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January 5 January 5, 2009 1 PERSON COUNTY BOARD OF COMMISSIONERS January 5, 2009 MEMBERS PRESENT OTHERS PRESENT Johnny Myrl Lunsford ABSENT Heidi York, County Manager Jimmy B. Clayton C. Ronald Aycock, County Attorney Kyle W. Puryear Faye T. Fuller, Clerk to the Board B. Ray Jeffers Brenda B. Reaves, Deputy Clerk to the Board Samuel R. Kennington Paul L. Bailey, Assistant County Manager The Board of Commissioners for the County of Person, North Carolina, met in regular session on Monday, January 5, 2009 at 7:00 p.m. in the Commissioners’ meeting room in the Person County Office Building. Chairman Lunsford called the meeting to order and asked Commissioner Clayton to lead in prayer and Commissioner Kennington to lead the Pledge of Allegiance. County Manager Heidi York is currently on maternity leave and Assistant County Manager Paul Bailey attended in Ms. York’s absence. DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA: Commissioner Clayton stated that Item #3 on the agenda was slated to be presented at the January 20, 2009 board meeting and should be deleted from the January 5, 2009 agenda. A motion was made by Commission Puryear, seconded by Commissioner Clayton and carried to approve the agenda as adjusted. INFORMAL COMMENTS: There was no comments from the public APPROVAL OF MINUTES: A motion was made by Commissioner Clayton, seconded by Commissioner Jeffers, and carried to approve the minutes of December 1, 2008. ADMINISTRATIVE REPORTS: A motion was made by Commissioner Puryear, seconded by Commissioner Clayton, and carried to approve the Administrative Reports for the Airport, Detention Center, Inspections, Public Library, Tax Administration and Collections. January 5, 2009 2 DISCUSSION OF NC HOUSE SELECT COMMITTEE ON HIGH SPEED INTERNET IN RURAL AREAS: Ms. Marcia McNally of 752 Tom Bowes Road, Hurdle Mills requested Board consideration to write a letter of support to the North Carolina House Select Committee requesting recommendations to be submitted to the General Assembly in efforts to making matching funds available to the next round of counties that are critically underserved and obtain high speed internet for rural North Carolina residents by encouraging carriers in North Carolina to move into another carrier’s territory to provide high-speed internet and telephone service and pass legislation as needed to require local telephone carriers to include high speed Internet as a basic utility service. The State has awarded $2.4 million in funds during the past two years to meet the needs of 10 of the 20 counties that are critically underserved. State legislators are expected to consider in their opening session whether or not to award additional funds in the coming fiscal year. Person County is in line to be a recipient in this round of grants. Suggested recommendations to be submitted to the General Assembly are as follows: • To bridge the gaps in rural high speed access, award $1.2 million in matching funds to the next round of critically underserved counties as identified in the 2006 100 County Report, • Introduce legislation that allows NC telephone cooperatives to move into rural areas where high speed access is needed whether or not a voice data company covers the area, and • Introduce legislation that requires all voice data companies to provide affordable high speed Internet access to any customer who requests service. A motion was made by Commissioner Puryear, seconded by Commissioner Kennington, and carried to approve a letter of support from the Board per the example, edited with any necessary changes to fit Person County’s needs, as well as to appoint a three-member committee from the community to monitor the progress ensuring Person County remains on the list to receive possible funding. Commissioner Puryear would be the commissioner appointee to the committee. January 5, 2009 3 January 5, 2009 4 REQUEST FOR CAPITAL OUTLAY FUNDS TO PURCHASE MODULAR CLASSROOM BUILDING FOR PERSON EARLY COLLEGE HIGH SCHOOL PROGRAM: Person County Schools Superintendent Dr. Larry Cartner requested Board consideration of the request for capital outlay funds to purchase a pod classroom building to be located on Piedmont Community College’s campus