Agenda Packet October 1 2018PERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
October 1, 2018
7:00pm
CALL TO ORDER………………………………………………. Chairman Kendrick
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
PUBLIC HEARING:
ITEM #1
Request to add Butterfly Trl, a private roadway ……………………… Sallie Vaughn
ITEM #2
Consideration to Grant or Deny Request to add
Butterfly Trl, a private roadway ………………………………… Chairman Kendrick
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10-minute segment
which is open for informal comments and/or questions from citizens of this
county on issues, other than those issues for which a public hearing has been
scheduled. The time will be divided equally among those wishing to comment.
It is requested that any person who wishes to address the Board, register with
the Clerk to the Board prior to the meeting.
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ITEM #3
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A.Approval of Minutes of September 4, 2018,
B.Approval of Minutes of September 17, 2018,
C.Budget Amendment #6 – Carry Forwards,
D.Budget Amendment #7, and
E.Resolution Approving Required Match up to $401,031 to Rural ReadySites
Program Grant
UNFINISHED BUSINESS:
ITEM #4
Tourism Development Authority 2017-2018 Annual Report …... Margaret McMann
NEW BUSINESS:
ITEM #5
Appointment to Juvenile Crime Prevention Council ………………… Brenda Reaves
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate
by the Board.
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NOTICE OF PUBLIC HEARING
The Person County Board of Commissioners will hold a public hearing on Monday, October 1,
2018 at 7:00 p.m. in Room 215 of the Person County Office Building 304 S Morgan Street,
Roxboro, North Carolina to hear the following:
1.Request by the Person County Address Coordinator to add Butterfly Trl to the database
of roadway names used for E‐911 dispatching. The proposed private roadway will be
located off Durham Rd in Flat River Township. Article IV, Section 402 H of the Ordinance
Regulating Address and Road Naming in Person County requires any private roadway
serving three or more homes to be officially named.
Citizens will have an opportunity to speak regarding the above request. Specific information
about the request can be obtained from the Person County GIS Department at 336‐597‐2242 or
by visiting our office at 325 S Morgan St, Suite D, Roxboro, NC 27573.
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AGENDA ABSTRACT
Meeting Date: October 1, 2018
Agenda Title: Public Hearing for the addition of Butterfly Trl, a private roadway
Summary Information: A third residence is being added along a 700ft private driveway, which
necessitates the naming of the driveway (see map below).
Background Information: The owner of parcel A65 23 applied for permits to construct a new
home accessed via private driveway, which is currently used to access two existing homes. The
addition of that third residence activates a clause in the Ordinance Regulating Addressing and Road
Naming, requiring the driveway to be named. Additionally, the existing homes are currently
addressed as 10887 Durham Rd
and 10889 Durham Rd and the
new home will be located
between them. Being on the odd
numbered side of Durham Rd,
there are no numeric values
between 10887 and 10889 to
apply to the new home.
Owners of the existing homes
and the new home agreed
unanimously on the name
Butterfly Trl which is compliant
with local ordinance.
Adding this road name requires two residences to change their addresses. Property owners are
aware and will have one year to incorporate their new address. Both the old addresses (Durham
Rd) and new addresses (Butterfly Trl) will be active in the 911 system during that time.
As required by North Carolina General Statute 153A‐239.1(A), a public notice was published in the
Roxboro Courier‐Times. A sign advertising the public hearing was placed at the proposed roadway
location approximately two weeks prior to this public hearing.
Recommended Action: Motion to approve the recommended roadway name.
Submitted By: Sallie Vaughn, GIS Manager
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September 4, 2018
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PERSON COUNTY BOARD OF COMMISSIONERS SEPTEMBER 4, 2018
MEMBERS PRESENT OTHERS PRESENT
Tracey L. Kendrick Heidi York, County Manager
Gordon Powell C. Ronald Aycock, County Attorney
Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear
B. Ray Jeffers
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Tuesday, September 4, 2018 at 7:00pm in the Commissioners’ meeting
room in the Person County Office Building.
Chairman Kendrick called the meeting to order. Vice Chairman Powell offered an
invocation and Commissioner Puryear led the group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
Commissioner Puryear requested to add to the agenda a Closed Session #2 for the
purpose of considering the acquisition of real property.
Commissioner Clayton requested to add to the agenda consideration to change the
Board’s October 15, 2018 regularly scheduled meeting date to October 22, 2018.
A motion was made by Vice Chairman Powell and carried 5-0 to add a Closed
Session #2 as well as add an item to consider changing the regularly scheduled October 15,
2018 meeting to be held on October 22, 2018 to the agenda and to approve the agenda, as
adjusted.
PUBLIC HEARING:
AMEND AN ORDINANCE REGULATING ADDRESSING AND ROAD NAMING
IN PERSON COUNTY:
A motion was made by Commissioner Puryear and carried 5-0 to open the duly
advertised public hearing for proposed amendments to Person County’s Ordinance
Regulating Addressing and Road Naming.
Sallie Vaughn, GIS Manager presented proposed amendments to the County’s
Ordinance Regulating Addressing and Road Naming to include industry-standard
terminology, change the timing of address placement on new construction projects, allow
address visibility to be checked during the permitting process, improve address visibility
requirements, and keep up with development trends within the County.
