March 15
March 15, 2010 1
PERSON COUNTY BOARD OF COMMISSIONERS MARCH 15, 2010 MEMBERS PRESENT OTHERS PRESENT
Johnny Myrl Lunsford Heidi York, County Manager Jimmy B. Clayton C. Ronald Aycock, County Attorney
Kyle W. Puryear Brenda B. Reaves, Clerk to the Board
B. Ray Jeffers Samuel R. Kennington
The Board of Commissioners for the County of Person, North Carolina, met in regular session on Monday, March 15, 2010 at 9:00 a.m. in the Commissioners’ meeting room in the
Person County Office Building. Chairman Lunsford called the meeting to order and asked Commissioner Clayton to lead
in prayer and Commissioner Kennington to lead the Pledge of Allegiance.
PUBLIC HEARING: NO WAKE ZONES – MAYO LAKE:
A motion was made by Commissioner Puryear, seconded by Commissioner Clayton and
carried to open the public hearing considering No Wake Zones at Mayo Lake.
Recreation, Arts and Parks Director Mitch Pergerson and Mayo Park Supervisor, John
Hill requested Board consideration to adopt the Resolution establishing/extending No Wake
Zones for Mayo Lake. Mr. Pergerson noted the areas for consideration are the North Carolina
Wildlife Resources Commission (NCWRC) boat launch area and ADA fishing pier, Highway 49
Bridge, and Bowmantown Road Bridge. Mr. Pergerson stated when and if the resolution is
approved by the Board, it is then forwarded to NCWRC whereby the proposal is open for public
comment for sixty (60) days in the NC Register. At the end of the comment period, the rule
proposal is presented to the NCWRC for adoption. Following the adoption of the rule proposal
by vote of the NCWRC it is then forwarded to the Rules Review Commission (RRC) for
approval. Mr. Pergerson told the Board the costs of the buoys (markers) are the responsibility of
Person County. NCWRC does not purchase, place or maintain no wake markers. Mr. Hill
gave the Board a presentation outlining the Mayo Lake No Wake Zone Proposal highlighting the
No Wake Zone marker locations, the application process, the reasoning and methodology behind
the request and the estimated costs. Mr. Hill stated 14 buoys of marine grade chain, shackles and
anchors are estimated to cost $7,000.00.
The following maps illustrate the proposed locations of the no wake zone markers as
presented by Mr. Hill.
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The following individuals spoke in favor of the No Wake Zones at Mayo Lake:
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Ms. Debbie Clements of 277 Knolls of Mayo, Roxboro, provided a petition from the
residents of Jones Paylor Road on Mayo Lake requesting consideration to putting a no wake zone
on the Jones Paylor Road finger as well as other coves that are off of the main lake. The petition was signed by thirteen individuals. Ms. Clements also presented a letter penned by Larry Bowen
of Durham expressing concern of the absence of a NC maritime requirement for power boats to
yield right of way to paddle and sailing crafts. Ms. Clements stated her concerns to the Board of many potential safety issues she had witnessed.
Mr. Douglas Clements of 277 Knolls of Mayo, Roxboro, told the Board of his discussion with Progress Energy representative, Jeremy Thigpen related to the North Carolina
Administrative Code for staying 100 feet from the shoreline. Mr. Greg Bass, neighbor of the Clements, a 16 year resident on Mayo Lake stated he had
only seen a wildlife officer twice during those 16 years, agreeing with Ms. Clements’ concerns due to the excessive boating traffic and noise.
Mr. Charles Hobgood, a 20 year resident on Mayo Lake informed the group that there had been a fatality at the area near the Highway 49 Bridge and requested more enforcement of the
regulations.
The following individual spoke in opposition of the No Wake Zones at Mayo Lake:
Mr. Dudley Dawson of 1255 Fontaine Road, Roxboro, and a 22 year property owner at Mayo Lake stated regulations are indeed needed at the boat ramp but stated opposition at placing
no wake zones at the bridges. Mr. Dawson told the Board that idle speed zones may be more appropriate than no wake zones to take care of speeding concerns. Mr. Dawson stated rather than placing additional regulations or buoys for every cove, better enforcement of the regulations and
laws already in place such be encouraged. A motion was made by Commissioner Jeffers, seconded by Commissioner Puryear and carried to close the public hearing considering No Wake Zones at Mayo Lake.
