October 6PERSON COUNTY BOARD OF COMMISSIONERS October 6, 2008
MEMBERS PRESENT OTHERS PRESENT
Johnny Myrl Lunsford, Chairman Heidi N. York, County Manager
Jimmy B. Clayton, Vice-Chairman C. Ronald Aycock, County Attorney
Kyle W. Puryear Faye T. Fuller, Clerk to the Board
Larry H. Bowes Brenda B. Reaves, Deputy Clerk to the Board
Larry E. Yarborough, Jr.
************************************************************************
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, October 6, 2008 at 7:00 p.m. in the Commissioners’ meeting
room in the Person County Office Building.
Chairman Lunsford called the meeting to order. Commissioner Clayton led in
prayer and Commissioner Bowes led the Pledge of Allegiance.
PUBLIC HEARING:
NAMING A PRIVATE ROAD
Chairman Lunsford called the duly advertised Public Hearing to order following a
motion by Commissioner Puryear, and second by Commissioner Bowes.
Linda Perkins, Planning Assistant, informed the Board that all property owners
on the private easement off of High Plains Road in the Winchester Subdivision had been
notified of the request for the road naming. Two proposed names were submitted – Tall
Pine Estate, submitted by Mr. Howard Eastwood and White Plains Road, submitted by
Mr. John R. Smith, Jr.
Chairman Lunsford asked if there was anyone present who wished to speak to the
issue.
Mr. James Cartwright, Sr., 3490 High Plains Road – Lives on the first 28 acre
tract on the road. He has never used the easement; he cannot reach his house by way of
the easement. Concerned about the change in his address.
Mr. John Smith – Does not agree with the name “Tall Pines Estates”. He said the
name was not in harmony with the area.
A motion was made by Commissioner Puryear, seconded by Commissioner
Bowes and carried to close the Public Hearing as there was no one else who wished to
be heard on the matter.
A motion was made by Commissioner Puryear and seconded by Commissioner
Yarborough to name the private easement – White Plains Road.
October 6, 2008 1
Following additional discussion about the location of the Cartwright property in
relation to the easement, County Attorney Aycock advised the Board that further research
of the entire issue should be conducted.
A SUBSTITUTE MOTION was made by Commissioner Puryear, seconded by
Commissioner Clayton and carried to table action on the road naming pending further
research by the County Attorney.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Puryear, seconded by Commissioner
Clayton and carried to adopt the agenda as presented.
INFORMAL COMMENTS:
Frances Blalock – Addressed the method by which an item can be placed on the
Board of Commissioners’ agenda.
APPROVAL OF MINUTES:
A motion was made by Commissioner Bowes, seconded by Commissioner
Yarborough, and carried to approve the minutes of September 15, 2008.
ADMINISTRATIVE REPORTS:
A motion was made by Commissioner Bowes, seconded by Commissioner
Clayton, and carried to accept the following Administrative Reports: Detention Center,
Gov Deals, Public Library, Tax Administration.
APPROVAL OF CONTRACT BY AND BETWEEN PERSON COUNTY AND
MHA WORKS, PA FOR ENVIRONMENTAL EDUCATION AND COMMUNITY
CENTER AT MAYO PARK:
Mitch Pergerson, Director Person County Recreation, Arts & Parks, requested
permission to execute the contract with MHA Works for the Environmental and
Education and Community Center and two restroom facilities for Mayo Park. He told the
Board this project has been budgeted and approved at the September 15, 2008 meeting.
The County Attorney has reviewed and approved the standard contract.
A motion was made by Commissioner Puryear, seconded by Commissioner
Bowes and carried to authorize the execution of the MHA Works contract by Mr.
Pergerson.
October 6, 2008 2
REVIEW OF A PROPOSED MAJOR SUBDIVISION CONCEPT PLAN FOR
BTW ASSOCIATES:
County Planner Paula Murphy presented a request for a Major Subdivision
Concept Plan (Mayowood) for BTW Associates on Wiley Road. The property consists of
16.39 acres and fourteen lots are proposed. All lots will be served by individual well and
septic system and are located on Mayo Lake. The roads are to be designed to NCDOT
standards. Wiley Road is a state road but is gravel rather than asphalt.
