August 18PERSON COUNTY BOARD OF COMMISSIONERS August 18, 2008
MEMBERS PRESENT OTHERS PRESENT
Johnny Myrl Lunsford, Chairman -ABSENT Heidi N. York, County Manager
Jimmy B. Clayton, Vice-Chairman C. Ronald Aycock, County Attorney
Kyle W. Puryear Faye T. Fuller, Clerk to the Board
Larry H. Bowes Brenda B. Reaves, Deputy Clerk to the Board
Larry E. Yarborough, Jr.
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The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, August 18, 2008 at 9:00 a.m. in the Commissioners’ meeting
room in the Person County Office Building.
Vice-Chairman Clayton called the meeting to order and led in prayer.
Commissioner Bowes led the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Puryear, seconded by Commissioner
Bowes and carried to add to the agenda consideration of an additional position on the
Airport Commission.
INFORMAL COMMENTS:
Jim Stovall – EDC Commission – Commended the Board on their recent action
to take under advisement information received on the Bio-Agro Defense Facility. He
said it would be premature to make a decision on a Resolution To oppose the facility until
all studies are completed.
Kay Reynolds – Spoke opposing the Bio-Agro Defense Facility.
APPROVAL OF MINUTES:
A motion was made by Commissioner Puryear, seconded by Commissioner
Yarborough and carried to approve the minutes of the following meetings: July 7, 21,
22, August 4, 2008.
ADMINISTRATIVE REPORTS:
The following Administrative Reports were received and accepted by motion of
Commissioner Yarborough, and second by Commissioner Puryear: Emergency Medical
Services and Inspections Departments.
August 18, 2008 1
CONSIDERATION OF A RESOLUTION TO OPPOSE THE NATIONAL BIO-
AND AGRO-DEFENSE FACILITY:
Commissioner Clayton presented a Resolution to oppose the National Bio-and
Agro-Defense Facility proposed for Butner, N. C., and made a motion that the
Resolution be accepted. The motion died for lack of a second.
PRESENTATION OF 20TH CONSECUTIVE CERTIFICATE OF
ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING (CAFR):
Vice-Chairman Clayton presented the GFOA Certificate of Achievement for
Excellence in Financial Reporting. This is the twentieth consecutive year that Person
County Government has achieved this prestigious award. This is the eighteenth
consecutive year that Person County has received this award with Andrew Davenport as
Finance Director. Mr. Davenport, although retired, was in attendance to receive the
award.
Commissioner Yarborough said it had been a pleasure to work with Mr.
Davenport. Commissioner Bowes said Mr. Davenport was always willing to get
information to the Board in a timely manner and had been a valuable asset to Person
County. Vice-Chairman Clayton also commended Mr. Davenport for the work he had
done for Person County over the past years. All Board members wished him well in his
retirement.
CONSIDERATION OF APPROVAL OF JCPC GRANT AGREEMENT:
JCPC Chairman Ronnie Bugnar appeared before the Board to request approval for
the contract between Person County and NC Department of Juvenile Justice and
Delinquency Prevention for the continuation of the 4H Youth Enrichment Service
Program. The State funding amount is $126,869 which requires a 20% County match of
$25,374.
A motion was made by Commissioner Puryear, seconded by Commissioner
Bowes, and carried to approve the JCPC Grant Agreement.
REQUEST FOR SUPPORT FOR PERSON COUNTY REENTRY PARTNERSHIP
(PCRP):
Ms. Debra Tanner Davies and Pastor Sylvester Clay appeared before the Board
and explained that the Person County Reentry Partnership was founded in April 2008
with a vision to form an alliance of civic, business and faith based partnerships to help
deserving individuals to become productive citizens. Their mission is stated as – To
educate the public while assisting and equipping the people in our community who are
disadvantaged and displaced due to their criminal background in order to advance and
succeed in our society. The Partnership is a certified 501-C status organization and under
the umbrella of the Good Samaritan.
August 18, 2008 2
A request was made for $10,000 contribution from the County to assist with the
proposed budget for the organization.