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September 4, 2018
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Ms. Vaughn summarized the requested text amendments:
1.Added definitions to include up-to-date industry terms, including “Structure” and
“Master Address Repository (MAR)” (Definitions),
2.For new construction projects, require 911 address be posted on the premises at the
time of the first inspection (Article VII. C),
3.For new projects at existing structures requiring permits, the Building Inspector
may choose to fail an inspection if an address is not posted on the premises (Article
VII. D),
4.Require that 911 addresses be assigned to all structures such as solar farms,
electrified signs, telecom facilities, and utility structures such as natural gas booster
stations, electrical substations, and wastewater life stations, and other non-dwelling
structures (Article III. A.),
5.Require that all new RV parks/travel trailer parks have 911 addresses assigned to
each permanent lot (Article V, Section 502, B), and
6.Require that posted addresses must be visible in all lighting and weather conditions
(Article V. Section 504, 3).
Commissioner Clayton requested a change in Section 402-B on page 7, to read
“The name of any new street, whether it is public or private, shall not duplicate or be
phonetically similar to any other street name within the entire county and a five-mile radius
extending into adjacent Counties in North Carolina and Virginia; including
municipalities. The Board accepted Commissioner Clayton’s change noted in bold.
Commissioner Jeffers asked Ms. Vaughn to confirm that any service with an
electrical meter would now require an address. She stated the utilities have asked their
office to provide an address and they have been doing so for some time. Ms. Vaughn said
that farmers with heated troughs and other electrical services have been assigned an
address. She added that the proposed amendments would not affect the U.S. Postal Service
mail delivery nor would any roads require to be upgraded. The point to which a road would
require an upgrade was with three or more dwellings.
There were no individuals appearing before the Board to speak in favor of or in
opposition to the proposed amendments to Person County’s Ordinance Regulating
Addressing and Road Naming.
A motion was made by Vice Chairman Powell and carried 5-0 to close the public
hearing for proposed amendments to Person County’s Ordinance Regulating Addressing
and Road Naming.
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CONSIDERATION TO GRANT OR DENY REQUEST BY GIS STAFF TO
AMEND AN ORDINANCE REGULATING ADDRESSING AND ROAD NAMING
IN PERSON COUNTY:
A motion was made by Vice Chairman Powell and carried 5-0 to accept the
amendments to the County’s Ordinance Regulating Addressing and Road Naming as
presented by Ms. Vaughn as well as the change suggested by Commissioner Clayton. The
Ordinance Regulating Addressing and Road Naming in Person County, as amended on this
date, follows:
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INFORMAL COMMENTS:
The following individuals appeared before the Board to make informal comments:
Mr. Claude Steen of 416 Charlie Moore Road, Timberlake, and a retired pastor,
spoke in opposition to the Brunch Bill that was on the Board’s agenda. Mr. Steen presented
information to the group in the form of a handout containing information related to a New
Scientific Study that must be considered in any decisions regarding alcohol legislation
highlighted in an article entitled “Alcohol use and burden for 195 countries and territories,
1990-2016: a systematic analysis for the Global Burden of Disease Study 2016 that was
published in The Lancet, a weekly peer-reviewed general medical journal.
Mr. Ronnie Shepard of 315 Carter Lane, Roxboro stated opposition to the proposed
sale of the Roxboro Country Club noting the County would be losing an economic
development asset. He asked the Board to consider taking over the Roxboro Country Club
so that it would remain a golf course in Person County.
Mr. Ronny Hicks of 120 Sand Trap Lane, Roxboro asked the Board to consider the
option to take over the Roxboro Country Club noting it had a pool that the county has been
talking about for years.
Mr. Johnny Blanks of 1525 Cavel Chub Lake Road, Roxboro asked the Board to
look into taking over the Roxboro Country Club. Mr. Blanks opined that tax values may
go down if low rent housing were to come in on that property. He said golfers would have
to travel out of county to play golf.
Mr. Troy Rust of 3834 Union Grove Church Road, Hurdle Mills stated opposition
to the Brunch Bill that was on the Board’s agenda. He quoted biblical scripture noting if
alcohol consumption did not increase, the Brunch Bill would be a failure. Mr. Rust said
the action to allow alcohol to be served for two additional hours in the week was only about
the dollar and would risk lives being lost.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Jeffers and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of August 20, 2018,
B. Budget Amendment #4,
C. Appropriation Transfer between departments for NeoGov training software,
and
D. Resolution requesting that the Eno-Haw Regional Hazard Mitigation Plan add
Person County and the City of Roxboro to the Eno-Haw Regional Hazard
Mitigation Plan
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UNFINISHED BUSINESS:
SECOND READING OF A PROPOSED ORDINANCE TO ALLOW THE SALE OF
ALCOHOLIC BEVERAGES BEFORE NOON ON SUNDAYS AT LICENSED
PREMISES:
Chairman Kendrick read and presented the Second Reading of an Ordinance to
Allow the Sale of Alcoholic Beverages before Noon on Sundays at Licensed Premises.
Commissioner Clayton stated his opposition to the proposed Ordinance.
Commissioner Jeffers said he had spoken with owners of convenience stores that
had lost sales to bordering counties that already have the Brunch Bill noting they wanted
the opportunity to make the sale to their customers.
A motion was made by Chairman Kendrick and carried 3-2 to adopt an Ordinance
to Allow the Sale of Alcoholic Beverages before Noon on Sundays at Licensed Premises.
Chairman Kendrick and Commissioners Puryear and Jeffers voted in favor of the motion.
Vice Chairman Powell and Commissioner Clayton voted in opposition to the motion. The
ordinance, as adopted follows:
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NEW BUSINESS:
APPOINTMENT TO JUVENILE CRIME PREVENTION COUNCIL:
Clerk to the Board, Brenda Reaves presented a citizen application for consideration
for Board for appointment noting Vice Chairman Powell recruited for a vacancy on the
Juvenile Crime Prevention Council.
