Agenda Packet April 17 2017PERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
April 17, 2017
9:00am
CALL TO ORDER………………………………………………. Chairman Kendrick
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
ITEM #1
RECOGNITION:
Proclamation for the Week of the Young Child ………………... Chairman Kendrick
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10 minute segment
which is open for informal comments and/or questions from citizens of this
county on issues, other than those issues for which a public hearing has been
scheduled. The time will be divided equally among those wishing to comment.
It is requested that any person who wishes to address the Board, register with
the Clerk to the Board prior to the meeting.
ITEM #2
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A. Approval of Minutes of April 3, 2017,
B. Budget Amendment #18, and
C. Tax Adjustments for April 2017
a. Tax Releases
b. NC Vehicle Tax System pending refunds
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NEW BUSINESS:
ITEM #3
First Reading to Consider Adoption of the Application for
Solid Waste Disposal Franchise Ordinance for the Upper
Piedmont Regional Landfill owned and operated by
Republic Services of NC LLC …………………………………… Chairman Kendrick
ITEM #4
Community Child Protection Team Annual Report …………………. Carlton Paylor
ITEM #5
Recommended Capital Improvement Plan for
Fiscal Years 2018-2022 ……………………………... Heidi York & Amy Wehrenberg
ITEM #6
Appointments to Boards and Committees ……………………………. Brenda Reaves
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
CLOSED SESSION #1
A motion to enter into Closed Session per General Statute 143-318.11(a)(6) for the
purpose to discuss personnel to hear or investigate a complaint, charge, or grievance
by or against an individual public officer or employee.
CLOSED SESSION #2
A motion to enter into Closed Session per General Statute 143-318.11(a)(5) to
establish, or to instruct the public body's staff or negotiating agents concerning the
position to be taken by or on behalf of the public body in negotiating (i) the price and
other material terms of a contract or proposed contract for the acquisition of real
property by purchase, option, exchange, or lease.
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate
by the Board.
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PROCLAMATION BY
Person County Board of Commissioners
On
THE WEEK OF THE YOUNG CHILD
WHEREAS, the Person County Partnership for Children and other local
organizations, in conjunction with the National Association for the
Education of Young Children, are celebrating the WEEK OF THE
YOUNG CHILD April 17-21, 2017; and
WHEREAS, by calling attention to the need for high-quality early childhood
services for all children and families within our community/state,
these groups hope to improve the quality and availability of such
services; and
WHEREAS, the future of Person County depends on the quality of the early
childhood experiences provided to young children today.
NOW THEREFORE, the Person County Board of Commissioners does hereby
proclaim the week of April 17-21, 2017 as THE WEEK OF THE YOUNG CHILD in
Person County and urge all citizens to recognize and support the needs of young
children in Person County.
Adopted this, the 17th day of April, 2017.
____________________________________
Tracey L. Kendrick, Chairman
Person County Board of Commissioners
Attest:
____________________________________
Brenda B. Reaves, NCCCC, MMC
Clerk to the Board
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April 3, 2017
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PERSON COUNTY BOARD OF COMMISSIONERS APRIL 3, 2017
MEMBERS PRESENT OTHERS PRESENT
Tracey L. Kendrick Heidi York, County Manager
Gordon Powell C. Ronald Aycock, County Attorney
Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear
B. Ray Jeffers
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, April 3, 2017 at 7:00pm in the Person County Office Building
Auditorium.
Chairman Kendrick called the meeting to order. Vice Chairman Powell gave an
invocation and Commissioner Puryear led the group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Puryear and carried 5-0 to approve the
agenda.
PUBLIC HEARING REGARDING APPLICATION FOR SOLID WASTE
DISPOSAL FRANCHISE ORDINANCE FOR THE UPPER PIEDMONT
REGIONAL LANDFILL IN PERSON COUNTY OWNED AND OPERATED BY
REPUBLIC SERVICES OF NC, LLC:
Chairman Kendrick announced the following procedures for the Public Hearing
regarding Application for Solid Waste Disposal Franchise Ordinance for the Upper
Piedmont Regional Landfill in Person County owned and operated by Republic Services
of NC, LLC:
1 The proponents of the proposition before the Board shall be allowed a total of 60
minutes to present testimony and arguments in favor of the issue. The allocation of
time among proponents may be agreed to by the several proponents. If not so
determined, the available time will be allocated to each speaker according to an
equitable schedule determined by the Chair of the Board of Commissioners.
2 The opponents of the proposition before the Board shall be allowed a total of 60
minutes to present testimony and arguments against the issue. The allocation of time
among opponents may be agreed to by the several opponents. If not so determined, the
available time will be allocated to each speaker according to an equitable schedule
determined by the Chair of the Board of Commissioners.
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April 3, 2017
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Chairman Kendrick urged the Board of Commissioners to listen to the public
comments refraining from commenting so that the citizens may have the full allotment of
time. Chairman Kendrick asked the audience to be respectful of each speaker’s comments.
