Agenda Packet January 8 2018PERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
January 8, 2018
7:00pm
CALL TO ORDER………………………………………………. Chairman Kendrick
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10 minute segment
which is open for informal comments and/or questions from citizens of this
county on issues, other than those issues for which a public hearing has been
scheduled. The time will be divided equally among those wishing to comment.
It is requested that any person who wishes to address the Board, register with
the Clerk to the Board prior to the meeting.
ITEM #1
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A. Approval of Minutes of November 20, 2017,
B. Approval of Minutes of December 4, 2017,
C. Budget Amendment #10, and
D. Resolution Appointing Review Officers
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NEW BUSINESS:
ITEM #2
Woodsdale Community Complaints about Blasting ……….… Commissioner Jeffers
ITEM #3
Emergency Medical Services Budget Shortfall ………………………….. Doug Young
ITEM #4
Application for a Rural Economic Development Grant
through Piedmont Electric for Support of County
Emergency Medical Services ……………………………………………. Doug Young
ITEM #5
Resolution of Intent to Conduct an Advisory Referendum
Levying a Local Sales Tax Increase for Additional
Funding for the Volunteer Fire Departments and Rescue ……………….. Heidi York
ITEM #6
Committee Assignments for 2018 ……………………………….. Chairman Kendrick
ITEM #7
Appointments to Boards and Committees ……………………………. Brenda Reaves
A. Adult Care Home Community Advisory Committee
B. Airport Commission
C. Juvenile Crime Prevention Council
D. Nursing Home Advisory Committee
E. Region K Aging Advisory
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
CLOSED SESSION #1
A motion to enter into Closed Session per General Statute 143-318.11(a)(5) to
establish, or to instruct the public body's staff or negotiating agents concerning the
position to be taken by or on behalf of the public body in negotiating (i) the price and
other material terms of a contract or proposed contract for the acquisition of real
property by purchase, option, exchange, or lease; or (ii) the amount of compensation
and other material terms of an employment contract or proposed employment
contract with the following individuals permitted to attend: County Manager, Heidi
York, Clerk to the Board, Brenda Reaves, Health Director, Janet Clayton and Clifton
Larson Allen Principal Gary Massey.
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate
by the Board.
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November 20, 2017
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PERSON COUNTY BOARD OF COMMISSIONERS NOVEMBER 20, 2017
MEMBERS PRESENT OTHERS PRESENT
Tracey L. Kendrick Heidi York, County Manager
Gordon Powell C. Ronald Aycock, County Attorney
Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear
B. Ray Jeffers
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, November 20, 2017 at 9:00am in the Person County Office
Building Auditorium.
Chairman Kendrick called the meeting to order. Vice Chairman Powell gave an
invocation and boy scouts of the Boy Scout Troop 249, present in the audience, led the
group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
Chairman Kendrick stated Commissioner Jeffers requested to defer the item on the
agenda for the Woodsdale Community complaints about blasting to the December 4, 2017
meeting.
A motion was made by Commissioner Jeffers and carried 5-0 to remove the item
on the agenda related to the Woodsdale Community complaints about blasting and to
approve the agenda as adjusted.
RECOGNITION OF LOCAL GOVERNMENT DAY:
Chairman Kendrick welcomed the Person High School students enrolled in civics
and economics participating in Local Government Day to observe the Board of County
Commissioners in session. Chairman Kendrick, Vice Chairman Powell and
Commissioners Clayton, Jeffers and Puryear proceeded to introduce themselves and shared
general information about the office of a commissioner and general government. County
Manager, Heidi York, Assistant County Manager, Sybil Tate and Clerk to the Board,
Brenda Reaves also introduced themselves.
INFORMAL COMMENTS:
There were no comments from the public.
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DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Puryear and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of October 16, 2017,
B. Budget Amendment #8,
C. Review and Adoption of the Person Area Transportation System Drug and
Alcohol Testing Policy and the Title VI Program Plan,
D. Consideration of Approval of Late Exemption Applications, and
E. Tax Adjustments for November 2017
a. Tax Releases
b. NC Vehicle Tax System pending refunds
VFD FUNDING:
County Manager, Heidi York said the Board requested staff to begin budget
discussions with the VFD’s earlier this year in an effort to develop a funding plan for Fiscal
Year 2019. Staff met with representatives from the VFD’s and attended a VFD meeting
on October 26, 2017.
Ms. York asked Mr. Wayne Wrenn, President of the Fire Chiefs Association
and an employee of the City of Roxboro Fire Department, and Mr. Martin Rimmer, Vice
President of the Fire Chiefs Association and Fire Chief of Hurdle Mills Volunteer Fire
Department to share their request with the group. Ms. York said the Assistant County
Manager, Sybil Tate would follow their presentation with alternative options.
On behalf of the VFDs, Mr. Wrenn and Mr. Rimmer shared the following Proposed
Contracted Emergency Service Tax for consideration by the Board of Commissioners for
fire services and rescue funding starting in Fiscal Year 2019. Mr. Wrenn and Mr. Rimmer
stated the proposed new fire tax totaled 4.25 cents noting part of that funding was already
budgeted and the amount of the increase requested was 1.4 cents per $100 valuation to the
property tax rate. The increase would generate another $524,000 over current funding
levels. Mr. Wrenn stated the amount was based on input from all the VFDs for operating,
capital and to reduce ISO ratings in the county. He added that grants, specific needs and
taxable property value in each fire district were taken into account. Mr. Rimmer stated the
intent was for the county to have a contract with all entities that would allocate the funds
generated through the Contracted Emergency Services Tax.
Mr. Rimmer said there were only 10 counties in North Carolina that still fund VFDs
through their General Fund (Person County is one of those 10). He added that nine counties
have a county-wide tax which was what the VFDs propose for Person County.
Ms. York clarified with Mr. Rimmer that their proposal included capital and that
no additional appropriations for capital would be requested to which he agreed.
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November 20, 2017
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Ms. Tate stated the proposed level of funding would require a fire tax, tax increase
or significant cut to other services, otherwise, it would not be feasible.
Ms. Tate explained an alternative that staff developed for a funding plan that allows
for incremental increases over time. The first year would provide a 10% increase in overall
funding to the VFDs. The formula would provide $49,999 for the first station and $45,000
for the second station and increase capital funding to $10,000 per station. In addition, all
VFDs would be eligible for a $10,000 bonus for each ISO rating reduction. The total
increase in funding could be approximately $214K.
Ms. Tate summarized the VFDs proposal for the following funding for FY19. The
funding formula is based on an increase per station ($60K for 1st station, $45K for 2nd
station) plus $400K divvied out to each dept. based on the percentage of property value
found in each district. The VFDs also requested that these funds be paid via a fire tax, not
the General Fund. Below is the FY18 funding compared to the VFDs proposal:
VFD Proposal FY18 FY19
Oper. + Cap. VFD request (no cap.)increase ($) % increase
Hurdle Mills $105,090 $172,028 $66,938 64%
Triple Springs $56,130 $95,319 $39,189 70%
Moriah $104,969 $150,663 $45,694 44%
Ceffo $105,063 $220,668 $115,605 110%
Allensville $52,541 $83,578 $31,037 59%
Woodsdale $103,798 $135,530 $31,732 31%
Timberlake $69,479 $174,556 $105,077 151%
Semora $19,677 $74,919 $55,242 281%
Rescue $53,138 $75,000 $21,862 41%
TOTAL $669,885 $1,182,259 $512,374.40 76%
Ms. Tate presented a draft of staff’s recommended increase below:
Formula:
1st station= $49,999, 2nd station = $45,000, increase capital to $10,000 per station
Average increase of 10% in FY19
Opportunity for up to a 32% increase, depending on ISO rating
$10,000 bonus for each ISO rating decrease
Continue fundraising at least $10K or more
Continue to apply for State grant
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FY18
FY19 base
funding BONUS BONUS
Oper. +
Cap.
