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December 1December 1, 2008 1 PERSON COUNTY BOARD OF COMMISSIONERS December 1, 2008 MEMBERS PRESENT OTHERS PRESENT Johnny Myrl Lunsford Heidi N. York, County Manager Jimmy B. Clayton C. Ronald Aycock, County Attorney Kyle W. Puryear Faye T. Fuller, Clerk to the Board B. Ray Jeffers Brenda B. Reaves, Deputy Clerk to the Board Samuel R. Kennington ************************************************************************ The Board of Commissioners for the County of Person, North Carolina, met on Monday, December 1, 2008 at 6:30 p.m. in the Commissioners’ meeting room in the Person County Office Building for the Organizational Meeting of the Board. County Attorney C. Ronald Aycock called the meeting to order. The Honorable Deborah L. Barker, Clerk of Superior Court administered the Oath of Office to newly elected Commissioners B. Ray Jeffers, Samuel R. Kennington, and Jimmy B. Clayton. She also administered the Oath of Office to Soil and Water Conservation Supervisors John R. Gray and Harold R. Carver, Sr. County Attorney C. Ronald Aycock presided over the election of the Chairman of the Board of Commissioners. Commissioner Clayton made a motion to nominate Johnny Myrl Lunsford as Chairman of the Board. His motion was seconded by Commissioner Puryear. Commissioner Kennington moved to close the nominations and elect Johnny Myrl Lunsford as Chairman of the Person County Board of Commissioners for the ensuing year. The nomination was unanimous. Chairman Lunsford stated he was looking forward to working with the new Board members for the next two years and thanked his fellow Board members for the confidence placed in him by his election as Chairman. County Attorney C. Ronald Aycock also presided over the election of the Vice- Chairman of the Board of Commissioners. Commissioner Kennington made a motion to elect Jimmy B. Clayton as ViceChairman of the Board. His motion was seconded by Commissioner Puryear. As there were no other nominations, a motion was made by Commissioner Puryear, seconded by Commissioner Kennington and carried to close the nominations and elect Jimmy B. Clayton as Vice-Chairman of the Person County Board of Commissioners for the ensuing year. The bonds of the Sheriff, Register of Deeds, Tax Administrator and Finance Director were approved by motion of Commissioner Puryear, and second by Commissioner Clayton. December 1, 2008 2 The Organizational Meeting was adjourned by motion of Commissioner Puryear, and second of Commissioner Jeffers. ********* At 7:00 p.m. Chairman Lunsford called the meeting to order. Commissioner Clayton led in prayer and Commissioner Kennington, jointly with Boy Scouts from Troops 229 and 223 led the Pledge of Allegiance. The Troops were in attendance earning their Citizenship in the Community Badge. DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA: A motion was made by Commissioner Clayton, seconded by Commissioner Jeffers and carried to approve the agenda as presented. PUBLIC HEARING: Request for a Text Amendment to Appendix C: Table of Permitted Uses for a Change to Uses Allowed by Right to Either a Special Use Permit or a Conditional Use Permit. A motion was made by Commissioner Puryear, seconded by Commissioner Jeffers and carried to open the duly advertised Public Hearing. County Planner Paula Murphy appeared before the Board and explained this is a request to review all uses by right in the Rural Conservation District and decide whether to leave as by right or require a Special Use Permit or Conditional Use Permit. Ms. Murphy stated that the intent of the Rural Conservation District as stated in 70-1(F) of the Ordinance is to provide for only limited land use controls in areas with limited non-agricultural development. By changing the ordinance to require either a Special use Permit or Conditional Use Permit for most uses does not fit the intent of the Rural Conservation District. If these changes are made, the need purpose of this District should be addressed. Planning Staff does not feel that many of the uses addressed should require a Special Use Permit such as the industrial uses, but not uses that would fit into a rural setting such as schools, restaurants, etc. Ms. Murphy stated that the Planning Board reviewed this item at their November13, 2008 meeting and voted four to two to forward this item with a favorable recommendation to change the following list of uses to either a Special Use Permit or Conditional Use Permit. Orphanage as a