Following the close of the public hearing, Chairman Kendrick said a vote would be taken
at this meeting. The Board will consider the Franchise Ordinance at its April 17, 2017
meeting, and then again on May 1, 2017, if a second vote is required. Chairman Kendrick
asked County Attorney, Ron Aycock to explain the details of the Application for Solid
Waste Disposal Franchise Ordinance.
Mr. Aycock stated the technical explanation for the purpose of the public hearing
noting the process started with an application from Republic for a franchise. The existing
franchise expires June 30, 2017. Mr. Aycock said the process would bring two actions
before the Board of Commissioners for consideration. The first action would be to enact a
Franchise Ordinance and the second action would be a contract with Republic. Mr. Aycock
stated the current contract provides that it may be extended in yearly installments for each
of the next ten years. Mr. Aycock noted the only issue before the Board at this meeting
was to conduct the public hearing for public comments related to the proposed Franchise
Ordinance. The franchise time period before the Board is ten years. The area to be served
by the franchisee in the franchise is the same as it is in the existing franchise; an area of
sixty miles from the landfill. The volume authorized to be disposed is the same as in the
current franchise which is 660 tons per day. Mr. Aycock stated the application before the
Board is neither an expansion of the area to be served nor an expansion of the volume. Mr.
Aycock noted that if the General Assembly changes regulations, there is a provision in the
franchise in the event the law gets changed. Mr. Aycock said there were no substantial
differences in the proposed franchise over the existing franchise.
A motion was made by Commissioner Puryear and carried 5-0 to open the duly
advertised public hearing regarding Application for Solid Waste Disposal Franchise
Ordinance for the Upper Piedmont Regional Landfill in Person County owned and operated
by Republic Services of NC, LLC.
Proponents that appeared before the board included the following:
Mr. Gregory Duhon, General Manager and Operator of five landfills for Republic
Services of 9650 Oxford Road, Rougemont,
Ms. Patricia “PJ” Gentry of 541 Byrd Creek, Hurdle Mills, and
Mr. Leigh Woodall of 200 Reade Drive, Roxboro.
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April 3, 2017
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Opponents appearing before the board included the following:
Mr. R.T. Buchanan of 100 Surl Mt. Tirzah Road, Timberlake,
Mr. John Runkle of 2121 Damascus Church Road, Chapel Hill, Attorney for PC
PRIDE in this matter,
Ms. Pat Hill of 916 Mann Oakley Road, Rougemont,
Ms. Marjorie Palmer of 219 Hill Country Road, Rougemont,
Ms. Frances Blalock of 1504 Surl Mt. Tirzah, Timberlake,
Ms. Betty Blalock of 144 Tirzah Ridge, Rougemont,
Mr. Aaron Puryear of 12687 Virgilinia Road, Roxboro,
Mr. Jason Torian of 959 Mollie Mooney Road, Roxboro and a member of the
Environmental Issues Advisory Committee and the Environmental Club of Helena
Elementary School, and
Mr. Jay Jennings of 155 High Rock Road, Hurdle Mills.
In addition, there were written comments delivered to the Clerk prior to the
meetings from:
Ms. Flora Peed of 10215 Oxford Road, Rougemont, and
Mr. Kenneth Hill of 916 Mann Oakley Road, Rougemont.
A motion was made by Commissioner Puryear and carried 5-0 to close the public
hearing regarding Application for Solid Waste Disposal Franchise Ordinance for the Upper
Piedmont Regional Landfill in Person County owned and operated by Republic Services
of NC, LLC.
INFORMAL COMMENTS:
There were no individuals appearing before the Board for informal comments.
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April 3, 2017
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DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Vice Chairman Powell and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of March 20, 2017, and
B. Budget Amendment #17.
NEW BUSINESS:
RECOMMENDED CAPITAL IMPROVEMENT PLAN FOR FY 2018-2022:
County Manager, Heidi York presented to the Board the Recommended Capital
Improvement Plan (CIP) for Fiscal Years 2018-2011. Ms. York stated the CIP is a planning
tool for implementing large, capital projects. The CIP includes projects costing $50,000 or
greater from county departments, Piedmont Community College and Person County
Schools. Ms. York noted capital needs for the Museum and the Senior Center as county-
owned facilities are also included.
Ms. York further noted the Recommended CIP document paves the way for the
Recommended Budget as it will provide an estimate of funding needed for capital projects and
anticipates impacts on operating costs as well. These capital projects span the next five fiscal
years with the upcoming fiscal year (FY18) being the only year where a funding
commitment is needed from the Board.
Ms. York said the CIP expenditures approved for the current fiscal year was $8.5M,
largely due to the acquisition of the new Senior Center site and the construction of the
public safety towers. She told the Board that her Recommended CIP for Fiscal Year 2018
was $2.4M, all funded through the General Fund, and with no financings planned. Included
in the $2.4M but not listed in the CIP Recommended document was a project for Person
County Schools for a Facilities and Use Audit costing $120,000.