Juvenile Crime Prevention Council
2-Year Term:
1 position for a Juvenile Defense Attorney
1) Thomas Christopher Perkins, Attorney submitted application requesting appointment
A motion was made by Chairman Kendrick and carried 5-0 to appoint Thomas
Christopher Perkins, Attorney as the Juvenile Defense Attorney representative on the
Juvenile Crime Prevention Council for a 2-year term.
CONSIDERATION TO CHANGE THE BOARD’S REGULARLY SCHEDULED
OCTOBER 15, 2018 TO OCTOBER 22, 2018:
Commissioner Clayton requested Board consideration to change the regular
scheduled Board meeting on October 15, 2018 to be held on October 22, 2018 due to a
conflict he had with the Kerr Tar Council of Government Board meeting in Charlotte.
A motion was made by Commissioner Clayton and carried 5-0 to change the
Board’s October 15, 2018 regular scheduled meeting to now be held on October 22, 2018.
The start time of the meeting, 9:00am and the location of the meeting, in the Board’s usual
meeting room 215, remained the same.
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CHAIRMAN’S REPORT:
Chairman Kendrick had no report.
MANAGER’S REPORT:
County Manager, Heidi York announced that on October 1, 2018, Amanda Everett
would serve at Person Industries’ Director. She added the current Director was retiring on
the same date.
Ms. York reported that the required public hearing to receive comments related to
the proposal for purchase of Person County’s Home Health and Hospice Agencies would
be advertised in the September 5, 2018 edition of the paper to be held at the Board’s
September 17, 2018 regularly scheduled meeting. She added that the Letter of Intent as
well as the Offer Proposal are available for public viewing in the Office of the Clerk to the
Board.
COMMISSIONER REPORT/COMMENTS:
Vice Chairman Powell had no report.
Commissioner Puryear had no report.
Commissioner Clayton reminded the group of the upcoming Kerr Tar Council of
Government annual awards banquet scheduled for September 27, 2018 in Oxford.
Commissioner Jeffers commented that he had information he would pass along to
the County Manager related to a group that builds a brick display, free of charge, for display
of the US Constitution and Bill of Rights, should the Board be interested. He said he
thought the Person Veterans Park or the lawn at the Courthouse would be appropriate
locations in the county. It was the consensus of the Board to pursue this opportunity.
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CLOSED SESSION #1
A motion was made by Commissioner Puryear and carried 5-0 to enter into Closed
Session per General Statute 143-318.11(a)(3) at 7:30pm for the purpose to consult with the
county attorney in order to preserve the attorney-client privilege as well as per General
Statute 143-318.11(a)(4) for the purpose of discussion of matters relating to the location or
expansion of industries or other businesses in the county (economic development) with
the following individuals permitted to attend: County Manager, Heidi York, Clerk to the
Board, Brenda Reaves, County Attorney, Ron Aycock, Economic Development Specialist,
Sherry Wilborn and Person County Business Industrial Center President, David Newell,
Sr.
A motion was made by Commissioner Jeffers and carried 5-0 to return to open
session at 7:50pm.
A motion was made by Commissioner Jeffers and carried 5-0 to accept and
approve a transfer of an Assignment of Option to Purchase Agreement, by and between
Person County Business Industrial Center, a non-profit, to Person County.
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CLOSED SESSION #2
A motion was made by Vice Chairman Powell and carried 5-0 to enter into Closed
Session per General Statute 143-318.11(a)(3) at 7:51pm to establish, or to instruct the
public body's staff or negotiating agents concerning the position to be taken by or on behalf
of the public body in negotiating (i) the price and other material terms of a contract or
proposed contract for the acquisition of real property by purchase, option, exchange, or
lease; or (ii) the amount of compensation and other material terms of an employment
contract or proposed employment contract with the following individuals permitted to
attend: County Manager, Heidi York, Clerk to the Board, Brenda Reaves, County Attorney,
Ron Aycock and Person County Business Industrial Center President, David Newell, Sr.
A motion was made by Commissioner Jeffers and carried 5-0 to return to open
session at 8:35pm.
ADJOURNMENT:
A motion was made by Commissioner Puryear and carried 5-0 to adjourn the
meeting at 8:35pm.
_____________________________ ______________________________
Brenda B. Reaves Tracey L. Kendrick
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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September 17, 2018
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PERSON COUNTY BOARD OF COMMISSIONERS SEPTEMBER 17, 2018
MEMBERS PRESENT OTHERS PRESENT
Tracey L. Kendrick Heidi York, County Manager
Gordon Powell
Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear
B. Ray Jeffers
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, September 17, 2018 at 9:00am in the Commissioners’ meeting
room in the Person County Office Building.
Vice Chairman Powell called the meeting to order and offered an invocation.
Commissioner Puryear led the group in the Pledge of Allegiance. Chairman Kendrick
attended the meeting via telephone conference call.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Puryear and carried 5-0 to approve the
agenda.
PUBLIC HEARING:
CITIZEN INPUT REGARDING THE USE OF COMMUNITY DEVELOPMENT
BLOCK GRANT FUNDS:
A motion was made by Commissioner Puryear and carried 5-0 to open the duly
advertised public hearing for citizen input regarding the use of Community Development
Block Grant funds.
Vice Chairman Powell stated the purpose of the public hearing was to receive
citizen input regarding the use of Community Development Block Grant funds from the
North Carolina Department of Commerce and the U.S. Department of Housing and Urban
Development noting CDBG funds may be used for infrastructure improvements,
demolition or building reuse projects, which promote Economic Development through the
creation of jobs, designed to benefit low and moderate-income residents within the County.
There were no individuals appearing before the Board to speak in favor of or in
opposition to the use of Community Development Block Grant funding.
A motion was made by Commissioner Jeffers and carried 5-0 to close the public
hearing for citizen input regarding the use of Community Development Block Grant funds.