Oper. +
Cap.
proposed ISO 8 ISO 7 TOTAL Inc ($) Inc. (%)
Hurdle Mills $105,090 $114,999 $10,000 $10,000 $134,999 $29,909 28%
Trpl. Springs $56,130 $59,999 $10,000 $10,000 $79,999 $23,869 43%
Moriah $104,969 $114,999 $10,000 $10,000 $134,999 $30,030 29%
Ceffo $105,063 $114,999 $10,000 $10,000 $134,999 $29,936 28%
Allensville $52,541 $59,999 $10,000 $10,000 $79,999 $27,458 52%
Woodsdale $103,798 $114,999 $10,000 $10,000 $134,999 $31,201 30%
Timberlake $69,479 $72,229 $10,000 $10,000 $92,229 $22,750 33%
Semora $19,677 $24,000 $4,000 $4,000 $32,000 $12,323 63%
Rescue $53,138 $59,999 $59,999 $6,861 13%
TOTAL $669,885 $736,222 $74,000 $74,000 $884,222 $214,337 32%
Commissioner Jeffers urged his fellow commissioners to consider how the future
funding of VFDs to fill the needs in the community should proceed and asked for their
support to the fire and rescue services.
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AMBULANCE FRANCHISE APPLICANT:
Douglas Young, Emergency Services Director presented to the Board for
consideration an application from Bertie Ambulance Services, Inc. for an ambulance
service franchise noting the applicant demonstrated that they were qualified to provide the
needed services as deemed necessary by the Emergency Services Department. Mr. Young
recommended the issuance of an ambulance franchise to Bertie Ambulance Services, Inc.
Mr. Young stated Bertie Ambulance Services, Inc. has already been running some
calls from the hospital outside the county, but this franchise would allow them to provide
transport within the county. He added that the need for an additional ambulance franchise
as one of the two franchises approved last July was put on hold due to unanticipated
increase in costs. Last year, the board approved North State Medical Transport of Raleigh
and Regional One EMS of Danville. Mr. Young said that Regional One requested for its
application to be placed on hold once they realized a 75% increase in associated staffing
costs for those in be located in Person County.
Commissioner Jeffers asked if the county’s ambulances could provide the same
needed service at less expensive costs. Mr. Young said the county was not in the
convalescent service because it is not viable. He added that convalescent services and BLS
services require a different level of staffing and equipment. County Manager, Heidi York
added the convalescent services was not profitable noting the county’s ambulances are
busy with 911 calls and did not feel the current staffing could handle another service. Ms.
York said the public – private partnership was typical across the state and relieved the
demand on county emergency services.
Mr. Young noted that Bertie Ambulance Services, if approved, along with North
State will provide non-emergency convalescent transport to and from the hospital, nursing
homes, doctors’ offices, the dialysis center and patient’s homes. Emergency transport will
continue to be provided the Emergency Services Department. Mr. Young further noted the
franchisees, as part of their contract, can be called upon to provide mutual aid in emergency
situations, if needed, and are fully licensed to perform this service.
Vice Chairman confirmed the response time was a minimum of 60 minutes to a
maximum of two hours to which Mr. Young replied affirmatively.
A motion was made by Commissioner Clayton and carried 5-0 to issue an
ambulance franchise to Bertie Ambulance Services, Inc.
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PERSON COUNTY GOVERNMENT PERSONNEL POLICY PROPOSED
REVISIONS:
The County Personnel Policy was initially adopted by the Board of County
Commissioners January 1, 2007, with minor amendments added in 2008 and 2011. County
Manager, Heidi York stated with many changes and updates in laws and regulations taking
place over the last several years, the County’s Personnel Policy needed to be revised. She
added that staff have been working on these updates for a long time and had obtained the
assistance of an employment law attorney, Ms. Leslie Lasher, from Forrest Firm to revise
the Personnel Policy with updates to the discipline, grievance and leave sections and other
general updates to basic sections as well.
Ms. Lasher presented to the Board the detailed revisions found in the following
areas of the Personnel Policy:
1) Article III. Section 13 Overtime Pay Provisions – the most notable change related
to the maximum compensatory time which may be accrued by any affected
employee shall be 80 hours, a change from the current limit of 240 hours.
2) Article III. Section 14 On-Call and Call-Back Compensation – the biggest change
related to an employee receiving an on-call stipend however, should an employee
has been called back into work, the employee shall receive call-back compensation.
3) Article III. Section 15 Payroll Schedule and Deductions – notice that all employees
are responsible for entering their own time into the system based on the payroll
schedule with a risk of not being paid in the same payroll cycle if not followed.
4) Article VII. Section 4 Holidays – Compensation When Work Is Required – states
that public safety employees required to work on a regularly scheduled holiday
shall be entitled to receive their regular wage for the actual time works plus the
holiday pay.
5) Article VII. Sick Leave – absences more than three consecutive days should be
reported to a supervisor and the Human Resources Department so that the employee
can appropriately be considered for FMLA.
6) Article VII. Section 15 Extended Leave – after an extended leave of six months,
the County will make all efforts to return the employee to the same position held at
the time leave was granted or to a position of like classification, seniority and pay
but an employee is not entitled such reinstatement unless otherwise required by law.
7) Article VII. Sections 16, 17, 18 Family Medical Leave – During FMLA period,
eligible employees are required to exhaust all available paid leave before going on
a leave without pay.
8) Article VII. Section 20 Military Leave – employees are eligible for four weeks of
paid leave in one year.
9) Article VIII. Section 2 Resignation – the notable change is when a resignation is
submitted, the appointing or hiring authority may in its sole discretion decide to
release the employee at any time prior to the end of the notice given.
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10) Article IX. entire article – was added for noted unsatisfactory performance of
duties, grossly inefficient job performance and unacceptable personal conduct.
11) Article X. entire article – was added to more appropriately outline the grievance
procedure and adverse action appeal process.
12) Article XI. Section 1 Public Information – updated for personnel records and law
based on changes in the law.
Ms. York and the Human Resources Director, Angie Warren noted all County
employees have been given the opportunity to review the proposed changes to the County’s
Personnel Policy as well an opportunity to submit their comments to Human Resources
staff. Ms. Warren further noted there were no substantial changes suggested and all minor
edits have been incorporated into the final version.
Commissioner Jeffers requested that staff send out a tracked changes version of the
Personnel Policy so that the Board could see the specific text that was cleaned up and
changed. Ms. York confirmed the Board of Commissioners have the authority to re-
examine the Personnel Policy at any time for changes. Ms. Warren said the proposed
changes would not retroactively affect any employees that were in the middle of any
process that was proposed for a change.
A motion was made by Vice Chairman Powell and carried 5-0 to adopt the Person
County Government Personnel Policy as presented.
By reference, the Person County Government Personnel Policy as adopted this date
is hereby incorporated into the minutes and filed in the Office of the Clerk to the Board of
Commissioners.
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GOVERNMENT FACILITIES FIBER BID RESPONSE AND CONTRACT:
Assistant County Manager, Sybil Tate told the Board that after two rounds of
bidding, staff received two qualified bids for the Government Facilities Fiber bid. Ms. Tate
noted that staff and the consultant reviewed both bids and the bid from Utiliplex for
$2,967,972.89 was recommended.