Commissioner Clayton stated the request should have been brought to the Board
for consideration during the budget process. He asked that the County Manager develop
a non-profit funding process for next year’s budget preparation.
REQUEST FOR SUPPORT FOR PERSONALITY 2008:
Marcia O’Neil appeared before the Board to request sponsorship for Personality.
She explained that the Chamber is not getting sponsorships as in the past due to the
economic downturn. The City of Roxboro is a 2008 sponsor. Ms. O’Neil requested a
contribution from the county in the amount of $5,000.
A motion was made by Commissioner Puryear, seconded by Commissioner
Yarborough and carried by a 3/1 vote to appropriate $5,000 towards Personality 2008.
Commissioner Clayton cast the dissenting vote.
REQUEST FOR SUPPORT FOR PCC ROOFING NEEDS AND UPDATE ON
PIEDMONT COMMUNITY COLLEGE CAPITAL IMPROVEMENT NEEDS:
Dr. H. James Owen appeared before the Board and outlined the specifics for
PCC’s capital and operating needs. He requested funding related to the construction of
the Technical Education Building in the amount of $616,117 and $200,000 for roof
replacement on Building G on the Person County Campus. Dr. Owen stated the Building
G roof project has been included in their Capital Improvement Plan (CIP) since the 2003-
2004 fiscal year.
Commissioner Clayton said the County needs to see if there are other projects that
could be combined into a financing package and suggested that a decision be delayed
until the next meeting.
Following a discussion regarding possible funding projects, it was the consensus
of the Board to direct the Finance Director and County Manager to explore a financing
package for the various proposed roof projects and bring a recommendation back to the
Board on September 2, 2008.
PRESENTATION OF SCHEDULE OF VALUES:
Tax Administrator Russell Jones appeared before the Board and made a formal
presentation of the 2009 Rules and Schedule of Values. He asked that the Board set a
Public Hearing Date of September 2, 2008 to receive public comment on the Schedule.
The Tax Manual will be on display in the County Manager’s Office and Assessor’s
Office for public inspection.
August 18, 2008 3
Phillip Christy, Revaluation Manager explained in detail to the Board the process
through which the property revaluation takes place. He further explained that the 2009
values will hold through 2013.
A motion was made by Commissioner Puryear, seconded by Commissioner
Bowes and carried to set a Public Hearing date for September 2, 2008 to receive public
comment on the Schedule of Values. The motion further included acceptance of the 2009
Proposed Rules and Schedule of Values.
REQUEST TO PLACE A BOND REFERENDUM ON NOVEMBER BALLOT:
Recreation, Arts, & Parks Director Mitch Pergerson appeared before the Board to
request the Board to authorize a bond referendum in the amount of $6 million to allow
the citizens to decide on bond financing for the proposed Recreation and Senior Center.
He further asked that the Board adopt a Notice of Intent and have same published in the
local newspaper.
County Attorney Ron Aycock read the following language which would be
included on the November ballot:
$6,000,000 – RECREATION FACILITIES BONDS for the purpose of
providing funds, with any other available funds, for providing additional
recreation facilities of said County, including the construction of a
recreation and senior center to provide recreation opportunities to
persons of all ages and the acquisition of necessary land, rights of way,
furnishings and equipment.
County Manager York pointed out that the $6.0 million does not include purchase
of land or operating costs. The project is based on the assumption that the County will
use land it already owns. She also expressed concerns if the County wants to proceed
with a financing package before it has secured the scope, design, location and solid cost
estimates. She further stated that the impact on the tax rate for a bond referendum of $6.0
million is about 2 cents.
A motion was made by Commissioner Yarborough, seconded by Commissioner
Bowes and carried to place the Recreation Facilities Bond referendum on the November,
2008 ballot and adopt and publish the Resolution of Intent to Apply to the Local
Government Commission for Approval of Bonds.
A motion was made by Commissioner Yarborough, seconded by Commissioner
Bowes and carried to schedule a Public Hearing for September 2, 2008 to receive public
comment on the issue.
August 18, 2008 4
A regular meeting of the Board of Commissioners for the County of Person,
North Carolina, was held in the Commissioners’ Meeting Room in the Person County
Office Building, in Roxboro, North Carolina, the regular place of meeting, at 9:00 A.M.,
on August 18, 2008.