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PUBLIC HEARING:
CITIZEN INPUT REGARDING THE PROPOSAL TO PURCHASE PERSON
COUNTY’S HOME HEALTH AND HOSPICE AGENCIES:
A motion was made by Commissioner Puryear and carried 5-0 to open the duly
advertised public hearing for citizen input regarding the proposal to purchase Person
County’s Home Health and Hospice Agencies.
County Manager, Heidi York noted the proposed purchase was pursuant to the
provisions of Chapter 131E of the NC General Statutes. The proposal received from
Medical Services of America, Inc., for $200,000, was made available for public review on
September 4, 2018. She added the due diligence process was ongoing.
Ms. York advised the next step in this process was to bring back a resolution to
approve a sale at the Board’s regular scheduled meeting on October 22, 2018.
There were no individuals appearing before the Board to speak in favor of or in
opposition to the proposal to purchase Person County’s Home Health and Hospice
Agencies.
A motion was made by Commissioner Puryear and carried 5-0 to close the public
hearing for citizen input regarding the proposal to purchase Person County’s Home Health
and Hospice Agencies.
INFORMAL COMMENTS:
There were no comments from the public.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Puyear and carried 5-0 to approve the
Consent Agenda with the following items:
A. Budget Amendment #5, and
B. Tax Adjustments for September 2018
a. Tax Releases
b. NC Vehicle Tax System pending refunds
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NEW BUSINESS:
TOURISM DEVELOPMENT AUTHORITY 2017-2018 ANNUAL REPORT:
Tourism Development Authority (TDA) Director, Margaret McMann provided a
brief report for TDA’s 2017-2018 Annual Report. She highlighted TDA’s new website
including a new one-minute video and answered questions from the Board.
Commissioner Jeffers requested detailed information related to the TDA’s budget
expenditures to which Ms. McMann said she would email the data to the County Manager
for distribution this date.
Commissioner Jeffers and Vice Chairman Powell voiced displeasure of not
receiving the TDA’s report ahead of the meeting in the board packet.
SCHOOL RESOURCE OFFICER FUNDING:
Assistant County Manager, Sybil Tate stated that the Roxboro Community School
(RCS) and Person County Schools (PCS) each requested and received grant funds from the
State for a School Resource Officer (SRO) position with notification of grant funding made
after the FY2018-2019 budget was adopted.
Ms. Tate noted that the State SRO grant pays $29,102 per SRO for two years. There
is no guarantee that funding will be made available after two years; however RCS and PCS
have stated that they will cover the full cost of the SRO position, if the grant was not
continued after two years.
Ms. Tate projected the total cost of an SRO was $59,497, which both RCS and PCS
are proposing to fund using the grant and their own monies. However, RCS and PCS have
requested that the county fund two new patrol vehicles, which each cost $31,787 per year,
inclusive of fuel and maintenance. The vehicles will be used for the SRO positions and for
patrol duties as needed.
Ms. Tate presented the Board with the following options for consideration:
1. Do nothing. The Board is not required to fund additional SRO positions.
2. Accept the offer(s). The County Attorney has reviewed the offer(s) and believes
that the offer(s) meet statutory requirements, as long as the charter school SRO
position and vehicle are used for general law enforcement duties, as assigned by
the Sheriff.
3. Continue negotiations. Gaston County provides an SRO to a charter school. The
charter schools pays for 83% of the position costs and 100% of the vehicle purchase
cost (replaced every 5 years). Overhead costs, such as maintenance, gas, and
administration support could also be required.
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Representatives from both RCS and PCS were present, in the audience, to respond
to questions about their requests. Mr. Dave Ebert, Director of RCS and Dr. Rodney
Peterson, Superintendent of PCS both told the Board that the Sheriff of Person County said
that a car would be required to have a sworn officer located at the schools noting that officer
would also respond to calls accordingly, as needed by the Sheriff, especially when not
acting as the SRO at the school site. Both representatives stated their intent to continue the
SRO at their school(s) after the grants ended in two years.
Commissioner Clayton noted the request was a one-time cost for the vehicle. Ms.
Tate confirmed the vehicle would cost between $28,000-$29,000 with the remaining
funding designated for fuel and maintenance.
Dr. Peterson clarified that the PCS request for a SRO would be split between South
Elementary and Woodland Elementary.
Chairman Kendrick stated his support for the safety of the children but did not agree
with the purchase and maintenance of the vehicle by the County.
A motion was made by Commissioner Clayton and carried 5-0 to approve funding
for the costs of two vehicles for the Sheriff’s Office for one to be used for a SRO at RCS
and one SRO at PCS in the amount of $63,574, funded from the County’s Contingency
Fund.
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CHAIRMAN’S REPORT:
Chairman Kendrick thanked Vice Chairman Powell and staff for accommodating
his request to attend the meeting via telephone conference call. As his absence related to
his position with Duke Energy for duties to assist with restoration of power to the many
areas in NC, he asked for prayers for those affected, as the recovery would be slow.
MANAGER’S REPORT:
County Manager, Heidi York provided an update on the storm situation noting the
County opened its Emergency Operations Center with staff on Thursday, September 13,
2018, and was currently inactive, but on standby. Person County has coordinated with the
State to deploy some of its resources, including sending a light tower to the State’s staging
area, sending a communication leader to assist at the State Regional Coordination Center
as well as sent an ambulance with two paramedics to collaborate with five other counties
to assist with an evacuation of a medical shelter in the Fayetteville area. Ms. York further
noted that the County’s 911 Center reported calls for 25 trees down, three flooded roads
and zero calls for rescue. Ms. York said the County’s Declaration of a State of Emergency
would remain active for a least one more day before it would be rescinded.
