ms. Murphy if the tracts could be further
subdivided. Ms. Murphy stated any future subdivision would require approval of the Board of Commissioners.
Commissioner Kennington requested the County Manager to work with the
Planning Director for future communication to the Airport Commission for any such
property that is adjacent to the Person County Airport to ensure the Commission members can be informed and can attend any such public hearings and/or Planning Board meetings.
A motion was made by Vice Chairman Puryear, seconded by Commissioner Jeffers, and carried 5-0 to approve a Major Subdivision Concept Plan for Charlotte Weaver on Tom Oakley Road as presented.
PARTNERSHIP FOR CHILDREN 2010-2011 ANNUAL REPORT: Judy Batten, Executive Director and Ronnie Bugnar, Board President for Person
County Partnership for Children (PCPFC) presented the group with the 2010-2011
Annual Report. Each year, PCPFC funds many projects in the community, providing
education and support for preschool aged children with a particular emphasis on
improving the quality and affordability of childcare, improving parenting skills, and improving preschool and family literacy. The PCPFC Board identified five focus areas
during the Jan. 2008 Strategic Planning Retreat. The five areas include improved
literacy, addressing childhood obesity, car seat safety, kindergarten readiness, and
outreach to the Latino community. Ms. Batten and Mr. Bugnar stated key
accomplishments as outlined in the report.
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REQUEST FOR NEW DEPUTY POSITION (SPECIAL ASSIGNMENT) TO SERVE ON THE DEA TASK FORCE:
Sheriff Dewey Jones requested Board approval for funding a full time, new
deputy position (Special Assignment) to serve on the DEA Task Force. Sheriff Jones stated the Person County Sheriff’s Office has faced many obstacles since December 6, 2006; one of the hardest hitting was over $190,000 cuts in our operating budget. Most of
the cuts were to equipment maintenance and new equipment.
Another issue was the high priority goal to target the drugs and drug related crimes in Person County. With this in mind and the budget cuts placed on the Sheriff’s Office, the Sheriff’s Office set out to find innovative ways to continue funding drug
related operations. The Sheriff’s Office explored many options and an opportunity came
in reference to having a position on the Drug Enforcement Task Force short term to
evaluate the benefits for the Department. Sheriff Jones stated one of the deputies was reassigned for a trial period. The results of this trial were very positive in creating resources and funding. The down side was it created manpower shortages within normal
operations at the Sheriff’s Office.
From the contacts made with the leaders of the Drug Enforcement Task Force, information became available that another agency was pulling out of the task force because of the changes after the Sheriff’s election which would leave a full time position
within the DEA Task Force. The DEA did not want to lose the experienced Deputy that
held that position so they contacted Person County to offer a full time position. The DEA
came to us in support of this deputy, informing us of his accomplishments and how under Federal Law could fund a position not to exceed 12 months; the Sheriff and the County Manager agreed to support this position for one year with the funding coming from
proceeds from Equitable Sharing from Justice Asset Forfeiture Program. The Sheriff’s
Office was already participating in the Equitable Sharing on a State level however they
are much smaller amounts. Sheriff Jones requested funding for a permanent position to be assigned to the
DEA task Force and provide the following information related to assets received and the
costs for the position.
Assets received 3/10 to 3/11 (1 Year) $65,488.60
3/11 to 12/11 (9 months) $50,845.00 Total Received $118,449
Pending processing $70,719 (Estimate for year $120,000+)
Cost for Position
Cover the remaining Fiscal Year Estimated $20,000
2012-2013 Budget Estimated $59,827
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Resources from DEA Task Force
• Quicker resource for DATA base
• Access to Federal wire taps
• Close working relationship with Federal DA’s
• Access to DEA manpower
• Access to Federal funds for large Drug operations
• Training Opportunities
Sheriff Jones noted asset forfeiture money can be used in many ways that will
benefit the Sheriff’s Office with strict guidelines for items such weapons, training, equipment, overtime, etc., however, it cannot be used to fund a full time position nor to
supplant any items in the budget.
