Agenda Packet February 5 2018PERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
Board of County Commissioners Annual Retreat
February 5, 2018
Timberlake Public Safety Satellite Facility
387 Helena Moriah Road, Timberlake
8:30-8:45 Arrival
8:45-9:00 Welcome / Call to Order Chairman Kendrick & Heidi York
9:00-9:20 Presentation of the annual Audit Tara Roberson
9:20-10:00 Budget Priorities and Action Plan Heidi York
(Mandated vs. Non-mandated Services)
10:00-10:15 Break
10:15-11:00 Report of Unpaid Taxes Russell Jones
Advertisement of Unpaid Real Estate Taxes
Ad Valorem & Vehicle Tax Revenues
11:00-11:45 Fiscal Review & Capital Projects Amy Wehrenberg/Laura Jensen
11:45-12:00 Break
12:00-12:30 Preview of Needs in FY19 Heidi York
12:30-12:45 Budget Wrap-up Heidi York
12:45-1:00 Closing Remarks & Evaluation Chairman Kendrick
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate by the Board.
1
BOARD RETREAT NOTICE
The Person County Board of Commissioners will hold a Board Retreat on
Monday, February 5, 2018, beginning at 9:00am at the Timberlake Public
Safety Satellite Facility located at 387 Helena Moriah Road, Timberlake,
NC for the purpose of discussing the Fiscal Year 2018-2019 Budget and
any other topics as deemed appropriate.
Brenda B. Reaves, NCCCC, MMC
Clerk to the Board
2
1Person County June 30, 2017Audit PresentationWinston, Williams, Creech, Evans & Co. LLP3
2OverviewPerson County has received an unmodified opinion on their June 30, 2017 financial statements.Person County again received the Certificate of Excellence in Financial Reporting for fiscal year 06/30/16 and submitted the 6/30/17 report to GFOA.4
3GASB # 34 HighlightsManagement’s Discussion and AnalysisStatement of Net Position2016 2017Total Assets $ 75,690,052 $ 76,705,279DO of Resources (1,159,423) (4,791,044)Total Liabilities 17,935,108 24,769,438DI of Resources 761,878 392,901Net Position $ 58,152,489 $ 56,333,9845
4Statement of Activities20162017Revenues$ 64,166,404 $ 56,910,012Expenditures54,392,915 57,386,577Change in Net Position $ 9,773,489 $ (476,565)Net Position – Beginning, 47,926,113 58,152,489previously reportedRestatement 452,887 (1,341,940) Position – Beginning, 48,379,000 56,810,549restatedEnding Net Position $ 58,152,489 $ 56,333,9846
Governmental Revenues57
6General Fund Revenues010,000,00020,000,00030,000,00040,000,00050,000,00060,000,00070,000,00080,000,000Original Budget Final BudgetActual52,802,936 54,009,737 54,800,432 8
7Governmental Fund Expenditures9
8General Fund Expenditures47,000,00048,000,00049,000,00050,000,00051,000,00052,000,00053,000,00054,000,00055,000,000Original Budget Final BudgetActual52,600,718 54,091,597 49,790,377 10
General Fund Expenditures and Transfers to Other Funds911
10Appropriated Fund Balance0500,0001,000,0001,500,0002,000,0002,500,0003,000,0003,500,0004,000,0004,500,0005,000,000Original Budget Final BudgetActual3,421,017 4,855,981 -12
11Unassigned Fund Balance-General Fund13
12General Fund UnassignedFund Balance-as a % of Expenditures14
Cash & Investments(Excluding Fiduciary & Agency Funds)1315
14Adjusted Tax Levy05,000,00010,000,00015,000,00020,000,00025,000,00030,000,00035,000,0002007 2009 2010 2011 2012 2013 2014 2015 2016 201716
15Tax Collection Percentages95.59696.59797.59898.52006 2009 2010 2011 2012 2013 2014 2015 2016 201796.8097.3997.4097.6897.6397.7198.4098.7198.8898.8217
1618
FY18‐19 Budget Priorities?19
FY17‐18 Budget Priorities00.511.522.533.544.5Govt. EfficiencyQuality of LifeEducationEconomic DevelopmentPublic Safety20
Public Safety•FY18: funded Public Safety Comm. Project; 9 new FTEs; 2% increase to VFD’s ($579K + $90,625 capital)•FY19 ‐4 EMS FTEs to make a full shiftAre there other Public Safety priorities that commissioners wish to address in FY19?21
