February 4February 4, 2008 1
PERSON COUNTY BOARD OF COMMISSIONERS February 4, 2008
MEMBERS PRESENT OTHERS PRESENT
Johnny Myrl Lunsford, Chairman Steve Carpenter, County Manager
Jimmy B. Clayton, Vice-Chairman Ronald Aycock, County Attorney
Kyle W. Puryear Faye T. Fuller,Clerk to the Board
Larry H. Bowes Brenda Reaves, Deputy Clerk to the Board
Larry E. Yarborough, Jr.-ABSENT
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The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, February 4, 2008 at 7:00 p.m. in the Commissioners’ meeting
room in the Person County Office Building.
Chairman Lunsford called the meeting to order. Commissioner Clayton led in
prayer and Commissioner Bowes led the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Bowes,seconded by Commissioner
Puryear and carried to approve the agenda as presented.
INFORMAL COMMENTS:
Tera Slaughter:-Hyco Lake –114 Cottage Lane –Discussed problems he has
experienced with the Person-Caswell Lake Authority and violations committed by his
neighbors. Commissioner Puryear told Mr. Slaughter that he would come out on a
Saturday to review the situation.
Amanda Smith &CFO,Jim Leis -Asked for support for Person Memorial
Hospital –Would like to have county employees utilize the facility and keep business in
Person County –Asked the Board to review its insurance contract.
Frances Blalock –Republic’s revenue decreased in 2007 from 2006 –PCB soils
still coming into landfill –Asked Board to put an inspector at the landfill.
APPROVAL OF MINUTES:
A motion was made by Commissioner Puryear, seconded by Commissioner
Bowes, and carried to approve the minutes of January 22, 2008.
ADMINISTRATIVE REPORTS:
The following Administrative Reports were received and accepted by the Board:
Fire Marshal and Tax Administration/Collections.The reports were received and
accepted by motion of Commissioner Puryear and second by Commissioner Clayton.
February 4, 2008 2
REVIEW OF A PROPOSED MAJOR SUBDIVISION CONCEPT PLAN
(TALLEY POINTE, PHASE 2) AND VARIATION TO BAREFOOT LANDING
LANE:
County Planner Paula Murphy appeared before the Board to present a request
from Legacy land Group, LLC for Talley Pointe, Phase 2 and a variation to Barefoot
Landing Lane. On February 5, 2007, the Board of Commissioners approved a Major
Subdivision for Talley Pointe with 11 lots on a 39.4 acre parcel. The developer also
received a variation for the upgrade of Barefoot Landing. This request is to develop
property located adjacent to Talley Pointe Phase 1.The property consists of 96.55 acres
and twenty 15,000 square foot minimum lots are proposed. The road within the
subdivision will be built to NCDOT standards. The developer is asking for a variation
for Barefoot Landing Lane so that it does not have to be upgraded to NCDOT standards.
The road is paved, but does not meet vertical sight distances per the State requirements.
Legacy Land Group will develop a community septic system and to date it has not
been determined how much additional land will be needed. The septic system will be
located to the north of the proposed lots. Any remaining land will be kept by the current
owner. Access to the remainder of the property is by an easement off Skylark Drive.
The easement presently serves several properties.
Section 72-1 of the Subdivision Ordinance states “Where, because of
topographical or other conditions peculiar to the site, strict adherence to the provisions of
the regulations of this Ordinance would cause an unnecessary hardship, the subdivider
may request a variation.”
Access to the site is across Rainey Ridge Road (a private 60 foot right-of-way)
and Barefoot Landing Lane (a fifty-foot private right-of-way). Both roads are built to
Class A standards. Section 50-1(d) of the Subdivision Ordinance states “Previously
established subdivision with six or more lots having an interior road or roads designated
as public and built to the previously accepted and approved Class A road as defined in
“Minimum Construction Standards for Private Roads, Person County, North Carolina”
may not be expanded if any additional lots will be accessed by the existing Class A
substandard road unless the existing public road is upgraded per paragraph 50-1(a) above
as applicable. The developer or person causing the needed upgrade to the Class A road is
responsible for upgrading the substandard portion of the road.” Talley Pointe Drive
serving the 11 lots created in Phase 1 is built to NCDOT standards. A variation was
granted to Legacy Land Group on Rainey Ridge Road and Barefoot Landing. The
extension of Talley Point Drive that will serve Phase will be built to NCDOT standards.