The consultant, Mr. Joe Freddoso, Chief Operating Officer of Mighty River, LLC,
explained the bids in more detail: Utilis and Utiliplex were the two competitive bids
received. Utilis submitted the higher bid, approximately $3,164,000. Mr. Freddoso noted
the Utilis proposal did not indicate compliance with two key technical requirements set out
by the county. Additionally, Utilis’ bid was mostly for aerial deployment of fiber on
existing poles. Mr. Freddoso stated his preference was for buried fiber due to higher
resilience without a requirement for annual attachment fees to the owners of the poles that
ranges from $25 to $30 per pole. Mr. Freddoso said the Utiliplex proposal included 25,000
feet of aerial fiber, mostly in Roxboro which would minimize disturbance of the hardscape
in the city and 276,000 feet (52 miles) of buried fiber. The Utiliplex contract included
$35,000 for annual maintenance of fiber, and for all disturbed ground to be returned to its
original condition as well as double the number of stands requested in the request for bids.
Mr. Freddoso said the project would take place over the next three years connecting to
most public facilities with sole ownership by Person County.
When asked by Commissioner Puryear who was the responsible party for fielding
complaints from the public, Mr. Freddoso said the vendor would respond but the county
would be doing quality control to make sure the complaints were addressed in a timely
fashion. Ms. Tate added that as the project approaches, letters will be sent to each
landowner along the route, explaining the project and her contact information would be
included as well.
Chairman Kendrick asked Mr. Freddoso who would be making the final inspection
for the project to which Mr. Freddoso noted he would be serving in that role along with
county staff.
The Board received an update on the project to deploy high speed wireless
transmission equipment on the four public safety towers in the four areas of the county of
which two are state-owned with construction complete and the other two are county-owned
towers with construction slated to begin soon. Mr. Freddoso said the County contracted
with NC Wireless/Lightleap to enhance access to services for at least 475 households as
well as 40 businesses that do not currently have access to high-speed broadband service.
Mr. Freddoso stated the beta testing was already underway partnering with the local Radio
Shack to help market the service.
Ms. Tate requested feedback about the contract and authorize the Chairman to sign
the final contract, when prepared.
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A motion was made by Commissioner Clayton and carried 5-0 to approve the bid
from Utiliplex in the amount of $2,967,972.89 and to authorize the Chairman to sign the
final contract.
By reference the Fiber Optic Network Construction and Maintenance Agreement
between Person County and Utiliplex, LLC is hereby incorporated into the minutes and
filed in the Office of the Clerk to the Board of Commissioners.
POTENTIAL OPIOID LITIGATION:
Opioid abuse is an acknowledged nationwide problem. President Trump recently
declared a nationwide crisis. NC Attorney General, Josh Stein and 40 other states Attorneys
General are exploring the possibility of a joint action law suit(s) against manufacturers and
distributors of the drugs.
At its fall meeting, the Board of Directors of the North Carolina Association of
County Commissioners (NCACC) discussed the issue and directed its staff to aid Counties
in deciding how to address the situation. Among actions taken was the holding of a
statewide meeting of County Attorneys, Managers and Health and Social Services
Directors. This meeting was followed up by a panel of County Attorneys scheduled to meet
on November 15, 2017. The NCACC Board urged Counties to consider taking legal action
separate from any state legal steps in order to insure that any monetary relief flow directly
to Counties and not through the State.
According to an examination by the State Department of Human Services, Person
County is one of the most severely impacted counties by the Opioid problem with the loss
of four lives. County Attorney, Ron Aycock stated the question for the Board of
Commissioners was whether Person County should bring legal action against drug
manufacturers and distributors who have contributed to the problem. Several Law Firms
with national breadth have offered to aid NC Counties in bringing law suits against the
drug manufacturers and distributors. Many of those firms have already been successful in
such legal actions in other states. Measures of damages would include increased cost of
incarceration, foster care, Medicaid and health services to the affected persons. Mr. Aycock
recommended for consideration by the Board a consortium of legal firms known nationally
for financing risk free and absorbing all expenses with a 30% of the settlement as payment.
Mr. Aycock requested action by the Board to authorize him to associate Person
County with the consortium of national law firms to examine Person County’s damages
and assessment to file a law suit on behalf of Person County. The McHugh Fuller Law
Group and associated other law firms that includes George B. Daniel, P.A. located in
Caswell County was Mr. Aycock’s recommendation to the Board.
A motion was made by Commissioner Puryear and carried 5-0 to authorize the
County Attorney to contact the law firm consortium for further assessment related to
potential Opioid litigation and to join the class action lawsuit, if appropriate.
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CHAIRMAN’S REPORT:
Chairman Kendrick thanked the students for their attendance to see the county’s
business and procedures. Chairman Kendrick reported a ribbon cutting at a business
located at 206 S. Madison Blvd, Roxboro and known as Discount Superstore.
MANAGER’S REPORT:
County Manager, Heidi York clarified that the VFDs request for was a .0425 fire
tax noting Person County tax rate currently set at .70 cents was proposed to increase to
.7425 for residents which would relieve the General Fund by $1M. She further noted the
total request was for $1.5M, an increase of $500,000.
Ms. York stated the Personnel Policy adopted by the Board of Commissioners
would have an effectual date with the workforce of January 1, 2018.
COMMISSIONER REPORT/COMMENTS:
Vice Chairman Powell reported he attended the NC Rural Assembly in Raleigh
noting the County Manager provided an informative presentation on Person County’s
broadband initiative.
Commissioner Puryear had no report.
Commissioner Clayton commented that a group of citizens residing at Hyco Lake
had contact the Board of Commissioners with concerns related to safety of boats on the
South Hyco Creek and asked for support for a new culvert under John Brewer Road on the
west side of the old bridge. He added that NCDOT has been authorized to replace or repair
said bridge. Commissioner Clayton noted it would be appropriate for the residents to
contact NCDOT and the Person-Caswell Lake Authority however, it was his understanding
from the transportation engineer that it was not probable to be done. Vice Chairman Powell
added that it was a viable concern and the NCDOT engineer had said no to the culvert.
Commissioner Clayton stated the National Association of Counties’ opposition to
House Bill 56 related to solid waste increased costs for solid waste disposal with less local
government authority as well as provisions of the Waters of the US regulated by the Corp
of Engineers.
Commissioner Jeffers asked staff to look into a complaint he received related to a
member of the Board of Adjustment not attending the meetings. He also reported he
attendance at a Union Grove event for landowners and farmers. Commissioner Jeffers
announced he would be running for NACo’s Second Vice President in the coming year.
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CLOSED SESSION #1
A motion was made by Commissioner Jeffers and carried 5-0 to enter Closed
Session at 10:57am per General Statute 143-318.11(a) (3) to consult with an attorney and
General Statute 143-318.11(a) (5) to establish, or to instruct the public body's staff or
negotiating agents concerning the position to be taken by or on behalf of the public body
in negotiating the price and other material terms of a contract with the following individuals
permitted to attend: County Manager, Heidi York, Clerk to the Board, Brenda Reaves,
County Attorney, Ron Aycock, and Assistant County Manager, Sybil Tate.
Chairman Kendrick announced a brief recess as the Closed Session would be held
in the Board’s usual meeting room 215.
Chairman Kendrick reconvened the meeting and called the Closed Session to order
at 11:10am.
A motion was made by Vice Chairman Powell and carried 5-0 to return to open
session at 11:30am.
ADJOURNMENT:
A motion was made by Commissioner Jeffers and carried 5-0 to adjourn the
meeting at 11:30am.
_____________________________ ______________________________
Brenda B. Reaves Tracey L. Kendrick
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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December 4, 2017
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PERSON COUNTY BOARD OF COMMISSIONERS DECEMBER 4, 2017
MEMBERS PRESENT OTHERS PRESENT
Tracey L. Kendrick Heidi York, County Manager
Gordon Powell C. Ronald Aycock, County Attorney
Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear
B. Ray Jeffers
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, December 4, 2017 at 7:00pm in the Commissioners’ meeting
room in the Person County Office Building.
