January 22January 22, 2008 1
PERSON COUNTY BOARD OF COMMISSIONERS January 22, 2008
MEMBERS PRESENT OTHERS PRESENT
Johnny Myrl Lunsford, Chairman Steve Carpenter, County Manager
Jimmy B. Clayton, Vice-Chairman Ronald Aycock, County Attorney
Kyle W. Puryear Faye T. Fuller,Clerk to the Board
Larry H. Bowes Brenda Reaves, Deputy Clerk to the Board
Larry E. Yarborough, Jr.-ABSENT
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The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Tuesday, January 22, 2008 at 9:00 a.m. in the Commissioners’ meeting
room in the Person County Office Building.
Chairman Lunsford called the meeting to order. Commissioner Clayton led in
prayer and Commissioner Bowes led the Pledge of Allegiance.
PUBLIC HEARING:
2009 COMMUNITY TRANSPORTATION PROGRAM APPLICATION
Person Area Transportation Director Gerald Lunsford presented the proposed
2009 Community Transportation Program Application which is to be submitted to the
North Carolina Department of Transportation no later than January 31, 2008.
A motion was made by Commissioner Clayton,seconded by Commissioner
Bowes and carried to open the duly advertised Public Hearing.
Director Lunsford explained the Community Transportation Program provides
assistance to coordinate existing transportation programs operating in Person County as
well as provides transportation options and services for the communities within this
service area. These serves are currently provided using demand response, deviated routes
and trip referral. Services are rendered by utilizing vans, local taxi operators, volunteers,
deviated route buses, and/or personal automobiles.
The estimated amount requested for the period July 1, 2008 through June 30,
2009:
Project Total Amount Local Share
Administration $138,052 $20,707.80 (15%)
Capital (Vehicles & Other)39,100 3,910.00 (10%)
Operating (Small urban & regional systems)--(50%)
TOTAL $177,152 $24,617.80
No one spoke in favor or in opposition of the request.
A motion was made by Commissioner Bowes,seconded by Commissioner
Puryear and carried to close the Public Hearing.
January 22, 2008 2
A motion was made by Commissioner Clayton,seconded by Commissioner
Puryear and carried to approve the 2009 Transportation Program Application for Person
County.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Bowes,seconded by Commissioner
Clayton and carried to approve the agenda as presented.
INFORMAL COMMENTS:
Sam Winstead: Offered comments relative to the landfill and recycling. Urged
Board to place an employee, with authority,at the landfill to monitor intake.
Recycling attendants –Attendants are needed from 6:00 a.m. to 6:00 p.m. each
day.
APPROVAL OF MINUTES:
A motion was made by Commissioner Clayton,seconded by Commissioner
Bowes, and carried to approve the minutes of the meetings held on November 27, 2007
and January 7, 2008.
ADMINISTRATIVE REPORTS:
A motion was made by Commissioner Bowes,seconded by Commissioner
Clayton, and carried to accept and approve the following Administrative Reports:
Detention Center, Emergency Medical Services, Fire Marshal, Public Library, Tax
Administration & Collections.
REQUEST FOR NEW FURNISHINGS FOR DISTRICT ATTORNEY’S OFFICE:
District Attorney Joel H. Brewer appeared before the Board to request funds in
the amount of $8,204.09 plus tax to cover the cost of new furniture. The furniture will be
used in two office spaces –Worthless Check Collection Program and Prosecutor to deal
with the public on traffic matters.
A motion was made by Commissioner Clayton,seconded by Commissioner
Bowes and carried that $20,000 be transferred from Contingency to cover the cost of
furniture, additional wiring and costs associated with a new phone system for the court
system. He further moved that any of the funds not used, be returned to the
Contingency line item.
Mr. Brewer also spoke of space needs in the Courthouse.Courthouse space needs
have exceeded the allotted space. He also told the Board that security is a major issue in
the courthouse.
January 22, 2008 3
Amanda Garrett, Register of Deeds,told the Board that the best plan would be to
let courts have the courthouse. She asked the Board to consider the lease of the old
Maxway building for additional space.
Chairman Lunsford appointed Commissioners Larry Yarborough and Larry
Bowes to work with the County Manager to negotiate the lease agreement for space in
the old Maxway building.