Ms. York further noted that according to the Board’s Budget Calendar, the CIP was
scheduled to be adopted at the Board’s meeting on April 17, 2017.
Ms. York asked the Board to provide staff with feedback and offered to the Board
the availability of staff to further discuss any projects. The following pages illustrate the CIP as presented to the Board:
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9
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10
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April 3, 2017
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CHAIRMAN’S REPORT:
Chairman Kendrick thanked the citizens for attending the meeting and for those
that participated during the public hearing. He also acknowledged the dedication ceremony
held earlier in the day designating a portion of US158 East as the Corporal Jesse Lunsford
Highway.
MANAGER’S REPORT:
County Manager, Heidi York had no report.
COMMISSIONER REPORT/COMMENTS:
Commissioner Jeffers had no report.
Commissioner Clayton offered condolences on behalf of the Board in the recent
death of Person County’s IT Technician, Tim Canfield.
Commissioner Puryear had no report.
Vice Chairman Powell reported he recently attended a Research Triangle Regional
Partnership Executive Committee meeting and met its new executive director, Mr. Ryan
Combs. He said he had invited Mr. Combs to visit Roxboro on April 20, 2017.
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April 3, 2017
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ADJOURNMENT:
A motion was made by Vice Chairman Powell and carried 5-0 to adjourn the
meeting at 8:22pm.
_____________________________ ______________________________
Brenda B. Reaves Tracey L. Kendrick
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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4/17/2017
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
General Government 42,280
Public Safety (11,670)
Human Services (2,079)
Transportation 12,851
Economic and Physical Development 3,600
Culture and Recreation 500
Self-Funded Health Insurance 250,000
REVENUES General Fund
Local Option Sales Tax 540,000
Investment Earnings 69,398
Intergovernmental 7,305
Charges for Services (203,719)
Other Revenues 43,540
Fund Balance Appropriation (161,042)
EXPENDITURES Person Industries & MRF Fund
Community Rehab Prog Services (54)
REVENUES Person Industries & MRF Fund
Intergovernmental (54)
Explanation:
BUDGET AMENDMENT
Reduce fund balance appropriation due to increased revenue collections (-$402,839); adjust fund balance
based on JCPC grant award (-$5,921); adjust ROAP budget based on actual grant revenues ($10,718); reduce
VIP grant (-$3,467) and fund balance appropriation (-$2,282); receipt of insurance claim for damage to Kirby
ceiling ($3,662); receipt of Cooperative Extension Class Registration Fees ($3,600); receipt of Library donation
($500); appropriate cushion built in General Fund for self-funded health insurance claims ($250,000); recognize
revenue from sale of fleet vehicles ($38,618)
BA-18 14
AGENDA ABSTRACT
Meeting Date: April 17, 2017
Agenda Title: Tax Adjustments for April 2017
Summary of Information: Attached please find the tax releases and motor vehicle pending
refunds:
1. April 2017 tax releases.
2. April 2017 North Carolina Vehicle Tax System (NCVTS) pending refunds.
Recommended Action: Motion to accept reports and authorize refunds.
Submitted By: Russell Jones, Tax Administrator
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COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 04072017 PAGE: 1
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
21820 2012016 WHITLOW JAMIE LEE PERSONAL PROP
21820 201 39928 -22.75 0.00- 0 0.00- 0 0.00 -2.80 0.00 0.00 -25.55 15642R 1429 MP 03152017
-21.77-50 -2.68 0.00 -24.45__________ -50.00 REASON:INCORRECT VALUE 5X16 DOUBLE AXEL NO SIDES PER SRJ
48038 2012016 SCOTT KEVIN RAY PERSONAL/BOAT
48038 201 39852 -71.72 0.00- 0 0.00- 0 0.00 -7.17 0.00 0.00 -78.89 15643R 1435 RH 03222017 -68.64-50 -6.86 0.00 -75.50__________ -154.39 REASON:DELETE BOAT AND ADJUST YEAR FOR PONTOON BOAT
