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Agenda Packet February 26 2018PERSON COUNTY BOARD OF COUNTY COMMISSIONERS MEETING AGENDA 304 South Morgan Street, Room 215 Roxboro, NC 27573-5245 336-597-1720 Fax 336-599-1609 February 26, 2018 9:00am CALL TO ORDER………………………………………………. Chairman Kendrick INVOCATION PLEDGE OF ALLEGIANCE DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA RECOGNITION(S) ITEM #1 Resolution of Appreciation ………………………………………. Chairman Kendrick Person County Retiree, Sergeant Donald O’Dell PUBLIC HEARING: ITEM #2 SUP-06-17 Request by ESA Boston Solar. LLC on behalf of property owners, Edgar & Terri Talbert, for a Special Use Permit to allow a solar energy system on 57.85 acres located at 8117 Boston Road (Tap Map & Parcel A68-10) in the Rural Conservation Zoning District …………………………………………….. Lori Oakley ITEM #3 Consideration to Grant or Deny request by ESA Boston Solar, LLC on behalf of property owners, Edgar & Terri Talbert, for a Special Use Permit to allow a solar energy system on 57.85 acres located at 8117 Boston Road (Tap Map & Parcel A68-10) in the Rural Conservation Zoning District …………………………………… Chairman Kendrick 1 PUBLIC HEARING: ITEM #4 Request by the County’s Address Coordinator to add Faith Haven Ln, a private roadway, to the database of roadway names used for E-911 dispatching ………………………….. Sallie Vaughn ITEM #5 Consideration to Grant or Deny request to add Faith Haven Ln, a private roadway, to the database of roadway names used for E-911 dispatching …………………… Chairman Kendrick INFORMAL COMMENTS The Person County Board of Commissioners established a 10 minute segment which is open for informal comments and/or questions from citizens of this county on issues, other than those issues for which a public hearing has been scheduled. The time will be divided equally among those wishing to comment. It is requested that any person who wishes to address the Board, register with the Clerk to the Board prior to the meeting. ITEM #6 DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA A. Approval of Minutes of January 22, 2018, B. Approval of Minutes of January 23, 2018, C. Approval of Minutes of February 5, 2018, D. Budget Amendment #12, E. Allensville Firefighters’ Relief Fund Board of Trustees Appointment, F. Telamon Corporation Submission of FY18/19 Community Services Block Grant Application, and G. Substance Abuse and Mental Health Services Administration Grant NEW BUSINESS: ITEM #7 Resolution Amending the Person County Economic Development Commission for a Change in Membership ……. Commissioner Jeffers ITEM #8 Preliminary Resolution titled “Resolution making certain Determinations concerning a Proposed Installment Financing Agreement to Finance a portion of the Cost of Various Projects and providing for Certain Related Matters” related to the financing of Public Safety Communication Towers, Related Facilities and Equipment; and Other Various County and School Building Improvements ………………………………………………............... Amy Wehrenberg 2 ITEM #9 Request to accept Piedmont Electric Membership Corporation loan for ambulances and turnout gear …………………………….. Amy Wehrenberg ITEM #10 Appropriation of funds for EMS ………………………………………….. Greg White ITEM #11 Appointment to Boards and Committees …………………………...… Brenda Reaves A. Juvenile Crime Prevention Council B. Region K Aging Advisory Council CHAIRMAN’S REPORT MANAGER’S REPORT COMMISSIONER REPORTS/COMMENTS Note: All Items on the Agenda are for Discussion and Action as deemed appropriate by the Board. 3 RESOLUTION OF APPRECIATION WHEREAS, Sergeant Donald O’Dell has served the people of Person County during his tenure working for Person County as a Deputy Unit Supervisor at the Person County Sheriff Department; and WHEREAS, Sergeant Donald O’Dell has served the citizens of Person County with honor, integrity, sincerity and dedication, providing accurate, concise services for sixteen years, August, 2002 – January, 2018; and WHEREAS, Sergeant Donald O’Dell has earned the respect and admiration of all who have known him and worked with him throughout his career; and WHEREAS, the County of Person recognizes the many contributions Sergeant Donald O’Dell has made to the County and offers him sincere best wishes for his retirement. NOW, THEREFORE, I, Tracey L. Kendrick, Chairman of the Person County Board of Commissioners, do hereby extend this Resolution of Appreciation to Sergeant Donald O’Dell for continually striving to make Roxboro and Person County a better place to live and work. Adopted the 26th day of February, 2018. ____________________________________ Tracey L. Kendrick, Chairman Person County Board of Commissioners Attest: ____________________________________ Brenda B. Reaves, Clerk to the Board 4 AGENDA ABSTRACT Meeting Date: February 26, 2018 Agenda Title: SUP-06-17 - Request by ESA Boston Solar, LLC, on behalf of property owners Edgar and Terri Talbert, for a special use permit to allow a solar energy system on 57.85 acres located at 8117 Boston Rd (Tax Map & Parcel A68-10) in the RC (Rural Conservation) Zoning District. Quasi-Judicial Zoning Decision: The special use permit requires a quasi-judicial hearing. Witnesses are to be sworn in and they are subject to cross examination. There shall be no ex parte communication without full disclosure at the hearing. The case also requires the review of four Findings of Fact from Section 74.4 of the Zoning Ordinance. Summary of Information: Currently, the subject property contains woodlands and farmland. The property is zoned RC (Rural Conservation). The Table of Permitted Uses in Appendix C of the Zoning Ordinance lists “Solar Energy System” as a light industrial use. A special use permit is required for light industrial uses not permitted as a “Use-By-Right.” Note 10 to the Table of Permitted Uses in Appendix C of the Zoning Ordinance details specific requirements for Solar Energy Systems including a decommissioning plan and a performance guaranty. The applicant has included a note on the site plan that the proposed solar farm will adhere to Note 10. The applicant has requested to install a gravel drive (per Section 81-1) and two parking spaces. The applicant plans on constructing a 20’ wide gravel access drive from an existing 60’ access easement off of Boston Rd. A 6’ chain link fence with barbed wire will enclose the facility. The site will not require a well or septic system. The use will be unmanned and only visited periodically for routine maintenance. The solar farm will contain rows of Photovoltaic (PV) cell panels mounted on posts set in the ground. The plans show approximately 18,000 PV modules. 5 The property is in the Roanoke Watershed and is not subject to restrictions. The property does not lie within in the 100-year special flood hazard area according to the FEMA map. The Person County Land use Plan identifies a portion of the proposed site as Rural Residential / Agricultural. Appendix O of the Land Use Plan lists goals and objectives for the county including the following: 1.0 – Promote an orderly and efficient land use development pattern, which allows for a variety of land uses while being sensitive to environmental concerns. 2.0 – Provide a strong local planning environment that supports and enhances the economic growth potential of Person County. Recommended Action: Vote to approve, approve with conditions or deny the Special Use Permit request. Planning staff recommends that if the Board approves the request, the following conditions be placed on the Special Use Permit: 1. The applicant is to obtain all permits necessary from the County Planning and Zoning Department and Building Inspections Department. 2. The applicant is to obtain an Erosion and Sedimentation Plan. A copy of the approved plan and approval letter must be given to the Planning and Zoning Department prior to issuance of a Zoning Permit. 3. A final “as-built” survey must be submitted to the Planning and Zoning Department prior to issuance of a Certificate of Occupancy. Planning Board Recommendation: At the Planning Board Meeting on February 8, 2018, the board voted unanimously (5-0) to recommend approval of SUP-06-17 to include staff’s recommendations. The Board also needs to address the Findings of Fact in Section 74-4 and whether this proposal is in keeping with the Person County Comprehensive Plan. The Findings of Fact listed in Section 74.4 of the Zoning Ordinance are as follows: 1. That the use will not materially endanger the public health or safety if located where proposed and developed according to the plan as submitted and approved. 2. That the use meets all required conditions and specifications. 3. That the use will not substantially injure the value of adjoining or abutting property, or that the use is a public necessity, and 4. That the location and character of the use if developed according to the plan as submitted and approved will be in harmony with the area in which it is to be located and in general conformity with the comprehensive plan. Submitted By: Lori Oakley, Planning Director 6 SUP-06-17 Staff Analysis BOC February 26, 2018 1 Special Use Permit SUP-06-17 Solar Farm EXPLANATION OF THE REQUEST SUP-06-17 - Request by ESA Boston Solar, LLC, on behalf of property owners Edgar and Terri Talbert, for a special use permit to allow a solar energy system on 57.85 acres located at 8117 Boston Rd (Tax Map & Parcel A68-10) in the RC (Rural Conservation) Zoning District. LOCATION & CURRENT LAND USE Currently, the subject property contains woodlands and farmland. The property is zoned RC (Rural Conservation).  Condition and land use of the surrounding properties are: • To the West –Woodlands zoned RC (Rural Conservation). • To the North – Woodlands zoned RC (Rural Conservation). • To the East – Single-family dwellings and woodlands zoned RC (Rural Conservation). • To the South – Woodlands and farmland zoned RC (Rural Conservation). LAND USE / SITE PLAN ISSUES  The Table of Permitted Uses in Appendix C of the Zoning Ordinance lists “Solar Energy System” as a light industrial use. A special use permit is required for light industrial uses not permitted as a “Use- By-Right.”  Note 10 to the Table of Permitted Uses in Appendix C of the Zoning Ordinance details specific requirements for Solar Energy Systems including a decommissioning plan and a performance guaranty. The applicant has included a note on the site plan that the proposed solar farm will adhere to Note 10.  The applicant has requested to install a gravel drive (per Section 81-1) and two parking spaces.  The applicant plans on constructing a 20’ wide gravel access drive from an existing 60’ access easement off of Boston Rd.  The property is in the Roanoke Watershed and is not subject to restrictions.  The property does not lie within the 100-year special flood hazard area according to the FEMA map.  The solar farm will contain rows of Photovoltaic (PV) cell panels mounted on posts set in the ground. The plans show approximately 18,000 PV modules.  A 6’ chain link fence with barbed wire will enclose the facility. 7 SUP-06-17 Staff Analysis BOC February 26, 2018 2  The site will not require a well or septic system. The use will be unmanned and only visited periodically for routine maintenance. COMPREHENSIVE PLAN The Person County Land use Plan identifies a portion of the proposed site as Rural Residential / Agricultural. Rural Residential / Agricultural is defined as: Low-density residential (single site-built and manufactured homes); agriculture, forestry, churches; very limited commercial, office, or public/institutional uses meeting locational criteria. Most of the land within protected water supply watersheds should be placed in this category. Locational criteria for non-residential uses within this land use category would include frontage and access to a major State highway or secondary road, proximity to similar uses and spatial separation from non-compatible uses such as existing residential development. Land uses within this category would be expected to develop without public sewer, i.e., with private septic tank systems. Appendix O of the Land Use Plan lists goals and objectives for the county including the following: 1.0 – Promote an orderly and efficient land use development pattern, which allows for a variety of land uses while being sensitive to environmental concerns. 2.0 – Provide a strong local planning environment that supports and enhances the economic growth potential of Person County. PLANNING STAFF ANALYSIS The property is zoned RC and the Table of Permitted Uses in Appendix C of the Zoning Ordinance lists “Solar Energy System” as a special use in the RC (Rural Conservation Zoning District). The proposed solar farm meets the requirements listed in the Person County Zoning Ordinance, including Note 10 to the Table of Permitted Uses in Appendix C. Planning staff recommends that if the Board approves the request, the following condition be placed on the Special Use Permit: 1. The applicant is to obtain all permits necessary from the County Planning and Zoning Department and Building Inspections Department. 2. The applicant is to obtain an Erosion and Sedimentation Plan. A copy of the approved plan and approval letter must be given to the Planning and Zoning Department prior to issuance of a Zoning Permit. 3. A final “as-built” survey must be submitted to the Planning and Zoning Department prior to issuance of a Certificate of Occupancy. 8 SUP-06-17 Staff Analysis BOC February 26, 2018 3 PLANNING BOARD RECOMMENDATION At the Planning Board meeting on February 8, 2017, the board voted unanimously (5-0) to recommend approval of SUP-06-17 to include staff’s recommended conditions. In approving an application for a special use permit, the Board may attach fair and reasonable conditions to the approval. The petitioner will have a reasonable opportunity to consider and respond to any additional requirements prior to approval or denial by the Board of Commissioners. The Board of Commissioners shall issue a special use permit if it has evaluated an application and determined: 1. That the use will not materially endanger the public health or safety if located where proposed and developed according to the plan as submitted and approved; 2. That the use meets all of the required conditions and specifications; 3. That the use will not substantially injure the value of adjoining or abutting property, or that the use is a public necessity; 4. That the location and character of the use of developed according to the plan as submitted and approved will be in harmony with the area in which it is to be located and in general conformity with the Comprehensive Plan. ***Please refer to the 4 Findings of Fact listed above when making a decision*** Submitted by: Caroline Darnell, Planner 9 10 11 12 13 14 15 150'10'30'10'30'10'30'20'20'20'1043' 1304' 823' 924' SITE MAIN GATE Trees to be cut to this line (150' shading buffer) 6' CHAIN LINK FENCE WITH TOP BARBED WIRE 6' CHAIN LINK FENCE WITH TOP BARBED WIRE 50' LANDSCAPE BUFFER WHERE REQUIRED SOLAR PANEL, 350 W CRYSTALLINE 72-CELL MODULE RACKING UNIT, 19 MODULES 2 HIGH, 25 DEGREES TILT PROPOSED INTERCONNECTION POINT UTILITY EASEMENT 250' X 30' TRANSFORMER ALR WETLANDS WETLANDS WETLANDS WETLANDS WETLANDS STREAM STREAM WOODS WOODS WOODS WOODS WOODSWOODS STREAM STREAM INVERTER PAD, 1 x 1.67 MW EATON INVERTER & PAD MOUNTED TRANSFORMER WETLANDS STREAM STREAM UTILITY GRADE METER GENERATOR DISCONNECT SWITCH PROPERTY LINE PROPERTY LINE 50' LANDSCAPE BUFFER WHERE REQUIRED EXISTING 20' ACCESS EASEMENT FOR ADJACENT HOMEOWNERS SITE ACCESS 20' GRAVEL PATH ON SITE PARKING © 2017 DigitalGlobe ©CNES (2017) Distribution Airbus DS © 2017 Microsoft Corporation 2' 7'-5" 6'-5" 11'-8" SOLAR MODULES GROUND LEVEL EMBEDDED POST TILT ANGLE: ROW-TO-ROW SPACING: CLEAR ROW SPACING: 25º 23' 11'-4" 6' CHAIN LINK FENCE WITH TOPPED BARBED WIRE One evergreen tree with a height and spread of at least 30' within 10 years Five evergreen shrubs with a height and spread of at least 5' within 10 years LANDSCAPING PLAN 100' PROPERTY LINE50' LANDSCAPING BUFFEREVERGREEN SHRUB EVERGREEN TREE 5.00 MWac PV SYSTEM PV Array: Number of PV Modules: 18620 (350Wp) Peak Power: 6,517,000 Wp DC DC/AC Ratio: 1.3 Module Tilt: 25º Module Orientation: South (Az. 180º) Proposed Leased Area: approx. 36 ac Land Information: Tax Map + Parcel No: A68-10 Property Owner: Talbert, Edgar D Jr & Terri M Zoning: RC Township: Woodsdale, Person County, NC Watershed: Roanoke Parcel Area: 57.85 ac Project Owner: ESA Boston Solar, LLC 4155 St. Johns Parkway, Suite 1100 Sanford, FL 32771 Site Location: 36º29'10"N 78º55'19"W **Layout is preliminary**SITE PLANG202 1" - 100'SCALEPROJECT NAME:REVISIONSHEET TITLEADDRESS:DRAWN CHECKED APPROVEDDATEREVISION DESCRIPTIONDRW CHK APPESA BOSTON SOLAR, LLC8117 BOSTON RD, ROXBORO, NC 27574REV.2016-08-020200SITE DEVELOPMENT, INTERCONNECTION APPLICATIONMLML DC DC4155 St. Johns Parkway, Suite 1100 Sanford, FL 32771 USA407.268.6455 tel | 800.755.0801 faxLic: NC# P-1522ENGINEER:NC LIC#:NABCEP PVIP#:DAVID K. CLICK, PE041877041704-82017-12-01COORDINATES:36º29'10"N 78º55'19"W FULL SHEET 24" x 36" SEAL ESA MAMAGEMENTSERVICES, PLLCDC DC SHEET No. DATE 2017-05-1801OFFICIAL SURVEY IMPLEMENTEDML DC DC2017-12-0102SITEPLAN REVISED FOR ACCORDANCE WITH PERSON COUNTYML DC DC Surrounding Land Information (see vicinity map): 1. Winsted Mary E Merritt Truste Tax Map & Parcel No: A68 93 Zoning: RC 2. Talbert Edgar D Jr & Terri M Tax Map & Parcel No: A68 96 Zoning: RC 3. Talbert Edgar D Jr & Terri M Tax Map & Parcel No: A68 95 Zoning: RC 4. Winsted Mary E Merritt Truste Tax Map & Parcel No: A68 9 Zoning: RC 5. Winstead J Merritt Tax Map & Parcel No: A57 103 Zoning: RC 6. Fox Richard Earl & Teresa H Tax Map & Parcel No: A67 229 Zoning: RC 4 5 6 4 Site Notes: ·Total impervious coverage: ~130,000 ft2 ·Property is not in a floodplain area ·Site access roads, and parking areas will use gravel instead of asphalt. Will request waiver per sect. 81-1. ·Plan shall meet Appendix C: Note 10 of Person County Zoning Ordinance. 1 2 3 16 NOTICE OF PUBLIC HEARING    The Person County Board of Commissioners will hold a public hearing on Monday, February 26,  2018 at 9:00 a.m. in Room 215 of the Person County Office Building at 304 South Morgan Street,  Roxboro, North Carolina to hear the following:  1. SUP‐06‐17 ‐ Request by ESA Boston Solar, LLC, on behalf of property owners Edgar and Terri  Talbert, for a special use permit to allow a solar energy system on 57.85 acres located at 8117  Boston Rd (Tax Map & Parcel A68‐10) in the Rural Conservation (RC) Zoning District.    The public is invited to attend the hearing.  Substantial changes may occur to the request based  on comments from the public hearing.  The Board of Commissioners reserve the right to recess  the public hearing to another place and time.  For further information on the case listed above,  please contact the Person County Planning and Zoning Department at 336‐597‐1750.       17 Agenda Abstract    Meeting Date: February 26, 2018  Agenda Title: Public Hearing for a request by the County Address Coordinator to add Faith Haven Ln, a private roadway, to the database of roadway names used for E-911 dispatching Summary Information: Four residences currently use a private driveway, which necessitates the naming of the driveway (see map below). Background Information: Four private residences are located on the same private driveway off Cunningham Rd. Emergency responders have reported issues in the past with locating homes accessed along this driveway. In order to bring the addresses into compliance with Article IV, Section 402 H of the Ordinance Regulating Address and Road Naming in Person County, the driveway must be named. The addition of this road will require occupants of the four existing residences to change their addresses to reflect the new roadway name. N.C. General Statue 153A- 239.1(A) requires a public hearing be held on the matter and public notice to be provided at least 10 days before the hearing in the newspaper. The required public notice was published in the February 17, 2018 edition of the Roxboro Courier-Times. Adjacent property owners were contacted via certified mail and all four property owners have reached a unanimous decision on the name Faith Haven Ln, which is compliant with the Ordinance. A sign advertising the public hearing was placed at the proposed roadway location approximately ten days prior to this public hearing. Recommended Action:  Motion to approve the recommended roadway name.  Submitted By:  Sallie Vaughn, GIS Manager 18 The Person County Board of County Commissioners will hold a public hearing on Monday,  February 26, 2018 at 9:00am in Room 215 of the Person County Office Building at 304 S  Morgan St, Roxboro, North Carolina to hear the following:  Request by the Person County Address Coordinator to add Faith Haven Ln to the database of  roadway names used for E‐911 dispatching. The proposed private roadway will be located off  Cunningham Rd between Scott Rd and Barker Rd in Cunningham Township and currently  serves four residences. Article IV, Section 402 H of the Ordinance Regulating Address and  Road Naming in Person County requires any private roadway serving three or more homes to  be officially named.   Citizens will have an opportunity to speak regarding the above request.  Specific information about the request can be obtained from the Person County GIS  Department, 325 S Morgan St, Suite D.  Sallie Vaughn, GIS Manager  19 January 22, 2018 1 PERSON COUNTY BOARD OF COMMISSIONERS JANUARY 22, 2018 MEMBERS PRESENT OTHERS PRESENT Tracey L. Kendrick Heidi York, County Manager Gordon Powell C. Ronald Aycock, County Attorney Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board Kyle W. Puryear B. Ray Jeffers The Board of Commissioners for the County of Person, North Carolina, met in regular session on Monday, January 22, 2018 at 9:00am in the Commissioners’ meeting room in the Person County Office Building. Chairman Kendrick called the meeting to order. Vice Chairman Powell gave an invocation and Commissioner Puryear led the group in the Pledge of Allegiance. DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA: Chairman Kendrick stated the County Attorney requested to add an item to the agenda for discussion and action of a resolution and a contingent fee agreement related to finalizing opioid litigation authority. A motion was made by Commissioner Puryear and carried 5-0 to add an item to the agenda for discussion and action of a resolution and a contingent fee agreement related to finalizing opioid litigation authority and to approve the agenda as adjusted. RECOGNITION: RESOLUTION OF APPRECIATION: Chairman Kendrick read and presented a Resolution of Appreciation to Person County Retiree, Stella Williams. 20 January 22, 2018 2 21 January 22, 2018 3 INFORMAL COMMENTS: The following individual appeared before the Board to make informal comments: Mr. David Newell of 256 Newell Drive, Roxboro, and Chairman of the Economic Development Commission requested Board consideration to extend voting privileges to the City of Roxboro representative on the Economic Development Commission. DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA: A motion was made by Commissioner Jeffers and carried 5-0 to approve the Consent Agenda with the following items: A. Approval of Minutes of January 8, 2018, B. Budget Amendment #11, C. Request for the Sheriff Dept. to apply for Grants, and D. Tax Adjustments for January 2018 a. Tax Releases b. NC Vehicle Tax System pending refunds 22 January 22, 2018 4 NEW BUSINESS: RESOLUTION REGARDING K-3 CLASS SIZE REDUCTION IMPLEMENTATION BY PERSON COUNTY COMMISSIONERS: Commissioner Clayton presented a Resolution Regarding K-3 Class Size Reduction Implementation for consideration for adoption noting the NC Association of County Commissioners advocated that Board’s adopt. He added that he felt this unfunded mandate passed down by the state to counties needed to be addressed. Commissioner Clayton stated the General Assembly will meet in special session in March and he advocated for Person County to adopt the resolution, as other counties were doing so to urge legislators to include state funding as they implement K-3 class size reductions. County Manager, Heidi York pointed out in the resolution cites Person County Schools’ unmet needs due to the K-3 Class Size Reduction Implementation noting an additional $500,000 in capital above and beyond what is appropriated plus 15 new teachers will be required and four new classrooms. Chairman Kendrick said by law the state has to pay for salary and benefits of the employees of the school system and passing this mandate to individual counties causes an undue burden of the citizens of Person County. Vice Chairman Powell stated many decisions made in Raleigh have unintended consequences on the local level especially in smaller counties. He added that class size does matter with the outcome of teaching. Vice Chairman Powell said that communicating with the two state representatives and the entire Education Committee was very important for the Board; he asked for support of the resolution to seek the funding by the state to accommodate smaller class size. Commissioner Jeffers asked if Teacher Assistants (TAs) would still be required if the class size was lowered. Vice Chairman Powell stated those standards would remain noting the local district may have to make some concessions. Vice Chairman Powell stated other classes, i.e. physical education may be at risk to be eliminated to accommodate the new class size. A motion was made by Commissioner Jeffers and carried 5-0 to adopt a Resolution regarding K-3 Class Size Reduction Implementation, as presented with a copy to be sent to the County’s House and Senate representatives. 