for development of Person Early College High School: A North Carolina “Learn and Earn” High School Program. Dr. Cartner presented an overview of the opportunity presented to our County noting the grant application submitted in April, 2008 was done jointly by Person County Schools and Piedmont Community College. The grant is valued at 1.5 million to be spread over 5 years and will be forfeited if a classroom building is not available on the college campus for this specific program. Grant approval is expected in March, 2009. The school would be open with ninth graders in August 2009 if Board approval is granted and the school has the appropriate classrooms available on Piedmont Community College’s campus. Person County Schools Assistant Superintendent Sandy Davis gave the Board a summary of the Early College Program. Ms. Davis noted that the NC “Learn and Earn” High School is designed to provide a learning environment built upon the establishment of supportive relationships where students and adults are focused on learning through well planned, relevant, and rigorous instruction. The Early College provides a unique high school environment for students in Person County who wish to earn a high school diploma and an associate’s degree and/or up to two years of college transfer credits simultaneously. The program is designed for five years, but students have the opportunity to finish sooner. Approximately half of the courses the students take at the early college high school will be taught by Piedmont Community College staff. The programs is intended to start with 50 ninth grade students in 2009-10 and add approximately that same number each year through 2012-13 reaching up to 250 students or even more potentially. The Board of Education suggests as many as 400 students could participate in this program by the end of five years. First generation college bound students will be the first targeted group. The Early College is required to be located on a community college or university campus. The partnering institution provides course offerings and instructors not available on the traditional high school campus. The collaboration between the public school system and the community college is able to offer the students a broader educational experience that emphasizes both academic and vocational pursuits. The deadline to present the grant according to Ms. Davis is January 22, 2009. The “Learn and Earn” Program was established by Governor Mike Easley and 2003 & 2004 General Assembly action enacting General Statutes 116C-4 including 2.2 million in recurring and non recurring funds. The Gates Foundation provided $11 million initial grants and will provide an additional $9 million. Goals are to reform high schools, better prepare students for college and the work force, establish seamless curricula and provide work based experience. Measureable outcomes are to increase preparedness for work and college, graduation rates, economic opportunities, and teacher/students satisfaction and decrease drop out rates, suspensions, retention, achievement gaps and January 5, 2009 5 violence. NC education stats include for every 100 students in the 9th grade, only 19 of the original 100 graduate with associate/bachelor degrees within six years. Commissioner Kennington raised questions to Ms. Davis regarding present programs currently offered to high school students through Piedmont Community College including: o The Huskins Bill program of which over 300 students are already engaged o The Concurrent or Dual Enrollment program for students to begin accessing college courses starting at age 16 of which approximately 200 students now engaged. o Learn and Earn courses for on line only involve approximately 15 students. o Under 16 year old gifted and mature program is no longer applicable. o UNCG – School of Science and Math – long distance learning classroom – at this time offers elective courses only. Commissioner Kennington confirmed with Ms. Davis that all the current programs defray debt, offer options to students to access high school and college courses as well as save money for parents. Ms. Davis stated that Early College is a step beyond the current program offerings. None of the current programs by themselves lead to a college