permitted use is to be deleted. Asphalt Production SUP Automobile Repair/body work SUP December 1, 2008 3 Bus Repair/storage SUP Coal sales and storage SUP Cold storage plant SUP Dry kiln SUP Eating and drinking establishment SUP Electric generating facility SUP Electric equipment/electronic equipment Manufacture SUP Food processing, including animal slaughter SUP Fertilizer manufacture SUP Foundry SUP Furniture manufacture SUP Hospital SUP Ice manufacture SUP Livestock sales and auctions SUP Concrete mixing plant SUP Moving company SUP Paving contractor SUP Plastic fabrication SUP Plating SUP Private recreation SUP Public utilities SUP Railroad SUP Sawmill SUP School CUP Stables SUP Flammable storage CUP Textile manufacture SUP Chairman Lunsford asked if there was anyone who wished to speak in favor of the proposed change. ► Frances Blalock – 1504 Surl-Mt. Tirzah Rd. – Spoke in favor of the Planning Board’s recommendation. ► Pat Hill – 916 Mann Oakley Rd. – Rougemont, NC – Planning Board was commissioned to review uses “by right” and they did a good job. Citizens should have a right to speak for and/or against zoning issues. No one spoke in opposition. Commissioner Puryear felt the changes would create a hardship on start-up businesses. He suggested that the Planning Board review each case prior to making a ruling regarding a Special Use Permit. December 1, 2008 4 Commissioner Kennington stated the changes were intended to protect citizens and that any business that Person County would want here would not have a problem meeting the criteria as outlined. A motion was made by Commissioner Jeffers, seconded by Commissioner Puryear and carried to close the Public Hearing. A motion was made by Commissioner Kennington, seconded by Commissioner Clayton and carried by a 4/1 vote to accept the recommendation from the Planning Board for a Text Amendment to Appendix C: Table of Permitted Uses for a Change to Uses Allowed by Right to Either a Special Use Permit or a Conditional Use Permit. Commissioner Puryear cast the dissenting vote. INFORMAL COMMENTS: None APPROVAL OF MINUTES: A motion was made by Commissioner Puryear, seconded by Commissioner Jeffers, and carried to approve the minutes of November 17 and 21, 2008. ADMINISTRATIVE REPORTS: A motion was made by Commissioner Clayton, seconded by Commissioner Jeffers, and carried to accept the Detention Center monthly report. UPDATED BUSINESS PLAN FOR MRF AND APPROVAL OF DAVCO STEEL AS VENDOR FOR EQUIPMENT FOR MRF: Wanda Rogers and Paul Bailey appeared before the Board to discuss an updated business plan for the proposed Material Recovery Facility (MRF). The business plan addressed where the recyclables will be come from and expansion options for the facility. The plan further included information on a financing package for the equipment. Ms. Rogers requested (1) the Board to authorize the County Manager to award DAVCO Steel the contract for the equipment as set out, subject to a financing being approved; (2) authorize the Ms. Rogers to solicit bids for the baler; (3) authorize the County Manager to sign a conditional contract for the baler (contingent on a financing being in place);and (4) authorize the Finance Director to begin the process of securing a financing for the MRF not-to-exceed $500,000 after a vendor for the baler is chosen. A motion was made by Commissioner Clayton and seconded by Commissioner Jeffers to move forward with the MRF program as outlined in the four steps by Ms. Rogers. December 1, 2008 5 Commissioner Puryear questioned the timing of this project in today’s economic time. He felt that with this amount of financial investment, more than twelve jobs should be created. Commissioners Clayton and Lunsford both spoke to the benefits of recycling for the community and how it has been endorsed by many residents. The motion carried by a 4/1 vote with Commissioner Puryear casting the dissenting vote. PUBLIC SAFETY CLASSIFICATION AND PAY STUDY CONDUCTED BY THE MAPS GROUP: County Manager Heidi York explained to the Board that after the full classification and pay study conducted in 2006, the County agreed to a three-year cycle to study one-third of all County jobs to remain competitive within the market. The first departments reviewed are Animal Control, EMS, Fire Marshal and 9-1-1 and the Sheriff’s Office. The study includes salary and classification recommendations. She told the Board there is currently $69,000 budgeted for implementation in January if so approved. Commissioner Jeffers