June 15
June 15, 2009
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PERSON COUNTY BOARD OF COMMISSIONERS JUNE 15 , 2009
MEMBERS PRESENT OTHERS PRESENT
Johnny Myrl Lunsford Heidi York, County Manager
Jimmy B. Clayton C. Ronald Aycock, County Attorney
Kyle W. Puryear Brenda B. Reaves, Clerk to the Board
B. Ray Jeffers
Samuel R. Kennington
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, June 15, 2009 at 9:00 a.m. in the Commissioners’ meeting
room in the Person County Office Building.
Chairman Lunsford called the meeting to order and asked Commissioner Clayton
to lead in prayer and Commissioner Kennington to lead the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
Chairman Lunsford requested Board consideration to add to the agenda a
Resolution Supporting an Alternative Method of Recognition for Veterans Status to
Merchant Marine Seamen of World War II.
A motion was made by Commissioner Clayton, seconded by Commissioner
Jeffers and carried to add to the agenda for consideration a Resolution Supporting an
Alternative Method of Recognition for Veterans Status to Merchant Marine Seamen of
World War II.
A motion was made by Commissioner Jeffers, seconded by Commissioner
Clayton, and carried to approve the agenda as adjusted.
INFORMAL COMMENTS:
There were no comments from the public.
APPROVAL OF MINUTES:
A motion was made by Commissioner Jeffers, seconded by Chairman Lunsford,
and carried to approve the minutes of May 28, 2009, June 1, 2009, June 2, 2009 and
June 8, 2009.
ADMINISTRATIVE REPORTS:
A motion was made by Commissioner Jeffers, seconded by
Commissioner Puryear, and carried to approve the Administrative Reports for the
Emergency Medical Services and Inspections. Commissioner Kennington noted the
increase in building fees on the Inspections report.
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PERSON COUNTY JUVENILE CRIME PREVENTIONFUNDING
RECOMMENDATIONS:
Mr. David Carter, a member of the Juvenile Crime Prevention Council (JCPC)
presented to the Board the JCPC recommended funding allotments of the State allocation
as outlined below:
4-H YES:
Teen Court, Community Service & Restitution,
Guided Growth & Psychological services
$113,453
Roots & Wings Parenting Program $5,666
Administrative Funds for JCPC $1,500
Subtotal $129,698
Unallocated (reflects anticipated cut by State) $9,079
Total State Allocation $120,619
Mr. Carter requested Board approval of the JCPC recommended funding
allotments of the State allocations noting JCPC is an arm of the Board of Commissioners
that evaluates annually community needs to identify gaps and services for Person County
youth. JCPC receives State funding annually from the NC Department of Juvenile
Justice. Mr. Carter noted a Request for Proposal is annually advertised for non profits to
apply to present services for consideration. Mr. Carter explained that proposals were
received from the 4-H YES program as well as Roots and Wings. JCPC evaluated the
proposals and recommended adding the needed parenting program to the array of services
that are already offered by 4-H YES.
The Board asked the 4-H YES Program Director, Derek Day questions about the
funding allotments. Mr. Day stated the JCPC wanted to add an additional component for
a parenting program with less money, further noting if Board approved, a service and
personnel time will have to be cut from the 4-H YES program to accommodate the new
component. Mr. Day confirmed to the Board that 4-H YES is not currently nor equipped
to offer the parenting program. Mr. Day estimates the anticipated cut by the State to be
even greater than what is predicted but cannot know the final allocation by the State until
the State budget is adopted. Mr. Day told the Board the requested county match funds
(20% of the total State allocation) are included in the budget and is estimated at $30,158
to sustain the current 4-H YES Program and Roots & Wings parenting classes, if
approved, and $12,000 for respite care services that is contracted with Central Children’s
Homes to shelter juveniles for up to 30 days.
After board discussion a motion was made by Commissioner Kennington,
seconded by Commissioner Puryear, and carried to approve the JCPC funding request
with the exception of the $5,666 allotment for Roots & Wings which should be placed
back in the 4-H YES program allotment.
June 15, 2009
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DESIGNATION OF THE NACO VOTING DELEGATE:
Chairman Lunsford made a motion to nominate Commissioner Clayton to
represent Person County as the voting delegate at the NACo 2009 Annual Conference to
be held July 24-28, 2009 in Davidson County, Tennessee. The motion carried
unanimously.
VIDEO STREAMING OF COUNTY COMMISSIONER MEETINGS:
Commissioner Kennington stated the Board can only take action as a body in an
official meeting, noting any deliberations of a majority of the Board, as confirmed by the
County Attorney, are treated as a meeting subject to the same notice requirements as
other meetings. The County Attorney clarified that a poll is not considered a meeting and
therefore no action can be taken. If Commissioners express their opinion on an issue in a
poll, any action on that issue must be taken in an open, official session. Commissioner
Kennington requested the Board to establish rules to govern when an official meeting is
streamed on the internet to ensure the public and media are informed and aware of any
action taken by the Board.
A motion was made by Commissioner Kennington, seconded by Commissioner
Puryear, that beginning on July 1, 2009, barring any unforeseen technical difficulties, all
meetings of the Person County Board of County Commissioners will be streamed live on
the Person County internet site by the Person County Information Technology
Department, including but not exclusive to regular scheduled meetings, special meetings,
public hearings, work sessions and budget work sessions.
