March 14
March 14, 2011 1
PERSON COUNTY BOARD OF COMMISSIONERS MARCH 14, 2011 MEMBERS PRESENT OTHERS PRESENT
Jimmy B. Clayton Heidi York, County Manager
Kyle W. Puryear B. Ray Jeffers - ABSENT Brenda B. Reaves, Clerk to the Board
Samuel R. Kennington
Frances P. Blalock
The Board of Commissioners for the County of Person, North Carolina, met in special joint session with the Person County Board of Education on Monday, March 14, 2011, at 6:00 p.m. in the Person County Office Building Auditorium.
In attendance representing Person County was Chairman Clayton, Vice Chairman
Puryear (arrived at 6:07 p.m.) and Commissioners Kennington and Blalock. Commissioner Jeffers was absent. County Manager, Heidi York, Assistant County Manager, Gene Hodges, Finance Director, Amy Wehrenberg and Clerk to the Board,
Brenda Reaves were also present.
In attendance representing the Board of Education was School Board Chairman, Gordon Powell, Vice-Chairman Jimmy Wilkins, and members, Margaret Bradsher,
Ronnie King, Pecolia Beatty. Superintendent, Dr. Larry Cartner, Executive Assistant,
Teresa Shotwell, Finance Officer, Julie Masten, Executive Director for Human Resources
& Operations, Dan Holloman, and Executive Director for Program Services PK-14,
Marionette Jeffers were also present.
Chairman Clayton called the meeting to order, welcomed the group and
commented on the budget process in its early stages with the impacts from the State of
NC unknown at this time.
OPEN DIALOGUE BETWEEN THE BOARDS:
Vice Chairman Puryear suggested the group proceed to Person County Schools’
budget request with a time for open dialogue between the boards to follow the presentation.
OVERVIEW OF THE PERSON COUNTY SCHOOLS’ BUDGET REQUEST: Dr. Larry Cartner, Superintendent for Person County Schools presented the
following presentation to the Board of Commissioners:
March 14, 2011 2
March 14, 2011 3
March 14, 2011 4
March 14, 2011 5
March 14, 2011 6
Dr. Cartner stated one bus costs approximately $86,091 and estimated
replacement of 4-6 buses at a minimum to a maximum of 9-12 buses. Dr. Cartner noted
6 buses are scheduled to be replaced during fiscal year 2012-13 while none were
purchased this current fiscal year.
March 14, 2011 7
March 14, 2011 8
March 14, 2011 9
March 14, 2011 10
March 14, 2011 11
March 14, 2011 12
March 14, 2011 13
March 14, 2011 14
March 14, 2011 15
March 14, 2011 16
March 14, 2011 17
March 14, 2011 18
March 14, 2011 19
March 14, 2011 20
March 14, 2011 21
Ms. Masten, Mr. Holloman and Ms. Jeffers presented the following draft budgets:
March 14, 2011 22
March 14, 2011 23
March 14, 2011 24
March 14, 2011 25
March 14, 2011 26
March 14, 2011 27
March 14, 2011 28
March 14, 2011 29
March 14, 2011 30
March 14, 2011 31
March 14, 2011 32
March 14, 2011 33
March 14, 2011 34
March 14, 2011 35
March 14, 2011 36
March 14, 2011 37
March 14, 2011 38
March 14, 2011 39
March 14, 2011 40
Board of Education member, Ronnie King inquired to the county’s allocation to
the schools at $12 million versus the $9.1 million. County Manager, Heidi York
confirmed the $12 million allocation includes all funding streams noting debt, capital
projects are added to the $9.1 million local current expense.
Mr. King questioned the Medicaid savings for the county. Finance Director, Amy
Wehrenberg stated Person County has not benefited greatly to the Medicaid savings due
to the increased demand for services noting the difference in the Department of Social
Services budget from 2008/2009 to 2009/2010 was approximately $100,000.
Chairman Clayton thanked the Board of Education members and Person County
Schools’ staff for their detailed presentation and acknowledged the tough situation the
Board of Education and its staff as well as Person County are all currently experiencing
reiterating the fact the county can not make budget decisions until the State of NC adopts its budget.
Board of Education member, Pecolia Beatty asked if Person County Government
was anticipating personnel cuts. Vice Chairman Puryear stated affirmatively.
Commissioner Blalock noted her encouragement with the efforts reducing the
drop out rate in Person County.
ITEMS OF AGREEMENT: County Manager, Heidi York asked the group if there were any items for follow up. Hearing none, Dr. Cartner stated his appreciation to the Board of County
Commissioners for the opportunity to present the school’s budget request. Dr. Cartner
extended an invitation to the Board of Commissioners an opportunity to review the
school’s budget request in further depth on a one-on-one basis with Board of Education
members and its staff.
Commissioner Puryear stated his support of two representatives from each board
meeting on a regular basis for open dialogue. Mr. King stated his support for the
Chairman and Vice Chairman to meet on a regular basis. Ms. York told the group that
she and Dr. Cartner already meet informally on a monthly basis. The County Manager and the Superintendent would communicate to set up informal meetings with two
representatives from their respective boards to meet informally.
ADJOURNMENT:
A motion was made by Vice Chairman Puryear, seconded by Commissioner Blalock, and carried 4-0 to adjourn the meeting at 7:25 p.m.
_____________________________ ______________________________
Brenda B. Reaves Jimmy B. Clayton Clerk to the Board Chairman