said he would like to see the Board study individual positions as some positions are still competitive in his opinion. Commissioner Kennington stated he would like for the Board to discuss, at its retreat, the education and experience portion of job descriptions. A motion was made by Commissioner Puryear and seconded by Commissioner Kennington to implement the classification and pay study utilizing appropriated funds and that job descriptions be further reviewed at the Board retreat. The motion carried by a 3/2 vote with Commissioners Clayton and Jeffers casting the dissenting votes. PRESENTATION OF PROCESS FOR DEVELOPING AN UPDATE TO THE COUNTY’S HAZARD MITIGATION PLAN: County Planner Paula Murphy presented an overview of the process for updating the County’s Hazard Mitigation Plan. The Disaster Mitigation Act of 2000 requires all local governments to have a Hazard Mitigation Plan. Person County adopted a Hazard Mitigation Plan on August 16, 2004 and it is required to update the plan every five years. Person County is subject to many natural hazards including floods, wildfires, tornadoes, hurricanes, severe winter storms, etc. These hazards are inevitable, unstoppable and can be extremely destructive. A natural hazard plus the built December 1, 2008 6 environment equals disaster. The majority of our most costly disasters have been within recent memory. The burden from disasters on Local Governments is also growing. In fact, between 1980 and 2004 North Carolina had a higher frequency of billion dollar disasters than any other state. Hazard Mitigation is the term often used to describe the activities and decision making processes that can help reduce a community’s level of vulnerability to natural hazards. Local Hazard Mitigation is about a community considering the impact of natural hazards when it makes decisions about where and how to build and live. Person County’s Hazard Mitigation Plan that was approved by the community, the State and FEMA five years ago. The plan was put together not only to make our community safer, but also to make us eligible for certain types of disaster assistance and for future mitigation project funding. In order to maintain this eligibility for funding the Hazard Mitigation Plan must be updated every five years. Today we are in the process of updating that plan. The Hazard Mitigation Plan is a document that presents mitigation actions that will reduce vulnerability to hazards when those policies and strategies are put into action. Our planning group will put together a group of local citizens, identify and analyze the risk of potential hazards, assess the County’s vulnerability to those hazards and the capability to mitigate the impact of each hazard. We then develop goals to reduce vulnerability; then mitigation actions to accomplish the goals. The plan will then be adopted by the Board of County Commissioner’s. During this process we aim to involve the public as much as possible. The update is required primarily due to changes that could have occurred within the County and changes to State and Federal statutes and regulations. The update must also give a report on the progress made over the past five years, example: new floodplain maps adopted, new flood ordinance adopted. RESOLUTION AND PROPOSAL TO DELAY REVALUATION PROCESS FOR ONE-YEAR: Russell Jones, Tax Administrator, informed the Board that Person County is currently on a four-year revaluation cycle. The legal requirement is every eight years. The Board adopted a Schedule of Values in September as we moved forward with revaluation. Given the instability and volatility of the current economy and real estate market, a delay in the revaluation should allow time for the market to adjusts, and the county as well as taxpayers will not be locked into a value that is unstable, meaning a value that is incorrect (either too high or too low) until the next revaluation cycle. Values can only be adjusted for market reasons during a revaluation cycle. December 1, 2008 7 It has been determined through an audit by the State Department of Revenue that our current assessment rate (2005 values) is 96%, meaning that our values are very accurate, based on a sales ratio randomized sampling. The sales ratio is the comparison of the actual sales price and the tax value. This indicates that our 2005 values, on average, are only off by 4%. Mr. Jones recommended that the 2009 Revaluation be delayed by rescinding the 2009 Schedule of Values and the Use Values Schedules that the