Agenda Packet June 18 2018PERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
June 18, 2018
9:00am
CALL TO ORDER………………………………………………. Chairman Kendrick
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10 minute segment
which is open for informal comments and/or questions from citizens of this
county on issues, other than those issues for which a public hearing has been
scheduled. The time will be divided equally among those wishing to comment.
It is requested that any person who wishes to address the Board, register with
the Clerk to the Board prior to the meeting.
ITEM #1
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A. Approval of Minutes of June 4, 2018,
B. Approval of Minutes of June 6, 2018,
C. Budget Amendment #18,
D. Resolution Authorizing Person County to Engage in Electronic Payments as
Defined by G.S. 159-28 including an Electronic Payments Policy and
Procedure Manuel,
E. NC Office of State Budget and Management Grant Agreement for $100,000,
F. Home & Community Care Block Grant Funding 2018-2019, and
G. 2018 Land and Water Conservation Trust Fund Grant Close-out
Requirement: Deed Restriction for The Rock Athletics and Recreation
Complex (Roxplex) Property
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NEW BUSINESS:
ITEM #2
Fiscal Year 2018-2019 Budget Ordinance ………… Heidi York & Amy Wehrenberg
ITEM #3
Consideration of an Economic Development Search Consultant …………Heidi York
ITEM #4
Proposal of a Retention Bonus for Current Home Health and
Hospice Employees ………………………………………………………. Janet Clayton
ITEM #5
Designate National Association of Counties Voting
Delegate for the 2018 Annual Conference ……………………… Chairman Kendrick
ITEM #6
Designation of Voting Delegate for the NC Association of
County Commissioners 2018 Annual Conference ……………… Chairman Kendrick
ITEM #7
Appointments to Boards and Committees ……………………………. Brenda Reaves
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate
by the Board.
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June 4, 2018
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PERSON COUNTY BOARD OF COMMISSIONERS JUNE 4, 2018
MEMBERS PRESENT OTHERS PRESENT
Tracey L. Kendrick Heidi York, County Manager
Gordon Powell C. Ronald Aycock, County Attorney
Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear
B. Ray Jeffers
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, June 4, 2018 at 7:00pm in the Auditorium of the Person County
Office Building.
Chairman Kendrick called the meeting to order. Commissioner Clayton offered an
invocation. Chairman Kendrick asked the boys scouts of Boy Scout Troop 223 under Scout
Master Jim Davis, who were present in the audience, to lead the group in the Pledge of
Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Puryear and carried 5-0 to approve the
agenda.
PUBLIC HEARING:
APPROPRIATION OF COUNTY GENERAL FUNDS TO PERSON COUNTY
BUSINESS AND INDUSTRIAL CENTER, INC. TO ASSIST PROJECT RE TO
LOCATE IN PERSON COUNTY WITH A FINANCIAL GRANT INCENTIVE
OVER A 10-YEAR PERIOD AT AN ESTIMATED TOTAL COST OF $850,000:
A motion was made by Commissioner Puryear and carried 5-0 to open the duly
advertised public hearing for an appropriation of County General Funds to Person County
Business and Industrial Center, Inc. to assist Project RE to locate in Person County with a
financial grant incentive over a 10-year period at an estimated total cost of $850,000.
Economic Development Director, Stuart Gilbert presented a request for an
appropriation of County General Funds to Person County Business and Industrial Center,
Inc. (PCBIC) to assist Project RE to locate in Person County with a financial grant incentive
over a 10-year period at an estimated total cost of $850,000. Mr. Gilbert explained the
proposed financial grant incentive was for a manufacturing company that is considering
Person County; this company will bring 263 jobs, a net new tax base assessed over a 5-
year period of $32.5M. Mr. Gilbert outlined the number of jobs as follows:
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Year 1 22 total jobs,
Year 2 74 total jobs,
Year 3 131 total jobs,
Year 4 192 total jobs, and
Year 5 263 total jobs
Mr. Gilbert said the financial incentive was estimated based on capital investment
at the proposed tax rate of .6818. Mr. Gilbert noted the company would pay its taxes prior
to the first year of the cash grant would be paid. County Manager, Heidi York clarified the
structure of the incentive payments based on the total of $850,000 would be adjusted based
on the tax rate adopted by the Board noting there may be some variation in the annual
payment depending upon the tax rate.
Mr. Gilbert further noted the financial agreement would be with PCBIC; the county
funds would be appropriated to PCBIC and PCBIC would in turn pay the annual payment
to the company.
There were no individuals appearing before the Board to speak in favor or in
opposition to the appropriation of County General Funds to Person County Business and
Industrial Center, Inc. to assist Project RE to locate in Person County with a financial grant
incentive over a 10-year period at an estimated total cost of $850,000.
Commissioner Jeffers asked about the claw back agreement. Mr. Gilbert said a
claw back provision would be included in the financial agreement with PCBIC.
A motion was made by Vice Chairman Powell and carried 5-0 to close the public
hearing for an appropriation of County General Funds to Person County Business and
Industrial Center, Inc. to assist Project RE to locate in Person County with a financial grant
incentive over a 10-year period at an estimated total cost of $850,000.
CONSIDERATION TO GRANT OR DENY REQUEST TO APPROPRIATE
ESTIMATED $850,000 TO PERSON COUNTY BUSINESS AND INDUSTRIAL
CENTER, INC. TO ASSIST PROJECT RE TO LOCATE IN PERSON COUNTY:
A motion was made by Commissioner Puryear and carried 5-0 to approve an
appropriation of County General Funds to Person County Business and Industrial Center,
Inc. to assist Project RE to locate in Person County with a financial grant incentive over a
10-year period at an estimated total cost of $850,000.
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PUBLIC HEARING:
REQUEST BY THE PERSON COUNTY ADDRESS COORDINATOR TO ADD
RED FIELD LN TO THE DATABASE OF ROADWAY NAMES USED FOR E-911
DISPATCHING:
A motion was made by Commissioner Puryear and carried 5-0 to open the duly
advertised public hearing for a request by the Person County Address Coordinator to add
Red Field Ln to the database of roadway names used for E-911 dispatching.
GIS Manager, Sallie Vaughn stated that on May 15, 2018, the owner of parcels A75
162 through 165 approached the GIS Department and asked if they could elect to name this
roadway which will service the noted four parcels. Ms. Vaughn said the property owner
provided a name of Red Field Ln which was compliant with the County’s local ordinance
noting the addition of this road would not affect any adjacent property owners or existing
addresses.
North Carolina General Statue 153A-239.1(A) requires a public hearing be held on
the matter and public notice to be provided at least 10 days before the hearing in the
newspaper. The required public notice was published in the May 19, 2018 edition of the
Roxboro Courier-Times. A sign advertising the public hearing was placed at the proposed
roadway location approximately two weeks prior to this public hearing.
Ms. Vaughn requested Board action to approve the recommended roadway name.
There were no individuals appearing before the Board to speak in favor or in
opposition to the request by the Person County Address Coordinator to add Red Field Ln
to the database of roadway names used for E-911 dispatching.
A motion was made by Commissioner Jeffers and carried 5-0 to close the public
hearing for a request by the Person County Address Coordinator to add Red Field Ln to the
database of roadway names used for E-911 dispatching.
CONSIDERATION TO GRANT OR DENY REQUEST BY THE PERSON
COUNTY ADDRESS COORDINATOR TO ADD RED FIELD LN TO THE
DATABASE OF ROADWAY NAMES USED FOR E-911 DISPATCHING:
A motion was made by Commissioner Jeffers and carried 5-0 to approve Red Field
Ln to be added to the database of roadway names used for E-911 dispatching, as presented.
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PUBLIC HEARING:
ESTABLISHING THE PERSON COUNTY FIRE PROTECTION SERVICE
DISTRICT:
A motion was made by Commissioner Puryear and carried 5-0 to open the duly
advertised public hearing for establishing the Person County Fire Protection Service
District.
Tax Administrator, Russell Jones presented a certification of mailing of fire tax
notices. Mr. Jones certified that the mailing was completed and his certificate was
conclusive in the absence of fraud.
As requested by the Person County Board of County Commissioners on April 23,
2018, the Person County Tax Administrator prepared and mailed notices of public hearing
for the proposed fire service protection district for all unincorporated areas of Person
County.
The notices mailed were in the form of a postcard. The mailing list included
names/addresses of all affected property owners per the current tax office mailing address
list for all owners of taxable property in the proposed district. In addition, a second mailing
list included names/address from the last 12 months of "invitation to renew" notices from
the North Carolina Department of Motor Vehicles. The two separate mailing lists were
combined, where appropriate, to save on postage and avoid sending duplicate notices. This
resulted in the printing/mailing of 19,732 postcards. The postcards were sent to the printing
vendor on April 26, 2018. The print job was completed and mailed on May 1, 2018. The
mailing was prepared and mailed 34 days prior to the public hearing scheduled for June 4,
2018 at 7:00pm. The requirement was at least four (4) weeks prior to the public hearing.
Mr. Jones noted a hotline was set up to accept calls from citizens to which there were 28
phones calls answered by the staff of the Tax Office and the County Manager’s Office. In
addition, a web site was created for information. Mr. Jones said there were some citizens
who came in person to ask questions. He added that a very low percentage, i.e. 2% of the
mailers were return undeliverable. The Clerk of the Board of Commissioners placed the
proper advertisement of the public hearing in the Wednesday, May 23, 2018 edition of the
local newspaper.
Mr. Jones asked the Board to determine if:
1. There is a demonstrable need for providing one or more of the services in the
district,
2. It is impossible or impracticable to provide the services on a countywide basis,
3. It is economically feasible to provide the proposed services in the district without
unreasonable or burdensome annual tax levies; and
4. There is a demonstrable demand for the proposed services by persons residing in
the proposed district.
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Speaking in favor of establishing the Person County Fire Protection Service District
were the following individuals:
Mr. Tony Rush of 540 Willie Gray Road, Timberlake encouraged the Board to
establish a fire tax. Mr. Rush said the volunteer fire departments (VFDs) have needed
additional funding for a long time. He acknowledged the one-time state funding in the
amount of $100K to be included in the proposed $1M funding and asked how the county
would replace that $100,000 in a future budget year.
Mr. Mike Smith of 543 Hillsborough Road, Timberlake stated support of the fire
tax noting it was nice to not raise taxes but sooner or later the needs will catch up with the
county. He added without designated money the VFDs could not have long range plans
and goals.
Mr. Daniel Tizon of 667 Weldon Painter Road, Timberlake, an 18-year old
volunteer firefighter with the Timberlake VFD stated his support for a fire tax noting he
signed up to give back to the community.
