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PERSON COUNTY BOARD OF COMMISSIONERS MARCH 21, 2011 MEMBERS PRESENT OTHERS PRESENT
Jimmy B. Clayton Heidi York, County Manager
Kyle W. Puryear C. Ronald Aycock, County Attorney B. Ray Jeffers Brenda B. Reaves, Clerk to the Board
Samuel R. Kennington
Frances P. Blalock
The Board of Commissioners for the County of Person, North Carolina, met in regular session on Monday, March 21, 2011 at 9:00 a.m. in the Commissioners’ meeting room in the Person County Office Building.
Chairman Clayton called the meeting to order, led invocation and asked
Commissioner Kennington to lead the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Vice Chairman Puryear, seconded by Commissioner
Jeffers and carried 5-0 to approve the agenda.
PUBLIC HEARING:
REQUEST BY CAROLINA SOLAR ENERGY, LLC FOR A SPECIAL USE PERMIT FOR A SOLAR ENERGY GENERATOR ON US 501 IN THE PERSON COUNTY INDUSTRIAL PARK:
The public hearing set to hear a request by Carolina Solar Energy, LLC for a
Special Use Permit for a Solar Energy Generator on US 501 in the Person County Industrial Park required a quasi-judicial zoning decision whereby witnesses are to be
sworn in and subject to cross examination, no ex parte communication and requires
findings of fact. Chairman Clayton administered the Oath of Sworn Testimony to the
following individuals who would offer testimony during the public hearing:
Ms. Paula Murphy
Mr. Jim Stovall
Mr. Gerry Dudzik
A motion was made by Vice Chairman Puryear, seconded by Commissioner Blalock and carried 5-0 to open the duly advertised public hearing for the request by
Carolina Solar Energy, LLC for a Special Use Permit for a Solar Energy Generator on US
501 in the Person County Industrial Park.
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Planning Director, Paula Murphy stated Person County received a Special Use
Permit request from Carolina Solar Energy, LLC for a solar energy generator on US 501
in the Person County Industrial Park. Carolina Solar Energy, LLC will lease seven acres
of a 50+ acre parcel. Ms. Murphy noted electrical generating facilities are allowed with a Special Use Permit in the Industrial District.
Ms. Murphy noted a Special Use Permit was approved in March 2009 for the
lease of four acres with 54 large panels 65’ x 15” on the same parcel but to the south.
Ms. Murphy further noted this request will now expand the solar energy site to approximately eleven acres. Ms. Murphy referred to the site plan included in the Board
packet which shows the proposed solar panels (102 arrays with 44 panels) noting access
to the site by an existing gravel drive (shown 14 feet in width) off Crown Craft Blvd.
The panel dimensions are 73’ x 12.5’ and due to the construction of the solar panels,
water is able to flow through, therefore, the panels are not considered in impervious calculations for the site.
Ms. Murphy described the property in question as 11 total acres to be leased with
no one hundred flood areas and located in the Flat River Balance of Watershed, WSIII,
within the Person County Industrial Park. The surrounding area consists of GKN, Vector Tobacco, Cambridge Hills Assisted Living Facility, single family residential uses and
open space. Ms. Murphy stated the site will not require a well or septic system and will
be unmanned and only visited periodically for routine maintenance.
Ms. Murphy stated the Ordinance provisions:
Article VII, Section 74;
74-1 Special Use Permits may be issued by the County Commissioners for the uses
mentioned under the Special Uses as pertains to each district.
A. An application for a Special Use Permit must be submitted to the Planning and Zoning Department at least four weeks prior to the regular scheduled Planning
Board meeting at which it is to be reviewed. Twenty-four copies of the site
plan, prepared by a North Carolina registered land surveyor, engineer or
architect, shall accompany the application. The plan, drawn to scale, shall depict
the following; 1) The boundary of the lot(s) to be developed labeled with bearings and distances,
total gross land area, location of easements, utilities, adjacent road names and
numbers;
2) Name of the project, property owner and applicant, vicinity map, north arrow,
scale, date of plan preparation and subsequent revisions dates; 3) Topography of site, at contour interval no greater than ten feet, location of
perennial and intermittent waters, 100 year flood plains;
4) Location and approximate size of all existing and proposed buildings and
structures within the site and existing buildings and structures within five
hundred feet adjacent thereto;
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5) Proposed points of ingress and egress together with the proposed pattern of
internal circulation;
6) Existing and proposed parking spaces;
7) Proposed provisions for water supply and sewage disposal; 8) If the site is located in a designated drinking water supply watershed, the plan
shall also:
a. depict the location of existing and proposed impervious surfaces and
respective totals in square fee.
b. The total land area of the lot outside of the road right of way in square feet.