A motion was made by Commissioner Blalock, seconded by Commissioner
Jeffers, and carried 5-0 to approve a Fund Balance appropriation in the amount of $20,000 to fund the special assignment deputy serving on the DEA Task Force for the
remainder of the Fiscal Year 2011-2012.
ADDITIONAL FUNDING FOR VERY IMPORTANT PARENTS PROGRAM:
Cooperative Extension Director, Derek Day requested the Board to consider
appropriating funding to continue the Very Important Parents Program beyond March, 2012. Mr. Day provided the following information about the Very Important Parents
Program as well as gave the Board a copy of a letter of support from a parent currently
enrolled in the program.
The Very Important Parents (VIP) program provides 2 certified parents educators to work with parents by demonstrating developmentally appropriate activities for children
birth to 5 years old to stimulate learning in all areas using the National Parents as Teacher
program model. The VIP program is the only parenting program in Person County of its
kind and the only one using nationally accredited, evidence-based curriculum.
The parent educators make monthly home visits, organize parent support
meetings, make referrals to other agencies, and provide developmental, language, vision
and hearing screenings for children. Services are available to any family with a child age
0-5, with at least 85% of children served exhibiting at least one risk factor. The VIP
Program receives referrals from Social Services, Health Department, School System, doctors, and from individual families. Recently, the program has noticed an increase in
referrals from our local high school because of the serious teen pregnancy issue in the
community.
January 9, 2012 33
Person County citizens recognize the need to improve parenting skills. Weak
parenting skills were identified in two separate local assessments as a priority need for
programming in Person County. There is not one way to ensure that every youth will be
blessed with a solid family structure, though it is possible to assist a family with an unstable home life to build a more secure foundation with programs such as the Very Important Parents program.
The mission of the Very Important Parents (VIP) program is to provide Person
County families with children ages 0-5 years old a parenting program offered by trained, caring, qualified group facilitators in a safe nurturing environment in order to strengthen parenting skills within the family and build the children's life skills. The VIP program
will reach out to youth and families from all different parts of the county. This program l
provides some much needed assistance to audiences such as single parents, teen parents,
below poverty level homes, and foster parents who could benefit from a parenting program. The target population for the entire program will be for any parent of any youth ages 0-5 years old.
Measurable objectives that the VIP Program hopes to achieve are as follows:
- 90% of families will increase their confidence and competence in parenting skills - 85% of parents will report reading to their children more often
- At least 80% of the kids will have homes that are developmentally appropriate
- 85% of teen parents will stay in school and finish their high school degree
- 75% of the teen parents will not have another child before graduation - To provide at least 80% of families with referrals to community resources - To reduce discipline referrals and child protective service reports by 20%
- 85% of parents participating will report improved parent-child communication as
measured by pre and post test scores
- 85% of parents participating will report an increased use of nurturing parenting practices and skills learned as measured by evaluations.
- 85% of parents participating will report a decreased use of inappropriate and concerning
parenting practices as measured by evaluations.
Meets Person County Strategic Plan 2010-2015
(1) Priority: Encouraging Learning for Life and Lifelong Learning
Goal #1: Develop systems and strategies to maximize the educational potential of Person
County citizens.
Objective: 3. Strengthen our commitment to early childhood education with an indicator of increased parental knowledge of child and brain development
Objective: 9. Implement strategies and programs to increase the literacy rate of citizens in
Person County.
January 9, 2012 34
(2) Priority: Foster a Sense of Community
Goal # 3: Create a safer community
Objective: 6. Revitalize community/mentoring programs for both youth and parents
(3) Priority: Re-Imagine Our County for a Better Future Goal #2: Provide a safe environment that gives all citizens the opportunity to reach their
potential
Objective: 2. Develop/expand programs that target At-Risk Youth
Mr. Day noted the Person County Partnership for Children has been funding the
VIP Program with Smart Start Funds for over 14 years. Mr. Day explained that due to
funding cuts from the state level this budget year, monies were available to fund the
program only through March of 2012. Mr. Day stated efforts to supplement the program with other grant sources have not been successful to date. Mr. Day told the Board there are currently 60 families enrolled in the VIP Program noting if the current program is
suspended, these families will be without service until the program resumes with new
funding July 1.
