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March 12 March 12, 2012 1 PERSON COUNTY BOARD OF COMMISSIONERS MARCH 12, 2012 MEMBERS PRESENT OTHERS PRESENT Jimmy B. Clayton Heidi York, County Manager Kyle W. Puryear C. Ronald Aycock, County Attorney B. Ray Jeffers Brenda B. Reaves, Clerk to the Board Samuel R. Kennington Frances P. Blalock The Board of Commissioners for the County of Person, North Carolina, met in regular session on Monday, March 12, 2012 at 9:00 a.m. in the FEMA Room at the Human Services Building located at 355 S. Madison Boulevard, Roxboro. Chairman Clayton called the meeting to order, led invocation and asked Commissioner Kennington to lead the Pledge of Allegiance. RECOGNITION OF LOCAL GOVERNMENT DAY: Chairman Clayton welcomed the Person High School students participating in Local Government Day to observe the Board of County Commissioners in session. Board members proceeded to introduce themselves. The County Attorney, County Manager, and the Clerk to the Board also gave an introduction to the group. DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA: A motion was made by Commissioner Jeffers, seconded by Vice Chairman Puryear and carried 5-0 to approve the agenda. PUBLIC HEARING: 2011 COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION: A motion was made by Commissioner Blalock, seconded by Vice Chairman Puryear and carried 5-0 to open the duly advertised public hearing for the 2011 Community Development Block Grant (CDBG) Application. Community Development Planner for the Kerr-Tar Regional Council of Governments, Karen Foster told the Board that Person County is eligible to submit a 2011 CDBG grant application for Scattered Site housing rehabilitation and/or construction noting the grant cycle began with the release of the application and guidelines in December, 2011 and ends on March, 2012 with the submission of the proposed projects. March 12, 2012 2 The primary purpose of the North Carolina CDBG Program is to provide grants to local governments to develop viable communities by providing decent housing, suitable living environments and expanding economic opportunities, principally for persons of low and moderate income. Awardees are eligible to received $400,000 to cover both the administrative costs associated with administering the project and the hard costs associated with the actual rehabilitation, reconstruction, clearance, temporary relocation expenses and emergency repairs of the identified dwellings. Ms. Foster noted the eligible properties are presented for inclusion in the 2011 Community Development Block Grant with the understanding that other eligibility components must be verified and re-verified and qualifications met prior to the beginning of construction, further noting the order in which dwellings receive service could possible change based on the eligibility data. Ms. Foster stated Person County residents were made aware of the application process through advertisement in the Courier-Times with applications available at public offices throughout the county. Ms. Foster stated sixteen Person County applicants met the income guidelines and their homes were assessed for program suitability. Ms. Foster stated the Housing Selection Committee met on February 23, 2012 to review all eligible applications and rank according to need. Ms. Foster presented the following properties in the categories found to be most suitable at the time of application considering account funding, estimated costs for repairs/reconstruction, household characteristics and dwellings needs. The presented properties include all sixteen applications received. The Project Budget was also presented totaling $375,000.00. Reconstruction • 1281 Denny’s Store Road, Roxboro Substantial Rehabilitation • 104 Copper Road, Roxboro Rehabilitation • 60 Lester Burch Rd, Roxboro • 804 Jones Lester Road, Roxboro • 1701 Sunset Avenue, Roxboro • 409 Cody Street, Roxboro • 858 Lee Chambers Road, Roxboro Alternates/Reconstruction • 1042 Dick Holeman Road, Timberlake March 12, 2012 3 Alternates/Rehabilitation • 213 Gentry Street, Roxboro • 208 Merritt Place, Roxboro • 1194 Halifax Road, Roxboro • 1326 Halifax Road, Roxboro • 446 Enos Slaughter Road, Roxboro • 40 Outlaw Road, Roxboro • 3860 Morton Road, Roxboro • 7387 Virglina Road, Roxboro Ms. Foster stated an additional $25,000 was set aside to provide Urgent Repair services for eligible Person County homeowners noting the properties will be assessed as funds are available. Ms. Foster also provided a copy of the Person County Housing Selection Committee By-Laws to the Board. Ms. Foster confirmed for the Board that there would be no costs to the county. There were no individuals speaking in favor or in opposition to the 2011 Community Development Block Grant Application. A motion was made by Vice Chairman Puryear, seconded by Commissioner Jeffers and carried 5-0 to close the public hearing for the 2011 Community Development Block Grant Application. CONSIDERATION TO GRANT OR DENY APPROVAL TO SUBMIT 2011 COMMUNITY DEVELOPMENT BLOCK GRANT BY MARCH 30, 2012: A motion was made by Commissioner Blalock, seconded by Commissioner Jeffers, and carried 5-0 for approval to submit the 2011 Community Development Block Grant Application. PUBLIC HEARING: REQUEST FOR A SPECIAL USE PERMIT BY ANTHONY BEAM TO OPERATE A CAR REPAIR SHOP AT 6133 MT. HARMONY CHURCH ROAD IN ROUGEMONT, MT. TIRZAH TOWNSHIP: A motion was made by Commissioner Jeffers, seconded by Vice Chairman Puryear and carried 5-0 