After Board discussion clarifying the motion before them, the County Attorney
stated his concern for the motion on the table is to define who would make the
determination of any technical impediment, and suggested delegating to the County
Manager or to the Chairman.
Chairman Lunsford noted the authority of the meeting resides with the
responsibility of the Chairman of the Board unless otherwise designated by the Board
according to county law. The County Attorney confirmed the procedures under state law
provide the Chair responsibility for running the meeting, presiding and organizing the
meeting, and that the Board’s current rules state for the Chair to be responsible for those
duties.
A substitute motion was made by Commissioner Clayton, seconded by
Commissioner Jeffers and carried to postpone the decision of the video streaming of
county commissioner meetings until the next scheduled meeting on July 6, 2009 to allow
the County Attorney, County Manager, and Commissioner Kennington adequate time to
revise the motion.
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CONSIDERATION TO ADOPT A RESOLUTION SUPPORTING AN
ALTERNATIVE METHOD OF RECOGNITION FOR VETERANS STATUS TO
MERCHANT MARINE SEAMEN OF WORLD WAR II:
A motion was made by Commissioner Clayton, seconded by Commissioner
Jeffers and carried to adopt the Resolution Supporting an Alternative Method of
Recognition for Veterans Status to Merchant Marine Seamen of World War II.
Commissioner Clayton requested for Person County’s District Congressman, U.S.
Representative Brad Miller replace the names listed that apply for another county.
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BUDGET AMENDMENT:
Finance Director, Amy Wehrenberg presented and explained the following
Budget Amendments.
Upon a motion by Commissioner Puryear, and a second by Commissioner Clayton and
majority vote, the Board of Commissioners of Person County does hereby amend the
Budget of the General Fund(s) on this, the 15th day of June 2009, as follows:
Dept./Acct No. Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
Education 1,492
Contingency 18,915
Public Safety (18,915)
Human Services 1,665
Bus Garage Construction/Health Building
Renovation/ PCC Roofing Project 18,915
REVENUES General Fund
Intergovernmental Revenues 250
Other Revenues 2,907
Bus Garage Construction/Health Building
Renovation/ PCC Roofing Project
Fund Balance Appropriation 18,915
Appropriate: Terrell School Fund received in excess of budget ($1,492); transfer of remaining funds
in the Bus Garage, Health Building Renovation, and PCC Roofing Capital Project Fund to be spent
on vehicle capital from the General Fund (-$18,915); and various donations and program adjustments
in DSS ($1,665).
June 15, 2009
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Dept./Acct No. Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
General Government
5,800
Public Safety
32,000
Contingency
(31,800)
Person Industries Fund
2,296
REVENUES General Fund
Other Revenues
6,000
Person Industries Fund
Other Revenues
2,296
Appropriate: Revenues above estimates in Concealed Weapons Permit Fees ($6,000); two
and a half positions that were approved in January 2010 in the Judicial Department for Courthouse
security ($26,000) funded from Undesignated Contingency (-$26,000); property and liability
insurance payment for a claim with the NCACC Risk Management Pool ($5,800) funded from
Contingency for Insurance (-$5,800); interfund transfer from the professional services line item
(-$2,400) to the part-time salary and wages ($2,300) and dues and subscription ($100) lines for
Recreation, Arts and Parks; and an insurance claim received for damage to a vehicle in the Person
Industries Department ($2,296).
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Commissioner Kennington asked the Finance Director for clarification of the
recent capital project (Bus Garage, Piedmont Community College, Person County) that
had left over funds that required to be spent in a restricted time frame. The Finance
Director confirmed there was a time constraint with the installment financing contract
that any money left over with that project had to be used for a capital item by July 18,
2009. The Finance Director noted it is was a school project, county project and a
community college project combined noting the Bus Garage project was the majority of
the combined project. The Finance Director stated county funds were borrowed to pay
for the projects and the left over funds resulted from the interest earnings on all the
monies in the escrow account, further noting the Board was not bound to use those left
over funds on any certain one of the three projects that were included in the financing.
The Finance Director based her recommendation on the amount of funds left over as well
as considered the time constraint leading to her recommendation at the last Board
meeting that resulted in Board approval of a vehicle which has already been ordered.
CHAIRMAN’S REPORT:
Commissioner Lunsford had no report.
MANAGER’S REPORT:
County Manager, Heidi York reminded the Board of the scheduled July meetings,
asking their desire to cancel one of the meeting due to light agendas. After board
discussion a motion was made by Commissioner Puryear, seconded by Commissioner
Kennington, and carried to cancel the July 20, 2009 regular scheduled meeting.
COMMISSIONER REPORT/COMMENTS:
Commissioner Kennington recently attended the Person County Grange meeting
noting he spoke to the attendees about the Person County budget.
Commissioner Puryear had no report
Commissioner Jeffers extended his thanks to Amy Wehrenberg and the Finance
staff for their work on the budget.
Commissioner Clayton noted the value of the North Carolina Association of
County Commissioners especially during the State budget work sessions.
June 15, 2009
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ADJOURNMENT:
A motion was made by Commissioner Puryear, seconded by Commissioner
Jeffers, and carried to adjourn the meeting at 9:50 a.m.
_____________________________ ______________________________
Brenda B. Reaves Johnny Myrl Lunsford
Clerk to the Board Chairman