June 26PERSON COUNTY BOARD OF COMMISSIONERS June 26, 2007
MEMBERS PRESENT OTHERS PRESENT
Johnny Myrl Lunsford, Chairman Steve Carpenter, County Manager
Jimmy B. Clayton, Vice-Chairman C. Ronald Aycock, County Attorney
Kyle W. Puryear Faye T. Fuller, Clerk to the Board
Larry H. Bowes
Larry E. Yarborough, Jr.
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The Board of Commissioners for the County of Person, North Carolina, met in recessed
session on Tuesday, June 26, 2007 at 6:00 p.m. in the Commissioners’ Room of the Person
County Office Building.
Chairman Lunsford called the meeting to order.
ADOPTION OF 2007-2008 BUDGET ORDINANCE:
Finance Director Andy Davenport presented adjustments/corrections which have been
made to the recommended budget during the previous budget work sessions. He reviewed the
changes item by item which resulted in a balanced budget.
By consensus, the prior work sessions adjustments/corrections to the recommended
budget was approved unanimously.
A motion was made by Commissioner Clayton, seconded by Chairman Lunsford to
approve the 2007-2008 Budget Ordinance with a tax rate of seventy cents ($0.70) per one
hundred dollars ($100) valuation of property listed for taxes as of January 1, 2007. The rate of
tax is based on an estimated total valuation of property for the purpose of taxation of
$3,800,000,000 and estimated collection rate of 97.0%.
Commissioner Yarborough stated although he was glad more funds were allocated to the
Sheriff’s Department and the schools, he contended the tax increase of five cents did not have to
be that large.
Commissioner Puryear stated he felt the budget reflects increased government spending
and leaves the taxpayer with the bill. He too agreed with the additional funding for the Sheriff’s
Department and schools. He disagreed that increasing the tax rate is the only solution to the
county budget dilemmas.
Commissioner Clayton pointed out that over a period of the last eighteen months there
were some continuing expenses that were incurred with Board approval. He said expenses have
to be offset with revenue.
The motion to approve the 2007-2008 Budget Ordinance was approved by a 3/2 vote.
Commissioners Yarborough and Puryear cast the dissenting votes.
1
PERSON COUNTY,
NORTH CAROLINA
2007-2008
BUDGET ORDINANCE
2
BE IT ORDAINED by the Board of Commissioners of Person County, North Carolina:
Section 1. The following amounts are hereby appropriated in General Fund for the
operation of the county government and its activities for the fiscal year beginning July 1,
2007 and ending June 30, 2008, in accordance with the chart of accounts heretofore
established for this county and by function as listed below:
EXPENDITURES
AMOUNT
PERCENT
OF BUDGET
GENERAL GOVERNMENT:
General Government $ 2,802,652 5.3
Public Buildings and Grounds 2,153,994 4.1
Public Safety 10,373,434 19.6
Transportation 1,018,336 1.9
Human Services 15,794,424 29.9
Education 9,989,083 18.9
Environmental Protection 327,518 0.6
Economic and Physical Development 1,010,076 1.9
Cultural and Recreational 1,787,202 3.4
Debt Service 3,883,915 7.4
Transfers to Other Funds and Component Unit 2,560,639 4.9
Contingency 1,104,230 2.1
TOTAL GENERAL FUND APPROPRIATIONS $ 52,805,503 100.0
Section 2. The appropriations to the Board of Education for current expense, firstly, shall
be made from any funds that are dedicated to the use of the schools and secondly, shall
be made from general county revenues to the extent necessary and for capital
expenditures shall be by project, as listed under Category 1 through Category 3 in the
budget of the Board of Education, to the extent of the amount available for capital
appropriations. Capital outlay will be distributed on a requisition basis as expenditures are
incurred. Documentation of expenditures must be submitted to the Person County
Finance Office in such form as they prescribe prior to reimbursement.
The appropriation of state funds from the Hyconeechee Library District shall be used
exclusively for operating expenditures of the Person County Public Library.
The appropriations made and revenues estimated hereafter shall be for the fiscal year
beginning July 1, 2007 and ending June 30, 2008.
