June 20
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PERSON COUNTY BOARD OF COMMISSIONERS JUNE 20, 2011 MEMBERS PRESENT OTHERS PRESENT
Jimmy B. Clayton Heidi York, County Manager Kyle W. Puryear C. Ronald Aycock, County Attorney
B. Ray Jeffers Brenda B. Reaves, Clerk to the Board
Samuel R. Kennington Frances P. Blalock
The Board of Commissioners for the County of Person, North Carolina, met in regular session on Monday, June 20, 2011 at 9:00 a.m. in the Commissioners’ meeting room in the
Person County Office Building. Chairman Clayton called the meeting to order, led invocation and asked Commissioner
Kennington to lead the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA: A motion was made by Vice Chairman Puryear, seconded by Commissioner Jeffers and carried 5-0 to approve the agenda.
INFORMAL COMMENTS: The following individual appeared before the Board to make informal comments:
Ms. Dolly Denton of 325 Leasburg Road, Roxboro stated her support of demolishing the Bradsher house (county-owned property at 316 S. Morgan Street) for a grassy, flowery lot but
voiced opposition to using the space for a parking lot.
APPROVAL OF MINUTES: A motion was made by Commissioner Jeffers, seconded by Vice Chairman Puryear, and carried 5-0 to approve the minutes of June 6, 2011, June 7, 2011, and June 9, 2011.
ADMINISTRATIVE REPORTS:
A motion was made by Commissioner Blalock, seconded by Commissioner Jeffers, and carried 5-0 to approve the Administrative Reports for the Airport, Detention Center, Inspection,
Library and Tax Administration & Collections.
CENTURYLINK UPDATE ON THE IMPLEMENTATION OF COUNTY-WIDE HIGH
SPEED INTERNET ACCESS: Vice Chairman Puryear stated CenturyLink was asked to come before the Board to
provide an update on the implementation of county-wide high speed internet service as well as share their mapping of Person County so the Board would know the areas within the county without DSL capability.
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CenturyLink officials present were Mr. Larry Liles, Senior Manager Area Operations,
and Mr. Bill Reynolds, Local Area Plant Supervisor.
Mr. Liles illustrated CenturyLink’s progress for the Board using a proprietary map of
Person County with the mass majority of the county DSL accessible. Mr. Liles pointed out one
area (Bushy Fork) that is pending DSL capability which is scheduled to be on-line within the next 45-days. Mr. Liles noted three areas within Person County are non-covered for DSL services at
this time, further noting the additional expensive costs in getting the network laid out to these areas. Mr. Liles stated Mr. Reynolds is reviewing possibilities of getting fiber capability to Julian Oakley Road which is part of the 3 areas without service. Vice Chairman Puryear stated
the county’s goal is to have 100% accessibility to high speed services and asked if Century Link would be willing to meet with county representatives and Randy King to gather data to work toward getting DSL capabilities to the non-covered areas. Mr. Liles stated he would be in
agreement to such a meeting. Mr. Liles stated he would report back the number of CenturyLink customers in Person County accessing DSL services at the meeting.
Chairman Clayton thanked Mr. Liles and Vice Chairman Puryear for working on this project.
DEMOLITION OF COUNTY-OWNED PROPERTY LOCATED AT 316 S. MORGAN STREET, WEST OF THE COUNTY OFFICE BUILDING:
County Manager, Heidi York stated the Board has discussed demolishing the vacant residence located on the west-side of the County Office Building for potential use as an open
space/park area. Ms. York confirmed there is no current proposed use for the house. Ms. York estimated the costs for demolition are approximately $4,800. Ms. York requested the Board to give the Manager direction on how to proceed.
Commissioner Blalock requested the project be considered for de-construction for possible reuse of the materials.
Recreation, Arts and Parks Director, John Hill stated the parks division is currently working on formulating a plan for use of an open area for a garden/park area.
Commissioner Jeffers suggested a fitness park be considered.
