June 14
June 14, 2012 1
PERSON COUNTY BOARD OF COMMISSIONERS JUNE 14, 2012 MEMBERS PRESENT OTHERS PRESENT
Jimmy B. Clayton Heidi York, County Manager
Kyle W. Puryear C. Ronald Aycock, County Attorney B. Ray Jeffers Brenda B. Reaves, Clerk to the Board
Samuel R. Kennington
Frances P. Blalock
The Board of Commissioners for the County of Person, North Carolina, met in recessed session on Thursday, June 14, 2012 at 6:00 p.m. in the Commissioners’ meeting room in the Person County Office Building for the purpose to meet jointly with the
Planning Board.
Chairman Clayton called the meeting to order. Vice Chairman Puryear was absent until 6:15 pm and Commissioner Jeffers left the meeting at 6:37 pm.
The Planning Director, Paula Murphy, Planning Board members, Barry Walker,
Brenda Riley, Kenneth Montgomery, C L Oakley and Derrick Smith were present.
The Board met and discussed with the Planning Board Article VI, Section 60,
specifically 60-5 and 60-6 and Article X, Nonconforming Uses, specifically Section 102-
1 and requested the Planning Board to conduct a review of the sections mentioned above
and to bring back a recommendation for any changes to the Board of Commissioners in
August, 2012.
County Manager, Heidi York reminded the Board that a moratorium was issued to
suspend enforcement action under Section 60-6 of Article VI of the Person County
Planning & Zoning Ordinance until August 31, 2012. Ms. York stated she would submit
complaints received by the Board to the Planning Director.
Planning Board members voiced their concerns and opposition to both boards not
working together consistently, requested guidelines and assistance from the county
attorney, complaining that the Board took away the stipend as a token of appreciation
reiterating the many hours they, as the Planning Board, volunteered on behalf of Person County. Commissioner Jeffers stated the duty of the Planning Board was to make a
recommendation to the elected officials.
Chairman Clayton recessed the meeting at 6:51 pm until 7:00 pm at the FEMA Room for a budget work session.
June 14, 2012 2
Chairman Clayton reconvened the meeting at 7:16 pm. Commissioner Jeffers
arrived to the budget work session at 7:30 pm.
County Manager, Heidi York summarized the adjustments from the Recommended Budget to Adopted Budget to date noting revenues over expenditures of
$66,193.
Ms. York presented the Board with a draft contractual agreement between the City of Roxboro and Person County outlining a partnership through mutual funding for
the County’s Economic Development Director and the City’s Uptown Development
Director for a period of three years. In principle, the agreement outlined the City of
Roxboro hiring and maintaining the Uptown Development Director full time position and Person County to hire and maintain the Economic Development Director full time position. Ms. York noted her recommend budget included $16,425 for Roxboro
Development Group (RDG) and the draft agreement reflects an additional appropriation
to RDG in the amount of $3,575 for a total of $20,000 which is modeled to match the
same funding as the City is appropriating to the County for the Economic Development Director position.
Ms. York noted the request from RDG was to fund the Main Street Program with
a full time Director at $36,000 from the county and $36,000 from the city to cover both
the position and operating expenses. Ms. York asked if it was the desire of the Board to fund the position or to fund the position and operating expenses.
Commissioner Kennington advocated for the concept for the county to match
funding of $20,000 as recommended by the County Manager with further information to
be gathered by the Managers related to how the RDG Board will be organized and managed by the City of Roxboro. Commissioner Jeffers stated he would like further
information before he votes to approve the proposed agreement. Chairman Clayton
voiced concerns of growing City government when county departments have requested
positions that were not included in the budget.
A motion was made by Commissioner Kennington, seconded by Vice Chairman
Puryear, to authorize the County Manager to negotiate with the City Manager on the
Uptown Development Director position with the county funding up to $20,000 seed
money. The motion was withdrawn by both Commissioner Kennington and Vice Chairman Puryear.