Section 3. It is estimated that the following revenues will be available in the General
Fund:
PERCENT
OF
June 26, 2007 3
REVENUES AMOUNT BUDGET
Ad Valorem Taxes $ 26,585,350 50.3
Local Option Sales Taxes 8,115,000 15.4
Other Taxes 294,510 0.6
Licenses and Permits 415,000 0.8
Intergovernmental Revenues 8,468,067 16.0
Investment Income 600,000 1.1
Charges for Services 4,387,740 8.3
Other Revenues 773,330 1.5
Transfers from other Funds 2,383,011 4.5
Transfers from Component Unit 150,000 0.3
Fund Balance Appropriated 633,495 1.2
TOTAL GENERAL FUND REVENUES $ 52,805,503 100.0
Section 4. The following amounts are hereby appropriated, and included in the General
Fund, for Debt Service for the payment of principal and interest on the outstanding debt of
the county, and the expenses relating thereto:
Principal – 2004 GO Refunding Bonds $ 850,000
Interest – 2004 GO Refunding Bonds 32,975
Principal – 1996 Installment Financing Contract-LEC Refinancing Debt 461,078
Interest – 1996 Installment Financing Contract-LEC Refinancing Debt 92,792
Principal – 1999 Installment Financing Contract – Schools 300,000
Interest – 1999 Installment Financing Contract – Schools 345,118
Principal – 2000 Installment Financing Contract – Schools 400,000
Interest – 2000 Installment Financing Contract – Schools 290,360
Principal – 2003 Installment Financing Contract - PCC & Courthouse Renov. 245,000
Interest – 2003 Installment Financing Contract - PCC & Courthouse Renov. 2,527
Principal – 2006 Installment Financing Contract – Reroof and Paving 250,000
Interest – 2006 Installment Financing Contract – Reroof and Paving 146,600
Principal – 2007 Installment Financing Contract - Sch Bldg/Health Bldg 250,000
Interest – 2007 Installment Financing Contract - Sch Bldg/Health Bldg 215,465
Bond service charge - All debt 2,000
Total Debt Service $ 3,883,915
Section 5. The following amounts are hereby appropriated in the County Capital Reserve
Fund for the funding of capital expenditures outlined within the annually adopted CIP and
as may otherwise be determined:
Transfer to General Fund for Capital Expenditures $ 476,421
June 26, 2007 4
Section 6. It is estimated that the following revenues will be available in the County
Capital Reserve Fund for the funding of capital purchases:
Fund Balance Appropriated $ 476,421
Section 7. The following amounts are hereby appropriated in the Schools Capital
Reserve Fund for the funding of public school building projects and/or debt service on
public school buildings:
Transfer to General Fund for School Debt Service Payments $ 1,749,000
Transfer to General Fund for School Capital 157,590
Total $ 1,906,590
Section 8. It is estimated that the following revenues will be available in the Capital
Reserve Fund for the funding of public school building projects:
Transfer from the General Fund $1,749,000
Fund Balance Appropriated 157,590
Total $1,906,590
Section 9. The following amounts are hereby appropriated in the Reappraisal Fund:
Reappraisal Activities $287,056
Section 10. It is estimated that the following revenues will be available in the Reappraisal
Fund:
Transfer from the General Fund $ 187,348
Fund Balance Appropriated 99,708
Total $ 287,056
Section 11. The following amounts are hereby appropriated in the Person Industries
Fund:
Community Rehabilitation Program Services $ 2,781,209
Section 12. It is estimated that the following revenues will be available in the Person
Industries Fund:
Intergovernmental Revenues $ 1,102,668
Charges for Services 1,290,349
Other Revenues 53,700
Transfers 334,492
Total $ 2,781,209
June 26, 2007 5
Section 13. The following amounts are hereby appropriated in the Emergency Telephone
System Fund:
Emergency Telephone System-Wireline $ 299,446
Emergency Telephone System-Wireless 218,353
Total $ 517,799
Section 14. It is estimated that the following revenues will be available in the Emergency
Telephone System Fund:
E-911 Surcharge – Wireline $ 255,000
E-911 Surcharge – Wireless 135,000
Transfer from the General Fund 127,799
Total $ 517,799
Section 15. The following amounts are hereby appropriated in the Water and Sewer
Construction Reserve Fund for the future funding of water and sewer construction:
Reserve for Water and Sewer Construction $ 35,000
Section 16. It is estimated that the following revenues will be available in the Water and
Sewer Construction Reserve Fund:
Shared Fees $ 35,000
Section 17. There is hereby levied a tax at the rate of seventy cents ($0.70) per one
hundred dollars ($100) valuation of property listed for taxes as of January 1, 2007 for the
purpose of raising revenues from property taxes included in "Ad Valorem Taxes" in the
General Fund in Section 3 of this Ordinance.