to open the duly advertised public hearing for the request for a Special Use Permit by Anthony Beam to operate a Car Repair Shop at 6133 Mt. Harmony Church Road in Rougemont, Mt. Tirzah Township. March 12, 2012 4 The public hearing set to hear a request for a Special Use Permit by Anthony Beam to operate a Car Repair Shop at 6133 Mt. Harmony Church Road in Rougemont, Mt. Tirzah Township required a quasi-judicial zoning decision whereby witnesses are to be sworn in and subject to cross examination, no ex parte communication and requires findings of fact. Chairman Clayton administered the Oath of Sworn Testimony to the following individuals who would offer testimony during the public hearing: Ms. Paula Murphy Mr. Adam Perkins Mr. Anthony Beam Mr. Terrell Dellinger Ms. Willena Warren Planning Director, Paula Murphy stated Person County has received a Special Use Permit request from AMP Motorsports for an auto repair shop on Mt. Harmony Church Road in the Mt. Tirzah Township. The property consists of 2.0 acres and is zoned Rural Conservation. Ms. Murphy stated there is an existing 3000 square foot building which was formerly Cothran & Long Heating and Air and then a florist. Ms. Murphy noted the Environmental Health Department has approved the well and septic system. There will be two bays (20.1’ x 25’) in the building and there are four employees proposed. Ms. Murphy noted staff recommended a minimum of one space per bay and one space for each employee which would be a requirement of a minimum of six parking spaces. Ms. Murphy stated eight spaces (9’ x 18’) are shown noting all parking and drives will be paved per the site plan. Ms. Murphy stated the property is located in the Tar Pamlico Watershed noting there are no one hundred year flood areas, further noting there is a stream on the property as shown on the site plan with a fifty foot buffer. The surrounding area consists of some large vacant parcels, some lots with single family dwellings and a volunteer fire department. Ms. Murphy reminded the Board of the Ordinance provision of Article VII, Section 74-4: On receiving the recommendation of the Planning Board’ the County Commissioners shall consider the application and said recommendation and may grant or deny the Special Use Permit requested. The Special Use Permit, if granted, shall include such approved plans as may be required. In granting the permit, the County Commissioners shall find: 1. that the use will not materially endanger the public health or safety if located where proposed and developed according to the plan as submitted and approved. 2. that the use meets all required conditions and specifications. 3. that the use will not substantially injure the value of adjoining or abutting property, or that the use is a public necessity, and 4. that the location and character of the use if developed according to the plan as submitted and approved will be in harmony with the area in which it is to be located and in general conformity with the comprehensive plan. March 12, 2012 5 Ms. Murphy told the Board that Section 160-5(B) of the Zoning Ordinance states: “The Planning Board shall provide a written recommendation to the Board of County Commissioners that addresses that the proposed amendment is consistent with the comprehensive plan, but a comment by the Planning Board that a proposed amendment is inconsistent with the comprehensive plan shall not preclude consideration or approval of the proposed amendment by the Board of County Commissioners. Prior to adopting or rejecting any zoning amendment, the Board of County Commissioners shall adopt a statement describing whether its action is consistent with an adopted comprehensive plan and why such action is reasonable and in the public interest. The Land Use Plan has this area as Rural Residential. It is stated as “Low density residential (single site-built and manufactured homes); agriculture, forestry, churches; very limited commercial, office, or public/institutional uses meeting locational criteria. Most of the land within protected water supply watersheds should be placed in this category. Locational criteria for non-residential uses within this land use category would include frontage and access to a major State highway or secondary road, proximity to similar uses and spatial separation from non-compatible uses such as existing residential development. Land uses within this category would be expected to develop without public sewer, i.e., with private septic tank systems.” The Land Use Plan in Section 2.1 states that an objective of the plan is to promote continued economic investment through retention and expansion of existing industrial concerns and the recruitment of new industries and commercial businesses. Ms. Murphy pointed out the larger copy of the site plan that was hanging on the wall as well as a GIS map showing the location and its surroundings. Ms. Murphy stated should the Board decide to grant approval of the Special Use Permit, the following conditions should be included: 1. Applicant to obtain a Zoning Permit and Building Permit from the County. 2. Applicant to obtain a driveway permit from NCDOT (if necessary) and a copy of the approval presented to the Planning Department prior to obtaining a Zoning Permit. 