Mr. James Poole of 6070 Leasburg Road, Roxboro asked questions specific to his
address and the responding fire district(s). Mr. Martin Rimmer, Hurdle Mills VFD Chief,
who was present in the audience, confirmed Mr. Poole’s address was within the Hurdle
Mills dispatch area however, it was not within the 6-mile range for the lesser insurance
premium. Commissioner Jeffers commented that there are some pockets of “no man lands”
within Person County which means residents will pay a higher premium for fire insurance
(10 rating vs. 9s) as they are not within the 6-mile radius of a fire department but confirmed
fire departments will respond to fire calls, it just may take a little longer for the VFD
response time.
Ms. Ashley Fletcher of 685 Clay Long Road, Hurdle Mills, and a Captain with the
Timberlake VFD stated VFDs were working off a household budget and playing catch up.
She added it was not fair to cut county services to fund fire services. Ms. Fletcher stated
as a member of the Timberlake VFD, their Chief was put in a position to send in a
firefighter with noncompliant air bottles and gear to respond to fire calls which was not
right. She encouraged the Board to fully fund VFDs as they deserve and noted her
opposition with the concept that no increase in taxes was the way to go.
Speaking in opposition to establishing the Person County Fire Protection Service
District were the following individuals:
Ms. Rachel Obie-Winstead Warren of 1084 Bowmantown Road, Roxboro said she
was not opposed to the VFDs or to fully funding the VFDs. She said she did not understand
the fire tax. She suggested to the Board to consider instead of adding a fire tax to assess
the homeowners’ insurance by 1% to fund expenses for the VFDs.
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June 4, 2018
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Mr. James Cole of 33 Cole Circle, Timberlake stated his concerns related to
increasing tax for retiree residents on a fixed income. If the fire tax is passed, he wanted it
to be fair and equitable with the VFDs to open their books to be audited by the county or
an independent audit firm.
A motion was made by Commissioner Jeffers and carried 5-0 to close the public
hearing for establishing the Person County Fire Protection Service District.
CONSIDERATION TO ADOPT A RESOLUTION ESTABLISHING THE PERSON
COUNTY FIRE PROTECTION SERVICE DISTRICT:
Chairman Kendrick explained the Board was not adopting a fire tax rate at this
time; the fire tax rate would be further discussed at the budget work session. Chairman
Kendrick noted the concept of establishing a Fire Protection Service District by adoption
of a resolution was before the Board.
Tax Administrator, Russell Jones requested the Board’s consideration to adopt a
Resolution Establishing the Person County Fire Protection Service District based on public
comments provided and the Board’s determination if there was a demonstrable need, if it
was an impossible or impracticable to provide the services on a countywide basis, if it was
economically feasible to provide the proposed services in the district without unreasonable
or burdensome annual tax levies; and there was a demonstrable demand for the proposed
services by persons residing in the proposed district.
A motion was made by Commissioner Jeffers and carried 5-0 to adopt a
Resolution Establishing the Person County Fire Protection Service District.
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PUBLIC HEARING:
FISCAL YEAR 2018-2019 RECOMMENDED BUDGET:
A motion was made by Vice Chairman Powell and carried 5-0 to open the duly
advertised public hearing for the Fiscal Year 2018-2019 Recommended Budget.
There were no individuals appearing before the Board to speak in favor of or in
opposition to the Fiscal Year 2018-2019 Recommended Budget.
A motion was made by Commissioner Jeffers and carried 5-0 to close the public
hearing for Fiscal Year 2018-2019 Recommended Budget.
INFORMAL COMMENTS:
There were no comments from the public.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Puryear and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of May 21, 2018,
B. Budget Amendment #17,
C. NC Education Lottery Application for School Painting at North End and
Woodland Elementary Schools in the amount of $145,000, and
D. Adoption of Uniform Guidance Policies,
1) Uniform Guidance Procurement Policy,
2) Uniform Guidance Conflict of Interest and Gifts Policy
Commissioner Jeffers requested the results of the Person County Schools’ Facility
Needs Assessment referencing the schools’ request to draw down lottery funds for the
purpose of painting. Finance Director, Amy Wehrenberg noted it was the Schools’
authority to request lottery funds for projects such as painting. Assistant County Manager,
Sybil Tate said she would follow up with the Schools’ Superintendent for an update on the
study and get that information to the Board.
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CHAIRMAN’S REPORT:
Chairman Kendrick had no report. He thanked the boy scouts and the citizens
taking time to attend the Board’s meeting and to provide input to the Board.
MANAGER’S REPORT:
County Manager, Heidi York reported the Board scheduled its first budget work
session for June 6, 2018 starting at 9:30am in the Board’s usual meeting room 215. If
needed, a second budget work session will be held on June 13, 2018 at 9:00am. She asked
the Board to send along to her any topics for further discussion.
COMMISSIONER REPORT/COMMENTS:
Vice Chairman Powell had no report.
Commissioner Jeffers reported at a recent NACo meeting, he learned about a new
program called U.S. Communities. U.S. Communities is the leading national cooperative
purchasing program, providing world-class government procurement resources and
solutions to local and state government agencies, school districts (K-12), higher education
institutions, and nonprofits looking for the best overall supplier government pricing. He
asked staff to obtain a list of the stores for distribution to the VFDs and other nonprofits in
the County.
Commissioner Clayton reported recent opportunities to promote Person County at
economic update meetings in Raleigh. He thanked Stuart Gilbert for his efforts, in
particular with Person County’s Mega site.
Commissioner Puryear reported a Granville County horse farm that serves as a
therapeutic resource for JCPC noting he reached out to John Hill and other members of
JCPC for a potential visit. Commissioner Jeffers stated Person County Group Homes has
a similar resource at their site known as the Farm in Leasburg.
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CLOSED SESSION #1
A motion was made by Vice Chairman Powell and carried 5-0 to enter into Closed
Session per General Statute 143-318.11(a)(4) at 7:41pm for the purpose of discussion of
matters relating to the location or expansion of industries or other businesses in the county
as well as per General Statute 143-318.11(a)(3) for the purpose to consult with the county
attorney in order to preserve the attorney-client privilege with the following individuals
permitted to attend: County Manager, Heidi York, Clerk to the Board, Brenda Reaves,
County Attorney, Ron Aycock, Assistant County Manager, Sybil Tate, IT Director, Chris
Puryear and Consultant, Joe Freddoso. Chairman Kendrick announced the Closed Session
would be called to order in the Board’s usual meeting room 215 following a brief recess.
Chairman Kendrick called the Closed Session to order at 7:53pm.
A motion was made by Commissioner Jeffers and carried 5-0 to return to open
session at 8:44pm.
ADJOURNMENT:
A motion was made by Vice Chairman Powell and carried 5-0 to adjourn the
meeting at 8:44pm.
_____________________________ ______________________________
Brenda B. Reaves Tracey L. Kendrick
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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June 6, 2018
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PERSON COUNTY BOARD OF COMMISSIONERS JUNE 6, 2018
MEMBERS PRESENT OTHERS PRESENT
Tracey L. Kendrick Heidi York, County Manager
Gordon Powell
Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear
B. Ray Jeffers
The Board of Commissioners for the County of Person, North Carolina, met in a
special called session on Monday, June 6, 2018 at 9:30am in the Commissioners’ meeting
room in the Person County Office Building for the purpose of a work session focusing on
the Fiscal Year 2018-2019 Budget.
Chairman Kendrick called the meeting to order.
County Manager, Heidi York welcomed the group to the first budget work session.
In an effort to set an agenda, Ms. York offered the following as a starting pointing for
discussions:
Assistant Finance & Budget Manager, Laura Jensen would provide clarification on
a couple of adjustments to the proposed budget,
Two new requests to the Board:
o 1) City of Roxboro request to fund $4,750 toward the Fireworks, and
o 2) Roxboro Area Chamber of Commerce request to fund $2,500 toward the
Personality Festival, and
Volunteer Fire Department (VFD) funding
ADJUSTMENTS TO THE PROPOSED BUDGET:
Assistant Finance & Budget Manager, Laura Jensen updated the Board on the
following adjustments that do not impact the overall total in the Manager’s proposed
budget:
1) 911 Telephone System Fund: The 911 Telephone System Board requested the
County use $68,143 in available 911 Telephone System Fund Balance which
would reduce the state allocation by the same amount.
2) Fund 250: The Fire Tax District Fund – the $100,000 state grant being
appropriated into Fund 250 caused administrative burdens for the VFDs so staff
has pledged that $100,000 against the County’s purchase of VIPER radios for
the VFDs.
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VOLUNTTER FIRE DEPARTMENT FUNDING:
County Manager, Heidi York stated in the Manager’s Proposed Budget the
following are included:
Sets fire tax at .0182 = $669,000
Sets property tax at .6818
Includes a General Fund appropriation of $330K
Ms. York outlined the Board’s Property/Fire Tax Rate Policy as dedicated funding
source (fire tax only) vs. mixed revenues (currently proposed using a combination of both
a fire tax and an appropriation from the General Fund).
Ms. York highlighted her proposed budget was tax payer neutral (.6818) to offset
the fire tax at .0182 (only the City of Roxboro residents will see a decrease). The total loss
of revenue in the proposed budget was $812K vs. an efficient use of revenues (maintains
the current property tax rate .70, and provides consistency). Ms. York stated should the
Board make an adjustment from her proposed budget to stay at .70 tax rate, the budget
would have a surplus.
Commissioner Jeffers spoke in favor of fully funding the fire tax at .0272 for the
$1M appropriation and to maintain the property tax rate at .70. Amy Wehrenberg, Finance
Director estimated a surplus on the proposed budget at $1M or so.
Commissioner Puryear stated support for the proposed budget as presented.
Chairman Kendrick advocated for leaving the property tax rate at .70 and not lose
the tax revenue from the City of Roxboro residents for a decrease in the rate as well as any
future growth revenues. He noted support to the VFDs and suggested he could agree with
a one cent or so fire tax.
A motion was made by Commissioner Jeffers to set a fire tax at .0272 and keep the
property tax rate at .70 with direction to staff to bring back a budget ordinance reflecting
those changes.
A substitute motion was made by Chairman Kendrick to defer action on this item
until the next meeting.
Commissioner Jeffers and Chairman Kendrick agreed to withdraw their motions
respectively to allow further discussion and deliberations.
Chairman Kendrick reiterated his support for the property tax rate to remain at .70
with a fire tax being set at .01 to allow an opportunity of economic growth to make up the
difference.
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Tax Administrator, Russell Jones offered another option to the Board for
consideration: set the fire tax at .0272 to fully fund the fire tax for the $1M appropriation
to VFDs and reduce the property tax from .70 to .69 for a combined rate of .7172.
Vice Chairman Powell stated the expectation for the VFDs to achieve a lower ISO
rating for homeowners within the fire district although, it may take some time to do so.