degree unless students, on their own take additional courses during the 3 summers to earn an associate degree within the high school four year timeframe. Early College would provide the opportunity for 2 years college transfer or a degree with the age limit waived to 14 at 9th grade. Commissioner Kennington asked how Early College would affect Ninth Grade Academy. Ms. Davis responded that the Rocket Academy is a transition program for ninth graders to high school and stated no funding would be impacted nor would instruction materials, staff development or teachers by the Early College proposed program. The only impact would be that 50 ninth grade students would be on Piedmont Community College’s campus and not at the high school. Commissioner Kennington inquired about the maturity of ninth grades to enter the Early College. Ms. Davis stated their research notes student did not feel they gave up but gained however this would be individual based. Some students may not have an opportunity to attend college or was not interested in clubs or sports to keep them at the high school, and feel the opportunity is greater than the high school experience. Ms. Davis explained the timeline that was handed out to the group. In April of 2008 a letter of intent was developed to be one of the 12 to receive the possible grant. In July of 2008, the grant awarded was placed on hold by the NCDPI. In September 2008, Person County Schools was notified that the funds were released by the State for grant awards in which the planning team attending required meetings and training. Informal discussion with the County Manager regarding funding and potential inclusion in the spring 2009 bond package took place in October 2008. Site visits by the planning team January 5, 2009 6 as well as informal discussion with the County Manager and presentation to the Board Chair and Vice Chair took place in November, 2008. The request to be placed on the Commissioner’s agenda was made in December, 2008. Ms. Davis stated the ADM funding for teachers, staff development and instructional materials would be shared with the students in the proposed program. The State would pay for the principal up until next year and the Board of Education would want to have 100 students in the program to continue to fund. Ms. Davis further noted that both Person County School and Piedmont Community College would be making in- kind donations, i.e. copier, fax, custodian services, telephones, wireless internet, resources, shared positions with an agreement to share those things. The only ongoing expense after the grant ended would be the required college liaison position. Commissioner Kennington asked Dr. Owen of Piedmont Community College if the new building currently under construction would free up any space at the college. Dr. Owen stated it would free up space for their technical and health science programs, however, it would not create new space for this new proposed program. Assistant Superintendent Dave Bennett came before the board to explain the four modular classroom proposals as presented. Proposal 1: Purchase from Modular Technologies an eight-room modular school in Year 1. The building contains 7776 square feet, six classrooms, one media/research room, and one administrative/guidance office space. The unit will also include two restrooms. The modular unit purchase price is $262,330. Required site-work, foundation costs, utility installations and furniture for three classrooms and the office will be $160,000. Only three classrooms will be furnished in Year 1 at this cost. Total purchase price with set-up is $422,330 in Year 1. Proposal 2: Purchase from Modular Technologies the unit in proposal 1 above through a five-year lease-to-own agreement. Payments would be made equally over five years for the building alone. All set-up costs would still be required in Year 1. Annual lease-to-purchase cost is $62,333.40. Required site-work, foundation costs, utility installations and furniture for three classrooms and the office will be $160,000. Total cost of Year 1 is $222,333.40 and annual costs for Years 2-5 is $62,333.40. Proposal 3A & 3B: Either purchase or lease-to-purchase from Modular Technologies a used, seven-room modular unit with two restrooms from Iredell County for $156,000. The seven-room unit has 800 fewer square feet less usable space (one classroom). Unit built in 2003. 