Mr. Day stated to continue the VIP program for the current fiscal year, $18,173 of additional funding would be required noting $16,173.00 would be utilized for salaries for
two parent educators and $2000.00 will be used for supplies and fuel. Mr. Day noted the
Partnership for Children Board may have funds to re-allocate and VIP Program has
applied for consideration for an additional allocation of $5,000. Ms. Judy Batten, Director of the Person County Partnership for Children stated their Board did have approximately $43,000 of funds to re-allocate noting the VIP Program and others have
submitted applications for consideration. The Partnership for Children Board will be
meeting on January 26, 2012.
A motion was made by Commissioner Jeffers, seconded by Chairman Clayton,
and carried 5-0 to approve a Fund Balance appropriation on February 1, 2012 (to allow
time for the Partnership for Children Board to make a decision about re-allocation), in the
amount of $18,173 to fund the Very Important Parents Program for the remainder of the Fiscal Year 2012-2013.
Mr. Day commented that if the Partnership for Children Board awards the VIP
Program with a re-allocation then he would only need county funding of the difference
noting a budget amendment could be done.
January 9, 2012 35
VOLUNTARY AGRICULTURAL DISTRICTS UPDATE: Cooperative Extension Director, Derek Day updated the Board related the
Voluntary Agricultural Districts. Mr. Day noted the Voluntary Agricultural Districts
Committee elected Bruce Whitfield as Chairman and Paul Bailey as Vice Chairman. Mr. Day noted the committee has received the first round of applications (15) which are in process further noting approval should take place within 30-40 days. Mr. Day stated the
committee will meet on the first Wednesday of the month each quarter at 1:00 p.m.
Mr. Day stated the committee has a unique design for signage which was costly. The committee has decided to work with the prison unit that has templates which will be cheaper. Mr. Day noted the costs and installation will be the responsibility of the
landowners signing up for the program with some funding assistance donated by the
Grange and Farm Bureau.
PERSON INDUSTRIES CODE OF ETHICS, POLICIES AND PROCEDURES: Person Industries Director, Wanda Rogers requested the Board to adopt the
Person Industries Code of Ethics, Policies and Procedures. Ms. Rogers noted there were
no changes in the Code of Ethics and all new or revised policies were a result of changes in the CARF (national accreditation, MH/DD/SAS, Medicaid and Vocational Rehab requirements with the future transition to PBH. A copy of the Person Industries Code of
Ethics, Policies and Procedures Manual has been made available for inspection in the
Clerk’s Office.
By reference, a copy of the Person Industries Code of Ethics, Policies and Procedures Manual are incorporated into the Minutes and are filed in the Office of the
Clerk.
A motion was made by Commissioner Blalock, seconded by Commissioner Jeffers, and carried 5-0 to approve the Person Industries Code of Ethics, Policies and Procures as presented.
2012 BOARD OF COMMISSIONERS COMMITTEE ASSIGNMENTS:
Chairman Clayton recommended the following Board of Commissioners
Committee Assignments which was adopted by motion. A motion was made by Commissioner Kennington, seconded by Vice Chairman
Puryear, and carried 5-0 to approve the 2012 Person County Board of Commissioners
Committee Assignments.
January 9, 2012 36
January 9, 2012 37
BOARDS AND COMMITTEES APPOINTMENTS: Clerk to the Board, Brenda Reaves presented the Board with committee
applications for current vacancies and terms expiring December 31, 2011 for Board
nomination. Board and Committee vacancies were advertised in The Courier Times on November 12, 2011 with a deadline to submit applications by December 13, 2011.