Commissioner Puryear asked for a printout or slide with the numbers discussed in
the options for the Board to consider at the next budget work session.
Chairman Clayton stated opposition to reducing the property tax rate.
A motion was made by Chairman Kendrick and carried 5-0 to keep the property
tax rate at .70 and set a fire tax rate at .01.
Ms. Tate presented to the Board an estimated surplus to the budget based on the
above motion was $411,000.
CITY OF ROXBORO REQUEST TO FUND $4,750 TOWARD THE FIREWORKS:
Commissioner Puryear advocated for the City of Roxboro’s request to assist in the
funding for the biggest event in Person County.
A motion was made by Vice Chairman Powell and carried 5-0 to appropriate
$4,750 to the City of Roxboro for the Independence Day Fireworks. This appropriation
would be funded from the budget surplus noted above.
ROXBORO AREA CHAMBER OF COMMERCE REQUEST TO FUND $2,500
TOWARD THE PERSONALITY FESTIVAL:
Chairman Kendrick presented a request by the Chamber of Commerce for the
County to assist in funding $2,500 in support of the Personality Festival.
Commissioner Puryear requested the Board to recuse him from discussion and
action on this item due to his wife being employed by the Chamber.
A motion was made by Chairman Kendrick and carried 4-0 to recuse
Commissioner Puryear from the request by the Chamber of Commerce.
A motion was made by Commissioner Jeffers and carried 4-0 to appropriate
$2,500 to the Roxboro Chamber of Commerce toward the Personality Festival. This
appropriation would be funded from the budget surplus noted above.
Staff noted the balance in the surplus based on all actions above was estimated at
$403,750 or so.
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Vice Chairman Powell asked about economic catalyst funding. Ms. Jensen stated
the Economic Catalyst Fund Balance total was at $1.88M at last audit and $634,000 was
budgeted to be paid out of this fund for economic incentives during the upcoming fiscal
year. Chairman Kendrick suggested Vice Chairman Powell to take this information back
to the economic board with any future needs to be brought to the Board for funding from
Contingency or the General Fund.
Vice Chairman Powell stated a decision was forthcoming related to filling the
economic development director position using the services of a consultant. He stated his
preference to use the surplus budget to pay the associated fees versus the budget
appropriation in the Economic Catalyst Fund. Ms. York said she would be bringing a
proposal at the Board’s next meeting for consideration to hire a consultant as the recruiter
for that position.
A motion was made by Chairman Kendrick and carried 5-0 for staff to prepare a
Budget Ordinance based on the actions above with the remaining surplus funds of the
Fiscal Year 2018-2019 Budget placed into the Contingency Fund.
Commissioner Clayton asked about the Board’s second budget work session. Clerk
to the Board, Brenda Reaves stated the second budget work session (June 13, 2018) was
not officially noticed, and was set only if needed by the Board. The Board, by consensus,
agreed the second budget work session was not needed, and therefore no budget work
session would be held on June 13, 2018. The next Board meeting would be its regularly
scheduled meeting on June 18, 2018 at 9:00am.
ADJOURNMENT:
A motion was made by Commissioner Jeffers and carried 5-0 to adjourn the
meeting at 10:29am.
_____________________________ ______________________________
Brenda B. Reaves Tracey L. Kendrick
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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6/21/2018
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
Public Safety 20,127
Culture and Recreation 12,231
Self Funded Health Insurance 190,073
REVENUES General Fund
Charges for Services 140,931
Other Revenues 19,800
Investment Earnings 1,700
Fund Balance Appropriation 60,000
EXPENDITURES Person Industries and MRF
Community Rehab Prog Services (4,086)
Material Recovery Facility 4,086
Explanation:
BUDGET AMENDMENT
Correct Budget Amendment #5 to re-categorize Wellness Gym Fees from Other Revenues (-
$60) to Charges for Services ($60); transfer of Person Industries maintenance and repair
vehicle funds (-$4,086) to the Person County Recycling Center for vehicle maintenance
needs ($4,086); recognize additional EMS revenues for purchase of new stretcher system
($20,127); recognize additional revenues from Sportsplex and Recreation divisions
($12,231); appropriate available revenues to cover health insurance claim expenses
($190,073).
BA-1823
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AGENDA ABSTRACT
Meeting Date: June 18, 2018
Agenda Title: 2018 Land and Water Conservation Trust Fund Grant Close-out Requirement:
Deed Restriction for The Rock Athletics and Recreation Complex (Roxplex) Property.
Summary of Information:
In August of 2017 the Person County Recreation, Arts, and Parks Department was awarded a
Federal Land and Water Conservation Fund Grant (LWCF) in the amount of $250,000 for the
acquisition and development of the Rock Athletic and Recreation Complex (formerly the Sports
Plex). One of the grant requirements is that a recreational restrictive covenant is placed on the deed.
The recreational restrictive covenant will state that the property can only be used for public
recreational purposes. If the County ever decided to change the use they would be required to
request permission from the North Carolina Division of Parks and Recreation.
Recommended Action: Adopt the required recreational restrictive covenant to be added to the deed
to receive the $250,000 award from the Land and Water Trust Fund Grant.
Submitted By: John Hill, Director of Recreation, Arts, and Parks Department.
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AGENDA ABSTRACT
Meeting date: June 18, 2018
Agenda Title: Fiscal Year 2018-2019 Budget Ordinance
Summary of Information: General Statute 159-13(a) directs that the annual budget must
be adopted by July 1. The budget ordinance may be adopted at any regular or special
meeting at which a quorum is present, by a majority of those present and voting. The
Ordinance for FY18-19 is before the Board for adoption having fulfilled the legal
requirements including the conducting of a public hearing.
Recommended Action: Adopt the Fiscal Year 18-19 Budget Ordinance
Submitted By: Heidi York, County Manager and Amy Wehrenberg, Finance Director
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PERSON COUNTY,
NORTH CAROLINA
2018-2019
BUDGET ORDINANCE
BE IT ORDAINED by the Board of Commissioners of Person County, North Carolina (the “Board”):
Section 1. The following amounts are hereby appropriated in General Fund for the operation of the
county government and its activities for the fiscal year beginning July 1, 2018 and ending June 30,
2019, in accordance with the chart of accounts heretofore established for this county and by function
as listed below:
EXPENDITURES
AMOUNT
PERCENT
OF BUDGET
General Government $ 7,539,541 12.4
Public Safety 13,398,861 22.0
Transportation 1,084,197 1.8
Human Services 14,106,067 23.2
Education 11,432,227 18.8
Environmental Protection 141,583 0.2
Economic and Physical Development 900,306 1.5
Culture and Recreation 1,806,864 3.0
Debt Service 2,120,307 3.5
Self-Funded Health Insurance 3,780,000 6.2
Transfers to Other Funds and Component Unit 3,567,356 5.9
Contingency 950,839 1.5
TOTAL GENERAL FUND APPROPRIATIONS $ 60,828,148 100.0
Section 2. The appropriations to the Board of Education for current expense, firstly, shall be made
from any funds that are dedicated to the use of the schools and secondly, shall be made from general
county revenues to the extent necessary and for capital expenditures shall be by project, as listed in
the the categories in the budget of the Board of Education, to the extent of the amount available for
capital appropriations. Capital outlay will be distributed on a requisition basis as expenditures are
incurred. Documentation of expenditures must be submitted to the Person County Finance Office in
such form as they prescribe prior to reimbursement.
The appropriation of state funds from the State Library of North Carolina shall be used exclusively for
operating expenditures of the Person County Public Library.
The appropriations made and revenues estimated hereafter shall be for the fiscal year beginning July
1, 2018 and ending June 30, 2019.
44
Section 3. It is estimated that the following revenues will be available in the General Fund:
REVENUES
AMOUNT
PERCENT
OF
BUDGET
Ad Valorem Taxes $ 31,742,400 52.2
Local Option Sales Taxes 8,215,000 13.5
Other Taxes 347,000 0.6
Licenses and Permits 469,700 0.8
Intergovernmental Revenues 7,776,967 12.8
Investment Earnings 101,650 0.2
Charges for Services 8,343,629 13.7
Other Revenues 985,955 1.6
Transfers from Component Unit 251,800 0.4
Fund Balance Appropriated 2,594,047 4.2
TOTAL GENERAL FUND REVENUES $ 60,828,148 100.0
Section 4. The following amounts are hereby appropriated, and included in the General Fund, for
Debt Service for the payment of principal and interest on the outstanding debt of the county, and the
expenses relating thereto:
Principal – 2006 Installment Financing Contract – Reroof and Paving $ 400,000
Interest – 2006 Installment Financing Contract – Reroof and Paving 42,471
Prin - 2010 Installment Financing Contract–Cthouse Renov & Various Re-Roofing 300,000
Int - 2010 Installment Financing Contract–Cthouse Renov & Various Re-Roofing 27,540
Prin - 2012 Installment Financing Contract–Schools Re-Roofing 208,836
Int - 2012 Installment Financing Contract–Schools Re-Roofing 75,918
Principal – 2014 Installment Financing Contract – PCRC & Re-Roofing 100,000
Interest – 2014 Installment Financing Contract – PCRC & Re-Roofing 41,300
Principal – 2015 Capital Lease – Election Equipment 41,069
Interest – 2015 Capital Lease – Election Equipment 8,174
Principal – 2017 Installment Financing Contract – Senior Center 152,333
Interest – 2017 Installment Financing Contract – Senior Center 55,237
Principal – 2016 Installment Financing Contract – Roxplex & Reroofing 220,000
Interest – 2016 Installment Financing Contract – Roxplex & Reroofing 32,612
Principal – 2017 Installment Financing Contract – Tower and Broadband 100,000
Interest – 2017 Installment Financing Contract – Tower and Broadband 150,390
Principal – 2018 PEMC Ambulance Loan 155,218
Issuance Costs 9,209
Transfer to Fleet Fund 503,751
Total $ 2,624,058
45
Section 5. The following amounts are hereby appropriated in an Internal Service Fund for the
payment of employee claims and administration expenses associated with the County’s Self-Funded
Health Insurance Program:
Self-Funded Health Insurance Costs $ 3,780,000
Section 6. It is estimated that the following revenues, including the receipt of premium payments from
the County for its employees and from the employees for their dependents, will be available in the
Self-Funded Health Insurance Fund:
Charges for Services $ 3,374,425
Investment Earnings 1,000
Transfer from General Fund 404,575
Total $ 3,780,000
Section 7. The following amounts are hereby appropriated in the Person Industries & PI Material
Recovery Facility (MRF) Fund:
Community Rehabilitation Program Services $ 3,004,578
Material Recovery Facility 610,439
Total $ 3,615,017
Section 8. It is estimated that the following revenues will be available in the Person Industries & PI
Material Recovery Facility (MRF) Fund:
Intergovernmental Revenues $ 532,863
Charges for Services 2,651,020
Investment Earnings 3,100
Other Revenues 6,200
Transfer from General Fund
Person Industries 197,695
Material Recovery Facility 224,139
Total $ 3,615,017
Section 9. The following amounts are hereby appropriated in the Fire Tax District Fund, which was
established to provide for all operating and capital funding of the local volunteer fire and rescue
departments:
Fire Tax District $ 1,000,000
Section 10. It is estimated that the following revenues will be available in the Fire Tax District Fund:
Ad Valorem Taxes $ 370,334
Transfer from General Fund 629,666
Total $ 1,000,000
46
Section 11. The following amounts are hereby appropriated in the Emergency Telephone System
Fund:
Emergency Telephone System $ 624,505
Section 12. It is estimated that the following revenues will be available in the Emergency Telephone
System Fund:
E-911 State Surcharges $ 556,362
Fund Balance Appropriation _68,143
Total $ 624,505
Section 13. The following amounts are hereby appropriated in the Revolving Loan Fund, which was
established to provide loans to small businesses to promote economic development:
Reserved for Loans $ 5,695
Section 14. It is estimated that the following revenues will be available in the Revolving Loan Fund:
Other Revenues $ 5,455
Investment Earnings _240
Total $ 5,695
Section 15. The following amounts are hereby appropriated in the Economic Catalyst Fund for future
industrial incentives and expansion efforts of current industry facilities:
Industrial Recruitment Incentives $ 630,000
Section 16. It is estimated that the following revenues will be available in the Economic Catalyst
Fund:
Fund Balance Appropriation $ 630,000
Section 17. The following amounts are hereby appropriated in the Water and Sewer Construction
Reserve Fund for the future funding of water and sewer construction:
Reserve for Water and Sewer Construction $ 30,000
Section 18. It is estimated that the following revenues will be available in the Water and Sewer
Construction Reserve Fund:
Shared Fees $ 30,000
47
Section 19. The following amounts are hereby appropriated in the Stormwater Fund for funding the
Stormwater Management Utility’s responsibilities for protection, restoration, and management of
stormwater quality:
Reserve for Stormwater Utility Management $ 250,000
Section 20. It is estimated that the following revenues will be available in the Stormwater Fund for
funding the Stormwater Management Utility’s responsibilities for protection, restoration, and
management of stormwater quality:
Stormwater Fees $ 250,000
Section 21. There is hereby levied a tax at the rate of seventy cents ($0.70) per one hundred dollars
($100) valuation of property listed for taxes as of January 1, 2018 for the purpose of raising revenues
from property taxes included in "Ad Valorem Taxes" in the General Fund in Section 3 of this
Ordinance.