3A: Lease-to-purchase a used classroom pod from Iredell County. The annual lease rate is $37,224 for five years. Cost of Year 1 is $197,224 (with set-up). Cost of Years 2-5 would $37,224. January 5, 2009 7 3B: Purchase the used unit from Iredell County for $156,000 (price may be slightly negotiable). Required site-work, foundation costs, utility installations and furniture for three classrooms and the office will be $160,000. Total one-time purchase price is $316,000. Proposal 4: An exact unit as described in Proposal 1 engineered and priced by Mark Line Industries. Cost of unit is $362,860. Required site-work, foundation costs, utility installations and furniture for three classrooms and the office will be $160,000. Total costs $522,860. Lease purchase would be approximately $246,220 (with set-up) for Year 1. Cost of Years 2-5 would be $86,220. Mr. Bennett stated following conversations with BB&T Bank, lease options for a term of five years are available. Commissioner Puryear explored the option of the recent 3% budget cuts from the Person County Schools budget (approximately $280,000 per Finance Director Amy Wehrenberg) as a possible funding source to fund Proposal 3A. Commissioner Jeffers asked Mr. Bennett regarding the personnel needed. Mr. Bennett stated for Year 1 the plan is for three teachers, one principal, one counselor and the liaison, all funded by the grant. Mr. Bennett stated no impact would be made on the local budget for this proposal program. Commissioners Jeffers and Kennington asked the Board of Education representatives is any of the School Fund Balance could be used for this proposal program. The answer was no. A motion was made by Commissioner Puryear, seconded by Commissioner Kennington, to approve Proposal 3A as presented for a Lease- to- purchase a used classroom pod from Iredell County. The annual leave rate is $37,224 for 5 years, cost of year 1 is $197,224 with set up, funding by reallocating $280,000 back into the Person County School budget After discussion, a substitute motion was made by Commissioner Kennington, seconded by Commission Clayton to postpone action on this agenda item until the January 20, 2009 board meeting at which time additional options may be presented by the Board of Education. The substitute motion carried by a 3/2 vote with Commissioners Lunsford and Puryear casting the dissenting votes. HEALTH DEPARTMENT REQUEST FOR PHYSICAL THERAPIST & PHYSICAL THERAPIST ASSISTANT POSITIONS: Health Director Janet Clayton appeared before the Board on behalf of the Home Health & Hospice in-home physical therapy services. Historically Physical Therapist and Physical Therapist Assistant services have been provide through an independent contractor(s). After review and gathering information from our counties, Ms. Clayton requests Board approval that the Physical Therapist remain a contracted service and the Physical Therapist Assistant position be transferred from budgeted contracted services to January 5, 2009 8 the appropriate salary and fringe line items. Ms. Clayton indicated a potential budget savings of approximately $5,000 with this action. A motion was made by Commissioner Clayton, seconded by Commissioner Lunsford, and carried to approve the Physical Therapist remain a contracted service and the Physical Therapist Assistant position be transferred from budgeted contracted services to the appropriate salary and fringe line items. PERSON COUNTY HEALTH DEPARTMENT’S REVISED FEE SCHEDULE AND SETTING FEE POLICY: Health Director Janet Clayton advised the Board of Commissioners that the Board of Health conducted the annual review of the Health Department’s Fee Schedule and approved the changes on November 24, 2008 submitted for approval. There are five new fees approved to be added to the Fee Schedule. Additionally, the Health Department has implemented a “Setting Fees” policy which should also be reviewed and approved by the Board. A motion was made by Commissioner Clayton, seconded by Commissioner Jeffers, and carried to approve the Health Department’s Fee Schedule as well as the “Setting Fees” policy. Person County Health Department Revised Fee