A motion was made by Commissioner Kennington, seconded by Commissioner Blalock, and carried 5-0 to move forward with the de-construction of the county owned house and
proceed with making plans for a future garden/fitness space. Commissioner Kennington stated
his intent of his motion is based on the $4,800 estimate or less in associated costs.
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LETTER OF SUPPORT FOR THE INCLUSION OF PERSON COUNTY IN THE EXPANSION OF FOREIGN TRADE ZONE #93:
Assistant County Manager, Gene Hodges told the Board that a letter was recently delivered from Kirby Bowers, Executive Director of Triangle J Council of Governments (JCOG)
announcing the intent to apply for expansion of Foreign Trade Zone #93 (FTZ #93) and inviting
area counties to be included in the expansion. Mr. Hodges noted Triangle J is the grantee for FTZ #93 and as such administers the FTZ program in the Triangle area, further noting the expansion
of the FTZ has been received favorably by the Research Triangle Regional Partnership (RTRP) with the recommendation that the FTZ encompass the RTRP member counties. Mr. Hodges
explained the main advantage of being included in an FTZ pertains to the special customs
procedures afforded US companies that engage in international trade noting domestic and foreign
merchandise may be admitted to an FTZ without formal Customs entry. Goods in the Zone may
be sorted, manipulated, used in manufacturing, inspected, combined with other domestic or
foreign materials, displayed for sale, and re-exported without payment of duty according to Mr.
Hodges. Mr. Hodges stated the Triangle J COG is requesting a letter of support from Person
County for inclusion in this program along with an application fee of $1,000 (non-Triangle J
COG member). Mr. Hodges told the Board a source for this fee has been identified in the
FY2010-2011 budget. Mr. Hodges stated an informational seminar will be held on July 15th from
9:00 am to 12 noon at Wake Technical Community College in Cary for elected and county
officials. Mr. Hodges, Chairman Clayton, Economic Development Director, Barbara Currier as
well as Economic Development Commission Chairman, Jim Stovall stated plans to attend the July
15, 2011 seminar.
Chairman Clayton stated Person County becoming a part of the FTZ would aid in the
recruitment of foreign businesses.
A motion was made by Chairman Clayton, seconded by Vice Chairman Puryear, and carried 5-0 for Person County to participate by approving the letter of support and application fee for the inclusion into the expansion of the Foreign Trade Zone #93.
CONTRACT WITH PERSON COUNTY BUSINESS AND INDUSTRIAL CENTER, INC.
(PCBIC) TO PROVIDE ECONOMIC DEVELOPMENT SERVICES: County Manager, Heidi York reminded the Board that in February 2011, Person County
entered into an agreement with PCBIC to provide economic development services for a period of
five months, ending June 30, 2011. Ms. York stated a requirement of this contract was to hire an Economic Development Director that works directly for the PCBIC nonprofit along with several
other deliverables included in the Scope of Services. Ms. York requested the Board to take this opportunity to review the current contract and consider changes the Board would like to see in a full twelve month contract proposed for the period of July 1, 2011 through June 30, 2012. Ms.
York stated the Board agreed to consider funding a full year contract for an amount not to exceed
$60,000 as budgeted in the FY2011-2012 budget noting of the $60,000 amount, $40,000 will be for the salary of the contracted employee and $20,000 will be used for miscellaneous expenses of
the employee and expenses related to maintenance of the PCBIC properties. Ms. York requested the Board to evaluate the current 5-month contract and provide staff
with direction on developing the new 12-month contract. Ms. York presented the Board with a
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draft 12-month contract for fiscal year 2011-12 for consideration that is exactly as the current 5-
month contract with the appropriate date changes.
Commissioner Kennington suggested for consideration a 3-month contract at which time to call a meeting to discuss the economic development plan with the Economic Development
Commission (EDC).