42278 1092009 BASS DAWN WINSTEAD FREESTYLE SEL 2WD VN 42278 109 43732 -48.28 0.00- 0 0.00- 0 0.00 0.00 -1.80 0.00 -50.08 15541R 1444 BSG 03272017 REASON:BANKRUPTCY DISCHARGE 3/21/17
37249 1072007 CLAYTON BRYAN KEVIN 88 ROYALE LS 4S
37249 107 42517 -0.42 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.42 2007R 1449 SRJ 03312017 REASON:UNDER ONE DOLLAR
52339 1072007 GENTRY NICHOLAS PRYOR CIVIC LX 4S
52339 107 42482 -0.79 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.79 2007R 1450 SRJ 03312017
REASON:UNDER ONE DOLLAR
58492 1102010 MENDOZA GLORIA DAVILA CONTINENTAL 4S 58492 110 44248 -0.05 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.05 2010R 1451 SRJ 03312017
-0.13-50 0.00 0.00 -0.13__________
-0.18 REASON:UNDER ONE DOLLAR
53613 1112011 STEWART CHERISH SERENE PICKUP X CAB 4WD 3/4 TTK
53613 111 44762 -0.27 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.27 2011R 1452 SRJ 03312017
REASON:UNDER ONE DOLLAR
30962 1122012 MORTON BRENDA O LOT 3/ 3 & 15/100 AC 30962 112 46249 -0.11 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.11 2012R 1453 SRJ 03312017
REASON:UNDER ONE DOLLAR
27802 1122012 REID TOM MARCUS 4 RUNNER SR5 4WD MP 27802 112 45891 -0.87 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.87 2012R 1454 SRJ 03312017 REASON:UNDER ONE DOLLAR
61390 1152015 A 1 BAIL BONDS BUSINESS PERSONAL 61390 115 54069 -0.29 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.29 2015R 1455 SRJ 03312017 -0.29-50 0.00 0.00 -0.29__________ -0.58
REASON:UNDER ONE DOLLAR
23410 9042016 C P & L LOT 5 23410 904 1825 0.00 0.00- 0 -0.29-30 0.00 0.00 0.00 0.00 -0.29 2016R 1456 SRJ 03312017 REASON:UNDER ONE DOLLAR
14349 9022016 TIMBERLAKE BAPTIST CHURCH INC RELIGIOUS CHURCH 14349 902 16761 0.00 0.00- 0 -0.33-30 0.00 0.00 0.00 0.00 -0.33 2016R 1457 SRJ 03312017 REASON:UNDER ONE DOLLAR
65986 1022016 US BANK TRUST LOT A/ 2 & 73/100 ACRES
65986 102 17576 -0.78 0.00- 0 -0.11-30 0.00 0.00 0.00 0.00 -0.89 2016R 1458 SRJ 03312017 REASON:UNDER ONE DOLLAR
59609 2012016 YEATTS THOMAS LEWIS II PERSONAL/BOAT
59609 201 39862 -0.05 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.05 2016R 1459 SRJ 03312017
REASON:UNDER ONE DOLLAR
13001 1012016 BAYARD PARK INC SWIMMING POOL 13001 101 15416 -0.94 0.00- 0 -0.03-30 0.00 0.00 0.00 0.00 -0.97 15541R 1460 SA 04052017
REASON:UNDER 1 00
53889 1152015 MORRIS TODD T & DEBORAH B PERSONAL/BOAT 53889 115 54032 -51.31 0.00- 0 0.00- 0 0.00 -5.13 -7.43 0.00 -63.87 15644R 1461 MP 04052017 REASON:NEVER OWNED BOATS
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COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 04072017 PAGE: 2
TRANSACTION TOTALS PAGE
TRANSACTIONS FROM 1 THROUGH 1461 IN SY0:TAX .MOD AMOUNTS FROM -999999999.99 THROUGH 999999999.99TRANSACTION TYPES:R
TRANSACTIONS 03132017->04062017 0 PAYMENTS 0 DISC/CORR 16 RELEASES TOTAL CREDIT NET CREDIT (PAYMENT+RELEASE) (TOTAL-DISC/CORR)PERSON COUNTY TAX OFFICE 0.00 0.00 -198.63 198.63 198.63LATE LISTING 0.00 0.00 -15.10 15.10 15.10
DOG 0.00 0.00 0.00 0.00 0.00
CODE DISTRICT NAME 30 STORMWATER FEE 0.00 0.00 -0.76 0.76 0.76 --------------- --------------- --------------- --------------- --------------- SUB-TOTAL 0.00 0.00 -214.49 214.49 214.49
STATE 3PCT INTEREST 0.00 0.00 0.00 0.00 0.00
DISCOUNT 0.00 0.00 0.00 0.00 0.00INTEREST 0.00 0.00 -9.23 9.23 9.23LIEN SALE COST 0.00 0.00 0.00 0.00 0.00 --------------- --------------- --------------- --------------- ---------------
TOTAL 0.00 0.00 -223.72 223.72 223.72
50 CITY OF ROXBORO 0.00 0.00 -90.83 90.83 90.83LATE LISTING 0.00 0.00 -9.54 9.54 9.54 --------------- --------------- --------------- --------------- ---------------
SUB-TOTAL 0.00 0.00 -100.37 100.37 100.37
DISCOUNT 0.00 0.00 0.00 0.00 0.00INTEREST 0.00 0.00 0.00 0.00 0.00 --------------- --------------- --------------- --------------- --------------- TOTAL 0.00 0.00 -100.37 100.37 100.37
TOTAL TAXES 0.00 0.00 -314.86 314.86 314.86TOTAL LIEN COST 0.00 0.00 0.00 0.00 0.00TOTAL DISCOUNT 0.00 0.00 0.00 0.00 0.00