3. Applicant to meet all conditions of the approved site plan. Ms. Murphy asked the Board to address the findings of fact in Section 74-4 and whether the proposal is in keeping with the comprehensive plan. Ms. Murphy stated the Planning Board held a Public Hearing on March 1, 2012 and voted 5 to 0 to recommend approval with the conditions outlined above as well as consideration for the following conditions: 1. No more than four vehicles (vehicles that are owned by clients on the premises for work) stored outside. 2. No Saturday or Sunday operation. 3. Maintain a vegetated screen north and east of building. March 12, 2012 6 4. If any other auto repair business seeks to use premises, a new Special Use Permit will be required. The Planning Board noted that it is in keeping with the Land Use Plan, Section 2.1 and Section 74.4 of the Zoning Ordinance. Commissioner Jeffers asked Ms. Murphy for further clarification related to no Saturday or Sunday operation. Ms. Murphy stated the recommendation from the Planning Board for no Saturday or Sunday operation would allow no excessive noise on those days. Individuals speaking in favor of the request for a Special Use Permit by Anthony Beam to operate a Car Repair Shop at 6133 Mt. Harmony Church Road in Rougemont, Mt. Tirzah Township were: Mr. Adam M. Perkins of 5720 Willow Drive, Durham stated he has been in the automotive industry for 18 years running a small, specialized business for repairs on high end vehicles, i.e. Lexus, Jaguar, and Hot Rod cars. Mr. Perkins noted he uses Clean Green Automotive that would be taking care of the waste facilities and recycling. Mr. Perkins stated he is hoping he can do business in Person County. Vice Chairman Puryear asked Mr. Perkins the planned hours of operation. Mr. Perkins stated typically 8:00 am – 5:00 pm with no later than 6:00 pm. Vice Chairman Puryear asked if his plans were to work some Saturdays and Sundays. Mr. Perkins stated his preference to work some Saturdays and Sundays but if Person County says no then he will be abide by that. Commissioner Blalock asked Mr. Perkins what types of waste would be anticipated. Mr. Perkins noted there would be recycled oil and anti-freeze that would be contained and Clean Green would supply containers and take away to keep everything clean and tidy. Commissioner Kennington asked Mr. Perkins if he understood the restriction of no more than four vehicles stored outside as well as no junk or parked car outside. Mr. Perkins stated he understood and would abide that requirement. Mr. Perkins noted the shop area is 2500 square feet further noting most of the customers’ cars that he would be working on would prefer the cars be kept inside. Commissioner Blalock asked Mr. Perkins if there would be any vehicles parked outside to which he would be taking parts. Mr. Perkins stated no, noting occasionally there may be a vehicle or two left outside, but no more than four was fine with him. Mr. Anthony W. Beam of 948 Thomas Store Road, Timberlake and Person County resident for 15 years stated this is his opportunity to own a business. March 12, 2012 7 Commissioner Kennington asked Mr. Beam if he and Mr. Perkins were partners of AMP to which Mr. Beam confirmed they were partners. Commissioner Kennington asked Mr. Beam if he understood the limit of four vehicles to be stored outside. Mr. Beam replied affirmatively. Individuals speaking in opposition to the request for a Special Use Permit by Anthony Beam to operate a Car Repair Shop at 6133 Mt. Harmony Church Road in Rougemont, Mt. Tirzah Township were: Mr. Terrell Dellinger of 80 Robert E. Blalock Road, Rougemont and property owner north of the garage stated the area was slowly turning residential noting in the eleven years he has lived in that area, three homes have been built. Mr. Dellinger stated he is not against business, but for the right business for a residential area. Mr. Dellinger stated the provisions are very important: 1) an auto repair shop in a rural area collect junk cars 2) noise with hot rods; would have to refer to the County Attorney because he has a wife who is very sick 3) what happens if they leave and another business would go in there that may be less desirable Mr. Dellinger spoke to the noise and paint which may have environmental concerns in a residential neighborhood. Mr. Dellinger stated the factors from the Planning & Zoning are very important. Mr. Dellinger noted the two new homes are east of the building. Commissioner Kennington asked Mr. Dellinger if his concerns were salvage, noise, and what follows the business if they don’t succeed. Mr. Dellinger confirmed that the stipulations were important if it is zoned for a garage, that way, if it changes ownership or to another business, he requests that the Board agree that it comes back for approval. Commissioner Jeffers noted the recommended action if the business ceased and before any new business goes in there; they must go through the process. Ms. Willena Warren of 112 Robert E. Blalock Road, Rougemont stated she built her retirement home in Person County to be closer to her three sons. Ms. Warren noted Cothran and Long was a very good neighbor, was very quiet and kept things very neat and clean noting her concerns were the same as Mr. Dellinger spoke to. Ms. Warren requested Board consideration of the stipulations for the residents’ privacy. Vice Chairman Puryear asked Mr. Dellinger and Ms. Warren if there were any concerns with the two previous uses of the building. Mr. Dellinger stated there were both good neighbors noting that he was unaware of the heating and air business going there and if he had known it, he probably would not have purchased his property. March 12, 2012 8 Commissioner Jeffers asked if it was customary for the