Commissioner Jeffers stated the current 5-months coupled with the additional 3-months
as proposed by Commissioner Kennington is not long enough to warrant an evaluation. Commissioner Jeffers suggested a 6-month contract with an evaluation at the end of that time.
Vice Chairman Puryear noted no complaints from the EDC and advocated for the contract to be extended one-year.
Commissioner Blalock stated the need for the evaluation process. A motion was made by Commissioner Kennington, seconded by Commissioner Blalock,
to approve the contract (same as current contract) for a 6-month period at which same time convene a meeting of the Board and EDC to discuss present economic development setup to
bring a recommendation for the future. Ms. York clarified the proposed 6-month contract would
terminate December 31, 2011.
A substitute motion was made by Vice Chairman Puryear, seconded by Commissioner
Kennington, to approve the contract for a 12-month period. The substitute motion died 1-4. Vice Chairman Puryear cast the lone vote in favor of the substitute motion. The original motion
passed 5-0.
VEHICLE REPLACEMENT POLICY AND PROGRAM: County Manager, Heidi York stated during the FY11-12 budget work sessions, the Board directed the County Manager to propose a vehicle replacement plan as well as to identify
potential funding sources to support such a program. Ms. York noted after consideration of County Departmental needs and funding sources, a proposed Vehicle Replacement Policy has been drafted for the Board’s consideration. Ms. York noted the proposed policy establishes a
replacement program that is based on vehicle mileage, frequency and necessity of use, as well as age of the vehicle noting the fleet inventory will be evaluated on an annual basis during the
budgeting process with replacement decisions based on criteria defined in the Policy. Ms. York
stated it shall be the practice of the County to purchase vehicles through State contract pricing and to pursue fuel efficient vehicles. Ms. York noted the Policy gives the Manager discretion
based on fund availability. Ms. York recommended to the Board to fund in FY11-12, the amount
of $150,000 to come from current year revenues that will be carried forward for this program, allowing for the replacement of six additional vehicles. Ms. York reviewed the County Vehicle
Inventory with the Board noting the additional six vehicles recommended for replacement (1 IT, 1 Parks & Rec, 2 DSS and 2 Sheriff) over the six Sheriff Department vehicles already budgeted. Ms. York estimated current year repair bills at approximately $130,000. Ms. York told the Board
a maintenance program to solicit bids is in process. Ms. York addressed the ability for staff to drive county vehicles home is reviewed on a case-by-case basis considering the nature of the responding service.
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A motion was made by Commissioner Blalock, seconded by Commissioner Jeffers, and
carried 5-0 to approve the Vehicle Replacement Policy as presented.
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FISCAL YEAR 2011-2012 ANNUAL BUDGET ORDINANCE: County Manager, Heidi York and Finance Director, Amy Wehrenberg presented for Board adoption the FY 11-12 Budget Ordinance. General Statute 159-13(a) directs that the
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annual budget must be adopted by July 1 at any regular or special meeting at which a quorum is
present, by a majority of those present and voting. Ms. York noted the Budget Ordinance for FY
11-12 is before the Board for adoption having fulfilled the legal requirements including holding a public hearing.
Ms. York addressed fee structure approval noting the county fee schedule has been included with the Budget Ordinance so that the fee schedule can be reviewed annually during the
budgeting process. Commissioner Jeffers cited the budget having good and bad parts noting he was
disappointed the budget did not include the employee merit pay program but happy the positions recommended to be decreased were restored. Commissioner Jeffers stated his support of the Budget Ordinance presented.
Chairman Clayton stated the largest portion of the property tax revenue funds education noting education has not been cut in local funds like county departments. Chairman Clayton
noted his appreciation that the Board agreed to revisit the Merit Pay program later this year. Chairman Clayton stated his support of the Budget Ordinance.
Commissioner Blalock stated support of the Budget Ordinance noting all the positions were kept at the same level with the average county department cut at 4.28% commending staff
for doing more with less.
Vice Chairman Puryear stated support of the Budget Ordinance.
