Agenda Packet April 9 2018PERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
April 9, 2018
7:00pm
CALL TO ORDER………………………………………………. Chairman Kendrick
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
RECOGNITION:
ITEM #1
Proclamation for the Week of the Young Child ………………... Chairman Kendrick
PUBLIC HEARING:
ITEM #2
Resolution Declaring Its Intent to Sell the Person County
Home Health and Hospice Agency ………………………………… C. Ronald Aycock
ITEM #3
Consideration to Adopt a Resolution Declaring Its Intent
To Sell Person County Home Health and Hospice Agency ……. Chairman Kendrick
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PUBLIC HEARING:
ITEM #4
Consideration of Whether to Finance a Portion of the Cost of
Various Projects and the Making of Related Determinations ........ Amy Wehrenberg
ITEM #5
Consideration to Approve Proposed Installment Financing
Agreement for a Portion of the Cost of Various Projects and
to Acquire Certain School Property …………………………….. Chairman Kendrick
PUBLIC HEARING:
ITEM #6
Request to add Cotton Pickin Trl, a private roadway to the
database of roadway names used for E-911 dispatching ……………… Sallie Vaughn
ITEM #7
Consideration to Grant or Deny Request to add Cotton
Pickin Trl, a private roadway to the database of roadway
names used for E-911 dispatching ………………………………. Chairman Kendrick
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10 minute segment
which is open for informal comments and/or questions from citizens of this
county on issues, other than those issues for which a public hearing has been
scheduled. The time will be divided equally among those wishing to comment.
It is requested that any person who wishes to address the Board, register with
the Clerk to the Board prior to the meeting.
ITEM #8
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A. Budget Amendment #14
UNFINISHED BUSINESS:
ITEM #9
Consideration to Grant or Deny Request for a Text
Amendment to Amend the Ordinance Regulating Automobile
Graveyards and Junkyards……………………………………… Chairman Kendrick
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NEW BUSINESS:
ITEM #10
Reimbursement of up to $250,000.00 for previously spent Person County
Business Industrial Center funds for the water and sewer line
Engineering for Person County Mega Park …………………………… David Newell
ITEM #11
VHF Radio System Contract ………………………………………………... Sybil Tate
ITEM #12
Recommended Capital Improvement Plan for FY 2019-2023 …………… Heidi York
& Amy Wehrenberg
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
CLOSED SESSION (if desired by the Board)
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate
by the Board.
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PROCLAMATION BY
Person County Board of Commissioners
On
THE WEEK OF THE YOUNG CHILD
WHEREAS, the Person County Partnership for Children and other local
organizations, in conjunction with the National Association for the
Education of Young Children, are celebrating the WEEK OF THE
YOUNG CHILD April 16-20, 2018; and
WHEREAS, by calling attention to the need for high-quality early childhood
services for all children and families within our community/state,
these groups hope to improve the quality and availability of such
services; and
WHEREAS, the future of Person County depends on the quality of the early
childhood experiences provided to young children today.
NOW THEREFORE, the Person County Board of Commissioners does hereby
proclaim the week of April 16-20, 2018 as THE WEEK OF THE YOUNG CHILD in
Person County and urge all citizens to recognize and support the needs of young
children in Person County.
Adopted this, the 9th day of April, 2018.
____________________________________
Tracey L. Kendrick, Chairman
Person County Board of Commissioners
Attest:
____________________________________
Brenda B. Reaves, NCCCC, MMC
Clerk to the Board
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PUBLIC HEARING NOTICE
The Person County Board of Commissioners, at its regular meeting on
April 9, 2018 at 7:00pm in room 215 of the County Office Building, 304 S.
Morgan Street, Roxboro, will conduct a public hearing related to
consideration to adopt a Resolution Declaring Its Intent to Sell, or convey by
other means, the Person County Medicare-Certified Home Health and
Hospice Agency, operated by Person County, and to identify, through a
public solicitation process, at least five (5) potential interested parties
regarding interest in this potential transaction. Citizens will have the
opportunity to speak during the public hearing.
Brenda B. Reaves, MMC, NCCCC
Clerk to the Board of Commissioners
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AGENDA ABSTRACT
Meeting Date: April 9, 2018
Agenda Title: Public Hearing for a Resolution Declaring Its Intent to Sell the
Person County Home Health and Hospice Agency
Summary of Information:
Conduct the duly advertised public hearing to hear public comments.
Attached is the required Resolution Declaring the Board’s Intent to Sell the Home Health and
Hospice Agency. This resolution also authorizes the consultant, CliftonLarsonAllen, LLP, to act
on behalf of the County.
Recommended Action: Following the close of the public hearing, the Board is requested to adopt
the resolution as presented.
Submitted By: C. Ronald Aycock, County Attorney
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RESOLUTION DECLARING ITS INTENT TO SELL THE PERSON
COUNTY HOME HEALTH AND HOSPICE AGENCY PURSUANT
TO N.C.G.S §131E-13
WHEREAS, Person County, provides home health and hospice care through
its Medicare certified home health and hospice agency operated by the
Person County Health Department herein after referred to as “Agency”, and;
WHEREAS, the Person County Board of County Commissioners hereinafter
referred to as “BCC” has performed a review of the current home health and
hospice operational environment in its region, and;
WHEREAS, the BCC has examined the economic and fiscal feasibility of
continuing to operate its home health and hospice agency as a county
operation, and;
WHEREAS, the BCC has examined the potential benefits of conveying the
Agency to another operator, and believes it is in the best interest of the
County and the community to further investigate the opportunities for a sale
of the Agency at this time, and;
WHEREAS, N.C. Gen. Stat. § 131E-13(d) sets forth the procedural
requirements by which the County may sell or otherwise convey the Agency
to a third party, and;
WHEREAS, such procedural requirements require that all interested parties,
including, the members of the general public, have the opportunity to
comment about a potential sale or conveyance.
NOW, THEREFORE, BE IT RESOLVED, that pursuant to N.C. General
Statute § 131E-13(d)(1), the BCC hereby declares its intent to sell the
Agency, contingent upon the County’s receipt of a proposal for such sale
which complies with the requirements of North Carolina law and is
satisfactory to the Board of County Commissioners; and
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BE IT FURTHER RESOLVED, that the BCC hereby authorizes
CliftonLarsonAllen, LLP, on behalf of the County, to issue a Request for
Proposal (“RFP”) to at least five (5) prospective buyers which shall include a
copy of N.C. General Statute § 131E-13, to any party that has expressed
interest in receiving the RFP, and
BE IT FURTHER RESOLVED that the BCC has complied with the
requirement to conduct a public hearing on this Resolution of Intent this date,
April 9, 2018; and
BE IT FURTHER RESOLVED that notice of the said public hearing was
published at least fifteen (15) days before the hearing in a newspaper of
general circulation within Person County, on March 21, 2018.
Adopted, this the 9th day of April, 2018.
Person County Board of Commissioners
__________________________________
Tracey L. Kendrick, Chairman
Attest:
___________________________________
Brenda B. Reaves, Clerk to the Board
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AGENDA ABSTRACT
Meeting date:
April 9, 2018
Agenda Title:
Public Hearing – Consideration of Whether to Finance a Portion of the Cost of
Various Projects and the Making of Related Determinations
Summary of Information:
The purpose of this public hearing is to consider (a) whether the Board of
Commissioners for Person County should approve a proposed installment financing
agreement to finance a portion of the cost to construct two public safety
communication towers, the purchase and installation of related facilities and
equipment, as well as building improvements to Huck Sansbury Gym, roofing
replacement for Early Intervention, cooling tower replacements for Helena and Stories
Creek Elementary Schools, and heating and cooling valve replacements at South
Elementary (the “Project”) and (b) whether the County should acquire from the Person
County Board of Education an interest in the real and personal property included in
the Northern Middle School project for use by the Person County Schools. The
financing proceeds will not exceed $4.75M for these projects with the remaining cost
to be sourced from local contingency funds in the General Fund. The County will
secure the repayment of the financing by pledging Northern Middle School as
collateral for the financing.
A proposal to finance a portion of the cost of this Project for $4.4M was received from
BB&T (the “Proposal”) in response to the County’s RFP which was sent to a number
of financial institutions, and appears to be the most favorable of proposals received by
the County for this purpose.
After the public hearing is closed, it is requested that the Board of Commissioners
consider making the following determinations:
1) to proceed with the proposed financing and approve on a preliminary basis the
Proposal to finance a portion of the cost of the Project in an amount not to exceed
$4,750,000;
2) to authorize the Chairman of the Board of Commissioners and the County
Manager and Finance Director of the County to negotiate further with the
approved lender, the terms of the Proposal as they consider to be necessary or
advisable, and execute and deliver the Proposal to BB&T at such time they
determine to be appropriate; and
3) to acquire from the Board of Education an interest in the real and personal
property included in the Northern Middle School project, including specifically the
site of Northern Middle School and the improvements thereon, for use by the
Person County Schools.
Recommended Action:
To hold the public hearing and make related determinations as presented.
Submitted By:
Amy Wehrenberg, Finance Director
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Project: $4.4 Million Installment Financing ContractBankTax-Exempt Interest RateFixed or Variable Rate? TermCollateral AcceptanceAcceptance DatePrepaymtPenalty/PremiumProposed FY19 Debt Payment (P + I)Average Yearly Debt Payment (P + I)Legal Fees(1)Special Conditions(2)Special Conditions(3)Special ConditionsBB&T3.510% Fixed15 yearsNorthern Middle SchoolAcceptance notification in 10 days from proposal dateMay prepay in whole at 1% premium or shall be non-callable for 1st half of term, then callable at par $ 250,389 $ 367,417 $5,900 Requires specific documentation to be submitted at closingCounty must provide unqualified counsel opinionFlood hazard certification on property requiredPNC3.460% Fixed10 yearsNorthern Middle School Not listedCalculation is based on yield from beginning date of interest period and prepayment date $ 351,661 $ 524,562 $5,000 Requires specific documentation to be submitted at closingUpon default, all amounts due shall accrue at PNC's base rate plus 3%Annual audit due within 210 days of FYESunTrustTBD on award dateFixed subject to change if federal corporate income tax rate changes15 yearsNorthern Middle SchoolAcceptance by April 2ndMay prepay in whole at3% (5/1/25); 2% (5/1/26); 1% (5/1/27);par thereafterN/A since rate is undetermined N/A since rate is undetermined $3,000 Interest rate is subject to upward adjustment during the term based on change in the federal corporate income tax rate$250 fee will be required to establish an escrow account with SunTrust for managing the loan proceedsCounty must provide opinion of counsel in form and substance to lender(Note: BB&T provided the most favorable proposal and is the recommended lender.)Person County Bid TabulationPublic Safety Communication System Upgrade and County and School Building Improvements12
The Person County Board of County Commissioners will hold a public hearing on Monday, April 9, 2018
at 9:00am in Room 215 of the Person County Office Building at 304 S Morgan St, Roxboro, North
Carolina to hear the following:
Request by the Person County Address Coordinator to add Cotton Pickin Trl to the database of roadway
names used for E‐911 dispatching. The proposed private roadway will be located off Thomas Store Rd
between Oxford Rd and Pixley Pritchard Rd in Allensville Township. Article IV, Section 402 H of the
Ordinance Regulating Address and Road Naming in Person County requires any private roadway serving
three or more homes to be officially named.
Citizens will have an opportunity to speak regarding the above request.
Specific information about the request can be obtained from the Person County GIS Department, 325 S
Morgan St, Suite D.
Sallie Vaughn, GIS Manager
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AGENDA ABSTRACT
Meeting Date: April 9, 2018
Agenda Title: Public Hearing for the addition of Cotton Pickin Trl, a private roadway
Summary Information: Property owners have elected to name their private driveway, which
will serve two or three houses on the same parcel.
Background Information: January 16th, 2018 the owner of parcel A 96 127 approached the GIS
Department and asked if they could elect to name their private driveway which will service two
proposed homes. A third home may be added at some point in the future.
The property owner provided a
name of Cotton Pickin Trl which
is compliant with local ordinance.
The addition of this road will not
affect any adjacent property
owners or existing addresses.
North Carolina General Statue
153A‐239.1(A) requires a public
hearing be held on the matter
and public notice to be provided
at least 10 days before the
hearing in the newspaper. The
required public notice was published in the March 28th, 2018 edition of the Roxboro Courier‐Times.
A sign advertising the public hearing was placed at the proposed roadway location approximately
two weeks prior to this public hearing.
Recommended Action: Motion to approve the recommended roadway name.