- Adult Care Home Community Advisory Committee
1-Year Initial Term; 3-Year Reappointment: 2 positions available 1) Rev. Gloria Skinner-Pettiford requested reappointment 2) Faye McGhee requested reappointment
A motion was made by Commissioner Blalock, seconded by Vice Chairman
Puryear, and carried 5-0 to reappoint Rev. Gloria Skinner-Pettiford and Faye McGhee to the Adult Care Home Community Advisory Committee each for a 3-year term.
- Animal Control Advisory Committee
Unspecified Term: 2 Citizen At Large Positions 1) Vicki Soares requested appointment 2) Kay Farrell requested appointment
3) Request to designate Michael Fuqua as the Animal Cruelty
Investigator on the committee replacing Kay Farrell
A motion was made by Commissioner Blalock, seconded by Vice Chairman
Puryear, and carried 5-0 to appoint Vicki Soares with voting authority as a non-resident
and Kay Farrell to the citizen-at-large position as well as designate Michael Fuqua as the
Animal Cruelty Investigator on the Animal Control Advisory Committee. - Home & Community Care Block Grant Committee
Unspecified Term: 1 position representing a member of the faith community
No applications received.
A motion was made by Commissioner Kennington, seconded by Commissioner
Jeffers, and carried 5-0 to nominate and appoint Rev. Rufus Johnson, Sr. to serve on the
Home & Community Care Block Grant Committee representing a member of the faith
community.
- Home Health and Hospice Advisory Committee
3-Year Term: 1 position representing a physician
No applications received.
January 9, 2012 38
- Juvenile Crime Prevention Council
1-Year Initial Term; 2-Year Reappointment
1 position each representing:
Local School System – No application received.
Sheriff Dept. – Emily W. Tingen requested 2-year appointment
Chief Court Counselor –David R. Carter requested 2-year reappointment
Mental Health – Corlis Green requested 2-year reappointment
Substance Abuse Professional – Russell Knop requested 2-year
reappointment
Member of the Faith Community – No application received
Juvenile Defense Attorney – Julie Willaford requested 2-year
reappointment
Parks & Recreation – John Hill requested 2-year reappointment
Citizen-at- large seats: No applications received.
• an unexpired term to December 31, 2012
• 2-year term
A motion was made by Commissioner Kennington, seconded by Vice Chairman Puryear, and carried 5-0 to nominate and appoint Dr. Larry Cartner or his designee, appoint Emily Tingen as the Sheriff’s Department representative and reappoint David
Carter with voting authority as a non-resident as the Chief Court Counselor
representative, Corlis Green as the Mental Health representative, Russell Knop with
voting authority as a non-resident representing a Substance Abuse Professional, Julie Willaford, Juvenile Defense Attorney representative and John Hill, Parks and Recreation representative on the Juvenile Crime Prevention Council each for a 2-year term.
Commissioner Kennington also requested Rev. Rufus Johnson, Sr. to assist Person
County in finding a suitable candidate to represent the faith community on JCPC.
Ms. Reaves noted the Library Director, Christy Bondy was present to update the
Board on the explanation received from the State Library that would require a 5-citizens (voting) and 1 Board of County Commissioner liaison (non voting) which would increase the citizens membership from 4 to 5.
January 9, 2012 39
- Library Advisory Board
1 to 3 -Year Term: 5 positions
1) S. Edwin Knott requested appointment
2) Brian McIntyre requested appointment 3) Sue Wilkins requested appointment
4) Eva Arcuni requested appointment
5) Margaret McMann requested appointment
A motion was made by Commissioner Kennington, seconded by Commissioner
Jeffers, and carried 5-0 to appoint S. Edwin Knott and Margaret McMann to the Library
Advisory Board each for a 3-year term, appoint Brian McIntyre and Sue Wilkins to the
Library Advisory Board each for a 2-year term, and appoint Eva Arcuni to the Library
Advisory Board for a 1-year term. All terms are effective July 1, 2012 however an orientation Library Advisory Board meeting will be planned prior to the new fiscal year.