23 January 22, 2018 5 24 January 22, 2018 6 JUVENILE CRIME PREVENTION COUNCIL APPOINTMENT: Clerk to the Board, Brenda Reaves informed the Board that due to his upcoming retirement, Chief District Court Judge Mark Galloway resigned from Person County’s Juvenile Crime Prevention Council on December 18, 2017 and has recommended District Court Judge John Hoyte Stultz III to be appointed as his replacement until such time the new Chief Judge is named. The seat designated for the Chief District Court Judge has an unexpired term to Dec. 31, 2018. Ms. Reaves asked the Board to take consideration to appoint for the full 2-year term with the condition that the newly named Chief District Court Judge, by virtue of the position, will be recommended for appointment. A motion was made by Commissioner Puryear and carried 5-0 to appoint District Court Judge John Hoyte Stultz III to the Juvenile Crime Prevention Council to serve in the seat designated for the Chief District Court Judge for a 2-year term or until a Chief District Court Judge is named in Person County. A RESOLUTION AND A CONTINGENT FEE AGREEMENT RELATED TO FINALIZING OPIOID LITIGATION AUTHORITY: County Attorney, Ron Aycock reminded the Board that at its November 20, 2017 meeting, the Board authorized the engagement of law firms to pursue litigation on its behalf against Manufacturers and Distributors of Opioid drugs. Mr. Aycock stated the law firms have requested a particular form of action authorizing this pursuit, a resolution setting forth some findings. Mr. Aycock presented a resolution declaring the opioid crisis a public nuisance which must be abated for the benefit of Person County and its residents and citizens, noting there was no substantive difference from the action the Board took at its previous meeting. Additionally, Mr. Aycock requested the Board to formally authorize the contingent fee arrangement with the law firms (Fuller et al). Mr. Aycock said the agreement specifies the law firms which will be involved on behalf of the County. It specifies a 25% contingent fee and provides that in no event will the county be required to expend any moneys for litigation expenses or be responsible for any part of the expenses or 25% fee from County funds. Mr. Aycock stated he requested the last provision that relieves the County from paying any funds from its own funds. Mr. Aycock requested the Board to adopt the resolution presented as well as to approve the Contingent fee agreement. A motion was made by Commissioner Clayton and carried 5-0 to adopt a resolution declaring the opioid crisis a public nuisance which must be abated for the benefit of Person County and its residents and citizens and the Contingent Fee Agreement to hire the national group of law firms to pursue litigation on behalf of Person County, as presented by the County Attorney. 25 January 22, 2018 7 26 January 22, 2018 8 27 January 22, 2018 9 28 January 22, 2018 10 29 January 22, 2018 11 30 January 22, 2018 12 CHAIRMAN’S REPORT: Chairman Kendrick thanked the community for being engaged with the volunteer fire departments funding by providing input, ideas and perspective related to the request to the County for additional funding. MANAGER’S REPORT: County Manager, Heidi York stated the Board’s next meeting would be its annual Board Retreat on February 5, 2018 with arrival by 8:30am and the retreat to start at 9:00am at the Timberlake Public Safety Satellite Facility. She also noted that Person County Business Industrial Council will hold a joint meeting with the Board of Commissioners and Roxboro City Council on January 23, 2018 at 2:00pm in Room S-100 at Piedmont Community College as well as a goal setting retreat on February 26, 2018 starting at 9:00am to 4:00pm at Carolina Pride’s facility. COMMISSIONER REPORT/COMMENTS: Commissioner Jeffers requested that the Economic Development Commission Chairman’s request for the City of Roxboro’s representative to have voting privileges be placed on the February 5, 2018 Board Retreat agenda. Commissioner Clayton thanked the Board for its support of the Resolution related to K-3 Class Size Implementation noting the state many times impacts local funding with its mandates. In addition, he opined that House Bill 56 was bad for local governments and will cost counties money. Commissioner Clayton encouraged his fellow commissioners to speak with legislators relating to these bills that impact local government without the needed funding. Commissioner Puryear reported the annual Roxboro Area Chamber of Commerce Banquet will be held on January 25, 2018 at Palace Pointe. Vice Chairman Powell reported the Economic Development Commission meeting scheduled for January 23, 2018 was cancelled. Vice Chairman Powell commented on the letters the Board has received from volunteer fire departments (VFDs) and rescue indicating their plans for the upcoming budget year. He noted there were misconceptions related to the two proposals before the Board, comparing the designated fire tax to the sales tax designated to funding VFDs. Vice Chairman Powell stated he was not taking sides at this point with a fire tax district or a designated sales tax noting he wanted a more complete understanding of the two proposals. He explained that a fire tax district or a designated sales tax could change annually, with funding maintained, increased, reduced or eliminated by county officials during any given budget process. Vice Chairman Powell said that funds are budgeted and levied each year by the Board of Commissioners noting there was no state mandate to fund VFDs. 31 January 22, 2018 13 Vice Chairman Powell used the example that should the County levy a 4% tax, that tax could be maintained, increased, reduced to zero at any budget session. He said any such tax would not be an absolute. CLOSED SESSION #1 A motion was made by Vice Chairman Powell and carried 5-0 to enter into Closed Session per General Statute 143-318.11(a)(5) at 9:32am to establish, or to instruct the public body's staff or negotiating agents concerning the position to be taken by or on behalf of the public body in negotiating (i) the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease; or (ii) the amount of compensation and other material terms of an employment contract or proposed employment contract with the following individuals permitted to attend: County Manager, Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron Aycock, Assistant County Manager, Sybil Tate, IT Director, Chris Puryear and 911 Communications Manager, Brett Wrenn. Chairman Kendrick announced a brief recess at 9:32am and reconvened the meeting for Closed Session #1 at 9:38am. A motion was made by Commissioner Jeffers and carried 5-0 to return to open session at 9:43am. A motion was made by Commissioner Jeffers and carried 5-0 to deny the City of Roxboro’s request to fund 25% of the up-fit for the 911 Communications Tower. 32 January 22, 2018 14 CLOSED SESSION #2 A motion was made by Vice Chairman Powell and carried 5-0 to enter into Closed Session per General Statute 143-318.11(a)(3) at 9:44am for the purpose to consult with the county attorney in order to preserve the attorney-client privilege with the following individuals permitted to attend: County Manager, Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron Aycock, Health Director, Janet Clayton and CliftonLarson Allen Principal, Gary Massey. A motion was made by Commissioner Jeffers and carried 5-0 to return to open session at 10:24am. A motion was made by Commissioner Puryear and carried 5-0 to authorize staff to enter into a contract with CliftonLarsonAllen LLP for the assistance with the consideration of a sale and conveyance of Home Health and Hospice. ADJOURNMENT: A motion was made by Commissioner Puryear and carried 5-0 to adjourn the meeting at 10:26am. _____________________________ ______________________________ Brenda B. Reaves Tracey L. Kendrick Clerk to the Board Chairman (Draft Board minutes are subject to Board approval). 33 January 23, 2018 1 PERSON COUNTY BOARD OF COMMISSIONERS JANUARY 23, 2018 MEMBERS PRESENT OTHERS PRESENT Tracey L. Kendrick Heidi York, County Manager Gordon Powell Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board Kyle W. Puryear - ABSENT B. Ray Jeffers The Board of Commissioners for the County of Person, North Carolina, met in a special called meeting on Tuesday, January 23, 2018 at 2:00pm in the Room S-100 at Piedmont Community College located at 1715 College Drive, Roxboro, jointly with Roxboro City Council and Person County Business Industrial Center, Inc. (PCBIC) and other attendees as listed below. The purpose of the meeting was for closed session discussion of matters relating to the location or expansion of industries or other businesses in the county per General Statutes 143-318.11(a)(4) jointly with Roxboro City Council and PCBIC. Board of Commissioners and Clerk to the Board Attendees: Chairman Kendrick, Vice Chairman Powell, Commissioners Clayton, Jeffers, and Clerk to the Board, Brenda Reaves were present. Commissioner Puryear was absent. Roxboro City Council and Clerk to the Council Attendees: Mayor Pro-Tem Tim Chandler, Council Members Byrd Blackwell, Reggie Horton and City Clerk Trevie Adams were present. Mayor Merilyn Newell and Council Members Sandy Stigall and Mark Phillips were absent. PCBIC Board Attendees: David Newell, Sr., Phillip Allen, Derrick Sims, Ernie Wood, Jr., Dale Reynolds, Danny Talbert and PCBIC Treasurer, Dan Craig were present. Donald Long was absent. Ex-Officio PCBIC Board Attendees: County Manager, Heidi York, City Manager, Brooks Lockhart, Agricultural/Farm Community Representative, Claudia Berryhill, and Piedmont Community College Representative, Dr. Pamela Senagal were present. Person County Attendees: Economic Development Director, Stuart Gilbert, and Economic Development Senior Administrative Support, Sherry Wilborn Duke-Energy Attendee: John Geib was present. Timmons Group Attendee: Michael Solomon was present. NC Dept. of Commerce: Secretary Anthony Copeland was present. PCBIC President, David Newell, Sr. welcomed the group to the special called meeting. Economic Development Director, Stuart Gilbert offered an invocation. Board of Commissioners’ Chairman Tracey Kendrick, PCBIC President, David Newell, Sr. and Mayor Pro Tem of Roxboro City Council each called the special called meeting to order at 2:10pm, followed by a motion to enter Closed Session. 34 January 23, 2018 2 CLOSED SESSION #1: A motion was made by Commissioner Jeffers and carried 4-0 to enter into Closed Session per General Statute 143-318.11(a)(4) at 2:12pm for the purpose of discussion of matters relating to the location or expansion of industries/businesses in the county jointly with Roxboro City Council and Person County Business Industrial Center, Inc. (PCBIC) and other project attendees (all individuals as named above as attendees are included in the Closed Session). A motion was made by Commissioner Clayton and carried 4-0 to return to open session at 3:19pm. ADJOURNMENT: A motion was made by Vice Chairman Powell and carried 4-0 to adjourn the meeting at 3:20pm. _____________________________ ______________________________ Brenda B. Reaves Tracey L. Kendrick Clerk to the Board Chairman (Draft Board minutes are subject to Board approval). 35 February 5, 2018 1 PERSON COUNTY BOARD OF COMMISSIONERS FEBRUARY 5, 2018 MEMBERS PRESENT OTHERS PRESENT Tracey L. Kendrick Heidi York, County Manager Gordon Powell Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board Kyle W. Puryear B. Ray Jeffers The Board of Commissioners for the County of Person, North Carolina, met in regular session on Monday, February 5, 2018 at 9:00am in the Timberlake Public Safety Satellite Facility located at 387 Helena Moriah Road, Timberlake for the purpose of holding its annual retreat focusing on Fiscal Year 2018-2019 Budget. Chairman Kendrick called the meeting to order and welcomed the group to the annual Board retreat noting the retreat provides an opportunity to give direction to the County Manager for the upcoming recommended budget. County Manager, Heidi York told the Board the retreat was a time for staff to share relevant information related to fiscal projections. Ms. York encouraged the Board to participate and feel free to ask questions in an informal manner throughout the day. DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA: It was the consensus of the Board to start off the retreat with the County Manager’s presentation for Budget Priorities with the annual audit presentation to follow. A motion was made by Vice Chairman Powell and carried 5-0 to approve the agenda. FISCAL YEAR 2018-2019 BUDGET PRIORITIES: County Manager, Heidi York asked the commissioners to consider their budget priorities for Fiscal Year 2019 as she provided the following presentation: 36 February 5, 2018 2 37 February 5, 2018 3 38 February 5, 2018 4 39 February 5, 2018 5 40 February 5, 2018 6 Ms. York stated the FY2018 budget was $66M; per category Mandated/Funding equated to 10% or $6.6M, Mandated/Discretionary equaled 67% or $44M and Discretionary Funding was 23% or $15M. 41 February 5, 2018 7 42 February 5, 2018 8 Commissioner Jeffers stated his priorities to be the Volunteer Fire Departments (VFDs). He also noted a need for a portion of the leftover mental health funding to be used for a pilot program to which Assistant County Manager, Sybil Tate said the Sheriff was implementing a program that would offer inmates onsite teleconference counseling once a week. Vice Chairman Powell added that Cardinal Innovations will have additional funding resources available to counties through grant application. Commissioner Jeffers recommended the County to find community partners as resources related to the opioid crisis due to its impact with the County’s eligible workforce and child protective services. Commissioner Clayton noted the Boulevard project valued at $32M had been approved by NC DOT. He noted the graduation rate in 2016-2017 was 76.3% and Person County’s local teacher supplement ranked 11th in the state. Vice Chairman Powell stated of the last 13 years of local funding to the schools, one of those years included a 2% cut and seven years resulted in flat funding. He said this was not sufficient funding for employees and buildings even if student enrollment has decreased. Vice Chairman Powell noted the Economic Development Commission’s #1 goal was education. Vice Chairman Powell also asked for staff to differentiate and publish the local and sales tax contributions associated with school debt. Commissioner Jeffers noted the possibility for future need of additional parking space at the Senior Center. He also told the group of an idea for a Boys and Girls Club for afterschool hours. Chairman Kendrick asked staff to review the general statute related to cutting the board of commissioners’ salary and health benefits, which altogether was $99K. Commissioner Puryear asked staff to review having access to an attorney on an on- call basis versus the contracted basis which was budgeted at $59K. Ms. York asked for the Board to prioritize the categories for her upcoming budget planning. It was the consensus of the Board to keep public safety as the #1 priority, move education to the #2 priority, #3 economic development, #4 quality of life and #5 government efficiency. Chairman Kendrick announced a brief recess at 9:58am; the meeting was reconvened at 10:05am. 43 February 5, 2018 9 PRESENTATION OF THE ANNUAL AUDIT: Ms. Tara Roberson of Winston, Williams, Creech, Evans, & Company, LLP, Certified Public Accontants, presented the following June 30, 2017 annual Audit: 44 February 5, 2018 10 45 February 5, 2018 11 46 February 5, 2018 12 47 February 5, 2018 13 48 February 5, 2018 14 49 February 5, 2018 15 50 February 5, 2018 16 Ms. Roberson summarized that Person County has received an unmodified and clean opinion for its June 30, 2017 financial statement and compliance audits. She noted the opportunity to strengthen internal controls and operating efficiency with suggestions submitted to applicable agencies. The Board praised the Finance staff for achieving the Certificate of Excellence in Financing Reporting and the Tax Office for its exemplary collection rate. 51 February 5, 2018 17 REPORT OF UNPAID TAXES: Russell Jones, Tax Administrator noted General Statute 105-369(a) required that he report to the Board the amount of unpaid 2017 taxes that are a lien on real property during the first meeting in February. Mr. Jones stated this report was simply a check point for the Board for the progress that the Tax Office was making on collections and a way to alert the Board if collections are down. As of January 24, 2018, Mr. Jones indicated the collection rate was 91.88 % with unpaid 2017 taxes at $1,980,541. Mr. Jones said the Tax Office continually works to improve the collection rate and that on February 2, 2018 the collection rate was at 94.96%. Mr. Jones asked the Board to accept the report noting no motion was needed. It was the consensus of the Board to accept Mr. Jones’ report as presented. ADVERTISEMENT OF UNPAID REAL ESTATE TAXES: Russell Jones, Tax Administrator stated a motion was required to order the advertisement and set the advertisement date for delinquent 2017 real property taxes. Mr. Jones said the Tax Office would like for the date to be March 3, 2018 noting the newspaper advertisement was required under General Statue 105-369(c) and can be placed anytime between March1st and June 30th. Mr. Jones added that this was a great collection tool and the sooner the County advertises, the better result for the collection rate. Mr. Jones noted the cost of the advertisement would be charged to the delinquent real estate bills. A motion was made by Commissioner Puryear and carried 5-0 to set the advertisement date for delinquent 2017 real property taxes for March 3, 2018. 52 February 5, 2018 18 AD VALOREM & VEHICLE TAX REVENUES: Russell Jones, Tax Administrator shared the following presentation on the County’s Ad Valorem & Vehicle Tax Revenues: Mr. Jones said for the current tax year, FY2018, the largest part of the levy is real property (land and buildings), then state appraised property at just over 21% percent, then machinery (business equipment). DMV, shown as an additional revenue source, represents 8%. 53 February 5, 2018 19 Mr. Jones noted the State appraised property was not available until September; the equipment number would not be available until late April. He further noted there was $32M as compared to $17M in new construction which equated to .60% growth, mostly due to residential construction. 54 February 5, 2018 20 Mr. Jones showed a 10-year span, real property value changed from $2.833B to $2.865B, $32M in growth. 55 February 5, 2018 21 56 February 5, 2018 22 57 February 5, 2018 23 58 February 5, 2018 24 For the past 11 years, the tax rate has remained unchanged at $.70 per $100 in property value, i.e., a $100,000 house value equates to $700 in county property taxes annually. The green highlights the reevaluation year. For FY2019, one penny will generate $445,023. For FY2018, one penny was worth $436,110. 59 February 5, 2018 25 FISCAL REVIEW & CAPITAL PROJECTS: Finance Director, Amy Wehrenberg and Assistant Finance Director, Laura Jensen provided an overview of the County’s Fiscal Review and Capital Projects: 60 February 5, 2018 26 61 February 5, 2018 27 62 February 5, 2018 28 The Early College pod is estimated to have a total cost of $415,000 over four years. Chairman Kendrick asked staff to suggest a metal frame building on a concrete slab as a cheaper solution. 63 February 5, 2018 29 Assistant County Manager, Sybil Tate noted training for the VIPER radios will occur soon. The large fiber contract was awarded to Utiliplex of Morganton. Commissioner Clayton asked his fellow board members to contact Representative Larry Yarborough for support to request legislation for the state to relinquish the state-owned tower located at Mt. Tirzah to Person County so that communications equipment can be allowed to enhance services for citizens. 64 February 5, 2018 30 Commissioner Clayton recognized the Kerr Tar local government jurisdictions that supported the Airport Runway Extension Program. 65 February 5, 2018 31 Chairman Kendrick announced a brief break at 11:33am; the meeting was reconvened at 11:45am. 66 February 5, 2018 32 PREVIEW OF NEEDS IN FY2019: County Manager, Heidi York 67 February 5, 2018 33 68 February 5, 2018 34 Tax Administrator, Russell Jones clarified the different amount of the value of one penny: for FY2018, one penny equaled to $436,110, for FY2019, one penny equals to $445,023 and for a fire district tax, one penny’s value is $368,444. Mr. Jones noted a fire district tax can only be implemented on June 30 per general statute. He further noted to implement a fire district tax, maps must be published and after four weeks, a public hearing must be held. Mr. Jones stated unless the City of Roxboro makes a resolution to be included in the county fire tax, the County has no jurisdiction to include the city. He added that should the City desire to be included in the fire district and adopt a resolution, the Board of Commissioners would set the fire district tax annually and have authority over the appropriation of the funds received by such tax. Ms. York stated the City Manager has not addressed such fire tax with Roxboro City Council. In terms of establishing a Fire Commission, Mr. Jones explained its role would be an advisory only. Commissioner Jeffers asked the costs associated with the County’s contract with the City of Roxboro to provide fire services to county residents. Ms. York responded the contract value is at $381,000 with a 2% increase due in the upcoming budget which will take it up to approximately $389,000; she noted the VFDs request on behalf of the City of Roxboro was $393,000. Vice Chairman Powell proposed setting a baseline benchmark funding of $1M (inclusive of the current funding of $669,000) for VFDs in the upcoming budget along with a resolution of support to VFDs on an ongoing basis for a 2% increase every other year demonstrating the unquestionable support of county commissioners. In turn, he asked the VFDs and its constituents within the districts support the one-quarter cent sales tax and promote such within the communities. Commissioner Jeffers asked Vice Chairman Powell for the next step should the quarter-cent sales tax referendum be voted down. Vice Chairman Powell said they would have to find another plan noting he has heard much support for the sales tax option over raising property taxes. Commissioner Puryear stated his opposition to any tax increase. Commissioner Jeffers advocated to have a designated fire tax and offset the property tax, i.e., .032 cents fire tax, and lower the property tax rate from .70 cents by .026 cents to 67.4 cents per $100 valuation. Commissioner Jeffers said the VFDs requested more funding in a designated fire fund, outside the General Fund noting a fire tax nor a resolution of support would not be binding to a future board. Ms. Tate noted to offset the additional funding .014 cents would be needed without a cut to the General Fund, or, as an example lower the property tax rate by .014 cents with a .032 fire tax. Commissioner Jeffers asked staff to put the two proposals back to the Board at its March 19, 2018 meeting. Ms. York stated she would have to propose a budget that sets aside a Fund Balance appropriation for either of the options on the table for the VFDs and once revenues are collected, whether sales tax or fire tax, a budget amendment to reimburse the Fund Balance. She confirmed the two proposals will be on the agenda for the Board’s March 19th meeting. 69 February 5, 2018 35 Ms. York stated the Board has shown interest in possibly adding a new position for an Economic Agricultural position at an estimated cost of $50,000. 70 February 5, 2018 36 Ms. York asked the Board if there were any other items to be on the radar. She added that the potential sale of Home Health and Hospice would impact both revenues and expenditures after the budget was adopted noting a budget amendment would be required. Commissioner Jeffers suggested consideration of additional funding to be appropriated to the Juvenile Crime Prevention Council for new programming for a Boys and Girls Club. Chairman Kendrick stated interest in a Request for Proposals for the County Office Building to increase energy efficiency and climate control. BUDGET WRAP-UP: County Manager, Heidi York asked the Board if more information was needed by staff to connect the priorities with the needs. She noted Public Safety and Education were the top two priorities of the Board and the desire to align the funding to match the top two priorities. CLOSING REMARKS & EVALUATION: County Manager, Heidi York asked Board members to complete the retreat evaluation and return to staff. Chairman Kendrick thanked staff for the pertinent information and efforts for a successful retreat, and to the community for coming out to support the budget process as well as the commissioners for staff direction on preparing the budget. Commissioner Jeffers stated appreciation to the County’s 400 employees as they ask for more, receive less than they asked for, and they spent less than what was given to them. ADJOURNMENT: A motion was made by Commissioner Jeffers and carried 5-0 to adjourn the meeting at 12:45pm. _____________________________ ______________________________ Brenda B. Reaves Tracey L. Kendrick Clerk to the Board Chairman (Draft Board minutes are subject to Board approval). 