Board adopted on September 15, 2008 and adoption of the Resolution Delaying the Effective Date of a Reappraisal of Property. A motion was made by Commissioner Clayton, seconded by Commissioner Jeffers and carried to delay the 2009 revaluation by rescinding the 2009 Schedule of Values and the Use Values Schedules that the Board adopted on September 15, 2008 and adopt the Resolution Delaying the Effective Date of a Reappraisal of Property in Person County. A RESOLUTION DELAYING THE EFFECTIVE DATE OF A REAPPRAISAL OF PROPERTY IN PERSON COUNTY Whereas, GS 105-286 mandates a reappraisal of property at least every eight years, and Whereas, GS 105-286(a)(2) Authorizes a Board of County Commissioners to advance the period so that a reappraisal occurs more often than every 8 years, and Whereas, once an advanced reappraisal occurs, it has the effect of resetting the next required reappraisal for eight years after the advanced reappraisal, and Whereas, Person County has advanced its reappraisal period so that the last reappraisal occurred on January 01, 2005, and Whereas, Person County’s next mandated eight year reappraisal is required for January 01, 2013, and Whereas, Person County had planned to have an advanced reappraisal effective for January 1, 2009, and Whereas, the Person County Board of Commissioners feel that a revaluation for January 1, 2009 should be delayed due to the unstable real estate market and that the 2005 tax assessments are accurate, fair and equitable, and Whereas, to implement the planned reappraisal scheduled for January 1, 2009 could add to the financial stress and uncertainty of the citizens of Person County. NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF PERSON COUNTY THAT: 1‐ The scheduled reappraisal for an effective date of January 1, 2009 is hereby revoked and  rescinded.  2‐ The 2009 Schedule of Values and the 2009 Present Use Value Schedules heretofore  adopted is hereby revoked and rescinded.  3‐ Pursuant to the authority granted in GS 105‐286(a)(2), the next scheduled reappraisal  for Person County is set for an effective date of January 1, 2010, and Person County will  return to a four year revaluation cycle thereafter.  December 1, 2008 8 4‐ A copy of this resolution shall be provided to the Property Tax Division of the North  Carolina Department of Revenue and to the City of Roxboro.  Adopted this 1ST day of December, 2008 Johnny Myrl Lunsford, Chairman Person County Board of Commissioners Faye T. Fuller, CMC, Clerk to the Board PRESENTATION OF NON-PROFIT FUNDING PROCESS: County Manager Heidi York presented a proposed Non-Profit Agency Funding Policy. Ms. York stated the County has been funding nonproftis through its annual budget for a number of years. The policy being presented for the Board’s consideration, includes an application to be submitted annually by nonprofits for consideration of County funding. She told the Board this new funding process, if approved, would be in place beginning in February with applications due back in March. A public hearing is also proposed for April to allow nonprofits to address the Board at one time. Funding recommendations would be made by the County Manager and staff and then presented to the Board as part of the annual proposed budget. A motion was made by Commissioner Puryear, seconded by Commissioner Kennington and carried to approve the NonProfit Funding Policy and Funding Process. Person County Non-Profit Agency Funding Policy December 1, 2008 Purpose: To establish a policy that ensures an accountable, objective, and fair process for funding nonprofit agency grant requests. Policy: Person County Government may award grants on an annual basis to nonprofit agencies that are located in Person County and provide programs or services to the residents of Person County. The programs or services provided by the non-profit agency must do one or more of the following: • Complement or enhance a current county service at a reduced cost • Provide a service to the community through means that are more cost effective than the government • Fill in gaps that may exists between government services and community needs Procedures: 1. Application Process • A public notice announcing the availability of the funding application will be made on the County’s website and in the Roxboro Courier Times • The application will be available from the County’s website • All nonprofit agencies who wish to be considered for County funding must complete an annual nonprofit funding application • Applications are made available annually in February and are due back to the County Finance Department by the published deadline • Applications received after the published deadline will be deemed ineligible for funding that year • Applications that are incomplete will be deemed ineligible for funding that year December 1, 2008 9 • Submission of a complete application does not guarantee funding • An annual public hearing will be held to allow nonprofit applicants to address the Board of County Commissioners 2. Review & Funding Process • Eligible applications will be reviewed by the County Manager and her designees • A recommendation for funding and a recommended amount will be presented to the Board of Commissioners for their consideration as part of the annual budget process • Upon the County Commissioners’ approval of the annual budget, grant notification letters will be sent to the agencies who submitted applications for funding • The County will consider funding on an annual basis only • Agencies that have received funding in the past must reapply for funding annually Funding Criteria: Applications will be reviewed and recommended for funding based on the following: • Must submit IRS tax-exempt letter stating 501c3 non-profit status • Must submit completed application by published deadline • Must state community need for services and provide a service that meets the descriptions in the policy statement above • Must state achievable, outcome-based goals and outline a plan to meet goals • Must not duplicate services already funded by Person County • Must demonstrate diversity of funding sources • Must demonstrate financial stability Requirements to Receive Funding: • Enter into a contract with Person County for the delivery of services 1. the contract will include: a. the scope of services to be provided b. payment arrangements c. a requirement for performance monitoring and submission of an annual report documenting program success • The County at its discretion, may require an examination of any agency’s financial statements • An annual performance report documenting the use of the County’s funds and the accomplishments of the program will be submitted at the end of the fiscal year Failure to comply with any of the above requirements may result in suspension of current funding and/or elimination of future funding Person County Non-Profit Funding Application FY 2009-2010 Nonprofit Agency: Physical Address: Mailing Address: Phone: Fax: Agency website: Executive Director: December 1, 2008 10 Email: Amount Requested: 1. What is the mission of your agency? 2. Explain how the programs and services of your agency do one or more of the following: • Complement or enhance a current county service at a reduced cost • Provide a service to the community through means that are more cost effective than the government • Fill in gaps that may exists between government services and community needs 3. What do you propose to do with funding from Person County Government? 4. What are your program goals and how will you measure your success? 5. Please provide a list of all of your sources of funding: Funding Sources Amount Funded in 2008-2009 Percent of Total Budget Proposed Funding 2009-2010 Percent of Total Budget Person County $ % $ % $ % $ % $ % $ % $ % $ % $ % $ % $ % $ % 6. Describe the population served by your nonprofit: Where are they located? 7. Describe your strategy for funding after this grant, June 30, 2010: Certification Financial Recordkeeping: Grantee agrees to furnish financial records to Person County at the request of the County. Program Monitoring: Each nonprofit agency awarded funds is required to submit an end of the budget year program report. This report will detail how the County funds were spent and what progress was made toward the goals stated in your funding application. By signing below, we acknowledge that the information contained in this application is accurate. We understand that if awarded funding, we will comply with the financial and program data described above. Executive Director: ____________________________________________________________ Name, Signature, and Date Board Chair: __________________________________________________________________ Name, Signature, and Date December 1, 2008 11 ADOPTION OF FISCAL YEAR 2009-2010 BUDGET CALENDAR: A motion was made by Chairman Lunsford, seconded by Commissioner Clayton and carried to approve the Fiscal Year 2009-2010 Budget Calendar as presented. PERSON COUNTY GOVERNMENT FISCAL