Schedule 2008 Procedure Code SERVICE Service Count 2007- 2008 Medicaid Rate 7/08 Current Person County Health Department BOH 2008- 2009 Approved Fee 36406 VENIPUNCTURE (<3YRS) 14.70 20.00 20.00 36415 VENIPUNCTURE 3.00 16.00 16.00 57170 Diaphragm Fitting/Inst. 65.53 96.00 96.00 58300 INSERTION OF IUD 69.35 150.00 150.00 58301 REMOVAL OF IUD 83.36 175.00 175.00 59025 FETAL NON-STRESS TEST 38.47 44.00 50.00 59425 ANTEPARTUM CARE 4-6 VISITS 365.28 648.00 1,154.00 59426 ANTEPARTUM CARE 7+ VISITS 653.12 972.00 1,706.00 76815 ULTRASOUND 78.81 85.00 100.00 80061QW Lipid Panel 18.72 25.00 81003 URINALYSIS 3.14 12.00 10.00 81025 URINE PREGNANCY TEST 8.84 25.00 25.00 82120 Amines 5.25 7.00 82270 BLOOD OCCULT, FECES 4.54 14.00 14.00 82465 CHOLESTEROL 6.08 19.00 19.00 January 5, 2009 9 82947 GLUCOSE (RANDOM) 5.48 19.00 19.00 82950 GLUCOSE (1HR) 6.64 21.00 20.00 82951 GLUCOSE TOLERANCE TEST (GTT - 3HR) 17.99 48.00 48.00 82952 GTT (3HR) ADDED SAMPLES 5.48 19.00 19.00 83036QW Glycated Hemoglobin Test 13.56 25.00 027623* DIAGNOSTIC PANEL (outside lab)* 30.00 35.00 00620* THYROID PROFILE w/ TSH 51.76 40.00 85018 HEMOGLOBIN 3.31 14.00 12.00 86580 TB SKIN TEST -PPD* n/c 20.00 25.00 096206* Varicella Zoster (IgG) (aka Varicella Titer) 18.00 43.00 87070 GC CULTURE 12.03 19.00 21.00 87081 GC CULTURE 8.06 19.00 21.00 87086 URICULT 11.28 38.00 30.00 87205 STAT GRAM STAIN SMEAR 5.96 21.00 20.00 87210 WET MOUNT 5.33 19.00 19.00 88142 PAP SMEAR (State Lab) - 12.33 12.33 90376 RABIES IG (Rig-HT) 78.08 175.00 175.00 90465 Immunization Admin Fee under 8yrs EP-17.25 28.00 28.00 90471 Immunization Admin Fee - single 17.25 28.00 28.00 90472 Immunization Admin (2 or more) 15.00 12.00 90632 Hepatitis A (Adult) 45.81 75.00 60.00 90636 Twinrix / Hepatitis A/B private 92.84 124.00 100.00 90649 Gardasil (HPV) - private 140.79 175.00 156.00 90657 INFLUENZA 6-35 MO.* 6.39 30.00 30.00 90658 INFLUENZA 3YRS.+* 13.22 30.00 30.00 90675 RABIES IM* 152.54 190.00 175.00 90716 VARICELLA private 72.74 86.00 125.00 90732 PNEUMONIA VACCINE* 27.03 45.00 45.00 90733 MENINGOCOCCAL Polysaccharide, SC/Jet 89.43 95.00 120.00 90746 HEP B - over 20 yrs.* 57.26 65.00 65.00 90772 THERAPEUTIC INJECTION 18.35 25.00 25.00 92551 AUDIOMETRY 8.58 29.00 25.00 96110 DENVER DEVELOPMENTAL TESTING 10.13 35.00 35.00 99001 HANDLING FEE 0.00 18.00 18.00 99173 VISION TEST 0.00 20.00 20.00 99201 OFFICE VISIT - NEW - BRIEF 62.10 75.00 75.00 99202 OFFICE VISIT - NEW - LIMITED 93.15 105.00 115.00 January 5, 2009 10 99203 OFFICE VISIT - NEW - INTERMEDIATE 132.48 165.00 165.00 99204 OFFICE VISIT - NEW - EXTENDED 194.58 230.00 240.00 99205 OFFICE VISIT - NEW - COMPREHENSIVE 244.26 275.00 275.00 99211 OFFICE VISIT - ESTABLISHED-MINIMAL 34.16 50.00 50.00 99212 OFFICE VISIT - ESTABLISHED - BRIEF 56.93 70.00 75.00 99213 OFFICE VISIT - ESTABLISHED - INTERMEDIATE 78.66 90.00 100.00 99214 OFFICE VISIT - ESTABLISHED -EXTENDED 122.13 145.00 150.00 99215 OFFICE VISIT- ESTABLISHED - COMPREHENSIVE 182.16 200.00 205.00 99381 PREVENTIVE VISIT, NEW AGE 0-1 90.00 140.00 150.00 99382 PREVENTIVE VISIT, NEW AGE1-4 90.00 150.00 165.00 99383 PREVENTIVE VISIT, NEW AGE 5-11 90.00 165.00 190.00 99384 PREVENTIVE VISIT, NEW AGE 12-17 EP/FP 90/169 200.00 210.00 99385 PREVENTIVE VISIT, NEW AGE 18-39 EP/FP 90/167 200.00 210.00 99386 PREVENTIVE VISIT, NEW AGE 40-34 199.00 225.00 225.00 99387 PREVENTIVE VISIT, NEW 65+ 215.00 235.00 240.00 99391 PREVENTIVE VISIT, EST AGE 0-1 90.00 130.00 120.00 99392 PREVENTIVE VISIT, EST AGE 1-4 90.00 140.00 135.00 99393 PREVENTIVE VISIT, EST AGE 5-11 90.00 155.00 145.00 99394 PREVENTIVE VISIT, EST AGE 12-17 EP/FP 90/146 195.00 195.00 99395 PREVENTIVE VISIT, EST AGE 18-39 EP/FP 90/142 195.00 195.00 99396 PREVENTIVE VISIT, EST AGE 40-64 158.00 215.00 215.00 99397 PREVENTIVE VISIT, EST AGE 65> 175.00 225.00 200.00 99501 HOME VISIT FOR POSTPARTUM 60.00 Medicaid Only 65.00 99502 HOME VISIT NEWBORN 60.00 Medicaid Only 65.00 BDCHK RETURNED CHECK 0.00 25.00 25.00 D0145 ORAL SCREENING 38.07 Medicaid Only 43.00 D1206 TOPICAL FLUORIDE 15.44 Medicaid Only 26.00 DISCLOSURE ACCOUNTING OF DISCLOSURE 0.00 0.25 0.25 G0008 FLU ADMIN FEE MEDICARE 8.00 current Medicare rate January 5, 2009 11 G0009 PNEU ADMIN FEE MEDICARE 8.00 current Medicare rate J1055 DEPRO PROVERA 40.50 60.00 60.00 J2790 RHOGAM