Economic Development•FY18: $230K + $1.3M catalyst fund; site certification completed; $3M invested in fiber•FY19: Airport runway extension ($18M)Are there other Economic Development priorities that commissioners wish to address in FY19?22
Education•FY18: PCS current expense flat; capital +$366K; PCC: 3% increase in current expense; capital +$62K•FY19: GA’s class size requirementAre there other Educationpriorities that commissioners wish to address in FY19?23
EducationFY18 Budget for PCS:FY18 Budget for PCC:Current ExpenseCapital Tech. CapitalCIPDebt ServiceTotal$9,376,614 $525,996 $474,004$437,893$869,636$11,684,143Current ExpenseCapital CIP Debt ServiceTotal$1,143,521 $62,100 $243,297 $78,513$1,527,43124
Quality of Life•FY18: Senior Center operating $305K; $250K for wireless broadband project •FY19: Continue Senior Center funding; Library upgrades (painting, ceiling, etc); solid waste?Are there other Quality of Life priorities that commissioners wish to address in FY19?25
Government Efficiency•FY18: 9 of 18 positions funded; 8 of 12 vehicles funded; held tax rate flat•FY19: Investigating potential sale of Home Health & Hospice; tax rate?Are there other Government Efficiency priorities that commissioners wish to address in FY19?26
Mandated vs. Discretionary ServicesMandated Services and FundingMandated Services, Discretionary FundingDiscretionary Service and Funding•Social Services•Unemployment•Law Enforcement Separation Allowance•Debt Service•Board of Commissioners•Board of Elections•Inspections/Fire•Community College•Health •Courts•Education•Emergency Management•EMS/911•Finance•Jail•Legal•Medical Examiner•Mental Health•Register of Deeds•Sheriff•Social Services•Soil and Water•Tax•Stormwater•Senior Center•Cooperative Extension•Economic Development•Education (personnel, teacher supplements)•Animal Services•PATS•Administration•General Services•Fleet•Forestry•Veterans•IT•Library•Drug Court•Museum•Planning•Recreation•PI27
Mandated vs. Discretionary SpendingMandated Service and Funding, 10%Mandated Service, Discretionary Funding, 67%Discretionary Service and Funding, 23%28
FY19 Action PlanCategoryPrioritiesPublic Safety1.2.Economic Development 1.2.Education1.2.Quality of Life1.2.Government Efficiency1.2.29
AGENDA ABSTRACT
Meeting Date: February 5, 2018
Agenda Title: Report of Unpaid Taxes
Summary of Information: G.S. 105-369(a) requires that Tax Collector report to the Board
the amount of unpaid 2017 taxes that are a lien on real property during the first meeting in
February. This is simply a check point for the Board as to the progress that the Tax Office is
making on collections and a way to alert the Board if collections are down.
As of January 24, 2018, our collection rate was 91.88 %. The unpaid taxes on 2017 was
$1,980,541.
Recommended Action: Accept the report. No motion needed.
Submitted By: Russell Jones, Tax Administrator
30
AGENDA ABSTRACT
Meeting Date: February 5, 2018
Agenda Title: Advertisement of Unpaid Real Estate Taxes
Summary of Information: A motion is required to order the advertisement and set the
advertisement date for delinquent 2017 real property taxes. The Tax Office would like for the
date to be March 3, 2018.
The newspaper advertisement is required under G.S. 105-369(c) and can be placed anytime
between March1st and June 30th. This is a great collection tool and the sooner we advertise, the
better our ending collection rate will be. The cost of the advertisement is charged to the
delinquent real estate bills.
Recommended Action: A motion is needed to set the Advertisement date for March 3,
2018.