COMMISSIONER REPORT/COMMENTS:
Commissioner Jeffers reported the non-profit, Foundation Forward, who builds the
display cases for the Constitution and the Bill of Rights, will be invited to present to the
Board at its October 22, 2018 meeting. He added he would send along the website so the
Board could view ahead of time.
Commissioner Clayton requested a moment of silence to honor the memory of
former County Commissioner Larry Bowes and former County maintenance staff, Ed
Wrenn. Commissioner Clayton thanked the County Manager for her efforts related to
storm preparedness. He also suggested that the Board of Commissioners and the Board of
Health meet jointly, if appropriate.
Commissioner Puryear commented on the good man that former County
Commissioner Larry Bowes noting his service to the County. He also reported his
attendance at the 911 Memorial at the Veterans Parks that honored those who lost their
lives and to recognize the efforts of first responders.
Vice Chairman Powell noted he was told the 911 Memorial Service was well
attended and that he was honored of attending the funeral of former County Commissioner
Larry Bowes.
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ADJOURNMENT:
A motion was made by Commissioner Puryear and carried 5-0 to adjourn the
meeting at 9:43am.
_____________________________ ______________________________
Brenda B. Reaves Tracey L. Kendrick
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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10/1/2018
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
General Government 130,542
Public Safety 379,391
Economic and Physical Development 29,997
Environmental Protection 19,444
Education 393,174
Transportation 122,000
Cultural & Recreation 30,792
Human Services 379,229
REVENUES General Fund
Intergovernmental Revenues 322,878
Fund Balance Appropriated 1,161,691
EXPENDITURES PI & MRF Fund 10,766
REVENUES PI & MRF Fund
Fund Balance Appropriated 10,766
EXPENDITURES Fire District Tax Fund 3,949
REVENUES Fire District Tax Fund
Fund Balance Appropriated 3,949
EXPENDITURES Emergency Telephone System Fund 21,227
REVENUES Emergency Telephone System Fund
Fund Balance Appropriated 21,227
EXPENDITURES Economic Catalyst Fund 1,094
REVENUES Economic Catalyst Fund
Fund Balance Appropriated 1,094
Explanation:
BUDGET AMENDMENT
Carryforward of purchase orders and commitments outstanding as of June 30, 2018. The amount of fund
balance appropriation for the General Fund required for outstanding contracts is significantly higher by
$559,824 than what was necessary in the prior year. This is primarily due to a larger number of ongoing
projects at fiscal year end 2018. Carryforwards in Other Funds drop from the prior year by $31,860, mostly
derived from a decrease in outstanding purchase contracts in the Emergency Telephone System Fund.
BA-6 CFs39
PO #
Vendor
Number Vendor Name Account
Open
Amount Item Description
General Fund:
20180976 22610 WILLIAM MOORE III 100-4121-435200-20- 1,500.00 Server Room--fountain/restroom
20181040 24308 LOCAL GOVERNMENT EMPLOYEES RETIREMENT SYSTEM 100-4130-449900-20- 6,387.00 Orbit Penalty
20180334 3129 R & S SPORTING GOODS 100-4260-426800-20- 7,333.00 Road signs and hardware
20180470 26107 MIRAJE RECONSTRUCTION & DEVELOPMENT, LLC 100-4260-430000-20- 10,575.00 Waterproof Kirby
20180891 26107 MIRAJE RECONSTRUCTION & DEVELOPMENT, LLC 100-4260-430000-20- 2,000.00 add'l waterproofing at Kirby
20180980 2761 OLIVE HILL WELDING & FABRICATION, INC.100-4260-435100-20- 1,815.00 repair jail wall with steel pl
20180950 13273 REGAN & SON HEATING & AIR CONDITIONING, INC.100-4260-435100-20- 10,355.00 AS- water htr for kennel floor
20180952 13273 REGAN & SON HEATING & AIR CONDITIONING, INC.100-4260-435100-20- 1,055.00 AC Animal Shelter
20180801 18881 CRAFTMASTER HARDWARE CO. INC.100-4260-435100-20- 2,729.50 LEC - lock parts
20180958 22610 WILLIAM MOORE III 100-4260-435100-20- 1,000.00 frame & hang auditorium quilt
20181018 3631 TAYLOR PRINTING & OFFICE SUPPLY 100-4260-435400-20- 6,292.39 chairs for Co Mgr & Clerks off
20181001 14513 ABSOLUTE SECURITY & LOCK, INC.100-4260-435400-20- 34,213.00 replace 20180884 for LEC camer
20180001 3356 SENTRY WATCH, INC.100-4260-444000-20- 1,284.82 security contracts for 2017/20
20180900 3631 TAYLOR PRINTING & OFFICE SUPPLY 100-4310-420000-25- 2,000.00 Open PO
20180906 9397 AMERICAN UNIFORM SALES, INC 100-4310-421200-25- 5,350.00 UNIFORMS AND ACCESSORIES