TOTAL INTEREST 0.00 0.00 -9.23 9.23 9.23
TOTAL STATE 3PCT INTEREST 0.00 0.00 0.00 0.00 0.00 =============== =============== =============== =============== =============== GRAND TOTAL 0.00 0.00 -324.09 324.09 324.09
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Payee NameAddress 3Refund Type Refund Reason Create Date Tax Jurisdiction Levy Type Total Change01Tax($5.35)$5.3501Tax($4.53)$4.5301Tax($20.79)$20.7901Tax($8.87)$8.8701Tax($50.98)$50.9801Tax($59.50)$59.5001Tax($65.34)$65.3401Tax($11.87)$11.8701Tax ($153.53)$153.5301Tax($37.82)$37.8201Tax($3.13)$3.1301Tax($56.00)$56.0001Tax($28.66)$28.6601Tax($11.48)$11.4801Tax($4.67)$4.6701Tax($32.67)$32.6701Tax($25.78)$25.78MILAM, MARIA MAYHEW ROXBORO, NC 27574 Proration Vehicle Sold 03/16/2017MACINTOSH, KERRY JOSEPH ROXBORO, NC 27574 Proration Vehicle Sold 04/04/2017LONG, BING MORGAN ROXBORO, NC 27574 Proration Vehicle Sold 03/16/2017KNOTT, BRUCE TRENT TIMBERLAKE, NC 27583 Proration Vehicle Sold 04/03/2017HORTON, ANTHONY RUSSELL HURDLE MILLS, NC 27541 Proration Vehicle Totalled 04/04/2017HOBGOOD, SYLVIA MANGUM HURDLE MILLS, NC 27541 Proration Vehicle Sold 03/16/2017HOBGOOD, SYLVIA MANGUM HURDLE MILLS, NC 27541 Proration Vehicle Sold 03/16/2017HICKS, JENNY CARMICHAEL ROXBORO, NC 27574 Proration Vehicle Sold 03/21/2017DICKERSON, CHARLES ERNEST ROXBORO, NC 27574 Proration Tag Surrender 04/04/2017COATS, SHARON CATES TIMBERLAKE, NC 27583 Proration Vehicle Sold 04/04/2017CLAYTON, JAMES DONALD II ROXBORO, NC 27574 Adjustment < $100Over Assessment 04/05/2017CLAYTON, GERALD REAMS ROXBORO, NC 27574 Proration Vehicle Sold 03/14/2017CLAYTON, DAWN ANNETTE ROXBORO, NC 27574 Proration Vehicle Sold 03/24/2017BUCHANAN, RUFUS THEODIC JR TIMBERLAKE, NC 27583 Proration Vehicle Sold 03/23/2017BUCHANAN, RUFUS THEODIC JR TIMBERLAKE, NC 27583 Proration Vehicle Sold 03/23/2017BUCHANAN, RUFUS THEODIC JR TIMBERLAKE, NC 27583 Proration Vehicle Sold 03/23/2017ALBERT, CONNIE HUGHES ROXBORO, NC 27574 Proration Vehicle Sold 03/16/201718
Payee NameAddress 3Refund Type Refund Reason Create Date Tax Jurisdiction Levy Type Total Change01Tax($2.33)50Tax($2.20)$4.5301Tax($46.32)50Tax($44.33)$90.6501Tax ($105.11)$105.1101Tax($12.70)$12.7001Tax ($132.22)$132.2201Tax($25.72)$25.7201Tax($2.92)$2.9201Tax($7.77)$7.7701Tax($33.79)$33.7901Tax($54.23)$54.2301Tax($44.97)$44.9701Tax($9.90)50Tax($9.34)$19.2401Tax($37.38)$37.3801Tax($45.50)$45.5001Tax($9.87)50Tax($9.45)50 Vehicle Fee ($20.00)$39.32WINBUSH, KEITH ANDREW ROXBORO, NC 27573 Proration Vehicle Sold 03/13/2017WILLIAMSON, DEBORAH JEAN ROUGEMONT, NC 27572 Proration Vehicle Totalled 03/20/2017WILLETT, MARK TODD ROUGEMONT, NC 27572 Proration Vehicle Sold 03/28/2017WILKERSON, ROSE JOHNSON ROXBORO, NC 27573 Proration Vehicle Sold 04/04/2017WEAVER, BRADSHER COY ROXBORO, NC 27574 Proration Vehicle Sold 03/23/2017WALKER DRAPERIES INC ROXBORO, NC 27573 Proration Vehicle Sold 04/04/2017WAGNER, WINFRED HAYES ROXBORO, NC 27574 Proration Vehicle Sold 03/17/2017WADE, ROBERT EDWARD ROXBORO, NC 27573 Proration Vehicle Sold 04/04/2017TOMMY LAWRENCE ELECTRICALCONTRACTORS, INC ROXBORO, NC 27573 Proration Vehicle Sold 03/17/2017SMITH, RICHARD CARLYLE ROXBORO, NC 27574 Adjustment < $100Over Assessment 04/04/2017SANDERSON, STEPHEN RAY ROXBORO, NC 27573 Proration Vehicle Sold 03/21/2017ROSS, MEGAN LEMAIRE ROXBORO, NC 27573 Proration Vehicle Sold 04/04/2017RIDENHOUR, JAY BRUCE HURDLE MILLS, NC 27541 Proration Vehicle Sold 03/21/2017REID, MARTHA HOLCOMB ROXBORO, NC 27573 Proration Vehicle Sold 03/17/2017OHA, MARK ALLAN ROXBORO, NC 27573 Proration Vehicle Sold 03/24/201719
AGENDA ABSTRACT
Meeting Date: April 17, 2017
Agenda Title: Application for Solid Waste Disposal Franchise Ordinance for the Upper
Piedmont Regional Landfill Owned and Operated by Republic Services of NC, LLC
Summary of Information: Republic Services has submitted an application for a Solid
Waste Disposal Franchise Ordinance for the operation of Upper Piedmont Regional
Landfill. The term proposed is for ten years.