This rate of tax is based on an estimated total valuation of property for the purpose of taxation of
$4,210,000,000 and an estimated collection rate of 97.50%. In addition to these revenues, the County
is also including licensed motor vehicle tax revenues collected by the North Carolina License Plate
Agencies, which is budgeted to generate $2,492,000 in revenues.
Section 22. There is hereby levied a tax at the rate of one cent ($0.01) per one hundred dollars
($100) valuation of property listed for taxes as of January 1, 2018 for the purpose of raising revenues
from fire service protection district taxes included in "Ad Valorem Taxes" in the Fire Tax District Fund
in Section 10 of this Ordinance.
This rate of tax is based on an estimated total valuation of property for the purpose of taxation of
$3,565,000,000 and an estimated collection rate of 97.50%. In addition to these revenues, the County
is also including licensed motor vehicle tax revenues collected by the North Carolina License Plate
Agencies, which is budgeted to generate $21,576 in revenues.
Section 23. Charges for services and fees by County departments, excluding those established by
state statute, are levied in the amounts set forth in the attached Fee Schedule. (Attachment 1)
Section 24. The budget officer is hereby authorized to transfer appropriations within a fund as
contained herein under the following conditions:
a. She may transfer amounts between objects of expenditure within a department and
between departments within the same functional area without limitation and without a report to the
Board of Commissioners.
b. She may transfer amounts up to $10,000 between functional areas of the same fund with
an official report on such transfers at the next regular meeting of the Board of Commissioners.
48
c. She may not transfer any amount between funds or from the regular contingency
appropriation within any fund, except that she may transfer any amount from the Information
Technology Systems Fund for technology-related items and the Fleet Management Fund for the
appropriation of vehicles, without a report to the Board of Commissioners.
Section 25. The County Manager, or her designee, is hereby authorized to execute contractual
documents under the following conditions:
a. She may execute contracts for construction repair projects which do not require formal
competitive bid procedures.
b. She may execute contracts for: (1) purchase of apparatus, supplies and materials, or
equipment which is within budgeted department appropriations, (2) leases of personal property for a
duration of one year or less and within budgeted department appropriations and (3) services which are
within department appropriations.
c. She may execute grant agreements to or from public and nonprofit organizations that are
within budgeted appropriations, unless grantor organization requires execution by the Board of
Commissioners.
d. She may execute contracts, as the lessor/lessee of real property, which are of one-year
duration or less, if funds are within budgeted appropriations.
e. She may execute contracts for consultant services, which consultant fees are estimated
to be less than $10,000 and if funds are within budgeted appropriations.
Section 26. The Finance Director may make cash advances between funds during the fiscal year
without reporting to the Board of Commissioners. Any advances outstanding at fiscal year-end must
be reported to the board except those involving funds where grant revenues or unreimbursed debt
proceeds arise from prior county expenditures.
Section 27. Copies of the Budget Ordinance shall be furnished to the Budget Officer, the Finance
Director, and the Tax Administrator for direction in the carrying out of their duties.
Adopted this the 18th day of June 2018.
_______________________________________
Tracey L Kendrick, Chairman
Person County Board of Commissioners
_______________________________________
Brenda B. Reaves, Clerk to the Board
49
FY 2018‐2019
Adopted Fee Schedule
Attachment 1
Department Fee Type FY 2017‐2018 Adopted Fees FY 2018‐2019 Adopted Fees
Animal Control
Adoption Fees
Adoption Fee ‐ includes age appropriate vaccinations $25 no change
Deposit required for unaltered animal (Deposit will be refunded if completed
before the deadline that is stated on adoption contract)$100 no change
Reclaim Fees
1st Offense Reclaim $25 no change
2nd Offense Reclaim (in one year period)$50 no change
3+ Offense Reclaim (in one year period)$100 no change
Regular holding per night $5 no change
Quarantine holding per night $10 no change
Animal Pick Up Fees
Pick up litter of puppies or kittens (If mother of litter is surrendered at time of
pickup, there will be no charge)$25 no change
Pick up injured or sick animals $25 no change
Deposit fee for Humane Dog or Cat Trap $25 no change
Vaccination Fees
Rabies Vaccine (if unvaccinated or no proof of vaccination)$10 no change
5 way Vaccine $6 no change
Citations
No current or displayed Rabies Tag $25 no change
Permitting a dog to run at large $25 no change
Allowing a female "in heat" to run at large $25 no change
Cruelty to animals $100 no change
Interfering with an Animal Services Officer $100 no change
Nuisance $25 no change
Leaving a dangerous dog unattended $100 no change
Recreation Arts and Parks
Mayo Park Cabins
Small (Per Night)$55 no change
Large (Per Night)$65 no change
Camp Sites
RV (1‐4) and (9‐18) (Per Night)$25 no change
Waterfront Tent Sites (5‐8) (Per Night)$20 no change
Non‐Waterfront Primitive Sites (19‐30) (Per Night)$10 no change
Non‐Waterfront Group Site (Per Night)$75 no change
Shelters (Numbered 1‐8)
Four Hours or Less $25 no change
Four Hours or More $50 no change
Environmental Education and Community Center
Resident (Hourly)$40 no change
Resident (Daily, 8 Hours)$200 no change
Resident (Daily with Special Use Permit, 8 hours)$250 no change
Resident Deposit $200 no change
Non‐Resident (Hourly)$58 no change
Non‐Resident (Daily, 8 Hours)$300 no change
Non‐Resident (Daily with Special Use Permit, 8 hours)$350 no change
Non‐Resident Deposit $200 no change
Amphitheatre
Local Non‐Profit Agencies (Rental)$150 no change
Local Non‐Profit Agencies Rehearsal (Per Hour)$25 no change
Private Organizations (Rental)$300 no change
Private Organizations Rehearsal (Per Hour)$50 no change
Private Organizations or Individuals; Non‐Performance (Rental)$250 no change
Private Organizations or Individuals; Non‐Performance Rehearsal (Per $20 no change
Resident Security Deposit $200 no change
Non‐Resident Security Deposit $200 no change
Staffing of Rangers and Officers for the rental or events (Requested)$25 per hour no change
Special Use Permit for Environmental Education Center/Amphitheater $50 no change
Canoes, Kayaks and Paddle Boards
Four Hours or Less (Per Vessel)$10 no change
Half Day (12 Hours) (Per Vessel)$15 no change
Full Day (24 Hours) (Per Vessel)$20 no change
Weekend (48 Hours) (Per Vessel)$40 no change
Security Deposit $25 no change
Horse Shoes $5 no change
Corn Hole Set $5 no change
Lake Maps
Purchased at Office (Each)$6 no change
Purchased by Mail or (Internet)$7 no change
Bundle of Fire Wood $5 no change
RV Dump Station (Non‐Camper) Per Use $25 no change
EECC Equipment
Chairs and Tables
Resident Chairs (Indoor)$1 no change
Resident Chairs (outdoor)$2 no change
Resident Tables (Indoor)$2 no change
Resident Tables (outdoor)$3 no change
Non‐Resident Chairs (Indoor)$2 no change
50
FY 2018‐2019
Adopted Fee Schedule
Attachment 1
Department Fee Type FY 2017‐2018 Adopted Fees FY 2018‐2019 Adopted Fees
Non‐Resident Chairs (Outdoor)$2 no change
Non‐Resident Tables (Indoor)$3 no change
Non‐Resident Tables (Outdoor)$5 no change
AV Equipment
Resident Hourly (Per Unit)$5 no change
Resident Daily (Per Unit) (8 Hours)$25 no change
Non‐Resident Hourly (Per Unit)$8 no change
Non‐Resident Daily (Per Unit) (8 Hours)$40 no change
Power Point Projector
Resident Hourly $10 no change
Resident Daily (8 Hours)$50 no change
Non‐Resident Hourly $15 no change
Non‐Resident Daily (8 Hours)$75 no change
Kirby Auditorium and Second Floor Rental Rental
Auditorium ‐Private for Profit Performance $300 no change
Auditorium ‐Private Non‐Profit Org Performance $200 no change
Auditorium ‐School and Government Org N/A no change
Auditorium ‐Private for Profit Rehearsal $25 per hour no change
Auditorium ‐Private Non‐Profit Rehearsal $25 per hour no change
Second Floor ‐ Private Non‐Profit Studio Rental $10/hour, $40/day no change
Second Floor ‐ Private for Profit Studio Rental $20/hour, $80/day no change
Second Floor ‐ Private Non‐Profit Hall Rental $20/hour, $80/day no change
Second Floor ‐ Private for Profit Hall Rental $30/hour, $120/day no change
Second Floor ‐ Private Non‐Profit Entire Main Hall Rental $40/hour, $160/day no change
Second Floor ‐ Private for Profit Entire Main Hall Rental $60/hour, $240/day no change
Second Floor ‐ Private for Non‐Profit Whole Floor Renta $75/hour, $300/day no change
Second Floor ‐ Private for Profit Whole Floor Rental $100/hour, $400/day no change
Lighting Technician $17 per hour no change
Spotlight Technician $12 per hour no change
Spotlight Equipment (Categories II&III)$10 per hour no change
Sound Technician $17 per hour no change
Sound Equipment (Categories II&III rehearsal)$10 per hour no change
Sound Equipment (Non‐profit performance)$10 per hour no change
Sound Equipment (Private Performance)$50 per performance no change
Piano Tuning Request or Move $150 no change
All Security Deposits $200 no change
Concession Stand Fee $25 per day no change
Staff Utilization Fee $10 per hour no change
Consignment Ticket Sales $1.00‐$10.00 $0.50 per ticket no change
consignment Ticket Sales $11.00‐$15.00 $1 per ticket no change
consignment Ticket Sales $16.00‐$20.00 $1.5 per ticket no change
Consignment Tickets Sales $20.00‐Up $2 per ticket no change
Consignment Ticket Sales Tax (NC State Privilege Tax)0.0675%no change
Marquee advertising $50 set up + $10/day no change
Consignment Sales (arts, products, etc.)Negotiated by Director based on market and trends
Recreation Program and Facilities Athletic Programs
Recreational Programs
Recreation Program Late Fees Based on program costs