74-2 The Planning Board and County Commissioners shall each hold a public hearing at
which all interested persons shall be permitted to testify.
74-3 The Planning Board shall forward its recommendation to the County Commissioners within sixty days after the meeting at which the application is
heard.
74-4 On receiving the recommendation of the Planning Board’ the County
Commissioners shall consider the application and said recommendation and may
grant or deny the Special Use Permit requested. The Special Use Permit, if granted, shall include such approved plans as may be required. In granting the permit, the
County Commissioners shall find:
1. that the use will not materially endanger the public health or
safety if located where proposed and developed according to
the plan as submitted and approved. 2. that the use meets all required conditions and specifications.
3. that the use will not substantially injure the value of adjoining
or abutting property, or that the use is a public necessity, andd
4. that the location and character of the use if developed
according to the plan as submitted and approved will be in harmony with the area in which it is to be located and in
general conformity with the comprehensive plan.
74-5 In granting the permit, the Planning Board may recommend and the County
Commissioners may designate such conditions, in addition and in connection
therewith, as well, in its opinion, assure that the use in its proposed location be harmonious with the area in which it is proposed to be located and with the spirit of
this ordinance. All such additional conditions shall be entered in the minutes of the
meeting at which the permit is granted and also on the certificate of the Special Use
Permit or on the plans submitted therewith. All specific conditions shall run with
the land and shall be binding on the original applicants for the Special Use Permit, their heirs, successors and assigns.
74-6 If the Planning Board recommends the disapproval of the Special Use Permit, and
the County Commissioners denies the permit, each body shall enter the reasons for
its action in the minutes of the meeting at which the action is taken.
74-7 No appeal may be taken to the Board of Adjustment from the action of the County Commissioners in granting or denying a Special Use Permit. Any such action by
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the County Commissioners shall be considered as the equivalent of action on a
proposed zoning amendment and shall be reviewed only in the same manner as
action on a proposed amendment.
74-8 In addition to the specific conditions imposed by the regulations in this Article and whatever additional conditions the County Commissioners deem reasonable and
appropriate, special uses shall comply with the height, yard, area and parking
regulations for the use district in which they are permitted unless otherwise
specified.
Section 160-5(B) of the Zoning Ordinance states: “The Planning Board shall
provide a written recommendation to the Board of County Commissioners that addresses
that the proposed amendment is consistent with the comprehensive plan, but a comment
by the Planning Board that a proposed amendment is inconsistent with the comprehensive
plan shall not preclude consideration or approval of the proposed amendment by the Board of County Commissioners. Prior to adopting or rejecting any zoning amendment,
the Board of County Commissioners shall adopt a statement describing whether its action
is consistent with an adopted comprehensive plan and why such action is reasonable and
in the public interest. The Land Use Plan in Section 2.1 states “Promote continued
economic investment through retention and expansion of existing industrial concerns and the recruitment of new industries and commercial businesses.
Ms. Murphy recommended the following condition be included should the Board
decide to grant approval of the Special Use Permit:
1. Applicant to obtain all Federal, State and Local permits that are required.
Ms. Murphy requested the Board to address the findings of fact in Section 74-4 to
determine if this request is in keeping with the comprehensive plan.
Ms. Murphy stated the Planning Board reviewed this item in a Public Hearing on
March 10, 2011 and voted unanimously to forward with a favorable recommendation and
noted that it met the findings of fact in Section 74-4 and was in keeping with the
comprehensive plan.
Commissioner Kennington asked if the Planning Board had discussed any type of
screening or buffering. Ms. Murphy stated the Planning Board did discuss such
screening but ultimately decided it was not necessary.
Commissioner Kennington asked if the property owner of Cambridge Hills notified of the public hearing. Ms. Murphy confirmed the property owner of Cambridge
Hills was notified of the public hearing and noted no one appeared or called to state
opposition.