As required by law, a public hearing was held on April 3, 2017. The application is now
before the Board for its first reading and vote. Regardless of the initial vote, General
Statute 153A-46 requires two separate votes at two regular meetings of the Board of
Commissioners to enact the solid waste franchise. The application will be brought back
before the Board for a second reading on May 1, 2017.
Recommended Action: Review the application for the Solid Waste Disposal Franchise
Ordinance and call a vote by the Board.
Submitted By: Chairman Kendrick
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AGENDA ABSTRACT
Meeting Date: April 17, 2017
Agenda Title: Community Child Protection Team Annual Report
Summary of Information:
The Person County Community Child Protection Teams (CCPT) would like to give a report to the
board of Person County Commissioners.
CCPT were established as one means for the state and local communities to form a partnership to
strengthen child protection in response to Executive Order 142 in May 1991. The duties and
responsibilities of the CCPT are contained in 10A NCAC 70A .0201.
In North Carolina, each CCPT reviews active child welfare cases, fatalities, and other cases brought
to the team for review. The purpose of the case reviews is to identify systemic deficiencies in child
welfare services or resources. Once identified, teams develop strategies to address the gaps in the
child welfare system within the county and report to the state areas of concern that warrant action by
the state. Teams promote child well-being through collaboration. CCPT also promote child well-
being through public awareness.
Recommended Action: No action required by the board, but it is law that the CCPT give an annual
report to the Commissioners.
Submitted By: Dept. of Social Services Director, Carlton B. Paylor, MBA
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AGENDA ABSTRACT
Meeting date: April 17, 2017
Agenda Title: Recommended Capital Improvement Plan for Fiscal Years 2018-2022
Summary of Information: Discussion and approval of the Recommended 5-year Capital
Improvement Plan (CIP) that was presented to the Person County Board of
Commissioners on April 3, 2017.
The adoption of this CIP will allocate funding for the priority projects for the County,
Person County Schools, and Piedmont Community College for FY 2017-2018. The
document also sets the priorities of the projects for future fiscal years, although funding is
only appropriated on an annual basis and the plan is reviewed annually. The total amount
proposed for FY18 is $2.36M all with current funds as opposed to debt proceeds.
Recommended Action: Direct staff on any changes to the document and then adopt the
Capital Improvement Plan.
Submitted By: Heidi York, County Manager and Amy Wehrenberg, Finance Director
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Person County
Capital Improvement Plan (CIP)
2018-22
Recommended - Funding Schedule (Revised)
Revenues:
General Fund Contribution 2,138,942 2,006,353 2,540,436 1,761,842 1,687,224 1,618,867 11,753,664
CIP Project Fund Balance 75,000 220,000 130,000 - 125,000 75,000 625,000
PARTF Grant - 135,470 - - - - 135,470
Debt Proceeds - Public Safety &
Broadband Towers Project 3,973,600 - - - - - 3,973,600
Debt Proceeds - Person County Senior
Center Project 2,285,000 - - - - - 2,285,000
Total Sources of Revenue:8,472,542 2,361,823 2,670,436 1,761,842 1,812,224 1,693,867 18,772,734
Project Costs for County:
Current
Year
2016-17
Budget
Year
2017-18
Planning
Year
2018-19
Planning
Year
2019-20
Planning
Year
2020-21
Planning
Year
2021-22
TOTAL
PROJECT
COSTS
Information Technology:
Relocate IT department - 97,000 - - - - 97,000
Tax Office:
Appraisals and Collections software 375,000 375,000 - - - - 750,000
General Services:
New Roof - General Services
Maintenance Building 35,537 - - - - - 35,537
New Roof - Library 72,986 - - - - - 72,986
New Roof - Allensville, Helena, HM,
Longhurst, Mayo parks 114,582 - - - - - 114,582
New Roof - Airport Terminal 40,770 - - - - - 40,770
Boiler Replacement - LEC - 85,000 - - - - 85,000
New Roof - Courthouse - 120,741 - - - - 120,741
New Roof - Bushy Fork, Mt. Tirzah - - 64,764 - - - 64,764
New Roof - EMS- Barden Street - - - 153,375 - - 153,375