PRESENTATION OF COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR
FISCAL YEAR ENDING JUNE 30, 2007:
Mr. Jim Winston, Winston, Williams, Creech, Evans & Company, LLP, appeared
before the Board to present the Comprehensive Annual Financial Report for Fiscal Year
ending June 30, 2007. Mr. Williams complimented the Finance Department staff for
their work in the preparation for the audit and their willingness to assist in the process.
He presented the following narrative:
►The assets of Person County exceeded its liabilities at the close of the
fiscal year by $20,489,944 (net assets).
►The government’s total net assets increased by $233,458, primarily due to
decreased net assets in the Capital Project Funds, a consequence of
completing project in progress and beginning projects in advance of
receiving debt proceeds.
►As of the close of the current fiscal year, Person County’s governmental
funds reported combined ending fund balances of $18,491,520, a decrease
of $3,145,160 on a comparable basis with the prior year. Approximately
57.2% of this total amount, or $10,568,157, is available for spending at the
government’s discretion (unreserved fund balance).
►At the end of the current fiscal year, unreserved and undesignated fund
balance for the General Fund was $10,251,634, which represents 22.1% of
total General Fund expenditures for the fiscal year or 2.6 months of
operating balances. This is below recent averages for North Carolina
counties of similar size.
►Person County’s total debt decreased by $2,478,353 (4.5% of total
governmental expenditures) during the current fiscal year. This decrease
is the amount of scheduled debt repayment for the year.
►Person County has maintained its Moody’s A1 bond raring since 1992.
However, due to the stressful economic times at the local level in 2004,
Standard and Poor’s lowered their rating on Person County’s bonded debt
to AA-from AA. Standard and Poor’s informed County staff that despite
this change in their rating, Person County management and financial
position remains strong.
Mr. Williams stated that Person County has received an unqualified opinion on
their June 30, 2007 financial statements. Person County again received the Certificate of
January 22, 2008 4
Excellence in Financial Reporting for fiscal year 06/30/096 and submitted the 06/30/07
report to GFOA.
**Entire Comprehensive Annual Financial Report available for public inspection
in the office of the Clerk to the Board.
A motion was made by Commissioner Puryear,seconded by Commissioner
Bowes and carried to adopt the CAFR for the year ended June 30, 2007.
REQUEST FROM RUDC FOR WAIVER OF DEMOLITION DEBRIS DISPOSAL
COST:
County Manager Carpenter advised the Board of a request from the Roxboro
Uptown Development Corporation Board of Directors that the County waive its portion
of the tipping fees for the debris removed from the Desert Sands building. The
demolition work is being done voluntarily by Chip King and Howard Solomon. Republic
Services has agreed to waive the tipping fee for the disposal of the debris for the non-
profit economic development organization.
Mr. Carpenter indicated the tipping fee for the estimated 300 tons of debris
would amount to approximately $1,000.
A motion was made by Commissioner Puryear,seconded by Commissioner
Clayton and carried to waive the County’s portion of the tipping fee for disposal of
demolition debris from the former Desert Sands building.
REQUEST FOR PERMISSION TO INSTALL COMMEMORATIVE SIGN AT
HUCK SANSBURY PARK:
County Manager Carpenter informed the Board the County had received a request
on behalf of the Roxboro High School Class of 1950 who would like to place a marker to
commemorate the former high school in the area to the left of the walkway adjacent to
the Huck Sansbury Marker. The marker will be of rock with a brass plaque bearing the
name of the school and the dates of operation.
A motion was made by Commissioner Clayton,seconded by Commissioner
Puryear and carried to approve the installation of a commemorative sign at Huck
Sansbury Park in honor of the Roxboro High School Class of 1950.
CONSIDERATON OF CHANGE OF MID-MARCH BOARD MEETING DATE:
A motion was made by Commissioner Clayton,seconded by Commissioner
Puryear and carried to change the mid-March Board meeting from Monday, March 17,
2008 to Tuesday March 18, 2008. Commissioner Clayton further moved that the
meeting be held in the Human Services FEMA room. The change in date and time was
January 22, 2008 5
necessary to accommodate the large number of students that will be involved in Local
Government Day this year.