This rate of tax is based on an estimated total valuation of property for the purpose of
taxation of $3,800,000,000 and an estimated collection rate of 97.0%.
Section 18. The budget officer is hereby authorized to transfer appropriations within a
fund as contained herein under the following conditions:
a. He may transfer amounts between objects of expenditure within a department
and between departments within the same functional area without limitation and without a
report to the Board of Commissioners.
b. He may transfer amounts up to $10,000 between functional areas of the same
fund with an official report on such transfers at the next regular meeting of the Board of
Commissioners.
June 26, 2007 6
c. He may not transfer any amount between funds or from the regular contingency
appropriation within any fund except that he may transfer any amount from the special
contingency for computer related technology needs without a report to the Board of
Commissioners.
Section 19. The County Manager is hereby authorized to execute contractual documents
under the following conditions:
a. He may execute contracts for construction repair projects which do not require
formal competitive bid procedures.
b. He may execute contracts for: (1) purchase of apparatus, supplies and
materials, or equipment which is within budgeted department appropriations, (2) leases of
personal property for a duration of one year or less and within budgeted department
appropriations and (3) services which are within department appropriations.
c. He may execute grant agreements to or from public and nonprofit organizations
that are within budgeted appropriations, unless grantor organization requires execution by
the Board of Commissioners.
d. He may execute contracts, as the lessor/lessee of real property, which are of
one-year duration or less, if funds are within budgeted appropriations.
e. He may execute contracts for design consultant’s services, which consultant
fees are estimated to be less than $10,000 and if funds are within budgeted
appropriations.
Section 20. The Finance Director may make cash advances between funds during the
fiscal year without reporting to the Board of Commissioners. Any advances outstanding at
fiscal year-end must be reported to the board except those involving funds where grant
revenues arise from prior county expenditures.
Section 21. Copies of the Budget Ordinance shall be furnished to the Budget Officer, the
Finance Director, and the Tax Administrator for direction in the carrying out of their duties.
Adopted this the 26th day of June 2007.
Johnny M. Lunsford, Chairman
Person County Board of Commissioners
Faye T. Fuller, Clerk to the Board
June 26, 2007 7
Upon a motion by Commissioner Clayton, and a second by Commissioner Bowes and
majority vote, the Board of Commissioners of Person County does hereby amend the Budget of the
General Fund(s) on this, the 26th day of June 2007, as follows:
Dept./Acct No.Department Name $Amount
Incr/Decr(-)
EXPENDITURES General
General Government 72,300
Public Safety (-) 25,554
Transportation 88,230
Education 35,608
Cultural & Recreation 18,281
Transfers 248,193
Contingency (-) 46,350
School Bus Garage, Health Buildings Renonvations and
PCC RE-roofing Capital Project Fund
10-5911-4580 Buildings 200,000
REVENUES General
Other Taxes 48,193
Intergovernmental Revenues 76,535
Charge for Services 18,281
Other Revenues 47,699
Fund Balance Appropriation 200,000
School Bus Garage, Health Buildings Renonvations and
PCC RE-roofing Capital Project Fund
45-3980-0010 Transfer from the General Fund 200,000
Explanation:
Appropriate in the General Fund: Emergency Management performance Grant $20,114; Transportation
Grant for new step-vans $56,421; Occupancy Taxes above originally estimated $48,193; revenues above
estimates – concealed weapons fees $10,000, insurance claims $2,091, Terrell School fund $11,948, and
internet reimbursements to schools $23,660; recreation and obesity fees $18,281; transfer to Capital
Project for to cover budget shortfall for the Bus Garage; contingency reserve $46,350.
Appropriate in the School Bus Garage, Health Buildings Renovations, and PCC RE-roofing Capital
Project Fund: transfer from the General Fund for construction costs $200,000.
Board further approves the transfer of any remaining balance from Contingency to appropriations within
any function(s) that, without such transfers, would exceed the budget ordinance for those functions. Any
such transfers from Contingency will be reported to the Board at the meeting following their
determination.
June 26, 2007 8
County Manager Carpenter informed the Board that the 100% grant program, Save Our
Students (SOS), which has been operated through the county budget, will change July 1st to be
operated under the Agricultural Foundation which is a development division of Extension
Services at NC State University. He said at present it is not certain how the program will
operate.
*****
Mr. Carpenter also advised the Board that the Sheriff’s Department has asked permission
to apply for a NC Department Justice (JAG) grant for a mobile finger print unit for identification
purposes. The grant requires no county match.