Submitted By: Russell Jones, Tax Administrator
31
IN ADDITION:•ACCEPTANCE OF THE REPORT OF UNPAID TAXES•SET ADVERTISEMENT DATE FOR MARCH 3RDAd Valorem & Vehicle Tax Revenues32
Where did the 2017 levy come from?67.36% REAL0.01% OTHER0.29% INVENTORY9.59% MACHINERY21.33% STATE0.45% FARM0.97% OTHER VEHICLE33
What causes the LEVY to change?Real Property-Growth (new construction), splits of parcels, demolitions, changes in exempt status, changes in acreage in deferred (farm use)State Appraised-Changes each year, unpredictable by the CountyEquipment-Additions/Deletions, depreciationRegistered Vehicles-New vehicles/current year depreciation(approximately 42,000 total). Collected by NCVTS (NCDMV).34
Changes in FY2019 Real Property ValuesAdded new construction= +32 Million Actual value for 2017-2018=$2.833 BillionEstimate value for 2018-2019=$2.865 Billion35
Real Property Value Changes, 2008-20182,100,000,0002,200,000,0002,300,000,0002,400,000,0002,500,000,0002,600,000,0002,700,000,0002,800,000,0002,900,000,0003,000,000,0002008
2009
2010
2011
2012
2013
2014
2015
201620172018
36
Changes in FY2019 Equipment ValuesReduced for additional depreciation= - $45 MAdd $18 M for GKN first year of 2 year projectValue for 2017-2018=$516 MValue for 2018-2019=$489 M37
Equipment Value Changes, 2008-20180100,000,000200,000,000300,000,000400,000,000500,000,000600,000,0002008
2009
2010
2011
2012
2013
2014
2015
201620172018
38
State Appraised Property Value ChangesAppraised annually by the StatePerson County will not receive valuation until September 2018Value for 2017-2018 was $889 M, an increase from prior year, and highest value in yearsDeclined in 2010-2011 and 2011-2012, but increased in 2012-2013 by $47 M to $822 MPrevious highest value was in 2009 at $876 MRecommended value for 2018-2019=$854 M39
State Appraised Property Value Changes 2008 - 2018700,000,000720,000,000740,000,000760,000,000780,000,000800,000,000820,000,000840,000,000860,000,000880,000,000900,000,0002008
2009
2010
2011
2012
2013
2014
2015
201620172018
40
All Value Changes, 2008-20183,200,000,0003,400,000,0003,600,000,0003,800,000,0004,000,000,0004,200,000,0004,400,000,0002008
2009
2010
2011
2012
2013
2014
2015
201620172018
41
Changes in FY2018 Registered Motor VehiclesCollected by NCDMV since September 2013Collection rate is better than old systemThis revenue source has continued to trend upwardBudgeting for $208,000 per month in revenues42
Changes in FY2018 Registered Motor Vehicles - 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 300,000.002013201420152016201743
County Tax Rates0.620.630.640.650.660.670.680.690.700.71Rate per $100, displayed by Tax Year44
For FY 19, what will one penny generate?Collection Rate Revenue96.00%$439,76096.25%$440,81396.50%$441,86596.75%$442,91897.00%$443,97097.25%$445,02397.50%$446,07597.75%$447,12898.00%$448,18045
Person CountyFiscal Review & Capital ProjectsPerson County Board of Commissioners Annual RetreatFebruary 5, 2018Amy Wehrenberg, Finance DirectorLaura Jensen, Assistant Finance Director46
2Discussion SummaryMid-Year Comparison: RevenuesSales Tax DistributionMid-Year Comparison: ExpendituresUFB Projection-FYE 2018Capital Improvement ProjectsStatus of Major ProjectsDebt Service-FY 2019Summary: Trends and Projections47
Revenues: Mid-Year ComparisonREVENUESDec'16 Dec'17 Difference % Change Ad Valorem Taxes 18,794,380 19,366,312 571,932 3.0%Sales & Other Taxes 2,706,122 2,923,597 217,475 8.0%Fees & Licenses 3,799,753 4,238,642 438,889 11.6%State & Federal Funding3,292,623 3,419,076 126,453 3.8%Other Revenues 296,835 321,081 24,246 8.2%TOTAL28,889,713 30,268,708 1,378,995 4.8%Revenues are higher in every category showing an overall increase of almost 5%.48
Sales Tax & DistributionSales tax is up by 7% for the four months compared to last year. Based on this trend, we anticipate sales tax to come in for a total of $8.1 million to finish out this fiscal year, an increase of $530k.4 $- $1 $2 $3 $4 $5 $6 $7 $8 $92009 2010 2011 2012 2013 2014 2015 2016 2017 2018*Local Option Sales Tax (in millions)49
Expenditures: Mid-Year Comparison-by expense typeSurplus is result of significant increase in revenues over a flat expenditure trend.EXPENDITURES Dec'16 Dec'17 Difference % Change Personnel 11,533,808 11,721,831 188,023 1.6%Operating 13,363,498 14,321,962 958,464 7.2%Capital 171,475 229,929 58,454 34.1%Debt Service 1,054,383 907,255 (147,128)‐14.0%Transfers toOther Funds 2,228,025 1,203,017 (1,025,008)‐46.0%TOTAL28,351,189 28,383,994 32,805 0.1%NET (Revs over Exp) 538,524 1,884,714 1,346,190 250.0%50