Planning Board to recommend hours of operation. Ms. Murphy replied affirmatively. Commissioner Jeffers inquired about other mechanic shops having a limit of how many cars to work on. Ms. Murphy stated it was only recently that an auto-repair request in a Rural Conservation would require a Special Use Permit so there may not be any comparables. Commissioner Jeffers spoke to making an investment in a business, more cars than the limit may be needed to make ends meet. Ms. Murphy explained the applicant had stated to the Planning Board that there was room for four vehicles inside, the limit of four outside was due to surrounding neighbors to keep it nicer. Commissioner Jeffers confirmed with Ms. Murphy that there was no current vegetated screening. Ms. Murphy noted there are trees in the rear. Commissioner Jeffers asked what would be adequate screening. Ms. Murphy stated the Planning Board did not make a stipulation as to what it was but their suggestion was Leland Cyprus along the northern side as they tend to grow up to block the sight and noise. Commissioner Kennington asked if the Planning Board addressed screening on the west side, in particular the 20’ entrance into the paved parking that will exist. Ms. Murphy stated they did not and only addressed the north and west which she later corrected, north and east. Commissioner Kennington asked if the Planning Board discussed screening the west side so anything outside would not be visible from Mt. Harmony Church Road. Ms. Murphy stated the Planning Board did not address the west, only the north and east. Commissioner Kennington asked if the Planning Board discussed fencing for the parking. Ms. Murphy stated fencing was discussed but there was no requirement as it was not necessary. Commissioner Kennington confirmed with Ms. Murphy that Person County does not have a screening policy. Ms. Murphy stated screening is only addressed with a Special Use Permit. Commissioner Jeffers asked if Person County has a noise ordinance. Ms. Murphy confirmed there is a Person County Noise Ordinance that is enforced by the Sheriff. Vice Chairman Puryear asked the Mr. Perkins and Mr. Beam if they have reviewed the recommended action from the Planning Board. Mr. Perkins and Mr. Beam replied affirmatively. Vice Chairman Puryear asked if any of the stipulations would be detrimental to their business. Mr. Beam stated they would not, noting their preference would be to have more vehicles however they would work within the limits. Mr. Beam described the shop as nice white vinyl floors, clean, neat, 6” insulated walls and not the average garage. March 12, 2012 9 Commissioner Kennington asked the applicants if they were leasing the property. Mr. Beam stated they were leasing with options. Commissioner Kennington asked about the obligation of the property owner related to the regulations placed on the business. Ms. Murphy stated it would be between the applicants and the property owner as to who would be required to meet the stipulations. Commissioner Kennington confirmed with Ms. Murphy that the owner would have to abide by the regulations. Commissioner Kennington stated the owner is responsible for the regulations and asked if the owner was present. The property owner was not in attendance. Ms. Murphy stated the leasing agreement may address who would be responsible and confirmed that any violation would be sent the land-owner, not to the applicants. Commissioner Kennington asked if the land owner was at the Planning Board meeting. Ms. Murphy replied no. Commissioner Kennington stated the land owner may not necessarily be buying into any of the stipulations. Ms. Murphy stated she has not spoken to the land owner at all. The applicants noted the land owner is aware. A motion was made by Commissioner Jeffers, seconded by Vice Chairman Puryear and carried 5-0 to close the public hearing for the request for a Special Use Permit by Anthony Beam to operate a Car Repair Shop at 6133 Mt. Harmony Church Road in Rougemont, Mt. Tirzah Township. CONSIDERATION TO GRANT OR DENY REQUEST FOR A SPECIAL USE PERMIT FOR ANTHONY BEAM TO OPERATE A CAR REPAIR SHOP AT 6133 MT. HARMONY ROAD IN ROUGEMONT, MT. TIRZAH TOWNSHIP: Commissioner Kennington suggested adding no junk vehicles stored on site to the first stipulation as well as no vehicles used for parts. Commissioner Jeffers stated his concern related to limiting the number of vehicles to four. Ms. Murphy noted and the County Attorney agreed that the intention and interpretation was that the stipulation prohibits any more than four outside with no limit inside. County Attorney, Ron Aycock suggested wording for the first stipulation as: No more than four vehicles (vehicles that are owned by clients on the premises for work) and no junk vehicles as defined in the Person County Junk Vehicle Ordinance stored outside. Commissioner Kennington stated his concern for consideration of screening and/or fencing on the west side. Ms. Murphy stated Mt. Harmony Church Road has a 100’ right-of-way. Ms. Murphy illustrated on the map for the group the property line being close to the building not allowing for screening on the west side. Commissioner Blalock stated her concern related to prohibiting work on Saturdays. March 12, 2012 10 Vice Chairman Puryear suggested consideration of a six-month period for the Planning Board recommendation with reevaluation of the Special Use Permit to be revised, at no fee to the applicants. Chairman Clayton recommended adding the text suggested by Mr. Aycock