71 2/26/2018Dept./Acct No.Department NameAmountIncr / (Decr)EXPENDITURESGeneral FundPublic Safety158,306Culture and Recreation18,140Human Services(1,431,993)Contingency(23,741)REVENUESGeneral FundIntergovernmental(1,097,268)Charges for Services8,490Other Revenues6,681Fund Balance Appropriation(197,191)EXPENDITURESPerson Industries and MRF FundCommunity Rehab Prog Services500,956Material Recovery Facility1,187REVENUESPerson Industries and MRF FundCharges for Services500,000Other Revenues756Investment Earnings 1,387EXPENDITURESAirport Capital Construction Fund2013 FAA NPE (9,325)2014 FAA NPE (96,337)2015 FAA NPE (159,814)Airfield Signage/TW Lights Replacement 265,476 REVENUESAirport Capital Construction FundFederal-2014 FAA NPE-Grant (95,096)Federal-2015 FAA NPE-Grant (143,832)Federal-AS/TW Lights Replacement 238,928 Local-2014 FAA NPE (10,566)Local-2015 FAA NPE (15,982)Local-AS/TW Lights Replacement 26,548 Explanation:BUDGET AMENDMENTBA-1272 Receipt of Animal Services donation ($4,784); ending of NC Spay and Neuter program (-$10,650); projectedincrease in Animal Fees ($1,000); transfer of undesignated contingency (-$3,620) to spay/neuter/vet voucherexpenses ($3,620); transfer of undesignated contingency (-$16,000) for increase in Medical Examiner costs($16,000); receipt of vehicle damage claim for Sheriff's vehicles ($1,897); transfer of undesignated contingency (-$4,121) for Sheriff supplemental retirement costs ($4,121); appropriate fund balance for EMS part-time andovertime salary needs ($149,534); reduce Emergency Management grant that was included in BA-8 in error (-$12,000); receipt of revenue for Parks and Recreation trip ($18,140); reduction of five vacant Public Healthpositions (-$350,725); appropriate DSS fund balance for audit fees due to Medicaid errors ($4,000); reduction ofChild Care Development funds for DSS due changes in state management of funds (-$1,085,268); receipt ofvehicle damage claim for Person Industries ($541); increase in projected Person Industries production revenue($500,000); receipt of donation to Person Industries ($215); recognize interest earnings for Person Industries($1,387); utilize available funds from the 2014 and 2015 Airport federal grants (-$238,928) to completeconstruction phase of Airfield Signage & Taxiway Lights Replacement Project ($265,476) that requires local match(-$26,548).BA-1273 AGENDA ABSTRACT Meeting Date: February 26, 2018 Agenda Title: Allensville Firefighters’ Relief Fund Board of Trustees Appointment Summary of Information: The Firefighters’ Relief Fund and Rescue Relief Fund programs are designed to financially assist firefighter and rescue personnel in the event of In-Line of Duty injury or death. It may also be used for supplemental retirements, educational benefits and to purchase other insurance/pension plans. A local Firefighters' Relief Fund Board of Trustee's shall be elected/appointed to control the local funds. The Firefighters' Relief Fund Board of Trustee's is comprised of five (5) people: two shall be elected by the fire department and shall either be a resident of the fire district or an active or retired member of the fire department; two shall be elected by the County governing body (or by the City governing body, if located inside the City), and members appointed pursuant to this section shall be residents of the fire district; and one shall be appointed by the Insurance Commissioner. The member appointed pursuant to this section shall be either a resident of the fire district or an active or retired member of the fire department. One of the local relief fund board members will be chosen to serve as the Firefighters' Relief Fund Treasurer. The state provides a bond to cover Treasurers of local Firefighters' Relief Funds. Phyllis Gentry, on behalf of the Allensville Fire Department Board of Directors, request the Board of Commissioners to appoint the following resident of their fire district to their Firefighters’ Relief Fund Board of Trustees: Greg Foushee, 358 Charlie Gentry Road, Roxboro. Mr. Foushee will be replacing a board member who passed away in November 2017. Recommended Action: Appoint Greg Foushee to the Allensville Firefighters’ Relief Fund Board of Trustees Submitted By: County Manager, Heidi York 74 75 Fiscal Year 2018-19 Community Services Block Grant Application Page 1 of 55 North Carolina Department of Health and Human Services Division of Social Services Community Services Block Grant Program Fiscal Year 2018-19 Application for Funding Project Period July 1, 2018 – June 30, 2019 Application Due Date: February 12, 2018 Agency Information Agency: Telamon Corporation Federal I.D. 56-1022483 DUNS Number: 075579052 Administrative Office Address: 5560 Munford Rd., Suite 201, Raleigh NC 27612 Mailing Address (include the 4-digit zip code extension): 5560 Munford Rd., Suite 201, Raleigh NC 27612 Telephone Number: (919) 851-7611 Fax Number: (919) 851-9044 Board Chairperson: Dolores Dixon Board Chairperson’s Address: (where communications should be sent) 1320 Adams Farm Pkwy, Unit C Greensboro, NC 27407 Board Chairperson’s Term of Office (enter beginning and end dates): 8/2007, Re-elected until 8/2018 Executive Director: Suzanne Orozco Executive Director Email Address: sorozco@telamon.org Agency Fiscal Officer: Kevin Bartholomew Fiscal Officer Email Address: kbartholomew@telamon.org CSBG Program Director: Shatarra Williams CSBG Program Director Email Address: Swilliams2@telamon.org Counties Served with CSBG funds: Rockingham, Caswell, and Person Counties, NC Agency Operational Fiscal Year: October 1 – September 30 North Carolina Department of Health and Human Services Office of Economic Opportunity – Melvin L. Williams, Jr., Director 2420 Mail Service Center / Raleigh, North Carolina 27699-2420 76 Agency Name _________________________________________________________________ Fiscal Year 2018-19 Community Services Block Grant Application Page 2 of 55 Checklist to Submit a Complete Community Services Block Grant (CSBG) Application Please put a check mark in the appropriate box to show that you have included the completed document with your application. All documents are required with the exception of those that say “if applicable.” Item Included (√) Signed Application Certification (blue ink only) √ Signed Board Membership Roster (blue ink only) √ Board of Directors Officers and Committees √ Planning Process Narrative √ Form 210 – Agency Strategy for Eliminating Poverty √ Form 212 – One-Year Work Program √ Monitoring, Assessment and Evaluation Plan √ Form 212A – CSBG Administrative Support Worksheet (if applicable) n/a Form 225 – Agency Budget Information n/a Form 225N-Budget Narrative n/a Appendices (to be attached by the Applicant):  Organizational Chart (do not include names) √  Job Description and Resume for the Agency’s Executive Director √  Job Description and Resume for the Agency’s Chief Financial Officer √  Job Descriptions for all CSBG employees (do not include names) √  Affirmative Action Plan √  Documentation of Public Hearings for Initial Planning Process: Copy of Public Notice(s) from Newspaper(s) √ Agenda of Public Meeting(s) √ Copy of Attendance Sheet(s) √ Minutes of Public Meeting(s) √  Documentation for Notice of Intent to Apply: Copy of advertisement(s) √  Documentation of Submission to County Commissioners: Notarized document from county clerk √ Commissioners’ comments or minutes (if applicable) n/a  Cognizant-Approved Indirect Cost Agreement √  Copy of the Proposal Application submitted to the cognizant agency for approval of the Indirect Cost Rate √  Cost Allocation Plan (if applicable) √  Vehicle Registrations (must be up-to-date and after July 1, 2018) √  State Certification-No Overdue Tax Debts √  State Certification-Contractor Certification required by N.C. Law √  Federal Certifications √  Cost Allocation Plan Certification √  Federal Funding Accountability and Transparency Act (FFATA) √  Central Contractor Registration(CCR) (must be up-to-date and after July 1, 2018) √  IRS Tax Exemption Verification- verifies the agency’s 501 (c) (3) status √ 77 Agency Name _________________________________________________________________ Fiscal Year 2018-19 Community Services Block Grant Application Page 3 of 55 (must be dated after July 1, 2013)  Conflict of Interest Policy (must have been approved within the past 5 years and must be notarized) √  Contractual Agreements/leases (must be current within contract period) √ 78 Agency Name _________________________________________________________________ Fiscal Year 2018-19 Community Services Block Grant Application Page 4 of 55 Community Services Block Grant Program Fiscal Year 2017-18 Application for Funding Certification and Assurances Public Hearing on the Initial Plan We herein certify that a public hearing as required by 10A NCAC 97B .0402 Citizen Participation in the Application Process occurred on dates listed below for the initial planning process for the agency’s current project plan and the agency has maintained documentation to confirm the process of the public hearing. For multi-county providers, indicate the date and the county the hearing was held. Date County Date County January 5, 2018 Rockingham January 8, 2018 Caswell January 10, 2018 Person County Commissioners’ Review We herein certify that the application for this project period was submitted to the Board of County Commissioners for review and comment on dates listed below as required by 10A NCAC 97C .0111(b)(1)(A). For multi-county providers, indicate the county and date the application for funding was presented to the Board of County Commissioners as required by 10A NCAC 97C .0111(B). Date County Date County February 6, 2017 Rockingham February 7, 2017 Caswell February 7, 2017 Person Board of Directors Approval of the Application I hereby certify that the information contained in the attached application is true and the Board of Directors has reviewed and approved this application for the Community Services Block Grant Program. Date of Board Approval: Board Chairperson: (Signature) (Date) Finance Committee Chairperson: (Signature) (Date) 79 Fiscal Year 2018-19 Community Services Block Grant Application Page 5 of 55 Board of Directors’ Membership Roster (Telamon Governing Board) Total Seats Per Agency Bylaws 26 Total Current Vacant Seats 1 Total Number of Seats Reserved for Each Sector Poor Public Private Total Number of Vacant Seats Per Each Sector Poor Public Private Name County of Residence Community Group/ Area Represented Date Initially Seated [month/year] Number of Terms Served [completed] Current Term Expiration [month/year] 1. Dolores Dixon Greensboro, NC Head Start Parent 8/2007 5 8/2018 2. Mary Wedgeworth Montgomery, AL Community Development Expertise 8/2007 5 8/2018 3. Teresa Muellenberg Muncie, IN Head Start Parent 2/2013 2 8/2018 4. Herbert Williams Valdosta, GA Community Development Expertise 8/2010 3 8/2018 5. Mary Brown Kearneysville, WV Low-income Neighborhood Rep. 2/1999 9 8/2019 6. Juana Rivera Walkerville, MI Migrant Coordination 8/2016 0 8/2018 7. Marcus Holley Greensboro, NC Low-income Rep. 2/2017 0 8/2018 8. Victor Gomez Cross Junction, VA Early Childhood Expertise 2/2008 4 8/2018 9. David Whitaker Martinsburg, WV Low-income Rep. 5/1999 9 8/2019 10. Esther Graham Wyoming, DE Head Start Expertise 8/2007 5 8/2018 11. Leila Krouse Mardela, MD Low-income Neighborhood Rep. 8/2003 7 8/2018 12. Samuel Puckett Goodlettsville, TN Community Development Expertise 2/2003 6 8/2018 13. Tracey Bethel Danville, VA Low-income Neighborhood Rep. 8/2003 7 8/2018 14. Craig Umstead Wilmington, NC Accounting Expertise 8/2010 3 8/2018 15. Margaret Hill Midway, AL Low-income Rep. 11/2005 6 8/2019 16. Nicole Mance Trenton, SC Farmworker Program Recipient 11/1996 10 8/2018 17. Tyler Boyd Jenison, MI Licensed Attorney 8/2014 1 8/2018 18. John Shelton Houston, DE Head Start Parent 5/2011 2 8/2019 19. Ernestine Payne Danville, VA Low-income Neighborhood Rep. 8/2010 3 8/2018 20. Taylor Morst Indianapolis, IN Low-income Neighborhood Rep. 3/2015 2 8/2019 21. Jewell Moore Vidalia, GA Early Childhood Expertise 8/2015 1 8/2019 22. Brandy Smith Magnolia, DE Accounting Expertise 8/2015 1 8/2019 23. Lori Canup Elizabethton, TN Student/Youth 8/2016 0 8/2018 24. Annie R. Graham Roxboro, NC Low-income Neighborhood Rep. 2/2017 0 8/2018 25. Nathaniel Orr Martinsburg, WV Paralegal 2/1017 0 8/2018 The signature of the Board of Directors Chairperson certifies that the persons representing the poor were selected by a democratic process and that there is documentation on file that confirms the selection of all board members. In addition, by signing below, the Board of Directors Chairperson confirms that the selection of all board members coincides with the directives outlined in the agency’s bylaws and that a current Board of Directors Member Profile is on file for each member. Board of Directors Chairperson80 Agency Name _________________________________________________________________ Fiscal Year 2018-19 Community Services Block Grant Application Page 6 of 55 Board of Directors’ Membership Roster (Community Action Advisory Council) Total Seats Per Agency Bylaws 18 Total Current Vacant Seats 0 Total Number of Seats Reserved for Each Sector Poor 6 Public 6 Private 6 Total Number of Vacant Seats Per Each Sector Poor 0 Public 0 Private 0 Name County of Residence Community Group/ Area Represented Date Initially Seated [month/year] Number of Terms Served [completed] Current Term Expiration [month/year] Representatives of the Poor 1. Rhonda Pass Rockingham Goodwill Industries 2/2016 0 2/22/2018 2. Tamyra Caple Rockingham Rouses Group Home 2/2016 0 2/22/2018 3. Charlene Wilson Person Housing Resident 2/2016 0 2/22/2018 4. Annie Graham Person Roxboro Housing Authority 2/2016 0 2/22/2018 5. Gabrielle Craft Caswell Project PRIDE participant 12/2017 0 12/31/2018 6. Carmen Arroyo Caswell Goodwill Industries 12/2017 0 12/31/2018 Public Elected Officials 1. Harry Brown Rockingham City of Reidsville 2/2016 0 10/4/2018 2. Ophelia Wright Rockingham Rockingham Public Schools 12/2017 0 10/4/2018 3. B. Ray Jeffers Person County Commissioner 2/2016 0 10/4/2018 4. Freda Tillman Person Person Public Schools 12/2017 0 10/4/2018 5. Keith Tatum Caswell Town of Yanceyville 2/2016 0 10/4/2018 6. Michael Bryant Caswell Mayor of Milton 12/2017 0 10/4/2018 Representatives of Private Organizations 1. Jeff Parris Rockingham Rockingham Community College 12/2017 0 9/26/2019 2. Cheyenne Moore Rockingham Rockingham Public Schools 12/2017 0 9/26/2019 3. Antoinetta Royster Person Person County 2/2016 0 9/26/2019 4. Cynthia Wilson Person Christian Help Center 12/2017 0 9/26/2019 5. Yolonda Simpson Caswell Believe Services 2/2016 0 9/26/2019 6. Sharon Sexton Caswell Chamber of Commerce 12/2017 0 9/26/2019 The signature of the Board of Directors Chairperson certifies that the persons representing the poor were selected by a democratic process and that there is documentation on file that confirms the selection of all board members. In addition, by signing below, the Board of Directors Chairperson confirms that the selection of all board members coincides with the directives outlined in the agency’s bylaws and that a current Board of Directors Member Profile is on file for each member. Board of Directors Chairperson81 Fiscal Year 2018-19 Community Services Block Grant Application Page 7 of 55 Board of Directors’ Membership Contact Listing (Telamon Governing Board) Board Member Physical Address Email Address Dolores Dixon 1320 Adams Farm Pkwy, Unit C Greensboro, NC 27407 doloresdixon28@yahoo.com Mary Wedgeworth 3425 Herbert Dr. Montgomery, AL 36116 MWedgeworth@scadc.net Herbert Williams 2828 Sapelo Drive Valdosta, GA 31605-5005 herb28@bellsouth.net Theresa Muellenberg 9009 S. County Road, 461 East Muncie, IN 47302 terriroseanne@hotmail.com Mary Brown 93 Velvet Lane Kearneysville, WV 25430-2527 MBrown@APUS.EDU David A. Whitaker 126 S. Queen Street, Apt. A Martinsburg, WV 25401 dawjaw52@yahoo.com Leila Krouse 23865 Ocean Gateway Mardela, MD 21837 leila.borrerokrouse@hotmail.com Esther Graham 592 Ashland Avenue Wyoming, DE 19934 evgraham@comcast.net Tracey Bethel 310 Cumberland Drive Danville, VA 24541 tbethel0001@email.vccs.edu Lori Canup 133 Pleasant Beach Road Elizabethton, TN 37643 lori2007fl@gmail.com Ernestine Payne 1302 Betts Street. Danville, VA 24541 ernestinepayne1960@yahoo.com Juana Rivera 517 E. Jefferson Rd. Walkerville, MI 49450 jrivera@walkerville.k12.mi.us John Shelton P.O. Box 52 Houston, DE 29954 Sjr49@yahoo.com Margaret Hill PO Box 203 Midway, AL 36053 seffiebabygirl56@gmail.com Victor Gomez 401 Dogwood Dr. Cross Junction, VA 22625 vgomez26@hotmail.com Craig Umstead 2940 South College Rd., Ste. #407 Wilmington, NC 28412 craigunst1@yahoo.com Nicole Mance 59 Bettis Academy Ext. Trenton, SC 29847 nwilliams6704@yahoo.com Brandy Smith 70 English Ivy Lane Magnolia, DE 19962 brandysmith524@aol.com Tyler J. Boyd 2995 Bauer Road Jenison, MI 49428 tylerboydesq@gmail.com Taylor Morst 2139 E. Hanna Ave., Apt. #A1 Indianapolis, IN 46227 tmorst@gmail.com Samuel Puckett 1330 Williamson Rd. #310 Goodlettsville, TN 37072 ctsamthomasp@hotmail.com Jewell Moore 1507 S. Bobby Dr. Vidalia, GA 30474 jewell.moore@gmail.com Annie R. Graham 1528 Semora Rd. Roxboro, NC 27574 anniegrahamrha@yahoo.com Nathaniel Orr 208 Forbes Drive Martinsburg, WV 25401 nate.warreno1@gmail.com Marcus Holley 2003 Maywood St. Greensboro NC 27407 holleym@gcsnc.com 82 Agency Name _________________________________________________________________ Fiscal Year 2018-19 Community Services Block Grant Application Page 8 of 55 Board of Directors’ Membership Contact Listing (Community Action Advisory Council) Board Member Physical Address Email Address Rhonda Pass 617 Bermuda Dr. Eden, NC 27288 rpass@triadgoodwill.org Harry Brown 710 Carroll St. Reidsville, NC 27320 Hlbrown56@yahoo.com Jeff Parris 110-C Sanderlyn Ct. Eden, NC 27288 Jparris48@centurylink.net Tamyra Caple 426 Price St. Eden, NC 27288 Myra.c@rousesgrouphome.com Ophelia Wright 115 Apple Gate Dr. Reidsville, NC 27320 Owright@rock.K12.nc.us Cheyenne Moore 1100 Crescent Rd Apt 3 Reidsville NC 27320 moorecheyenne73@yahoo.com Charlene Wilson 209 Holly St Roxboro, NC 27573 cwilsonpdoe@gmail.com B. Ray Jeffers 1138 Concord-Ceffo Roxboro, NC 27574 rayjeffers@personcounty.net Antoinetta Royster 2251 Burlington Rd. Roxboro, NC 27574 Aroyster@personcounty.net Annie Graham 1528 Semora Rd. Roxboro, NC 27574 anniegrahamrha@yahoo.com Freda Tillman PO Box 1202 Roxboro, NC 27573 tillmanfboe@person.K12.nc.us Cynthia Wilson PO Box 1882 Roxboro, NC 27573 cnth.wlsn@gmail.com Gabrielle Craft 275 7th Street Yanceyville, NC 27379 gabbycraft09@gmail.com Michael Bryant PO Box 212 Milton, NC 27305 mbryant@aircond.com Yolonda "Lynn" Simpson 559 Foster Rd. Yanceyville, NC 27379 ibelieve4u2@gmail.com Carmen Arroyo 331 Piedmont Drive Bldg K-218 Yanceyville, NC 27379 carroyo@triadgoodwill.org Keith Tatum P.O. Box 111 Yanceyville, NC 27379 tvi@tvi.comcastbiz.net Sharon Sexton 15 Main St E, Yanceyville, NC 27379 sharon9.caswellchamber@gmail.com 83 Agency Name _________________________________________________________________ Fiscal Year 2018-19 Community Services Block Grant Application Page 9 of 55 Board of Directors’ Officers and Committees (Telamon Governing Board) Note: All committees of the board should fairly reflect the composition of the board (10A NCAC 97C .0109). Be sure to identify the chairperson and other committee positions. Name Office Sector Represented County Represented* Officers of the Board Dolores Dixon Chairperson Mary Wedgeworth Vice Chairperson Herbert Williams Treasurer Terri Muellenburg Secretary Committee Name: Finance and Audit Herbert Williams Chairperson Craig Umstead Tracey Bethel Marcus Holley Committee Name: Personnel/Bylaws Mary Brown Chairperson John Shelton Ernestine Payne David Whitaker Nathaniel Orr Committee Name: Operations/Oversight Mary Wedgeworth Chairperson Brandy Smith Tyler Boyd Victor Gomez Committee Name: Planning/Development Taylor Morst Chairperson Leila B. Krouse Margaret Hill Annie Graham Lori Canup Committee Name: Head Start Esther Graham Chairperson Terii Muellenburg Sam Puckett Juana Rivera Jewell Moore Committee Name: Chairperson *To be completed by agencies serving multiple counties. 84 Agency Name _________________________________________________________________ Fiscal Year 2018-19 Community Services Block Grant Application Page 10 of 55 Board of Directors’ Officers and Committees (Community Action Advisory Council) Note: All committees of the board should fairly reflect the composition of the board (10A NCAC 97C .0109). Be sure to identify the chairperson and other committee positions. Name Office Sector Represented County Represented* Officers of the Board B. Ray Jeffers Chairperson Elected Official Person Freda Tillman Vice-Chair Elected Official Person Ophelia Wright Treasurer/Secretary Elected Official Rockingham Committee Name: Executive and Governance B. Ray Jeffers Chairperson Elected Official Person Freda Tillman Vice-Chair Elected Official Person Ophelia Wright Treasurer/Secretary Elected Official Rockingham Annie Graham Governing Board Liaison Low-Income Rep. Person Committee Name: Chairperson Committee Name: Chairperson Committee Name: Chairperson Committee Name: Chairperson Committee Name: Chairperson *To be completed by agencies serving multiple counties. 85 Fiscal Year 2018-19 Community Services Block Grant Application Page 11 of 55 Community Services Block Grant Program Fiscal Year 2018-19 Application for Funding Planning Process Narrative 1. Explain in detail how each of the following was involved in the planning and development of this strategic plan. a. Low-Income Community: Telamon Corporation has been providing services to low-income communities in North Carolina for over 50 years. The Telamon Corporation, formed in 1965 as the Migrant Project of the North Carolina Council of Churches, is dedicated to assisting migrant farmworkers. Since then, our mission has expanded to offer services across 11 states to low-income families, including the Workforce and Career Service programs, Head Start and Early Head Start, and Housing and Development projects. The low-income community provides input into this CSBG grant strategy and Telamon’s overall strategic plans in several different ways. One-third of the members of the Telamon Governing Board represent low-income communities; in addition, other members are current or former Head Start parents who have faced severe socio-economic challenges. Telamon is continually collecting and analyzing data from service area resources, residents, and program participants to ensure that programs efficiently and effectively address community needs. Telamon conducts initial community assessments for service areas and updates information as needed with new data from public resources on demographic data, customer satisfaction surveys, community public meetings, data from other programs and community resources, and participant focus groups. Part of this assessment process includes asking current and prospective customers to define the needs of poor people in their community and to gauge the availability of services to meet these objectives. Data collected includes quantitative survey data, as well as qualitative information from interviews and focus groups. Telamon staff also scheduled public hearings to hear input on this plan from community members, low-income residents and public officials on the following dates. Public notices of the meetings were published on the following dates: County Public Meeting Board of Commissioners Publication of Public Notice Caswell January 8, 2018 February 7, 2018 Caswell (Co.) Messenger on 12/20/17 and 1/3/2018 Person January 10, 2018 February 7, 2018 The Courier-Times on 12/20/17 and 1/3/2018 Rockingham January 5, 2018 February 6, 2018 News and Record on 12/15/18 and 12/29/18 b. Agency Staff: Telamon staff members have designed a program to assist program participants in navigating around barriers that inhibit low income individuals and families from obtaining gainful employment, building assets, and escaping poverty in the three-county service area. Staff gathered information from a variety of datasets from NC Department of Workforce Solutions, NC Department of Commerce, U.S. Census’s Small Area Income and Poverty Estimates (SAIPE) program. Staff identified areas with a high incidence of poverty driven by causal factors that include low academic attainment, lack of basic skills and employment training, and a lack of transportation to employment 86 Agency Name _________________________________________________________________ Fiscal Year 2018-19 Community Services Block Grant Application Page 12 of 55 centers and training institutions within each of the three counties. The program was developed collaboratively with input from staff across lines of business within Telamon, including Workforce and Career Services, Housing and Development Services, Corporate Development, and Early Childhood and Family Support division, which includes the NC Head Start programs. Members from each line of business collaborated and surveyed the potential projects from the perspective of ROMA (Results Oriented Management and Accountability) before proceeding with program development, headed by the North Carolina State Education and Training Office branch of Telamon Corporation, located in Raleigh. c. Agency’s Board Members: Telamon’s Governing Board advocates for programs and services that will enable individuals and families to achieve self-sufficiency. In addition to providing advocacy and a voice for low income families, the Governing Board ensures that projects undertaken are within the scope of Telamon Corporation’s mission. The Governing Board has regularly provided input on Telamon’s pursuit of designation in the three-county service area beginning at its March 2015 meeting. Prior to the designation opportunity published by NC Office of Economic Opportunity, the Governing Board members participated with a group of management and operations staff in strategic planning sessions in late 2013 to develop objectives including continued focus on the rural poor and an emphasis on literacy, job skills, and youth services. On an ongoing basis, the Governing Board plays a key role in oversight of Telamon’s strategy development. The program also has an advisory council with members representing one third elected officials, one third private sector representatives, and one third low-income representatives. Council members ensure that the community voice is heard and guide program goals and focus. The council meets quarterly to review program reports and updates and also to share information with Telamon staff about community resources, events, community needs, and developments. A Telamon Governing Board liaison also serves as an officer on the Executive Committee of the Project PRIDE’s Community Action Advisory Council. The liaison reports annually to the Telamon Governing Board regarding the program’s activities. 