The Planning Board reviewed this item at their September 11, 2008 meeting and
voted unanimously to forward this item with a favorable recommendation with the
following staff comments:
1. Road plans and roads to be approved by NCDOT
2. Erosion and Sedimentation plan to be approved by NCDENR
3. A road maintenance agreement to be approved by the County
4. Any other requirements of the Person County Subdivision Ordinance
A motion was made by Commissioner Puryear, seconded by Commissioner
Bowes and carried to approve the Major Subdivision Concept Plan for Mayowood as
proposed by BTW Associates.
REQUEST TO REMOVE ROAD CONDITIONS ON TALLEY POINTE, PHASE
TWO:
County Planner Paula Murphy informed the Board that on February 4, 2008, the
Board of Commissioners approved a twenty (20) lot subdivision (Talley Pointe, Phase 2)
off of NC 57, Semora Road. One of the conditions was that the road plans be approved
by NCDOT. Access to the site is on private roads (Rainey Ridge and Barefoot Landing).
The State has stated that they will not review the plans for this subdivision since they will
no be placing these roads in the State system.
The developer is requesting that the condition requiring NCDOT to approve the
road construction plans be removed. The roads will still be built to NCDOT standards.
Ms. Murphy recommended that the condition be removed.
A motion was made by Commissioner Bowes, seconded by Commissioner
Clayton and carried to delete the requirement that road plans for Talley Pointe, Phase 2
be approved by NCDOT.
DISCUSSION OF TAX EXEMPTION FOR DISABLED VETERANS:
Russell Jones, Tax Administrator, explained the tax exemption for disabled
veterans. He told the Board that there are three different exemptions available. The
Elderly and Disabled exemption is the most common exemption given to property
owners. A new exemption was granted this year, the Circuit Breaker program.
October 6, 2008 3
Another program is the Veterans Exemption. This exemption was very restrictive
in the past; however, changes have been made. Presently if a person is 100% service
related disabled and honorably discharged, they are eligible for the exemption.
He said information would be distributed to citizens through the tax listing forms
and the notification will be included on all properties as part of the revaluation notice.
Mr. Jones said he is working with the Veterans Administration to identify disabled
persons in order to send them a letter with an application for the exemption. The
application will be placed on the Person County website once it is approved by the State.
The Board unanimously endorsed the notification to the public.
BUDGET AMENDMENT:
Upon a motion by Commissioner Clayton, and a second by Commissioner Bowes
and majority vote, the Board of Commissioners of Person County
does hereby amend the Budget of the General Fund(s) on this, the 6th day of October 2008, as follows:
Dept./Acct No. Department Name Amount
Incr / (Decr)
EXPENDITURES General
Human Services 43,135
Public Safety 12,125
REVENUES General
Intergovernmental Revenues 55,260
Explanation:
Appropriate: Recurring aid to county funds $48,000 and the BioTerrorism Grant $35,563 awarded to
the Health Department from the NC Division of Public Health; transferring funds from the Health
Department to EMS for a full-time position that was split between the two departments now to be
terminated and dissolved back into part-time funding; and various DSS grant adjustments ($28,303).
CHAIRMAN’S REPORT:
► Chairman Lunsford congratulated Commissioner Clayton on his installation as
Chairman of Kerr-Tar Regional COG. He encouraged Board members to attend
the COG meetings.
October 6, 2008 4
October 6, 2008 5
► October 9th at 11:00 a.m. - Gold Leaf Foundation will be making a presentation to
Person Memorial Hospital for the building/renovation project taking place at
hospital.
MANAGER’S REPORT:
► Contract for waterline extension has been executed - $90,000 final amount.
► Request from School Superintendent to have a Board member at their Thursday
evening meeting to speak about the proposed increase in sales tax which will be
on the November ballot.
► Cost saving strategies will be discussed with staff tomorrow (Tuesday).
► Courthouse construction plans will be delayed until financing is secure in spring.
NCACC is keeping counties informed on state of the economy around state and
nation
COMMISSIONER REPORTS/COMMENTS:
► Commissioner Clayton thanked Board members for their support of him as
Chairman of the Kerr-Tar Regional Council of Governments.
► Reappointed chairman of Environment Committee of NCACC
ADJOURNMENT: P/Y
A motion was made by Commissioner Puryear, seconded by Commissioner
Yarborough and carried to adjourn the meeting at 7:43 p.m.
_______________________________ ______________________________
Faye T. Fuller, CMC Johnny Myrl Lunsford
Clerk to the Board Chairman