YEAR 2009-2010 BUDGET CALENDAR Friday/October 10, 2008 Distribution of CIP Requests to Departments Friday/October 24, 2008 CIP Requests due to Finance Office Friday/January 9, 2009 Distribution of Budget Materials for Personnel to Departments (via email) Friday/January 30, 2009 Distribution of Budget Materials for Operating & Capital to Departments (via email) Friday/January 30, 2009 DEPARTMENTAL BUDGET REQUESTS FOR PERSONNEL DUE TO FINANCE OFFICE Friday/February 6, 2009 Non-profit applications available to agencies Friday/February 27, 2009 DEPARTMENTAL BUDGET REQUESTS FOR OPERATING & CAPITAL DUE TO FINANCE Friday/ March 6, 2009 Non-profit applications due to Finance Office Monday-Friday/ Departmental Budget Presentations with County March 16-April 10, 2009 Manager, Asst. County Manager, & Finance Office Thursday/March 26, 2009 Board of County Commissioners Annual Retreat Monday/April 20, 2009 Public Hearing for Nonprofit Funding Applicants Board Adopts CIP Monday/ May 18, 2009 County Manager delivers Recommended Budget To Board of County Commissioners-Regular BOCC Meeting 9am Monday-Friday/ Potential BOCC Budget work sessions (specific dates to be May 25-June 11, 2009 scheduled) Wednesday/May 27, 2009 Notice of Public Hearing to be published for June 1 Public Hearing Monday/June 1, 2009 Board holds Public Hearing on Recommended Budget Monday/June 15, 2009 Board Adoption of FY 09-10 Annual Budget Ordinance Tuesday/July 7, 2009 FY 09-10 Budget available in Logics System ADOPTION OF 2009 BOARD OF COMMISSIONERS’ MEETING SCHEDULE: DATE TASK December 1, 2008 12 A motion was made by Commissioner Puryear and seconded by Commissioner Kennington to delete the July 6, 2009 and December 21, 2009 meetings. A Substitute motion was made by Commissioner Jeffers and seconded by Commissioner Clayton to delete only the December 21, 2009 meeting. Following discussion, the motion carried. 2009 Person County Board of Commissioners Meeting Schedule January 5, 2009 7:00 p.m. January 20, 2009 (Tuesday) 9:00 a.m. February 2, 2009 7:00 p.m. February 16, 2009 9:00 a.m. March 2, 2009 7:00 p.m. March 16, 2009 9:00 a.m. April 6, 2009 7:00 p.m. April 20, 2009 9:00 a.m. May 4, 2009 7:00 p.m. May 18, 2009 9:00 a.m. June 1, 2009 7:00 p.m. June 15, 2009 9:00 a.m. July 6, 2009 7:00 p.m. July 20, 2009 9:00 a.m. August 3, 2009 7:00 p.m. August 17, 2009 9:00 a.m. September 8, 2009 (Tuesday) 7:00 p.m. September 21, 2009 9:00 a.m. October 5, 2009 7:00 p.m. October 19, 2009 9:00 a.m. November 2, 2009 7:00 p.m. November 16, 2009 9:00 a.m. December 7, 2009 7:00 p.m. **January 19th meeting date changed due to Dr. Martin Luther King, Jr. Holiday **September 7th meeting date changed due to Labor Day Holiday BUDGET AMENDMENT December 1, 2008 13 Upon a motion by Commissioner Clayton, and a second by Commissioner Jeffers and majority vote, the Board of Commissioners of Person County does hereby amend the Budget of the General Fund(s) on this, the 1st day of December 2008, as follows: Dept./Acct No. Department Name Amount Incr / (Decr) EXPENDITURES General Fund General Government 1,559 Human Services 93,968 Capital Project Fund Buildings-Courthouse Improvements 113,000 REVENUES General Fund Integovernmental Revenues 91,554 Other Revenues 3,973 Capital Project Fund Proceeds from Installment Contract Financing 113,000 Explanation: To budget HAVA Grant funds received by the Board of Elections ($1,559); Register of Deeds expenditure transfer from Capital Outlay to Supplies line ($5,000); the Random Moment Time Study Grant for the Health Department that will be used to implement an electronic medical records process ($19,314); DSS expenditure transfer from Salaries & Wages to Maint & Repair Equipment line ($24,974); DSS program adjustments ($74,654); capital project fund improvements related to Courthouse security needs ($113,000). Upon a motion by Commissioner Clayton, and a second by Commissioner Jeffers December 1, 2008 14 _____________________________ and majority vote, the Board of Commissioners of Person County does hereby amend the Budget of the General Fund(s) on this, the 1st day of December 2008, as follows: Dept./Acct No. Department Name Amount Incr / (Decr) EXPENDITURES General Fund General Government 193,710 Public Buildings & Grounds 11,448 Public Safety 74,077 Transportation 25,241 Human Services 29,407 Environmental Protection 3,827 Economic & Physical Development 2,846 Cultural & Recreational 7,416 Transfers 5,970 Contingency (353,942) Person Industries Fund 4,072 Reappraisal