2. Describe your agency’s method and criteria for identifying poverty causes and list the identified causes. Also, describe the methods and criteria used to determine priority and selection of strategies to be implemented that will address the poverty causes. Telamon staff evaluated the causes of poverty in the three-county area through three primary methods: 1) review of relevant community assessments from Telamon and other publicly-funded organizations, 2) evaluation of quantitative statistical data for the three-county area, and 3) qualitative analysis of recurring themes and expressed needs emerging from community members. Research from these three sources indicated that education and employment-related issues, including lack of job skills, lack of educational attainment, and need for employment supports, were primary contributors to poverty in all three counties. A full community assessment was completed prior to the 2016-2017 program year. A revised addendum of that information has been completed prior to the start of the 2018-2019 program year. The results of the community assessment addendum have been included in this application submission updating demographics, community resources, and community concerns. The recommendations provided in this community assessment have shaped our understanding of the tri-county area, and given us guidance into how to proceed with the goal of the most efficient level of change in mind. This community assessment and addendum gives us greater insight to the needs of the service area and allows the program to more effectively serve participants. 87 Agency Name _________________________________________________________________ Fiscal Year 2018-19 Community Services Block Grant Application Page 13 of 55 In a questionnaire asking respondents, including Caswell County customers, to select the top three reasons for poverty in their county, the top two reasons given were “Not Enough Jobs” and “Wages Are Too Low” by 56.3 % and 48.1%, respectively. Although respondents also indicated that issues such as high health care (19.4%) and housing costs (19.4%) also contributed to poverty the top, “Lack of Education/Training” (18.0%), “Lack of Job Skills” (15.5%), and “Lack of Child Care” (17.5%) all point to employment-based causal factors for poverty. We also consulted existing community assessments published by publicly funded entities in the three counties. In these assessments, stakeholders (including low-income people) are asked to complete questionnaires. We considered a variety of factors including demographics, educational attainment, health issues, and local transportation and economic indicators for the three counties. These assessments highlight several causes of poverty that impact families. Community Assessment and Other Published Data Sources Consulted All Counties U.S. Census Bureau, 2009-2013 American Community Survey 5-Year Estimates. 2015 County Development Tier Rankings, NC Department of Commerce Access NC Data, NC Department of Commerce Telamon Corporation Tri-County Community Assessment, completed 2016 Caswell County 2014 Telamon Head Start/Early Head Start Community Assessment 2013 Caswell County Partnership for Children CNA NC Justice Center, Budget & Tax Center, Economic Snapshot: Caswell County, April 2014 Person County 2011 Person County Community Health Assessment 2014 Person County Community Health Assessment Rockingham County 2011 Rockingham County Community Health Assessment 2012 Rockingham Head Start Community Assessment With our community assessment completed, Telamon was able to narrow down the needs of the community to focus on two main areas – dislocated workers and young, single mothers. Outreach will be focused on these areas, but all eligible members of the community will be invited to enroll and participate in the services offered. NC County Development Tiers In addition to published community assessments and other data tools, we consulted the Development Tier Rankings published by the State of North Carolina. Since 2007, North Carolina has used a three- level system for designating development tiers. The designations determine a variety of state funding opportunities to assist in economic development. The annual ranking process assigns each county to a designation of Tier One (most distressed), Tier Two, or Tier Three (least distressed). In its 2016 County Development Tier Rankings, the NC Department of Commerce ranked the state’s 100 counties based 88 Agency Name _________________________________________________________________ Fiscal Year 2018-19 Community Services Block Grant Application Page 14 of 55 on economic indicators including unemployment, household income, population growth, and property tax base (per capita). Per the development tier rankings, Caswell County is the most economically distressed, falling at 18th in the state. Rockingham County follows at 25th, and Person County at 40th. All three counties have 12-month unemployment rates that exceed the North Carolina average. State/County Tier Rank Property Tax Base, Rank Pop. Growth, 2010-2013 Persons in Poverty Unemployment, 12 Month Avg., Oct ‘14 – Sept ‘15 Poverty Rate, 5-year avg., 2009 - 2013 N. Carolina n/a n/a 3.4% 305,757 5.90% 16.8% Caswell 1 81st -0.88% 4,815 7.04% 22.6% Person 2 35th -0.63% 7,741 6.58% 18.0% Rockingham 2 68th -0.90% 17,170 6.43% 17.9% Sources: Bureau of Labor Statistics, Local Area, Seasonally Adjusted Unemployment Statistics for North Carolina, Data Series report run 7-28-2015. 2015 NC Development Tiers Report, NC Department of Commerce. Focus Groups To determine the priorities and ultimately the strategy for addressing these causes of poverty, Telamon conducted focus groups in each county using a focus group format during the initial application phase beginning in August 2015 through December 2015. Telamon staff prepared a set of questions (available upon request) to jump-start dialogue on topics including: poverty, education, health, financial literacy, mental health, homelessness, existing support networks and services, and potential partnerships. These meetings had nine (9) total participants representing government, education, and social service agencies in the three counties. Additional focus groups were conducted in November and December 2015 in each of the three counties. These focus groups represented community members and low-income residents, including Early Head Start parents, community college and GED students, and community leaders in the social services. Thirty-two (32) people participated in three focus groups. Priorities were established using two main criteria: 1) they had to address the clearly articulated needs of the three-county community as demonstrated through both qualitative and quantitative data, and 2) they needed to be reasonably actionable by Telamon Corporation. Through focus group input, combined with our analysis of statistical data, we developed two priorities for the 2016-2017 cycle of CSBG funding: Priority 1 – Provide employment, education and training services, including vocational assessment, post-secondary exploration, occupational skills training, soft skills training, paid work experience, job referrals, financial capability services and related self-sufficiency services and supports, with a focus on displaced workers and young, single mothers. A recurring theme across the focus groups was the occupational skills gap between the labor force and employer needs. Low educational attainment and a lack of diversity in the economy (i.e., an 89 Agency Name _________________________________________________________________ Fiscal Year 2018-19 Community Services Block Grant Application Page 15 of 55 overdependence on the manufacturing sector) have contributed to a workforce with limited transferable skills and dwindling employment opportunities. Focus group participants also commented that individuals lacked soft skills, e.g., collaboration and teamwork, interpersonal skills, and dependability. Telamon will partner with area employment and training resources such as local career centers and community colleges. Through this collaboration, Telamon will support individuals as they seek existing training opportunities to become more readily employable, as well as offer new employment and training services that complement these opportunities and fill identified gaps. Both the statistical data and anecdotal evidence from focus group participants reinforced the need for effective and comprehensive case management for individuals and families seeking to become self- sufficient. Telamon staff will provide guidance and assistance to help program participants set goals and stay on track to meet self-sufficiency milestones. One of the most critical groups in need of care are older adults who have been pushed out of the workforce due to layoffs, which continue through this day. These adults are at risk of falling into poverty due to a lack of critical job skills for today’s marketplace and limited employment options in their community that meet their skillsets. Priority 2 – Develop a robust referral network of community partners to offer education, employment, and social supports. Telamon will leverage community capacity by coordinating services with community-based organizations, local government human services programs and the faith community. Service referrals made to these partners will include those for early childhood education/childcare, housing, behavioral health counseling and transportation, among others. Partner organizations will in turn make referrals to Telamon for self-sufficiency support. The complementary array of services offered to program participants will maximize the chances of meeting individual and program goals. We have already identified several community and faith-based organizations that will serve as resources for a number of complementary services, beginning with our Caswell County Early Head Start Center to provide enhanced child care services to low income people from the surrounding communities. Other services, such as the Roxboro Housing Authority in Person County, will serve as a referral resource, as their Family Self Sufficiency Program is made up primarily of young, single mothers, a target population across the Tri-County region for our services and programs. 3. Describe activities that your agency has undertaken to advocate for and empower low- income individuals and families to achieve economic independence and security. All programs that Telamon undertakes and administers are tied to the corporate theme of “Empowering Individuals, Improving Communities.” Telamon’s guiding philosophy is that through the efforts of the individual, supported by Telamon and partners, economic security and independence can become a reality and that the cumulative efforts of individuals ultimately transform a community. To summarize, Telamon’s key programs along with activities and advocacy efforts include:  Community Service Block Grant (CSBG) programs – Telamon currently operates Project PRIDE (Personal Responsibility in Daily Endeavors) and in previous funding cycles operated Project BLOC (Basic Language and Occupational Competency) to serve youth and adults with barriers to English. Project PRIDE serves as a Community Action Agency assisting low- income residents of Caswell, Person, and Rockingham counties to overcome barriers to rising out of poverty. 90 Agency Name _________________________________________________________________ Fiscal Year 2018-19 Community Services Block Grant Application Page 16 of 55  National Farmworker Jobs Program (NFJP) – The program provides outreach, assessment, training, and supportive services to agricultural workers and their dependents who wish to gain employment outside of agriculture. The program also provides training to upgrade skills for those wishing to stay in agriculture. Workforce professionals work with customers to identify career paths and ladders that will provide them with improved employment to provide financial stability. Supportive services are provided to enable customers to successfully complete their training. In 2014, Telamon served 2,567 customers through NFJP, and of those, 328 were placed in unsubsidized employment.  Head Start (Regular, Early, Migrant and Seasonal) – The program provides early childhood education to enable children in low income families to be ready for school and break the multi- generational cycle of poverty resulting from low educational achievement. Head Start delivers comprehensive services including health and dental screenings, mental health, nutrition and family services to ensure that all children receive support. Parents receive training and support on how to advocate for their children and to continue the learning process at home. Partnerships are created with families that identify their strengths, needs and goals. Family Services staff help parents to access community resources including ESL, financial literacy and job training. During the 2013-2014 program year, Telamon served 5,314 children in these programs.  Youth Programs – These initiatives target attainment of academic credentials including high school diplomas and GED through counseling and supportive services, career and higher education exploration activities, career and life skills workshops, and job placement. The objective is to empower and equip youth customers to be productive members of society and enable them to support themselves. Telamon’s largest youth program is YouthBuild in SC. This program focuses on educational attainment, training, and certifications for construction trades. In this program, Telamon exceeded program objectives in Attainment of Degree/Certificate and Placement in Employment by 46.5% and 16.6%, respectively. Telamon-North Carolina was awarded Workforce Innovation and Opportunity Act (WIOA) funding for 2015-2016 to operate a youth program in Columbus and Pender counties. The anticipated impact is that 110 in-and out-of-school youth will be served through this effort.  Housing and Financial Literacy – For most Americans, purchase of a home provides an unmatched level of psychological and financial security. It can also provide the starting point for lifelong accumulation of wealth that can be utilized by the family to leverage their children’s education or start their own business. Housing counselors work with customers to help them navigate the home-purchasing process including financial preparation and the logistics of applying for mortgages, and understanding home inspection results. For those who currently own homes, but are having problems making their mortgage payments, Telamon Housing provides services on budgeting and how to reduce debt. In some instances, programs have been available to fund homeowners who have lost their jobs while they seek new training and employment. Beyond housing counseling, Telamon also offers programs on financial literacy that focus on becoming banked, improving credit scores, and savings. During fiscal 2016- 2017, 289 clients received some type of home ownership counseling.  Tax Preparation – Since 2013, Telamon has partnered with the IRS and myfreetaxes.com to provide access to free tax preparation services for the low to moderate income customers we serve. We use online campaigns, community service announcements, and referrals by staff at local offices and centers to promote the benefits of free tax preparation and the EITC to customers. It provides a no-cost option for online or in person tax preparation, helps educate 91 Agency Name _________________________________________________________________ Fiscal Year 2018-19 Community Services Block Grant Application Page 17 of 55 customers on the benefits of filing taxes for Earned Income Tax Credit eligibility, and outlines the true financial cost of cash advances provided by for-profit tax preparers. We are glad to provide this service to our customers, but due to the nature of the service (no identifying information provided) we are unable to track the number of participants who utilize the myfreetaxes.com.  Immigration Counseling Services – Telamon was recognized by the Bureau of Immigration Appeals, U.S. Department of Justice, to provide immigration counseling services in North Carolina in May 2014. Telamon has provided immigration information sessions at numerous sites in eastern NC to educate customers on benefits for which they may be eligible. As important, it has highlighted for the immigrant community the risk of notario fraud; these individuals are neither qualified or allowed by law to provide immigration information and many times defraud customers by promising outcomes they cannot deliver on and by charging fees for USCIS forms that are free. For those that are eligible for immigration benefits, Telamon Immigration Counseling Services provides low-cost legal assistance enabling families to come out of the shadow economy and become fully integrated into their communities. 4. Describe how your agency plans to make more effective use of, coordinate and form partnerships with other organizations and programs including: State welfare reform efforts; public and private resources; religious organizations, charitable groups, and community organizations. Telamon’s years of experience in operating service programs with public funding has given the corporation expertise in partnering with communities to meet the needs of the target population. In the three-county service area, Telamon will learn about the existing initiatives in local service agencies to serve people in poverty. A core tool used to guide the development of these relationships are service agreements, in which Telamon and a partner agency formalize the coordination of services and efforts on behalf of the target population. Telamon currently has service agreement with Piedmont Community College and Sampson County Community College, outlining mutual services, referrals, and shared space and resources. Telamon CSBG staff work closely with other community agencies to assure that the needs of individuals and families are met. Staff collaborate with community health clinics, mental health services, public schools, community colleges, the workforce system, employers and faith and community-based organizations (FBOs/CBOs). Staff communicate directly with local providers and community representatives to provide quality services and assist in referrals to other agencies. Telamon CSBG staff members coordinate services and accept referrals from all agencies to provide the greatest possible impact for people in need in these communities. CSBG staff have cultivated strategic partnerships with key organizations in each county. These strategic partnerships fill three critical functions: 1) update staff of changing needs, priorities, services, and resources; 2) provide opportunities for outreach and referrals; and 3) leverage existing resources, through cost- and information-sharing with local Work Force Development Centers, local non-profits, the government of each county, and more as needed. In Caswell and Person counties, we will continue to partner with Piedmont Community College and the Partnership for Children. In Rockingham, we plan to expand our partnership with Rockingham Community College and collaborate further with NCWorks on recruitment, training, and joint workshops and activities for participants. 92 Agency Name _________________________________________________________________ Fiscal Year 2018-19 Community Services Block Grant Application Page 18 of 55 Telamon coordinates self-sufficiency services with agencies that serve people living in poverty, including those that provide transportation; energy assistance; public assistance; high school equivalency; financial and career counseling; leadership skills; vocational and occupational skill certification; case management services; literacy; supportive services; work experience and job shadowing; and employment referrals. In all areas, our objective will be to complement and extend the capacity of the supportive services community rather than overlap or supplant services. In all three counties, the resources allocated for CSBG services are far outstripped by the need for services, and we are cognizant of the need to maximize opportunities for our customers by collaborating with existing agencies. We anticipate continuing or expanding relationships with the following entities during the 2018-2019 program year to establish mutually beneficial relationships for referrals, service utilization, and information-sharing: Agency Relationship Service Provided Rockingham County: NC Pre-K Serves four-year-old children Rockingham Community College Local training and two-year degree programs; high school equivalency and basic skills education/coursework Goodwill Industries, Reidsville and Eden Job training facilities Job Resource and Training Center, Madison Employment readiness/ job search United Way of Rockingham Co. Service coordination and referral resources (e.g., 211.org) Rockingham County Schools Local public-school district Piedmont Triad Regional Council (PTRC) Northwest Piedmont eLink Youth Program provides training and employment services to youth ages 16-24, Weatherization Assistance Program; Housing Rehab Program (NCHFA). Rockingham County Partnership for Children SmartStart programs. New Reidsville Housing Authority Shelter Plus Care (S+C) program - rental assistance to homeless individuals with disabilities, mental health or chronic substance abuse issues. Rockingham County Help for Homeless Basic support services to persons who are homeless or at risk of being homeless; HUD Transitional Grants and Permanent Housing 93 Agency Name _________________________________________________________________ Fiscal Year 2018-19 Community Services Block Grant Application Page 19 of 55 Rockingham County Regional Committee to End Homelessness NC Balance of State Continuum of Care, PIT Count NC Works Career Center Employment readiness training, job search support, Mobile job training and resource services The Salvation Army – Reidsville Food and nutrition support, low-income energy assistance (Share the Warmth) Reidsville Outreach Center Food and nutrition support Northwester Rockingham Community Ministry Low-income energy assistance (Share the Warmth). Caswell County: Telamon Corporation Early Head Start Self Center- and home-based Early Head Start services serving 36 children and pregnant women. Caswell County Parish, Inc. Partner Agency /Neighbor Emergency Assistance Programs, Low- income Energy Assistance (Share the Warmth), Domestic Violence Program & Shelter, Food pantry Dr. & Mrs. Paul and Alice Robinson, aka County Outreach Ministry Food, clothing distribution to low income community Regional Consolidated Services of Randolph County Referral from Telamon EHS to Head Start Head Start services for 48 children and their families Section 8 Housing Supportive housing services United Way of Caswell County Service coordination and referral resources (e.g., 211.org) Piedmont Triad Regional Council Northwest Piedmont eLink Youth Program, provides training and employment services to youth ages 16- 24; Weatherization Assistance Program Cooperative Extension Services Refer families served by Telamon EHS and CSBG Work with limited resource families to combat problems of hunger and poor nutrition. Teaches families how to get an adequate diet and how to make wise food purchases. Human Services / Health Department Provides well-child/well-women clinics. Services include medical/dental exams and treatment. Vision, hearing, speech and lab testing. Health classes, counseling, prenatal care, well-baby care, and counseling for family planning and meal planning. Caswell County Department of Social Services Provides basic resources and services such as Food Stamp Program, adoption services, subsidized childcare, protective services, Work First and more. Prospect Hill Community Health Center Comprehensive medical and dental services Caswell County Partnership for Children Child care, parenting education and support 94 Agency Name _________________________________________________________________ Fiscal Year 2018-19 Community Services Block Grant Application Page 20 of 55 Piedmont Community College Satellite campus in Caswell Co. Offers Career Readiness Certificate and free literacy classes and ESL in Caswell and Person Counties Caswell County Local Foods Council Food assistance; farmer’s market accepting SNAP benefits. Person County: United Way of Person County Service coordination and referral resources (e.g., 211.org) Person County Partnership for Children NC Pre-K, parent education and training, childcare subsidy. Piedmont Community College Career Readiness Certificate program; free literacy and ESL classes. Roxboro Housing Authority (RHA) Public Housing, employment and social supports. Christian Help Center Food and nutrition support Kerr-Tar Workforce Development Board Workforce development services Roots and Wings Family advocacy, parenting training, support for multi-system involved families. Person Family Medical & Dental Center Federally qualified health center; dental clinic. Freedom House Recovery Center Integrated behavioral health substance abuse treatment and counseling. Safe Haven of Person County Domestic violence shelter. 