Present: Vice-Chairman Jimmy B. Clayton, presiding, and Commissioners Larry
E. Yarborough, Kyle W. Puryear, Larry H. Bowes
Absent: Chairman Johnny M. Lunsford
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Vice-Chairman Clayton introduced the following resolution, a copy of which had
been made available to each Commissioner and which was read by its title:
RESOLUTION RELATING TO THE
AUTHORIZATION OF RECREATION
FACILITIES BONDS OF THE COUNTY OF
PERSON, NORTH CAROLINA
WHEREAS, the Board of Commissioners for the County of Person, North
Carolina (the “County”), is considering authorizing the issuance of $6,000,000
Recreation Facilities Bonds of the County (the “Bonds”) with voter approval pursuant to
Article 4 of Chapter 159 of the North Carolina General Statutes, as amended, for the
purpose of providing funds, with any other available funds, for providing additional
recreation facilities of the County, including the construction of a recreation and senior
center to provide recreation opportunities to persons of all ages and the acquisition of
necessary land, rights of way, furnishings and equipment (the “Project”); and
WHEREAS, it is necessary to take certain related action at this time;
August 18, 2008 5
NOW, THEREFORE, BE IT DETERMINED AND RESOLVED by the Board of
Commissioners for the County, as follows:
Section 1. Said Board hereby finds and determines in connection with
authorizing the issuance of the Bonds that (i) the proceeds of the Bonds will be used to
finance a portion of the cost of the Project to meet an urgent need for additional
recreation facilities to serve the residents of the County and, accordingly, the issuance of
the Bonds is necessary or expedient for the County, (ii) the principal amount of the Bonds
is adequate and not excessive for the proposed purpose of the Bonds because it is based
upon best estimates of the County of the cost of the Project and the sources of funds that
will be available for such purpose, (iii) the County’s debt management procedures and
policies are good and will be managed in strict compliance with law, (iv) the increase in
taxes, if any, necessary to service the Bonds will not be excessive because it is expected
that any increase in taxes will not exceed two cents (2¢) per one hundred dollars ($100)
of the appraised value of property subject to taxation by the County to service the Bonds
and (v) the Bonds can be marketed at reasonable rates of interest.
Section 2. The County Manager, the Finance Director and the County
Attorney of the County are each hereby designated as a representative of the County to
file an application for approval of the Bonds with the Local Government Commission of
North Carolina and are authorized to take such other actions as may be advisable in
connection with authorizing the issuance of the Bonds; and all actions heretofore taken
by any of such officers or any other officer of the County relating to such matter on
behalf of the County are hereby approved, ratified and confirmed.
August 18, 2008 6
Section 3. The law firm of Robinson, Bradshaw & Hinson, P.A., Charlotte,
North Carolina, is hereby confirmed as bond counsel to the County in connection with
the authorization and issuance of the Bonds.
Section 4. This resolution shall take effect immediately upon its passage.
Upon motion of Commissioner Yarborough, seconded by Commissioner Bowes,
the foregoing resolution was passed by the following vote:
Ayes: Commissioners Jimmy B. Clayton, Larry E. Yarborough, Kyle W.
Puryear, Larry H. Bowes.
Noes: None
* * * * *
I, Faye Fuller, Clerk to the Board of Commissioners for the County of Person,
North Carolina, DO HEREBY CERTIFY that the foregoing is a true copy of so much of
the proceedings of said Board at a regular meeting held on August 18, 2008 as relates in
any way to the matters described therein.
I HEREBY FURTHER CERTIFY that a schedule of regular meetings of said
Board, stating that regular meetings of said Board are held in the Commissioners’
Meeting Room in the Person County Office Building, in Roxboro, North Carolina, on the
first and third Mondays of each month at 7:00 P.M. and 9:00 A.M., respectively, has been
on file in my office as of a date not less than seven days before the date of said meeting in
accordance with G.S. § 143-318.12.
August 18, 2008 7
WITNESS my hand and the corporate seal of said County, this 18th day of August
2008.