Sports Plex Tournament Rental
Field Rental NEW $175.00
Field Lights Rental NEW 25(per day/per field)
Maintenance Employee for Tournament (full duration of event)NEW $13.90 per hour
Facility Holding Fee (non‐refundable)NEW $100.00 per tournament
Field Drying Agent NEW $10.00 each
Facilities
Picnic Shelters (4 hours or less)$25 no change
Picnic Shelters (4 hours or more)$50 no change
Field Rentals( 4 hours of less)$75 no change
Field Rental (4 hours or more)$150 no change
Field Rental (Full Weekend)$200 no change
Field Light Rental (per hour)$25 no change
Gym Rental (per hour, min of 2 hours $35 no change
Concession Stand Rent (Hot Foods, Per Season)$200 no change
Concession Stand Rent (Pre‐packed Food, Per Season)$100 no change
Tennis Courts (One Court) 4 hours or less $15 no change
Tennis Courts (One Court) 4 hours or more $25 no change
Tennis Courts (weekend rental)$125 no change
Bleacher Rental $100 no change
All Security Deposits $200 no change
Person County Office Building Auditorium Rental Fee $25 per hour no change
Person County Office Building Auditorium Security Deposit $200 no change
Person County Office Building Auditorium Kitchen Fee $15 no change
Timberlake Building rental fee $15 per hour no change
Timberlake Building Security Deposit $100 no change
Returned Check $25 no change
Credit Card convenience Fee (Over the counter)Fee Percentage based on allowed no change
Person Industries
Fluorescent bulbs $0.40 no change
Pallet (per pallet)$1 no change
More than 5 tires or no State certification $1 per tire no change
Registration fees are set to cover the expense of operating each program
Registration fees are set to cover the expense of operating each program
51
FY 2018‐2019
Adopted Fee Schedule
Attachment 1
Department Fee Type FY 2017‐2018 Adopted Fees FY 2018‐2019 Adopted Fees
Electronics Recycling Fee
Televisions $10 per TV unit no change
Monitors $5 per monitor no change
Recycling tip fees for private haulers
Roll off (40‐21 cubic yards)$25 per load no change
Garbage truck (20‐16 cubic yards)$20 per load no change
Box truck (15‐9 cubic yards)$15 per load no change
Large trailer (8‐4 cubic yards)$10 per load no change
Pick‐up/trailer (3‐0 cubic yards)$5 per load no change
Planning
ZONING PERMITS
Residential: SFD, MH, Modular Home, or Duplex Construction, Additions,
Alterations, and Accessory Structures (storage sheds, garages, pools, etc.)$50 no change
Structures with an estimated value of less than $200 (ie. patios, well
houses)Permit fee waived no change
Non‐Residential ‐ Commercial & Industrial (includes additions)NEW
$150 up to 2 acres of lot size + $25 per
acre over 1 acre of lot size
Installation/Construction of Multi‐Family $75 no change
Location of Business in Existing Building $60 no change
Accessory Structure for Business or Industry $75 no change
All other construction/Uses not listed $75 no change
Off premises sign zoning permit $200 no change
All other sign zoning permits $40 no change
Structures built without a permit DOUBLE no change
Home occupations $75 no change
Variance request $250 no change
Appeals $250 no change
Rezoning requests $250 + $10 PER ACRE no change
Special use permit $250 + $10 PER ACRE no change
Conditional use permit $250 no change
Text amendment $250 no change
Vested rights $250 no change
Exempt plat NEW $25
Minor plats approval fee $25 + $10 PER LOT no change
Major plats approval fee $200 + $10 PER LOT no change
Final subdivision plat approval $200 no change
Revisions to approved subdivision $100 no change
Variation to subdivision ordinance $200 no change
Bond review $30 no change
Street renaming $200 no change
Street Sign fee $125 no change
Review fee exceeding density levels in watershed $100 no change
Cellular tower re‐certification $100 no change
Cellular tower fee $5,000 no change
Co‐Locate fee $2,000 $500
Consultant fee for towers $6,500 no change
Library
Overdue fines for books, audios, CDs, magazines (individual item cap $5) $0.20 per day no change
Overdue fines for DVD's (individual item cap $5)$1 per day no change
Photocopies/Computer Print‐outs $0.20 per page no change
Replacement Cards for lost, stolen, missing cards $5 no change
Out of County Fee for library card $25 no change
Out of State Fee for library card $75 no change
Sales $0.50 for book bags no change
Fines for children 0‐15 NEW no overdue fines
Emergency Services (EMS, 911)
Basic Life Support NE $326.85 no change
Basic Life Support E $522.96 no change
Advanced Life Support NE $392.22 no change
Advanced Life Support E $621.02 no change
Advanced Life Support 2 $898.93 no change
Specialty Care Transport $1,062.26 no change
Loaded Mileage Charge $11.04 per mile no change
Treatment, No transport $200 no change
Special Event Coverage (3 hour minimum)$100 per hour no change
R U OK ‐ 1 call bi‐weekly $5/month no change
R U OK ‐ 1 call per week $7/month no change
R U OK ‐ 2 calls per week $14/month no change
R U OK ‐ 1 call Mon‐Fri $45/month no change
R U OK ‐ One time set up fee $30 no change
GIS
8.5 X 11 or 11 X 17 $2 no change
18 X 24 $5 no change
24 X 36 $10 no change
Wall Map (35 X 40)$20 no change
CD/DVD $20 no change
Person County Mapbook $40 (pages only)no change
Custom requests requiring extensive personnel time $40/hour no change
Large document scanning to e‐mail NEW $2 per sheet
Large document scanning to CD/DVD NEW $20 per disc
Unmandated road sign NEW $200
52
FY 2018‐2019
Adopted Fee Schedule
Attachment 1
Department Fee Type FY 2017‐2018 Adopted Fees FY 2018‐2019 Adopted Fees
Sheriff
Civil Process Service Fee (In State)$30 no change
Service Fee (Out of State)$100 no change
Records Division Fingerprints $15 no change
Concealed Weapon Permits $90 no change
Concealed Weapon Permits ‐ Renewal $75 no change
Concealed Weapon Permits ‐ Duplicate $15 no change
Pistol Permits $5 no change
Report Copy $3 no change
Attorney's Request Criminal History Check $10 no change
Driver History Check $10 no change
National History Check $10 no change
Firearm Storage Fee 1‐5 Weapons $5 per month no change
6‐10 Weapons $10 per month no change
11‐15 Weapons $15 per month no change
16 or more Weapons $20 per month no change
Public Health
Collection by Venipuncture $16 no change
IUD Insertion $162 no change
IUD Removal $206 no change
Fetal Nonstress Test (Professional component)$75 no change
Fetal Nonstress Test (Technical component)$25 no change
Antepartum Care 4‐6 visits $1,154 no change
Antepartum Care 7+ visitss $1,756 no change
Ultrasound $150 no change
Lipid Profile $40 no change
Urinalysis $12 no change
Pregnancy Test $25 no change
Amines $12 no change
Blood Ocult, Feces $14 no change
Cholesterol $19 no change
Glucose Screening $19 no change
One Hour GTT $20 no change
GTT 3hr $48 no change
GTT 3hr added samples $19 no change
A1C $35 $44
Diagnostic Panel $40 $51
Blood Lead $30 no change
PSA $44 $50
Thyroid Profile w TSH $40 $46
Hemoglobin $13 no change
Rabies Titer $70 $99
PPD $25 no change
Varicella Titer $43 $59
GC Culture $28 no change
Vag B Strep $60 no change
Uricult $30 no change
Wetmount $19 no change
PAP $35 no change
Imm Adm nasal/oral $25 no change
Imm Adm nasal/oral each add'l $16 no change
Imm Adm single $35 no change
Imm Adm each addt'l $18 no change
Hep A (>=19)$78 no change
Hep A (1‐18)$40 no change
Twinrix $115 no change
Hib $40 no change
Gardasil 9 $235 no change
Influenza (6‐35 mo)$30 no change
Influenza ( 3yr+)$30 no change
Meningococcal B Bexsero (2 doses)$180 no change
Meningococcal B Trumenba (3 doses)$135 $145
Flu Mist $30 no change
Influenza High Dose Current Medicare rate no change
Kinrix $65 no change
Pentacel $100 $105
PCV ‐ 13 Prevnar $180 $192
Rabies IM $285 no change
Rotovirus $115 no change
MMR $76 $81
MMRV $200 $215
IPV $50 no change
Td $35 $45
DTAP (Daptacel, Tripedia, Infarix)$48 $45
Tdap (Adacel, Boostrix)$53 $58
Varicella $131 $135
Pediarix $90 $85
Pnuemonia $90 $105
Menactra $150 $140
Zoster Shingles $220 $225
Hep B (0‐19)$40 no change
Hep B (20+)$75 no change
53
FY 2018‐2019
Adopted Fee Schedule
Attachment 1
Department Fee Type FY 2017‐2018 Adopted Fees FY 2018‐2019 Adopted Fees
Hearing Screen $25 no change
Developmental Screen $35 no change
Therapeutic Injection $35 no change
Handling Fee $25 no change
Vision Screen $20 no change
New Problem Focused $88 no change
New Exp Problem Focus $153 no change
New Detailed $165 no change
New Comprehensive $344 no change
New Comp/High Severity $275 no change
Minimal Nurse $60 no change
Est Problem Focused $100 no change
Est Exp Problem Focus $149 no change
Est Detailed $224 no change
Est Comprehensive $260 no change
99381 New Physical Exam $259 no change
99382 New Physical Exam $279 no change
99383 New Physical Exam $277 no change
99384 New Physical Exam $244 no change
99385 New Physical Exam $244 no change
99386 New Physical Exam $286 no change
99391 Est Physical Exam $165 no change
99392 Est Physical Exam $246 no change
99393 Est Physical Exam $245 no change
99394 Est Physical Exam $212 no change
99395 Est Physical Exam $213 no change
99396 Est Physical Exam $233 no change
Autism Screen $21 no change
PPHV $278 $285
NBHV $278 $285
Dental Screen $59 no change
Dental Varnish $51 no change
Influenza Adm *$35
Pnuemonia Adm *$35
Depo Provera $85 no change
Rhogam Injection $140 no change
Alpha Hydroprogesterone $27 no change
Paragard IUD $600 $800
Mirena IUD $750 $900
OCP $3.42 $5
RN Services (TB/STD)$84 no change
Returned Check $25 no change
Medical Record Copy (per page)$0.50 no change
Accounting of Disclosure $0.25 no change
Hep B Surface Ab $40 $50
MMR Titer $76 $72
Smoking and tobacco cessation 3‐10 mins $20 no change
Smoking and tobacco cessation >10 mins $30 no change
54050 Destruction of lesion(s), penis papilloma $300 no change
56501 Destruction of lesion(s), vulva papilloma $300 no change
Antibody Screen $25 no change
ABO Grouping $7 no change
Rh Typing $7 no change
PMH High Risk Screening $50 no change
PMH Postpartum Screening $150 no change
AFP $90 no change
Liletta $150 $700
Nexplanon $600 $750
Insertion, nonbiodegradable drug delivery implant $150 no change
Removal, non‐biodegradable drug delivery implant $167 no change
Removal with reinsertion, non‐biodegradable drug delivery implant $232 no change