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Commissioner Kennington asked if the expansion would be adjacent to the
cemetery located north of the property, and if the existing trees on the property would be
taken down. Ms. Murphy responded to both questions affirmatively.
Individuals speaking in favor of the request by Carolina Solar Energy, LLC for a
Special Use Permit for a Solar Energy Generator on US 501 in the Person County
Industrial Park were:
Mr. Jim Stovall of 261 Wimbledon Drive, Roxboro and Economic Development
Commission/Person County Business Industrial Center (PCBIC) Chairman recommended
Board approval of the Special Use Permit for Carolina Solar Energy’s expansion noting
the expansion would make the solar park one of the largest in North Carolina and timely
with the country’s energy needs providing clean, renewable, silent, non polluting and agricultural adaptive energy requiring no additional county services. Mr. Stovall stated
the expansion would have the same terms as the original solar park which is a 25-year
lease payable to PCBIC as well as providing an additional tax base to the county of
approximately $5 million. Mr. Stovall confirmed Carolina Solar would be paying an
additional monthly maintenance fee, a $30,000 fee over 5 years or a one-time fee of $27,500 as well as just over $1,000 per year for the lease to PCBIC. Mr. Stovall thanked
Carolina Solar and Progress Energy for making the project possible. Mr. Stovall told the
Board trees would buffer the entire cemetery and noted 3 of the big oaks to be taken
down are currently dead and need to be taken down.
Mr. Gerry Dudzik of 400 W. Main Street, Durham, and Chief Operating Officer
of Carolina Solar Energy explained the current solar park of approximately 5 acres (.5
megawatts) compares to the expansion of 7 acres (1 full megawatt) noting the panel
technology has improved significantly in the last 3 years to achieve more output with less
panels. Mr. Dudzik stated the expansion will be of the same design as present and will tie into the same utility as well as continuation of the current fencing. Mr. Dudzik
confirmed a 20-year power purchase agreement with Progress Energy.
Commissioner Blalock voiced support of a natural growth in front of the fencing
due to negative complaints.
There were no individuals appearing before the Board to speak in opposition of
the request by Carolina Solar Energy, LLC for a Special Use Permit for a Solar Energy
Generator on US 501 in the Person County Industrial Park.
A motion was made by Vice Chairman Puryear, seconded by Commissioner
Jeffers and carried 5-0 to close the public hearing for the request by Carolina Solar
Energy, LLC for a Special Use Permit for a Solar Energy Generator on US 501 in the
Person County Industrial Park.
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Commissioner Kennington stated support of screening in front of the fence with
some type of evergreen shrubs growing to the height of the fence along the entire corridor
of 501 to enhance the beauty. Commissioner Kennington reminded the Board of the
Person Futures Project – Protect Our Land goal #1 is to maintain the aesthetic quality of the county with objective #5 to create a gateway committee which will examine the major
entrances into Person County and create a plan to improve the aesthetic appeal and
uniformity. Commissioner Kennington stated it is a minimal request to ask of the owner
of panels as the county is leasing the land for only $1,000 per year.
A motion was made by Commissioner Kennington, seconded by Commissioner
Blalock to accept the Planning Board’s recommendation to approve the request by
Carolina Solar Energy, LLC for a Special Use Permit for a Solar Energy Generator on US
501 in the Person County Industrial Park with the addition to require screening along the 501 corridor so that the fence line would be concealed.
Chairman Clayton asked Mr. Dudzik if low-growing shrubs to the height of the
fence on the 501 side would present any issues. Mr. Dudzik stated it would not create
any type of technical problem however would he would need to be conscious of shading and may need to re-look and assess such with a solid barrier. Mr. Dudzik noted the
requirement would be an additional cost factored into the financing of the project.
Commissioner Blalock noted Wholesale Siding was required to plant trees to
buffer their facility.
Commissioner Jeffers and Vice Chairman Puryear respectively disagreed with
Commissioners Blalock and Kennington and were not in favor of imposing any further
requirements or burden to the owner.
Chairman Clayton stated his opposition to require the screening, however, would
be pleased if the owner saw fit to comply with the request.