5. Describe how your agency will establish linkages between governmental and other social services programs to assure the effective delivery of such services to low-income individuals, to avoid the duplication of such services and to fill identified gaps in services, through the provision of information, referrals, case management and follow-up consultations. During the planning and development of the 2016 proposal, Telamon staff reached out to the Directors of Social Services in Caswell, Person and Rockingham Counties to notify them of our designation as the Community Action agency in their county. As the providers of economic services, child welfare, low income energy assistance, NC Work First (TANF), Medicaid and HUD-funded public housing programs, DSS represents a hub of information, resources, case management and referrals that benefit people living in poverty. In order to develop a successful and comprehensive CSBG program, we solicited their input on coordinating services in the county. Telamon CSBG staff members have been trained in financial counseling, ROMA implementation, office safety and tracking software (AR4CA, Accountable Results for Community Action). Staff have local community resources guides that they update and use to refer customers to the appropriate contact point within these governmental and community organizations. Staff coordinate with Departments of Social Services to ensure that participants enroll in programs and services that will improve their life situation. Strategic nonprofit and governmental partners (e.g., the Christian Help Center and NCWorks) will also provide key information and access to networks that allow CSBG staff to maximize the support available for individuals and families living in poverty. 95 Agency Name _________________________________________________________________ Fiscal Year 2018-19 Community Services Block Grant Application Page 21 of 55 Staff assess participants on a quarterly basis to assess individual progress, additional needs or concerns. During quarterly assessment, inquire about obstacles and success in five areas, which include, income, employment, education, childcare, and healthcare. Staff ask a series of questions to identify gaps in services, additional needs, or new conflicts. If staff are unable to resolve any identified conflict with additional services or assistance within CSBG program activities, then staff assist the participant in locating resources to provide a solution. 6. Provide a description of how your agency will support innovative community and neighborhood-based initiatives related to the purposes of the Community Services Block Grant (fatherhood initiatives and other initiatives with the goal of strengthening families and encouraging effective parenting). Telamon’s years of experience in Head Start programs has led to the development of fatherhood promotion initiatives through its family and community engagement plans in each program. For example, using SmartStart funding, Telamon operates parenting classes and family literacy offerings in its Wake County centers. We will use our Caswell Early Head Start center as a meeting center for a variety of group trainings for CSBG participants, including fatherhood, family strengthening and parenting skills. In the 2015-16 program year, we will identify cost effective meeting spaces in Person and Rockingham counties that CSBG participants can access. As part of the regular information- sharing and referral processes, staff will inform CSBG-eligible families of local activities and initiatives that may help with their efforts to step out of poverty. In addition, Telamon staff is a proactive partner in planning, participating, and staffing events that are of benefit to the community. This includes multi-agency outreach and information events, family- strengthening initiatives, and civic meetings for a variety of purposes. 7. Describe activities that your agency has undertaken or plans to undertake, on an emergency basis, for the provision of such supplies and services, nutritious foods and related services, as may be necessary to counteract conditions of starvation and malnutrition among low-income individuals. Telamon has relied on many grassroots and faith-based organizations to assist in the provision of emergency food, clothing, housing, and utility assistance to clients. As part of our initial networking with agencies in all three counties, Telamon CSBG staff coordinates with local churches, the American Red Cross, the Salvation Army, Departments of Social Services, and other providers, to meet the emergency needs of service area residents. Other emergency assistance, such as housing support, is available through community partners such as the Caswell Parish, Roxboro Housing Authority, the Christian Help Center, and Help, Inc. CSBG staff assists customers with their urgent needs by facilitating services through these and other partner agencies, utilizing our partnerships across the communities being served. The Caswell Local Foods Council operates a farmer’s market near the Caswell EHS Center. The market accepts SNAP benefits, and customers using SNAP have their dollars doubled by the market (i.e., $1 in SNAP benefits equals $2 of fresh fruits, vegetables, and other local products). As much as feasible, CSBG staff will encourage families to take advantage of this resource to obtain healthy, in-season foods. 96 Agency Name _________________________________________________________________ Fiscal Year 2018-19 Community Services Block Grant Application Page 22 of 55 8. Describe how your agency will coordinate the provision of employment and training activities with entities providing activities through statewide and local workforce investment systems under the Workforce Innovation and Opportunity Act. Case management for enrolled individuals and families includes referrals to agencies that work with health and nutrition, including DSS and extension programs. Through CSBG programs and the National Farmworker Jobs Project (NFJP), Telamon has a close working relationship with local Workforce Development Boards (WDB) and their respective NCWorks Career Centers. For example, the staff of Telamon’s seven NFJP field offices are co- located within these centers. Under WIOA, “Employment and Training Activities under the Community Services Block Grant Act” is considered a “One-Stop Required Partner.” In this connection, we plan to work closely with WDBs in the three counties to offer services that are complementary to those available through the NCWorks Career Centers (One-Stops). For instance, social service professional participants in one of the early focus groups held in August in Rockingham County commented that 75% of the WIOA funding must be used to support out-of-school youth, leaving many outside those parameters in need of supports. Focus group participants commented that some specific groups in need of support include youth transitioning out of foster care, youth offenders, pregnant youth, and re- integrating adults, among others. The employment and training services provided by Telamon through this CSBG grant are more flexible and can be used to leverage and complement WDB services to reach more working-age young people as well as adults. The local WDBs are also closely involved with the schools’ systems and employer communities and are in the process of developing Career Pathways for WIOA participants. These Career Pathways align workforce services with what employers need to be successful. The Career Pathways are a tool that will guide academic and experiential learning opportunities to lead students toward a career and are focused around in-demand local employment and industry needs (e.g., health care, manufacturing, etc.). Each school district is required to have at least two state- approved Career Pathways. If customers seeking Telamon CSBG education and employment training are participating in a Career Pathways program, staff will develop clear education, training and work-based learning plans that align with the customers’ career goals. The Career Pathways will be a great asset to students interested in predefined professions, but supports are needed for customers whose career interests fall outside of those designated pathways, such as small businesses or entrepreneurship. Telamon helps fill in that gap by providing employment training, work experience, and job placement services for customers who wish to be employed in alternative fields to the ones established through the Career Pathways. In these instances, staff will work closely with the customer to identify career goals and develop specific strategies to meet those goals. Community Services Block Grant Program Fiscal Year 2018-19 Application for Funding Planning Process Narrative (continued) 97 Agency Name _________________________________________________________________ Fiscal Year 2018-19 Community Services Block Grant Application Page 23 of 55 9. Describe how your agency will ensure coordination with the emergency energy crisis intervention program under title XXVI (relating to low-income home energy assistance). Telamon Corporation's field staff coordinate and provide referrals with governmental and other human services programs by networking with contacts at the Department of Social Services, faith and community based agencies, and website resources such as NC211.org and the JobStart County Resource List. These online resources identify services designed to help people in North Carolina, including the low-income customers who comprise the CSBG target audience. The Departments of Social Services in all three counties are the primary vehicle for the federal Low Income Home Energy Assistance Program. In some counties, there are additional supports through community-based energy cost-sharing programs or charitable agencies. For example, both Duke Energy and Piedmont Natural Gas contribute to “Share the Warmth,” and funds are made available to customers via partner agencies in Caswell and Rockingham counties (there is no partner agency in Person County): County Share the Warmth Partner Agency Caswell Caswell Parish Rockingham Co-Operative Christian Ministries The Salvation Army – Reidsville Northwestern Rockingham Community Ministry Staff collaborate and communicate closely with local providers of low-income home energy assistance programs to avoid duplication of services already provided in the communities and to ensure that those families who need and are eligible for the services, receive them. 10. Describe the needs of low-income youth and your agency’s efforts to promote increased community coordination and collaboration in meeting the needs of low-income youth. Security, self-esteem, and preparation for the challenges of adulthood are common needs for all young people. However, they are especially serious issues for low-income youth due to the potential lack available opportunities, lack of financial support, lack of employable skills, and pressures of financially supporting family. Based on needs, referrals are made to partners for services such as tutoring, mentoring, career path identification, and other services depending on the needs of the individual. Ultimately, the safety and well-being of youth are the priority. As Telamon staff assesses individuals and families for services, youth found at risk will be referred to governmental, faith, and community agencies that can provide assistance. Educational attainment is a critical need for youth. Without a high school diploma or GED, the structural elements that reinforce poverty – particularly low-skill, low-wage employment – are simply repeated for another generation. In the three-county service area for this CSBG grant, this critical need for educational attainment is underscored by the higher-than-average levels of poverty (exceeding 29% in all three counties) among individuals over the age of 25 without a high school diploma or equivalent. Depending on the level of academic attainment to date, working-age youth who have dropped out may be referred to local community colleges that offer developmental education as well as GED (or equivalent) instruction. Piedmont Community College and Rockingham Community College both offer Adult Basic Education, High School Equivalency diploma, and career-readiness training at minimal cost to participants (typically the only cost is for applicable exams, and these costs may be covered by CSBG funds for eligible customers). 98 Agency Name _________________________________________________________________ Fiscal Year 2018-19 Community Services Block Grant Application Page 24 of 55 To develop self-esteem for young people, it is important to create achievable challenges and recognize their attainment. To support this effort, Telamon CSBG staff will provide referrals to school and community groups involved in betterment projects that instill a sense of achievement, teamwork, and responsibility in youth. 11. Describe your agency’s method for informing custodial parents in single-parent families that participate in CSBG programming about the availability of child support services. In addition, describe your method for referring eligible parents to the child support office[s]. Staff informs custodial parents in single-parent families about the availability of child support services or “Work First”, the program through which North Carolina administers the federally-funded Temporary Assistance to Needy Families (TANF) program. Telamon CSBG staff are able to both “on- and off- ramp” customers into Work First: staff can provide services and refer families to begin receiving support through Work First, as well as support families as they transition out of participation in Work First by providing employment services and facilitating participation in social support programs. Through the referral process, staff will refer parents to the Department of Social Services for Work First eligibility determination for financial assistance. Staff will inform parents that Work First recipients are eligible for all Child Support Enforcement services at no cost and refer them to all available resources. 99 Agency Name _________________________________________________________________ Fiscal Year 2018-19 Community Services Block Grant Application Page 25 of 55 Community Services Block Grant Program Fiscal Year 2018-19 Application for Funding OEO Form 210 Agency Strategy for Eliminating Poverty Planning Period: July 1, 2018 – June 30, 2019 Section I: Identification of the Problem (use additional sheets if necessary) 1. Give the Poverty Cause name(s), rank the poverty cause(s) and identify which one(s) the agency will address. As a result of our review of existing community assessments and statistical data, as well as input from our colleagues in the governmental and nonprofit sectors in all three counties, we have identified the following economic determinants of poverty in the three-county service area: a. Lack of access to full-time, stable, good-paying jobs (especially ones with benefits); b. Lack of key educational attainments, especially attainment of a high school diploma or equivalent; c. Low levels of employment skill and career readiness; d. Limited availability of supportive services that allow individuals to both complete diploma/degree programs, and to search for and secure jobs. Key supportive services identified as high need are child care and transportation. While Telamon Corporation cannot directly address the availability of jobs, we can provide employment training and educational and supportive services that will help customers in the three counties become more competitive in the labor markets within the three-county area. 2. Describe the poverty cause(s) in detail in the community with appropriate statistical data (include data sources). (A) Explain why the problem exists. In the Tri-County Service area, our community assessment revealed a number of causes for poverty. As traditional industries shut down, such as light manufacturing, people become displaced from the workforce. The three counties are each suffering from high levels of migration, particularly among youth and young adults. For those that remain rooted in their communities, unable or unwilling to leave, as industry leaves, a gap remains in the available jobs and the skills present in affected, unemployed workers. These workers do not have the needed skills, education, or soft skills needed to seek out, apply, and acquire new positions that are entering the market, or show to potential employers looking into the tri-county area for opening new businesses that the area is capable of providing enough skilled workers to meet the demand. (B) Identify the segment of the population and give the number of people experiencing the problem. After conducting a full community assessment of the tri-county area, Telamon identified a specific segment of the population in desperate need of assistance – older, displaced workers who are committed to staying in the area. These workers often possess a low level of education, minimal skills, and a work experience limited to light manufacturing or warehouse experience. In Telamon’s CSBG service area, approximately 5000 workers fall 100 Agency Name _________________________________________________________________ Fiscal Year 2018-19 Community Services Block Grant Application Page 26 of 55 into this category or are at risk of entering this category in the coming years as more factories, such as the MillerCoors Brewing Plant (employing 520 people, and results in employment for hundreds more through production of cans, shipping of goods, etc.), shutter operations and lay off hundreds of workers. Our other key target population will be single mothers. Many of these women have limited service options, particular when it comes to training and childcare options. Thirty women already participate in the Roxboro Housing Authority’s Family Support Services program, which provides support services and assistance. (C) Provide demographic information of those adversely affected inclusive of: (a) Gender Both male and female residents of the Tri-County are affected at about an even split among displaced workers, but the secondary focus of our program are young, single mothers. (b) Age Primarily among displaced workers, in the Tri-County Area the target population for services will be ages 40 and older. For young, single mothers, the age range is between 18 and 35. However, residents in need of training and job placement assistance will be served no matter their age. (c) Race/Ethnicity for the agency’s service area For the Tri-County Service area, it varies by county. In Person and Caswell Counties, the primary population for service are African-American, but in Rockingham County, the primary targeted population will be Caucasian. This is due to the demographics of poverty of the areas affected, where African-Americans are at a higher risk of poverty in Caswell and Person, and where Caucasians are more heavily affected in Rockingham, along the same lines of the race/ethnicity breakdown in each county. Hispanic residents are also affected, but at a much smaller percentage of the population. (D) Explain how the persons are adversely affected. These workers are adversely affected because of their status in an increasingly depopulated area. They possess limited education, limited skills, and limited prospects as businesses close down, younger people immigrate to other areas of North Carolina and the United States, and limited numbers of businesses enter the area. These workers are tied to the community and have limited options available to them to move on due to family ties, personal demands, and limited funding. For young, single mothers, the demands of family and lack of resources keep them from being able to obtain financial success. In rural areas, particularly in the Tri-County area, a lack of affordable, accessible childcare hampers their efforts to succeed. In Roxboro, a community partner in the Roxboro Housing Authority’s Family Self-Sufficiency Project serves as a resource for many of these women, who live in low-income public housing and work together to share resources, childcare, and support. For the entire population to be served by Telamon’s services, an adverse effect of their 101 Agency Name _________________________________________________________________ Fiscal Year 2018-19 Community Services Block Grant Application Page 27 of 55 situation is a dependence on jobs outside their community. Coupled with long commute times, lack of transportation, and a reliance on jobs outside their towns, many citizens are forced to move, leaving the Tri-County area increasingly at a disadvantage. Section II: Resource Analysis (use additional sheets if necessary) (E) Resources Available: a. Agency Resources: Telamon has been serving low income families in North Carolina since 1965. Since that time Telamon has developed customer- and program-based expertise and institutional capacity in working with families living in poverty, including families with children, farmworker and low income youth, at-risk home owners, and other at-risk populations. This expertise includes outreach, case management, assessment and counseling, early childhood advocacy, education, and health screening, mentoring adults and youth, employment counseling and placement, home purchasing and foreclosure prevention counseling, financial literacy education, immigration counseling, and referral services. Telamon Corporation operates housing programs based in Danville, VA and Raleigh, NC. Given the proximity of both of these locations to the proposed service area (they are nearly equidistant to all three counties), we are able to leverage existing staff and resources to provide housing education. This will most likely take place as group sessions rather than one-on-one counseling, although Telamon CSBG staff will be able to assist customers with referrals to other agencies as well as Telamon Housing services. Housing staff have committed to offering services to CSBG clients in the tri-county area, working a few times a week out of offices in Caswell, Person, and Rockingham counties to serve interested clients. Our WDS III employee has been trained in financial literacy and coaching in order to impart these skills on each family, and all customers will be invited to take part in financial literacy workshops and classes offered at each office. b. Community Resources: Telamon has positive working relationships with many service agencies in North Carolina that can be relied upon to meet some of the needs of families in poverty. The information and referral process we use will be expanded to include Rockingham, Caswell and Person Counties. We will reach out to DSS in each county to set up a referral process for social services. We will work closely with local Workforce Development Boards to leverage and complement existing resources in employment and training. We will contact Piedmont Community College (Caswell and Person) and Rockingham Community College when adults need training, ABE, and GED. In addition, the Salvation Army and Goodwill can provide emergency assistance as required. These agencies have worked cooperatively with us over the years in other territories and we are confident that the positive working relationships will extend to the new community action service area. The Roxboro Housing Authority is a committed partner, allowing Telamon and the RHA’s Family Self-Sufficiency Program to co-enroll young, single mothers to receive childcare assistance, training, and enhanced job placement assistance from Telamon, along with counseling and housing support from the RHA. (F) Resources Needed: c. Agency Resources: Overcoming the barriers of poverty, lack of job-ready skills, limited transportation to employment centers and training providers will require resources to deliver basic workplace readiness, job skills training and counseling services. This funding will provide direct customer services in the form of outreach/case management staff, instruction, and employment- and education-supports for CSBG customers (please refer 102 Agency Name _________________________________________________________________ Fiscal Year 2018-19 Community Services Block Grant Application Page 28 of 55 to budget for expenditure details). In order to support customers effectively, we believe it is necessary to have at least one person in all three counties. We will leverage existing staffing – such as through our Housing Services office in Danville, VA – but will also need to complement with new positions to provide case management, training, and referral services to our new customers in the tri-county area. Current program funding sources for WIOA funded employment and training services require that participants have a high school diploma, job ready math and reading skills, and are ready to sit for the WorkKeys Career Readiness Certificate. This leaves a significant portion of people in poverty unserved. For customers who are at risk of losing their housing or are in substandard housing or homeless situations, we will evaluate customer needs for the appropriate service – either a referral to Telamon Housing Services, or to Reidsville Housing Authority, Caswell County Section 8 Housing Services, or Roxboro Housing Authority. Telamon is also in the process of searching for workspace in Rockingham and Person Counties. We will seek out functional space that is accessible for CSBG customers. It is anticipated that we will co-locate with a workforce development organization in Rockingham County. d. Community Resources: In our research as well as conversations with community representatives, we learned that a significant need in the counties is for coordination of services. In Person County, there is a grassroots network of social services providers that meet regularly, maintain a listserv, and coordinate with service. We have not identified similar networks of providers in Rockingham or Caswell County. For this reason, we will seek to partner with other agencies that provide specialized services in the three county area. Section III: Objective and Strategy (G) Objective Statement: 5 participants will rise above prevention line on ROMA scale by June, 30 2019. ) Strategies for Objective: Strategies for achieving goal of reducing, eliminating barriers for target populations: - Enroll eligible participants into program to receive employment training, supportive services, employment supports, and referrals to other services. - Utilize training and information sessions to recruit additional participants. - Conduct assessments to determine customer needs and develop a self-sufficiency plan with action items pertaining to education, employment, and supportive services. - Network with other service providers to tap into existing resource and referral networks. - Collaborate with key partners on intake processes to maximize efficiency and effectiveness for customers. - Provide referrals to outside agencies for supportive services outside the scope of Project PRIDE. - Receive referrals for training and supportive services from partner agencies in the three- county area. - Work with employer community in service area to tailor employment support and training to specific workplace needs. - Collaborate with community organizations, including Departments of Social Services, Kerr-Tar WDB, PTRC, and others to communicate availability of services. - Utilize existing locations that serve the low income community to increase comfort level and accessibility of Telamon services. - Build relationships with existing employer community to facilitate Work Experience (WEX), job 103 Agency Name _________________________________________________________________ Fiscal Year 2018-19 Community Services Block Grant Application Page 29 of 55 shadowing, and employment placements. - Deliver short-medium duration programs (e.g. training programs, WEX, others) that have a defined goal and provide a certificate of completion to motivate participants. - Provide gas card incentives to defray travel expense and to recognize completion of programs. - Provide resources to support participants in their educational and employment goals (e.g., tuition, books, uniforms, etc.). - Provide financial capability training, in groups and one-on-one, for participants on topics such as basic financial literacy, banking, credit, and homeownership. - Provide limited funding of child care services to encourage attendance and enhance the training experience. Utilize employer relationships to seek employment placement for successful program completers. 