A motion was made by Commissioner Yarborough, seconded by Commissioner Clayton
and carried to authorize the application for a Department of Justice (JAG) grant.
*****
County Manager Carpenter informed the Board that bids for the new school bus
garage/maintenance facility were opened and the Board of Education is approximately $200,000
shy of funds to include the construction and four alternates. This does include the land cost. He
said the funds could be borrowed from the bank, which would necessitate the delay in closing the
financing agreement and cost an additional $81,000 in interest over the seven year period. He
said another alternative would be for the county to appropriate $200,000 from fund balance.
After discussion, a motion was made by Commissioner Clayton, seconded by
Commissioner Bowes and carried to appropriate $200,000 from fund balance.
*****
INTERVIEWS FOR BOARDS, COMMITTEES, COMMISSIONS:
The Board conducted interviews for the first time since the process for appointments to
certain boards, committees and commissions was approved earlier this year. The following
Boards, Committees, and Commissions applicants are now subject to an interview process with
the Board of Commissioners: Planning Board, Board of Adjustment, Economic Development
Commission, ABC Board, Board of Health, Person-Caswell Lake Authority, Piedmont
Community College Board of Trustees, Recreation Advisory Board, and Social Services Board.
Planning Board: The applicants for two positions on the Planning Board were: Barry
Walker, Phillip Hall and Leon Martin. All three individuals participated in the interview
process. By consensus, Barry Walker and Phillip Hall were appointed to 3-year terms on the
Planning Board.
June 26, 2007 9
Board of Adjustment: Applicants for two positions on the Board of Adjustment were
Leon Martin, Harold Brooks and Shady Terrell. Leon Martin and Harold Brooks were present
and participated in the interview process. By consensus, Leon R. Martin and Harold T. Brooks
were appointed to 3-year terms on the Board of Adjustment.
Economic Development Commission: Applicants for the three positions available on
the Economic Development Commission were Shady D. Terrell, Randy Reynolds and Larry
Johnson. Mr. Reynolds was present and participated in the interview process. By consensus,
Shady D. Terrell, Randy Reynolds and Larry Johnson were appointed to 3-year terms on the
Economic Development Commission.
ABC Board: Applicants for the one position available on the ABC Board were Lois M.
Winstead and Mike Laws, both of whom were present and participated in the interview process.
By consensus Mike Laws was appointed to fill the one three-year term on the ABC Board.
Board of Health: There were two applicants for the Board of Health – Dr. William
Jeffrey Noblett and Dr. Stephen D. Saunders. Dr. Noblett was present and participated in the
interview process. Dr. Saunders was unable to attend due to a scheduling conflict. By
consensus, Dr. Noblett was appointed to a 3-year term in the position for a Dentist and Dr.
Saunders was appointed to a 3-year term for a position from the General Public.
Person Caswell Lake Authority: There were three applicants for the one available
position on the Person-Caswell Lake Authority – Bill Dallas, John Robert Byrd, Sr., and Ernest
B. Wood, Jr. Mr. Dallas and Mr. Wood were present and participated in the interview process.
Mr. Bill Dallas was appointed to fill the one 3-year term by a vote of 4/1. Commissioner
Puryear cast the lone vote for Mr. Wood.
Piedmont Community College Board of Trustees: Mr. Cleve Wagstaff was the only
applicant for the one available position on the PCC Board of Trustees and was unanimously
appointed to fill same. Mr. Wagstaff appeared before the Board and participated in the
interview process.
6:40
Planning Board
Barry Walker:
1575 Charlie Tapp Rd. Served 12 years/lived in PC all of life/ concerned about county/enjoyed
working with County Planner/appreciate consideration of being considered
Puryear: why do want to be reappointed
Walker: cluster home development project-conserving land/watershed-considered about
growth in right way-
Yarborough-what does the PB does well and poorly
eitat 501 corridor-all commercial – billboard signs – For planning right – only advisory board to
BOC.
June 26, 2007 10
Puryear: what sets you apart?
Walker- does not know who else is applying to come on. Phil Hall is very knowlegable.
Phillip Hall:
Puryear: tell me about self
Hall: former land suryeyor- general contractor/ been on PB several years/resident of
Olive Hill/interested in staying on PB-property rights person-brings experience and knowledge
to process of planning board-BOC needs people who know industry on PB- experience allows
more insight than some others.