Postpartum Care NEW $125
Rotarix NEW $142
Flublok NEW $60
Pap IG, HPV‐hr NEW $72
Influenza virus vaccine, IIV4, split virus, preservative free, .5mL dosage forNEW $30
Influenza virus vaccine, IIV4, split virus, .25 mL dosage for intramuscular NEW $15
Influenza virus vaccine, IIV4, split virus, preservative free, .5mL dosage forNEW $30
Brief Emotional / behavioral assessment NEW $7
WBC/Hgb/Plt NEW $35
Antibody NEW $15
Urine Cult & Sensitivity NEW $15
ABO Group/RH NEW $15
Environmental Health Improvement Permit (Site Evaluation) <600 gpd $200 no change
Improvement Permit (Site Evaluation) >600 gpd $300 no change
Construction Authorization (Type IIa and IIIg)$150 no change
Construction Authorization (Type IIIb)$300 no change
Construction Authorization (Type IV)$400 no change
Construction Authorization (Type V and VI)$500 no change
Construction Authorization (Repairs) Type IIa and IIIg $150 no change
Construction Authorization (All others)$300 no change
Note: * LHD Cost According to Current Medicare Rate
54
FY 2018‐2019
Adopted Fee Schedule
Attachment 1
Department Fee Type FY 2017‐2018 Adopted Fees FY 2018‐2019 Adopted Fees
Engineered Option Permit Type II $105 no change
Engineered Option Permit Type III $150 no change
Engineered Option Permit Type IV $180 no change
Engineered Option Permit Type V $210 no change
Required Maintenance Inspections V(a)$125 no change
Mobile Home Replacement $150 no change
Building Addition (with site visit)$150 no change
Permit Revision (no site visit)$75 no change
Revisit Fee $30 no change
Well Permit (new/replacement) (includes water analysis)$300/$200 no change
Well Repair Permit $75 no change
Bacterilogical Water Samples $50/$25 (resample)no change
Chemical Water Sample $118 no change
Nitrate Water Sample $76 no change
Petroleum Water Sample $124 no change
Pesticide Water Sample $124 no change
Full Well Panel $124 no change
Coal Ash Panel $118 no change
Hexavalent Chromium $102 no change
Well Camera $150 no change
Restaurant Plan Review $100 no change
Temporary Food Establishment Plan Review $75/event no change
Pool permits $150/yr no change
Tattoo Artist permits $200/yr no change
Register of Deeds
INSTRUMENTS IN GENERAL:
1st Page thru 15 pages $26 no change
Page 16 and subsequent pages (each page)$4 no change
Additional multi‐instrument filing $10 no change
Additional name fee $2/name over 20 names no change
DEEDS OF TRUST – MORTGAGES:
1st Page thru 15 pages $64 $64
Page 16 and subsequent pages (each page)$4 no change
Additional multi‐instrument filing $10 no change
Additional name fee $2/name over 20 names no change
EXCISE TAX (DOCUMENTARY STAMPS): ($1.00 Per $500.00/$2.00 per no change
PLATS:
Record $21 no change
Highway Right‐of‐Way Plans $21 no change
Additional Page (highway right‐of‐way maps only)$5 no change
Certified copies $5 no change
Additional name fee $2/name over 20 names no change
UNIFORM COMMERCIAL CODE (UCC FINANCING STATEMENTS) –
1 – 2 Pages (effective date 7‐15‐2003)$38 no change
3 – 10 Pages $45 no change
Over 10 Pages ($45.00 plus $2.00 per page)no change
UCC copy request (mailed copies – per page)$1 no change
UCC search request prior to 7‐1‐2001 $30 no change
Additional name fee $2/name over 20 names no change
NON‐STANDARD DOCUMENT FEE: (Effective 7‐1‐2002)$25 no change
MARRIAGE LICENSES:
Issuing License $60 no change
Delayed Certificate with copy $20 no change
Corrections $10 no change
NOTARY QUALIFICATION/OATH:$10 no change
NOTARY AUTHENTICATION:$5 no change
NOTARIZATION OF SIGNATURES (per signature):$5 no change
CERTIFIED COPIES OF OTHER DOCUMENTS:
1st Page $5 no change
2nd and subsequent pages (each page)$2 no change
Comparing copies for certification $5 no change
VITAL RECORDS: (Birth/Death/Marriage)
Certified copy of birth/death/marriage $10 no change
Delayed Birth Applications/Registration (for another county)$10 no change
Delayed Birth Applications/Registration (received from another county)$10 no change
Delayed Birth Applications/Registration (No change county)$20 no change
Amendments (Preparation)$10 no change
Legitimations $10 no change
NC Vital Records Certified Copy $24 no change
NC Vital Records Amendments & Legitimations $15.00 payable to NC Vital Records no change
COPY MACHINE OR LASER PRINTER (each page)$0.50 no change
MAILED PHOTOCOPIES (each page) (up to 10 pages ‐ $.50 per page $1 no change
PLAT COPIES (Whole page 18 X 24) $2 no change
(Half page 11 X 17) $1 no change
FAX USAGE (send or receive; per document)$2 no change
Tax Administration
Color GIS Printout $2 no change
Black/White Copies $0.20 no change
Tax Card $0.25 no change
Copy of Tax Database (Access)$40 no change
55
FY 2018‐2019
Adopted Fee Schedule
Attachment 1
Department Fee Type FY 2017‐2018 Adopted Fees FY 2018‐2019 Adopted Fees
Inspections
New Homes Up to 1200 sq ft*$515 no change
*Fees reflect all trades 1201 to 2000 sq ft*$658 no change
2001 to 3000 sq ft*$812 no change
3001 to 5000 sq ft*$966 no change
5001 sq ft and up
$966 plus $0.22 per sq. ft over 5000
sq. ft no change
Homeowners Recovery Fee $10 no change
Separate Inspection for Temp Serv. Pole $60 no change
Mobile Homes W/O AC & With AC
*Fees reflect all trades Single Wide*$213 / $264 no change
Double Wide*$264 / $315 no change
Triple Wide & tag units*$281 / $332 no change
Deck fees (2 trips)$120 no change
Modular Homes On‐frame(including triple &tag units)*, **$460 no change
*Fees reflect all trades Off‐frame (w/no finishable attic)*$460 no change
**No plan review for on‐frame Off‐frame (w/ a finishable attic or 2nd story)*$511 no change
Deck fees (2 trips)$120 no change
Multi‐Family Dwellings First Unit*$570 no change
*Fees reflect all trades Each Additional Unit*$185 no change
Residential Additions/Remodel/Fire damage Up to 400 sq.ft., plus trade fees $120 no change
401 to 800 sq. ft., plus trade fees $145 no change
801 to 1200 sq. ft., plus trade fees $.20 per sq. ft no change
Over 1200 sq.ft use new home fees no change
Trade Fees:
Plumbing $60 no change
* Trade fee for electrical does not reflect
change of service construction Electrical*$60 no change
**Trade fee for mechanical doesn't reflect
installation or change out of HVAC units Mechanical**$60 no change
Non‐Residential Fees Job Cost:
$0‐$700 $60 no change
$701‐$1,500 $120 no change
$1,501‐$2,500 $195 no change
$2501 ‐ $25,000 $387 no change
$25,001 ‐ $50,000 $580 no change
$50,001 ‐ $100,000 $830 no change
$100,000 ‐ $200,000 $1,359 no change
$200,000 ‐ $350,000 $2,648 no change
$500,000 ‐ $750,000 $3,940 no change
$500,001 ‐ $750,000 $5,211 no change
$750,000 ‐ $1,000,000 $6,370 no change
1,000,001+ Jobs add $2.80 per $1000 over no change
Miscellaneous Non‐Residential
Foundation Permit (4trips)$200 no change
Demolition Permit (2trips)$100 no change
Modular Classrooms/office $282 w/out AC no change
$350 w/AC no change
Temp. Work Trailer $228 w/out AC no change
$278 w/AC no change
Electrical Fees Electrical:
New service/New Const.included in fee
Residential:
~up to 200 amp $60 no change
~exceeding 200 amps $120 no change
Farm Buildings/ Shops/ Agriculture
~up to 200 amp $60 no change
~exceeding 200 amps $120 no change
Temporary Power Permit (Residential)$100 no change
Fine for occupying a residence before CO is issued $2,000 no change
Non‐residential Services:Based on job cost no change
100 amp service $60 + Fee (based on job cost)no change
150 amp service $70 + Fee (based on job cost)no change
200 amp service $80 + Fee (based on job cost)no change
300 amp service $90 + Fee (based on job cost)no change
400 amp service $110 + Fee (based on job cost)no change
service increase per amp .40
480 volt system up to 400amp $300+ Fee (based on job cost)no change
480 volt system Over 400 use formula (.00050 per volt amp)
amps x voltage x .00050 = fee (added to the original $300)
Alarm Systems $60 + Fee (based on job cost)no change
Temporary Power Permit (Commercial)$100 no change
Fine for occupying a commercial building before CO is issued $2,000 no change
Mechanical Fees Mechanical:
Non‐Residential:
Hood‐Commercial Cooking Equipment $60 + Fee (based on job cost)no change
Refrigeration $60 + Fee (based on job cost)no change
Residential:
Replacement/Changeout $60 Per trip no change
Plumbing Fees Plumbing:
Residential:$60 Per trip no change
Non‐Residential:Based on Job cost no change
56
FY 2018‐2019
Adopted Fee Schedule
Attachment 1
Department Fee Type FY 2017‐2018 Adopted Fees FY 2018‐2019 Adopted Fees
Accessory Buildings Unfinished walls $99 no change
Finished/closed walls $132 no change
Garage (unfinished) + trade fees $150 no change
Garage (finished) + trade fees $200 no change
Pre‐fab placed on lot $60 no change
Trade Fees $60 each no change
Farm Accessory Bldg. (Trade fees that apply)$60 each no change
Signs Base Fee $100 no change
Wall‐mount Base Fee $60 no change
Trade Fee (Electrical)$60 no change
Swimming Pools Base Fee $120 no change
Trade Fees $60 no change
Miscellaneous Permit Fee for Single Trade $60 Per trip no change
Gas piping Permit $60 no change
Moved Homes plus trade fees $165 no change
Building Compliance Inspect per trip $60 no change
Issuance of Duplicate Placard per card $5 no change
Searching & or duplication for past permit inspection records or
Certificate Of Occupancy $1 per page no change
Restamp Plans (lost original sets)$25 no change
Work begun w/out permits Double Fees no change
Permit Renewal/Expired Permit (Permits expired for more than 18
months will not be re‐issued. A new permit must be obtained.)50% of original fee no change
Any Special Inspection $65 no change
Re‐inspection Fee $60 per trip no change
Not ready for inspection $60/trade no change
10 or more code violations $100 no change
2nd Reinspection $100 no change
3rd Reinspection $150 no change
4th Reinspection $300 no change
Minimum Fee (not covered in fee schedule)$60 no change
Residential Decks (2 trips)$120 no change
Change of Occupancy Permit (No Building permit required)$60 no change
Administrative Fee for contractor change on residential permit $60
REFUND POLICY‐ A refund will be issued when requested in writing for
any residential permit which has not expired and the construction has not
been started.