A substitute motion was made by Vice Chairman Puryear, seconded by Commissioner Jeffers and carried 3-2 to approve the Planning Board recommendation
for the request by Carolina Solar Energy, LLC for a Special Use Permit for a Solar
Energy Generator on US 501 in the Person County Industrial Park. Commissioners
Kennington and Blalock cast the dissenting votes.
Commissioner Kennington stated the request of the screening was not
inappropriate so to aesthetically make the county’s entrance way into Person County
more pleasing as well as compliment the expansion of the property across the street, not
to mention for the county to be consistent as one company was required to buffer and
Carolina Solar was not required. Commissioner Kennington noted his opposition to the substitute motion.
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INFORMAL COMMENTS:
The following individual appeared before the Board to make informal comments:
Ms. Margaret McMann, Tourism Development Authority (TDA) Director of 315
N. Main Street, Roxboro told the Board of an opportunity to talk with Dana Simpson,
Attorney for the NC Coalition, a group that oversees legislature action while she attended
the Governor’s Conference on Travel and Tourism. Ms. McMann stated Mr. Simpson
reminded her of the TDA’s membership of six members was based on the hotel/motel participation in this area noting one-third of the board must be represented by the
hotel/motel. Ms. McMann further noted that Mr. Simpson did not foresee any type of tax
increases would be viewed favorably. The legislative focus this year is centered around
the school calendar which does not really affect Person County. Ms. McMann stated
North Carolina is the 6th most visited state in the country. Ms. McMann requested an update to her request from January, 2010 about the
possibility of TDA moving into the county owned space uptown formerly used as a florist
so the TDA can budget for rent, etc for the upcoming budget year.
Ms. McMann extended an invitation to the group to attend a new monthly program showcasing local artists at the Kirby on Sunday, March 27, 2011 featuring Ellen
and Phil Baer and their new book, The Time of our Lives, from 3:00 – 5:00 p.m.
APPROVAL OF MINUTES: A motion was made by Commissioner Jeffers, seconded by Vice Chairman
Puryear, and carried 5-0 to approve the minutes of February 21, 2011.
ADMINISTRATIVE REPORTS: A motion was made by Commissioner Jeffers, seconded by Vice Chairman
Puryear, and carried 5-0 to approve the Administrative Reports for the Detention Center,
Inspection Department, Library and Tax Administration & Collections.
Commissioner Kennington commented on the Inspection Department report highlighting building permits issued almost doubled this month from one year ago even
as the unemployment rate increased. County Manager, Heidi York noted CertainTeed
has contributed significantly to the fees collected.
RESOLUTION OF APPRECIATION: Chairman Clayton read and presented a Resolution of Appreciation to Clementine
Goodman. Ms. Goodman thanked the Board for honoring her years working with the
citizens of Person County.
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NC MAIN STREET CENTER AWARD OF MERIT FOR BEST ADAPTIVE REUSE PROJECT:
Commissioner Kennington stated on January 27, 2011, he, on behalf of the Board
and Lacy Winstead accepted a 2010 Main Street Best Adaptive Reuse Project Award of Merit as presented by the NC Main Street Center, NC Department of Commerce and
Office of Urban Development for the adaptation of the former Maxway Building for
reuse for the Person County Tax Office/Register of Deeds. Commissioner Kennington
noted Roxboro and Person County has been a part of the NC Main Street Program since
1995. Commissioner Kennington presented the award to Chairman Clayton.
NATIONAL PUBLIC HEALTH WEEK PROCLAMATION: Health Director, Janet Clayton recognized and thanked the Public Health Month
Coordinator, Lisa Thorpe, a health education intern from UNC-Greensboro. Ms. Clayton
read the National Public Health Week Proclamation and requested the Board to declare
the week of April 4-10, 2011 as National Public Health Week in Person County.
A motion was made by Vice Chairman Puryear, seconded by Commissioner
Jeffers, and carried 5-0 to adopt the National Public Health Week Proclamation as
presented.
Chairman Clayton thanked Ms. Thorpe, Ms. Clayton and the Health Department staff for their efforts.