104 Agency Name _________________________________________________________________ Fiscal Year 2018-19 Community Services Block Grant Application Page 30 of 55 Community Services Block Grant Program Fiscal Year 2018-19 Application for Funding One-Year Work Program OEO Form 212 Section I: Project Identification 1. Project Name: Project P.R.I.D.E. (Personal Responsibility in Daily Endeavors) 2. Poverty Cause Name: Lack of job skills, lack of basic educational attainment, lack of employment supports 3. Objective Statement: 5 participants will rise above prevention line on ROMA scale by June, 30 2019. 4. Selected Strategy: Strategies for achieving goal of reducing, eliminating barriers for target populations: - Enroll eligible participants into program to receive employment training, supportive services, employment supports, and referrals to other services. - Utilize training and information sessions to recruit additional participants. - Conduct assessments to determine customer needs and develop a self- sufficiency plan with action items pertaining to education, employment, and supportive services. - Network with other service providers to tap into existing resource and referral networks. - Collaborate with key partners on intake processes to maximize efficiency and effectiveness for customers. - Provide referrals to outside agencies for supportive services outside the scope of Project PRIDE. - Receive referrals for training and supportive services from partner agencies in the three-county area. - Work with employer community in service area to tailor employment support and training to specific workplace needs. - Collaborate with community organizations, including Departments of Social Services, Kerr-Tar WDB, PTRC, and others to communicate availability of services. - Utilize existing locations that serve the low income community to increase comfort level and accessibility of Telamon services. - Build relationships with existing employer community to facilitate Work Experience (WEX), job shadowing, and employment placements. - Deliver short-medium duration programs (e.g. training programs, WEX, others) that have a defined goal and provide a certificate of completion to motivate participants. - Provide gas card incentives to defray travel expense and to recognize completion of programs. - Provide resources to support participants in their educational and employment goals (e.g., tuition, books, uniforms, etc.). - Provide financial capability training, in groups and one-on-one, for participants on topics such as basic financial literacy, banking, credit, and homeownership. - Provide limited funding of child care services to encourage attendance and enhance the training experience. Utilize employer relationships to seek employment placement for successful program 105 Agency Name _________________________________________________________________ Fiscal Year 2018-19 Community Services Block Grant Application Page 31 of 55 completers. 5. Project Period: July 1, 2018 To June 30, 2019 Plan Year 1 of 1 6. CSBG Funds Requested for this Project: $259,742 7. Total Number Expected to Be Served: 29 a. Expected Number of New Clients 14 b. Expected Number of Carryover Clients 15 Section II: One-Year CSBG Program Objective and Activities Activities Position Title(s) Implementation Schedule First Quarter Second Quarter Third Quarter Fourth Quarter Objective: 5 participants will rise above prevention line on ROMA scale by June, 30 2019. Outreach and Recruitment: Provide outreach through such means as visiting NCWorks Career Centers, referrals from partner agencies such as DSS, and going to places where clients are likely to be found (e.g., festivals, job fairs, etc.) to recruit and maintain 29 participants (14 new + 15 carryover participants). Program Coordinator Workforce Development Specialist II – Rockingham County Workforce Development Specialist I – Caswell County Workforce Development Specialist I – Person County 4 (19) 8 (23) 12 (27) 14 (29) Intake and assessments: orienting client to program, finding out interest, aptitudes, and skill levels of the 29 participants recruited to the program. Program Coordinator Workforce Development Specialist II – Rockingham County Workforce Development Specialist I – Caswell County Workforce Development Specialist I – Person County 4 (19) 8 (23) 12 (27) 14 (29) Education / Training – Hard Skills Training: 29 participants earning a certificate or other measures of completion in work skills training (e.g. community college skills training such as HVAC, welding, and CNA). Workforce Development Specialist II – Rockingham County Workforce Development Specialist I – Caswell County Workforce Development Specialist I – Person County 4 (19) 8 (23) 12 (27) 14 (29) Education / Training – Soft Skills Training: 5 participants earning a certificate or other measures of completion in soft skills training (e.g. Career Readiness Certification, NCWorks Certificate, etc.) Workforce Development Specialist II – Rockingham County Workforce Development Specialist I – Caswell 2 (2) 1 (3) 1 (4) 1 (5) 106 Agency Name _________________________________________________________________ Fiscal Year 2018-19 Community Services Block Grant Application Page 32 of 55 County Workforce Development Specialist I – Person County Work Experience: 4 Participants enrolled in a paid Work Experience (limited duration <90 days) in order to gain job experience, with a focus on soft skills development. Participants are payrolled as Telamon employees and are placed in temporary, short-term employment in the community. Workforce Development Specialist II – Rockingham County Workforce Development Specialist I – Caswell County Workforce Development Specialist I – Person County Specialist I – PC 1 (1) 1 (2) 1 (3) 1 (4) Supportive Services Provided: 29 participants receive direct employment & education supports (e.g., transportation, uniforms, child care, tuition & fees, books). Workforce Development Specialist II – Rockingham County Workforce Development Specialist I – Caswell County Workforce Development Specialist I – Person County 4 (19) 8 (23) 12 (27) 14 (29) Training/Education Referrals: 29 participants referred to training partners (e.g., community college) for education/skills training leading to certification, including referrals to training ending in future quarters. Workforce Development Specialist II – Rockingham County Workforce Development Specialist I – Caswell County Workforce Development Specialist I – Person County 4 (19) 8 (23) 12 (27) 14 (29) Supportive Services Referrals: 10 participants referred to agencies for supportive services (e.g., LIHEAP, housing, food/nutrition) Workforce Development Specialist II – Rockingham County Workforce Development Specialist I – Caswell County Workforce Development Specialist I – Person County 3 (3) 3 (6) 3 (9) 1 (10) Financial Services: Financial capability education programming delivered to 10 participants. These services may include: credit counseling, debt management/repair, foreclosure prevention, and budget counseling. Housing and Development Financial Counselors 3 (3) 3 (6) 3 (9) 1 (10) Employment: Assist 5 participants into employment or better employment through resume preparation, job development, job referrals, and orientation to NCWorks products (e.g., labor market and jobs databases). Workforce Development Specialist II – Rockingham County Workforce Development Specialist I – Caswell County Workforce Development Specialist I – Person County 2 (2) 1 (3) 1 (4) 1 (5) 107 Agency Name _________________________________________________________________ Fiscal Year 2018-19 Community Services Block Grant Application Page 33 of 55 Community Services Block Grant Program Fiscal Year 2018-19 Application for Funding One-Year Work Program OEO Form 212 (continued) Section II: One-Year CSBG Program Objective and Activities (continued) Activities Position Title(s) Implementation Schedule First Quarter Second Quarter Third Quarter Fourth Quarter Partnership Building: Reach out to local agencies to identify customers, establish referral processes, service delivery partnerships, and MOUs. Proactively network with partner agencies on an ongoing basis. Program Coordinator NC State Director, Education and Training Deputy State Director 7/1-9/30 10/1- 12/31 1/1-3/31 4/1-6/30 Employer Relationships: build/maintain relationships and establish contracts with employers to facilitate work experience placements. Program Coordinator NC State Director, Education and Training Deputy State Director 7/1-9/30 10/1- 12/31 1/1-3/31 4/1-6/30 Systems Maintenance: Implement AR4CA database system and provide support for reporting and data quality. MIS Coordinator 7/1-9/30 10/1- 12/31 1/1-3/31 4/1-6/30 Budgeting: Create and implement a program budget. Monitor budget, expenditures, and cost allocations for CSBG project to ensure compliance with Telamon and OEO guidelines. North Carolina State Director Budget Analyst 7/1-9/30 10/1- 12/31 1/1-3/31 4/1-6/30 Staff Training and Development: provide supervision and facilitate professional development for staff. North Carolina State Director Deputy State Director Program Coordinator Workforce Development Specialist II – Rockingham County 7/1-9/30 10/1- 12/31 1/1-3/31 4/1-6/30 Advisory Council: Coordinate meetings to review and approve vital program documents, reports, and assessments. Program Coordinator 7/1-9/30 10/1- 12/31 1/1-3/31 4/1-6/30 Administrative Support: Provide general administrative support including keeping inventory, ordering supplies, scheduling Advisory Council meetings, and taking meeting notes. Administrative Assistant 7/1-9/30 10/1- 12/31 1/1-3/31 4/1-6/30 108 Agency Name _________________________________________________________________ Fiscal Year 2018-19 Community Services Block Grant Application Page 34 of 55 Community Services Block Grant Program Fiscal Year 2018-19 Application for Funding One-Year Work Program OEO Form 212 (continued) 8. Use the tables below to enter your agency’s targeted outcome results. The performance measures will be included in the agency’s CSBG contract. All CSBG grantees operating self-sufficiency projects are required to enter program targets in Table 1. Please refer to Performance Measures and Outcomes Definitions on page 6 of the Fiscal Year 2018-19 CSBG Application Instructions. If your agency operates more than one project, you will also need to complete Table 2 on the following page and also enter specific program targets. There should be one table of outcome measures per project. Table 1 Outcome Measures for Project 1 (Project PRIDE) Measure Expected to Achieve the Outcome in Reporting Period (Target) The number of participant families served. 29 The number of low-income participant families rising above the poverty level. 5 The number of participant families obtaining employment. 5 The number of participant families who are employed and obtain better employment. 5 The number of jobs with medical benefits obtained. 2 The number of participant families completing education/training programs. 29 The number of participant families securing standard housing. 2 The number of participant families provided emergency assistance. 1 The number of participant families provided employment supports. 5 The number of participant families provided educational supports. 15 The average change in the annual income per participant family experiencing a change. This measure does not require a target, but must be reported. The average wage rate of employed participant families. This measure does not require a target, but must be reported. 109 Agency Name _________________________________________________________________ Fiscal Year 2018-19 Community Services Block Grant Application Page 35 of 55 Community Services Block Grant Program Fiscal Year 2018-19 Application for Funding One-Year Work Program OEO Form 212 (continued) Table 2 Outcome Measures for Project 2 (enter project name) Measure Expected to Achieve the Outcome in Reporting Period (Target) The number of participant families served. 110 Fiscal Year 2018-19 Community Services Block Grant Application Page 36 of 55 Community Services Block Grant Program Fiscal Year 2018-19 Application for Funding One-Year Work Program OEO Form 212 (continued) 9. For Community Action Agencies that serve multiple counties, provide a breakdown of the expected number of persons served in each designated county in the table below. Show the total number of persons served in the table. Number of Families to be Served Per County Agency Name: Telamon Corporation Project Name: Project P.R.I.D.E. County Rockingham Caswell Person Total Total Planned 22 2 5 29 Project Name: County Total Total Planned 111 Fiscal Year 2018-19 Community Services Block Grant Application Page 37 of 55 Community Services Block Grant Program Fiscal Year 2018-19 Application for Funding Monitoring, Assessment and Evaluation Plan 1. Describe the role and responsibilities of the following in the assessment and evaluation of agency programs. a. Board of Directors: Telamon’s Governing Board meets on a quarterly basis to provide oversight of all programs including monitoring findings. At a more detailed level the Operations Committee of the Governing board reviews programmatic and financial performance of all Telamon projects to insure that the funders’ objectives and needs of customers are being met. If a program is falling short of performance expectations, the State Director in charge of running the subject project is required to develop and implement a project improvement plan to correct the situation. Resolution of this plan, in turn, is reported to the Operations and Oversight Committee. A member of this committee is also a Project PRIDE Community Action Advisory Council member, serving on the council’s executive committee as liaison to the Telamon Governing Board. The Governing Board and Advisory Council liaison annually presents a report to the Governing Board on Project PRIDE activities. b. Low-Income Community: Low income families are represented on the board and also on the advisory council by one- third of the membership. Their oversight of program content and results as it pertains to low income households is a critical element in evaluating the efficacy of programs. Input is also sought from low income households to gauge their awareness and perception of programs via annual public meetings, through which service area residents can have input regarding community needs and suggest uses for allocated funds. Data collected from the low-income community help to develop future outreach and service strategies. c. Program Participants: Program participants provide direct input via customer satisfaction surveys, participation in focus groups, and through representation on the Advisory Council. In addition, data is also collected from other programs such as Housing and Development’s surveys and Head Starts’ parents’ policy councils. Program participants, applicants, and the community at large can also use Telamon’s complaint procedure if they are dissatisfied with services, staff, or how their application has been handled to hopefully get a satisfactory outcome. In cases that go beyond service issues and per Telamon policy, participants can report waste, abuse, or fraud observed in programs via a confidential toll- free phone number, email, or a web-enabled form. d. Others: Project PRIDE’s Community Action Advisory Council is comprised of one-third low income representatives, one-third elected officials, and one-third private sector representatives. Council members are participants, low-income community residents, low-income service providers, county commissioners, local mayors, town clerks, chamber of commerce representatives, public school system staff, faith-based community members, and business owners. The diverse collective of 112 Telamon Corporation _________________________________________________________________ Fiscal Year 2018-19 Community Services Block Grant Application Page 38 of 55 dedicated community members grants Telamon access to a multi-faceted perspective of community needs, resources, and solutions. 2. Describe the systematic approach for collecting, analyzing and reporting customer satisfaction data to the Board of Directors. Customer satisfaction data is collected by program staff on an ongoing basis. Satisfaction data is collected and analyzed quarterly by the Program Coordinator. Data is then presented to the Community Action Advisory Council quarterly. Annually satisfaction data is compiled and presented to the Telamon Governing Board by the CAA Council/Governing Board liaison. Also, the Governing Board and its committees review policies and procedures on an ongoing basis. These includes reviews of Personnel Manual and human resource policies by the Personnel and Bylaws Committee; grants administration procedures by the Planning and Development Committee; Head Start policy and procedures through the Head Start Committee; financial and audit policies and procedures through the Finance and Audit Committee; and program self-assessment policies and procedures through the Operations and Oversight Committee. 3. Describe how administrative policies and procedures are monitored by the Board of Directors. All significant programmatic and financial monitoring findings are brought to the board or its committees’ attention. As noted above, an assessment that shows a significant variance from stated objectives or effectiveness standards results in a corrective action plan that is closely overseen by state and executive staff. Telamon Corporation’s Governing Board conducts a fiscal self-assessment annually. This looks at how the corporate systems comply with Federal cost principles. The Governing Board reviews and approves all program monitoring reports and associated correction action plans via their Operations and Oversight Committee. In addition, employee performance is evaluated at least annually. 4. Describe how the Board acts on monitoring, assessment and evaluation reports. The Board will use its Governance Committee (described below) to direct the implementation of a process ongoing continuous improvement of board operations. 5. Describe the Board’s procedure for conducting the agency self-evaluation. In March 2015, the Telamon Governing Board engaged BoardSource to provide it with a framework and system for conducting a Board Self-Assessment, with the end goal of performing at the highest and best use of its collective capacity. The resulting product was a Board Self-Assessment (BSA) Report delivered to Telamon’s Governing Board in July 2015. Five key considerations were established for the future. 1. Revisit the Board’s roles and responsibilities, then establish a systematic way to measure Board performance. 2. Clarify the responsibility of the Board to build relationships for greater collaborations and partnerships. 3. Develop strategies and policies to improve the Board’s composition, on-boarding, and engagement. 113 Telamon Corporation _________________________________________________________________ Fiscal Year 2018-19 Community Services Block Grant Application Page 39 of 55 4. Spend more Board and committee meeting time on strategic planning and strategic thinking. 5. Focus on improving the constructive partnership between the Board and the CEO. 6. Commit to ongoing continuous improvement of board operations under the direction of a Governance committee. Led by then Board Chair Rev. Victor Gomez, the Board reviewed the Report’s recommendations at its August 2015 meeting. At the recommendation of Chair Gomez, the Board established an ad hoc Governance Committee to track the implementation of recommendations. This committee will be responsible for developing and recommending relevant policies to the Board on its roles and responsibilities, composition, knowledge, effectiveness and leadership. Next, the Board has committed to using these recommendations to improve upon its current and future governance performance by guiding the development of a board training plan in the future that is focused on developing the capacity of committees and individual members. 6. Summarize the results of the Board’s most recent self-evaluation. Describe how the information has been or will be used to develop the agency’s next Strategy for Eliminating Poverty. Indicate the timeframe and planned activities for the next evaluation. The Community Action Advisory Council will conduct a self-evaluation beginning in July, 2018. This information will be used to determine the effectiveness of the council’s impact on poverty in service areas, methods of improving effectiveness, resource utilization, and unmet needs. Analyzing these factors will guide future strategy for eliminating poverty. 114 Telamon Corporation _________________________________________________________________ Fiscal Year 2018-19 Community Services Block Grant Application Page 40 of 55 Community Services Block Grant Program Fiscal Year 2018-19 Application for Funding CSBG Administrative Support Worksheet OEO Form 212A 1. Administrative Support requested for (Name of Grant): 2. Total amount of Administrative Support requested: $ 3. Brief description of grant including the name of the funding source: 4. Total Grant Amount: $ 5. Give the reason for requesting Administrative Support from CSBG and describe how the funds will be used: (Attach supporting documentation in the Appendices) 6. How will the agency track the CSBG funds used for Administrative Support? 