Submitted By: Sallie Vaughn, GIS Manager
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4/9/2018
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
Human Services 44,588
Transfer to Other Funds 295,000
REVENUES General Fund
Intergovernmental 44,238
Other Revenues 350
Fund Balance Appropriated 295,000
EXPENDITURES Public Safety Towers; County & Sch Buildings Project
County (448,705)
Schools 1,170,105
REVENUES Public Safety Towers; County & Sch Buildings Project
Debt Financing Proceeds 426,400
Transfer from General Fund 295,000
Explanation:
BUDGET AMENDMENT
Adjustments to DSS intergovernmental grants ($44,238); receipt of donations to DSS ($350); appropriating fund
balance in General Fund ($295,000) to cover Broadband-related expenditures in the Public Safety Towers Project
Fund that will not be part of the loan ($295,000); updating the revenue and expenditure budget in the Public Safety
Towers Project Fund to reflect the latest financing estimate for all related projects ($426,400).
BA‐1415
April 9, 2018
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PERSON COUNTY
BOARD OF COMMISSIONERS
MEETING
Public Hearing held on March 19, 2018
Action to table until April 9, 2018
Petition TA-01-18 - A request by the Person
County Planning staff to amend the Ordinance
Regulating Automobile Graveyards and
Junkyards in Person County regarding
commercial and residential junkyards and their
associated penalties.
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April 9, 2018
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Planning Staff Analysis
■This text amendment request serves to clarify in which instances the Ordinance
Regulating Automobile Graveyards and Junkyards in Person County (“Junkyard
Ordinance”) would apply to a parcel of land and which penalties would apply to the
violation.
■While working on two current junkyard violations, staff determined that the language
pertaining to residential junkyards was contradictory. While Section Six, Applicability,
of the Junkyard Ordinance states that the ordinance applies to all properties
(residential, commercial and industrial), Section Four, Prohibitions,only prohibits
commercial junkyards.
Section Three - Definitions
■Junkyard, Commercial:Any establishment or place of business which is maintained, operated, or used for storing, salvaging, keeping, buying or selling junk regardless of the length of time that junk is stored or kept, or for maintenance or operation of an automobile graveyard, but shall not include garbage dumps or county-operated sanitary landfills. An establishment or place of business which stores or keeps, for a period of 90 days or more, materials within the meaning of "junk" as defined in this section shall be deemed to be a junk yard within the meaning of this chapter.
■Junk Yard, Residential: A residential parcel of land in which an area of 600 square feet or more of "junk materials” are kept or stored at any given place whether for profit or not. Materials enclosed in closed buildings, solid waste containers or rolling stock (i.e., rail cars, trailer or other containerized body not intended or designed to be self-propelled) are excluded.
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April 9, 2018
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Section Four - Prohibitions
■All commercial junkyards or automobile graveyards except as hereinafter provided
shall be unlawful after the effective date of this Ordinance for any person, firm or
corporation, or other legal entity to operate or maintain in any unincorporated area
of Person County a junkyard or automobile graveyard without first obtaining a
license to operate same and without maintaining screening from view as hereafter
described.
Planning Staff Analysis
■Staff also determined that the penalty section was unclear and that both criminal
and civil penalties could be applied to a parcel regardless if it was zoned
commercial or residential. Staff is recommending that criminal penalties only apply
to non-residential properties. Civil penalties, in accordance with the NC General
Statues, can apply to both.
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April 9, 2018
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Section Ten –Enforcement Provisions
Penalties and remedies for violations shall be as follows:
A. Criminal Penalty (shall only apply to parcels used for commercial purposes).Anyperson,firm,
corporation, or other entity who maintains or operates or who controls the maintenance of a
junkyard or automobile graveyard in violation of this Ordinance shall be guilty of a
misdemeanor and subject to prosecution, and if convicted, shall be punished by a fine not to
exceed $50 or by imprisonment not to exceed thirty (30) days, or both, in the discretion of the
Court. Each day that said automobile graveyard or junkyard shall be maintained or operated in
violation of this Ordinance shall constitute a separate and distinct offense.
B. Civil Penalties. In addition to the criminal sanctions as herein set out, as provided by North
Carolina General Statute 153A‐123 (d), and (e), this Ordinance may be enforced by an
appropriate equitable remedy issuing from a court of competent jurisdiction or by injunction
and order of abatement.
Planning Staff Recommendation
■Planning Staff recommends approval of TA-01-18. Staff is requesting language in
the Junkyard Ordinance that clearly distinguishes between a commercial and a
residential junkyard along with the associated penalties for each.
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April 9, 2018
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Reasonableness and Consistency Statement
The NC General Statutes requires that when reviewing a text amendment, the boardalso include with their motion a statement as to whether the proposed text
amendment is reasonable and consistent.
The text amendment request is consistent with the Comprehensive Plan and future planning goals and objectives of Person County. It is reasonable and in the public interest as it will provide clear and concise regulations in the Ordinance Regulating Automobile Graveyards and Junkyards in Person County.
Section 4.1.10 in the Goal and Objectives of the Land Use Plan states: “Continue to evaluate and regulate offensive land uses that create unsightly conditions and adversely affect adjacent property values. In particular, pursue vigorous enforcement of the Person County Junkyard Ordinance.”
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ORDINANCE REGULATING AUTOMOBILE GRAVEYARDS AND
JUNKYARDS IN PERSON COUNTY
SECTION ONE. TITLE
This ordinance may be known and may be cited as “Ordinance Regulating Automobile Graveyards
and Junkyards in Person County.”
SECTION TWO. PURPOSE AND OBJECTIVES
The purposes and objectives for which this ordinance is passed are as follows:
A. To protect the citizens and residents of Person County from possible injury at automobile
graveyards and junkyards.
B. To preserve the dignity and aesthetic quality of the environment in Person County.
C. To preserve the physical integrity of land in close proximity to residential areas.
D. To protect the economic interests of the citizens and residents of Person County.
E. To achieve responsible economic growth in areas of Person County that is compatible with
growth and development in nearby areas.
SECTION THREE. DEFINITIONS
For the purpose of this ordinance, certain terms and words are hereby defined; words used in the
present tense shall include the future; words used in the singular number shall include the plural number;
and the plural the singular; and the word “shall” is mandatory and not directory.
Automobile Graveyard: The term and definition of “automobile graveyards” shall apply to
commercial establishment only. Any commercial establishment tract of land which is maintained, used,
or operated for storing, salvaging, keeping, buying and selling two or more wrecked, scrapped, ruined,
dismantled or inoperable motor vehicles and which are not being restored to operation, regardless of the
length of time which individual motor vehicles are stored or kept at said establishment. The phrase
“automobile graveyard” as used herein shall be interpreted to include all service stations and repair shops
which have on their premises four or more wrecked scrapped, ruined, dismantled or inoperable motor
vehicles which are not being restored to operation.
Chronic Offender: A person who owns property whereupon, in the previous calendar year, the
county gave notice of violation at least three times under any provision of the public nuisance ordinance.
Establishment: Any commercial operation.
Housing Unit: A house, an apartment, a group of rooms, or a single room occupied or intended
for occupancy as separate living quarters.
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Junk: The term “junk” shall mean scrap metal, rope, rags, batteries, paper, trash, rubber, debris,
tires, waste, or junked, dismantled or wrecked motor vehicles or parts.
Junkyard, Commercial: Any establishment or place of business which is maintained, operated, or
used for storing, salvaging, keeping, buying or selling junk regardless of the length of time that junk is
stored or kept, or for maintenance or operation of an automobile graveyard, but shall not include garbage
dumps or county-operated sanitary landfills. An establishment or place of business which stores or keeps,
for a period of 90 days or more, materials within the meaning of "junk" as defined in this section shall be
deemed to be a junk yard within the meaning of this chapter.
Junk Yard, Residential: A residential parcel of land in which an area of 600 square feet or more
of "junk materials” are kept or stored at any given place whether for profit or not. Materials enclosed in
closed buildings, solid waste containers or rolling stock (i.e., rail cars, trailer or other containerized body
not intended or designed to be self-propelled) are excluded.
Public Road: Any road or highway which is now or hereafter designated and maintained by the
North Carolina Department of Transportation as part of the State Highway System, whether primary or
secondary, and any road which is a neighborhood public road as defined in North Carolina General Statute
Section 136-67.
Repair Shop: An establishment which is maintained and operated for the primary purpose of
making mechanical and/or body repairs to motor vehicles and which receives fifty percent or more of its
gross income from charges made for such repairs.
School: Any public or private institution for teaching which is recognized and approved by the
State of North Carolina.
Service Station: An establishment which is maintained and operated for the primary purpose of
making retail sales of fuels, lubricants, air, water, and other items for the operation and routine
maintenance of motor vehicles and/or for making mechanical repairs, servicing and/or washing of motor
vehicles, and which receives more than fifty percent of its gross income from the retail sale of this
aforesaid items and/or from the making of mechanical repairs, servicing and/or washing of motor
vehicles.
Solid Fence: A continuous, opaque, unperforated barrier extending from the surface of the
grounds to a uniform height of not less than six (6) feet from the ground at any given point, constructed
of dirt, wood, stone, steel, or other metal, or any substance of a similar nature and strength.
Vegetation: Evergreen trees, including, but not limited to, white pine and/or hemlock, evergreen
shrubs or plants with a minimum height of six (6) inches when planted, which reach a height of at least six
(6) feet of maturity.
Visible: Capable of being seen without visual aid by a person of normal visual acuity.
Wire Fence: A continuous, translucent, perforated barrier extending from the surface of the
ground to a uniform height of not less than six (6) feet from the group at any given point, constructed of
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wire, steel or nylon mesh, or any substance of a similar nature and strength, but which perforations or
openings are no larger than sixteen (16) square inches.
SECTION FOUR. PROHIBITIONS
All commercial junkyards or automobile graveyards except as hereinafter provided shall be
unlawful after the effective date of this Ordinance for any person, firm or corporation, or other legal entity
to operate or maintain in any unincorporated area of Person County a junkyard or automobile graveyard
without first obtaining a license to operate same and without maintaining screening from view as
hereafter described.
SECTION FIVE. SCREENING
All commercial junkyards or automobile graveyards operated and/or maintained in Person County
shall be fenced at all points where said fencing shall be necessary to screen the view of persons from
public roads, schools, or housing units, and where such screening is not already substantially provided by
natural vegetation, or other natural barriers. The fence shall be wire fence used in conjunction with
vegetation or a solid fence. If a wire fence with vegetation is used, the plants shall be planted on at least
one side of the wire fence and as close as practical to said fence. Vegetation shall be planted at intervals
evenly spaced and in close proximity to each other so that a continuous, unbroken hedgerow will exist to
a height of at least six (6) feet along the links of the wire fence surrounding the junkyard or automobile
graveyard when the vegetation reaches maturity. Each owner, operator or maintainer of a junkyard or
automobile graveyard to which this Ordinance applies and who chooses to use vegetation with wire fence,
shall utilize good husbandry techniques with respect to said vegetation, including but not limited to,
proper pruning, proper fertilizer and proper mulching, so that the vegetation will reach maturity as soon
as practical and will have maximum density in foliage. Dead or diseased vegetation shall be replaced at
the next appropriate planting time, and the fence, or wire fence and vegetation, shall be maintained in
good condition. All wrecked, scrapped, ruined, dismantled or inoperable motor vehicles and junk shall be
stored inside said fence.
SECTION SIX. APPLICABILITY
This Ordinance applies to all residential zoned properties and uses and applies to junk as defined
in this Ordinance from an adjacent property, and/or road. This Ordinance applies to all commercial and
industrial uses on properties that abut residential and public uses and applies to junk and abandoned
vehicles as defined in this Ordinance that is are visible from an adjacent property, and/or public road.
SECTION SEVEN. EXCEPTIONS
A. Ordinance shall not apply to residential properties that are not visible from residential or public
uses (schools, playgrounds) on adjacent properties or from public roads.
B. Ordinance shall not apply to service stations or repair shops unless said service station or repair
shop has inoperable motor vehicles which are not being restored to operation.
C. This ordinance shall not apply to bona fide farm properties as defined by NCGS §153A-340.
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D. Automobile graveyards or junkyards existing at the effective date of this Ordinance which would
be in violation of this Ordinance shall be granted a grace period of four (4) months to conform to
the provisions of this Ordinance, thereafter same shall be subject to the provisions of this
Ordinance.
E. The provisions of this section shall not apply to material which is being used in connection with a
construction activity taking place on the premises provided the construction activity associated
with an active permit is being diligently pursued, and complies with applicable ordinances and
codes.
SECTION EIGHT. PENALTIES
A. Criminal Penalty. Any person, firm, corporation, or other entity who maintains or operates or
who controls the maintenance of a junkyard or automobile graveyard in violation of this
Ordinance shall be guilty of a misdemeanor and subject to prosecution, and if convicted, shall be
punished by a fine not to exceed $50 or by imprisonment not to exceed thirty ( 30) days, or
both, in the discretion of the Court. Each day that said automobile graveyard or junkyard shall be
maintained or operated in violation of this Ordinance shall constitute a separate and distinct
offense.