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RESOLUTION IN SUPPORT OF CERTAINTEED GYPSUM NC, INC. TO
LOCATE A MANUFACTURING FACILITY IN PERSON COUNTY:
Assistant County Manager, Gene Hodges told the Board that CertainTeed Gypsum NC, Inc. has requested Person County provide a Resolution in Support of
CertainTeed Gypsum NC, Inc. to Locate a Manufacturing Facility in Person County. Mr.
Hodges stated CertainTeed Gypsum NC, Inc. is attempting to reactivate a Rail Industrial
Access Grant made by the NC Department of Transportation noting CertainTeed was
originally awarded the grant in 2004 and due to economic conditions delaying the development of the facility, requested an extension in November 2009. Mr. Hodges
noted the grant application requires a resolution of support from the Board as the grant
will help fund construction of railroad improvements at the facility. Mr. Hodges
confirmed there is no commitment of county funds associated with this resolution or
grant.
Commissioner Kennington requested information related to the timeline for
completion and operation of the plant. Mr. Hodges stated the natural gas line should be
operable by October, 2011 with the majority of the equipment at the plant installed by the
same time with full production of wallboard within one year with initial employment of 89 positions.
Commissioner Jeffers asked if the $160 million investment would be in one year
or staggered. Mr. Hodges stated the investment would be in place to start operations.
Mr. Hodges confirmed the gypsum bi-product from the coal firing process from
the Hyco plant only would be the source of the product being manufactured. Mr. Hodges
noted CertainTeed is planning a hiring event to accept applications in either April or June
with location and event to be advertised to the public.
Commissioner Kennington asked if the Resolution was approved by the
Economic Development Commission. Mr. Hodges stated the Resolution was sent to him
to place before the Board for approval. Mr. Hodges stated the County Attorney has
reviewed prior to the Board’s consideration.
A motion was made by Vice Chairman Puryear, seconded by Commissioner
Blalock, and carried 5-0 to adopt the Resolution in Support of CertainTeed Gypsum NC,
Inc. to Locate a Manufacturing Facility in Person County.
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PROPOSED LANGUAGE TO THE COUNTY PERSONNEL POLICY REGARDING THE EMPLOYEE LONGEVITY PAY PLAN:
County Manager, Heidi York told the Board that Person County Personnel Policy
provides a longevity pay plan that awards employees for continuous service. Ms. York stated the current policy does not allow the County Commissioners the flexibility to make
changes to the longevity compensation program; the current wording may imply a
contractual agreement. Ms. York noted there are certain circumstances in which the
Board may want the ability to make changes to the longevity compensation program
during financial and economic situations or at such time of another pay program, i.e. a merit pay system. Ms. York suggested the following language be included in the
Personnel Policy should the Board desire to have the ability to make changes:
The longevity pay benefit is a form of current compensation that may be changed or eliminated at any time at the sole discretion of the Board of County Commissioners. The funding is allocated
as part of the annual budget adoption.
Ms. York recommended the current policy be updated to better reflect market
standards. Person County currently awards longevity before the five-year vestment period required with the North Carolina Retirement System. Ms. York recommended
that the first service level at which an employee is awarded longevity pay be amended to
five continuous years of service. Ms. York noted the proposed change is recommended to
impact employees hired after July 1, 2011. The proposed change would eliminate the first
two service tiers of the current policy for future employees after July 1, 2011.
Human Resources Director, Angie Warren told the group that currently 91 people
have 2 years or less service and 78 people fall within the 2-5 year range.
Ms. York presented the Board with the current policy with the new proposed
language in bold for the Board’s consideration:
From the Person County Personnel Policy:
Section 16. Longevity Pay
Full and part-time permanent employees of the County are compensated for continuous
years of service with the County by payment of a longevity supplement based on
continuous years of service as of November 1st of each year. Continuous service is
continuous employment including any approved leave or involuntary reduction in force.
Longevity amounts shall be as follows:
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Years of Service Amount
Less than 2 years $58*
2 years, but less than 5 years $100*
5 years, but less than 10 years 1% of annual salary 10 years, but less than 15 years 2% of annual salary 15 years, but less than 20 years 3.25% of annual salary
20 years, but less than 25 years 4.5% of annual salary
25 years or more 5.75% of annual salary
Longevity pay will be issued on the first regular pay period closest to the Thanksgiving holiday or as designated by the County Manager.