Fire Prevention Fees ABC Inspection (all trades)$120 no change
AES(Hood) Field Performance Test $75 no change
Fire Alarm Performance Test $75 no change
Carnivals & Fairs $150 no change
Amusement Buildings $100 no change
Tent Inspection $60 no change
Blasting:
Blasting Permit & Inspection (30 days)$150 no change
(90 days)$300 no change
Fireworks Event $100 no change
Plan Reviews: (Fire code approval)
Building :
0‐999 sq. ft.$25 no change
1,000‐2,499 sq.ft.$50 no change
2,500‐9,999 sq.ft.$100 no change
10,000‐49,999 sq.ft.$200 no change
50,000+ sq.ft $300 no change
AES Plan Review $50 no change
Fire Alarm Plan Review $75 no change
Sprinkler(per riser)/Standpipe/Pump Plan Review $75 no change
Tank Plan Review (per tank)$50 no change
Compliance/Required Routine Inspections:
Residential Care/Group Homes $100 no change
Institutional Facility/Nursing Home $100 no change
Foster Care $60 no change
Daycare $75 no change
Home Daycare $50 no change
Churches $50 no change
Schools $50 no change
Hazardous & Factory Industrial
0‐3,000 sq. ft.$50 no change
3,001‐5,000 sq. ft.$100 no change
5,001‐10,000 sq. ft.$150 no change
10,001‐50,000 sq. ft.$200 no change
50,001‐100,000 sq. ft.$250 no change
Over 100,000 sq. ft.$300 no change
Business & Mercantile
0‐3,000 sq. ft.$50 no change
3,001‐5,000 sq. ft.$100 no change
5,001‐10,000 sq. ft.$150 no change
10,001‐50,000 sq. ft.$200 no change
50,001‐100,000 sq. ft.$250 no change
Over 100,000 sq. ft.$300 no change
Misc. Compliance Inspections (Not listed)$50 no change
Tank Inspection $100 no change
57
FY 2018‐2019
Adopted Fee Schedule
Attachment 1
Department Fee Type FY 2017‐2018 Adopted Fees FY 2018‐2019 Adopted Fees
UGST/AGST (Install, Remove, Abandon, Alter)$100 no change
Re‐inspection Fees:
1st visit Violations corrected No Charge no change
2nd visit $50 no change
3rd visit $75 no change
4th visit & subsequent visits $150 no change
Fines:
Burning w/out Permit
Residential 1st Offense $50 no change
Residential 2nd Offense $100 no change
*based on per pile/ or stack Burning w/out Permit
Commercial 1st Offense*$500 no change
Commercial 2nd Offense*$1,000 no change
Locked Exit / Exit Obstructed
1st Offense $200 no change
2nd Offense $500 no change
Overcrowding
1st Offense $300 no change
2nd Offense $600 no change
Work begun w/out permits Double Fees no change
Credit Card convenience fee $1.95 or 2.5% of permit fee no change
Stormwater
Stormwater plan review deposit (non‐single family residential only)$1,000 no change
Residential stormwater construction inspection fee $50 no change
Commercial and subdivision stormwater construction inspection fee $100 no change
Stormwater permit fee (inside Falls Lake Watershed)$15 no change
Annual stormwater inspection fee (single family residential and
commercial properties with BMP's designed to treat one acre or less of
impervious surface)FREE no change
Outside of Falls Lake Watershed
Single Family Residential
< 2 acres $6 annual fee no change
2 to < 10 acres $8 annual fee no change
10 to < 100 acres $10 annual fee no change
100 acres or more $12 annual fee no change
Non‐single Family Residential
<2 acres
$4 annual fee + $2 per 4,300 sq ft of
impervious area no change
2 to < 10 acres
$6 annual fee + $2 per 4,300 sq ft of
impervious area no change
10 to < 100 acres
$8 annual fee + $2 per 4,300 sq ft of
impervious area no change
100 acres or more
$10 annual fee+ $2 per 4,300 sq ft of
impervious area no change
Inside of Falls Lake Watershed
Single Family Residential
< 2 acres $16 annual fee no change
2 to < 10 acres $22 annual fee no change
10 to < 100 acres $28 annual fee no change
100 acres or more $34 annual fee no change
Non‐single Family Residential
< 2 acres
$8 annual fee+ $8 per 4,300 sq ft of
impervious area no change
2 to < 10 acres
$14 annual fee + $8 per 4,300 sq ft of
impervious area no change
10 to < 100 acres
$20 annual fee + $8 per 4,300 sq ft
of impervious area no change
100 acres or more
$26 annual fee + $8 per 4,300 sq ft of
impervious area no change
58
AGENDA ABSTRACT
Meeting Date: June 18, 2018
Agenda Title: Consideration of an Economic Development Search Consultant
Summary of Information: At the Economic Development Commission’s last meeting, a
recommendation was made to utilize the services of an executive recruiter and search consultant
to assist in filling the County’s vacant economic development director position. Person County
has not previously engaged outside assistance in filling any positions. Proposals were solicited
from economic development consultants who specialize in filling these specific positions.
Because the costs of the contracts exceed the Manager’s contract authority, the evaluation of the
three proposals received is being brought to the Board for consideration. The Board will be
provided with a matrix of services, time frames, and costs for each of the consultants. Reference
checks will be conducted if the Board decides to move forward.
The most obvious reason for utilizing an outside consultant is the potential to solicit and attract a
broader range of candidates in hopes of finding the best fit for our community. The downside to
utilizing a consultant is the longer duration for the completion of a hiring process and the
additional costs. If the process is drawn out for several months, it may make sense to engage the
services of an interim director to continue moving the County forward through this transitional
period.
Recommended Action: Provide feedback to the Manager on whether the Board is interested in
contracting with a consultant for the executive recruitment of the county’s Economic Development
Director. Authorize the Manager to enter into a contract if appropriate.
Submitted By: Heidi York, County Manager
59
AGENDA ABSTRACT
Meeting Date: June 18, 2018
Agenda Title: Proposal of a Retention Bonus for Current Home Health and Hospice Employees
Summary of Information: On May 21, 2018, the Person County Board of Commissioners
voted to consider the sale of Home Health and Hospice of Person County. During the meetings
with staff prior to the May 21, 2018 meeting, the positions needed to maintain services throughout
the process were discussed. Agencies, who have navigated similar processes, have offered
retention bonuses to employees for continuing employment with the agency until a decision has
been finalized. The recommended retention bonus to offer to the seven eligible positions of Home
Health and Hospice of Person County is 7 percent of the employee’s base salary as of July 1 and
would be payable thirty (30) days after a decision has been finalized.
If the Board approves this concept, a budget amendment will be brought to the Board later in the
new fiscal year. Eligible employees will be required to sign a contract agreeing to stay in their
positions during this transition period.
Recommended Action: Approval of a 7% retention bonus for employees serving in the home
health and hospice programs.
Submitted By: Janet Clayton, Health Director
60
PERSON COUNTY GOVERNMENT RETENTION BONUS FORM
For and in consideration of the retention bonus offered to me under Retention Bonus Program, adopted
on June 18, 2018, by the Person County Board of Commissioners and which is hereby incorporated by
reference, as a result of my election to remain employed with Person County through the consideration of
the sale of Home Health and Hospice of Person County, I HEREBY KNOWINGLY AND
VOLUNTARILY AGREE TO REMAIN WITH HOME HEALTH AND HOSPICE OF PERSON
COUNTY UNTIL AN AGREEMENT OF SALE OR RETENTION OF THE AGENCY HAS BEEN
FINALIZED.