INJECTION 89.71 160.00 140.00 J7300 PARA GARD IUD 427.50 437.50 430.00 J7302 MIRENA IUD (effective 1/1/06) 527.30 487.00 535.00 MR COPY COPY OF MEDICAL RECORD 0.00 0.50 0.50 RTITER RABIES TITER / KANSAS STATE 0.00 25.00 64.00 S4993 Birth Control Pills 3.50 6.50 6.50 T1002 RN SERVICES 19.50 Medicaid Only 25.00 T1016 CHILD SERVICE COORDINATION 21.74 Medicaid Only 25.00 T1017 MATERNITY CARE COORDINATION 29.30 Medicaid Only 33.00 New Procedures Fee Changes * Lab Corp Procedure Number January 5, 2009 12 January 5, 2009 13 January 5, 2009 14 PERSON INDUSTRIES CODE OF ETHICS AND POLICIES AND PROCEDURES: Person Industries Director Wanda Rogers requested Board approval of Person Industries Code of Ethics as well as new and revised policies and procedures. Ms. Rogers presented a summary of all policies and procedures that are new or revised since the Board of Commissioners previous approval in February 2006. Policy Manuals have been in the Clerk’s office for review. All new or revised policies are a result of changes in CARF (national accreditation), MH/DD/SAS, Medicaid and Vocational Rehab requirements. A motion was made by Commissioner Jeffers, seconded by Commissioner Clayton, and carried to approve the Person Industries Code of Ethics as well as the new and revised policies and procedures as presented. Person Industries Code of Ethics • We are dedicated to excellence with an emphasis on quality, stakeholder satisfaction and continuous improvement. • We will treat all employees/consumers with dignity and respect, regardless of race, color, religion, gender, disability, age, sexual orientation, or national origin. • We promote inclusion, choice, community supports and best practice. • We are committed to using all resources wisely and honestly. • We will protect the privacy and confidentiality of all employees/consumers. • We assure the basic human rights as well as the client rights of all persons served. • We utilize internal and external professional reviews to ensure excellence in our program and business practices. • We will market our business and consumer services in a fair, lawful, and ethical manner. • We strive to be financially self-sufficient and competitive in our business contracts. • We will conduct business and services with honesty, integrity and professionalism while adhering to federal and state laws and regulations, therefore protecting our good public image and reputation. Revised 10/08 Adopted 07/07 January 5, 2009 15 January 5, 2009 16 January 5, 2009 17 January 5, 2009 18 January 5, 2009 19 January 5, 2009 20 January 5, 2009 21 PRESENTATION OF PERSON COUNTY EXECUTIVE AIRPORT 2010-2014 TRANSPORTATION IMPROVEMENT PROGRAM: Assistant County Manager Paul Bailey presented the Person County Executive Airport 2010-2014 Transportation Improvement Program outlining the list of proposed projects as recommended by Talbert & Bright, Inc. (Person County’s Consultant Engineer for airport issues). The Airport Commission met and approved the project listing on January 2, 2009 with a priority of #1 updating the Airport Master Plan and ALP Drawings. The North Carolina Division of Aviation requests annual Transportation Improvement Program plans to be updated with Board approval to serve as an official blueprint to proceed should funding be awarded. Mr. Bailey noted that funds awarded are usually on a 90/10 basis whereby Person County allocates the 10%. A motion was made by Commissioner Clayton, seconded by Commissioner Lunsford, and carried to approve the Person County Executive Airport 2010-2014 Transportation Improvement Program plan as presented. January 5, 2009 22 January 5, 2009 23 January 5, 2009 24 January 5, 2009 25 January 5, 2009 26 January 5, 2009 27 January 5, 2009 28 January 5, 2009 29 January 5, 2009 30 January 5, 2009 31 January 5, 2009 32 January 5, 2009 33 January 5, 2009 34 January 5, 2009 35 January 5, 2009 36 January 5, 2009 37 January 5, 2009 38 January 5, 2009 39 January 5, 2009 40 January 5, 2009 41 BOARD AND COMMITTEES APPOINTMENTS: Deputy Clerk Brenda Reaves presented the applications received from interested citizens for appointment to fill current vacancies on county boards and committees as advertised in The Courier Times on November 15, 2008. Juvenile Crime Prevention Council Judge