20180876 9397 AMERICAN UNIFORM SALES, INC 100-4310-427620-25- 3,712.00 Bullet Proof Vests
20180876 9397 AMERICAN UNIFORM SALES, INC 100-4310-427630-25- 2,758.00 Bullet Proof Vests
20180961 26690 DANA SAFETY SUPPLY INC 100-4310-431300-25- 1,800.00 Ammunition
20180899 3430 SMITH GLASS CENTER 100-4310-435200-25- 1,000.00 Open PO
20180937 11369 BRANN'S WRECKER SERVICE, INC 100-4310-435200-25- 1,000.00 Open PO
20180938 15419 QUINTON CLAYTON 100-4310-435200-25- 948.61 Open PO
20180883 28045 DAVID REID WILKERSON 100-4310-435200-25- 1,288.23 Open PO
20180486 11369 BRANN'S WRECKER SERVICE, INC 100-4310-435300-25- 1,438.04 Open PO
20180901 11369 BRANN'S WRECKER SERVICE, INC 100-4310-435300-25- 1,363.55 Open Po
20170849 20893 O'REILLY AUTOMOTIVE, INC.100-4310-435300-25- 475.54 Open PO
20180872 2511 NC DEPT OF MOTOR VEHICLE 100-4310-454000-25- 661.44 Tax/tags 2018 Dodge Charger
20180925 20248 MIGUEL GONZALEZ 100-4310-454000-25- 750.00 Car markings
20180880 26607 PERFORMANCE AUTOMOTIVE GROUP, INC 100-4310-454000-25- 21,848.00 2018 Dodge Charger
20180932 26690 DANA SAFETY SUPPLY INC 100-4310-454000-25- 1,849.01 Car equipment
20180915 4418 GALL'S 100-4320-435200-25- 3,137.11 Puncture resistant gloves, bin
20180928 23746 DPC PAWN & GUN SHOP INC.100-4320-435200-25- 2,583.13 Guns and supplies
20180911 2511 NC DEPT OF MOTOR VEHICLE 100-4320-454000-25- 661.44 Tags & Taxes for 2018 Dodge Ch
20180926 20248 MIGUEL GONZALEZ 100-4320-454000-25- 750.00 Car markings
20180930 26607 PERFORMANCE AUTOMOTIVE GROUP, INC 100-4320-454000-25- 21,848.00 2018 Dodge Charger
20180933 26690 DANA SAFETY SUPPLY INC 100-4320-454000-25- 292.73 Car equipment console, lightba
20180924 19497 ENFORCEMENT VIDEO, LP 100-4320-455000-25- 1,442.25 In car cameras
20170837 1990 SMITHS PHOTOGRAPHY 100-4330-420000-25- 1,800.00 Department ID photo boards for
20180949 11026 ASAP PRINTING 100-4330-428880-25- 1,405.00 Printing of Emergency Prepared
20180927 22689 MOTOROLA SOLUTIONS, INC.100-4330-428880-25- 3,411.63 Batteries and Chargers
20180763 26625 MICROSOFT CORPORATION 100-4330-428880-25- 1,641.05 Microsoft Laptop
20180893 28659 ENVIROSAFE CONSULTING 100-4330-428880-25- 14,950.00 Training excercises (2)
20170818 27342 CRISIS FOCUS, LLC 100-4330-430000-25- 6,755.00 Bring Cty's COOP Plan up to da
20180859 28658 GEOPLIANT, LLC 100-4330-430000-25- 7,300.00 Crisis Track Software
20180971 16471 SUNTRUST BANKCARD N.A.100-4330-431100-25- 301.41 Emergency Management Course
20180826 3473 SOUTHEASTERN EMERGENCY EQUIPMENT 100-4370-423100-25- 372.22 Open PO for medical supplies
20180827 13164 BOUNDTREE MEDICAL LLC 100-4370-423100-25- 118.56 Open PO for medical supplies.
20180751 3473 SOUTHEASTERN EMERGENCY EQUIPMENT 100-4370-435200-25- 622.50 EMS monitor batteries and medi
20180726 27762 NORTH AMERICA FIRE EQUIPMENT CO., INC 100-4370-446000-25- 3,738.00 Turnout gear for EMS personnel
20180998 28211 ATLANTIC EMERGENCY SOLUTIONS, INC 100-4370-454000-25- 238,000.00 2018 Road Rescue Ambulance.
20180537 27663 CREATIVE BUS SALES, INC 100-4521-454000-35- 122,000.00 Raised roof vans w/lifts
20180071 22761 SMITH GARDNER, INC.100-4710-429500-45- 3,750.40 Landfill gas monitoring for 18
20180163 27450 ATLAS GEOGRAPHIC DATA, INC 100-4915-430000-40- 600.00 Parcel Fabric Maintenance
20181048 26566 ECONOMIC DEVELOPMENT PARTNERSHIP OF NC, INC 100-4920-430000-40- 3,000.00 Mega Park Marketing on EDPNC w
20180988 28690 CRYSTAL MORPHIS 100-4920-430000-40- 25,000.00 Entrepreneurship Contract
20180994 7320 PERSON COUNTY SCHOOLS 100-5200-462360-50- 7,962.00 Community Mental Health Funds
20180953 15524 SHI INTERNATIONAL CORP 100-5200-462360-50- 1,029.00 PI - Equipment for IDD Projec
20180698 25206 TABITHA SMITH 100-6120-419000-55- 645.00 Payment for March cheerleading
20180861 5273 MOVING SCREENS, INC.100-6120-420000-55- 1,137.50 Kickball shirts
20180965 2036 TOMMY LAWRENCE ELECTRICAL CONTRACTORS, INC. 100-6120-435100-55- 2,000.00 Electrical work at Sansbury
20180946 3386 SHERWIN WILLIAMS COMPANY 100-6120-435100-55- 500.00 Paint
20180754 28542 YONI AVILA 100-6120-435100-55- 2,500.00 Patching cracks on tennis cour
20180985 16471 SUNTRUST BANKCARD N.A.100-6121-430000-55- 738.90 Bed bugs
20180968 3631 TAYLOR PRINTING & OFFICE SUPPLY 100-6122-420000-55- 1,000.00 Office supplies
20180964 28677 DICK BLICK HOLDINGS, INC 100-6122-420000-55- 629.59 Art Supplies for summer camp
20170882 22610 WILLIAM MOORE III 100-6122-430000-55- 2,000.00 Kitchen renovation