as well as strike Saturday from the stipulations. Mr. Aycock recommended modifying the first stipulation as follows: No more than four vehicles (vehicles that are owned by clients on the premises for work) and no junk vehicles as defined in the Person County Junk Car Ordinance stored or allowed outside. A motion was made by Commissioner Blalock, seconded by Vice Chairman Puryear, and carried 5-0 to approve the Special Use Permit for Anthony Beam (AMP Motorsports) to operate a car repair shop at 6133 Mt. Harmony Road in Rougemont, Mt. Tirzah Township with the following conditions: • No more than four vehicles (vehicles that are owned by clients on the premises for work) and no junk vehicles as defined in the Person County Junk Car Ordinance stored or allowed outside. • No Sunday operation. • Maintain a vegetated screen north and east of building. • If any other auto repair business seeks to use premises, a new Special Use Permit will be required. • Applicant to obtain a Zoning Permit and Building Permit from the County. • Applicant to obtain a driveway permit from NCDOT (if necessary) and a copy of the approval presented to the Planning Department prior to obtaining a Zoning Permit. • Applicant to meet all conditions of the approved site plan. It was noted that it is in keeping with the Land Use Plan, Section 2.1 and Section 74.4 of the Zoning Ordinance. INFORMAL COMMENTS: There were no comments from the public. APPROVAL OF MINUTES: Commissioner Blalock asked for a correction on page 32 to her comments under Commissioner Report. Commissioner Blalock suggested having community input related to the old Helena School Site. March 12, 2012 11 A motion was made by Commissioner Jeffers, seconded by Vice Chairman Puryear, and carried 5-0 to approve the minutes of February 20, 2012 as corrected. PROCLAMATION – SALUTE TO ALL VIETNAM VETERANS WEEK: Chairman Clayton and the group recognized and applauded Vietnam Veterans in attendance. Standing to be recognized were Mr. Dave Bradsher, Dr. Walter Bartlett, Mr. Richard Vining and Mr. Gene Moore. The Board recognized Rotary Club members in attendance for organizing and sponsoring the trip. Those members were Dr. Walter Bartlett, Mr. Dave Bradsher and Mr. Tim Chandler. It was the consensus of the Board for Chairman Clayton to read and present the Proclamation designating the week of March 25 – April 1, 2012 as “Salute to all Vietnam Veterans’ Week in Person County to Mr. Richard Vining. County Manager, Heidi York introduced Mr. Vining as the recently hired Person County Veterans’ Services Officer. March 12, 2012 12 March 12, 2012 13 PROCLAMATION CELEBRATING 100 YEARS OF GIRL SCOUTING: Chairman Clayton recognized Person County leaders in Girls Scouts: Jayne Bremer, Tracy Hodges and Gail Hicks-Smith. It was the consensus of the Board for Chairman Clayton to read and present A Proclamation Celebrating 100 Years of Girl Scouting to Ms. Hodges. Chairman Clayton announced a Girl Scouts Ribbon Cutting at the Green Space adjacent to the County Office Building at 6:30 p.m. March 12, 2012 14 NATIONAL PUBLIC HEALTH WEEK PROCLAMATION: It was the consensus of the Board for Chairman Clayton to read and present a Proclamation to Janet Clayton, Health Department Director declaring the week of April 2 - 8, 2012 as National Public Health Week in Person County. March 12, 2012 15 RESOLUTION REGARDING GOVERNANCE FOR CONSOLIDATED PUBLIC MENTAL HEALTH ENTITY OPERATING AS A MANAGED CARE ORGANIZATION: OPC Area Director, Judy Truitt introduced OPC Manager of Network Providers, Debra Farrington and OPC Board Member, Amanda Blanks who were present in the audience. Ms. Truitt told the Board that in February 2011 the North Carolina General Assembly passed legislation which required both implementation of a statewide Medicaid waiver for the public mental health system, as well as consolidation of existing area authorities based on total population. Ms. Truitt noted that on April 18, 2011 the Person County Board of Commissioners voted unanimously to move forward in merger negotiations with PBH, the area authority serving Cabarrus, Davidson, Rowan, Stanly and Union Counties. Since that time Alamance, Caswell, Franklin, Granville, Warren, Vance & Halifax have joined with PBH. On April 1, 2012 the Medicaid waiver will be opened in Orange, Person and Chatham counties, creating what will be at that time a service area of fifteen (15) counties, with a total covered population of 1,442,989. OPC will then move forward in a due diligence process that is expected to lead to the dissolution and subsequent consolidation of OPC into the PBH system on June 30, 2012. Ms. Truitt stated in October 2011 PBH hosted a work session with representatives from OPC, Alamance Caswell and Five County to review existing statute regarding governance of public mental health authorities and to consider possible governance options for the new consolidated entity that will be operating as a managed care organization. Under current North Carolina General Statute § 122C-118.1 area mental health authorities are governed by Area Boards established by the Boards of Commissioners in each catchment area. 122C-118.1 indicates that “an area board shall have no fewer than 11 and no more than 25 members. However, the area board for a multicounty area authority consisting of eight or more counties may have up to 30 members… appointments shall take into account sufficient citizen participation, representation of the disability groups, and equitable representation of