The longevity pay benefit is a form of current compensation that may be changed or
eliminated at any time at the sole discretion of the Board of County Commissioners. The funding will be allocated on an annual basis during the budget adoption process.
*Employees hired on or after July 1, 2011 will not be eligible for longevity pay until
they have completed five years of continuous service. Those employees hired prior to July 1, 2011 shall be entitled to the longevity benefits in effect on January 1, 2011.
Ms. York stated the annual cost for the current longevity pay plan was $250,000
in fiscal year 2010/2011 and decreased due to the early retirements in 2011/2012 to $235,722.
A motion was made by Commissioner Blalock, seconded by Vice Chairman
Puryear, and carried 5-0 to approve the changes to the Personnel Policy regarding the employee longevity pay plan as presented and recommended by the County Manager.
RECOMMENDED CAPITAL IMPROVEMENT PLAN (CIP) FOR FY2012-2016: Finance Director, Amy Wehrenberg and County Manager, Heidi York presented the recommended 5-year CIP for Person County to the Board of Commissioners. Ms.
Wehrenberg guided the Board through the pages of the recommended CIP. Ms.
Wehrenberg and Ms. York asked the Board to receive the information and prepare for
discussion and adoption at the Board’s meeting on April 18th as to whether these recommendations are representative of the Board’s priorities. The adoption of CIP will
cover the needs and priorities for the 2012-2016 Plan as well as allocate funding for the
projects in FY 2011-2012.
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Ms. York stated the recent Roofing Study provided expert analysis that changed
the CIP document from last year.
The group discussed the proposed Senior Center/Recreation Center and the need for the Board to discuss and make decisions related to the scope of the project, the
timeline, specifics, etc. Ms. York confirmed funds set aside for a capital project would
be included in the capital reserve fund but could be used for another capital purpose other
than the intended purpose first outlined. Ms. Wehrenberg noted the latest date to secure
bonds for the Senior Center/Recreation Center is November, 2015.
Commissioner Kennington inquired about CIP discussions with Person County
Schools and Piedmont Community College (PCC). Ms. York stated the primary
discussions are occurring between the Person County General Services Director and his
counterparts for each agency for technical needs. Ms. York confirmed she would have conversations with the President of PCC and the Superintendent of Schools to
communicate Person County’s expectations once the Board has its CIP priorities in place.
Commissioner Kennington voiced his opposition to adopt the CIP on April 18,
2011 and stated his preference to adopt as a total package with the budget. Ms. York suggested keeping the CIP and operating budget discussions separate noting the difficulty
in proposing a budget without the amount of fund balance to be used for capital projects.
Commissioner Kennington asked the Finance Director for the amount of debt
Person County could encumber on an annual basis. Ms. Wehrenberg stated a debt service level as a percentage of expenditures is recommended at 10% or less, with Person
County’s typically is at 6 to 7%. Ms. Wehrenberg will get the exact debt service level
percentage and amount of expenditures for Person County information to the Board
members. Ms. Wehrenberg stated Person County has the capacity to take on more debt
due to revenue streams available to cover such debt. Ms. Wehrenberg stated if the Board funds projects in one year without going into debt, the budget is burdened in that one
year. Debt service is an annual appropriated expenditure and spreads the costs thereby
manages the capital.
Ms. York asked the Board if a work session is warranted to discuss capital projects. Commissioner Jeffers noted he was in the process of rescheduling his meeting
with YMCA representatives and would prefer the work session in April.
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BOARDS AND COMMITTEES APPOINTMENTS: Clerk to the Board, Brenda Reaves presented to the Board for consideration of
appointment the following citizen applications:
- Adult Care Home Community Advisory Committee
1-Year Initial Term; 3-Year Reappointment: 2 positions available
1) Judy Gentry requested appointment
A motion was made by Commissioner Blalock, seconded by Commissioner Jeffers, and carried 5-0 to appoint Judy Gentry to the Adult Care Home Community
Advisory Committee for an initial 1-year term.
- Juvenile Crime Prevention Council
1-Year Initial Term: 1 position available representing a member of the business community 1) Adrienne Duncan has requested appointment
A motion was made by Commissioner Jeffers, seconded by Vice Chairman
Puryear, and carried 5-0 to appoint Adrienne Duncan to JCPC representing a member of the business community for an initial 1-year term.