B. Civil Penalties. In addition to the criminal sanctions as herein set out, as provided by North
Carolina General Statute 153A-123 (d), and (e), this Ordinance may be enforced by an
appropriate equitable remedy issuing from a court of competent jurisdiction or by injunction and
order of abatement.
C. The Person County Planner shall be responsible for enforcing the provisions of this Ordinance
and may take informal measures to procure compliance from any person deemed by the
planner or his representative to be in violation. If such informal measures fail to cause
compliance, the planner shall be responsible for obtaining warrants or instigating civil remedies
for violations of this Ordinance.
D. This Ordinance may be enforced by an appropriate equitable remedy, including temporary
restraining order, preliminary injunction and permanent injunction was issued by a court of
competent jurisdiction.
E. Pursuant to NCGS §153A-140.2, the County Planning Director may issue annual notice to chronic
violators. The County may notify a chronic violator of the County's public nuisance ordinance that,
if the violator's property is found to be in violation of the ordinance, the county shall, without
further notice in the calendar year in which notice is given, take action to remedy the violation,
and the expense of the action shall become a lien upon the property and shall be collected as
unpaid taxes.
F. Appeals
1.) Unless the owner is a chronic violator, an owner who has received a violation notice under
this section may appeal from the order to the Board of Commissioners by giving written
notice of appeal to the Planning Department and to the clerk within 10 days following the
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day the order is issued. In the absence of an appeal, the order of the Planning Director is
final.
2.) Without exception, the County may notify a chronic violator of the county's public
nuisance ordinance that, if the violator's property is found to be in violation of the
ordinance, the county shall, without further notice in the calendar year in which notice is
given, take action to remedy the violation, and the expense of the action shall become a
lien upon the property and shall be collected as unpaid taxes. The notice shall be sent by
certified mail.
SECTION NINE EIGHT. LICENSING
Any person, firm, corporation, or other organization desiring to operate, or continue to operate a
junkyard or automobile graveyard after the adoption of this Ordinance shall be required to obtain a license
to operate same from the Person County Planner Planning Director. The application for license shall be
in writing and contain such information that, in the discretion of the County Planner Director, is needed
to guarantee that the operation is, or shall be, in compliance with the provisions of this Ordinance.
The County Planner Director shall issue a license to operate to each applicant, upon payment of
a license fee of $50.00, unless it appears that said operation is or shall be in violation of this Ordinance.
The County Planner Director shall have the authority to revoke the license or any person, firm,
corporation, or other organization who fails to comply with the provisions of this Ordinance.
SECTION TEN NINE. SIGNAGE
All commercial junkyards and automobile graveyards operated and maintained in
Person County shall be identified at the entrance to said facility by a sign not less than fifteen (15) square
feet in area.
SECTION ELEVEN TEN. PROCESS ENFORCEMENT PROVISIONS
Complaints shall be submitted by residents and investigated by the Planning Department; upon
determining that a violation of this ordinance exists, the Planning Department shall issue written notice
to the registered owner, lessee, or person(s) entitled to the land. The notice shall be provided by
registered or certified mail. The notice shall:
1. Identify the property and describe the violation located thereon to be removed, abated, or
remedied;
2. State that the costs incurred by the county for chronic offenders to remove, abate, or remedy the
violation, if not paid by the violator(s), shall be subject to NCGS §153A-140.2 for chronic offenses.
3. If the violation is not removed, abated or remedied within thirty (30) days of the initial notice, and
an appeal has not been filed, a second notice shall be issued. The notice shall:
4. Direct that the violation be removed, abated or remedied;
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6
5. Advise that the property must comply by a specific date thirty (30) days from the certified mailing
date of the second notice;
6. Advise that civil penalties, are being accessed daily as of the date of the second notice; and,
7. Advise that in addition to any and remedies above, the Person County Board of Commissioners
may request criminal penalties (for commercial properties) in accordance with this Ordinance.
8. Chronic Violators. Pursuant to NCGS §153A-140.2, the county may notify a chronic violator of the
county's public nuisance ordinance that, if the violator's property is found to be in violation of the
ordinance, the county shall, without further notice in the calendar year in which notice is given,
take action to remedy the violation, and the expense of the action shall become a lien upon the
property and shall be collected as unpaid taxes. The notice shall be sent by certified mail. A
chronic violator is a person who owns property whereupon, in the previous calendar year, the
county gave notice of violation at least three times under any provision of the public nuisance
ordinance.
Penalties and remedies for violations shall be as follows:
A. Criminal Penalty (shall only apply to parcels used for commercial purposes). Any person, firm,
corporation, or other entity who maintains or operates or who controls the maintenance of a
junkyard or automobile graveyard in violation of this Ordinance shall be guilty of a misdemeanor
and subject to prosecution, and if convicted, shall be punished by a fine not to exceed $50 or
by imprisonment not to exceed thirty (30) days, or both, in the discretion of the Court. Each
day that said automobile graveyard or junkyard shall be maintained or operated in violation of
this Ordinance shall constitute a separate and distinct offense.
B. Civil Penalties. In addition to the criminal sanctions as herein set out, as provided by North
Carolina General Statute 153A-123 (d), and (e), this Ordinance may be enforced by an
appropriate equitable remedy issuing from a court of competent jurisdiction or by injunction and
order of abatement.
C. The Person County Planner Planning Director shall be responsible for enforcing the provisions
of this Ordinance and may take informal measures to procure compliance from any person
deemed by the planner Director or his/her representative to be in violation. If such informal
measures fail to cause compliance, the planner Director shall be responsible for obtaining
warrants or instigating civil remedies for violations of this Ordinance.
D. This Ordinance may be enforced by an appropriate equitable remedy, including temporary
restraining order, preliminary injunction and permanent injunction was issued by a court of
competent jurisdiction.
E. Pursuant to NCGS §153A-140.2, the County Planning Director may issue annual notice to chronic
violators. The County may notify a chronic violator of the County's public nuisance ordinance that,
if the violator's property is found to be in violation of the ordinance, the county shall, without
further notice in the calendar year in which notice is given, take action to remedy the violation,
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and the expense of the action shall become a lien upon the property and shall be collected as
unpaid taxes.
F. Appeals
1.) Unless the owner is a chronic violator, an owner who has received a violation notice under
this section may appeal from the order to the Board of Commissioners by giving written
notice of appeal to the Planning Department and to the clerk within 10 days following the
day the order is issued. In the absence of an appeal, the order of the Planning Director is
final.
2.) Without exception, the County may notify a chronic violator of the county's public
nuisance ordinance that, if the violator's property is found to be in violation of the
ordinance, the county shall, without further notice in the calendar year in which notice is
given, take action to remedy the violation, and the expense of the action shall become a
lien upon the property and shall be collected as unpaid taxes. The notice shall be sent by
certified mail.
SECTION TWELVE ELEVEN. EFFECTIVE DATE
This ordinance shall become effective the ___ day of ____________ 2018 and supersedes any
previous versions of the ordinance.
Adopted, this, the 6th day of April 2015.
Revised, this, the ___ day of _______________, 2018.
________________________________________ ____________________________
Tracey Kendrick, Chairman Date
Person County Board of Commissioners
Attested by:
________________________________________________________
Brenda B. Reaves, Clerk to the Person County Board of Commissioners
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AGENDA ABSTRACT
Meeting Date: April 9, 2018
Agenda Title: Reimbursement of up to $250,000.00 for previously spent PCBIC
funds for the water and sewer line engineering for Person County Mega Park.
Summary of Information: On March 20, 2017, the PCBOC in a 4-1 substitute motion
approved the following, “to allow PCBIC to move forward and spend from its fund the
$250,000.00 and at the point the site was certified, Person County would reimburse PCBIC an
amount agreeable with the county commissioners, and at the point that PCBIC gets a business or
industry to sign the paperwork to move in, another reimbursement to PCBIC for an additional
amount, with both reimbursements to be funded from the county’s sewer fund that the City shares
with the County for the extension of sewers.”
On March 28, 2017, at a special called meeting of the PCBIC, the board approved moving
forward on such plan. PCBIC contracted with LaBella Associates for the engineering design and
all required permits for the installation of 12-inch water line and 12-inch sewer line to the Person
County Mega Park at a cost of $250,000.00.
On Friday, October 27, 2017, the Economic Development Partnership of North Carolina
informed the PC ED department that the Person County 1,350-acre Mega Park was state
certified.
On January 23, 2018, Secretary Anthony Copeland of NC Commerce met with the City and
County Elected Leaders along with PCBIC in a private session. Attached are the media articles
that resulted in a public notification of the Person County Mega Park around the last week of
January 2018. http://www.personcountyedc.com/wordpress/wp-content/uploads/2018/01/Media-
release-links-1.pdf
During a recent planning session of the PCBIC Board of Directors, a motion was made,
seconded and unanimously approved “to have a formal request to be made to the Person County
Board of Commissioners at their next regularly-scheduled meeting following the date of this
action for reimbursement of funds for the water and sewer design for the Person County Mega
Park to be made by the Person County Board of Commissioners to Person County Business and
Industrial Center, Inc.”
Recommended Action: Request up to $250,000.00 reimbursement to PCBIC
Submitted By: David Newell, President, PCBIC
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AGENDA ABSTRACT
Meeting Date: April 9, 2018
Agenda Title: VHF Radio System Contract
Summary of Information: As part of the FY18 CIP document, the BOC approved funding for
the purchase and installation of new public safety communication equipment. The new system
will expand radio coverage, using additional towers that will improve communication between
all county emergency service departments, including VFD’s. Staff released an RFP for the new
VHF system in November and received one bid. Per State statute, the RFP was re-released and
again, only one bid was received.
Mobile Communications America submitted a bid for $1.2M. The bid has been reviewed by staff
and a third-party consultant. Staff, including the county attorney, has developed a contract based
on the RFP bid. Attached is a copy of the draft of the contract.
The consultant and emergency services staff will be available to answer technical questions for
the BOC.
Recommended Action: Approve VHF Radio System Contract
Submitted By: Sybil Tate, Assistant County Manager
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VHF RADIO SYSTEM CONTRACT
BETWEEN PERSON COUNTY AND MOBILE COMMUNICATIONS AMERICA INC.
This VHF Radio System Contract Agreement (hereinafter, “Agreement”) is entered into between
Person County (hereinafter, “County”) and Mobile Communications America, Inc. (hereinafter,
“Vendor”) for the purpose of expanding Public Safety Radio coverage for the County.
WITNESSETH:
THAT WHEREAS, Vendor is in the business of engineering, providing and implementing VHF
Simulcast Radio networks;
WHEREAS, Vendor successfully responded to a Request for Proposals issued by the County on
December 6, 2017 (the “RFP”);
WHEREAS, Vendor submitted a proposal on January 26, 2018, in response to the County’s RFP,
which were accepted by the County’s Board of Commissioners;
WHEREAS, pursuant to the County’s acceptance of Vendor’s proposal and bid, the parties now must
enter into a formal written contractual Agreement;
NOW THEREFORE, in consideration of the mutual covenants and agreements set forth in the
Agreement, the receipt of which are hereby acknowledged, the parties agree as follows:
1. ENTIRE AGREEMENT
This Agreement, along with the County’s Request for Proposals (RFP) and the Vendor’s Proposal
constitutes the entire understanding of the parties with respect to the Contract:
2. VENDOR’S AGREED‐UPON DELIVERABLES
Vendor agrees that the work will consist of delivering a turnkey five (5) site VHF Simulcast network that
will expand Radio coverage for the Sheriff and Fire Departments. In addition, Vendor agrees that the
Simulcast network will be implemented in three (3) Phases to coincide with the availability of County
fiber at the tower sites.
Thus, Vendor agrees to provide the following:
A. Five (5) Site Simulcast Network
Vendor agrees that the Simulcast network will utilize two (2) County owned towers and three (3) North
Carolina State Highway Patrol (NC‐SHP) towers. The five (5) sites are as follows;
1. Roxboro NC‐SHP tower
2. Woodland NC‐SHP tower
3. Mt Tirzah NC‐SHP tower
4. Bushy Fork County owned tower
5. Bethel Hill County owned tower
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Vendor acknowledges tower availability is as follows;
1. Woodland Mt Tirzah and Roxboro are existing tower sites.
2. Bethel Hill and Bushy Fork will be available May 2018
B. Simulcast Site Configuration
Vendor agrees to configure the Roxboro NC‐SHP site as the Prime Simulcast site. Vendor also agrees to
configure Bethel Hill, Mt Tirzah, Bushy Fork and Woodland as Remote Simulcast sites.
C. Redundant Simulcast Controller
Vendor agrees to that the Prime Simulcast Controller functions shall be configured as a redundant
solution that requires no manual intervention.
D. Connectivity between 911 Center and Simulcast Prime site
Vendor agrees to utilize existing County fiber to provide connectivity between the 911 Center and the
Roxboro Prime Site.