the participating counties.” Ms. Truitt noted area authorities across the state are concerned that the existing governance model will not adequately support operations in a managed care environment from the perspective of both board size and subject specific expertise on the board. Ms. Truitt further noted on the other hand there are also concerns about the role of the participating counties in the management of behavioral healthcare in the future. A placeholder bill was introduced in the 2011 long session of the North Carolina General Assembly that opened the door for discussions related to possible changes in the governance model, with the hope that either new or revised legislation could be considered in the 2012 short session. March 12, 2012 16 Ms. Truitt stated to respond to all aspects of this issue and to prepare our communities for successful implementation of the Medicaid waiver, PBH and their participating partners have created a proposal related to governance for the consolidated entity. The proposal creates a Community Oversight Board that is appointed by local Commissioners; is responsible for oversight of the local service system; and has input at the governance level. A new Governance Board would be created with representation from each of the local advisory boards; requires appointment of two Commissioners from within the catchment area; has a voting seat for a Consumer & Family Advisory Committee representative; and has representation from subject specific experts in the field. The proposed model could be adopted under NCGS §122C-118.1 which reads: “The boards of county commissioners within the multicounty area shall have the option to appoint the members of the area board in a manner other than as required under this section by adopting a resolution to that effect.” On behalf of PBH and their participating partners, Ms. Truitt requested the Person County Board of Commissioners to adopt the presented resolution titled Joint Resolution of the Boards of County Commissioners of Alamance, Cabarrus, Caswell, Chatham, Davidson, Franklin, Granville, Halifax, Orange, Person, Rowan, Stanly, Union, Vance and Warren Counties noting the OPC Area Board met on February 13, 2012 and all members in attendance agreed to support the model as presented. A motion was made by Vice Chairman Puryear, seconded by Commissioner Blalock and carried 5-0 to adopt the Joint Resolution of the Boards of County Commissioners of Alamance, Cabarrus, Caswell, Chatham, Davidson, Franklin, Granville, Halifax, Orange, Person, Rowan, Stanly, Union, Vance and Warren Counties. March 12, 2012 17 March 12, 2012 18 March 12, 2012 19 March 12, 2012 20 March 12, 2012 21 March 12, 2012 22 March 12, 2012 23 March 12, 2012 24 March 12, 2012 25 March 12, 2012 26 March 12, 2012 27 APPROVAL OF THE NEWLY APPOINTED ELECTIONS DIRECTOR’S SALARY: County Manager, Heidi York introduced the Board of Elections Chair, Jacqueline G. Booker and the newly appointed Elections Director, Sherry Harris. Ms. York told the Board of Commissioners the Person County Board of Elections is tasked with choosing an Elections Director. The Board of Elections forwards their recommendation to the State Board who makes the formal appointment. The director has the day-to-day responsibility for supervising employees, managing the elections operating budget, and administering the elections process. The chief statute governing the role of the director is General Statute 163-35. “In counties with a full-time voter registration, the director is to be paid a salary recommended by the board of elections and approved by the county board of commissioners. The salary is to be commensurate with the salary paid to directors in counties similarly situated and similar in population and number of registered voters.” Ms. York noted salary information for all of the election directors across the state was shared with the Board of Elections. According to the Person County Position Classification and Salary Schedule, the salary grade and range for Elections Director is: Grade 70: hiring rate- $39,061 min.- $41,015 midpoint- $49,803 max.- $60,545 Ms. York stated the Board of Elections recommended for Board consideration a salary of $41,015 with no probationary increase after 12 months since she has been successfully employed with them since November 28, 2005 and has experience and knowledge of the elections process. A motion was made by Commissioner Jeffers, seconded by Commissioner Blalock and carried 5-0 to approve the salary of the newly appointed Elections Director at $41,015 effective March 1, 2012 as recommended by the Board of Elections. DISCUSSION OF PIEDMONT COMMUNITY COLLEGE’S PROPERTY KNOWN AS THE OLD POST OFFICE: Commissioner Kennington stated Piedmont Community College (PCC) requested some time ago to move out of their Educational Opportunity Center located in the old Post Office building into the old Health Department, formerly known as the old Counseling Center owned by the county under a 10-year contract that includes no costs to PCC. Commissioner Kennington advocated for the old Post Office property to be acquired by Person County noting one of the many potential uses could be for a Welcome Center, an Economic Development Center or Recreational office space. Commissioner Kennington stated the historic value noting a WPA mural is present in the building and advocated to preserve the building for future use. March 12, 2012 28 Commissioner Kennington asked the Board for a consensus for the County