1. Additional Benefit. I agree that the 7% bonus provided to me thirty (30) after the finalization of the
decision is in addition to any benefits to which I am already entitled. The 7% bonus will be based on
the employee’s base salary as of July 1, 2018.
2. Leave. I agree and understand that if I am on medical leave or extended leave during this time I
will not be eligible for the program. If I return from medical leave or extended leave I may be
eligible for a pro-rated amount.
3. Taxes. I agree and understand that I am responsible for any and all tax consequences arising out of
the enhanced benefits provided under this FORM.
4. Right to Review and Revoke. The County delivered this FORM to me on ___________ and desires
that I have adequate time to review and understand the consequences of entering into it. I
acknowledge and agree that I have been given a period of up to fourteen (14) days in which to
consider this FORM in connection with the Retention Bonus Program.
5. Claims after Execution of FORM. I also understand that I do not waive any rights or claims against
the County which may arise after the date of execution of this FORM.
6. Reemployment with the County. I understand that my election to participate in the Program and
accept the bonus provided, does not preclude me from being eligible for reemployment as a permanent
or provisional employee with the County either directly or indirectly through any State or County
board or commission that has the authority to hire personnel, and I will be considered by County for
reemployment and will be eligible to be reemployed by County as a permanent or provisional.
7. Obligations to the County. I also understand that my election to participate in the Program does not
relieve me from my obligation to adhere to County and departmental policies and procedures, nor does
it excuse me from the application of County’s conduct rules, disciplinary policies and procedures. I
understand that if I engage in any conduct that results in my suspension or termination pending
Program termination, I will be disqualified from participating in the Program and this FORM shall be
null and void. I understand that the grievance procedures are available to me, and if I file a grievance
and the suspension or termination pending Program termination is not upheld, I will receive any
enhanced benefits that I am otherwise eligible to receive under the terms of the Program.
61
8. Entire Agreement. I agree that this FORM constitutes the entire agreement concerning my
employment and participation in the bonus retention program with the County, and all other subjects
addressed herein. Each party acknowledges that no representations, inducements, promises or
agreements, oral or written, have been made by any party or by anyone acting on behalf of any party,
which are not embodied in this FORM and no agreement, statement or promise not contained in the
FORM.
9. Jurisdiction. This FORM having been prepared in the State of North Carolina, its validity,
interpretation, performance and enforcement shall be governed by the laws of that state.
I HAVE CAREFULLY READ THIS FORM AND KNOW THE CONTENTS THEREOF AND
SIGN THE SAME VOLUNTARILY AND OF MY OWN FREE ACT.
Witness my hand this the _____ day of ______________, 2018.
Signature___________________________________________
Name (Printed)______________________________________
STATE OF NORTH CAROLINA
COUNTY OF _________________
I, ___________________________________, a Notary Public for said County and State, do herby
certify that ___________________________________ personally appeared before me this day and
acknowledged the due execution of the foregoing PERSON COUNTY GOVERNMENT BONUS
RETENTION PROGRAM FORM.
Witness my hand and official seal this _____ day of _______________, 2018.
Notary Public________________________________
Name (Printed)_______________________________
My commission expires:________________________
62
urturing a
355 A South Madison Blvd Roxboro, NC 27573
N
urturing a healthy community
phone 336.597.2204
fax 336.597.4804
June ___, 2018
Home Health and Hospice of Person County Staff Members
355-A South Madison Boulevard
Roxboro, NC 27573
Dear Staff Members of Home Health and Hospice of Person County:
On behalf of the Person County Health Department, I want to express appreciation for your hard work,
and gratitude for your dedication for what you do each day to serve our community through home health
and hospice. Your reputations as providers are stellar and your willingness to try new approaches to
running this agency these past few years is not only commendable, but impressive.
A decision to consider the sale of Home Health and Hospice of Person County was approved during the
May 21, 2018 of the Person County Board of Commissioners Meeting.
Please do not see this as a reflection of your contributions individually or collectively. This decision to
consider the selling of the agency is absolutely no reflection on your efforts as staff to make things work.
You have done all we have asked you to do, and then some. My hope is that this very small gesture of
appreciation we are able to offer today will stand as a symbol of gratitude and respect. If you remain with
our home health and hospice agency throughout the sale, we will offer a bonus payment equal to 7% of
your annual base salary as of July 1, 2018 (less taxes and proper legal withholdings) payable 30 days after
the completion of the sale. This process will take approximately six months to complete. Your continued
commitment to the agency remains critical to our patients.
Michelle White, Pam Cook, and I are available to answer questions and discuss options with you. We
remain committed to transparency and to communication throughout this process.
I thank you for your hard work and unwavering dedication to Home Health and Hospice of Person
County.
Sincerely,
Janet O. Clayton, MPH, REHS
Health Director
63
AGENDA ABSTRACT
Meeting Date: June 18, 2017
Agenda Title: Designate NACo Voting Delegate for the 2018 Annual Conference
Summary of Information: Voting Credentials for the 2018 Annual Conference to be held
July 13-16, 2018, in Nashville-Davidson, Tennessee, must be submitted by June 29, 2018
in order for Person County’s delegate to participate in the association’s annual election of
officers and policy adoption.
Recommended Action: Commissioner Clayton has registered to attend the NACo
Conference; designate Commissioner Clayton to serve as Person County’s delegate.
Submitted By: Chairman Kendrick
64
AGENDA ABSTRACT
Meeting Date: June 18, 2018
Agenda Title: Designation of Voting Delegate to NC Association of County
Commissioners (NCACC) Annual Conference
Summary of Information: Voting Credentials for the 2018 NCACC Annual Conference
scheduled on August 23-25, 2018 in Catawba County must be submitted by August 17,
2018 in order for Person County’s delegate to participate in the association’s annual
election of officers and policy adoption.
Recommended Action: Designate a commissioner attending the Conference as Person
County’s delegate. At this time, both Commissioners Clayton and Jeffers plan to attend the
full conference.
Submitted By: Chairman Kendrick
65
AGENDA ABSTRACT
Meeting Date: June 18, 2018
Agenda Title: Appointments to Boards and Committees
Summary of Information:
The Person County Board of Commissioners solicited volunteers to fill positions on the following
boards, commissions, authorities, and committees through advertisement in the Courier-Times
edition dated May 16, 2018 with notice to submit applications by the deadline of June 5, 2018. I
respectively request that the Board nominate and appoint as deemed appropriate following your
review of the submitted applications of interest.
Attached are interested citizen applications for consideration for appointments. The Board of
Commissioners are encouraged to recruit citizens to fill the current vacancies for those which no
applications have been received.
ABC Board
3-Year Term: 1 position available
1) Dr. John R. Bradsher requests reappointment
Adult Care Home Community Advisory Committee
1-Year Initial Term; 3-Year Reappointment: 3 positions available
Animal Services Advisory Committee
Unspecified Term; 1 at-large position available
Board of Adjustment
3-Year Term: 1 position available
1) Treco Lea-Jeffers requests appointment
Board of Health
3-Year Term:
1 position for a veterinarian, 1) Barbara Harris requests appointment
1 position for a physician, 1) Dr. Kimberly Yarborough requests reappointment
1 position for a nurse, 1) Patsy Clayton requests reappointment
2 positions from the general public;
1) Ben Tillett requests reappointment;
2) Philip Edelblute requests appointment
Environmental Issues Advisory Committee
3-Year Term: 1 position each representing the following townships:
Bushy Fork, Holloway, Roxboro and Woodsdale
Industrial Facilities and Pollution Control Financing Authority
6-Year Term: 4 positions available
66
Juvenile Crime Prevention Council
1-Year Initial Term: 2-Year Reappointment
1 position for a substance abuse professional, 1) Caroline Carver requests appointment
1 position for a representative of United Way, 1) Kelly Foti requests reappointment
1 position for a person under the age of 18, and
1 position for a person under the age of 18 serving on the State Youth Council
2-Year Term:
1 position for a Juvenile Defense Attorney
1 position for a citizen-at-large 1) Margaret Bradsher requests reappointment
Kerr Tar Regional Council of Government Board
2 citizens-at-large positions to serve as an alternate with an affiliation to represent the private sector
business, minority or the retired community for an unspecified term.
1) Treco Lea-Jeffers requests appointment
Library Advisory Board
3-Year Term: 2 positions available
1) Charles Harvey requests reappointment
2) Riley Oakley, Jr. requests reappointment
Mental Health Community Oversight Advisory Board representing Person County
3-Year Term: 1 position available; 1) Amanda Blanks requests reappointment
Nursing Home Advisory Committee
1-Year Initial Term: 3-Year Reappointment; 4 positions available
Person Area Transportation System Board
3-Year Term; 6 positions available for one citizen each to represent, or who are affiliated with:
the senior center, 1) Maynell Harper requests reappointment
private industry, 1)
school system, 1)
one citizen-at-large, 1) Kim Morgan requests appointment
economic development, 1)
parks and recreation 1)
Person-Caswell Lake Authority
3-Year Term: 1 position available
1) Gil Stovall requests reappointment
2) Rebecca Morrow requests appointment
Piedmont Community College Board of Trustees
4-Year Term: 1 position available;
1) Charles Harvey requests appointment
2) Maggie Whitt requests reappointment
67
Planning Board
3-Year Term: 2 positions available
1) Michael Brandon requests reappointment
2) Sandra Majors requests reappointment
Recreation Advisory Board
3-Year Term: 2 positions available and 1 position for an unexpired term to 6/30/19
1) Glen LaBar, Jr. requests appointment
2) Charles Reaves request reappointment
Research Triangle Regional Partnership
The Person County Board of Commissioners may select three individuals to participate and
represent the County on the Research Triangle Regional Partnership (RTRP) Board of Directors.
The list of most recent RTRP’s representatives for FY 2017-2018 were:
1) Stuart Gilbert, Person County Economic Development Director,
2) Gordon Powell, Vice Chairman of the Person County Board of Commissioners and
commissioner representative on the Economic Development Commission, and
3) Lauren Wrenn Johnson, Uptown Development Director.
Designate the County’s three representative to serve on the RTRP Board of Directors for Fiscal Year
2018-2019.
Voluntary Agriculture District
3-Year Term
1 position for the Woodsdale Township; Paul Bailey requests reappointment
1 position for the Holloway Township
1 position for the Cunningham Township
Workforce Development Board
1-Year Initial Term; 2-Year Reappointment
3 positions available for business representatives,
1) Charles Derrick Sims requests reappointment
2)
3)
1 position available for a representative of adult education,
1) Debra Harlow requests reappointment
1 position available for a member or an officer of organized labor
1)
Recommended Action: Board nomination for appointment as deemed appropriate.
Submitted By: Brenda B. Reaves, Clerk to the Board
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