E. Connectivity between Simulcast Prime site and Remote sites
Vendor acknowledges that the County is constructing Fiber to provide connectivity between the Prime
site and Remote sites according to the following schedule;
1. Bethel Hill and Bushy Fork to Roxboro fiber availability is December 2018.
2. Woodland and Mt Tirzah to Roxboro fiber availability is December 2019.
Vendor agrees to utilize the existing NC‐SHP microwave connecting Woodland to Roxboro and Mt Tirzah
to Roxboro, pending the availability of County fiber.
F. Three (3) Phase Rollout of Simulcast
Vendor agrees to implement a three (3) Phase rollout of the Simulcast network, to coincide with the
phased availability of County Fiber serving Remote sites. The three (3) Phase rollout plan is as follows;
Phase 1
1. Vendor will install and test Roxboro, Woodland, Mt Tirzah and 911 sites.
2. Vendor will utilize existing fiber to connect the 911 Center to the Roxboro Prime site.
3. Vendor will utilize existing NC‐SHP microwave to connect Woodland and Mt Tirzah to
Roxboro.
4. Vendor will turn up Roxboro, Woodland and Mt Tirzah. Coverage Testing will be
completed in Phase 2.
Phase 2
1. Vendor will add Bethel Hill and Bushy Fork sites to the Simulcast network.
2. Vendor will use Fiber to connect Bethel Hill and Bushy Fork to the Roxboro Prime Site.
3. Vendor will perform Coverage Testing and 30‐Day Acceptance for all five (5) sites.
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Phase 3
1. Vendor will upgrade Woodland and Mt Tirzah to Fiber.
2. Vendor will configure Woodland and Mt Tirzah NC‐SHP microwave connectivity to
Roxboro as backup.
G. NC‐SHP Microwave System Back‐up Requirements
Vendor agrees to supply an automatic switchover solution to the NC‐SHP microwave in Phase 3 that will
avoid manual intervention. The automatic switchover interval will be approximately 1 to 2 minutes. NC‐
SHP links are direct hops and do not traverse another site. The NC‐SHP microwave interface is T1.
H. VHF Analog interface to Fiber
Vendor agrees to supply VHF interfaces to Fiber to provide connectivity between the 911 Center and the
Roxboro Prime site. Vendor also agrees to supply VHF interfaces to Fiber to provide connectivity
between the Prime site and Remote sites. County Fiber is terminated using LC connectors at the Fiber
Termination Panel inside each shelter. All County fiber is single mode and average fiber attenuation is
less than 0.35db/kilometer. The County will provide dedicated fiber pairs for inter‐site connectivity.
I. Control Stations as back‐up for Simulcast cutover
The Vendor will configure a County owned Radio as a Control Station to provide back‐up Dispatch
Services during cutover of the VHF Simulcast system.
J. All Equipment Delivered in Phase 1
The Vendor will deliver all equipment to the respective tower sites for Phase I, Phase 2 and Phase 3 as
part of Phase 1.
K. Roxboro Prime Site Configuration
Vendor agrees to supply the following to configure Roxboro as the Prime Simulcast Site;
1. All equipment required to implement a Prime Simulcast Site, configured for 2‐channel
operation, and including redundant Simulcast Controller operation.
2. Reuse the recently installed antennas, feedline, R56 grounding and lightning protection
serving the repeaters relocated from the 911 Center.
3. All ancillary equipment required to enable Prime Simulcast operation.
4. All necessary VHF to optical interfaces and optical jumpers
5. Power down the relocated repeaters when Simulcast is turned up.
L. Remote Simulcast Site Configuration for Woodland and Mt Tirzah
To fulfill its obligations to deliver Remote Simulcast sites at Woodland and Mt Tirzah, Vendor agrees to
supply the following;
1. All equipment required to implement a Remote Simulcast site configured for 2‐channel
operation.
2. Install all antennas, feedline, R56 grounding and lightning protection.
3. All ancillary equipment required to enable Remote Simulcast operation
4. In Phase 1, Vendor will provide connectivity to the Prime site using NC‐SHP microwave.
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5. In Phase 3, Vendor will upgrade Woodland and Mt Tirzah to fiber.
6. In Phase 3, Vendor will configure the NC SHP microwave as back up.
M. Remote Simulcast Site Configuration for Bethel Hill and Bushy Fork
To fulfill its obligations to deliver Remote Simulcast sites at Bethel Hill and Bushy Fork, Vendor agrees to
supply the following;
1. All equipment required to implement a Remote Simulcast site configured for 2‐channel
operation.
2. Install all antennas, feedline, R56 grounding and lightning protection.
3. All ancillary equipment required to enable Remote Simulcast operation
4. In Phase 2, Vendor will utilize County fiber to connect Bethel Hill and Bushy Fork to the
Prime site.
5. All necessary optical jumpers to connect the VHF equipment to the Fiber Termination
Panel in each shelter.
N. Spares
Vendor agrees to supply one spare plug‐in unit for each model of plug‐in used in the equipment supplied
with this Agreement. Spares will be stored at the Granville Communications Radio shop. Prime site
turnaround required will be four (4) hours.
O. Inter‐modulation study
The vendor shall prepare Inter‐modulation studies for all five (5) sites. Vendor shall be responsible for
the cost of the study and shall supply the results to the County prior to Contract signature.
P. VHF Antenna mounting brackets on the towers
Vendor will supply two (2) side arm brackets for each of the NC‐ SHP towers. Six (6) foot side arm
brackets are available for use by the Vendor on the County owned towers.
Q. Post installation Inspection of all Towers.
The Vendor shall perform Post Installation Inspection of NC‐SHP towers using their approved vendor,
TEP, and be responsible for all costs including any necessary repairs. Also, the Vendor shall also perform
Post Installation Inspection on County owned towers, make all repairs and be responsible for all costs.
R. Coverage Validation
In Phase 2, Vendor agrees to perform a drive study based on the current version of the TIA/TSB‐88
industry standard to verify coverage as predicted in Vendor’s proposal. A representative from the
County may elect to participate in the drive study. The following coverage maps will be verified:
1. Talk‐out to Mobiles;
2. Talk‐out to Portables Indoors;
3. Talk‐out to Pagers indoors;
4. Talk‐in from Portables Indoors;
5. Talk‐in from Portables Outdoors;
6. Talk‐in from Mobiles.
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S. 30‐Day Acceptance Testing
Vendor agrees that the Acceptance process for the three (3) Phase program will consist of a Conditional
Acceptance Certificate for Phase 1 and Phase 2 and Final Acceptance Certificate upon completion of
Phase 3. Vendor agrees the process for each Phase is as follows;
1. Phase 1 Conditional Acceptance will consist of completion of Installation and 30‐Day
Acceptance of the Phase 1 sites.
2. Phase 2 Conditional Acceptance will consist of coverage testing for the five (5) site
network followed by 30 days of functional service without a service outage. Any service
outage during the 30‐day period will delay acceptance, and the 30‐day trial period will
restart the day after repairs are completed.
3. Phase 3 Final Acceptance will consist of Installation, Testing and Turn Up of Fiber
connectivity at the NC‐SHP sites and configuration of the NC‐SHP microwave as back‐up.
T. Training
Vendor will provide County with training for the 911 Center staff and Radio staff on the new features
provided by Simulcast.
U. Documentation
Vendor will provide the County with Maintenance Manuals and Engineer’s drawings of the VHF
Simulcast equipment configuration designed for County. In addition, Vendor will supply one (1)
electronic copy of all documents in a CD searchable format or USB.
V. Equipment labelling
Vendor agrees to label all cables to identify the end points served by each cable. Vendor also agrees to
label all VHF equipment to identify the functional capability provided by each unit.
W. Warranty
Vendor agrees that the warranty for all equipment supplied under this Agreement will be one (1) year,
and that the warranty will cover all parts and labor at no cost to the County. Also, Vendor agrees that
the warranty period for parts and labor associated with each Phase shall begin as follows;
1. Phase 1 Conditional Acceptance starts the warranty for the initial three (3) site system.
2. Phase 2 Conditional Acceptance starts the warranty for the remaining two (2) sites.
During the warranty period, technical support service will be supplied and available 24 hours/day, 7
days/week, 365 days/year with a maximum 4‐hour or less response time for service impacting outages.
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X. Post Warranty Technical Support
Vendor agrees to supply post warranty technical support for the equipment supplied in this Agreement.
Vendor’s standard rates for post warranty service are:
Normal Business Hours: $120 per hour
After Hours: $180 per hour
Weekends and Holidays: $240 per hour
Response times for service impacting outages are as follows:
Normal business hours: Two (2) hours
After Hours: Two (2) hours
Weekends and Holidays: Two (2) hours
Vendor contact information for technical support is:
Normal Business Hours (8‐5, M‐F): 919‐693 4454
After Hours, Weekends and Holidays: 877‐786 0891
Y. Equipment Standards and Performance
All infrastructure equipment and components supplied for this project must conform to applicable FCC,
OSHA, NEC, and similar regulations and standards for emissions, power, safety, and other relevant
technical aspects. All equipment shall be new, of current manufacture, original and unmodified, and be
generally recognized as public safety grade.
Z. Project Plan
Within 10 (ten) days following full execution of this Agreement, Vendor shall deliver a Project Plan that
includes a schedule of key events for the three (3) Phase rollout of the VHF Simulcast network.
Vendor agrees to supply bi‐weekly status reports by e‐mail to County and County’s Consultant. The
reports will report on task completion and any deviations from the plan.
AA. Project Management
Vendor contacts for managing the work under this Agreement are:
Steve Snyder Project Manager, MCA.
Buddy McManus, Project Engineer, MCA
Dany Clum, Lead Technologists, MCA
Chet Bodley, Lead Technologists, MCA
The County contacts for managing the work under this Agreement are:
Ray Foushee, General Services Director,
Brett Wrenn, Emergency Services Director
Frank Marum, Consultant, TSS Partners
Vendor agrees that the Lead Technologist/Installer shall have prior installation experience with
Motorola Simulcast Systems. Technologists that do not have prior experience must operate under the
supervision of a Lead Technologist with installation experience on Motorola Simulcast Systems.
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3. County’s Agreed‐Upon Deliverables:
County agrees to provide the following to enable Vendor to meet its contractual obligations to the
County outlined herein. The County shall:
A. Provide access to Vendor’s personnel and/or Vendor’s subcontractors to each site
where equipment will be installed, either by key, code access, or escort.
B. Provide adequate space in the equipment shelter room at each site to install and
mount the proposed equipment. Space shall include both floor space and vertical
clearance to allow for adequate ventilation. The North Carolina State Highway
Patrol (NC‐SHP) has allocated two (2) 19‐inch rack spaces at the Woodland, Mt
Tirzah and Roxboro sites. The County has allocated two (2) 19‐inch rack spaces at
Bethel Hill and Bushy Fork. Equipment for to the 911 Center can be mounted in an
existing rack.
C. Ensure all installation sites are well lit and employ environmental conditioning to
maintain the temperature of the proposed equipment within each component’s
specifications.
D. Provide all towers necessary to mount antennas for the Simulcast system. The
County shall obtain the necessary permission for Vendor and/or Vendor’s
subcontractors to climb and mount hardware on both NC‐SHP towers and County
towers.
E. Provide all primary electrical power, including generator power, and appropriately
sized circuits and electrical outlets at each site to support the site equipment.
F. Obtain FCC approval to operate a five (5) site VHF Simulcast system.
G. Obtain permission from the NC‐SHP for the use of suitable microwave links
between the Roxboro and Woodland and Roxboro and Mt Tirzah tower sites.
H. Provide a suitable ground point within six cable feet (6 ft.) of each rack or free‐
standing component. Ground points should comply with Motorola’s R56 Standards.
I. Person County shall supply a VHF antenna network at the Roxboro Prime Simulcast
site. The antenna network shall include appropriate combiner and multi‐coupler
filtering and amplification components to support the Simulcast system. The
antenna network shall be installed and operational prior to the commencement of
Phase 1 Simulcast installation.
J. Provide Vendor with a Mobile Radio for use by the Vendor as alternative dispatch
communications during cutover. Vendor will program the Mobile Radio to operate
as a Control Station.
4. Compensation
The County agrees to pay the Vendor the following amounts upon Vendor’s successful completion of
each of the three (3) Phases according to the schedules set out in Section 5 below;
Phase 1:
County will pay the Vendor the sum of $1,115,081.65 (One million, one hundred and fifteen thousand,
eight one dollars and 65 cents) upon successful completion of Phase 1.
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Phase 2:
County will pay the Vendor the sum of $25,970.64 (Twenty‐five thousand, nine hundred and seventy
dollars and 64 cents) upon successful completion of Phase 2.
Phase 3:
County will pay the Vendor the sum of $14,705.92 (Fourteen thousand, seven hundred and five dollars
and 92 cents) upon successful completion of Phase 3.