Chairman Kendrick called the meeting to order. Vice Chairman Powell gave an
invocation. Chairman Kendrick asked boy scouts present in the audience to come forward
to lead the group in the Pledge of Allegiance.
RECOGNITION
RESOLUTIONS OF APPRECIATION:
Chairman Kendrick read and presented a Resolution of Appreciation to two
individuals retiring their service with Person County: Pamela Wood and Edwin Outlaw.
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Chairman Kendrick turned the gavel over to the County Attorney to preside over
the meeting for the Organization of the Board.
ORGANIZATION OF BOARD:
County Attorney, Ron Aycock presided over the meeting and explained the rules
of procedure for the election of Chairman and Vice-Chairman noting reorganization of the
board of commissioners is held at the first meeting in December for a term of the ensuing
year.
Mr. Aycock presided over the election of the Chairman of the Board of
Commissioners and opened the floor for nominations.
Commissioner Puryear nominated Commissioner Kendrick as Chairman. There
were no further nominations.
A motion was made by Commissioner Powell and carried 5-0 to close
nominations for Chairman.
By acclamation Commissioner Kendrick was named the Chairman of the Board of
Commissioners for the ensuing year.
Chairman Kendrick opened the floor for nominations for Vice Chairman of the
Board of Commissioners.
Commissioner Puryear nominated Commissioner Powell as Vice Chairman.
Commissioner Clayton nominated Commissioner Jeffers as Vice Chairman.
It was the consensus of the Board to close the nominations for Vice Chairman.
By show of hands, Commissioners Clayton and Jeffers voted to elect
Commissioner Jeffers as Vice Chairman.
By show of hands, Chairman Kendrick and Commissioners Puryear and Powell
voted to elect Commissioner Powell as Vice Chairman.
Commissioner Powell was elected Vice Chairman by a majority vote 3-2.
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APPROVAL OF BONDS FOR THE FINANCE DIRECTOR, THE REGISTER OF
DEEDS, THE SHERIFF, AND THE TAX ADMINISTRATOR:
County Attorney, Ron Aycock stated Chapter 161(Register of Deeds) and 162
(Sheriff) of the North Carolina General Statutes requires the Board of County
Commissioners to approve the official bonds at the first meeting in December. The Bonds
are a continuation of existing bonds and were secured by the County Human Resources
Director, who also serves as Insurance Liaison. The Human Resources Director provided
information that the Sheriff’s bond, in the amount of $25,000, is for the length of his term.
The Bonds of the Register of Deeds in the amount of $50,000 and $100,000 each for the
Tax Administrator and Finance Director (amount of each Bond is dictated by legislature).
Mr. Aycock requested Board approval of the Bonds of the Finance Director, the
Register of Deeds, the Sheriff and the Tax Administrator as presented.
A motion was made by Commissioner Puryear and carried 5-0 to approve the
Bonds of the Register of Deeds in the amount of $50,000 and $100,000 each for the Tax
Administrator and Finance Director as well as $25,000 for the Sheriff.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
Chairman Kendrick stated Commissioner Jeffers has requested to defer the item on
the agenda for the Woodsdale Community complaints about blasting to the first meeting in
January 2018. Commissioner Clayton asked for an item to be added to the agenda for a
request by DHHS for a Cardinal nomination for a commissioner representative.
A motion was made by Commissioner Puryear and carried 5-0 to remove the item
on the agenda related to the Woodsdale Community complaints about blasting and to add
an item for a request by DHHS for a Cardinal nomination for a commissioner
representative and to approve the agenda as adjusted.
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PUBLIC HEARING:
REQUEST FOR THE ADDITION OF CANTER CREEK TRL, A PRIVATE
ROADWAY TO THE DATABASE OF ROADWAY NAMES:
A motion was made by Vice Chairman Powell and carried 5-0 to open the duly
advertised public hearing for the request for the addition of Canter Creek Trl, a private
roadway to the roadway database.
GIS Manager, Sallie Vaughn presented a request to the Board for the addition of
Canter Creek Trl, a private roadway to the database of roadway names used for E-911
dispatching. Ms. Vaughn stated the proposed private roadway will be located to the north
of Leasburg Rd between Hamlin Dr and the Jones Lester Rd/Robert Norris Rd intersection
in Roxboro Township. Ms. Vaughn explained that two private residences were located on
a private driveway off Leasburg Rd and with the addition of the third private residence on
this driveway, Article IV, Section 402 H of the “Ordinance Regulating Addresses and Road
Naming in Person County required any private roadway serving three or more homes to be
officially named. Ms. Vaughn said that the addition of the proposed roadway will require
occupants of the two existing residences to change their addresses to reflect the new
roadway name. Ms. Vaughn noted the adjacent property owners were contacted via
certified mail at the time permits were obtained for the new residence. At a meeting on
November 2, 2017 all involved parties agreed upon a single road name, Canter Creek Trl,
which is in compliance with all naming regulations in the Ordinance.
North Carolina General Statute 153A-239.1(A) requires a public hearing be held
on the matter and public notice be provided at least 10 days prior in the newspaper. The
required public notice was published in the November 22, 2017 edition of the Courier-
Times. A sign advertising the public hearing was placed at the proposed roadway location
on the same date.
There were no individuals appearing before the Board to speak in favor of or in
opposition to the request for the addition of Canter Creek Trl, a private roadway to the
roadway database.
A motion was made by Commissioner Puryear and carried 5-0 to close the public
hearing for the request for the addition of Canter Creek Trl, a private roadway to the
roadway database.
CONSIDERATION TO GRANT OR DENY REQUEST FOR THE ADDITION OF
CANTER CREEK TRL, A PRIVATE ROADWAY TO THE ROADWAY
DATABASE:
A motion was made by Commissioner Clayton and carried 5-0 to approve the
request for the addition of Canter Creek Trl, a private roadway to the roadway database.
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December 4, 2017
7
INFORMAL COMMENTS:
There were no comments from the public.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Puryear and carried 5-0 to approve the
Consent Agenda with the following items:
A. Budget Amendment #9,
B. Tax Adjustments for December 2017,
a. Tax Releases, and
b. NC Vehicle Tax System pending refunds
UNFINISHED BUSINESS:
FIRE TAX CONSIDERATIONS:
Tax Administrator, Russell Jones stated he was providing more information as a
follow up to the Board's November 20, 2017 meeting whereby representatives from the
volunteer fire departments presented a proposal for the creation of a fire tax beginning in
Fiscal Year 2018-2019.
Mr. Jones said the creation of fire/rescue service tax district offers a mechanism for
isolating a specific area of residents for fire service taxation purposes. According to G.S.
153A-301, a county is “authorized to define one or more areas within the county to
establish a service district to finance, provide, or maintain” services (including fire
protection). There are no statutory restrictions to including a consenting municipality
within a fire service district. The City of Roxboro, by resolution from the City, could be
included, and those citizens would also be charged the fire/rescue service district tax.
Mr. Jones stated that a fire/rescue service tax district is not a separate legal entity
from the County. As such, all control is maintained directly under the Board of County
Commissioners. A fire commission, for example, could serve only in an advisory role, with
the decision of funding remaining with the Board of County Commissioners.
Additionally, there is no statutory cap on taxes that may be levied from a fire service
tax district, as long as combined property and special district taxes do not exceed the
general property tax limit of $1.50 per $100 valuation. The county could adopt a resolution
limiting the tax rate within a fire service district.
Mr. Jones said that upon creation of a fire/rescue service tax district, the Board of
County Commissioners would set an annual tax rate for the district which would be applied
to all property subject to property tax. Generated revenue would be earmarked for
fire/rescue services.