Fund 1,898 REVENUES Person Industries Fund Transfer from General Fund 4,072 Reappraisal Fund Transfer from General Fund 1,898 Explanation: Appropriate from Contingency-Insurance to various departments in the General Fund, Person Industries Fund, and Reappraisal Fund for insurance charges. Upon a motion by Commissioner Clayton , and a second by Commissioner Jeffers December 1, 2008 15 _____________________________ and majority vote, the Board of Commissioners of Person County does hereby amend the Budget of the General Fund(s) on this, the 1st day of December 2008, as follows: Dept./Acct No. Department Name Amount Incr / (Decr) EXPENDITURES General Fund General Government 33,956 Public Buildings & Grounds 18,650 Public Safety 90,855 Transportation 4,991 Human Services 53,509 Environmental Protection 39,024 Economic & Physical Development 40,524 Cultural & Recreational 121,801 Education 88,174 REVENUES General Fund Intergovernmental Revenues 56,356 Fund Balance Appropriated 435,128 Explanation: Carry forward of purchase orders and commitments outstanding as of June 30, 2008 BUDGET AMENDMENT December 1, 2008 16 Upon a motion by Commissioner Clayton , and a second by Commissioner Jeffers _____________________________ and majority vote, the Board of Commissioners of Person County does hereby amend the Budget of the General Fund(s) on this, the 1st day of December 2008, as follows: Fund/Dept.No. Department Name Amount Incr / (Decr) EXPENDITURES General Fund 10-4110 Gov Body (8,697) 10-4120 Admin (13,534) 10-4121 Info Technology (11,000) 10-4130 Finance (13,468) 10-4140 Tax Admin (28,899) 10-4160 Courts (435) 10-4170 Elections (5,957) 10-4180 Reg of Deeds (10,799) 10-4200 Pub Works (6,407) 10-4260 Central Services (50,146) 10-4305 4-H YES (1,050) 10-4308 Family Connections (1,534) 10-4310 Sheriff (87,875) 10-4311 Deputy Reserves (7,059) 10-4320 Jail (67,829) 10-4321 Judicial (9,599) 10-4325 Telecommunications (18,232) 10-4330 Emergency Management (2,463) 10-4350 Inspections (13,234) 10-4370 EMS (68,584) 10-4375 Fire Marshal's Office (5,200) 10-4380 Animal Control (8,065) 10-4520 PATS (19,302) 10-4530 Airport (2,160) 10-4710 Recycling (9,000) 10-4910 Planning & Zoning (5,654) 10-4915 GIS (2,754) 10-4920 EDC (8,669) 10-4920 RUDC (570) 10-4950 Coop Extension Services (7,046) 10-4960 Soil & Water Conservation (2,164) 10-5200 Mental Health (10,319) 10-5580 Special Programs/Approp Council on Aging (4,041) Group Homes (711) Volunteer Center (214) 10-5700 Hospitals (5,730) 10-5820 Veterans Services (905) 10-5911 Public Schools (281,434) December 1, 2008 17 10-5921 Piedmont Community College (32,162) 10-6120 Arts, Parks & Recreation (37,000) 10-6140 Museum (820) 10-9820 Transfers (7,785) 10-9910 Contingency/Info Technology (7,476) 12-5110 Public Health (34,454) 12-5180 Environmental Health (17,282) 19-5310 DSS (15,025) 19-5380 DSS/Spec Appropriations (137,592) REVENUES General Fund Other Taxes (76,091) Fund Balance Appropriated (1,006,459) Person Industries Fund Transfer from General Fund (7,785) Explanation: To apply a 3% cut across all appropriate departments/agencies. CHAIRMAN’S REPORT: Board Committee Assignments will be made according to where each Board member would like to serve. Chairman Lunsford again thanked fellow Board members for their confidence in him by electing him as Chairman for another year. MANAGER’S REPORT: A motion was made by Commissioner Clayton, seconded by Commissioner Kennington and carried to cancel the December 15, 2008 Board meeting. During the Manager’s Maternity Leave, Assistant County Manager Paul Bailey will be in charge of day to day operations and will fill-in at the January and February Board meetings. COMMISSIONER REPORTS/COMMENTS: Commissioner Clayton thanked the Board for re-electing him as Vice-Chair. He said the appreciated the confidence placed in him. Commissioner Jeffers expressed his appreciation to the citizens of Person County for electing him as Commissioner. December 1, 2008 18 Commissioner Puryear asked that everyone keep former Commissioner Larry Bowes in their prayers as he recovers from surgery. Commissioner Kennington said he was most appreciative to the citizens that voted for him and that he will do always do what is best for the citizens. ADJOURNMENT: A motion was made by Commissioner Puryear, seconded by Commissioner Clayton and carried to adjourn the meeting at 8:39 p.m. ____________________________ ______________________________ Faye T. Fuller, CMC Johnny Myrl Lunsford Clerk to the Board Chairman