5. Payment Schedule
The parties agree that Vendor’s billing shall be invoiced as follows for each phase of the work
Phase 1:
15% of Phase 1 Compensation amount upon completion of the Project Kick‐Off meeting
with County and County’s Consultant;
50% of Phase 1 Compensation amount upon delivery of all equipment for the three
Phases;
15% of Phase 1 Compensation amount upon completion of Installation. Coverage
Testing will be completed for all sites in Phase 2;
20% of Phase 1 Compensation amount upon completion of 30‐day acceptance of the
Phase 1 sites.
Phase 2:
50% of Phase 2 Compensation amount upon project Kickoff;
50% of Phase 2 Compensation amount upon completion of 30‐Day Acceptance
Phase 3:
50% of Phase 3 Compensation amount upon Project Kickoff;
50% of Phase 3 Compensation amount upon completion of Installation and Testing of
Fiber connectivity and NC‐SHP Microwave back‐up.
All payments shall be due and payable by County 30 days from the County’s receipt of invoice.
All invoices shall be forwarded to the following address:
Person County General Services Office
Attn: Ms. Debra Davis
Person County
303 S. Morgan Street
Roxboro, NC 27573
6. Project Schedule
Unless the parties agree in writing to an extension of this Agreement, the parties agree that all work
under this Agreement shall be completed according to the following schedule;
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Phase 1;
Project Start May 1, 2018
30‐Day Acceptance Complete September 30, 2018
Phase 2;
Project Start December 27, 2018
30‐Day Acceptance Complete February 28, 2019
Phase 3;
Project Start December 30, 2019
30‐Day Acceptance Complete February 28, 2020
7. Performance Bond
To enter into this Contract Agreement with the County, Vendor shall supply a Performance Bond in the
amount of one hundred percent (100%) of the construction contract amount, conditioned upon the
faithful performance of the contract in accordance with the plans, specifications and conditions of the
contract. Such a bond shall be solely for the protection of the contracting body that is constructing the
project.
8. Payment Bond
To enter into a Contract with the County, the selected bidder shall supply a Payment Bond in the
amount of one hundred percent (100%) of the construction contract amount, conditioned upon prompt
payment for all labor or materials for which a contractor or subcontractor is liable. The payment bond
shall be solely for the protection of the persons furnishing materials or performing labor for which a
contractor, subcontractor, or construction manager at risk is liable.
9. Insurance
Vendor shall provide a Certificate of Insurance as proof of insurance coverage for liability, injuries to
persons and property damage as may arise in conjunction with the work performed on behalf of the
County by the Vendor or subcontractors. The Certificate should identify the County as an Additional
Insured for relevant coverages, except workers’ compensation.
Proof of coverage for the following policies shall be submitted 10 days prior to the commencement of
work.
1. Commercial Liability covering a minimum of $1,000,000.00 per occurrence.
2. Workers’ Compensation covering a minimum of $1,000,000.00 per occurrence.
3. Automobile liability insurance with a minimum combined single limit of
$1,000,000.00 bodily injury and property damage.
10. Change Orders
The County shall be the only party with the authority to approve Change Orders.
11. Affirmative Action
Vendor agrees to take affirmative action with all Federal and State requirements
concerning fair employment and employment of people with disabilities and concerning the treatment
of all employees without regard to discrimination by reason of race, color, religion, sex, national origin
or disability.
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12. General Indemnity
The vendor must hold and save Person County, its officers, agents, and employees, harmless from
liability of any kind, including all claims and losses, including consequential damages, accruing or
resulting to any other person, firm, or corporation furnishing or supplying work, services, materials, or
supplies in connection with the performance of this contract, and from any and all claims and losses
accruing or resulting to any person, firm, or corporation that may be injured or damaged by the vendor
in the performance of this contact and that are attributable to the negligence of the vendor provided
that the vendor is notified in writing within 30 days that Person County has knowledge of such claims.
13. Governing Law And Venue
The parties agree that this Agreement is made in Person County, North Carolina, and the rights and
obligations of the parties shall be interpreted and enforced in accordance with the laws of the State of
North Carolina.
By execution below, each party represents that he/she has had a reasonable opportunity to review
this entire Agreement and understands the ongoing obligations created by this Agreement.
IN WITNESS WHEREOF, the undersigned have executed this Agreement as of the date first above
written.
Person County, NC
___________________________________ ________________________________
By: Heidi York, Person County Manager Date
Witness: ______________________________
MCA, Inc.
_______________________________________ ________________________________
By: Frank Vanderbilt, Vice President Date
Witness: _______________________________
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AGENDA ABSTRACT
Meeting Date: April 9, 2018
Agenda Title: Recommended Capital Improvement Plan (CIP) for FY 2019-2023
Summary of Information:
The CIP is a planning tool for implementing large, capital projects. The CIP includes
projects costing $50,000 or greater from county departments, Piedmont Community
College and Person County Schools. In past versions, we also include capital needs for
the Museum and the Senior Center as county-owned facilities.
This document paves the way for the Recommended Budget as it will provide an
estimate of funding needed for capital projects and anticipates impacts on operating
costs as well. These capital projects span the next five fiscal years with the
upcoming fiscal year (FY19) being the only year where a funding commitment
is needed from the Board.
According to the Board’s Budget Calendar, the CIP is scheduled to be adopted at the
Board’s meeting on April 23, 2018. It is being presented for discussion, feedback, and
direction from the Board.
Recommended Action: Receive the Recommended Capital Improvement Plan and
provide staff with feedback.
Submitted By: Heidi York, County Manager and Amy Wehrenberg, Finance Director
40
Person County, North Carolina Person County
Capital Improvement Plan
FY 2019-2023
Recommended
Heidi York, County Manager
Sybil Tate, Assistant County Manager
Amy Wehrenberg, Finance Director
April 9, 2018
41
Person County, North Carolina
Capital Improvement Plan
Table of Contents
Manager’s Letter to the Board of Commissioners ............................................ 1-2
Objectives and Procedures for the CIP ................................................................. 3
Criteria for Project Priority ..................................................................................... 4
Completed and Ongoing Projects ..................................................................... 5-6
Recommended Projects .................................................................................... 7-8
Projects Not Recommended ................................................................................. 9
Funding Schedule ......................................................................................... 10-13
Set Aside Funds for Future Years ....................................................................... 14
Graph-Revenue Sources ..................................................................................... 15
Graph-Projects by Function ................................................................................. 16
Graph-Projects by Type ...................................................................................... 17
Person County’s Debt Service ...................................................................... 18-20
Future Debt Service Payments ........................................................................... 21
42
PERSON COUNTY
OFFICE OF THE COUNTY MANAGER
304 South Morgan Street, Room 212
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
April 9, 2018
Dear Person County Board of Commissioners:
I am pleased to present Person County’s Fiscal Years 2019-2023 Capital Improvement Plan (CIP). The
CIP is an important planning tool for our County and is intended to reflect the Board of County
Commissioners’ priorities for capital needs and spending over the next five years. In addition to projects
for Person County Government, this plan also incorporates the needs of our partner agencies- including
Person County Schools and Piedmont Community College (PCC) - given that counties are statutorily
responsible for the provision of educational facilities. We also include capital needs for two outside
agencies for which the County owns the buildings: the Person County Museum of History and the Person
County Senior Center, however there are no identified needs for either entity in this proposed CIP. The
County has taken a proactive approach in managing both the costs and timing of maintenance projects;
namely roofs and windows through implementation of a comprehensive roofing assessment for all county
buildings and schools as well as a windows replacement plan for Person County Schools.
The development of this plan takes into account many factors including the current economic and fiscal
climate, logistical and financial constraints, as well as competing demands and priorities for county funds.
The most critical capital needs are those that address a life-safety issue. Once those needs are identified,
we work towards a balance of needs and priorities within our logistical and financial constraints. This plan
identifies the anticipated funding sources needed to meet these priorities. Although the projects in this plan
span the next five years, the fiscal impacts extend far beyond. Projects that are financed incur debt service
payments typically over a fifteen to twenty year period. Therefore, the full array of funding sources needed
to support the projects as well as potential impacts to future operating budgets are also presented. The
Board of Commissioners reviews the five year CIP every year, but only funds the projects on an annual
fiscal year basis.
For the current Fiscal Year 2017-2018, spending for capital projects was scaled back ($2M) to adjust for
the large appropriation made the previous fiscal year ($8.5M). The County’s first phase of our Fiber
Construction Project was the largest project funded which included engineering, construction, and
consulting fees ($902,892). For the upcoming Fiscal Year 2018-2019, spending is increasing significantly
to include a large financing for the Public Safety Communication Towers and related equipment, as well as
additional capital needs for Person County Schools. The total amount recommended for capital projects
next year is $7.3M.
The financing mentioned above has already been approved by the Board of Commissioners and will
provide $4.4M in debt proceeds to fund Public Safety Communication Tower Construction ($739,938);
reimbursement of VIPER Radio Units for Volunteer Fire Departments and other public safety officers
($951,765); VHF Equipment ($1,174,459); Planning & Consulting ($199,197); Administration & Issuance
Costs of ($69,536); HVAC System at Huck Sansbury Gym ($95,000); South Elementary- valve
replacement ($180,000); Northern Middle School fire alarm upgrade ($151,710); Stories Creek
Elementary- cooling tower replacement ($110,000); Helena Elementary- cooling tower replacement
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43
($110,000); Early Intervention- new roof ($207,000); and Northern Middle School HVAC rooftop units
($411,395).
Other projects recommended to be funded for FY19 total $2.9M all of which will be funded through pay-
as-you-go funding, rather than financings. Projects recommended to be funded next Fiscal Year include the
first phase of a County Information Technology Server Expansion ($83,000); New Roof at Bushy Fork
($52,523); Elevator Update at the Person County Office Building ($86,015); $100,000 in contingency
funding to support the Public Safety Communication Towers project; the second phase of the County’s
Fiber Project ($1,451,566); Seating Replacement at the Kirby Auditorium ($110,273); and Bleacher
Replacement at Huck Sansbury ball parks ($70,000). For Piedmont Community College, I am
recommending $422,479 to fund the Replacement of their Main Power Switch ($113,450); New Telephone
System ($72,649); AC Unit and Generator for their Computer Server Room ($74,640); and the first
payment of five on a POD Building for the Early College ($161,740/ total cost over five years $473,752).
There are two additional county projects that are funded outside of the General Fund: Library Renovations
for $136,329 which will be paid through the Library Development Trust Fund and then implementation of
required Stormwater Best Management Practices which will be funded through the County’s collected
Stormwater Fees in the amount of $230,000.
An important element of this CIP is the debt analysis summary and the table and graph showing the future
debt service levels for Person County Government. Comparing Person County’s debt service levels to
counties benchmarked with our population size indicate that our debt ratio is below average. The
spreadsheets and graph illustrate Person County’s ability to take on additional debt payments in the future.
Debt Service is estimated to minimally increase by $42,438 for FY19; however, Person County’s Public
Safety Communication System & Various Improvements Project will add over $5.5M in outstanding debt,
resulting in a 42% increase over the current year’s outstanding debt total. Although this seems like a large
increase in our debt levels, the incorporation of debt for these projects allows the County to also fund our
other capital needs on a pay-as-you-go basis. Person County will continue to evaluate financing as a viable
option for funding our capital needs, but will proceed with caution as we monitor the County’s dependence
on debt and rising interest rates in the future.
Please keep in mind that this Capital Improvement Plan is just that- a plan- and while a great deal of effort
and analysis have gone into this, it offers a starting point for annual comparisons, fiscal changes,
unforeseen needs, and a place where public discussion can begin. The CIP will continue to be reviewed
throughout the year, presenting any recommended changes to the Board for consideration. This review is
critical as new information about our capital needs, our fiscal health, financing tools, and existing project
scheduling arises.
Person County Government takes great care and pride in being fiscally responsible. This CIP demonstrates
our commitment to provide not only sustainable infrastructure, but improvements and enhancements to our
community and quality of life. County staff looks forward to working with the Board of County
Commissioners and our community partners as we implement the Fiscal Year 2019-2023 Capital
Improvement Plan.
Sincerely,
Heidi N. York
County Manager
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44
Person County, North Carolina
Capital Improvement Plan
Objectives of a CIP:
Create a plan to organize long term capital needs in a manner to promote
discussion regarding priority, feasibility, timing, potential costs, financing options
and future budgetary effect.
Limit projects to those costing $50,000 and over in the plan.
Present an overview of requests submitted by Person County departments,
Piedmont Community College and Public Schools.
Facilitate the exchange of information and coordination between the County, the
community college and the schools on capital planning.
Steps in developing a CIP:
Determine capital needs for all departments and certain County-funded agencies.
Review priorities and assess proposed capital projects in relationship to these
priorities.
Make recommendations to the Board of County Commissioners on a project’s
timing, priority and possible financing options.
