June 7 Joint Meeting with City Council
June 7, 2012 1
PERSON COUNTY BOARD OF COMMISSIONERS JUNE 7, 2012 MEMBERS PRESENT OTHERS PRESENT
Jimmy B. Clayton Heidi York, County Manager
Kyle W. Puryear B. Ray Jeffers Brenda B. Reaves, Clerk to the Board
Samuel R. Kennington
Frances P. Blalock
The Board of Commissioners for the County of Person, North Carolina, met in recessed session on Thursday, June 7, 2012 at 6:00 p.m. in the Person County Office Building Auditorium for the purpose of joint session with the Roxboro City Council.
Person County Attendees:
Chairman Clayton, Vice Chairman Puryear, Commissioners Jeffers, Blalock and Kennington County Manager, Heidi York
Clerk to the Board, Brenda Reaves
Interim Assistant County Manager, Janet Clayton
City of Roxboro Attendees:
Mayor Merilyn Newell, Mayor Pro-Tem William Davis, Council Members:
Henry Daniel, Sandy Stigall, Mark Phillips, and Byrd Blackwell
City Manager, Stephen Steese
City Clerk, Trevie Adams Assistant City Manager, Tommy Warren
Chairman Clayton called the meeting to order. Commissioner Jeffers was absent
until 6:32 pm and Vice Chairman Puryear was absent until 6:43 pm. Commissioner
Blalock left the meeting at 7:22 pm.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Blalock, seconded by Commissioner
Kennington and carried 3-0 to approve the agenda.
ECONOMIC DEVELOPMENT:
County Manager, Heidi York updated both governing bodies that since the last joint meeting an offer fell through and she re-advertised the position and have received
ten good applications in which she was reviewing for the interviewing process with hopes
to fill the position in July. Ms. York stated the hiring rate salary for minimum
qualifications is $63,000 with a maximum range to $98,000 noting $70,000 has been
budgeted.
Economic Development Director Position
June 7, 2012 2
COORDINATION OF SERVICES:
City Manager, Stephen Steese told the group that Julie Maybee, City Planning Director had announced her retirement effective June 30, 2012 noting a new hire would
need to be in place prior to moving forward with the City/County combined central
permitting. Mr. Steese stated Ms. Maybee’s retirement triggered discussions related to
an opportunity to re-structure both planning departments to one uniform department
with a goal to implement uniform ordinances to govern both the City and County. Both boards were in support of consolidating both planning departments for a one-stop
community development services with top notch customer service.
Coordination of City/County Zoning/Permitting Review Process
Both governing bodies were in support of the unified fee schedule that would be effective July 1, 2012 by budget adoption by both entities.
Uniform Fee Schedule
SENIOR CENTER FOLLOW-UP:
Ms. York stated three community meetings have been held to receive citizen input
as a part of the engineering feasibility study. The top two amenities that resulted from
the community meetings are Physical Equipment and a Swimming Pool. Ms. York
noted the engineering feasibility study is slated to be complete by July 1, 2012.
Update of Future Plans
City Council members noted funds are budgeted to replace the roof at the current
Senior Center facility as well as advocated consideration for the Senior Center to remain
at its current location in the future. Council member, Henry Daniel suggested the City
of Roxboro may be willing to deed the currently utilized Senior Center building over to the County suggesting additional property adjacent to the site may also be available as a possible site for the Recreational/Senior Center. Mr. John Hill, Director of the Arts,
Parks and Recreation Department stated the engineering feasibility study would consider
all data and explore all options.
Continuation of Services
FISCAL YEAR 12-13 BUDGET ISSUES: Stormwater Regulations
Assistant City Manager, Tommy Warren told the group the City of Roxboro has
proceeded to combine stormwater rules for the Roanoke and the Falls Neuse into one ordinance that is scheduled for Council consideration and approval on June 12, 2012.
Council member, Mark Phillips suggested both the City and County governing bodies
jointly adopt a Resolution related to the state mandated rules imposed locally.
June 7, 2012 3
Roxboro Development Group (RDG)
Mr. Steese and Ms. York confirmed both governing bodies recommended budgets
did not include any additional funding for RDG over the current fiscal year budget
appropriation. Commissioner Kennington advocated the importance for the Main Street Program noting a suggestion for each entity to fund one program, i.e., City fund RDG
and County fund the economic development director position as he knew first-hand the
hardship of RDG not having recurring funds confirmed each year. Mr. Steese added that
an intergovernmental agreement may provide a solution for such a partnership.
Commissioner Jeffers voiced his opposition to the county funding the additional portion for a full time position noting there were other county positions justifiably warranted that
were not in the budget. It was the consensus of the group for the City and County
managers to review the new concept governed by an intergovernmental agreement and
bring back to their individual boards. Commissioner Kennington suggested appropriating
the additional funding to a Contingency Fund until such time the managers had met and both governing bodies have considered the managers’ recommendation. Council
member, Mark Phillips invited everyone to attend the next RDG meeting that is
scheduled to be held on June 13, 2012 at 12:00 noon at the Karma Restaurant.
Roxboro Area Merchants Association (RAMA) Council member, Mark Phillips stated the RAMA meets the second Tuesday
morning at 8:00 am at Golden Corral. There was no consensus to grant the funding
request of $3,500 by the Board of Commissioners.
Chamber of Commerce Council member, Mark Phillips invited everyone to attend a Chamber of
Commerce meeting. There was no consensus to grant the $2,000 funding request by the
Board of Commissioners.
NEXT MEETING:
It was the consensus of both governing bodies to hold off scheduling the next
joint meeting to allow the City and County managers an opportunity to meet and make a
recommendation to their respective governing body related to funding RDG and the
economic development director position. A future meeting may be warranted for both governing bodies to further discuss funding RDG’s director to full time and the economic
development director position as well as the results of the Senior Center feasibility study.
Chairman Clayton announced a ribbon cutting would be held at Tractor Supply on
July 14, 2012 at 10:00 am.
June 7, 2012 4
RECESS:
A motion was made by Commissioner Kennington, seconded by Vice Chairman
Puryear, and carried 5-0 to recess the meeting at7:50 pm until June 14, 2012 at 6:00 pm in the Commissioner’s Board room 215 for a joint meeting with the Planning Board.
_____________________________ ______________________________
Brenda B. Reaves Jimmy B. Clayton
Clerk to the Board Chairman