Commissioner Puryear suggested allowing staff to investigate the best method to regulate
maritime law, consider additional coves to be regulated, research the difference in no wake and idle speed markers and report back to the Board. Commissioner Puryear requested Board consideration for the Resolution to delete marker locations at the Bowmantown Bridge but stated
approval of regulations for marker locations at the boat ramp and the Highway 49 Bridge.
Mr. Hill confirmed for the Board that the NC Wildlife Commission is the responsible
agent for enforcement of regulations in the waterways, noting Person County only has one officer to cover all the waterways as well as further noting no enforcement can take place in areas without markers or regulations.
A motion was made by Commissioner Jeffers, seconded by Commissioner Puryear and
carried to reconsider the vote to close the public hearing, allowing the public hearing to remain
open for consideration at the April 6, 2010 meeting for the purpose of considering No Wake Zones or other regulatory options at Mayo Lake as well as hear public comments. Commissioner
Kennington requested staff to include as part of the new proposal an in-depth study on
enforcement with the proposed regulatory recommendations.
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DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Clayton, seconded by Commissioner Jeffers and carried to approve the agenda.
INFORMAL COMMENTS: There were no comments from the public.
APPROVAL OF MINUTES: A motion was made by Commissioner Puryear, seconded by Commissioner Clayton, and carried to approve the minutes of February 8, 2010, February 15, 2010, and February 23, 2010.
ADMINISTRATIVE REPORTS:
A motion was made by Commissioner Puryear, seconded by Commissioner Jeffers, and carried to approve the Administrative Reports for the Airport, Detention Center, Emergency
Services, Inspections, Person County 911, Public Library, and Tax Administration & Collections.
COMMUNITY CHILD PROTECTION TEAM ANNUAL REPORT:
Community Child Protection Team (CCPT) Chair, Jennifer Grable gave the Board an overview of CCPT procedures, membership, cases reviewed, statistics for Person County, and
factors impacting families and children. Ms. Grable provided recommendations for the Board as listed in the 2009 Year End Report below. Ms. Grable noted the CCPT is housed within the Department of Social Services (DSS) with membership representation from DSS, law
enforcement, Partnership for Children, Guardian Ad Litem, Health Department, Mental Health, School Social Workers, and Youth & Family programs that review cases within DSS to identify gaps in services and in the community.
Person County Community Child Protection Team
2009 Year End Report
In 2009,
− 544 Reports were received
− 100 Reports were screened out
− 45 Reports were provided assistance to other agencies
− There were more neglect than abuse cases
− 189 followed the Investigative Track (abuse, neglect or both)
− 235 followed the Family Assistance Track (neglect)
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Concerns of CCPT CCPT Responsibilities Needs from County Commissioners
Domestic Violence Services We have addressed the need of
supportive services and a safe
place for victims to go and get help.
Support creative prevention and
intervention programs that
address Domestic Violence.
Substance Abuse Services Seek providers that are certified
in the area of substance abuse
for families and specifically for adolescents. We have discussed
the lack of a countywide
protocol for children in drug-endangered situations.
Support the need for Certified
Substance Abuse Counselors,
programs, and providers in Person County. We need a
commitment to identify
resources and improve community resources.
Chronic Neglect 75% of cases reviewed by
CCPT in 2009 were chronic
neglect. Chronic neglect can include everything from lack of proper supervision to lack of
basic care of children. Thankfully, we did not review
any fatal cases of neglect.
Understand the impact of issues
such as poverty, lack of
employment, lack of after school services and other services that affect the lives of
our children. These issues affect parenting and can lead to
abuse and neglect and
sometimes death.
Sexual Abuse Cases The CCPT chose to review the sexual abuse cases because of the increasing number of cases
in the community. We are concerned by the lack of
professional services for
victims and offenders.