Commissioner Kennington congratulated the County Manager and Treasurer to reach a budget that will benefit 40,000 people.
A motion was made by Commissioner Kennington, seconded by Vice Chairman Puryear, and carried 5-0 to adopt the Fiscal Year 2011-2012 Budget Ordinance.
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BUDGET AMENDMENT: Finance Director, Amy Wehrenberg presented and explained the following Budget
Amendment.
Upon a motion by Commissioner Jeffers, and a second by Commissioner Blalock and majority vote 5-0, the Board of Commissioners of Person County does hereby amend the Budget of the General Fund(s) on this, the 20th day of June 2011, as follows:
Dept./Acct No. Department Name Amount Incr / (Decr)
EXPENDITURES General Fund General Government 150,000 Public Safety 28,939
Education 1,862
Economic and Physical Development 175 Human Services (37,234)
REVENUES General Fund
Intergovernmental Revenues 48,575 Charges for Services 64,218 Other Revenues 30,949
Explanation: Appropriating additional revenues received for the Terrell School Fund ($1,862); using vehicle
insurance reimbursement and EMS-Current Fees to fund a replacement vehicle in EMS
($27,827); posting an overall reduction for adjustments in DSS programs (-$39,435); budgeting startup funds for the Vehicle Replacement Program ($150,000); appropriating Concealed Weapons expenditures in the Sheriff's Department ($876); donations received in
Sheriff's Department ($56), Animal Control ($180) and Cooperative Extension ($175); and appropriating Home and Community Care Block Grant funds for the Group Homes ($2,201).
CHAIRMAN’S REPORT: Chairman Clayton noted the draft storm water program plan is due to the State of NC by
the end of July. Chairman Clayton stated a meeting is planned for June 29, 2011 to further discuss and he will report back to the Board.
Chairman Clayton stated environmental legislation passed related to the uranium mining study commission.
MANAGER’S REPORT:
County Manager, Heidi York stated the Person County Inspection Department was recognized by the City of Roxboro. Ms. York publicly thanked the Inspection staff for their efforts taking on the minimal housing code enforcement for the City of Roxboro which includes
Sam Hobgood, Director, Dale Tillman, Spencer Farrish, Robert Key, Debbie Pergerson and Lyn Wilkins.
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COMMISSIONER REPORT/COMMENTS:
Commissioner Kennington asked if the Chairman and Vice Chairman had scheduled the meeting with the Board of Education Chair and Vice Chair. Chairman Clayton stated he has had
communications with all participants, noting one was out of town but anticipated the meeting to
be scheduled soon.
Commissioner Kennington stated support of Representative Wilkins recent statement reiterating the Board’s intent of the additional revenue obtained by the 1% additional occupancy tax levy is to assist funding the Museum.
Commissioner Blalock commended Person County Group Homes Director, David
Forsythe for receiving the inaugural Associate Member of the Year award from the National Association of State Agencies for Surplus Property for the most unique and consistent use of federal surplus property by one of more than 1,800 NASASP associate members.
Commissioner Jeffers thanked Representative Wilkins and Senator Kinnaird for lobbying
on behalf of Person County. Commissioner Jeffers noted he had recently spoke with the Friends of the Senior Center as well as planned to meet with an AARP group at the Senior Center on June
21, 2011 at 2:00 p.m. Commissioner Jeffers announced he has been appointed to the NC
Association of County Commissioners Agriculture Development and Farmland Preservation Trust Fund Advisory Committee.
Vice Chairman Puryear had no report or comments.
RECESS:
A motion was made by Commissioner Blalock, seconded by Commissioner Kennington, and carried 5-0 to recess the meeting at 10:03 p.m. until 7:00 p.m. this date.
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Chairman Clayton called the recessed meeting to order at 7:00 p.m.