Mark Galloway requesting re-appointment representing the Chief District Court Judge slot for a 2 year term. A motion was made by Commissioner Lunsford, seconded by Commissioner Clayton, and carried to reappointment Judge Mark Galloway to the Juvenile Crime Prevention Council. Deborah Tinnin requesting re-appointment as the Health Department designee for a 2 year term. A motion was made by Commissioner Lunsford, seconded by Commissioner Jeffers, and carried to reappoint Deborah Tinnin to the Juvenile Crime Prevention Council. Connee White, Ronnie Bugnar, Catherine Waugh, and Froncello Bumpass requesting re-appointment as well as Latisha Linzsey and Keri Jeffrey Davis requesting initial appointments, each for a 2 year term representing Citizens At Large A motion was made by Commissioner Lunsford, seconded by Commissioner Jeffers, and carried to approve the six named individuals for appointment to the Juvenile Crime Prevention Council to fill the six citizen at large vacancies. Orange Person Chatham Area Mental Health Board Amanda T. Blanks requesting re-appointment for a 4-year term. The informal interview process was waived due to only one application being received and the fact it was for reappointment. A motion was made by Commissioner Clayton, seconded by Commissioner Lunsford, and carried to reappoint Amanda Blanks to the Orange Person Chatham Area Mental Health Board. January 5, 2009 42 Person Area Transportation System Board Of Directors Craig Thomas requests appointment to fill an unexpired term 8/6/2010. A motion was made by Commissioner Lunsford, seconded by Commissioner Clayton, and carried to appoint Craig Thomas to the Person Area Transportation System Board of Directors. No applications were received for the following boards and committees. These will be re-advertised. Home Health and Hospice Advisory Committee 3-Year Term: 1 position available for a Hospital representative Industrial Facilities and Pollution Control Financing Authority 1 position to fill an unexpired term 6/30/2013 Juvenile Crime Prevention Council ™ A person under the age of 21 for initial one year term or 2 year re-appointment - ™ A member of the business community for initial one year term or 2 year re- appointment Nursing Home Advisory Committee 1-Year Initial Term; 3-Year Reappointment; 1 position available Region K Aging Advisory 3-Year Term: 1 position available Roxboro/Person County Human Relations Commission 3-Year Term; 1 position available Work Force Development Board 1-Year Initial Term; 2-Year Reappointment 1 position available representing private industry. The Airport Commission received no applications, however, membership of 5 voting slots are fulfilled requiring no Board action for this commission. The Board received and approved a letter of resignation from Commissioner Kennington for his seat on the Planning Board. This unexpired term slot will also be advertised with the other current vacancies. January 5, 2009 43 APPOINTMENT OF NCACC LEGISLATIVE LIASON: Assistant County Manager Paul Bailey requested the board to appoint a Legislative Liaison to the NC Association of County Commissioners for the 2009-10 legislative biennium. A motion was made by Commissioner Puryear, seconded by Commissioner Kennington, and carried to approve Jimmy B. Clayton as Person County Legislative Liaison to the NC Association of County Commissioners for the 2009-10 legislative biennium. BUDGET AMENDMENT: Finance Director Amy Wehrenberg presented and explained the following Budget Amendment. BUDGET AMENDMENT Upon a motion by Commissioner Clayton, and a second by Commissioner Jeffers and majority vote, the Board of Commissioners of Person County does hereby amend the Budget of the General Fund(s) on this, the 5th day of January 2009, as follows: Dept./Acct No. Department Name Amount Incr / (Decr) EXPENDITURES General Fund General Government 108,200 Public Buildings & Grounds 1,430 Public Safety (237,999) Human Services 15,093 Environmental Protection (89,391) Culture and Recreation 655,293 Contingency (16,430) Transfers 339,848 Schools Capital Reserve Fund Capital Reserve for Schools 182,233 Person Industries Fund-Special Revenue Fund 5,115 Airport Construction Capital Project Fund 166,667 Bldg Construction, Roof Replmt & Paving