Support the need for Certified Therapists, counselors, programs and providers in
Person County to help tackle this issue and offer to support
to victims and offenders.
Faith Based Initiative CCPT will begin work to
engage local churches and faith based organizations to provide
support to families and children in Person County.
Engage local churches and faith
based organizations to make Person County a safer
environment for children to grow and nurture and provide support, even if not financially.
Mental Health Services We have learned more about
concerns with the Mental
Health Services and are trying to find ways around the lack of
state funding for these necessary services.
Provide support and advocate to
State and Federal Level because
there are increased needs due to stressors such as
unemployment.
Lack of Quality Housing The CCPT has had several issues with lack of quality
housing and has consistently
utilized the Family Connections program that helps families
learn what is needed to keep the
kids in the home.
Look at the housing codes for the county and design standards
for housing and mandate them.
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Accomplishment of Person County CCPT
1. Community Awareness
Car Seat Safety Clinic – 20 people trained
Week of the Young Child
April is Child Abuse Month 2. Collaboration between agencies to provide services to Person County children and their
families 3. Reviewed Difficult Cases involving Sexual Abuse Community Partners Accomplishments
• Cooperative Extension Service – received funding for the Very Important Parents (VIP)
program and Incredible Years Parenting program in order to serve families with children
ages 0-12 years old
• Local non-profits are using only $100,000 of allocated United Way Funding to provide
services to strengthen families and improve the lives of Person County children, families and home.
Gaps in Services 1. Employment
2. Quality Affordable Housing
3. After school programs 4. Dropout Prevention
5. Teen Pregnancy 6. Family & Truancy Court
Goals for 2010
• Therapeutic Resources for Offenders and Victims
• Multidisciplinary Approach to Investigating and Reporting
• Educating Community about Neglect/Abuse
• Encourage and support a Safe Kids Coalition program
• Help lead forum on community issues with law enforcement agencies
• Prescription Drug & Substance Abuse
Commissioner Clayton suggested the Community Child Protection Team to work closely
with the OPC Area Mental Health Program staff.
Commissioner Kennington pointed out the impact United Way and contributors have with the
children of Person County and suggested CCPT working collaboratively with the schools toward
the mutual goal of dropout prevention.
On behalf of the Board and the citizens of Person County, Chairman Lunsford offered his appreciation of the report and commended the services in place for child protection.
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LETTER OF INTENT FOR THE 2010 CLEAN FUEL ADVANCED TECHNOLOGY
GRANT PROPOSAL: Health Department Director, Janet Clayton and County Engineer, Paul Bailey informed the Board the Person County Health Department is seeking grant funds through the North
Carolina Solar Center to purchase four hybrid electric vehicles to replace four aging vehicles. Ms. Clayton requested Board approval of a Letter of Intent to exhibit support for the 2010 Clean
Fuel Advanced Technology Proposal Application. The proposal includes a request for funding
for the purchase of 4 Toyota Prius vehicles and funds for a media campaign to increase awareness of air quality and its affects on the health of the community. The proposal requires a 20% match
equaling $19,048.75. Ms. Clayton and Mr. Bailey proposed using $10,000 from the insurance
settlement of the totaled Jeep and the remainder of the funds being obtained through the sales of the four vehicles being replaced. Mr. Bailey stated the proposed vehicles would greatly increase
fuel mileage.
Expense Description CFAT Funds Requested Organization Cash Match Organization In-Kind Match Total
Equipment
4- 2010 Toyota Prius (including tax & tags) 72,195.008 18,048.752 90,243.76
Personnel
Staff Time (reporting
& publicity) 250 250
Other Expenses
Logos 500 500
Media 500 500
Project Total $72,195.01 $19,048.75 $250.00 $91,493.76
A motion was made by Commissioner Clayton, seconded by Commissioner Jeffers, and carried to approve a Letter of Intent to exhibit support for the 2010 Clean Fuel Advanced
Technology Proposal Application.