20180966 2036 TOMMY LAWRENCE ELECTRICAL CONTRACTORS, INC. 100-6122-435100-55- 2,455.25 Lights installed
20180945 2761 OLIVE HILL WELDING & FABRICATION, INC.100-6122-435100-55- 710.00 Fire escape repair
20180967 3386 SHERWIN WILLIAMS COMPANY 100-6122-435100-55- 500.00 Paint
20170881 22610 WILLIAM MOORE III 100-6122-435100-55- 1,000.00 Remodel Concession Stand
20180962 28520 SILBO, INC 100-6123-430000-55- 1,650.00 Umpire Fees
20180943 398 T.G. BROOKS COMPANY, INC.100-6123-435100-55- 500.00 Fertilizer
20180851 22610 WILLIAM MOORE III 100-6140-435100-55- 2,300.00 Museum repairs
20170798 27680 NORTH CAROLINA WIRELESS, LLC 110-4121-425200-20- 7,500.00 LightLeap Reimbursement
PO CARRYFORWARDS
40
20180008 27680 NORTH CAROLINA WIRELESS, LLC 110-4121-425200-20- 12,500.00 Wireless Subsidy
20170086 3631 TAYLOR PRINTING & OFFICE SUPPLY 120-5110-420000-50- 1,205.82 Office Supplies
20170088 16471 SUNTRUST BANKCARD N.A.120-5110-420000-50- 3,607.97 Supplies ( Amazon)
20180814 16471 SUNTRUST BANKCARD N.A.120-5110-420000-50- 882.27 Rural Health Grant - Mobile wo
20180815 16471 SUNTRUST BANKCARD N.A.120-5110-420000-50- 624.00 Rural Health Grant - Shredder
20180865 16471 SUNTRUST BANKCARD N.A.120-5110-420000-50- 1,225.53 PHPR Grant Items - Shelter in
20180939 16471 SUNTRUST BANKCARD N.A.120-5110-420000-50- 546.43 Tablet for Maternal Health mon
20180940 16471 SUNTRUST BANKCARD N.A.120-5110-420000-50- 791.88 PHPR Grant - Food Buckets for
20180016 3218 LABORATORY CORPORATION OF AMERICA, HOLDINGS 120-5110-430000-50- 1,206.86 outside lab services
20160620 26471 HEAT TRANSFER SOLUTIONS, INC 120-5110-430000-50- 13,898.00 Negative Pressure Rooms - air
20180993 15871 ONE SOURCE 120-5180-430000-50- 6,439.57 One Source Scanning Project
Other Funds:
20180974 18826 MELTON TRUCK SALES, INC.230-5280-435300-50- 2,000.00 TRUCK REPAIRS
20180954 16471 SUNTRUST BANKCARD N.A.230-5281-429050-45- 800.00 FREON MACHINE, WHITE GOODS
20180975 20829 SYNERGY RECYCLING 230-5281-429051-45- 1,596.48 ELECTRONIC DISPOSAL
20180123 22986 EMANUEL TIRE OF VIRGINIA 230-5281-429053-45 5,400.00 SCRAP TIRE DISPOSAL
20180973 18826 MELTON TRUCK SALES, INC.230-5281-435300-45- 968.68 TRUCK REPAIRS
20170188 22689 MOTOROLA SOLUTIONS, INC.260-4325-432000-25- 12,337.38 E911 Telephone Service Cost
20170030 23440 CSC LEASING CO.260-4325-443000-25- 1,937.58 CSC Leasing Payments
20180043 23440 CSC LEASING CO.260-4325-443000-25- 3.86 CSC Leasing Payments
20170679 26973 SUNGARD PUBLIC SECTOR 260-4325-455000-25- 6,947.61 PO for Track SunGard payments
20170750 721 CITY OF ROXBORO 280-4920-429910-40- 1,093.63 First Installment of RDG Grant
Multi‐Year Funds that automatically roll forward:
20180816 28121 PRECISION APPROACH, LLC 400-4530-551798-35- 22,442.36 lighted wind cone, beacon ligh
20181013 28121 PRECISION APPROACH, LLC 400-4530-551798-35- 34,559.00 New Runway PAPI
20180735 28121 PRECISION APPROACH, LLC 400-4530-551800-35- 10,386.00 Airfield Signage & Taxiway A L
20180479 17147 BAKER ROOFING COMPANY 410-4260-558000-20- 388.97 GS Maintenance Bldg Roof
20180991 17147 BAKER ROOFING COMPANY 410-4260-558200-20- 68.09 Change order for roofing alter
20170628 20705 REI ENGINEERS 410-4260-558200-20- 3,346.80 various roofing projects-AP, N
20181022 22895 TRIANGLE ROOFING SERVICE 410-4260-558200-20- 2,518.29 re-roof front of Helena Gym
20181023 22895 TRIANGLE ROOFING SERVICE 410-4260-558200-20- 1,693.76 re-roof Longhurst concession s
20181024 22895 TRIANGLE ROOFING SERVICE 410-4260-558200-20- 3,164.75 re-roof Hurdle Mills concessio
20180616 20705 REI ENGINEERS 410-4260-558900-20- 23,344.00 Reroofing Ct Hse, School Maint
20170724 27649 BI-TEK, LLC 410-4260-559500-20- 217,960.00 Bi-Tek Tax Software
20180616 20705 REI ENGINEERS 410-5911-570500-60- 23,344.00 Reroofing Ct Hse, School Maint
20180616 20705 REI ENGINEERS 410-5921-580300-60- 23,344.00 Reroofing Ct Hse, School Maint
20180957 22610 WILLIAM MOORE III 430-4260-568000-20- 27,010.00 PCRC Bathrooms
20170766 27681 ISLEY HAWKINS, INC 430-4260-568000-20- 4,095.80 Fees for PCRC Plastics stg bld
20180581 24249 TELECOM SYSTEMS SOLUTIONS, LLP 440-4260-519300-20- 23,000.00 VHF RFP & Project Mgmt/Oversig
20170928 26975 MOBILE COMMUNICATIONS AMERICA, INC 440-4260-519300-20- 5,700.00 License for Tower Project
20170930 27799 ENGINEERED TOWER SOLUTIONS, PLLC 440-4260-519300-20- 12,000.00 tower consulting fees for BF &
20180247 27820 MARTY RICHARD RANDALL 440-4260-519300-20- 3,760.00 Bid and construction tower man