- Workforce Development Board
Workforce Development Director, Vincent Gilreath, by letter, has requested
Board consideration to appoint Person County resident, Eva McDougal, to fill a health care industry vacancy created by the death of a member from another
regional county for an initial 1-year term.
A motion was made by Commissioner Jeffers, seconded by Vice Chairman
Puryear, and carried 5-0 to appoint Eva McDougal to the Workforce Development Board for an initial 1-year term to fill a health care industry vacancy as requested by Mr.
Gilreath.
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REQUEST TO SCHEDULE INFORMAL INTERVIEWS DATE AND TIME FOR THE SOLID WASTE ADVISORY COMMITTEE:
Clerk to the Board, Brenda Reaves requested the Board to schedule the date and
time for informal interviews for four applicants to be considered for one vacancy on the Solid Waste Advisory Committee so proper notice can be given to the applicants.
Possible dates to consider the informal interview process:
• March 28 in the Commissioner’s room, prior to the meeting with the NC Farm Bureau at their facility at 6:30 p.m.
• April 4 – Board of E & R at 1:00 pm. Informal interviews could be scheduled
before or after the Board of E & R or prior to the 7:00 p.m. regular meeting that
evening. It was the consensus of the Board to schedule the informal interviews on April 4,
2011 at 6:00 p.m. Ms. Reaves stated she would notify the applicants of the April 4, 2011
date and 6:00 p.m. time requesting their attendance.
BUDGET AMENDMENT: Finance Director, Amy Wehrenberg presented and explained the following
Budget Amendment.
Upon a motion by Commissioner Blalock, and a second by Commissioner Jeffers and majority vote (5-0), the Board of Commissioners of Person County does hereby
amend the Budget of the General Fund(s) on this, the 21st day of March 2011, as
follows:
Dept./Acct No. Department Name Amount Incr / (Decr) EXPENDITURES General Fund Public Safety (5,000) Human Services 135,130 REVENUES General Fund Intergovernmental Revenues 130,130 Explanation: Adjustment received in grant from the State for the Very Important Parents (VIP)
program by -$5,000; appropriation of State Aid funds for the Random Moment Time
Study reimbursement in the Health Department for $18,755; and various program adjustments in DSS for $116,375.
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CHAIRMAN’S REPORT: Chairman Clayton noted work is still in process with the Upper Neuse River
Basin Association related to the storm water rules policy to be in place by September,
2011.
Chairman Clayton requested the April 11, 2011 Community Conversation
meeting date to be changed due to a conflict with a standing committee. It was the
consensus of the group to move the Community Conversation Meeting date to April 12,
2011. County Manager, Heidi York would confirm if Bethel Hill School could accommodate the date change.
It was the consensus of the group to set a special meeting on April 5, 2011 at 7:00
p.m. for the purpose of discussing the Capital Improvement Plan projects.
MANAGER’S REPORT: County Manager, Heidi York had no report.
COMMISSIONER REPORT/COMMENTS: Commissioner Kennington commented on the following:
• the successful Red Stocking Revue Show dedicated to the memory of Person County former employee, Doug Newell and former musician, Frances Wright. The show is sponsored by the Roxboro Woman’s Club
who also support arts in Roxboro and Person County,
• Roxboro Community School’s recent performance of Grease at the Kirby noting the tribute to the program Doug Newell had begun for arts in the schools,
• thanked Paula Chandler for an excellent tour of Person County Schools
and stated he was impressed with the staff and amount of technology,
• attended the public hearing relating to the proposed Dan River reclassification noting Chairman Clayton’s comments in support of such
representing Person County’s interest; Chairman Clayton added that the
City of Roxboro and Yanceyville submitted written comments of support
through their engineering firms.
• attended Local Government Day with the Person High School Civics
classes, and
• noted his support to proceed with the required legislative action to request
additional occupancy tax and further noted his willingness to withdraw the request to increase the TDA membership; Commissioner Kennington
advocated for Chairman Clayton to meet with Mayor Sam Spencer and
Representative Wilkins to promote at the very least the one bill moving
forward for the increase in the occupancy tax.