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BOARDS AND COMMITTEES APPOINTMENTS:
Clerk to the Board, Brenda Reaves informed the Board of interested citizens’ response to boards and committees as advertised in The Courier Times on January 13, 2010, with a deadline
to submit an application by March 2, 2010. Ms. Reaves presented four citizen applications to
Board as noted below. The Board is requested to make nominations from the applications received for board and committee appointments.
Adult Care Home Community Advisory Committee
1-Year Initial Term; 3-Year Reappointment: 1 position available 1) Anthony Burgess, by application, requested appointment
A motion was made by Commissioner Jeffers, seconded by Commissioner Puryear, and carried to appoint Anthony Burgess to the Adult Care Home Community Advisory Committee
on an initial one year term. Home Health and Hospice Advisory Committee
3-Year Term: 1 position each representing
Physician - NO APPLICATIONS RECEIVED
Piedmont Community College - NO APPLICATIONS RECEIVED
Juvenile Crime Prevention Council
Positions available include:
A representative of United Way or a non-profit for an initial 1 year term or a 2 year term
reappointment – NO APPLICATIONS RECEIVED
A member of the business community for an initial 1 year term or a 2 year term
reappointment
1) Margaret Bradsher, by application, requested reappointment
A motion was made by Chairman Lunsford, seconded by Commissioner Clayton, and carried to reappoint Margaret Bradsher for a 2 year term to the Juvenile Crime Prevention
Council representing a member of the business community.
Nursing Home Advisory Committee
1-Year Initial Term; 3-Year Reappointment; 2 positions available – NO APPLICATIONS RECEIVED
Orange Person Chatham Area Mental Health Board 3-Year Term: 3 positions available – NO APPLICATIONS RECEIVED
Region K Aging Advisory 3-Year Term: 1 position available – NO APPLICATIONS RECEIVED
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Work Force Development Board
1-Year Initial Term; 2-Year Reappointment
1 position available representing private industry. 1) Derrick Sims, by application, requested reappointment
2) Michael Riley, by application, requested appointment
A motion was made by Commissioner Clayton, seconded by Commissioner Puryear, and
carried to reappoint Derek Sims to the Work Force Development Board for 2 years. Commissioner Kennington requested the Clerk to contact Mr. Riley for consideration of being
appointed to any other boards or committees that currently have vacancies.
PERSON COUNTY AIRPORT 2011-2015 TRANSPORTATION IMPROVEMENT PROGRAM (TIP):
County Manager, Heidi York told the Board that Talbert & Bright, Inc., Person County’s Consultant Engineer for the Person County Airport, submitted a list of proposed projects for the
Airport to be undertaken for the 2011-2015 year period. Ms. York stated this list is much like a
capital improvement plan for the Airport. The Airport Commission reviewed these projects and approved at their meeting held on February 19, 2010 placing priority on updating the Airport
Master Plan to ensure accurate zoning for future utilization. Ms. York requested the Board to
review the proposed projects and approve the submission of these requests for State aid to Airports.
County Engineer, Paul Bailey stated an update to the Airport Master Plan is definitely overdue noting the Airport is still operating under the Plan approved in 1987. The TIP reflects
the work of the Master Plan which includes zoning and land use.
Commissioner Kennington stated his desire for the study to begin immediately. Mr.
Bailey recommended to the Board to consider the engineer selection process prior to study and update of the Master Plan. Mr. Bailey inquired with the Board who would be the lead agency in making the selection of the engineer as well as the update of the Master Plan: The Airport
Commission or the Board of County Commissioners. Commissioner Kennington stated the issue
of governance and the responsibilities of the County and the Airport Commission should be defined and who would be the lead agency. Mr. Bailey stated the charge of the Airport
Commission includes the authority to operate the Airport. A motion was made by Commissioner Kennington, seconded by Commissioner Jeffers,
and carried to request staff to prepare recommendations for future governances of authority by and between the Airport Commission and the Board of County Commissioners by review of the
bylaws and charter of the Airport Commission.
A motion was made by Commissioner Clayton, seconded by Commissioner Jeffers, and
carried to approve the Person County Airport 2011-2015 Transportation Improvement Program
as presented by the County Manager.