BOARDS AND COMMITTEES APPOINTMENTS:
A motion was made by Commissioner Jeffers, seconded by Vice Chairman Puryear, and
carried 5-0 to enter Closed Session at 7:00 p.m. for the purpose of considering appointment of individuals through an informal interview process with applicants of competitive committee, boards, and commissions per General Statutes 143-318.11(a)(6).
A motion was made by Commissioner Jeffers, seconded by Commissioner Kennington,
and carried 5-0 to return to open session at 8:55 p.m.
The Board proceeded to make nominations for appointments to county boards and committees as listed below:
- ABC Board
3-Year Term: 1 position available
1) Larry H. Bowes requested reappointment 2) James E. Poindexter, Jr. requested appointment
3) Lois McIver Winstead requested appointment
A motion was made by Vice Chairman Puryear, seconded by Commissioner Blalock,
and carried 5-0 to reappoint Larry H. Bowes to the ABC Board for a 3-year term.
- Airport Commission
3-Year Term: 1 position available 1) Robert H. Allen requested appointment
2) Anthony Wilkins requested appointment 3) Dr. Anderson White requested reappointment 4) Lois McIver Winstead requested appointment
A motion was made by Commissioner Kennington, seconded by Commissioner Jeffers,
and carried 5-0 to reappoint Dr. Anderson White to the Airport Commission with a new term
expiring December 31, 2014.
- Board of Adjustment 3-Year Term: 2 positions available
1) Ronald Perkins requested reappointment 2) Lois McIver Winstead requested reappointment
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A motion was made by Commissioner Blalock, seconded by Commissioner Jeffers, and
carried 5-0 to reappoint Ronald Perkins and Lois McIver Winstead to the Board of Adjustment
for a 3-year term.
- Board of Health 3-Year Term: 1 position for a representative of the following:
• pharmacist 1) Allison Porterfield requested reappointment
• engineer
1) Steven Bailey requested reappointment
• general public
1) Leon Martin requested reappointment A motion was made by Vice Chairman Puryear, seconded by Commissioner Blalock,
and carried 5-0 to reappoint Allison Porterfield (pharmacist), Steven Bailey (engineer) and Leon Martin (general public) to the Board of Health for a 3-year term.
- Economic Development Commission
3-Year Term: 2 positions available
1) Gordon Philip Allen, Jr. requested reappointment 2) Randy King requested appointment
A motion was made Vice Chairman Puryear, seconded by Commissioner Blalock, and carried 5-0 to reappoint Gordon Philip Allen, Jr. and appoint Randy King to the Economic
Development Commission each for a 3-year term.
- Home Health and Hospice Advisory Committee
3-Year Term: 1 position designated to represent:
• Physician – no applications received.
• Health Dept.
1) LeighAnn Creson requested reappointment
A motion was made by Commissioner Blalock, seconded by Commissioner Jeffers, and
carried 5-0 to reappoint LeighAnn Creson to the Home Health and Hospice Advisory Committee
for a 3-year term.
- Industrial Facilities and Pollution Control Financing Authority 6-Year Term: 1 position available – No applications received.
A motion was made by Vice Chairman Puryear, seconded by Commissioner Blalock, and carried 5-0 to appoint Robert H. Allen to the Industrial Facilities and Pollution Control
Financing Authority for a 6-year term.
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- Jury Commission
2-Year Term; 1 position available
1) Tammy O’Briant requested reappointment
A motion was made by Commissioner Blalock, seconded by Vice Chairman Puryear,
and carried 5-0 to reappoint Tammy O’Briant to the Jury Commission for a 2-year term.
- Juvenile Crime Prevention Council 1-Year Initial Term; 2-Year Reappointment
1 position each designated to represent:
• Person County Schools – no applications received.