Yar: do well at or better
Hall: doing better-some ordinances need “cleaning up”-accomplishments: tried to give
BOC best advice on heavy issues-pleased with cluster open space development-regret some cell
tower ordinances.
Puryear: seminars?
Hall: UNRBA-concerned about proposed density requirements/size of lots. Learned
some alternate ways for erosion control. Erosion control seminar – Green Development
Served 9 years total.
Puryear: what sets you apart?
Hall: experience, knowledge as practicing land surveyor and contractor.
Leon Martin:
Planning Board and Board of Adjustment
Yar: what hope to accomplish
Martin: learn Person County more-give guidance to future as to how PC will be. PB
shapes future. Asked if PB is following GS for PB’s.
Bowes: which would rather serve on
Martin: where BOC feels he can serve best.
Puryear: for either position-what sets you apart?
Martin: being New- bring new focus and possible direction –
Yar: lives here?
Martin: over 1 year
BOARD OF ADJUSTMENT:
Harold Brooks:
Seeking reappointment
Luns: what is most rewarding thing
Brooks: being able to grant variances -
Yar: how often meet
Brooks: every month – not that often now - met able 6-7 times in
Puryear: what main factor in serving
Brooks: been honest-served well-
June 26, 2007 11
EDC:
Randy Reynolds
Lun:
Rey: community development-came here 9 years ago-great place to live-can contribute to
community
Pur: what does Bd. Do well/poorly
Rey: not good direction in past-BOC did not give specific direction inpast – with BOB-
more direction is given- More direction/function should be specified by BOC – represents a cross
section of community.
Pur: what sets you apart?
Rey: not knowing who they are – training in Ec. Dev. Been on various committees
statewide on ec. Development – bring experience in ec dev. , understand theory and mechanics
of ec dev.
ABC Board
Lois Winstead:
Yar: do you know what they do
Win: keep revenue, report taxes to NCDHR, 70% to county; 30% to city
Pur: why serve
Win: committed to public service, somewhere new to serve; familiar with county; worked with
administrative and budget matters; 2 fire stations established; combined two departments;
centralized service for public works; Long Ave. extension; Likes to be involved with things that
are of benefit to community. Would be willing to serve on other board.
Mike Laws:
Would like to continue to serve. Working with Bennie Bradsher & Bobby Brooks most
rewarding.
Yar: do better
Laws: no – on tract – improved appearance of both ABC stores. Inventory is
computerized. Paid $50/month- contributes staff for being 13th in state for profits vs sales.
Proud of best board in state with 2 stores.
BOARD OF HEALTH:
Jeff Noblett:
When came on board there was dissention – contributes difference to BOC – in new
building – changed peoples prespective. In last 2 years with new bldg and new director – Health
department just completed accreditation process –
June 26, 2007 12
PIEDMONT COMMUNITY COLLEGE:
Cleve Wagstaff:
Reapplying because of building projects that are coming up. Will be able to offer
experience to the Board. Proud to serve. Have served 4 years. Board does well/poorly?
Dr. Owen, Wm. Barnes keeps board informed. Never served on board that serves so efficiently.
Could always share message of college.
PERSON-CASWELL LAKE AUTHORITY:
Bill Dallas:
Reapplying for position: served one year for unexpired and one 3 year term. Lived on
lake for 30 years. Lake authority board realizes what an asset lake is to the two counties.
Balances growth at lake and boating safety with guidance of Progress Energy. Have published
meeting scheules in paper, prepare quarterly newsletter. In discussion phase of a website.
PurY; what have you contributed.
Dallas: a business mind – park itself generates income
Yar: direction of authority going?
Dallas: lake will grow and keep a balance for economic growth.
No problem with Progress Energy in past and none projected for future. Balance
residence and commercial.
Pur: what does bd. Do well/poorly
Dallas: well – run operation of park – park is looked at closely as to how funds are
managed. Poorly-public awareness of meetings. Park ranger turnover is low.
Ernie Wood:
Would like to see BOC 7:48 – forsees some conflicts in future. Lake is good resource to
county. Good tax base. Progres Energy will open more land for development and there may
some conflict between PB and Lake Authority.
Does not have enough information to form opinion on whether they do well / poorly.
Relax development regulation/ see more B-1 development around lake.
Can contribute planning knowledge (7-8 years) dealt with surveying, engineering and
regulations.
7:56: appointments
Adjourn: 8:00 Y/B
June 26, 2007 13
June 26, 2007 14