7. Basis for determining amount of Administrative Support needed. (Please select either Indirect Costs or Cost Allocation, not both.) Indirect Costs Indirect Cost Base: Indirect Cost Rate %: % Indirect cost base amount for this grant: $ Percent indirect allowed by funding source for this grant: % Dollar amount indirect allowed by funding source for this grant: $ Cost Allocation Percent of administrative costs allowed by funding source for this grant %: % Dollar amount of administrative costs allowed by funding source for this grant: $ 8. Actual numerical calculation used to determine Administrative Support needed: 9. Administrative Support to be applied: (choose one) Monthly Quarterly Annually 115 Telamon Corporation _________________________________________________________________ Fiscal Year 2018-19 Community Services Block Grant Application Page 41 of 55 OEO Form 225N-The Budget Narrative Section III-Budget Summary Indirect Cost Rate Information: Section IV-Salary and Wages Staff Names and Positions: Section IVa-Budget Support Data Fringe Benefits: Communications: Section IVb-Budget Support Data Equipment: Section IVc-Budget Support Data Space Costs: Travel: Supplies/Materials: Section IVd-Budget Support Data-Contractual Sub-contractor [DBA if applicable] Primary Contact Address/Phone Service Description Payment Arrangement Contract Duration Sub-contractor [DBA if applicable] Primary Contact Address/Phone Service Description Payment Arrangement Contract Duration Section IVe-Budget Support Data Client Services: Other: 116 Telamon Corporation _________________________________________________________________ Fiscal Year 2018-19 Community Services Block Grant Application Page 42 of 55 Community Services Block Grant [CSBG] Documentation of Submission to County Commissioners Background: The North Carolina Administrative Code [10A NCAC 97C.0111 (b)(1)(A)] requires that each CSBG grant recipient submit its Community Anti-Poverty Plan [grant application] to each County Commissioner Board that it serves. Instructions: This form is to be completed and notarized by the Clerk to the Board. Agency Name: County: Date of Application Submission: [Note: This application should be submitted to the County Commissioners at least thirty [30] days prior to application submission to the Office of Economic Opportunity [OEO]. The grant application is due to OEO February 12, 2018. Clerk to the Board should initial all items below. ____ The agency submitted a complete grant application for Commissioner review. ____ The Clerk to the Board will be responsible for assuring that the application is distributed to the Commissioners. ____ Commissioners’ comments provided those to the agency. (If applicable) ___________________________________ _________________________ Clerk to the Board Date ___________________________________ _________________________ Notary Date 117 43 Project PRIDE (Rockingham, Caswell, and Person Counties) CSBG Telamon Corporation 2018 Community Assessment Addendum Contents 1 Introduction ............................................................................................................................................. 44  2 General Demographics ............................................................................................................................ 45  Poverty and Unemployment ............................................................................................................... 45  Homelessness ...................................................................................................................................... 46  Currently and Formerly Incarcerated Individuals ............................................................................... 46  Education Trends ................................................................................................................................ 47  Growing Occupational Fields ............................................................................................................. 48  Population Growth .............................................................................................................................. 48  Financial Empowerment ..................................................................................................................... 49  3 Community Needs ................................................................................................................................... 49  Opioid Abuse ...................................................................................................................................... 49  Faith-Based Partnerships .................................................................................................................... 51  Career Pathways ................................................................................................................................. 52  4 Potential New Partnerships and Coalition Building ................................................................................ 53  Health-Related Organizations ............................................................................................................. 53  Education-Related Organizations ....................................................................................................... 53  Training-Related Organizations.......................................................................................................... 54  Assistance Organizations .................................................................................................................... 54  Other Organizations ............................................................................................................................ 55 118 44 1 Introduction In the two years since Telamon Corporation’s initial community assessment of Caswell, Person, and Rockingham Counties, situations have changed, priorities have shifted, and an update to the assessment has become necessary to illustrate the full picture of the community. This document serves as an addendum to update the 2016 Community Assessment in critical data affecting program operations and planning in the coming year, and providing a guiding document for a full community assessment for publication in 2019. Project PRIDE (Personal Responsibility in Daily Endeavors) is focused on serving people living at or below the poverty level in the three county service area of Caswell, Person, and Rockingham Counties in north-central North Carolina. Our community assessment addendum focuses on that specific population, looking at issues affecting these customers and affecting Telamon’s service provision. Details about household composition, access to public assistance, availability of nonprofit assistance, the growth of substance abuse, and opportunities for coalition building for Telamon, rank highly among the needs most current for our community. Since 2016, population in the three county service area has not changed greatly. In the six year period between the 2010 census and the latest North Carolina population estimates released in mid-2016, Caswell and Rockingham both show modest decreases in population (Caswell showing a decline in births but a rise in migration, while Rockingham shows a decline in births as well as an increase in people leaving the county for other opportunities). County 2010 Population 2016 Population Percentage Change Caswell 23,748 23,689 -0.2% Person 39,460 39,728 0.7% Rockingham 93,611 91,891 -1.8% Source: NC 2016 Certified County Population Estimates, NC Office of State Budget and Management In the past two years, Rockingham County has been hit particularly hard by a number of manufacturing closures, including the MillerCoors beer brewing plant. MillerCoors, the nation’s second-largest brewing company, has seen their classic brands rocked by recession, micro-brews, and changing consumer tastes. The move was a devastating blow to the area, where $20-an-hour manufacturing jobs are in short supply. The closure of the facility created vulnerability for other jobs as well, including three trucking companies in Eden have major contracts with MillerCoors. Ball Corp., producer of aluminum beverage cans, with an estimated 160 workers, also partnered with the brewery. The loss of the significant contractor spurred the closure of the company in 2017. Manufacturing remains a powerhouse of the Rockingham County economy, but has waned in recent years, with companies retaining smaller workforces in highly automated facilities. Government, schools, hospitals, and retail industries dominate in Caswell and Person counties, with very limited manufacturing presence. 119 45 With stagnant population growth, shrinking economies, and increasing job losses as manufacturers and textile companies shut down, the Tri-County area is perceived as an area of limited opportunity for many of Telamon’s customers. With information compiled from previous focus groups and surveys, many potential customers cited poor prospects in the community as a reason they sought relocation, or expressed a feeling of being trapped and lacking the opportunity to achieve their passions and dreams by remaining in their hometowns. The Project PRIDE CSBG Advisory Council and program staff identified three prominent issues and focus areas for the year ahead as Telamon begins the process to conduct a full community assessment for delivery in 2019. In Section 3 of this addendum, Community Needs, the three areas of focus identified by staff and the Project PRIDE CSBG Advisory Committee are addressed in greater detail: opioid abuse in the community, career pathways as noted by the WIOA statutes, and developing faith-based partnerships in the three county community that Telamon serves. While Telamon will not be able to meet every need of our customers and community partners face, we can begin to formulate solutions. 2 General Demographics Demographics in the communities surveyed have not changed drastically since the initial community assessment was completed and filed in early 2016. Although data has changed that affects our work, such as unemployment rates, poverty rates, and data indicators that show a need for services in the tri-county area. In addition to data updates, it was also apparent that new data was needed to fill in gaps seen by front-line and supervisory staff during the provision of services to the community. Poverty and Unemployment County Poverty Rate Child Poverty Rate Total Unemployed Unemployment Rate Caswell 20.9% 34.6% 451 4.6% Person 19.9% 27.2% 782 4.2% Rockingham 18.7% 25.7% 1,995 4.8% Source: http://www.law.unc.edu/centers/poverty/numbers/northcarolina/ ; http://www.nccommerce.com/LinkClick.aspx?fileticket=oKd-oKf0_8k%3d&tabid=1849&mid=4733 (as of November 30, 2017) The total number of unemployed in each county is calculated using an algorithm by the North Carolina Department of Commerce, counting only people who are unemployed and actively sought work in the previous four week period or have been laid off but will be recalled to work soon. Compared to the North Carolina state unemployment rate of 4.1% in October 2017, the Project PRIDE service area has slightly elevated unemployment rates, with Rockingham the highest at 4.8%. This number does not take into consideration such factors as employable workers giving up on actively seeking employment, for example, an issue that is affecting Rockingham County in a major way given the high number of recent layoffs. 120 46 Poverty itself is highest in Caswell County, with 20.9% of the total population living at or below the poverty line, but the population of Caswell County overall is smaller than the other two counties served by Project PRIDE. In Rockingham County, a poverty rate estimated at being 18.7% means over 16,000 residents of the county, of all ages, currently live below the poverty rate. Homelessness County Total Homeless Homeless Children Homeless Adults Homeless Veterans Chronically Homeless Caswell No Data Available Person 11 6 5 0 8 Rockingham 86 9 77 2 19 Source: http://www.ncceh.org/media/files/files/7ad70fa1/BoS_2017_PIT-by_County.pdf The 2017 North Carolina Point in Time Count was conducted in January 2017 to survey the number of homeless in every part of the state. Caswell County did not report any data for 2017, but Person and Rockingham Counties both reported during the one day survey as having homeless persons, including children. Rockingham County had 86 homeless total while Person had 11. However, this number does not take into consideration people who are homeless but staying with friends or family, or those currently living in motels. Neither counties offer substantial homeless services. Currently and Formerly Incarcerated Individuals County Prison Entries Prison Population Community Entries Community Population Caswell 34 67 96 174 Person 196 261 366 474 Rockingham 236 468 608 919 Source: http://digital.ncdcr.gov/cdm/ref/collection/p249901coll22/id/15236 FY 2014-2015 Community entries refers to the number of prisoners released from jail or prison into parole in the community, while community population refers to the total number of persons on parole in each county in a given year. The latest county-level statistics available are for FY 2014-2015, when Rockingham County had by far the largest number of residents in prison, residents re-entering the community on a parole or probationary release, and the number of residents actively participating in parole and in regular contact with parole officers and law-enforcement officials in the area. Rockingham County is home to a non-profit called ReDirections, targeting ex-offenders re- entering society after jail or prison and offering services such as court mediation, basic employment training services, and conflict resolution training. The Piedmont Triad Regional Council also offers Project Re-Entry, a program operated in prisons in coordination with various Sheriff’s offices, Goodwill Industries of Northwestern North Carolina, and Tri-County Industries, preparing soon-to-be-released inmates in the region with employment skills, counseling, re-entry preparation, and life skills training. 121 47 County Total Number of Juveniles Ages 10-17 Total Complaints Delinquent Rate per 1,000 Detention Admission Rate Caswell 2,180 78 20.41 1.87 Person 4,053 209 37.68 4.87 Rockingham 9,465 333 23.53 0.73 Source: https://www.ncdps.gov/Juvenile-Justice/Data-Statistics-Reports/Recent-Data-Statistics (2014 County Data Book) Juvenile delinquents also represent a large number of potential program participants as they re-enter society after detention or are held on criminal complaints. Person County has the highest number of juveniles per 1,000 being held in detention for criminal complaints, as well as the highest delinquency rate of the three counties. Currently, Rockingham County has an active Youth Services director based in Reidsville who runs the Juvenile Crime Prevention Council and manages a staff, including licensed therapists, dedicated to helping and meeting the needs of at-risk youth across the county. Rockingham County also offers individual counseling for at-risk youth and children ages 6-17, including anger management, on a short-term basis, as well as family counseling with open referrals and a peer support group for traumatized youth. Additional services for substance abuse support, Teen Court, and other programs are available to all Rockingham County youth, including opportunities to volunteer. Person County and Caswell County currently do not offer the same level of support as Rockingham County in these areas. Education Trends County Less than 9th Grade No Diploma HS / GED Some College Associates Degree College Degree Graduate / Professional Degree Caswell 9.6% 15.3% 33.5% 21.1% 7.4% 9.3% 3.9% Person 6.3% 9% 37.4% 22.2% 10.2% 11.3% 3.6% Rockingham 6.4% 12.5% 36.1% 22.5% 8.7% 9.7% 4.1% Source: US Census American FactFinder, 2016 Caswell County has the highest percentage of the population with a less than a 9th grade education, no high school diploma or GED, with almost 25% of residents having less than a complete high school education. Person County has the most educated population of the three counties, with only 15.3% lacking a high school diploma and 25.1% possessing an associates, college, or graduate/professional degree. Rockingham County falls in the middle with 18.9% of the population over the age of 25 lacking a high school diploma or GED. While the number of uneducated citizens is much higher than in Caswell and Person Counties, the area needs to be addressed, especially as the workforce moves from manual, blue-collar labor (where degrees are not as important) to more skilled industries requiring further education and knowledge. County Dropout Rate per 100 High School Students Total Number of Dropouts Caswell 1.88 16 Person 3.49 50 Rockingham 3.22 138 122 48 Source: http://www.ncpublicschools.org/docs/research/discipline/reports/consolidated/2015-16/consolidated- report.pdf Among younger residents of each county, Person County has the highest dropout rate per 1,000 high school students as of the 2015-2016 school year, but Rockingham County has the highest overall number of dropouts with 138 students exiting high school in the same school year before receiving their diplomas or GEDs. Growing Occupational Fields North Carolina Star Jobs is a new and simplified way to help identify promising occupations. The designations were developed by the North Carolina Department of Commerce. Star ratings are assigned based on wages, projected growth rate, and projected job openings, and each occupation has a rating of between 1 and 5 stars. Occupations with 5 stars are considered to have much better career prospects than occupations with fewer stars. This year, regional Star Jobs were created for the new 16 Prosperity Zone Sub-Regions using data from the 2014- 2024 Sub-State Occupational Projections. Trades resulting from apprenticeships are in high demand in the region beyond those listed in the top five, suggesting that partnerships with community colleges and apprenticeship programs would be extremely beneficial to potential customers. Healthcare in all three counties is a highly growing field in demand, including areas such as lab technicians, radiological technicians, and certified nursing assistants. Training in IT support and web development is also in high demand, suggesting a need for additional training in coding, computer support, and web design. Greensboro Region (Caswell and Rockingham Counties) Ranking High School Level / Work Experience Post-Secondary Training Associates Degree 1 Office Supervisor Licensed Practical Nurse Lab Technician 2 Industrial Machinery Mechanic IT Support Physical Therapy Assistant 3 Insurance Sales Agent Tractor-Trailer Driver Respiratory Therapist 4 Machine Tool Operator Mechanic Web Developer 5 Electrician Firefighter Occupational Therapy Assistant Raleigh-Durham Region (Person County) Ranking High School Level / Work Experience Post-Secondary Training Associates Degree 1 Office Supervisor IT Support Lab Technician 2 Construction Supervisor Licensed Practical Nurse Radiology Technician 3 Electrician HVAC Installer Computer Network Support 4 Insurance Sales Agent Tractor-Trailer Driver Web Developer 5 Fitness Instructor Mechanic Respiratory Therapist Source: https://www.nccommerce.com/lead/data-tools/star-jobs Population Growth County 2017 Population 2027 Population 2037 Population % Change Caswell 23,699 23,696 23,695 -0.02% 123 49 Person 39,868 40,972 41,697 4.59% Rockingham 91,790 91,633 91,630 -0.17% Much of the growth in Person County will be focused in the southern parts of each county as urban sprawl from the Research Triangle, particularly Durham and Chapel Hill, moves north into the surrounding countryside. Rockingham County, despite proximity to Greensboro and Winston-Salem, is projected to lose a small margin of population according to the State of North Carolina, though the population decreased by 2.4% from the 2010 census to 2016 census estimates. Much of this is due to large job losses as manufacturing plants have closed, including several of the county’s largest employers. Caswell County is forecast to experience a very modest population decrease, but experienced a population decrease of 3.4% from 2010 to 2016. The construction of an highway connector will potentially bring new business and growth to Rockingham and Caswell Counties as Interstate-785 is finished to connect Greensboro and Danville, Virginia, but the estimated time of completion on the new highway is unknown. Financial Empowerment County Asset Poverty Rate Liquid Asset Poverty Rate Unbanked Rate Underbanked Rate Caswell 19.9% 42.4% 9.7% 25.6% Person 31.1% 41.6% 9.8% 18.7% Rockingham 30.2% 42.7% 9.8% 18% Person and Rockingham Counties have the biggest need for financial empowerment, with high rates of asset poverty (insufficient net worth to subsist at the poverty level for three months without income) and liquid asset poverty (insufficient money in bank accounts, stocks, mutual funds, and retirement accounts to subsist at the poverty level for three months without income). Person County has the highest percentage of those without banking accounts or utilizing alternative financial services in the past 12 months. Currently, Telamon offers financial coaching and housing counseling to customers participating in the CSBG Project PRIDE program from offices in Raleigh and Danville, Virginia. 3 Community Needs In the year and a half since Telamon took over full operations of the CSBG program in the tri-county area, additional community needs have become evident that require more intensive research. Issues such as opioid abuse, needs for partnerships with faith-based organizations, and a lack of high-wage career pathways in the survey area require more analysis to identify potential partners, growing occupations, and ways to connect Telamon’s customers with the jobs and opportunities needed to rise out of poverty. Opioid Abuse Anecdotal reports from customers, Telamon staff members, community partners, and members of the Telamon CSBG advisory board all point to a rise in opioid abuse in the communities we serve. Given the small size and 124 50 limited resources available in the community, it is critical that Telamon assesses the impact of opioid abuse on the community and the need for services, partnerships, and referral mechanisms. Given the comments of the Telamon CSBG advisory board for the tri-county area, we felt it critical to identify how opioid addiction is affecting our communities and analyze potential partners, plans, and programs to address concerns affecting our current and future customers. Whether this means a shift in programming or staffing, or a focus on partnering with local organizations that treat substance abuse, or creating new linkages with systems such as mental health and substance abuse treatment centers, the hope is that customers, their families, and the general community can receive increased support to deal with this growing epidemic in our communities. One of the problems in addressing the opioid abuse epidemic is data. Currently, data is limited to those who overdose, die directly from addiction, or end up in emergency rooms or treatment centers due to substance abuse. It can be expected that many more opioid abusers are not known to officials, and data about opioid users currently in custody is very limited. Pulling information from the North Carolina Governor’s Office, the North Carolina Injury and Violence Prevention Branch, local health departments, and local news, we can begin to elicit a small fraction of the overall picture in the tri-county area. Opioid use, particularly in Rockingham County, is a growing problem. While Rockingham County does have treatment options that the other two counties in the survey area lack, it is not substantial enough to meet the needs of the county, forcing those who need treatment into bigger cities or not allowing treatment at all. County 2005 Opiate-Related Deaths 2016 Opiate-Related Deaths Caswell 1 3 Person 5 3 Rockingham 14 21 North Carolina 642 1,518 Source: North Carolina Governor’s Office, May 2017 County 2005 Opiate-Related Hospitalizations 2016 Opiate-Related Hospitalizations Caswell <10 <10 Person <10 <10 Rockingham 21 33 North Carolina 1,217 2,705 Source: North Carolina Injury and Violence Prevention Branch County 2008 Opiate-Related Emergency Visits 2016 Opiate-Related Emergency Visits Caswell <10 <10 Person 15 18 Rockingham 22 50 North Carolina 2,640 4,079 Source: North Carolina Injury and Violence Prevention Branch 125 51 In August 2017, the Rockingham Now newspaper reported that by August 24th, 129 suspected overdose instances were handled by first responders, with the majority of those cases happening in Eden and Reidsville, the two largest towns in the county. Even towns with a much smaller population, including the western Rockingham communities of Madison, Mayodan, and Stoneville, had a total of 31 suspected overdoses in 7 months out of the county’s total. Health departments in each of the counties have issued community health assessments within the past three years, but in regards to opioid abuse and substance abuse in general, none of the counties provide information about opiate addiction in their health assessments or state of the county health reports. Services for opioid addicts in recovery located in their communities without travel to larger cities is limited. In Reidsville, a state-funded treatment center called Daymark Recovery Services meets some of the need in an outpatient-only basis. Part of a chain of centers across the state, Daymark has limited in-patient capability (located outside of the Tri-County area), and also serves those with mental health issues and developmental disabilities. There are no similar services located in Caswell or Person counties, requiring customers to drive outside their home county to receive treatment for their substance abuse problems, if they receive any treatment at all. Another local provider of services, CenterPoint Consumer and Family Advisory Committee (CFAC), dissolved into Cardinal Innovations Healthcare, which is also a management entity over Daymark Recovery Services. Faith-Based Partnerships On the recommendation of the Office of Economic Opportunity after our most recent Organizational Standards assessment, Telamon has made it a priority to establish linkages with faith-based organizations in the community. Partnering with churches, religious-based and religious-affiliated organizations, and faith-based nonprofits is an important step towards Telamon’s goal of serving more members of the community. Partnering with faith-based organizations will also allow access for Telamon’s customers into programs that offer services that Telamon cannot, such as food pantries, financial assistance programs, addiction support groups, and other support programs that can help our customers. Several programs in the tri-county area served by Project PRIDE represent opportunities for Telamon to partner with faith-based and faith-affiliated programs, giving Telamon greater outreach capability and giving our customers access to additional services. Given the small size of the tri-county community, particularly Caswell County, finding faith-based organizations and churches that provide assistance other than spiritual teachings is difficult. However, what help these organizations can provide is a great contribution to the community, from financial assistance to providing safe play areas for children. 