New Roof - EMS- Helena - - - 119,100 - - 119,100
New Roof - Library - - - - 75,935 - 75,935
New Roof - Grounds Maintenance - - - - 69,744 - 69,744
New Roof - Helena gym - - - - 202,876 - 202,876
New Roof - Animal Services complex - - - - 190,537 - 190,537
New Roof - Mayo Park - - - - - 96,482 96,482
New Roof - Elections/IT - - - - - 110,937 110,937
New Roof - Inspections - - - - - 105,853 105,853
Emergency Management Services:
Public Safety/Broadband
Tower Construction 1,164,000 - - - - - 1,164,000
VIPER Radios 920,600 - - - - - 920,600
VHF Equipment 1,500,000 - - - - - 1,500,000
Planning and Consulting 179,000 - - - - - 179,000
Broadband Consulting & Grant
Program 150,000 - - - - - 150,000
Issuance costs 60,000 - - - - - 60,000
Contingency funds 100,000 - - - - - 100,000
EMS: Construct storage facility - - - - - 150,000 150,000
Animal Services:
Resurface floors 62,800 - - - - - 62,800
Install A/C 82,500 - - - - - 82,500
Economic Development:
Fiber Project
Project Management - 270,868 426,403 157,876 - - 855,147
Engineering and Construction - 632,024 973,941 326,378 - - 1,932,343
Planning
Year
2021-22
TOTAL
REVENUE
SOURCESSources of Revenue:
Current
Year
2016-17
Budget
Year
2017-18
Planning
Year
2018-19
Planning
Year
2019-20
Planning
Year
2020-21
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27
Person County
Capital Improvement Plan (CIP)
2018-22
Recommended - Funding Schedule (Revised)
Recreation, Arts & Parks:
Athletic field light and pole upgrades - - 50,000 50,000 55,000 52,000 207,000
Light Replacement - Bushy Fork - - - - 57,739 - 57,739
Olive Hill - construct outside restrooms - - - - 63,250 - 63,250
Kirby Auditorium - seating
replacements - - - - - 85,000 85,000
Person Industries/Material Recycling
Facility:
PCRC/PI Merger - - 758,560 - - - 758,560
Set-asides for future projects 10,000 100,000 - - - - 110,000
Total County Projects:4,867,775 1,680,633 2,273,668 806,729 715,081 600,272 10,944,158
Project Costs for PCC:
Current
Year
2016-17
Budget
Year
2017-18
Planning
Year
2018-19
Planning
Year
2019-20
Planning
Year
2020-21
Planning
Year
2021-22
TOTAL
PROJECT
COSTS
Piedmont Community College (PCC):
Upgrade Campus HVAC system 72,000 - - - - - 72,000
Emergency Communication system 117,000 - - - - - 117,000
Acoustical Ceiling - Building S - 60,000 - - - - 60,000
New roof - Building D - 183,297 - - - - 183,297
New roof - Walkways - - 51,995 - - - 51,995
Balance HVAC system - - - 100,000 - - 100,000
Kitchen Equipment - - - 55,000 - - 55,000
New roof- Building L - - - 115,113 - - 115,113
Metal Canopy - Building S - - - - 125,000 - 125,000
Generator- Building S - - - - - 60,000 60,000
Storage Facility - - - - - 95,000 95,000
Total PCC Projects:189,000 243,297 51,995 270,113 125,000 155,000 1,034,405
Project Costs for Public
Schools:
Current
Year
2016-17
Budget
Year
2017-18
Planning
Year
2018-19
Planning
Year
2019-20
Planning
Year
2020-21
Planning
Year
2021-22
TOTAL
PROJECT
COSTS
Public Schools:
Repave Bus Lot - PHS 90,000 - - - - - 90,000
ADA Upgrades - Oak Lane Elementary 75,000 - - - - - 75,000
ADA Upgrades - North Elementary 150,000 - - - - - 150,000
Chiller Replacement - PHS 300,000 - - - - - 300,000
New roof - North Elementary 223,925 - - - - - 223,925
New bleachers- NMS - 85,000 - - - - 85,000
New roof - School Maintenance - 202,893 - - - - 202,893
Facilities and Use Audit - 120,000 - - - - 120,000
Valve Replacement- South Elementary - - 115,000 - - - 115,000
Elementary School Cameras - - 60,000 - - - 60,000
New roof - Early Intervention - - 169,773 - - - 169,773
Replace rooftop units- NMS - - - 150,000 150,000 235,000 535,000
ADA improvements- Woodland - - - 50,000 - - 50,000
Window replacement- Woodland - - - 285,000 - - 285,000
Construct maintenance warehouse - - - - 500,000 - 500,000
Fire Alarm Replacement - NMS - - - - - 150,000 150,000
Fire Alarm Replacement - SMS - - - - - 160,000 160,000
New roof- SMS and North Elementary - - - - - 168,595 168,595
Tennis court replacement- PHS - - - - - 225,000 225,000
Set-asides for future projects - 30,000 - 75,000 - - 105,000
Total Public Schools Projects:838,925 437,893 344,773 560,000 650,000 938,595 3,770,186
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Person County
Capital Improvement Plan (CIP)
2018-22