• Police 1) Kristy Melvin requested reappointment
• District Attorney 1) Alisa Mitchell Black requested appointment
• DSS 1) Melanie Puryear requested reappointment
• United Way or a non-profit
1) Jayne Bremer requested reappointment
• a person under the age of 21
1) Allison D. Daye requested reappointment
A motion was made by Commissioner Kennington, seconded by Commissioner Blalock,
and carried 5-0 to reappoint Kristy Melvin (Police representative), Melanie Puryear (DSS representative), Jayne Bremer (United Way representative) and Allison Daye (person under the
age of 21) and appoint Alisa Mitchell Black (District Attorney representative) to the Juvenile
Crime Prevention Council each for a 2-year term.
- Mayo Lake Advisory Committee 2-Year Term; 2 positions available
1) Grant M. Christy requested reappointment 2) Robert Brauer requested appointment 3) Alan D. Jones requested appointment
4) Gerry O’Neil requested appointment 5) Larry Yarborough requested appointment
A motion was made by Vice Chairman Puryear, seconded by Commissioner Jeffers, and carried 5-0 to expand the Mayo Lake Advisory Committee to a total of five members as well as
reappoint Grant M. Christy and appoint Alan D. Jones, Gerry O’Neil, Larry Yarborough and Jay
Poindexter to the Mayo Lake Advisory Committee for a 2-year term.
- Orange Person Chatham Area Mental Health Board 3-Year Term: 2 positions available – no applications received.
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- Person-Caswell Lake Authority
3-Year Term: 1 position available
1) William Bullock requested reappointment 2) Edward Whitten Wyant requested appointment
3) James E. Poindexter, Jr. requested appointment
4) Lois McIver Winstead requested appointment
A motion was made by Commissioner Kennington, seconded by Vice Chairman Puryear, and carried to reappoint William Bullock to the Person-Caswell Lake Authority for a 3-year term.
- Piedmont Community College Board of Trustees
4-Year Term; 1 position available 1) Cleve Wagstaff requested reappointment 2) Michael Riley requested appointment
3) Robert H. Allen requested appointment 4) Lois McIver Winstead requested appointment
A motion was made by Vice Chairman Puryear, seconded by Commissioner Kennington, and carried 5-0 to reappoint Cleve Wagstaff to the Piedmont Community College
Board of Trustees for a 4-year term.
- Planning Board
3-Year Term: 1 position available 1) Kenneth Malcolm Montgomery requested reappointment
2) Michael Brandon requested appointment A motion was made by Vice Chairman Puryear, seconded by Commissioner Blalock,
and carried 5-0 to reappoint Kenneth Malcolm Montgomery to the Planning Board for a 3-year term. - Recreation Advisory Board 3-Year Term: 2 positions available 1) Johnny Myrl Lunsford requested appointment
2) Froncello Bumpass requested reappointment 3) Connie Mundy requested reappointment
A motion was made by Commissioner Jeffers, seconded by Chairman Clayton, and carried 5-0 to reappoint Froncello Bumpass and appoint Johnny Myrl Lunsford to the Recreation
Advisory Board for a 3-year term.
- Region K Aging Advisory
3-Year Term: 1 position available 1-Year Term: 1 position available
No applications received.
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A motion was made by Commissioner Jeffers, seconded by Commissioner Blalock, and
carried 5-0 to appoint Lois McIver Winstead to the Region K Aging Advisory for a term to end
December 31, 2014. - Work Force Development Board 1-Year Initial Term; 2-Year Reappointment: 3 positions representing private industry
1) Tonya Ragans Wilson requested reappointment A motion was made by Commissioner Kennington, seconded by Commissioner Jeffers,
and carried 5-0 to reappoint Tonya Ragans Wilson to the Work Force Development Board for a 2-year term representing private industry as well as appoint Edward Whitten Wyant (if he agrees) to the Work Force Development Board for a 1-year initial term representing private
industry.
ADJOURNMENT: A motion was made by Commissioner Jeffers, seconded by Vice Chairman Puryear, and carried 5-0 to adjourn the meeting at 9:02 p.m.
_____________________________ ______________________________
Brenda B. Reaves Jimmy B. Clayton Clerk to the Board Chairman