Increases: $1,746,781Increases: $1,746,781Decreases: ($1,713,976)Decreases: ($1,713,976)Education 1,123,481 20.9%Lottery Projects; regular sch capSelf‐Funded Health InsFund 282,735 16.9%Health ClaimsPublic Safety 225,046 3.5%Part‐time;vehicle M&RCulture & Recreation 110,045 13.2%Roxplex‐fall season;Library LSTA expEconomic Development 5,474 1.4%PT for staff changes in P&Z & GISExpenditures: Mid-Year Comparison-by functionDrilling further into expenditures reveals greatest increase in schools and largest decrease in transfers to other funds. Transfers toOther Funds (1,025,008)‐46.0%Xfrs: CIP, Econ Cat & RLFHuman Services (534,156)‐7.8%DSS CC Develop;Pub Health vacanciesDebt Service (147,128)‐14.0%Teleph Sys debt;lower debt pytsTransportation (5,519)‐1.3%vehicle M&R in PATSGeneralGovernment (1,434) 0.0%PT‐Elec; vacant IT positionEnvironmentProtection (731)‐1.2%Old landfill closure exp51
7Unassigned Fund Balance – General Fundas a % of Total ExpendituresNote: Mid-year comparison suggests an increase in UFB at end of FY18 to 28.2% due to growth in revenues and flat expenditures. However, other revenue and expenditure impacts that occur between now and Junecan alter this projection.29.2%23.4%30.7%26.3%18.5%18.4%25.2%26.0%26.0%28.2%*0.0%5.0%10.0%15.0%20.0%25.0%30.0%35.0%2009 2010 2011 2012 20132014 2015 2016 2017 2018*% of Total ExpendituresFiscal YearUnassigned Fund Balance as a % of Total Expenditures* Estimated52
CIP Funding Requests-SummaryCounty Projects: 2.21M (58.9%)School Projects: 1.17M (31.2%)PCC Projects: .37M ( 9.9%)TOTAL REQUESTS3.75M8Notes:Total requests are $2.4M less than prior year.CIP for FY18 required a fund balance approp. of $1.7M compared to $2.1M in FY17.PCC’s requests decreased by $2.4M. Schools’ requests decreased by $67K.County’s requests are flat with prior year. Fiber Infrastructure project included for $1.4M.53
Public Safety CommunicationSystem Upgrade9The Bethel Hill tower is scheduled to be installed February. Construction of the Bushy Fork tower will begin February. Both towers should be complete by April.Wireless equipment is in use on the Mt. Tirzah tower. Wireless equipment will be installed on Woodland tower in mid-2018.VIPER radios have been given to public safety organizations and are in use.The final bid for VHF equipment has been received. It is estimated to cost $1.2M.The financing process will begin in Feb.’18 (will include NMS improvement costs). Estimated completion date for the entire project is Dec. 2018.54
Fiber Installation ProjectThe small fiber build is complete. Emergency equipment is expected to be installed in early February.Large fibercontract has been completed and signed. Total cost is $2.9M.Construction of large fiber project will begin April 2018.Entire large fiber project is estimated to be complete by Dec 2020.1055
Airport Runway Extension ProjectBoard approved significant project of $11.23M which included match of $1.01M in Jun’17Waiting on FAA approval of Master Plan which includes the runway extensionAnticipate that project will cost $18M to completeBoard agreed to repurpose $800K in CIP for airport hangar as part of local match required.11Hoping to secure additional funding from FAALarge economic development potential56
Increase in Debt Service –FY 201912Note: Actual debt service cost increases by more than $161K; however, budget decreases by almost $208K since the Tower/NMS debt was already budgeted in current year. Debt Service Impact FY 2019ACTUAL:Paying down current debt from FY18 to FY19(207,952)Adding new debt for FY19: Towers/NMS Proj369,270 Increase in actual from FY18 to FY19161,318 BUDGET:FY18 Debt Service Budget2,098,075 FY19 Debt Service Budget1,890,123 Decrease in budget from FY18 to FY19(207,952)57
13Trends and ProjectionsRevenues showing growth in all categories although timing differences in property tax overstates increase for FY18. Sales tax estimated to increase by 7% by FYE.Expenditures reporting basically flat resulting in an overall surplus of net revenues at mid-year. Detail, however, indicates cost strains in elevated health claims and public safety depts.Anticipating other cost strains (i.e. overtime) in EMS due to loss of personnel resources and higher call volume.Current trends suggest increase in County’s UFB at FYE.Almost $3.75M in CIP requests for FY19 to be considered. Large projects in the works could reap positive economic development results; however, significant costs with fiber project could present funding challenges.Estimating $161K increase in actual debt service, but will be able to reduce almost $208K in budgeted debt service costs for FY19.58