Capital Project Fund 283,000 January 5, 2009 44 REVENUES General Fund Intergovernmental Revenues 327,500 Other Revenues 23,777 Fund Balance Appropriated 424,767 Schools Capital Reserve Fund Transfer from General Fund 182,233 Person Industries Fund-Special Revenue Fund Transfer from General Fund 5,115 Airport Construction Capital Project Fund Vision 100 Grant 47.8.1-Federal 150,000 Vision 100 Grant 47.8.1-Local 16,667 Bldg Construction, Roof Replmt & Paving Capital Project Fund Fund Balance Appropriated 283,000 Explanation: Appropriate: available funds from Recycling (capital outlay-fleet) $90,000 and carrying forward remaining funds from FY 2007-08 (FBA) for Courthouse A&E fees $18,000; insurance claim for damaged furniture at Register of Deeds $200; insurance claim for Sheriff's vehicle (total loss) $23,577; remaining funds in Bldg Construction, Roof Replmt & Paving Capital Project Fund to be spent on vehicle capital from the General Fund (-)$283,000; unemployment insurance for various depts $42,534; PARTF grant for the Mayo Educational Center building $655,000; property & liability insurance payment for the Maxway Building $1,430; to correct additional funds that were approved for the Bus Garage Project in May 2007 but never transferred to the project from the General Fund $200,000; additional restricted sales tax for schools accrued in FY 2007 $182,233; and federal and local airport funds for the Vision 100 Grant $166,667. CHAIRMAN’S REPORT: Commissioner Lunsford stated he had spoken to each commissioner regarding the 2009 Person County Board of Commissioners Committee Assignments. Commissioner Lunsford gave his list to Deputy Clerk Brenda Reaves to type and distribute. January 5, 2009 45 2009 Person County Board of Commissioners COMMITTEE ASSIGNMENTS Vice-Chairman Jimmy B. Clayton COG Board Local Emergency Planning Committee NCACC – Liaison Neuse River Basin Association Orange-Person-Chatham Mental Health Board Region K Workforce Development Board Commissioner B. Ray Jeffers Animal Control Advisory Committee Council on Aging Extension Advisory Committee Fire Committee Social Services Board Tar-Pamlico River Basin Commissioner Sam Kennington Airport Commission Chamber of Commerce Economic Development Commission (EDC) Person Memorial Hospital Board of Trustees Roxboro/Person County Development Board (Economic) Roxboro Development Group Solid Waste Advisory Committee Chairman Johnny Myrl Lunsford Airport Commission COG Board Health Board Juvenile Crime Prevention Council Recreation Advisory Committee Smart Start Commissioner Kyle Puryear E-911 Committee Economic Development Commission (EDC) Ex-Officio Home Health & Hospice Advisory Committee Kerr Tar Rural Planning Organization (RPO) Regional Library Board Transportation Development Plan Steering Committee (TDP) 1/7/2009 January 5, 2009 46 MANAGER’S REPORT: Assistant County Manager Paul Bailey had nothing to report. COMMISSIONER REPORT/COMMENTS: Commissioner Clayton reminded the board that the Legislative Goals Conference would be held in Raleigh on January 15-16, 2009. At this time Commissioners Clayton and Jeffers are registered to attend. Commissioner Jeffers apologized for giving any citizens false hope of the possible reappointment of the seats on the Recreation Advisory Board representing the booster clubs. These appointments were for an initial year and after evaluation were not reappointed. Commissioner Puryear had nothing to report. Commissioner Kennington commented on the lack of a long range plan for Person County with hope of making this a priority at the board retreat in March, 2009. Commissioner Kennington asked the Assistant County Manager to get an update on the bridge repair on Rolling Hills Road. Commissioner Kennington asked the group about disposing of old lead paint, old batteries, and old tires. Mr. Bailey stated the batteries and tires could be taken to the landfill and that Cooperative Extension has a hazardous material disposal program at least once a year. ADJOURNMENT: A motion was made by Commissioner Jeffers, seconded by Commissioner Clayton, and carried to adjourn the meeting at 9:18 p.m. _____________________________ ______________________________ Brenda B. Reaves Johnny Myrl Lunsford Deputy Clerk to the Board Chairman