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Commissioner Blalock commented on the following:
• a day trip to Kannapolis on March 23, 2011,
• Many Voices- One Goal March 24, 2011 event in Raleigh 11:30 a.m. –
6:30 p.m. about reducing the drop out rate,
• Community in the Schools website cisnc.org for a non-profit volunteer
organization making a difference in many NC counties (not in Person County),
• Technology Showcase sponsored by Durham Public Schools this date
from 4:30 – 6:00 p.m. at the old Hillandale School area, currently a Staff
Development Center, and
• Noted recycling efforts in process with more information forthcoming.
Commissioner Jeffers commented on the following:
• he and Chairman Clayton attended and congratulated Louisiana-Pacific for
achieving 1,000,000 safe work hours over a 3 year time frame,
• participated in the recent Tour of Person County Schools and was impressed with the students and technology,
• attended the NACo legislative conference and will forward to the Board
the link for the sessions and information,
• announced he is seeking first Vice President of NC Association of County
Commissioners, and
• stated he is still receiving complaints related to PATS rule changes and
citizens not properly informed of such.
Vice Chairman Puryear thanked the group for attending the Distinguished Service
Awards Banquet and congratulated Thomas Oakley on receiving the prestigious civic Distinguished Service Award.
Chairman Clayton followed up on the Dan River public hearing comments noting those comments opposing the reclassification were based on interbasin transfers noting
that was not the intended purpose of the reclassification.
March 21, 2011 39
County Attorney, Ron Aycock updated the Board on the taxpayer appeal (Patrick
Riley) whereby the Board of County Commissioners supported the Tax Administrator’s
decision to deem Mr. Riley disqualified and removed from the present use program. Mr.
Riley has appealed to the NC Property Tax Commission and the hearing will take place on April 20, 2011. Mr. Aycock stated he and the Tax Administrator would attend the
hearing on April 20, 2011.
RECESS: A motion was made by Vice Chairman Puryear, seconded by Commissioner
Kennington, and carried 5-0 to recess the meeting at 10:51 a.m. until March 28, 2011 to
attend a meeting and dinner with the Officers and Board of Directors of the Person
County Farm Bureau at the Person County Farm Bureau office located at 411 Winhaven Street, Roxboro at 6:30 p.m.
_____________________________ ______________________________
Brenda B. Reaves Jimmy B. Clayton Clerk to the Board Chairman
March 28, 2011
PERSON COUNTY BOARD OF COMMISSIONERS MARCH 28, 2011
MEMBERS PRESENT
Jimmy B. Clayton Kyle W. Puryear
B. Ray Jeffers
Samuel R. Kennington
Frances P. Blalock
The Board of Commissioners for the County of Person, North Carolina, met in recessed session on Monday, March 28, 2011 at 6:30 p.m. for a meeting and dinner with
the Officers and Board of Directors of the Person County Farm Bureau at the Person
County Farm Bureau Office located at 411 Winhaven Street, Roxboro.
Chairman Clayton called the meeting to order.
Representing Person County Farm Bureau were Officers: Coleman Whitfield,
President, John Foushee, Jr., Secretary, Jimmy Thomas, Vice President; and Directors:
Maurice Hester, Alfred Gentry, James Weaver, Phillip Whitfield, Michael Clayton, Darryl Duncan, Brent Adcock, Edgar Davis, Don Howard, Ronald Foushee, Timmy
Thomas, Atwill Day, Donnie Clayton, Earl Brooks, Anthony Bradsher, and Allan
Newton. Honorary members are James Winslow, Sr., O. C. Martin, and A. J. Pleasant.
The Officers and Board of Directors of the Person County Farm Bureau discussed with the Board of Commissioners about agricultural issues and requested the county to
allow Farm Bureau to provide information and input on any agricultural issue as the
Board is presented with such. Agricultural issues that Farm Bureau is interested include
land use, farm taxes, and water quality.
RECESS:
A motion was made by Vice Chairman Puryear, seconded by Commissioner
Jeffers, and carried 5-0 to recess the meeting at 8:00 p.m. until March 29, 2011 at 7:00
p.m. in the Commissioners’ meeting room at the Person County Office Building for the purpose of discussion related to the Recommended Capital Improvement Plan 2012-
2016.
_____________________________ ______________________________
Brenda B. Reaves Jimmy B. Clayton
Clerk to the Board Chairman