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December 4, 2017
8
As the Board of County Commissioners adopts an annual budget/tax rate, a
fire/rescue service district does not guarantee continued level of funding. Like the general
county tax rate, the fire/rescue service district tax rate can be changed each year. This is
no different than the Board of County Commissioners allocating funding from the General
Fund, except that the revenues would be earmarked for the service district.
Mr. Jones described the process as outlined below:
Creating a fire/rescue service district:
The County Board of Commissioners must justify the creation of fire service tax
districts by demonstrating:
1. There is a need for one or more of the authorized services,
2. The proposed services cannot practically be provided to the district on a
countywide basis,
3. The proposed services can be provided without unreasonable or burdensome
tax levies, and
4. There is a demonstrable demand for the proposed services by those who live in
the district.
Necessary steps to create a fire/rescue service district:
1. County must prepare a report that includes maps of the proposed districts, a
statement that the proposed district meets required standards, and a plan for
providing fire services to the district.
2. Any NEW district that is created must be submitted to NCDOR by November
1 for state appraised properties. (This would not apply to a single fire district,
since this district is already defined).
3. The Board of County Commissioners must hold a public hearing on the creation
of the special tax districts no sooner than four weeks after the report has been
published.
4. Once a resolution establishing fire service tax districts has been passed, it may
take effect only at the beginning of the next fiscal year.
Distribution of funds:
1. The funding provided to each fire department still remains an issue. Funds
cannot be disbursed based on Dispatch Lines, as such lines are simply an
administrative boundary.
2. The Dispatch Lines may be used in order to develop a formula for distribution,
however this formula may not provide a fair distribution over time as needs
change per station.
3. A decision on how funds will be distributed, i.e., monthly, as collected.
22
December 4, 2017
9
Timing:
Mr. Jones stated that if a single fire/rescue service district was established, the tax
office would need to have a couple of months (guidance from the Board of Commissioners
by May 1) in order to update situs charts and billing records to include the new district.
Mr. Jones noted the time frame for establishing separate fire/rescue districts
(different rates for each district) would take approximately 12 months' notice (this option
was not proposed by the Volunteer Fire Departments). Mr. Jones stated a fire commission
could be established for each new district and could have as many or as less as the Board
desired to participate. He added to have separate fire districts would be an administrative
hardship.
Commissioner Jeffers asked what was one cent on the tax rate worth to which Mr.
Jones stated $438,931. Mr. Jones noted to raise the tax rate by one center the affect for a
house valued at $135,000 would be an increase of $13.50.
Commissioner Jeffers asked staff what was the amount generated by one cent on
sales tax to which staff noted they would have to find out for the Board.
Commissioner Jeffers asked if the Board of Commissioners took over the Tourism
Board and directed the use of the occupancy tax funding, could it be used for fire services
to which staff noted legislation dictated that occupancy tax be used for tourism efforts.
Commissioner Jeffers asked questions related to ISO rating affecting property
owners insurance if there were no contract for fire services in place as well as the affect for
response time without VFDs and rescue. County Attorney, Ron Aycock stated there was
no legal mandate to provide fire services and noted for VFDS that are a non-profit status,
its assets must be transferred to another non-profit entity noting each non-profit has its own
Articles of Incorporation that dictate what happens upon dissolution.
Commissioner Jeffers inquired at the millions of costs for a county entity to provide
its own fire services.
Chairman Kendrick stated his support that the County cut from the un-mandated
services that the General Fund currently has funded to assist in helping its citizens by
having the needed fire and police services.
A motion was made by Chairman Kendrick to cut 10% from all un-mandated
services and utilize the approximately $1.65M in funding for the protection of the citizens
for fire services.
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December 4, 2017
10
Both Commissioners Jeffers and Puryear agreed it was premature to vote to cut un-
mandated services across the board without knowing the ramifications of such vote.
Commissioner Puryear hinted to another project that may bring a funding resource for the
VFDs request for additional funding and suggested having a referendum for additional
sales tax on an upcoming ballot as a more fair option to property owners.
A substitute motion was made by Commissioner Clayton and carried 5-0 to table
Chairman Kendrick’s motion to the budget discussions.
NEW BUSINESS:
CHANGES TO THE PERSON COUNTY ANIMAL SERVICES ADOPTION FEE:
Animal Services Director, Ron Shaw requested the Board of Commissioner to
approve changes to the adoption fee schedule and to update the Appendix A of the Animal
Services Ordinance with such changes.
Mr. Shaw stated Person County Animal Services would like to increase adoption
fees so to cover the County’s current expenses per animal. The increase would also provide
additional care and vetting to the adoptable animals.
Commissioner Jeffers asked questions related to the voucher offered for
spay/neutering of adoptive pets.
Mr. Shaw asked Ms. Kelly Oakley, Animal Services Shelter Manager to address
the question raised about the voucher program. Ms. Oakley said that currently Woodsdale
was the only veterinarian participating in the voucher program noting others had dropped
out of the program. Ms. Oakley further noted the Shelter was working toward having all
adoptable pets spayed or neutered prior to adoption.
Mr. Shaw told the group that Appendix A reflected the increased rabies fee from
$8 to $10 as adopted as a fee increase change in the budget process and the only other
change was the proposed adoption fee from $100 increased to $150 to cover all the
County’s expenses for adoption included all appropriate vaccinations as outlined below:
24
December 4, 2017
11
Adoption Fees
Current fees:
Dog Adoption $100
Rabies Vaccine
Parvo Distemper
Pyrantel Pamoate Wormer (round worms)
($75 voucher for spay/neuter)
Cat Adoption $100
Rabies Vaccine
Feline Distemper
Pyrantel Pamoate Wormer
($75 Voucher for spay/neuter)
Proposed Fees:
Dog Adoption $150
Rabies Vaccine
Parvo Distemper
Drontal Plus Wormer (tapes, hooks and whip worms)
Para/Defense Flea and Tick Preventative
HW test
Already Altered
Cat Adoption $150
Rabies Vaccine
Feline Distemper
Pyrantel Pamoate Wormer
Para/Defense Flea and Tick Preventative
Rapid Combo test
Already Altered
A motion was made by Commissioner Puryear and carried 5-0 to approve changes
to the adoption fee schedule and to update the Appendix A of the Animal Services
Ordinance with such changes as recommended by the Animal Services Director.
25
December 4, 2017
12
BOARD OF COMMISSIONERS 2018 SCHEDULE OF MEETINGS:
County Manager, Heidi York presented to the Board of Commissioners a proposed
2018 Schedule of Meetings for review, input and adoption.
NC General Statute 153A-40 requires the Board of Commissioners to hold a regular
meeting at least once a month.
The Board of Commissioners will hold its regular scheduled meetings in its usual
Boardroom, Room 215 in the County Office Building unless otherwise posted. As
recommended on the Schedule of Meetings, to accommodate attendance, Local
Government Day Board meetings will be scheduled to be held in the County Office
Building Auditorium as the same is done for the Budget Public Hearing.
The proposed Schedule of Meetings presents no conflict with the following
conferences:
NACo Legislative Conference March 3-7 in Washington DC
NACo Annual Conference July 13-16 in Nashville, TN
NCACC Conference August 23-26 in Hickory, NC
Ms. York asked the Board to consider the proposed dates and take action to set the
2018 Schedule of Meetings so to cause copy of such to be distributed and posted on the
bulletin board and county website.
Chairman Kendrick asked consideration to change the meeting proposed on
February 20, 2018 to February 26, 2018. It was the consensus of the group to accept
Chairman Kendrick’s request of a date change.
A motion was made by Commissioner Jeffers and carried 5-0 to adopt the Board
of Commissioners 2018 Schedule of Meetings including the change as requested by
Chairman Kendrick. The final 2018 Schedule of Meetings, as follows, will be distributed
and posted as required by state law.