Manager to work with the PCC President related to options for the county to acquire that property starting negotiations with a similar contract of 10-years with no costs. It was the consensus of the Board for the County Manager to have dialogue with the PCC President related to options for the old Post Office property. RECOMMENDED CAPITAL IMPROVEMENT PLAN FOR FY 2013 – 2017: County Manager, Heidi York and Finance Director, Amy Wehrenberg presented to the Board the recommended 5-year Capital Improvement Plan (CIP) for Person County noting the Board scheduled meeting for adoption is April 16, 2012. The adoption of the CIP will cover the needs and priorities for the 2013-2017 Plan as well as allocate funding for the projects in FY 2012-2013. Ms. York asked the Board to receive the information and prepare for discussion in the meeting on April 16th as to whether these recommendations are representative of the Board’s priorities. Ms. York noted a capital need is defined as a project costing more than $50,000. Ms. York stated department heads, the community college and the local schools staff provide priorities and needs for the next 5-years. The CIP is a collection of all the needs identified and outlines a priority and schedule for implementation. Ms. York asked Ms. Wehrenberg to introduce the CIP document to the Board. Ms. Wehrenberg provided a descriptive overview of the entire document noting Person County is in its fourth year of implementation whereby funds are dedicated and budgeted for the next fiscal year and the other four years are for planning purposes. Commissioner Blalock voiced her concern related to the schools’ window replacements being done prior to 2016-2017. Ms. Wehrenberg suggested a potential window study to evaluate not only the schools’ windows but county and community college windows at the same time. Commissioner Jeffers inquired as to which walking tracks were designated for repaving and repair in FY12-13 for $65,000 and in FY14-15 for $65,000. Ms. York noted she could send the Board additional information on the walking track project and any other projects the Board desired more information. March 12, 2012 29 Ms. Wehrenberg highlighted the county contribution for the Recommended CIP for FY12-13 would be $2,102,482 noting $256,701 that is currently in the CIP Project Fund Balance will offset the total cost of recommend project for next fiscal year is $2,359,183. Almost 50% of the next fiscal year’s projects are roofing related, around 30% is reserved for walking track and parking lot paving and a little over 20% is dedicated to equipment upgrades. The Recreation and Senior Center Construction and various roofing projects ($8.3 million in FY13-14) as well as the PCC Allied Health Building Construction and Schools Maintenance Facility project ($5.6 million in FY16- 17) are projects associated with debt financing. Commissioner Blalock questioned the new roof for Helena Elementary School was for the old or new Helena School. Ms. York noted she would refer to the Roofing Study and send along to the Board. Ms. Wehrenberg stated a number of paving projects have been on the plan for a while and the intent is to consolidate paving projects for all three entities in one year to take advantage of possibly contracting with the same vendor to receive a break in the costs. Ms. York stated she would forward to the Board the costs related to maintaining projects for gravel versus paving. Commissioner Kennington asked PCC’s President, Dr. Walter Bartlett to update the Board on PCC’s plan for the Allied Health Building. Dr. Bartlett stated the Allied Health instructional facility has been on PCC’s Master Plan as well as the Person’s Future Strategic Plan as an addition to PCC current campus. Students studying Allied Health will also be taking general education, support classes and using student services on campus. Dr. Bartlett stated architecture drawings have been completed at a cost of $90,000 confirming the Allied Health facility is still PCC’s top priority. Dr. Bartlett noted the old Helena site may not be designated as a campus due to required administration, library, etc., however would consider having science related curriculum at that site. March 12, 2012 30 March 12, 2012 31 March 12, 2012 32 March 12, 2012 33 March 12, 2012 34 March 12, 2012 35 March 12, 2012 36 March 12, 2012 37 March 12, 2012 38 March 12, 2012 39 March 12, 2012 40 March 12, 2012 41 March 12, 2012 42 March 12, 2012 43 March 12, 2012 44 March 12, 2012 45 March 12, 2012 46 March 12, 2012 47 March 12, 2012 48 March 12, 2012 49 March 12, 2012 50 March 12, 2012 51 March 12, 2012 52 March 12, 2012 53 March 12, 2012 54 March 12, 2012 55 BUDGET AMENDMENT: Finance Director, Amy Wehrenberg presented and explained the following Budget Amendment. Upon a motion by Commissioner Jeffers, and a second by Vice Chairman Puryear and majority vote (5-0), the Board of Commissioners of Person County does hereby amend the Budget of the Fund(s) listed below on this, the 12th day of March 2012, as follows: Dept./Acct No. Department Name Amount Incr / (Decr) EXPENDITURES General Fund Public Safety 70,000 CIP Capital Project Fund (8,399) Courthouse Renovation and Roofing Capital Project Fund (60,000) REVENUES General Fund Intergovernmental Revenues 10,000 Transfer from Other Funds 60,000 CIP Capital Project Fund Interest Earnings 3,100 Other Revenues 5,001 Transfer from Other Funds (16,500) Courthouse Renovation and Roofing Capital Project Fund Transfer from Other Funds (60,000) Explanation: Appropriating interest earnings ($3,100) and insurance claim ($5,001) in CIP Capital Project Fund to help support approved Recreation and Senior Center Feasibility Study and other adjustments in project costs to account for new roofing requirements on roofing projects that were approved in the current CIP plan; closing out an old project in the CIP Capital Project Fund (-$16,500) for the EMS Diesel Fuel Tank replacement that was completed in the prior year; interfund transfer from Contingency funds for Courthouse Renovation project (-$60,000) to the General Fund transfer ($60,000) in support of Emergency Management expenditures; reduction in the Courthouse Renovation and Roofing Capital Project Fund for the contingency funds needed from the CIP Project Fund (-$60,000); increase in General Fund for the transfer from the Courthouse Renovation Contingency funding to cover expenditure needs in Emergency Management ($60,000); and funding received from the 2009 Homeland Security program for the purchase of equipment in the Emergency Management Department ($10,000). March 12, 2012 56 CHAIRMAN’S REPORT: Chairman Clayton asked Board members who planned to attend the tour of the old Helena School site at 4:00 pm. Commissioners Blalock and Jeffers noted they would join Chairman Clayton at the old Helena School site for the tour. Chairman Clayton encouraged all to attend the Girl Scouts Ribbon Cutting at 6:30 pm at the Green Space adjacent to the County Office Building. Chairman Clayton announced County Assembly Day will be held in Raleigh on May 30, 2012 and he would be passing along information in the near future. MANAGER’S REPORT: County Manager, Heidi York announced a tour had been scheduled for 4:00 pm at the old Helena School site noting Dr. Bartlett would be joining the group. Ms. York introduced to the group the newly hired Emergency Services Director, Wes Lail. Ms. York reported an update change for the upcoming joint session meeting with the City of Roxboro that is scheduled for March 27, 2012. The City of Roxboro has re- located the meeting to the FEMA Room, located at the Health & Human Services Building, 355 S. Madison Blvd. noting dinner will be served at 5:30 pm with the meeting to begin at 6:00 pm. Ms. York noted that neither videoing nor streaming the meeting would be possible at the FEMA Room due to an environmental health state meeting that would be held in the same room prior preventing setup. Ms. York further noted an audio as well as minutes would be available. It was the consensus of the Board to proceed with the joint meeting on March 27, 2012 at the FEMA Room as planned by the City of Roxboro. Ms. York requested the Board’s input for any agenda items for the joint meeting with the City of Roxboro. COMMISSIONER REPORT/COMMENTS: Commissioner Kennington commented on the following: • Requested the County Manager to work with the Planning Director and report back to the Board what other counties have in regard to a Screening Policy noting the Agriculture Districts as an example • Regretted he was unable to attend the 4:00 pm tour or the 6:30 pm Ribbon Cutting due to prior commitments • Requested to add to the City/County joint meeting agenda a discussion related to the old Post Office as a possible joint venture March 12, 2012 57 Commissioner Blalock requested review of the roofing project at Helena School questioning the quality of the metal roof that was constructed in 2001. Commissioner Blalock requested the County Manager to distribute the Special Order by Consent related to Progress Energy to the Board members. Commissioner Jeffers requested a link be added to the county website for the downloadable form for the NACo prescription card as well as include this information in any upcoming county-wide mailer and communicate in news releases. Commissioner Jeffers noted 400 Person County residents use this program and have saved $1.5 million. Vice Chairman Puryear invited the group to attend the Roxboro Jaycees sponsored Distinguished Award Program that will beheld on March 23, 3012 at the Perfect Venue at 7:00 pm noting community awards will be given for senior citizen of the year, public servant of the year, young educator of the year, as well as boss of the year. Board members praised the new look of the county web site. RECESS: A motion was made by Vice Chairman Puryear, seconded by Commissioner Jeffers, and carried 5-0 to recess the meeting at 11:22 a.m. until 4:00 pm at the old Helena School property for a tour of the facility. Chairman Clayton reconvened the meeting at 4:00 pm at the old Helena School site for the purpose of a tour. Commissioners Blalock and Jeffers were in attendance. Vice Chairman Puryear and Commissioner Kennington were absent. The County Manager, Clerk to the Board and General Services Director were also present for the tour. General Services Director, Ray Foushee led the group on a tour of the old Helena School site, including the main building, cafeteria, gym and one of the buildings used by the Alternative School for an administrative office. March 12, 2012 58 RECESS: A motion was made by Commissioner Jeffers, seconded by Commissioner Blalock, and carried 3-0 to recess the meeting at 4:48 pm until March 27, 2012 for joint session with the City of Roxboro at the FEMA Room located in the Human Services Bldg at 5:30 pm for dinner and a meeting at 6:00 pm. _____________________________ ______________________________ Brenda B. Reaves Jimmy B. Clayton Clerk to the Board Chairman