Categories of projects:
Person County Government
Piedmont Community College
Public Schools
Each project includes a description, a timeline for construction and operating
costs, and the current status.
Also included are graphs that summarize revenue sources, projects by function,
projects by type, and outstanding debt.
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45
Person County, North Carolina
Capital Improvement Plan
Criteria in determining project status:
Safety
Is public health or safety a critical factor with regard to this project?
What are the consequences if not approved?
Mandate
Is the project required by legal mandates?
Is the project needed to bring the County into compliance with any laws or
regulations?
Timing and Linkages
What is the relationship to other projects, either ongoing or requested?
Does the project relate to a County-adopted plan or policy?
Economic Impact
Will this project promote economic development or otherwise raise the standard
of living for our citizens?
Efficiencies
Will this project increase productivity or service quality, or respond to a demand
for service?
Are there any project alternatives?
Service Impact
Will this project provide a critical service or improve the quality of life for our
citizens?
How will this project improve services to citizens and other service clients?
How would delays in starting the project affect County services?
Operating Budget Impact
What is the possibility of cost escalation over time?
Will this project reduce annual operating costs in some manner?
What would be the impact upon the annual operating budget and future operating
budgets?
Debt Management
What types of funding sources are available?
How reliable is the funding source recommended for the project?
How would any proposed debt impact the County’s debt capacity?
Does the timing of the proposed construction correspond to the availability of
funding?
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46
Person County, North Carolina
Capital Improvement Plan
Completed Projects
Person County Government:
Roof Replacement – General Services Maintenance ($35,537)
Roof Replacement – Airport Terminal ($40,770)
Install A/C – Animal Services ($82,500)
Senior Center Project ($2,285,000)
Roxplex & Roofing Projects ($1,884,000)
Relocate IT Dept ($97,000)
Boiler Replacement (LEC)- $85,000
Piedmont Community College
Upgrade Campus HVAC ($72,000)
Emergency Communication System ($117,000)
Public Schools
Roof Replacement – North End Elementary ($223,925)
Chiller Replacement - PHS ($300,000)
Repave Bus Lot – Person High School ($90,000)
ADA Upgrades – Oak Lane Elementary ($75,000)
Ongoing Projects
Person County Government:
Roof Replacements – Allensville, Helena, Hurdle Mills ($114,582) – Allensville is
complete. Helena and Hurdle Mills are bid out and construction will begin in March.
Anticipating completion prior to July 2018.
Tax Appraisal Software ($750,000) – This final price of this project is $250,000. The
Tax Office is testing the new software and plans to fully implement in FY19.
Public Safety Towers ($3,134,895) -Construction of the Bushy Fork and Bethel Hill
towers will be completed by May 2018. Installation of equipment should be complete by
the end of 2018. Final connection to the fiber system is estimated to be complete by
Feb. 2020.
Wireless Broadband Project ($250,000) – Wireless installation on Mt. Tirzah tower is
complete. Woodland tower installation will begin in March. Installation on Bethel Hill and
Bushy Fork towers should be complete by Dec. 2018.
PCRC & Roofing Projects ($2,360,000) – Roof is complete. Sprinkler system is 80%
complete; bathrooms will begin in April with completion estimated to be by July 1, 2018.
If additional funds remain, the parking lot will be paved.
Courthouse- new roof ($120,741) – Engineering is complete, due to be bid out in April.
Estimated completion date August 2018.
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47
Fiber Project ($3,076,106) - The contract is complete and equipment staging is taking
place. The ground breaking ceremony is being scheduled. Estimated completion date is
Dec. 2020.
Piedmont Community College:
New Roof- Bldg. D ($183,297) - Engineering is complete and due to be bid out in April.
Estimated completion is August 2018.
Acoustical Ceiling – Bldg. S ($60,000) - PCC is reviewing the Information for Bid (IFB)
from NC State Purchase and Contract and will determine the final date for the site visit.
Public Schools:
ADA Upgrades – North Elementary ($150,000) -This project has been put on hold
pending completion of the Facility Study audit.
New roof- School Maintenance – ($202,893)- Bid complete in March and construction
to begin in April. Completion estimated before July 1, 2018.
Facilities and Use Audit ($120,000)- Preliminary findings from this report will be
presented to the BOE in March. The final report should be available before July 2018.
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Person County
Capital Improvement Plan
FY 2019-2023
Recommended Projects
YEAR DEPT PROJECT TITLE
TOTAL
COST PROJECT DESCRIPTION AND JUSTIFICATION
2019 IT Server Expansion 83,000
Purchase and install two additional servers to improve resiliency
of IT systems. Spans 2 years for a total cost of $167,400.
General Services New roof- Bushy Fork 52,523 As recommended in the Roofing Study.
General Services PCOB elevator modernization 86,015
Replace elevator as the existing elevator manufacturer is no
longer in existence and parts are no longer made.
Parks and Rec Huck Sansbury- HVAC system 95,000
Replace HVAC system in Huck Sansbury. Existing system is
deteriorating and has had significant maintenance issues.
Emergency
Management
Public Safety Communication System
upgrade 3,234,895
Construct two public safety towers and hang new communication
equipment. Purchase VIPER radios for public safety
departments.
Economic Dev. Fiber project 1,451,566
Construction costs for installation of 50+ miles of fiber to County
facilities. Total cost is $3M over three years.
Parks and Rec Kirby Auditorium- new seating 110,273
Replacement Lower Seating at Kirby Theater. Replacement parts
are no longer available and seating has become a safety hazard.
Parks and Rec Huck Sansbury bleacher replacement 70,000
Install new bleachers with safety features, such as hand rails and
walkways.
Public Library Library Renovations 136,329
Install new carpet, ceiling, and paint. Remodel bathrooms,
purchase a 3D printer and new gallery furniture.
Stormwater Stormwater BMP 230,000
As required by State regulations to improve water quality, the
County must implement projects that reduce pollution from
stormwater runoff. The consultant is studying potential projects
and identifying sites. At this time, the total estimated cost is
$3.8M; however, this amount and the timeline for implementation
may vary greatly and depend upon decisions made at the State-
level.
PCC Main Power Switch Replacement 113,450
Existing switch is outdated and replacement parts are
unavailable.
PCC New Telephone System 72,649
Current system has been discontinued and is unreliable. Total
project cost is 165,452 and spans three years.
PCC Early College- POD bldg 161,740
Construct a new building for the PECIL program. This building
will be leased over 4 years for a total cost of $473,752.
PCC
Computer server room-AC unit and
generator 74,640
Improved air flow is needed to safely house existing servers. A
generator is needed to provide backup in the event of an outage.
Public Schools Valve replacement- South Elementary 180,000
Existing valves do not open and close properly, making cooling
inefficient.
Public Schools Northern Middle- fire alarm upgrade 151,710
Replace the fire alarm system. Existing system does not meet
current standards.
Public Schools
Stories Creek Elem.- cooling tower
replacement 110,000
The tower is corroding and rusting out. Many leaks have occurred
which affects the proper operation of the cooling system for the
school.
Public Schools Helena Elem.- cooling tower replacement 110,000
The tower is corroding and rusting out. Many leaks have occurred
which affects the proper operation of the cooling system for the
school.
Public Schools New roof- Early Intervention 207,000 As recommended in the Roofing Study.
Public Schools Northern Middle-HVAC rooftop units 411,395 Existing HVAC system is beyond its useful life.
2020 IT Server Expansion 84,400
Purchase and install two additional servers to improve resiliency
of IT systems. Spans 2 years for a total cost of $167,400.
General Services New Roof- EMS- Barden Street 152,395 As recommended in the Roofing Study.
General Services New roof- EMS-Helena 105,500 As recommended in the Roofing Study.
Economic Dev. Fiber project 721,648
Construction costs for installation of 50+ miles of fiber to County
facilities. Total cost is $3M over three years.
Parks and Rec Bushy Fork light replacement 57,739
Ball field lights are old and use outdated technology. Replace
with safer and brighter lighting.
Parks and Rec Athletic field light and pole upgrades 50,000 Ball field lights are 25+ years old and need to be upgraded.
Airport New hangar 200,000
Total cost is $800,000. $200K annual set-aside in the CIP for 4
years with construction in FY2023.
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Person County
Capital Improvement Plan
FY 2019-2023
Recommended Projects
YEAR DEPT PROJECT TITLE
TOTAL
COST PROJECT DESCRIPTION AND JUSTIFICATION
Stormwater Stormwater BMP 1,785,000
As required by State regulations to improve water quality, the
County must implement projects that reduce pollution from
stormwater runoff. The consultant is studying potential projects
and identifying sites. At this time, the total estimated cost is
$3.8M; however, this amount and the timeline for implementation
may vary greatly and depend upon decisions made at the State-
level.
PCC New Telephone System 46,402
Current system has been discontinued and is unreliable. Total
project cost is 165,452 and spans three years.
PCC Early College- POD bldg 78,003
Construct a new building for the PECIL program. This building
will be leased over 4 years for a total cost of $473,752.
PCC New Roof- Covered walkways 52,146 As recommended in the Roofing Study.
PCC New Roof- Bldg. L 117,414 As recommended in the Roofing Study.
PCC Building S- Generator 73,000
Purchase a generator to provide back up power in the event of a
crisis.
Public Schools Southern Middle -fire alarm system 160,000
Replace the fire alarm system. Existing system does not meet
current standards.
Public Schools Woodland Elem.- window replacement 313,500 As recommended in the Window Replacement Study.
2021 General Services New roof- Library 79,003 As recommended in the Roofing Study.
General Services New roof- Grounds Maintenance 82,994 As recommended in the Roofing Study.
General Services New Roof- Helena Gym 206,934 As recommended in the Roofing Study.
General Services New roof- Animal Services complex 190,537 As recommended in the Roofing Study.
General Services New roof- Mayo Park 96,482 As recommended in the Roofing Study.
Parks and Rec Athletic field light and pole upgrades 49,500 Ball field lights are 25+ years old and need to be upgraded.
Airport New hangar 200,000
Total cost is $800,000. $200K annual set-aside in the CIP for 4
years with construction in FY2023.
Stormwater Stormwater BMP 1,785,000
As required by State regulations to improve water quality, the
County must implement projects that reduce pollution from
stormwater runoff. The consultant is studying potential projects
and identifying sites. At this time, the total estimated cost is
$3.8M; however, this amount and the timeline for implementation
may vary greatly and depend upon decisions made at the State-
level.
PCC New Telephone System 46,401
Current system has been discontinued and is unreliable. Total
project cost is 165,452 and spans three years.
PCC Early College- POD bldg 78,003
Construct a new building for the PECIL program. This building
will be leased over 4 years for a total cost of $473,752.
Public Schools New Roof- Southern Middle- outside bldgs.152,889 As recommended in the Roofing Study.
2022 General Services New roof -Elections/IT 113,155 As recommended in the Roofing Study.
General Services New roof- Inspections 107,969 As recommended in the Roofing Study.
Parks and Rec Athletic field light and pole upgrades 55,000 Ball field lights are 25+ years old and need to be upgraded.
Airport New hangar 200,000
Total cost is $800,000. $200K annual set-aside in the CIP for
four years with construction in FY2023.
PCC Early College- POD bldg 78,003
Construct a new building for the PECIL program. This building
will be leased over 4 years for a total cost of $473,752.
PCC Chiller units 500,000
Two chillers need to be replaced as existing system is at the end
of its useful life.
Public Schools New Roof- North End Elem.119,315 As recommended in the Roofing Study.
2023 General Services New roof - Inspections 104,448 As recommended in the Roofing Study.
Rec, Arts & Parks Athletic field light and pole upgrades 52,000 Ball field lights are 25+ years old and need to be upgraded.
Airport New hangar 200,000
Total cost is $800,000. $200K annual set-aside in the CIP for 4
years with construction in FY2023.
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Person County
Capital Improvement Plan
FY 2019-2023
Projects Not Recommended
DEPT PROJECT TITLE
TOTAL
COST
PROJECT DESCRIPTION/REASON FOR NOT
RECOMMENDING
Public Schools Earl Bradsher painting 60,000
Waiting on results from feasibility study to determine when to
request for this to be completed. Schools considered this to
be a lower priority compared to their other requests.