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December 4, 2017
13
Person County Board of Commissioners
2018 Schedule of Meetings
To be held in Room 215 at the Person County Office Building unless otherwise noted
January 8, 2018 7:00 p.m.
January 22, 2018 9:00 a.m.
February 5, 2018 (Board Retreat) 9:00 a.m. Timberlake Public
Safety Satellite Facility
February 26, 2018 9:00 a.m.
March 19, 2018 (Local Gov’t. Day) 9:00 a.m. County Auditorium
April 9, 2018 7:00 p.m.
April 23, 2018 9:00 a.m.
May 21, 2018 9:00 a.m.
June 4, 2018 7:00 p.m. County Auditorium
June 18, 2018 9:00 a.m.
July 2, 2018 7:00 p.m.
August 6, 2018 7:00 p.m.
August 20, 2018 9:00 a.m.
September 4, 2018 (Tuesday) 7:00 p.m.
September 17, 2018 9:00 a.m.
October 1, 2018 7:00 p.m.
October 15, 2018 9:00 a.m.
November 19, 2018 (Local Gov’t. Day) 9:00 a.m. County Auditorium
December 3, 2018 6:30 p.m. Swearing In/
Organizational Meeting
7:00 p.m. Regular Meeting
27
December 4, 2017
14
FISCAL YEAR 2018-2019 BUDGET CALENDAR:
County Manager, Heidi York stated a budget calendar has been developed for the
Board’s adoption, outlining a schedule for the timing of the budget process. A Board
Retreat is proposed for February 5, 2018 along with the Capital Improvement Plan adoption
in April 2018, Presentation of the Recommended Budget in May 2018, a required Public
Hearing on June 4, 2018 and Adoption of the Fiscal Year 2018-2019 Annual Budget slated
for June 18, 2018. The dates outlined are subject to change if needed, but this will facilitate
an organized budget process for staff and elected officials.
A motion was made by Commissioner Puryear to adopt the Fiscal Year 2018-2019
Budget Calendar as presented.
Commissioner Jeffers suggested incorporating into the Fiscal Year 2018-2019
Budget Calendar the staff recommended budget work session dates to follow the Budget
Public Hearing for more transparency.
An amended motion was made by Commissioner Puryear and carried 5-0 to adopt
the Fiscal Year 2018-2019 Budget Calendar including Commissioner Jeffers’ revision to
add staff recommended budget work session dates following the Budget Public Hearing.
The approved Fiscal Year 2018-2019 Budget Calendar, as adopted by the Board
follows:
PERSON COUNTY GOVERNMENT
FISCAL YEAR 2018-2019 BUDGET CALENDAR
Date Task
Mon/Dec. 4, 2017* BOCC adopts FY19 budget calendar
Tues/Jan. 16, 2018 CIP Requests due to Asst. County Manager
Fri/Feb. 2, 2018 Personnel requests due to Human Resources
Fri/Feb. 2, 2018 Final insurance costs due
Mon/Feb. 5, 2018* Board of County Commissioners Annual Retreat
Mon/Feb. 12, 2018 Distribution of budget training manual to departments
and fee schedule requests
Thurs/Feb. 22, 2018 Departmental budget requests for operating & capital
due to Finance and Fee Schedule requests due to
Assistant County Manager
28
December 4, 2017
15
Mon-Fri/Mar. 12-23, 2018 Departmental Budget Presentations with County
Manager
Mon/April 9, 2018* FY 18-19 CIP presented to Board of Commissioners at
regular meeting 7:00 p.m.
Mon/April 23, 2018* Adoption of FY 18-19 CIP at Board of Commissioners
meeting at 9:00 a.m.
Mon/ May 21, 2018* County Manager presents Recommended Budget to
Board of County Commissioners at 9:00 a.m. meeting
Mon/June 4, 2018* Board of Commissioners holds Public Hearing on
Recommended Budget in the County Auditorium at 7:00
p.m.
Tues/June 5, 2018* Staff recommended Board of Commissioners Budget
Work Session**
Thurs/June 7, 2018* Staff recommended Board of Commissioners Budget
Work Session**
Mon/June 11, 2018* Staff recommended Board of Commissioners Budget
Work Session**
Mon/June 18, 2018* Adoption of FY 19 Annual Budget Ordinance at Board
meeting 9:00 a.m.
Mon/July 2, 2018 FY 18-19 Budget available in Accounting System
Mon/Aug 6, 2018 Adopted budget document finalized and available online
* denotes a Board of Commissioners meeting date.
**Budget Work Sessions dates may change as desired by the Board; meeting times to be determined.
29
December 4, 2017
16
CHAIRMAN’S REPORT:
Chairman Kendrick reported a ribbon cutting scheduled for December 8, 2017 at
Savannah Jack’s (formerly known as Toufie’s) at 11:30am.
MANAGER’S REPORT:
County Manager, Heidi York had no report.
COMMISSIONER REPORT/COMMENTS:
Commissioner Jeffers had no report.
Commissioner Clayton had no report.
Commissioner Puryear commented that the Jingle on Main event would be taking
place on Thursday evening, December 7, 2017.
Vice Chairman Powell had no report.
CLOSED SESSION #1
A motion was made by Commissioner Puryear and carried 5-0 to enter Closed
Session at 7:51pm per General Statute 143-318.11(a) (5) to establish, or to instruct the
public body's staff or negotiating agents concerning the position to be taken by or on behalf
of the public body in negotiating the price and other material terms of a contract with the
following individuals permitted to attend: County Manager, Heidi York, Clerk to the
Board, Brenda Reaves, County Attorney, Ron Aycock, Assistant County Manager,
Sybil Tate, Chris Gustin, Upper Piedmont Division Manager, Greg Duhon, Republic
General Manager, Matt Einsmann, Environmental Manager, Drew Isenhour, Republic
Area President, and Steve Weber, Republic’s Legal Counsel
30
December 4, 2017
17
A motion was made by Vice Chairman Powell and carried 5-0 to return to open
session at 8:41pm.
Chairman Kendrick stated upon return to open session he would like to make a
motion. Commissioners Jeffers stated to adjourn; they have a franchise agreement why
did he have to make a motion tonight.
A motion was made by Chairman Kendrick to accept the proposal that Republic
has presented the Board for an expansion to increase the tonnage to 2,000 tons per day,
increasing the host fee for the upper tier and to increase the franchise fee from existing to
the proposed.
Commissioner Jeffers stated he would have to oppose the motion noting it was
premature to consider the proposal just heard with 1 year and 6 months left on the franchise
agreement; the current contract expires in June 2018.
A substitute motion was made by Commissioner Puryear and failed 2-3 for 660
tons per day for life of site. The substitute motion failed with Vice Chairman Powell and
Commissioner Puryear voting in support of the substitute motion and Chairman Kendrick
and Commissioners Clayton and Jeffers casting the dissenting votes.
The original motion by Chairman Kendrick failed 1-4. Chairman Kendrick was
the lone supporter of the motion with Vice Chairman Powell and Commissioners Puryear,
Clayton and Jeffers all voting in opposition to the original motion.
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December 4, 2017
18
ADJOURNMENT:
A motion was made by Commissioner Jeffers and carried 5-0 to adjourn the
meeting at 8:45pm.