APPOINTMENT TO OPC AREA MENTAL HEALTH BOARD:
A motion was made by Commissioner Puryear,seconded by Chairman Lunsford
and carried to appoint Susan Hora to a four (4) year term on the OPC Area Mental
Health Board.
BUDGET AMENDMENTS:
Upon a motion by Commissioner Clayton, and a second by Commissioner Bowes
and majority vote, the Board of Commissioners of Person County does hereby amend the
Budget of the General Fund(s) on this, the 22nd day of January2008, as follows:
Dept./Acct No.Department Name $Amount
Incr/Decr(-)
EXPENDITURES General
General Government 81,950
Public Buildings and Grounds 120,814
Public Safety 9,604
Environmental Health 7,700
Economic and Physical Development 11,957
Education 66,473
Cultural & Recreation 30,221
Human Services 19,929
REVENUES General
Fund Balance Appropriation 348,648
Explanation:
Carry forward of purchase orders outstanding as of June 30, 2007.
January 22, 2008 6
Upon a motion by Commissioner Clayton, and a second by Commissioner Bowes and
majority vote, the Board of Commissioners of Person County does hereby amend the
Budget of the General Fund(s) on this, the 22nd day of January2008, as follows:
Dept./Acct No.Department Name $Amount
Incr/Decr(-)
EXPENDITURES General
General Government 5,318
Public Safety 796
Human services 95,202
Environmental Protection 50,000
REVENUES General
Intergovernmental revenues 95,202
Other revenues 56,114
Explanation:
Appropriate: Health Grants for State Aid to Counties, Family Planning and Healthy Personians
$43,832 and Work First funding for work experience in Person Industries $51,370; filing fees and
election reimbursements for the City elections $5,318; insurance proceeds to repair patrol car
$796; and additional revenues expected from sales of vehicles $50,000.
CHAIRMAN’S REPORT:
Chairman Lunsford asked for a moment of silence in memory of Mr.J. D.
McBroom. Mr. McBroom was a longtime Person County employee where he served as
Chief Jailer, Bailiff and deputy. Following retirement he continued to work part-time at
the Person County Courthouse until 2006.
A motion was made by Chairman Lunsford,seconded by Commissioner Bowes
and carried that a Resolution of Respect be forwarded to the family of Mr. McBroom.
January 22, 2008 7
MANAGER’S REPORT:
>Met with PCPride and they requested employee be placed at landfill to monitor.
They also discussed recycling issues.
>Local Government Day –Format will be changed from previous years.
>Meeting with Caswell County held on Wednesday, January 16, 2007 relative to
renewal of discussions on waterlines –Managers, and Attorneys from each of the
counties and municipalities will meet on January 28, 2008 to continue
negotiations.
>City/County Managers meeting next week –Wednesday-Friday, January 30-
February 1, 2008.
>Retreat Date –Asked Board to consider the first or second week of February for
the annual retreat.
>Halifax Road –Environmental monitoring continuing –EPA & State officials still
on site
>Smoke Free County Facilities –Met with City Manager –after county made a
decision, the City delayed its action until after the Board of Health meets on January 28,
2008.Sheriff has made a decision to declare the detention center a smoke-free facility.
COMMISSIONER REPORTS/COMMENTS:
Commissioner Clayton –District Attorney’s request is for capital-non
reoccurring.Waterline issue is very valuable resource for county –Commissioners need
to be forward thinking.
Commissioner Bowes -good meeting in Caswell County –hopeful Caswell will
join -good for economic development.
CLOSED SESSION:
A motion was made by Commissioner Puryear,seconded by Commissioner
Clayton and carried to go into Closed Session at 10:34 a.m. pursuant to G.S. 143-
318.11(a)(2)–Consult with County Attorney.
At 11:00 a.m. the Board returned to open session.No public statement was made.
January 22, 2008 8
ADJOURNMENT:
A motion was made by Commissioner Clayton, seconded by Commissioner
Bowes and carried to adjourn the meeting at 11:06 a.m.
_________________________________________________________________
Faye T. Fuller, CMC Johnny Myrl Lunsford
Clerk to the Board Chairman