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51
Person County
Capital Improvement Plan (CIP)
2019-23
Recommended - Funding Schedule
Revenues:
General Fund Contribution 1,681,353 2,105,856 2,052,147 1,432,743 1,398,442 906,126 9,576,667
CIP Project Fund Balance 220,000 330,000 160,000 - 250,000 475,000 1,435,000
PARTF Grant 135,470 - - - - - 135,470
Library Development Trust Fund - 136,329 - - - - 136,329
Stormwater Fees - 230,000 1,785,000 1,785,000 - - 3,800,000
Public Safety Comm System, County &
School Building Improvements-Fund
Balance - 100,000 - - - - 100,000
Debt Proceeds - Public Safety Comm
System, County & School Building
Improvements - 4,400,000 - - - - 4,400,000
Total Sources of Revenue:2,036,823 7,302,185 3,997,147 3,217,743 1,648,442 1,381,126 19,583,466
Project Costs for County:
Current
Year
2017-18
Planning
Year
2018-19
Planning
Year
2019-20
Planning
Year
2020-21
Planning
Year
2021-22
Planning
Year
2022-23
TOTAL
PROJECT
COSTS
Information Technology:
Relocate IT department 97,000 -- -- - 97,000
Server Expansion - 83,000 84,400 -- - 167,400
Tax Office:
Appraisals and Collections software 50,000 -- -- - 50,000
General Services:
Boiler Replacement- LEC 85,000 -- -- - 85,000
New Roof - Courthouse 120,741 -- -- - 120,741
New Roof - Bushy Fork - 52,523 - -- - 52,523
PCOB elevator modernization - 86,015 - -- - 86,015
HVAC System - Huck Sansbury Gym - 95,000 - -- - 95,000
New Roof - EMS- Barden Street - -152,395 -- - 152,395
New Roof - EMS- Helena - -105,500 -- - 105,500
New Roof - Library - -- 79,003 - - 79,003
New Roof - Grounds Maintenance - -- 82,994 - - 82,994
New Roof - Helena Gym - -- 206,934 - - 206,934
New Roof - Animal Services complex - -- 190,537 - - 190,537
New Roof - Mayo Park - -- 96,482 - - 96,482
New Roof - Elections/IT - -- - 113,155 - 113,155
New Roof- Inspections - -- - 107,969 104,448 212,417
Emergency Management Services:
Public Safety Communication System
Upgrade
Tower Construction - 739,938 - -- - 739,938
VIPER Radio Units - 951,765 - -- - 951,765
VHF Equipment - 1,174,459 - -- - 1,174,459
Planning & Consulting - 199,197 - -- - 199,197
Administration Expenses - 500 - -- - 500
Issuance Costs - 69,036 - -- - 69,036
Contingency Funding - 100,000 - -- - 100,000
Sources of Revenue:
Current
Year
2017-18
Planning
Year
2018-19
Planning
Year
2019-20
Planning
Year
2020-21
Planning
Year
2022-23
TOTAL
REVENUE
SOURCES
Planning
Year
2021-22
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Person County
Capital Improvement Plan (CIP)
2019-23
Recommended - Funding Schedule
Economic Development
Fiber project
Engineering 284,755 474,661 233,788 -- - 993,204
Construction 604,937 963,705 474,660 -- - 2,043,302
Consulting 13,200 13,200 13,200 -- - 39,600
Recreation, Arts & Parks:
Kirby Auditorium - seating
replacements - 110,273 - -- - 110,273
Huck Sansbury bleachers replacement - 70,000 - -- - 70,000
Bushy Fork light replacement - - 57,739 -- - 57,739
Athletic fields- light replacement - - 50,000 49,500 55,000 52,000 206,500
Airport Construction Projects:
Additional airport hangar construction - -200,000 200,000 200,000 200,000 800,000
Public Library:
Library Renovations - 136,329 - -- - 136,329
Stormwater:
Stormwater BMP - 230,000 1,785,000 1,785,000 - - 3,800,000
Set-asides for future projects 100,000 -- -- - 100,000
Total County Projects:1,355,633 5,549,601 3,156,682 2,690,450 476,124 356,448 13,584,938
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Person County
Capital Improvement Plan (CIP)
2019-23
Recommended - Funding Schedule
Project Costs for PCC:
Current
Year
2017-18
Planning
Year
2018-19
Planning
Year
2019-20
Planning
Year
2020-21
Planning
Year
2021-22
Planning
Year
2022-23
TOTAL
PROJECT
COSTS
Piedmont Community College (PCC):
Acoustical Ceiling 60,000 -- -- - 60,000
New roof - Building D 183,297 -- -- - 183,297
Main Power Switch Replacement - 113,450 - -- - 113,450
New Telephone System - 72,649 46,402 46,401 - - 165,452
Early College- POD Building - 161,740 78,003 78,003 78,003 78,003 473,752
Computer Server room- AC unit and
generator - 74,640 - -- - 74,640
New Roof-Covered Walkways - - 52,146 -- - 52,146
New Roof- Building L - -117,414 -- - 117,414
Building S- Generator - - 73,000 -- - 73,000
Chiller units - -- 500,000 - 500,000
Set-asides for future projects - -- 250,000 - - 250,000
Total PCC Projects:243,297 422,479 366,965 374,404 578,003 78,003 2,063,151
Project Costs for Public
Schools:
Current
Year
2017-18
Planning
Year
2018-19
Planning
Year
2019-20
Planning
Year
2020-21
Planning
Year
2021-22
Planning
Year
2022-23
TOTAL
PROJECT
COSTS
Public Schools:
New bleachers - NMS 85,000 -- -- - 85,000
New Roof-School Maintenance 202,893 -- -- - 202,893
Facilities and Use Audit 120,000 -- -- - 120,000
South Elementary - valve replacement - 180,000 - -- - 180,000
Northern Middle - fire alarm upgrade - 151,710 - -- - 151,710
Stories Creek Elementary - cooling tower
replacement - 110,000 - -- - 110,000
Helena Elementary - cooling tower
replacement - 110,000 - -- - 110,000
New Roof - Early Intervention - 207,000 - -- - 207,000
Northern Middle - HVAC rooftop units - 411,395 - -- - 411,395
Southern Middle-fire alarm upgrade - -160,000 -- - 160,000
Woodland Elementary - window
replacements - -313,500 -- - 313,500
New roof - Southern Middle - outside
buildings and canopies - -- 152,889 - - 152,889
New roof - North End Elementary - -- - 119,315 - 119,315
New roof - North Elementary - -- -- 946,675 946,675
Set-asides for future projects 30,000 160,000 - - 475,000 - 665,000
Total Public Schools Projects:437,893 1,330,105 473,500 152,889 594,315 946,675 3,935,377
Total Project Costs:2,036,823 7,302,185 3,997,147 3,217,743 1,648,442 1,381,126 19,583,466
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Person County
Capital Improvement Plan (CIP)
2019-23
Recommended - Funding Schedule
Sources of Revenue for
Operating Impact Costs:
Current
Year
2017-18
Planning
Year
2018-19
Planning
Year
2019-20
Planning
Year
2020-21
Planning
Year
2021-22
Planning
Year
2022-23
TOTAL
REVENUE
SOURCES
General Fund Revenues 8,322 323,577 465,075 593,020 578,980 659,408 2,628,382
Recycling sales (due to efficiency)- - 11,168 11,168 11,168 - 33,504
Recycling program service fees - - 17,920 44,800 44,800 - 107,520
Total Sources of Revenue for Operating
Impact Costs:8,322 323,577 494,163 648,988 634,948 659,408 2,769,406
Operating Impact Costs:
Current
Year
2017-18
Planning
Year
2018-19
Planning
Year
2019-20
Planning
Year
2020-21
Planning
Year
2021-22
Planning
Year
2022-23
TOTAL
PROJECT
COSTS
Tax Office: Appraisals and Collections
software -
New maintenance contract 8,322 8,322 8,322 8,322 8,322 8,322 49,932
Fiber Maintenance -
Maintenance and Repair - 13,066 13,066 13,066 13,066 13,066 65,330
Equipment and Warranty - 32,200 41,500 5,100 5,100 5,100 89,000
Pole Rental - 1,500 1,500 1,500 1,500 1,500 7,500
Public Safety & Broadband Towers
Project -
Debt Service payments - 250,389 349,175 540,400 526,360 512,320 2,178,644
Lights maintenance - 12,000 12,000 12,000 12,000 12,000 60,000
Electricity & Fuel - 4,400 4,400 4,400 4,400 4,400 22,000
Insurance - 1,700 1,700 1,700 1,700 1,700 8,500
Airport Hanger Construction - - 1,500 1,500 1,500 - 4,500
PCC Telephone System
Maintenance upgrade - - - - - 40,000 40,000
PCC Early College- POD Building
Custodial employee - - 33,000 33,000 33,000 33,000 132,000
Maintenance and custodial supplies - - 8,000 8,000 8,000 8,000 32,000
Utilities - - 20,000 20,000 20,000 20,000 80,000
Total Operating Impact Costs:8,322 323,577 494,163 648,988 634,948 659,408 2,769,406
Note: Item highlighted below is a project associated with a proposed debt financing.
2018-19 Public Safety & Broadband Towers Project
The County is scheduled to enter into an installment purchase contract for $4.4M on May 10, 2018 to finance a portion of the
construction of two public safety communication towers and purchase and installation of related facilities and equipment,
rooftop HVAC units and fire alarm system replacements for Northern Middle School, installation of a new HVAC system for the
Huck Sansbury Gym, roofing replacement for Early Intervention and Family Services, cooling tower replacements for Helena
and Stories Creek Elementary Schools, and heating and cooling unit valve replacements at South Elementary School. These
costs are listed in Planning Year 2018-19 since the work for the majority of these projects will not begin until FY 2019.
Page 13
55
Set-Aside
Amount
Fiscal Year that
project is
recommended
to take place
Remaining
Cost
Current & Prior Years
Fiber Construction Project 130,000$ 2018-2019 2,043,214$
Planning Year 2018-2019
Southern Middle-Fire Alarm Upgrade 160,000$ 2019-2020 -$
Planning Year 2019-2020
(No set asides proposed in this year)-$
Planning Year 2020-2021
PCC-Chiller Units 250,000$ 2021-2022 250,000$
Planning Year 2021-2022
New Roof-North Elementary 475,000$ 2022-2023 471,675$
Planning Year 2022-2023
(No set asides proposed in this year) -$
Note: The County implements a best practice approach for distributing the costs of capital projects
to minimize the impact in any one fiscal year. This is accomplished by incrementally funding
expensive projects over multiple fiscal years. The projects listed below are funded through set-
aside funds leading up to the year in which the project will be completed, thus reducing the burden
in that year. This is a proactive approach to planning and funding future capital needs as well as
maximizing cash flow capacity.
Set-Aside Funds for Future Years
Page 14
56
Person County Capital Improvement Plan
Recommended - Revenue Sources
FY 2019 - 2023
Total % Revenue Sources
Description Current Year 2019 2020 2021 2022 2023 Totals % of Total
General Fund Contribution 1,681,353 2,105,856 2,052,147 1,432,743 1,398,442 906,126 9,576,667 48.9%
CIP Project Fund Balance 220,000 330,000 160,000 - 250,000 475,000 1,435,000 7.3%
PARTF Grant 135,470 - - - - - 135,470 0.7%
Library Development Trust
Fund - 136,329 - - - - 136,329 0.7%
Stormwater Fees - 230,000 1,785,000 1,785,000 - - 3,800,000 19.4%
Public Safety Comm
System, County & School
Building Improvements-
Fund Balance - 100,000 - - - - 100,000 0.5%
Debt Proceeds - Public
Safety Comm System,
County & School Building
Improvements - 4,400,000 - - - - 4,400,000 22.5%
Totals 2,036,823 7,302,185 3,997,147 3,217,743 1,648,442 1,381,126 19,583,466 100.0%
GF Fund
Balance
48.9%
CIP Project Fund
Balance
7.3%
PARTF Grant
0.7%
Library Dev. Trust
Fund
0.7%
Stormwater Fees
19.4%
Public Safety Comm
System, County &
School Building
Improvements-Fund
Balance
0.5%
Debt Proceeds
22.5%
Page 15
57
Person County Capital Improvement Plan
Recommended - by Function
FY 2019 - 2023
Total % CIP Projects by Function
Description Current Year 2019 2020 2021 2022 2023 Totals % of Total
General Government 352,741 316,538 342,295 655,950 221,124 104,448 1,993,096 10.2%
Public Safety - 3,234,895 - - - - 3,234,895 16.5%
Economic Development 1,032,892 1,451,566 721,648 - - - 3,206,106 16.4%
Environmental Protection - 230,000 1,785,000 1,785,000 - - 3,800,000 19.4%
Transportation - - 200,000 200,000 200,000 200,000 800,000 4.1%
Culture & Recreation - 316,602 107,739 49,500 55,000 52,000 580,841 3.0%
Education - PCC 243,297 422,479 366,965 374,404 578,003 78,003 2,063,151 10.5%
Education - Schools 407,893 1,330,105 473,500 152,889 594,315 946,675 3,905,377 19.9%
Totals 2,036,823 7,302,185 3,997,147 3,217,743 1,648,442 1,381,126 19,583,466 100.0%
General
Government
10.2%
Public Safety
16.5%
Economic Development
16.4%
Environmental
Protection
19.4%
Transportation
4.1%
Culture & Recreation
3.0%
Education
-PCC
10.5%
Education - Schools
19.9%
Page 16
58
Person County Capital Improvement Plan
Recommended - by Type
FY 2019 - 2023
Total % CIP Projects by Type
Description Current Year 2019 2020 2021 2022 2023 Totals % of Total
Other B&G Improvements 145,000 1,321,308 1,785,000 1,785,000 500,000 - 5,536,308 28.3%
Equipment Upgrades 135,000 3,442,986 471,541 95,901 55,000 52,000 4,252,428 21.7%
Roofing Replacements 506,931 259,523 427,455 808,839 340,439 1,051,123 3,394,310 17.3%
Infrastructure 604,937 963,705 474,660 - - - 2,043,302 10.4%
Planning & Consulting 417,955 856,594 246,988 - - - 1,521,537 7.8%
Construction/Renovation 97,000 298,069 278,003 278,003 278,003 278,003 1,507,081 7.7%
Set-Asides 130,000 160,000 - 250,000 475,000 - 1,015,000 5.2%
Window Replacements - - 313,500 - - - 313,500 1.6%
Totals 2,036,823 7,302,185 3,997,147 3,217,743 1,648,442 1,381,126 19,583,466 100.0%
145000
28.3%
21.7%
17.3%
10.4%
7.8%
7.7%
5.2%
1.6%
0.0% 5.0% 10.0% 15.0% 20.0% 25.0% 30.0%
Other B&G Improvements
Equipment Upgrades
Roofing Replacements
Infrastructure
Planning & Consulting
Construction/Renovation
Set-Asides
Window Replacements
Page 17
59
Person County's Debt Service
Current Debt Service
Project
Description
Term
Int
Rate %
Outstanding
Balance
Last Pyt
Fiscal
Year
2006 Various
Roofing/Paving
Projects
Re‐roofing, paving and repaving
certain school, community college and
other public facilities; re‐floor the
gymnasium; construct new tennis
courts at Person High School.