- Nursing Home Advisory Committee
1-Year Initial Term; 3-Year Reappointment; 2 positions available 1) Rev. Gloria Skinner-Pettiford requested reappointment 2) Faye McGhee requested reappointment
A motion was made by Commissioner Jeffers, seconded by Commissioner
Blalock, and carried 5-0 to reappoint Rev. Gloria Skinner-Pettiford and Faye McGhee to the Nursing Home Advisory Committee, each for a 3-year term.
- Recreation Advisory Board
1 position to fill an unexpired term to 6/30/12 due to a resignation. 1) Connie Mundy requested appointment 2) Charles Reaves requested appointment
Ms. Reaves informed the Board that the Recreation Advisory Board is one of the
competitive boards and the interview process would be applicable unless the Board waives. Ms. Reaves requested a date and time specific to be scheduled if the Board desires to hold the informal interviews. Ms. Reaves noted the unexpired term is for 6
months however the Board may consider making the appointment effective for a full term
to 6/30/15.
A motion was made by Chairman Clayton, seconded by Commissioner Jeffers, and carried 5-0 to appoint Charles Reaves to the Recreation Advisory Board for the full
term until June 30, 2015.
January 9, 2012 40
- Roxboro/Person County Human Relations Commission
3-Year Term; 1 position available for a county resident
No applications received.
A motion was made by Commissioner Kennington, seconded by Vice Chairman
Puryear, and carried 5-0 to request Rev. Rufus Johnson, Sr. to assist Person County with
filling the vacancy on the Roxboro/Person County Human Relations Commission.
- Solid Waste Advisory Committee
Ms. Reaves noted the applications for renewal for designated seats representing
the following:
Representing PC Recycling Center – Becky Clayton replacing Wanda Rogers Representing Republic Services – Gregory Duhon
Representing PC Schools – Jerry Ball
A motion was made by Commissioner Blalock, seconded by Commissioner Kennington, to appoint Becky Clayton representing Person County Recycling Center,
Gregory Duhon representing Republic Services and Jerry Ball representing Person
County School to the Solid Waste Advisory Committee
A substitute motion was made by Commissioner Jeffers, seconded by Vice
Chairman Puryear, to appoint Becky Clayton representing Person County Recycling
Center, Gregory Duhon with voting authority for a non-resident, representing Republic
Services and Jerry Ball representing Person County School to the Solid Waste Advisory
Committee. The substitute motion failed 2/3. Chairman Clayton and Commissioners Blalock and Kennington voted against the substitute motion.
The original motion passed 3/2 with Vice Chairman Puryear and Commissioner
Jeffers casting the dissenting votes.
Commissioner Kennington requested the County Manager to include on the new
county web site a link for boards and committees including member information, terms
and dates of meetings.
January 9, 2012 41
BUDGET AMENDMENT: Finance Director, Amy Wehrenberg presented and explained the following
Budget Amendment.
Upon a motion by Vice Chairman Puryear, and a second by Commissioner Jeffers
and majority vote (5-0), the Board of Commissioners of Person County does hereby
amend the Budget of the Fund(s) listed below on this, the 9th day of January 2012, as
follows:
Dept./Acct No. Department Name Amount Incr / (Decr) EXPENDITURES General Fund General Government 12,001 Public Safety 42,055
Transportation 4,146 Environmental Protection 1,506 Cultural & Recreational 10,928 Human Services 253,154
Contingency (55,440) Transfer to Other Funds 5,369 Interfund Transfers 17,870
Person Industries Special Revenue Fund 5,369
Emergency Telephone System Special Revenue
Fund (227,587)
Public Library Trust Fund 9,425
REVENUES General Fund Intergovernmental Revenues 235,133 Other Revenues 31,093 Interfund Transfers 17,870
Fund Balance Appropriation 7,493 Person Industries Special Revenue Fund Transfer from General Fund 5,369
Emergency Telephone System Special Revenue
Fund
Fund Balance Appropriation (227,587) Public Library Trust Fund Other Revenues 8,100
Interest Earnings 35 Fund Balance Appropriation 1,290
January 9, 2012 42
Explanation: Distribution of unemployment insurance costs to various departments ($55,440);