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CAPITAL IMPROVEMENT PLAN (CIP) FUNDING ALLOCATION:
Finance Director, Amy Wehrenberg and County Manager, Heidi York presented the revised 5-year CIP for Person County to the Board of Commissioners which includes a financing for a group of selected roofing projects as part of the borrowing already scheduled for the
Courthouse Renovation in FY 2011, and a borrowing for the Recreation and Senior Fitness Center in FY 2012. Ms. Wehrenberg pointed out changes that include the movement and re-
designation of previous approved projects due to the Board’s decision to finance the most critical
roofing along with the Courthouse Renovation versus funding from fund balance. Ms. Wehrenberg noted a few new projects were added and suggested using some of the additional
funds that were generated from the roofing projects that were re-designated in January for the
payment of debt service. Ms. Wehrenberg requested Board feedback as to whether the presented CIP is representative of the Board’s priorities.
Ms. Wehrenberg stated the Board will be requested to adopt the CIP at the meeting scheduled April 19, 2010. The adoption of the CIP will cover the needs and priorities for the
2011-2015 Plan as well as allocate funding for the projects in Fiscal Year 2010-2011. Commissioner Kennington requested the CIP (Recommended) 2011-2015 be posted on
the county website for citizen’s to have access to view. The County Manager agreed to have the
document posted on the county website.
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BUDGET AMENDMENT:
Finance Director, Amy Wehrenberg presented and explained the following Budget Amendment.
Upon a motion by Commissioner Clayton, and a second by Commissioner Jeffers and
majority vote, the Board of Commissioners of Person County does hereby amend the Budget of the General Fund(s) on this, the 15th day of March 2010, as follows:
Dept./Acct No. Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
General Government 49,964
Public Buildings (3,290)
Public Safety 48,302
Culture & Recreation 1,783
Human Services 10,404
Contingency-Undesignated (8,710)
Emergency Telephone Fund 38,100
REVENUES General Fund
Intergovernmental Revenues 62,001
Other Revenues 18,410
Fund Balance Appropriated 18,042
Emergency Telephone Fund
Fund Balance Appropriated 38,100
Appropriate: Incredible Years Grant awarded to Person County as part of the Family
Strengthening Initiative Program ($49,964); WIC grant received by the Health Department for
the purchase of a chair ($799); an adjustment in the Library State Grant ($1,783); an appropriation of fund balance for the purchase of a van, some SRT equipment and training costs
in the Law Enforcement Restricted Fund ($18,042); an appropriation of fund balance in the
Emergency Telephone Fund for the upgrade to the current CAD Mapping Display System and additional memory to the E911 server ($38,100); vehicle claim received for damage to a vehicle
in the Sheriff's office ($18,260); transfer of Undesignated Contingency (-$5,000) for food warmers in the Detention Center and (-$3,710) for replacement of Diesel Tank generator on EMS grounds; and a donation received at DSS ($150) and other various program adjustments
($9,455).
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CHAIRMAN’S REPORT: Chairman Lunsford stated he recently attended the installation service for the fourth
President of Piedmont Community College, Dr. Walter Bartlett and thanked those who also attended. Chairman Lunsford stated Dr Bartlett will be a great asset for Person County and asked
the group to support him.
MANAGER’S REPORT: County Manager, Heidi York told the Board that copies of the draft Board Retreat agenda for March 31, 2010 have been placed in their mailboxes. Ms. York requested input from the
Board so to finalize the agenda.
COMMISSIONER REPORT/COMMENTS: Commissioner Clayton had no comments.
Commissioner Jeffers recently attended a Youth Rally at the Senior Center and also
recognized the Canterbury House for receiving a Sharp Award from OSHA.
Commissioner Puryear had no comments.
Commissioner Kennington had no comments.
ADJOURNMENT: A motion was made by Commissioner Puryear, seconded by Commissioner Jeffers, and
carried to adjourn the meeting at 10:48 a.m.
_____________________________ ______________________________
Brenda B. Reaves Johnny Myrl Lunsford Clerk to the Board Chairman