Recommended - Funding Schedule (Revised)
Project Costs for Non-Profit
Agencies:
Current
Year
2016-17
Budget
Year
2017-18
Planning
Year
2018-19
Planning
Year
2019-20
Planning
Year
2020-21
Planning
Year
2021-22
TOTAL
PROJECT
COSTS
Person County Museum of History:
New roof - Long House & Medical
Office 41,842 - - - - - 41,842
New roof - Main/Parsonage/Van
Hook/Old Store/Tobacco Barn - - - - 322,143 - 322,143
Person County Senior Center Project:
Acquisition 2,050,000 - - - - - 2,050,000
Renovation 69,445 - - - - - 69,445
A&E fees 133,635 - - - - - 133,635
Issuance costs 31,920 - - - - - 31,920
Contingency funds 250,000 - - - - - 250,000
Set-asides for future projects - - - 125,000 - - 125,000
Total Non-Profit Agencies Projects:2,576,842 - - 125,000 322,143 - 3,023,985
Total Project Costs:8,472,542 2,361,823 2,670,436 1,761,842 1,812,224 1,693,867 18,772,734
Note: Items highlighted below are projects associated with proposed debt financings.
2016-17 Person County Senior Center Project
2016-17 Public Safety & Broadband Towers Project
The County is scheduled to enter into a Private Placement General Obligation Bond Financing contract on April 20, 2017 for $2.285M.
The loan proceeds will cover the cost of acquisition, planning, improvements, and issuance costs for the Person County Senior Center.
This project will improve public safety communication among VFD's, Sheriff, City Fire and EMS and ensure communication coverage for
the entire county. In 2015, a feasibility study was completed which resulted in the recommendation to construct four, 300 foot towers and
the installment of a Simulcast public safety communication system. Since then, the State Highway Patrol has offered to construct two of
the towers. Funding for this project includes the cost of constructing the two remaining towers, purchasing VHF equipment, purchasing
hand-held and vehicular radios, and implementation of a broadband grant program. The total project cost is estimated to be
approximately $3.97 million. The project is scheduled to be completed by Nov 2017. It is anticipated that the loan closing for this project
would be scheduled sometime in FY18. However, this is subject to change depending upon the timing of when construction bids are
received.
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Person County
Capital Improvement Plan (CIP)
2018-22
Recommended - Funding Schedule (Revised)
Sources of Revenue for
Operating Impact Costs:
Current
Year
2016-17
Budget
Year
2017-18
Planning
Year
2018-19
Planning
Year
2019-20
Planning
Year
2020-21
Planning
Year
2021-22
TOTAL
REVENUE
SOURCES
General Fund Revenues 50,000 615,226 615,795 616,308 532,563 519,978 2,949,870
Recycling sales (due to efficiency)- - 11,168 11,168 11,168 11,168 44,672
Recycling program service fees - - 17,920 44,800 44,800 44,800 152,320
Fiber Project-internet savings - - 2,160 2,160 2,160 2,160 8,640
Total Sources of Revenue for
Operating Impact Costs:50,000 615,226 647,043 674,436 590,691 578,106 3,155,502
Operating Impact Costs:
Current
Year
2016-17
Budget
Year
2017-18
Planning
Year
2018-19
Planning
Year
2019-20
Planning
Year
2020-21
Planning
Year
2021-22
TOTAL
PROJECT
COSTS
Tax Office: Appraisals and
Collections software
New maintenance contract 50,000 75,000 75,000 75,000 75,000 75,000 425,000
Existing maintenance contract - - - - (35,000) (35,000) (70,000)
PCRC/PI merger efficiencies
Personnel costs - (36,500) (44,189) (44,934) (45,693) (45,693) (217,009)
Supplies and operating - - (3,736) (4,036) (4,036) (4,036) (15,844)
Vehicles and equipment - - (14,578) (14,578) (14,578) (14,578) (58,312)
Animal Services - Install A/C - 4,000 4,000 4,000 4,000 4,000 20,000
Public Safety & Broadband Towers
Project
Debt Service payments - 369,267 361,627 353,987 346,347 337,707 1,768,935
Fiber Project
Fiber Maintenance - - 10,200 20,904 20,904 20,904 72,912
Maintenance & Repair - - 14,150 28,985 28,985 28,985 101,105
Equipment and Warranty - - 32,200 41,500 5,100 5,100 83,900
Pole Rental - - 4,800 9,984 9,984 9,984 34,752
Person County Senior Center
Project
Debt Service payments - 203,459 207,569 203,624 199,678 195,733 1,010,063
Total Operating Impact Costs:50,000 615,226 647,043 674,436 590,691 578,106 3,155,502
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