The Planning Board reviewed this item at their January 10, 2008 meeting and
voted 5 to 0 to recommend approval of the subdivision and variation with the following
conditions:
1.The roads are to be construction to NCDOT standards. Road construction
plans are to be submitted to and approved by NCDOT. A copy of the
approved road construction plans are to be submitted to the Planning
Department. The County Engineer to approve the road construction prior
February 4, 2008 3
to the signing of the Final Plat. Board to make a recommendation on the
requested variation.
2.An Erosion and Sedimentation Control Plan to be submitted to NCDHNR,
Division of Land Resources, Land Quality Section and a copy of the
approved plan to be submitted with the construction plan.
3.A Road Maintenance agreement is to be prepared, reviewed and approved
by the County Attorney prior to approval of the final plat.
4.All other requirements of the Subdivision Regulations of Person County,
North Carolina be met prior to submittal of the final plat.
A motion was made by Commissioner Puryear,seconded by Commissioner
Bowes and carried to approve the subdivision and variation with the outlined four
conditions.
CONSIDERATION OF A PROPOSED DOG WALKING TRACK:
Animal Control Director Ron Shaw appeared before the Board to request
approval to investigate the possible use of a tract of land behind the shelter and across the
street from Stories Creek Elementary School for a dog walking track. The Strut-a-Mutt
program began approximately 1½ years ago in conjunction with the Wellness Program
through the Health Department. Volunteers walk the shelter’s adoptable dogs.The
program has grown to approximately 120 volunteers.
The track of land in question is under the ownership of Person County. The
property is currently not being used by either the County or the school system and needs
to be cleared and leveled.
County Manager Carpenter explained that the request is for the addition of a gate
and leveling of the area. County owns the property and the school is adjacent.In the past,
staff has consulted with the Board of Education prior to using the property.
Commissioner Clayton agreed that the Board of Education should be consulted.
He also suggested that the Manager determine the cost involved and verify that the use is
in conformity with the appropriate zoning.
A motion was made by Commissioner Bowes,seconded by Commissioner
Puryear and carried to approve the concept of the dog walking track for the Animal
Shelter.
REQUEST FOR TRANSFER OF SURPLUS VEHICLE TO ROXBORO FIRE
DEPARTMENT:
Fire Chief Kenneth Torain appeared before the Board to request the transfer of a ,
2000 Ford Explorer, to the Roxboro Fire Department.The vehicle is to be declared
surplus by the County and would otherwise be sold on GovDeals. Chief Torain stated
that Battalion Chief Wrenn, who is also a Hurdle Mills volunteer fireman,will use the
February 4, 2008 4
vehicle for structure fire responses in the County as well as the City.The vehicle would
become property of the City, but would be used in the county also.
Assistant County Manager/Engineer Paul Bailey informed the Board that the
value of the vehicle is approximately $5,000. County Manager Carpenter said the
exchange would somewhat impact the County’s vehicle replacement program.
A motion was made by Commissioner Clayton,seconded by Commissioner
Bowes and carried to approve the transfer of a 2000 Ford Explorer to the City of
Roxboro to be used by the Roxboro Fire Department
AUDIT PROPOSAL FOR FISCAL YEAR ENDING JUNE 30, 2008, 2009, 2010:
Winston, Williams, Creech, Evans & Company, LLP presented a proposal to
perform the annual audit for Person County for the fiscal years ending June 30, 2008,
2009, 2010.
Two options were presented. Costs for fiscal Year June 30, 2008, 2009 and 2010
were prepared two ways. The following costs assumes Person County Finance Office
will prepare the Comprehensive Annual Financial Report (CAFR):
6-30-08 6-30-09 6-30-10
$39,350 $41,230 $43,300
The following costs assumes Winston, Williams, Creech, Evans and Company
will prepare the Comprehensive Annual Financial Report (CAFR):
6-30-08 6-30-09 6-30-10
$44,500 $46,700 $49,035
Due to the upcoming retirement of the current Finance Director,County Manager
Carpenter recommended that the firm of Winston, Williams, Creech, Evans and
Company be awarded the contract for audit services for the three year period.
A motion was made by Commissioner Bowes,seconded by Commissioner
Clayton and carried to approve the three-year contract as proposed with the firm of
Winston, Williams, Creech, Evans and Company to prepare the CAFR.