126 52 County Program / Church Name Location Services Offered Person The Christian Help Center of Person County 122 Depot Street, Roxboro NC 27573 Soup kitchen, food pantry, clothing pantry, financial assistance Person Roxboro Presbyterian Church 319 North Lamar Street, Roxboro NC 27573 Warming center for homeless Rockingham Reidsville Family YMCA 504 South Main Street, Reidsville NC 27320 Gymnasium, swimming pool, community meeting room, exercise program, playground, after-school care, active older adults Rockingam Faith and Love Connection Center Reidsville, NC (no address) Education and assistance agency utilizing collaborative partnerships Career Pathways Career pathways are a developing concept in the framework of WIOA moving forward. Colleges, technical schools, workforce boards, workforce development agencies, government agencies, and nonprofits work together to address unemployment through the creation of career pathways – training programs generally hosted at community colleges to fill growing needs in the community through entry-level programs. Career pathways include healthcare, technology, manufacturing, and construction trades, among others. Two community colleges serve students with career pathways tailored to community needs and demand in the tri- county area. Additionally, some community colleges in the state offer the North Carolina Career and College Promise program, which helps high school students prepare to enter the workforce after college through training programs that are also in demand locally. Caswell and Person Counties Currently, Piedmont Community College offers only one career pathway as approved and determined by the North Carolina Community College system – Certified Production Technician, which grants a NC Career Readiness Certificate used by many manufacturing companies in making hiring decisions. This career pathway training program takes two months of full-time training in safety, manufacturing processes, quality practices, and maintenance. 127 53 Rockingham County Rockingham Community College also offers only one approved career pathway. In Health Sciences, the Certified Nursing Assistant program is offered to all students looking to enter the health profession. Other career pathways are offered to students who are high school students looking to skip college and enter the workforce through the NC Career and College Promise program. These programs include cosmetology, criminal justice, early childhood education, engineering technology, machining, mechatronics, mobile app development, and welding. 4 Potential New Partnerships and Coalition Building In order to accomplish goals and meet the increasing needs of the community in the coming year, a focus on coalition building and developing new partnerships with nonprofits, government agencies, local officials, and faith-based organizations is critical. Telamon Project PRIDE has identified several potential partners – nonprofits, for-profit entities, and government agencies with which Telamon might serve as a resource, or agencies where Telamon can find additional assistance for customers and families receiving services. These agencies include churches providing financial assistance to mental health providers to organizations offering community activities and support. Health-Related Organizations County Program Name Location Services Offered Statewide Mental Health First Aid Varies Provides training for providers in identifying, understanding, and responding to the signs of mental illness or substance abuse Rockingham Daymark Recovery Services 405 NC 65, Reidsville NC 27320 Mental health and substance abuse services Rockingham Rockingham County Healthcare Alliance No physical address Healthcare collaboration network, including local stakeholders, providers, hospitals, and resources Education-Related Organizations County Program Name Location Services Offered Rockingam Faith and Love Connection Center Reidsville, NC (no address) Education and assistance agency utilizing collaborative partnerships Caswell Caswell County Partnership for Children 1084 NC Highway 86 North, Yanceyville NC 27379 Resources for families with children ages birth to 5, 128 54 including NC Pre-K, Dolly Parton’s Imagination Library, and parent referrals Person Partnership for Children Person County 111 South Main Street, Roxboro NC 27573 Resources for families with children ages birth to 5, including NC Pre-K, Dolly Parton’s Imagination Library, and parent referrals Rockingham Rockingham County Partnership for Children 7572 NC 87, Reidsville NC 27320 Resources for families with children ages birth to 5, including NC Pre-K, Dolly Parton’s Imagination Library, and parent referrals, teen pregnancy education, home nurse visitors Training-Related Organizations County Program Name Location Services Offered Rockingham Goodwill Industries of Central North Carolina Career Center Locations in Eden, Mayodan, and Reidsville Resume assistance, career coaching, skills training, etc. Person Piedmont Community College 1715 College Drive, Roxboro NC 27573 (other location in Yanceyville) Community college providing employment training, career pathways, HRD, GED Rockingham Rockingham Community College 215 Wrenn Memorial Road, Wentworth NC 27375 Community college providing employment training, career pathways, HRD, and GED Assistance Organizations County Program Name Location Services Offered Person The Christian Help Center of Person County 122 Depot Street, Roxboro NC 27573 Soup kitchen, food pantry, clothing pantry, financial assistance Person Roxboro Presbyterian Church 319 North Lamar Street, Roxboro NC 27573 Warming center for homeless Rockingham The Salvation Army of Rockingham County 704 Barnes Street, Reidsville NC 27320 Provides Christmas assistance and resources for the poor and homeless; can make referrals to 129 55 homeless shelter in Greensboro Other Organizations County Program Name Location Services Offered Rockingham Reidsville Family YMCA 504 South Main Street, Reidsville NC 27320 Gymnasium, swimming book, community meeting room, exercise program, playground, after-school care, active older adults Rockingham ReDirections of Rockingham County 1311 Freeway Drive, Reidsville NC 27320 Court mediation, conflict resolution training, basic employment skills for ex-offenders Person Sappony Tribe 4218 Virgilina Road, Virgilina VA 24598 Educational, economic, and cultural assistance for members of the Sappony Tribe in Virginia and North Carolina 130 131 132 133 134 135 136 137 138 139 AGENDA ABSTRACT Meeting Date: February 26, 2018 Agenda Title: Substance Abuse and Mental Health Services Administration Grant Summary of Information: Person County is applying for a Substance Abuse and Mental Health Services Administration (SAMHSA) grant to fully fund Drug Court and improve services for individuals with Substance Abuse Disorder. The grant would fund a full-time Drug Court Administrator and contract with Freedom House to fund a peer-support specialist to help manage additional Drug Court participants. The grant would be for five years, funding almost $300k annually or $1.4M over five years. No county match is required. Recommended Action: Board approval to seek grant funding Submitted By: Assistant County Manager, Sybil Tate 140 AGENDA ABSTRACT Meeting Date: February 26, 2018 Agenda Title: Resolution Amending the Person County Economic Development Commission for a Change in Membership Summary of Information: At the Board’s January 22, 2018 meeting, Economic Development Commission (EDC) Chairman, David Newell, Sr., appeared before the Board to request consideration to change the EDC membership to move the City of Roxboro’s representative from an ex-officio seat without voting rights to an ex-officio with voting rights. Commissioner Jeffers requested this item be placed on an agenda for discussion and action. Recommended Action: If deemed appropriate by the Board of Commissioners, adopt a Resolution Amending Person County’s Economic Development Commission for a change in Membership to increase to nine voting members and to grant voting privileges to the City of Roxboro’s representative. If adopted by the Board of Commissioners, the term for the City of Roxboro’s representative will run concurrently with the seven at-large members, expiring June 30, 2022. Submitted By: Commissioner Ray Jeffers 141 A RESOLUTION AMENDING THE PERSON COUNTY ECONOMIC DEVELOPMENT COMMISSION FOR A CHANGE IN MEMBERSHIP Whereas NC GS Chapter 58 authorizes counties to create county economic development commissions and to periodically make changes to such commissions; and Whereas the Person County Board of Commissioners created the Person County Economic Development Commission at its meeting on February 16, 1981; and Whereas that 1981 Resolution authorized the Board of County Commissioners to change the membership on the Economic Development Commission for any reason; and Whereas the Board of County Commissioners changed the membership by action at its meeting on August 20, 2012; and Whereas the Board of County Commissioners at its meeting on May 19, 2014 took action to further amend the resolution to change the membership and responsibilities of the board; and Whereas the Board of County Commissioners at its meeting on June 2, 2014 took action to formalize and ratify the action at its May 19, 2014 meeting; and Whereas the Board of Commissioners at its meeting on May 18, 2015 took action to establish an ex-officio seat for a Farmland Preservation Plan stakeholder non-voting representative; and Whereas, the Board of County Commissioners at its meeting on January 4, 2016 took action to amend the resolution to change the composition of the title as it relates to an ex-officio, non- voting representative of Piedmont Community College; and Whereas, the Board of County Commissioners at its meeting on January 23, 2017 amended the resolution to change the appointee of the Board of Commissioners to authorize an alternate to the Chair of the Board of County Commissioners; and Whereas, the Board of County Commissioners at its meeting on May 15, 2017 desired to further amend the resolution to change the appointees of the Board of Commissioners in Section 2. A below with a July 1, 2017 effective date; and Whereas, the Board of Commissioners at its meeting on July 10, 2017 further amended the resolution to add an ex-officio for a City of Roxboro representative as well as an ex-officio representative for Piedmont Community College; and Whereas, the Board of Commissioners at its meeting on September 11, 2017 desired to amend its resolution to remove the amendment requiring the Secretary/Treasurer to report to the Director of the Commission; and Whereas, the Board of County Commissioners at its meeting on February 26, 2018 desired to further amend the resolution to change the appointees of the Board of Commissioners in Section 142 2. A below to grant voting privileges to the City of Roxboro representative, thereby increasing the membership. Now therefore be it resolved that: 1- The 1981 resolution creating the Person County Economic Development Commission as amended is further amended as follows: (a) Existing Section 2 is repealed and the following section 2 is inserted therefore: Section 2, MEMBERSHIP, TERMS OF OFFICE, ETC. “The commission shall consist of nine (9) members. The members shall be appointed for (5) year terms except for those members appointed by virtue of their respective offices, which such members shall serve for the period which they occupy those offices. The membership of the Board shall be as follows with the members serving the terms indicated by the number indicated after their names: A. Elected Chair or alternate of the Person County Board of Commissioners serving ex-officio with full right to vote (term of office), provided however if not present the county manager is authorized to vote. B. (8) Members at Large appointed by the Board of County Commissioners each for a (5) year term. Any member of the Economic Development Commission may be removed at any time with or without cause by a majority vote of the appointment authority. The following persons shall be permitted to participate fully in the activities of the board as non- board members but shall have no right to vote on any matter except as authorized in Section 2A above as to the County Manager: 1- Person County Manager serving ex-officio 2- Roxboro City Manager serving ex-officio 3- Representative of Agricultural/Farm Community serving a (5) year ex-officio term 4- Representative of Piedmont Community College Adopted, this, the 26th day of February 2018. __________________________________ Tracey L. Kendrick, Chairman Person County Board of Commissioners Attest: __________________________________ Brenda B. Reaves, NCCCC, MMC Clerk of Board 143 AGENDA ABSTRACT Meeting date: February 26, 2018 Agenda Title: Preliminary Resolution titled “Resolution making certain Determinations concerning a Proposed Installment Financing Agreement to Finance a portion of the Cost of Various Projects and providing for Certain Related Matters” related to the financing of Public Safety Communication Towers, Related Facilities and Equipment; and Other Various County and School Building Improvements Summary of Information: Finance Director requests action on: “RESOLUTION MAKING CERTAIN DETERMINATIONS CONCERNING A PROPOSED INSTALLMENT FINANCING AGREEMENT TO FINANCE A PORTION OF THE COST OF VARIOUS PROJECTS AND PROVIDING FOR CERTAIN RELATED MATTERS.” The attached Resolution represents the Board’s formal intent to finance the construction of two (2) public safety communication towers, the purchase and installation of related facilities and equipment, as well as building improvements to Huck Sansbury Gym, and various School buildings (collectively, the “Project”). This Resolution includes five (5) additional building improvements(*) that were deemed critical and necessary during staff’s evaluation of requested CIP projects received on February 16th. The recommendation to add these projects to the debt financing is the result of the funding constraint created in the CIP with the addition of the large $1.3M fiber project that is also scheduled for next year. This funding strategy allows the General Fund to commence with the much-awaited fiber project without having to defer other major capital needs submitted by the County, Community College, and the Schools. The average annual debt payment for the financing of the projects listed below is $380K. The maximum amount of funds necessary to finance the Project is $4,750,000, but less is anticipated. Firm estimates and final loan documents will be available for the Board’s consideration at their meeting on April 9, 2018. The specific list of projects proposed by this Resolution to be financed include: Public Safety Communication, Various County & School Improvements Capital Project Towers Construction (Bushy Fork and Bethel Hill) VIPER Radio Units VHF Equipment Northern Middle School Improvements: Rooftop Units replacement Fire Alarm replacements *Huck Sansbury Gym-HVAC *Early Intervention & Family Services-roof replacement *Helena Elementary School-cooling tower replacement *Stories Creek Elementary School-cooling tower replacement *South Elementary School-heating/cooling valves replacement 144 This Resolution is set forth by sections as follows: 1. Establishes certain findings and determinations regarding the proposed financing that it is necessary and expedient to provide funding by debt; that this particular type of financing is preferable; the amount of the proceeds of the proposed debt is sufficient; the County’s debt policies are in good order; an increase in taxes to fund repayment of the debt is not anticipated; and that the County is not in default on any of its debt 2. Designates and authorizes certain County officials to represent the County in filing an application with and requesting approval from the Local Government Commission (LGC) for the proposed financing agreement 3. Requests that the LGC approve the proposed financing agreement 4. Designates the special counsel to represent the County’s interests 5. The resolution is effective upon its passage by the Board (Note: At this time, it is anticipated that the conveyance of Northern Middle School will be pledged as collateral for this financing.) Recommended Action: To approve the Resolution as presented. Submitted By: Amy Wehrenberg, Finance Director 145 10541052v1 14038.00024 A regular meeting of the Board of Commissioners for the County of Person, North Carolina, was held in the Commissioners’ Room (Room 215) in the Person County Office Building at 304 Morgan Street, in Roxboro, North Carolina, the regular place of meeting, at 9:00 A.M. on February 26, 2018. Present: Chairman Tracey L. Kendrick, presiding, and Commissioners Gordon Powell, Kyle W. Puryear, Jimmy B. Clayton, and B. Ray Jeffers. Absent: None. * * * * * Chairman Kendrick introduced the following resolution, a copy of which had been provided to each Commissioner: RESOLUTION MAKING CERTAIN DETERMINATIONS CONCERNING A PROPOSED INSTALLMENT FINANCING AGREEMENT TO FINANCE A PORTION OF THE COST OF VARIOUS PROJECTS AND PROVIDING FOR CERTAIN RELATED MATTERS. WHEREAS, the County of Person, North Carolina (the “County”) is considering entering into an installment financing agreement and certain related documents pursuant to G.S. §160A-20, as amended, for the purpose of providing funds in an amount not to exceed $4,750,000, with other available funds, for paying the cost of (a) acquiring, constructing and installing two communication towers and related facilities and equipment that are a part of a project to improve the public safety communication system serving the residents of the County, (b) installing a heating, ventilating and air conditioning system at the Huck Sansbury Gym, (c) replacing the fire alarm system and three rooftop heating, ventilating and air conditioning units at Northern Middle School, (d) replacing the roof at Early Intervention & Family Services, (e) replacing the cooling towers at Helena Elementary School and Stories Creek Elementary School and (f) replacing heating and cooling unit valves at South Elementary School (collectively, the “Project”); and 146 10541052v1 14038.00024 2 WHEREAS, it is necessary to take certain related actions at this time; NOW, THEREFORE, BE IT DETERMINED AND RESOLVED by the Board of Commissioners for the County, as follows: Section 1. The Board of Commissioners for the County (the “Board of Commissioners”) hereby finds and determines in connection with such proposed agreement that (a) the proceeds of such proposed agreement will be used to finance a portion of the cost of the Project to meet an urgent need for improved school and other public facilities constituting the Project to serve the residents of the County and, accordingly, such proposed agreement is necessary or expedient for the County, (b) such proposed agreement, under current circumstances, is preferable to a bond issue of the County for financing the same purpose because there is not adequate time to authorize and issue bonds of the County prior to the time when funds will be needed for such purpose, (c) the sums estimated to fall due under such proposed agreement are adequate and not excessive for its proposed purpose because they are based upon the County’s best estimate of the cost of the Project, (d) the County’s debt management procedures and policies are good and its debt will continue to be managed in strict compliance with the law, (e) any increase in taxes necessary to meet the sums estimated to fall due under such proposed agreement will not be excessive because the County expects that it will not be necessary to increase taxes for such purpose and (f) the County is not in default regarding any of its debt service obligations. Section 2. The County Manager, the Finance Director and the County Attorney of the County are each hereby designated as a representative of the County to file an application for approval of such proposed agreement with the Local Government Commission of North Carolina and are authorized to take such other actions as may be advisable in connection with the negotiation of such proposed agreement and the development of the related financing; and all other actions 147 10541052v1 14038.00024 3 heretofore taken by any of such officers or any other officer of the County relating to such matter on behalf of the County are hereby approved, ratified and confirmed. Section 3. The Board of Commissioners hereby requests the Local Government Commission of North Carolina to approve such proposed agreement under Article 8 of Chapter 159 of the General Statutes of North Carolina, as amended. Section 4. The law firm of Robinson, Bradshaw and Hinson, P.A., Charlotte, North Carolina, is hereby confirmed as special counsel to the County in connection with such proposed agreement. Section 5. This resolution shall take effect immediately upon its passage. Upon motion duly made and seconded, the foregoing resolution was passed by the following vote: Ayes: Commissioners ____________________________________________________ _____________________________________________________________________ Noes: _________________________________________________________________ * * * * * I, Brenda B. Reaves, Clerk to the Board of Commissioners for the County of Person, North Carolina, DO HEREBY CERTIFY that the foregoing is an accurate copy of so much of the recorded minutes of a regular meeting of said Board held on February 26, 2018 as relates in any way to the matters described therein. I HEREBY FURTHER CERTIFY that notice of said meeting was duly given in accordance with the provisions of G.S. §143-318.12. 148 10541052v1 14038.00024 4 WITNESS my hand and the corporate seal of said County, this 26th day of February 2018. __________________________________________ Brenda B. Reaves Clerk to the Board of Commissioners 149 AGENDA ABSTRACT Meeting date: February 26, 2018 Agenda Title: Request to accept Piedmont Electric Membership Corporation loan for ambulances and turnout gear Summary of Information: The Piedmont Electric Membership Corporation (PEMC) Board of Directors approved an interest-free loan on January 30, 2018 for Person County to purchase three ambulances and turn-out safety gear with the following terms: 1. Amount of Loan: $776,086.00 2. Payment Term: Five-year zero interest loan consisting of five annual payments to PEMC of $155,217.20 3. First payment due on or before September 1, 2018 4. Annual Loan Servicing Fee of 1% on outstanding balance as of December 31st of each year 5. Loan documents to consist of loan agreement, promissory note and security agreement 6. Person County will pay expenses associated with loan closing cost (estimate of $3,000) 7. Loan closing date is scheduled for August 1, 2018 The yearly costs would be as follows: FY  PEMC Loan  Payments 1% loan svc fee Attorney fees Total due PEMC  (Due Sept 1) (Due Dec 31) (Due at closing) (County's cost)  FY19               155,217.20                    6,208.69                   3,000.00               164,425.89  FY20               155,217.20                    4,656.52                              ‐                  159,873.72  FY21               155,217.20                    3,104.34                              ‐                  158,321.54  FY22               155,217.20                    1,552.17                              ‐                  156,769.37  FY23               155,217.20                               ‐                                 ‐                  155,217.20  Totals               776,086.00                  15,521.72                   3,000.00               794,607.72  Note: The debt proceeds and debt payments will be recorded in the County’s Debt Service Fund. The budgeted funds and actual expense for the vehicles and equipment will be recorded in the EMS Department. Recommended Action: To accept the interest-free loan offer from PEMC as presented and grant the necessary authority to the County Manager and Finance Director to execute the associated loan documents on the County’s behalf. Submitted By: Amy Wehrenberg, Finance Director 150 AGENDA ABSTRACT Meeting Date: February 26, 2018 Agenda Title: Appropriation of funds for EMS Summary of Information: In January EMS approached the board to seek permission to look at a possible lease purchase loan. Director of Emergency Management Services, Douglas Young approached Piedmont Electric to pursue a non-interest bearing loan in the amount of $776,086 which has been approved. The closing date on this loan is not set until August 2018. Recommended Action: With the projected closing date of August, the three ambulances will not arrive until the end of this calendar year and the prices of the safety gear will increase (March 2018). In order to help reduce vehicle maintenance cost and keep current ambulance and safety gear pricing, we are requesting that the Board of Commissioners approve the advance purchase of one of the three ambulances and safety gear during this budget year (FY 17/18) for $272,335. The cost of the ambulance is $226,055 and the safety gear is $46,280. Once the loan is closed and proceeds are received, the County would reimburse themselves for this ambulance and turnout gear in FY 18-19, and be in place for the purchase of the remaining two ambulances. Submitted By: Greg White, EMS Operations Manager 151 152 153 154 155