Faye T. Fuller, CMC, Clerk to the Board of Commissioners
BUDGET AMENDMENTS:
Budget Amendments #2 & #3 were approved by motion of Commissioner
Yarborough, seconded by Commissioner Puryear and carried.
Dept./Acct No. Department Name Amount
Incr / (Decr)
REVENUES Airport Fund
40-3453-3239 Federal-Vis100Grt 47.9.1 111,240
40-3453-3479 Local-Vis100Grt 47.9.1 12,360
40-3453-3380 State-Approach Lighting-2 Grt 60.7.1 100,000
40-3453-3480 Local-Approach Lighting-2 Grt 60.7.1 11,111
EXPENDITURES Airport Fund
40-4530-4519 Vis100Grt 47.9.1 123,600
40-4530-4520 Approach Lighting-2 Grt 60.7.1 111,111
Explanation:
To budget the federal, state & local funds for the following airport grants: Approach Lighting
System (ALS) Grant ($111,111) and the Vision 100 Grant ($123,600).
Dept./Acct No. Department Name Amount
Incr / (Decr)
REVENUES Airport Fund
40-3453-3230 Federal Grant Funds (1,595,000)
40-3453-3231 AIR21Gt47.3.1Str/Reh R/W & T/W (95,470)
40-3453-3232 AIR21Gt47.3.1T-Hangar & T/W (54,530)
40-3453-3233 AIR21VIS100Gt47.5.1T-Hangar & T/W (300,000)
August 18, 2008 8
40-3453-3234 VIS100Gt47.6.1T-Hangar & T/W (150,000)
40-3453-3235 VIS100Gt??.?.?T-Hangar & T/W (150,000)
40-3453-3371 AIR21VIS100Gt47.3.1Str/Reh R/W & T/W (193,889)
40-3453-3373 AIR21VIS100Gt47.5.1T-Hangar & T/W (33,333)
40-3453-3374 VIS100Gt47.6.1T-Hangar & T/W (16,667)
40-3453-3375 VIS100Gt??.?.?T-Hangar & T/W (16,667)
40-3453-3475 T-hangars-T/W Const-Local (304,405)
EXPENDITURES Airport Fund
40-4530-4510 Airport Projects-Grant Funded (1,772,222)
40-4530-4511 AIR21Gt47.3.1Str/Reh R/W & T/W (112,137)
40-4530-4512 AIR21Gt47.3.1T-Hangar & T/W (54,530)
40-4530-4513 AIR21VIS100Gt47.5.1T-Hangar & T/W (333,333)
40-4530-4515 VIS100Gt47.7.1T-Hangar & T/W (333,334)
40-4530-4516 LOCAL T-hangars-T/W (304,405)
Explanation:
To adjust various grant projects for closed out grants.
DISCUSSION OF AIPORT COMMISSION:
A motion was made by Commissioner Puryear, seconded by Commissioner
Yarborough that an additional position be created on the Person County Airport
Commission.
County Attorney Ron Aycock stated that the rules creating the Commission
would have to be reviewed to verify the legality of creating an additional seat on the
Commission. He and the County Manager will review the process and report back to the
Board at the September 2nd meeting.
The motion carried.
CHAIRMAN’S REPORT:
None
MANAGER’S REPORT:
► Airport Commission – Sept. 15th meeting set – Commission is looking
for direction from Board of Commissioners prior to their meeting.
August 18, 2008 9
August 18, 2008 10
► EMS Report – Reduction in collection rate attributed to system failure –
Director is pursing quotes for equipment.
► Ballot language for Sales Tax statutorily set forth.
► Draft of proposed Ambulance Franchise Ordinance will be brought back
to the Board on September 2nd.
COMMISSIONER REPORTS/COMMENTS:
Commissioner Yarborough – Advised that the Roanoke River Basin Commission
will meet at the Governor’s office.
ADJOURNMENT:
A motion was made by Commissioner Puryear, seconded by Commissioner
Bowes and carried to adjourn the meeting at 10:25 a.m.
__________________________________ ______________________________
Faye T. Fuller, CMC Johnny Myrl Lunsford, Chairman