15
years
3.86% 1,281,155 2021
2010
Courthouse
Renovation &
Various Roofing
(BAB’s)
Engineering and construction costs
associated with the renovation of the
Courthouse and some various re‐
roofing for certain school, community
college and other public facilities;
financed through Build America Bonds
(BAB’s) yielding a 35% refund of the
interest payments.
10
years
4.08% 795,900 2021
2012 SMS &
portion of PHS
Re‐roofing
(QSCB)
Re‐roofing construction for Southern
Middle School and a portion of Person
High School; financed through a
Qualified School Construction Bond
(QSCB) yielding a 100% refund of the
interest payments.
15
years
3.93% 2,373,785 2028
2015 Capital
Lease (Elections
Equipment)
Upgrade of voting equipment; financed
as a capital equipment lease for a 5
year term.
5
years
6.07% 98,485 2020
2015 PCRC &
Various Roofing
Projects
Purchase, renovation and re‐roofing of
the existing Person County Recycling
Facility, and re‐roofing construction for
the Kirby Civic Auditorium and Earl
Bradsher Preschool.
15
years
2.80% 1,721,900 2029
2016 Roxplex &
Various Roofing
Projects
Acquisition and improvements to
Roxplex property; re‐roofing
construction to Huck Sansbury, South
Elementary, Woodland Elementary,
and Oak Lane Elementary; window
replacements for North End
Elementary, and a chiller replacement
for Southern Middle School.
15
years
2.22% 1,662,084
2026
2016 Capital
Lease (E911
Radios and
Console
Furniture)
Replacement of radios and console
furniture designed and programmed
specifically for use by the E911
Communications Center.
5
years
7.186% 294,986 2020
2016 Capital
Lease (E911
Telephone
Equipment)
Upgrade of telephone equipment for
operations at E911 Communications
Center.
5
years
5.555% 238,348 2021
2017 Person
County Senior
Center Project
Acquisition and improvements of
existing facility (formerly “Total
Fitness Center”) to be future location of
Person County Senior Center.
5
years
5.555% 2,546,938 2032
TOTAL DEBT
SERVICE
OUTSTANDING
$11,013,581
Page 18
60
Current Debt Analysis
There are two standard ratios that measure debt service levels and the capacity for taking on additional debt. These
ratios and their meaning for Person County are described below:
Debt to Assets Ratio: Measures leverage, the extent to which total assets are financed with long-term debt. The
debt-to-assets ratio is calculated as long-term debt divided by total assets. A high debt to assets ratio may
indicate an over-reliance on debt for financing assets, and a low ratio may indicate a weak management of
reserves. At FY 2016, the debt to assets ratio for Person County was 13%, while other 20 counties with similar
populations show an average of 41%. Person County was the 5th highest county for the amount of total assets
reported in comparison to these other counties, but rated the 3rd lowest Debt to Assets Ratio, as well as the 6th
lowest long term debt amount. Results appear to indicate that Person County is minimally leveraged in debt
compared to the population group average. As displayed in the chart below, Person County's debt to assets ratio
has declined from 27% in FY 2013 to 14% in FY 2017. This reduction can likely be attributed to the addition of
school assets held as collateral for County financings in previous years that were added to the County’s asset
totals beginning in the financial report for FY2017. Auditors determined that these assets should be included on
the County’s Statement of Net Position since the properties belong to the County during the life of the debt. This
change causes Total Assets to sharply increase, resulting in a further reduced Debt to Assets Ratio. Another
variable causing this downward trend is the large $2M yearly pay down of the 2008 Refinanced Debt for the 1999
& 2000 Elementary School Construction and Law Enforcement Center debt (last payment made in FY 2015).
However, as interest rates are forecasted to increase, and new debt is issued, it is anticipated that this percentage
will level out and begin to climb. We begin to see that in FY 2017 where it increases by 1% from 13% to 14%.
The Senior Center financing in FY 2017 and the conveyance of several school properties back to the Public
Schools that were held as collateral for debt financings that had been paid off causes a slight increase in FY 2017
in the Debt to Assets Ratio. A gradual change or level
trend indicates to credit agencies a more strategic
approach to the management of the County’s assets.
Person County's
FY Debt to Assets Ratio
2013 27%
2014 21%
2015 15%
2016 13%
2017 14%
Debt Service Ratio: Measures financing obligations, provides feedback on service flexibility with the amount of
expenditures committed to annual debt service. The debt service ratio is calculated as annual debt service
divided by total expenses. General accounting guidance discourages this ratio from being higher than 15% for a
maximum benchmark. Any percentage higher than this can severely hamper the County's service flexibility.
Person County's debt service ratio dropped to 4% which is half of the population group’s ratio of 8% for FY 2016
(Person County's ratio holds at 4% for FY 2017). The large debt reduction in FY 2015 far exceeded the new debt
issued in fiscal years 2015-2017, causing a downward spike in the County’s outstanding debt. However, the new
debt for the Senior Center causes the debt service ratio to slightly increase in FY 2017, and is anticipated to
increase again in FY 2018 for the Public Safety Communication System Upgrade and County and School building
improvements. To what extent it rises depends on how much expenditures increase over the next two years. As it
stands now, Person County is in a favorable position to take on more debt if you compare the debt service ratio
levels to our peer counties. A consistent debt
ratio level indicates a stronger management of
financing resources in relation to the amount
that is available for other services.
Debt Service
FY 2016 Ratio
Person County 4%
Population Group 8%
Maximum Benchmark 15%
27%
21%
15%
13%14%
0%
5%
10%
15%
20%
25%
30%
2013 2014 2015 2016 2017
Page 19
61
Proposed Debt Service
There is one proposed financing for FY 2019 that is actually scheduled to close on May 10, 2018. The costs for these
projects are listed in Planning Year 2018-19 on the main funding grid since the work for the majority of these projects
will not begin until FY 2019. No other financings are proposed at this time for FY 2019-2023. The detail for these
projects are presented below:
Public Safety Communication System Upgrade and Various County and School Building
Improvements
The County is scheduled to enter into an installment purchase contract on May 10, 2018 to finance a portion
of the construction of two public safety communication towers and purchase and installation of related facilities
and equipment, rooftop HVAC units and fire alarm system replacements for Northern Middle School,
installation of a new HVAC system for the Huck Sansbury Gym, roofing replacement for Early Intervention and
Family Services, cooling tower replacements for Helena and Stories Creek Elementary Schools, and heating
and cooling unit valve replacements at South Elementary School. The total proposed debt amount for this
project is $4,400,000 and is comprised of the following:
Towers Construction (Bushy Fork and Bethel Hill)739,938
VIPER Radio Units 951,765
VHF Equipment 1,174,459
Planning & Consulting 199,197
Huck Sansbury Gym-HVAC 95,000
Northern Middle School Improvements:
Rooftop Units replacement 411,395
Fire Alarm replacements 151,710
Early Intervention & Family Services-roof replacement 207,000
Helena Elementary School-cooling tower replacement 110,000
Stories Creek Elementary School-cooling tower replacement 110,000
South Elementary School-valve replacement 180,000
Administration expenses 500
Issuance costs 69,036
Total Financing 4,400,000
Page 20
62
Future Debt Service Payments for Person County
Fiscal Year
Ending
June 30
2006
Various
roofing/paving
projects
2010
Courthouse
Renovation &
Various
Roofing
Projects
2012
School
Roofing
Projects for
SMS & PHS
(QSCB)
Capital
Equipment
Leases
2015
PCRC &
Various Roofing
Projects
2016
Roxplex &
Various Roofing
Projects
2017
Senior Center &
Various Roofing
Projects
Total Current
Debt Service
Year to Year
Change in
Current
Debt Service
2018 483,635 339,780 292,960 302,668 246,200 298,162 203,459 2,166,864 (53,920)
2019 442,471 327,540 284,753 302,668 141,300 252,612 207,569 1,958,912 (207,952)
2020 427,094 315,300 276,546 302,668 138,500 128,394 203,624 1,792,125 (166,787)
2021 411,591 153,060 268,338 26,483 135,700 205,730 199,678 1,400,580 (391,546)
2022 - -260,131 - 430,800 275,323 195,733 1,161,987 (238,593)
2023 - -251,924 - 221,000 310,457 191,787 975,168 (186,819)
2024 - -243,717 - 116,100 259,158 187,842 806,816 (168,352)
2025 - -235,509 - 113,300 154,163 183,897 686,868 (119,948)
2026 - -227,302 - 110,500 76,249 179,951 594,002 (92,866)
2027 - -219,095 - 107,700 - 176,006 502,801 (91,201)
2028 - -106,470 - 104,900 - 172,060 383,430 (119,370)
2029 - -- - 102,100 - 168,115 270,215 (113,215)
2030 - -- - - - 164,169 164,169 (106,045)
2031 - -- - - - 160,224 160,224 (3,945)
2032 - -- - - - 156,284 156,284 (3,940)
2033 - -- - - - - - (156,284)
Totals 1,764,790$ 1,135,680$ 2,666,745$ 934,487$ 1,968,100$ 1,960,246$ 2,750,398$ 13,180,446$ (2,220,784)$
Fiscal Year
Ending
June 30
Total Current
Debt Service
2018
Public Safety
Comm System
& Various
Improvements
Project Debt
Total
Proposed
Debt Service
Adjusted
Year to Year
Change with
Proposed
Debt Service
2018 2,166,864 - 2,166,864 (53,920)
2019 1,958,912 250,389 2,209,301 42,438
2020 1,792,125 349,175 2,141,300 (68,001)
2021 1,400,580 540,400 1,940,980 (200,321)
2022 1,161,987 526,360 1,688,347 (252,633)
2023 975,168 512,320 1,487,488 (200,859)
2024 806,816 498,280 1,305,096 (182,392)
2025 686,868 484,240 1,171,108 (133,988)
2026 594,002 470,200 1,064,202 (106,906)
2027 502,801 381,818 884,619 (179,583)
2028 383,430 370,411 753,841 (130,778)
2029 270,215 359,003 629,218 (124,623)
2030 164,169 347,596 511,765 (117,453)
2031 160,224 212,285 372,509 (139,256)
2032 156,284 106,143 262,426 (110,083)
2033 - 102,633 102,633 (159,794)
2034 - - - (102,633)
Totals 13,180,446$ 5,511,252$ 18,691,697$ (2,220,784)$
Above chart displays Person
County's debt service schedule. New debt for the Person County Senior Center in 2017 causes overall increase of $530K in total
outstanding debt from $12.6M to
$13.2M.
It is estimated that the Public Safety
Tower Project will cause total
outstanding debt to increase by
more than $5.5M (chart to the right). Actual debt is estimated to increase by $42,438 for FY19.
Graph below represents County's
outstanding debt service over 10
year period. Projection of $18.7M
at end of FY18 would be a 42%
increase over the prior year.
$22.9
$19.1
$20.7 $20.8
$16.7 $15.5
$13.7 $12.7 $13.2
$18.7
0.0
5.0
10.0
15.0
20.0
25.0
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 *
(Millions)
Fiscal Year End *(Estimate)
Outstanding Debt Service
Page 21
63