June 14, 2012 3
A motion was made by Commissioner Kennington, seconded by Vice Chairman
Puryear, to move the budgeted RDG funds of $16,425 to the Economic Development
budget, allocate $3,575 to the Economic Development budget earmarking the funds for
RDG with the intent to pay RDG monthly pro-rated payments from the $16,425 until such time a contract is agreed upon, the remaining funds earmarked for RDG should be allocated to the City of Roxboro for the RDG position.
A substitute motion was made by Commissioner Jeffers, seconded by Chairman
Clayton, to move the budget RDG funds of $16,425 to the Economic Development budget, allocate $3,575 to the Economic Development budget earmarking the funds for RDG with the intent to pay RDG monthly pro-rated payments from the $16,425 until
such time a contract is agreed upon, the remaining funds earmarked for RDG should be
allocated to the City of Roxboro for the RDG position with the addition of $41,248 to
fund an Income Maintenance Caseworker position at DSS. An amended substitute motion was made by Commissioner Jeffers, seconded
by Chairman Clayton, to move the budget RDG funds of $16,425 to the Economic
Development budget, allocate $3,575 to the Economic Development budget earmarking
the funds for RDG with the intent to pay RDG monthly pro-rated payments from the $16,425 until such time a contract is agreed upon, the remaining funds earmarked for RDG should be allocated to the City of Roxboro for the RDG position with the addition
of $50,930 for an Adult Services Social Worker III position at DSS. The amended
substitute motion failed 2/3 for lack of majority with Commissioner Jeffers and
Chairman Clayton voting in favor of the amended substitute motion and Vice Chairman Puryear and Commissioners Blalock and Kennington voting in opposition.
The original motion carried 3/2 with Chairman Clayton and Commissioner
Jeffers casting the dissenting votes. Vice Chairman Puryear and Commissioners Blalock
and Kennington voted affirmatively.
A motion was made by Commissioner Jeffers, seconded by Commissioner
Blalock, and carried 4-1 to fund $50,930 for an Adult Services Social Worker III position at DSS. Vice Chairman Puryear cast the lone dissenting vote.
A motion was made by Vice Chairman Puryear, seconded by Commissioner Kennington, to fund $2,000 to the Roxboro Area Chamber of Commerce for the
personality event. The motion failed 2/3 for lack of majority. Vice Chairman Puryear
and Commissioner Kennington voted in favor of the motion. Chairman Clayton and
Commissioners Blalock and Jeffers voted against the motion. Commissioner Jeffers and
Ms. York noted the in-kind contribution estimated at $11,890 to the Chamber of Commerce.
June 14, 2012 4
Commissioner Kennington inquired about board and committee member stipends.
Ms. York stated the Board of Elections currently receive stipends as mandated by the
State of NC noting she made a policy decision to terminate the variety of stipends for
volunteer boards and committees. Ms. York confirmed the current IRS standard mileage reimbursement is .555 per mile as paid to county employees.
Commissioner Kennington asked the County Manager about possibly paying all
board and committee members that submit for a mileage reimbursement at the IRS rate as
opposed to stipend. Commissioner Kennington stated this could be a way to say thank you and to compensate for the gas and auto wear for participating on county boards and committees.
A motion was made by Commissioner Kennington, seconded by Commissioner
Blalock, and to fund $11,508 in the Contingency Fund designated for mileage reimbursement for appointed board and committee members per the policy to be developed by the County Manager.
A substitute motion was made by Commissioner Jeffers, seconded by Vice
Chairman Puryear, and to allocate $11,508 to the Fund Balance. The substitute motion failed 2/3 for lack of majority.
The original motion passed 3/2 with Vice Chairman Puryear and Commissioner
Jeffers casting the dissenting votes.
ADJOURNMENT: A motion was made by Commissioner Kennington, seconded by Commissioner
Blalock, and carried 5-0 to adjourn the meeting at 8:30 pm.
_____________________________ ______________________________
Brenda B. Reaves Jimmy B. Clayton
Clerk to the Board Chairman