February 4, 2008 5
BUDGET AMENDMENT:
Upon a motion by Commissioner Clayton, and a second by Commissioner Bowes and
majority vote, the Board of Commissioners of Person County does hereby amend the
Budget of the General Fund(s) on this, the 4th day of February 2008, as follows:
Dept./Acct No.Department Name $Amount
Incr/Decr(-)
EXPENDITURES General
Public Safety (-) 16,737
Human Services 100,346
Cultural & Recreation 700
REVENUES General
Intergovernmental Revenues 69,681
Other revenues 1,050
Fund Balance Appropriation 13,578
Explanation:
Appropriate: additional Public Health grants $27,335 and Social Services grants $42,346 and
donation to Social Services $350 and carry forward fund balance unspent Healthy Personians
grant monies $13,578 for Human Services; insurance proceeds to Recreation $700. Transfer
from EMS (-) $16,737 to Public Health $16,737 (shared person required to be entire funded within
Health Department)
CHAIRMAN’S REPORT:
►Chairman Lunsford read the Human Relations Month Proclamation from the
State of North Carolina. A motion was made by Chairman Lunsford,seconded
by Commissioner Puryear and carried to adopt same for Person County.
HUMAN RELATIONS MONTH
2008
BY THE GOVERNOR OF THE STATE OF NORTH CAROLINA
A PROCLAMATION
WHEREAS, the State of North Carolina believes in the dignity and worth of each individual,
regardless of race, creed, gender, national origin, or handicapping condition; and
WHEREAS, the State of North Carolina promotes and maintains a spirit of goodwill, tolerance,
and mutual respect among individuals, groups, races, and persons of differing social and economic status
and religious beliefs; and
February 4, 2008 6
WHEREAS, the people of North Carolina work daily to build stronger communities through
diversity; and
WHEREAS, the State and people of North Carolina have made tremendous progress in human
relations in the years since the establishment of the Good Neighbor Council and its successor, the Human
Relations Commission, and look forward to continued progress against the serious challenges that still face
us; and
WHEREAS, the State of North Carolina owes its appreciation to all the citizens who have
contributed, and continue to contribute, to the advancement of mutual understanding, fairness, justice, and
equal opportunity for all; and
WHEREAS, the State and People of North Carolina embrace and celebrate change and diversity;
NOW, THEREFORE, I, MICHAEL F. EASLEY, Governor of the State of North Carolina, do
hereby proclaim February 2008, as “HUMAN RELATIONS MONTH” in North Carolina and commend
this observance to our citizens.
MICHAEL F. EASLEY
►Retreat on Thursday, February 8, 2008 at 7:00 p.m.Reminded Board to think
about priorities for the upcoming budget year.
►County Manager Evaluation form presented to Board members and asked that it
be completed by Thursday, February 8, 2008.
MANAGER’S REPORT:
►Retreat –Manager and Finance Director will begin meeting with a briefing on
programs and financial predictions.
►Susan Hora –Appointed to OPC Mental Board but is ineligible because she is a
contractor for Mental Health services. Position will be re-advertised.
►Mental Health service provider, Caring Family Network, will be out of the county
facility by end of February. Replacement provider may be in place by then.
Suggested that OPC be the subleasor and they negotiate with provider.Board
agreed with the Manager’s proposal.
►Health insurance discussions underway. Expect quotes from 4-5 companies.
►Reminded the Board that two solid waste studies are required prior to a Special
Use Permit is valid for the landfill expansion. Letters were sent out to companies
that may have the capability and interest to present such studies. Three
companies responded. A report will be given at the next Board meeting.
February 4, 2008 7
COMMISSIONER REPORTS/COMMENTS:
►Commissioner Puryear attended the OPC Retreat.
►Commissioner Bowes reported on negotiations of the contract for the Maxway
building. He said the final draft of the contract will be presented to the Board for
consideration at a later meeting.
►County Attorney Ron Aycock reported on the joint water meeting held in Caswell
County with the counties of Person and Caswell and the municipalities of
Roxboro and Yanceyville.He explained that an agreement is expected to be
forthcoming.
►Non-smoking in city buildings will be considered by City Council next week –if
city is in agreement,the same Ordinance will apply to both city and county. The
Board of Health will meet last Monday in month to consider the issue.
RECESS:
A motion was made by Commissioner Clayton,seconded by Commissioner
Bowes and carried to recess the meeting at 8:20 p.m. until Thursday, February 7, 2008 at
7:00 p.m.
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Faye T. Fuller, CMC Johnny Myrl Lunsford
Clerk to the Board Chairman