June 9
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PERSON COUNTY BOARD OF COMMISSIONERS JUNE 9, 2011 MEMBERS PRESENT OTHERS PRESENT
Jimmy B. Clayton Heidi York, County Manager Kyle W. Puryear
B. Ray Jeffers Brenda B. Reaves, Clerk to the Board
Samuel R. Kennington Frances P. Blalock
The Board of Commissioners for the County of Person, North Carolina, met in recessed session on Tuesday, June 9, 2011 at 7:00 p.m. in the Commissioners’ meeting room in the Person
County Office Building. Chairman Clayton called the meeting to order.
County Manager, Heidi York reviewed the handouts that were at the Commissioners
seats which included a spreadsheet titled FY11-12 Recommended to Adopted Changes
highlighting with revised expenditures and revenues based on recent Board actions, items for discussion as well as special revenue funds. The remaining handouts highlighted options for the Fire Marshal position along with current job descriptions for the Fire
Marshal/Telecommunications Director and the Fire Inspector positions.
A motion was made by Commissioner Blalock, seconded by Commissioner Jeffers and to restore the Recreation Maintenance position.
A motion was made by Vice Chairman Puryear, seconded by Commissioner Kennington
and carried 5-0 to table action to restore the Recreation Maintenance position to allow discussion of all positions.
The group discussed the four positions recommended by the County Manager to reduce by 40% which included a Social Worker II/Work First position at the Department of Social
Services, Recreation Maintenance position within the Recreation, Arts and Parks Department,
Code Enforcement Officer III in the Inspection Department and a Processing Assistance IV position at Environmental Health. Ms. York confirmed the budged eliminated seven vacant positions as well. Ms. York stated the recommendation to bring the four positions from 100% to
a 60% position was based on analysis of workload.
Assistant County Manager, Gene Hodges told the Board the additional tax base related to
the CertainTeed and Eaton projects would project $1.3 million cash in hand for county revenue.
Commissioner Kennington asked the County Manager to explain expenditures in the
Governing Body budget under line items Contracted Services, Dues, and Payments to Other Governments. Ms. York gave the group the itemized allocations.
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A substitute motion was made by Commissioner Jeffers, seconded by Commissioner
Blalock to restore to the budget, the Recreation Maintenance position to 100% $14,743, Environmental Health position to 100% $13,609, Social Worker III/Work First position to 100%
$16,904, Code Enforcement Officer III to 100% $24,232, allocate $16,245 to Roxboro
Development Group, increase the Fire Inspector position to 1 FTE and eliminate the Fire Marshal position ($9,702 savings) to be appropriated by increasing the EMS fees from $54,568 by
$45,432 and Fund Balance for the balance of $30,599. The substitute motion was amended by Commissioner Jeffers, seconded by
Commissioner Blalock and carried 5-0 to restore to the budget, the Recreation Maintenance position to 100% $14,743, Environmental Health position to 100% $13,609, Social Worker III/Work First position to 100% $16,904, Code Enforcement Officer III to 100% $24,232,
allocate $16,245 to Roxboro Development Group, increase the Fire Inspector position to 1 FTE and eliminate the Fire Marshal position ($9,702 savings) to be appropriated by increasing the EMS fees from $54,568 by $45,432 with the balance of $30,599 to be appropriated by the County
Manager and Finance Director within the budget. Finance Director, Amy Wehrenberg stated confidence to find within the budget a revenue from fees or increased tax revenue to fund the
$30,599.
The following table titled FY11-12 Recommended to Adopted Changes reflects Board
action by approval of the substitute motion above.
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Commissioner Kennington stated his desire to demolish the county-owned house next
door to the County Office Building. Ms. Wehrenberg told the Board that funds within the current
fiscal year had been identified to demolish the house if it was the consensus of the Board. The Board agreed to place this item on the June 20, 2011 Board meeting agenda to allow the citizens
the opportunity to provide input. It was the consensus of the Board to save the existing trees on
the property.
A motion was made by Chairman Clayton, seconded by Commissioner Blalock and to evaluate in early Fall at the same time of the end of fiscal year audit the Merit Pay plan.
An amended motion was made by Chairman Clayton, seconded by Commissioner Blalock and carried 5-0 to implement a comprehensive compensation study to evaluate the total employee pay package including Merit Pay, COLA, and the longevity plan.
A motion was made by Chairman Clayton, seconded by Commissioner Jeffers and carried 5-0 to request Person County Schools to appropriate $250,000 from their $1.7 million
lottery fund toward county school debt to help with the sustained loss in revenues received from the ADM/sales tax.
Commissioner Kennington requested Chairman Clayton and Vice Chairman Puryear to present the Board’s request in person to encourage open dialogue.
Commissioner Kennington also requested Chairman Clayton and Vice Chairman Puryear at their meeting with the Chair and Vice Chair of the Board of Education to discuss the future use
of Helena High School with the possible action to return such to the county or transfer to Piedmont Community College to use as well as discuss the formula converting the per pupil allocation designated for traditional and charter school students in Person County.
Chairman Clayton told the Board of a handout in their mailboxes containing information on Triangle J Council of Government, a grantee of Foreign Trade Zone #93. Ms. York stated this
information would be added to the Board’s June 20, 2011 meeting agenda. A motion was made by Commissioner Kennington, seconded by Commissioner Blalock
and carried 5-0 to direct the County Manager and the Finance Officer to prepare a Budget Ordinance for Board review at its June 20, 2011 meeting.
ADJOURN: A motion was made by Commissioner Jeffers, seconded by Commissioner Blalock, and carried 5-0 to adjourn the meeting at 8:27 p.m.
_____________________________ ______________________________ Brenda B. Reaves Jimmy B. Clayton
Clerk to the Board Chairman