20180469 15746 WIRELESS COMMUNICATIONS INC 440-4260-561500-20- 49,369.46 VHF -move antenna to VIPER tow
20180877 15746 WIRELESS COMMUNICATIONS INC 440-4260-561500-20- 947,819.50 VHF Radio System Contract
20180413 28159 MIDLAND COMMUNICATIONS, INC 440-4260-567000-20- 44,211.28 Tower construction at Bushy Fo
20180461 9094 COULTER JEWELL THAMES, P.A.480-4260-519300-20- 12,550.00 SportsPlex Stormwater Plan
20180489 21908 RICHARD A WRENN 480-4260-568010-20- 25,034.19 Installation of New Irrigation
41
Account # Revenues Expenditures Comments
10050-358320 2,176 Veterans Grant
10090-399991 187,252 Fund Balance Appropriation
1004110-430000 16,716 HHH consultant services
1004122-426000 7,286 Wellness funds
1004301-426930 867 JCPC Admin Refund to State
1004310-427630 6,612 BVP 2017 Grant
1004310-428500 2,399 UW Summer Great Camp Grant
1004310-419200 9,992 Prof Serv-Medical contract
1004330-428880 99 Emg Mgt Performance Grant
1004370-431300 50 EMS donation received for June
1004950-425700 1,397 Class registration fees received in June
1004960-449910 15,694 Soil & Water Conservation District Funds
1005200-462360 43,568 Uncommitted Mental Health funds
1005820-431100 2,176 Veterans Grant carryforward (Travel)
1006122-420000 100 Kirby donation
1006123-435100 10,000 TDA contribution
15090-399991 425 Fund Balance Appropriation
1506110-420400 425 Library Donation for Programs
19090-399991 294,065 Fund Balance Appropriation
1905310-426050 269,378 Spec Supp/Serv-Data Storage
1905310-426070 736 Spec/Supp/Serv/Disaster Expense
1905310-435000 10,126 Contracted Services-Temp Staff
1905380-506600 12,376 Special Children Adopt. Fund
1905380-526000 546 Misc. General Assistance
1905380-537000 312 Foster Care Donations
1905380-537004 591 Foster Care-Shoes
SCHOOL CAPITAL & TECH
1005911-462700 25,076 Work Truck
1005911-462700 43,108 Helena Access Road
1005911-462710 3,448 Carolina Advanced Digital contract
1005911-462710 840 ASAP Printing--2000 Labels for laptops
SCHOOL LOTTERY
10060-359130 320,702.00 Lottery Proceeds
1005911-462800 320,702.00 School Lottery Projects
FIRE & RESCUE CAPITAL PROGRAM
25090-399991 3,949 Fund Balance Appropriation
2504377-460100 1,382 Rescue Squad
2504377-460300 2,567 Ceffo VFD
OTHER CARRYFORWARDS
42
10/1/2018
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
General Government 13,050
Contingency (13,050)
Explanation:
BUDGET AMENDMENT
Transfer undesignated contingency (-$1,350) for outside counsel in the Legal Department
($1,350); transfer undesignated contingency (-$11,700) to IT Systems Fund for software
licensing costs associated with necessary accounting system upgrades ($11,700).
BA‐743
Resolution Approving Required Match to Rural ReadySites Program Grant
WHEREAS, The North Carolina Department of Commerce approved a grant for the County of
Person not to exceed the amount of $1,604,125 through the Rural ReadySites program; and
WHEREAS, the Department of Commerce may determine that the actual costs of the Project are
less than the Grant amount and may reduce the Grant accordingly; and
WHEREAS, the County of Person shall report to Commerce if the actual costs of the Project are
determined to be less than the Grant amount and shall return any surplus funds it has received to
Commerce; and
WHEREAS, the Grant terms require a Local Match of not less than twenty-five percent of Grant
allowances; and
WHEREAS, eligible expenditures to be considered for Local Match or Project costs do not
include land-acquisition costs or other costs not previously approved by Commerce.
NOW, THEREFORE, BE IT RESOLVED that the Person County Board of Commissioners:
1- Hereby represents and warrants that all Grant funds shall be utilized exclusively for the
purpose of the Project and consistent with all applicable laws, rules, regulations and
requirements, and that the County of Person shall not make or approve of any improper
expenditure of Grant funds; and
2- Hereby commits a twenty-five percent (25%) Local Match of Grant funds up to
the amount of $401,031.25 to be expended on a pro rata basis with the Grant
funds; and
3- Acknowledges that only expenditures incurred after the date of the grant award
will meet the Local Match commitment.
Adopted this, the 1st day of October, 2018.
____________________________________
Tracey L. Kendrick, Chairman
Person County Board of Commissioners
Attest:
____________________________________
Brenda B. Reaves, Clerk to the Board
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