_____________________________ ______________________________
Brenda B. Reaves Tracey L. Kendrick
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
32
1/8/2018
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
General Government 3,998
Public Safety 14,168
Culture and Recreation 132
Education 16,000
Human Services 27,769
Contingency (4,807)
REVENUES General Fund
Intergovernmental 16,000
Other Revenues 41,260
EXPENDITURES Person Industries and MRF Fund
Other Revenues 1,905
REVENUES Person Industries and MRF Fund
Community Rehab Prog Services 1,905
EXPENDITURES Airport Capital Construction Fund
2013 FAA NPE Airport Projects (9,325)
2014 FAA NPE Airport Projects (27,260)
AS & TW Lighting Project 47.15.1 35,010
REVENUES Airport Capital Construction Fund
Federal funds (1,610)
Local funds 35
Explanation:
BUDGET AMENDMENT
Transferring funds from Contingency for Unemployment Insurance (-$4,807) to Human Resources ($3,998), Jail
($677), and Parks and Recreation ($132) for unemployment tax expense; receipt of vehicle damage claim for the
Sheriff's department ($11,206); receipt of donations for the Shop with the Sheriff program ($2,285); receipt of
lottery funds for Person County Schools ($16,000); recognizing miscellaneous revenue from clearout of old DSS
liability accounts to use for capital outlay equipment ($27,769); receipt of vehicle damage claim for Person
Industries ($1,905); utilizing funds already budgeted in the Person County Airport Construction Fund from
FY2013 (-$9,325) and FY2014 (-$27,260) non-primary entitlement ("NPE") allotments for the construction phase
of the Airfield Signage and Taxiway Lights Replacement Project ($35,010) at the Person County Airport.
BA‐1033
RESOLUTION APPOINTING REVIEW OFFICERS
WHEREAS, S.L. 1997‐309 (S875) made a number of significant changes in the procedures for
recording maps and plats; and
WHEREAS, the main purpose of the law is to transfer the responsibility for reviewing plats to
determine whether they meet recording requirements from the Register of Deeds to a Review Officer;
and
WHEREAS, G.S. 47‐30.2 requires the Board of County Commissioners in each County, by
resolution, to appoint a person (persons) to serve as a Review Officer to review each plat before it is
recorded and certify that it meets the statutory requirements for recording;
WHEREAS, since the last Resolution was recorded, there has been a change in name which
creates erroneous information as to the serving Review Officers; and
WHEREAS, the desire of the Person County Board of Commissioners is to insure the expeditious
review of all maps and plats, as required by G.S. 47‐30.2, prior to being presented and recorded by the
Register of Deeds.
NOW THEREFORE, BE IT RESOLVED, effective upon adoption of this resolution, that Lori
Oakley, Caroline Darnell, Thomas S. Warren, Jr., and Lauren Wrenn Johnson, are hereby appointed to
perform all responsibilities as required of a Review Officer under the appropriate North Carolina General
Statutes.
BE IT FURTHER RESOLUTED, that a copy of this Resolution designating the Review Officers be
recorded in the Person County Register of Deeds Office and indexed in the names of the Review
Officers.
This the 8th day of January, 2018.
Person County Board of Commissioners
__________________________________
Tracey L. Kendrick, Chairman
Attest:
___________________________________
Brenda B. Reaves, Clerk to the Board
34
AGENDA ABSTRACT
Meeting Date: January 8, 2018
Agenda Title: Emergency Medical Services Budget Shortfall
Summary of Information: In the current Fiscal Year 2017-2018 Adopted Budget, Emergency
Medical Services (EMS) has struggled to contain their costs for the maintenance and repair of
ambulances. Because four new staff were added to help cover the volume of calls received, it
was decided to forgo the purchase of a new ambulance to offset these other increases. However,
the unexpected costs for repairs to our older ambulances have consumed the $50,000
maintenance and repair of vehicles budget. Because the other budgetary lines have already been
cut so lean, there is not funding available in the current EMS budget to cover these large repair
costs.
The maintenance and repair budget has been exhausted at only half-way through the current
Fiscal Year and other budgetary lines have already been hit to supplement these needs. It is
necessary to request an appropriation from Fund Balance in the amount of $31,700 to cover the
needs of the remainder of the Fiscal Year. These costs include: $28,000 for maintenance and
repair of vehicles; $3,000 for salaries and; $700 for maintenance and repair of equipment to
restore the areas they’ve already taken from to pay their vehicle bills.
Recommended Action: Appropriate Fund Balance to cover the needs of EMS for the
remainder of the Fiscal Year
Submitted By: Doug Young, Emergency Services Director
35
AGENDA ABSTRACT
Meeting Date: January 8, 2018
Agenda Title: Application for a Rural Economic Development (RED) Grant through Piedmont
Electric for Support of County Emergency Medical Services
Summary of Information:
The Department of Emergency Services EMS Division is requesting to apply for a Rural
Economic Development (RED) 0% interest grant and/or loan in the amount of $ 776,086.00 to
be used for the purchase of 3 new ambulances and turn out safety gear for our Paramedics. This
grant/loan program will be through the Piedmont Electric Corporation. These new ambulances
will replace 3 aging international ambulances (medium duty chassis) and will be replaced with a
lighter duty chassis vehicle, reducing our annual maintenance costs. The turnout safety gear is to
bring us into 100% compliance with OSHA regulations.
It is our goal to continue to provide excellent patient care and maintain a cost effective budget
for our tax payers. Replacing these older ambulances will enhance our ability to maintain a
reasonable regular vehicle replacement program. It is the intent to repay this debt over a 5 year
period.
Recommended Action: Direct the County Manager to apply for this grant.
Submitted By: Douglas Young, Emergency Services Director
36
AGENDA ABSTRACT
Meeting Date: January 8, 2018
Agenda Title: Resolution of Intent to Conduct an Advisory Referendum Levying a Local
Sales Tax (0.25 percent) Increase
Summary of Information: Counties were given the authority by the General Assembly to
levy a local sales tax of one-quarter of a penny in the 2007 State Appropriations Act. Counties
must conduct a non-binding advisory referendum and receive voter approval for this increase.
Although the County cannot stipulate the use of this revenue on the ballot, the Board may adopt
a resolution declaring their intended use of the revenue.
The Board of Commissioners has discussed its interest in conducting a referendum on the
upcoming May 8, 2018 primary election for use of the new revenue to support an increase in
funding for the volunteer fire and rescue services. In order to facilitate this question being
printed on the ballot, Commissioners need to adopt a resolution requesting the Board of
Elections to include a question of whether voters are for or against a sales tax increase of .25%
by February 28th, the date required by the Board of Elections.
If the referendum were to pass successfully, the earliest the sales tax may become effective is
October 1, 2018 with collections being seen approximately two months later due to the lag in the
State process. The projected amount to be collected is somewhere between $725,000 and
$820,000 annually. This sales tax is not assessed on groceries, prescription drugs, gasoline,
motor vehicles or utilities. If passed, our local sales tax rate will go from 2% to 2.25%. The
State’s sales tax is 4.75%, so the total sales tax rate would go from 6.75% to 7%. So for every
$1 spent, a person would pay 7 cents of sales tax. Similar referenda were conducted in 2008 and
in 2010 although both failed to obtain voter approval.
Recommended Action: Adopt the Resolution of Intent for an Additional Quarter of One Cent
Sales Tax Increase Supporting Volunteer Fire Departments and Rescue Services and directing the
Board of Elections to include the referendum on the May 8, 2018 primary election ballot.
Submitted By: Heidi York, County Manager
37
RESOLUTION OF INTENT
TO CONDUCT AN ADVISORY REFERENDUM
LEVYING A LOCAL SALES TAX FOR
ONE-FOURTH CENT SALES TAX
FOR ADDITIONAL FUNDING FOR
THE VOLUNTEER FIRE AND RESCUE SERVICES
WHEREAS, North Carolina General Statutes 105-535 allows the County
Commissioners to levy an additional one-fourth cent sales tax upon approval of a
referendum by a majority of the voters; and
WHEREAS, the County Commissioners desire and request the Board of Elections to
place the question in the form of an advisory referendum for an additional one-fourth cent
sales tax on the May 8, 2018 primary election ballot; and
WHEREAS, the County Commissioners are facing a shortage of revenues to support the
needs of the County’s Volunteer Fire Departments and Rescue; and
WHEREAS, the County Commissioners have limited options for increasing revenue;
and
WHEREAS, the volunteer fire and rescue services greatly enhance the safety of the
County residents and are an important tool in supporting the County’s industries; and
WHEREAS, the sales tax will be paid by visitors as well as residents, allowing visitors
to participate in funding County services.