insurance reimbursement for damage to a vehicle in EMS ($7,204); Veterans Grant received from NC Division of Veterans Affairs ($1,452); insurance reimbursements for damage to vehicles in the Sheriff's Department ($17,789); appropriating rent from
Freedom House ($2,215); donations received in Animal Control ($85); donations
received in Recreation, Arts and Parks ($3800); appropriating fund balance in Health
Department ($7,493) to match a grant awarded ($36,097) in FY 2011 for the purchase of two fuel efficient vehicles; additional State Aid received for the Public Library ($6,820); increasing transfers associated with the Federal Drug Enforcement Officer position for
the COLA adjustment ($261); various program adjustments and fund allotments in DSS
($190,503); appropriating fund balance in the Emergency Telephone System Fund for
the purchase of a battery backup system ($28,815); restating fund balance in the Emergency Telephone System Fund to reflect this transfer as a prior year transaction (-
$256,402); parceling out funds from the 2009 Vision Grant in the Airport Construction
Fund in support of a prospective runway approach grant project ($125,835);
appropriating fund balance ($1,290) and adjusting revenue lines ($8,135) in the Library
Development Fund for building and grounds maintenance costs, rental admin costs to the real estate agency for the Library house, and the purchase of replacement furniture at
the Library.
Commissioner Kennington asked the Finance Director how much money would be coming from the Fund Balance on the amendment presented. Ms. Wehrenberg noted the $7,493 plus $1,290 as shown are actually coming from Fund Balance. The
Emergency Telephone System Special Revenue Fund is a re-statement and actually
reduces the Fund Balance appropriation in that fund.
CHAIRMAN’S REPORT: Chairman Clayton had no report.
January 9, 2012 43
MANAGER’S REPORT: County Manager, Heidi York announced the Board Retreat is scheduled for
January 30, 2012 to be held at the W.H. “Bill” Barker Community Building located on
Hyco Lake beginning at 9:00 a.m. with plans to end at 4:30 p.m. Ms. York noted the Person-Caswell Lake Authority has waived the fees for the rental of the building.
Ms. York stated the Airport Commission will be meeting on January 17, 2012 at
10:00 a.m. in the Board’s meeting room.
Ms. York clarified the Veterans Officer vacant position is currently in the hiring process with hopes to have a new hire by February but temporarily a representative from
the Durham Office will be assisting Person County.
COMMISSIONER REPORT/COMMENTS:
Commissioner Kennington commented the Airport Commission would be
reviewing on January 17, 2012 a request to give a right-of-way through Airport property to property near the Airport noting this request would ultimately come before the Board of Commissioners. Commissioner Kennington asked the County Manager to share the
same documents from Steve Bright with the Board of Commissioners that was shared
with the Airport Commission
Commissioner Kennington made the Board aware of the spending items during the last two Board meetings that have been funded with Fund Balance allocating
approximately 700,000 noting the recurring costs commitment into next fiscal year’s
budget
Commissioner Blalock requested the Board to discuss the County Ambassador Program briefly at the Retreat. Commissioner Blalock stated the goal of the NC
Association of County Commissions is to improve the understanding of the public and
media about county government through Board members logging speaking engagements.
Commissioner Jeffers stated he would have a meeting with the Rural Center with the New Generation Council noting another Person County resident, Leslie Cates, is also
on the board. Commissioner Jeffers noted he has also accepted an appointment to a
NACo Task Force for Cyber Security.
Vice Chairman Puryear had no report or comments.
January 9, 2012 44
RECESS: A motion was made by Commissioner Kennington, seconded by Vice Chairman
Puryear, and carried 5-0 to recess the meeting at 9:55 p.m. until January 30, 2012 at 9:00
a.m. for the Board Retreat held at the Bill Barker Community Center on Hyco Lake.
_____________________________ ______________________________ Brenda B. Reaves Jimmy B. Clayton Clerk to the Board Chairman