NOW, THEREFORE, BE IT RESOLVED that the Person County Board of
Commissioners will use proceeds from the additional one-fourth cent sales tax to provide
additional funding to the volunteer fire and rescue services which enhance Person County
citizen’s quality of life.
Adopted this, the 8th day of January, 2018.
_______________________________
Tracey L. Kendrick, Chairman
Person County Board of Commissioners
Attest:
_______________________________
Brenda B. Reaves, Clerk to the Board
38
Person County Board of Commissioners
COMMITTEE ASSIGNMENTS
Chairman Tracey L. Kendrick
Animal Control Advisory Committee
Health Board
Library Board
Person Area Transportation System Board
Person County Senior Center Advisory Council
Vice Chairman Gordon Powell
Airport Commission
Cardinal Nominating Committee
Economic Development Commission
Juvenile Crime Prevention Council
Region K Workforce Development Board
Research Triangle Regional Partnership
Commissioner Jimmy B. Clayton
COG Board
Kerr Tar RPO – TAC
NACo Environmental Committee
NCACC Environmental Committee
Mental Health Community Advisory Board
Upper Neuse River Basin Association
Commissioner Kyle W. Puryear
Board of Equalization and Review
E-911 Committee **
High Speed Internet Committee **
Local Emergency Planning Committee
Commissioner B. Ray Jeffers
Board of Equalization and Review alternate
Community Services Block Grant Advisory Council
Extension Advisory Committee **
Environmental Issues Advisory Committee
Fire Chief’s Association
Home & Community Care Block Grant Adv. Committee
NACo Board of Director
Person County Partnership for Children
Recreation Advisory Board
Social Services Board
** Active committee? Proposed January 8, 2018
39
AGENDA ABSTRACT
Meeting Date: January 8, 2018
Agenda Title: Appointments to Boards and Committees
Summary of Information:
The Person County Board of Commissioners solicited volunteers to fill positions on the following
boards, commissions, authorities, and committees through advertisement in the Courier-Times
edition dated November 15, 2017 with notice to submit applications by the deadline of December
12, 2017. I respectively request that the Board nominate and appoint as deemed appropriate
following your review of the submitted applications of interest.
Attached are interested citizen applications for consideration for appointments. The Board of
Commissioners are encouraged to recruit citizens to fill the current vacancies for those which no
applications have been received.
- Adult Care Home Community Advisory Committee
1-Year Initial Term; 3-Year Reappointment: 3 positions available
Duties: This committee inspects each Adult Care Home in Person County to assure that the
quality of care meets required standards and that the home maintains the Adult Home
Resident’s Bill of Rights; meets the second Tuesday of the second month of each quarter at
11:00am at a location that varies quarterly.
1) Charlene Wilkins requests reappointment.
- Airport Commission
3-Year Term: 1 at-large position available
Duties: To oversee facility growth and make recommendations to the Board of
Commissioners on airport matters; meets the first Thursday quarterly.
1) Dr. Anderson White requests reappointment.
- Animal Services Advisory Committee
Unspecified Term; 1 at-large position available
Duties: Discuss and make recommendations regarding current issues pertaining to
animal services and shelter issues; meets the third Thursday of each month at 6:00 pm at the
Animal Shelter.
- Board of Adjustment
Unspecified Term: 1 position to serve as an alternate
Duties: Functions in judicial-like hearing and review of special zoning permit requests,
special variance requests and appeals to interpretations of zoning administrator; meets the
first Wednesday of each month at 7:00pm as needed.
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- Environmental Issues Advisory Committee
3-Year Term: 1 position each representing the following townships:
Bushy Fork, Woodsdale, Holloway, and Roxboro
Duties: Advises the Board of County Commissioners on the environmental needs in the
county’s townships; meets the first Thursday of every other month at Tricia’s Expresso at
5:30pm.
- Industrial Facilities and Pollution Control Financing Authority
6-Year Term: 4 positions available
Duties: Approves issuance of industrial and pollution control financing bonds for private
Industry; meets on an as-needed basis.
- Juvenile Crime Prevention Council
1-Year Initial Term: 2-Year Reappointment
1 position representing parks and recreation: 1) John Hill requests reappointment.
1 position for a substance abuse professional:
1 position representing the faith community:
1 position for a person under the age of 18:
(serving on the State Youth Council)
2-Year Term:
1 position representing local school system: 1) Joan Kister requests reappointment.
1 position representing the Sheriff’s Office: 1) Cheryl Hughes requests reappointment.
1 position from the District Attorney’s Office: 1) Jacqueline Perez requests appointment
1 position for the Chief Court Counselor: 1) David Carter requests reappointment.
1 position representing Social Services: 1) Ashley Stone requests reappointment.
1 position for a citizen-at-large: 1) Louise Wright-Oliver requests reappointment.
1 position for a Juvenile Defense Attorney:
Duties: Annually reviews the needs of juveniles in the county who are at risk of
delinquency or who have been adjudicated, undisciplined, or delinquent and the resources
available to address those needs; meets the second Wednesday of each month at 1:00pm.
- Kerr Tar Regional Council of Government Board
2 citizens-at-large positions to serve as an alternate with an affiliation to represent the private
sector business, minority or the retired community for an unspecified term.
The COG board meets on the fourth Thursday each month at 6:30pm (dinner meeting) in
Henderson, NC; members of the Executive Board meeting as needed on the first Tuesday of
each month in Henderson, NC.
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- Nursing Home Advisory Committee
1-Year Initial Term: 3-Year Reappointment; 4 positions available
Duties: Inspects each nursing home in Person County to assure that the quality of care meets
required standards and that the home maintains the Nursing Home Resident’s Bill of Rights;
this regional committee meets the fourth Thursday of the second month of each quarter
(February, May and August and November) at 9:00am via conference call that is initiated
from the Regional Ombudsman’s office.
1) Mary Jane Bradsher requests reappointment.
- Person Area Transportation System Board
3-Year Term:
1 position available for a representative of private industry,
1 position available for a representative of economic development, and
1 position available for a citizen-at-large
Duties: Provide advice at Board meetings in budgeting goals for current and upcoming year,
financing (customer rates, financial goals for PATS) and provide guidance in governing
policies (rules and regulations) of Person Area Transportation System; meets the second
Wednesday of each quarter at 4:00pm.
- Planning Board
3-Year Term: 1 position available
Duties: Provides technical review of proposed development plans; advises Board of County
Commissioners on planning and zoning matters; reviews and makes recommendations
concerning major subdivision concept plans; meets the second Thursday of each month at
7:00pm.
- Region K Aging Advisory
3-Year Term: 6 positions available
Duties: Advises the Kerr-Tar Regional Council of Government Area Agency on Aging to
develop and administer the Area Plan, conduct public hearings, represent the interest of older
persons, review and comment on all community policies, programs and actions which affect
older persons with the intent of assuring maximum coordination and responsiveness to older
persons. The regional council meets the 2nd Wednesday of February, May, August and
November at 2:00pm in the Kerr Tar COG Conference Room in Henderson, NC.
1) Robert Allen requests reappointment.
2) Barbie Hepler request appointment.
Recommended Action: Board nomination for appointment as deemed appropriate.
Submitted By: Brenda B. Reaves, Clerk to the Board
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