Agenda Packet December 4 2017PERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
December 4, 2017
7:00pm
CALL TO ORDER………………………………………………. Chairman Kendrick
INVOCATION
PLEDGE OF ALLEGIANCE
RECOGNITION
ITEM #1
Resolutions of Appreciation …………………………………… Chairman Kendrick
County Retirees: Pamela Wood, Dwight Evans & Edwin Outlaw
PRESIDING OVER BOARD ...……………………… County Attorney, Ron Aycock
ORGANIZATION OF BOARD
Election of Chairman ...……………………… County Attorney, Ron Aycock
Election of Vice-Chairman ………………………… Newly Elected Chairman
ITEM #2
APPROVAL OF BONDS …………………………….. County Attorney, Ron Aycock
The Finance Director, The Register of Deeds, The Sheriff, and The Tax Administrator
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DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
PUBLIC HEARING:
ITEM #3
Addition of Canter Creek Trl, a private roadway …………………….. Sallie Vaughn
ITEM #4
Consideration to Grant or Deny Request for an additional
private roadway, Canter Creek Trl ………………………………… Newly Elected Chairman
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10 minute segment
which is open for informal comments and/or questions from citizens of this
county on issues, other than those issues for which a public hearing has been
scheduled. The time will be divided equally among those wishing to comment.
It is requested that any person who wishes to address the Board, register with
the Clerk to the Board prior to the meeting.
ITEM #5
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A. Budget Amendment #9,
B. Tax Adjustments for December 2017,
a. Tax Releases, and
b. NC Vehicle Tax System pending refunds
UNFINISHED BUSINESS:
ITEM #6
Fire Tax Considerations …………………………………………………. Russell Jones
NEW BUSINESS:
ITEM #7
Woodsdale Community Complaints about Blasting …………. Commissioner Jeffers
ITEM #8
Changes to the PCAS adoption fee ……………………………………….… Ron Shaw
ITEM #9
Board of Commissioners 2018 Schedule of Meetings …………………….. Heidi York
ITEM #10
Fiscal Year 2018-2019 Budget Calendar ………………………………….. Heidi York
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CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
CLOSED SESSION #1
A motion to enter Closed Session per General Statute 143-318.11(a) (5) to establish,
or to instruct the public body's staff or negotiating agents concerning the position to
be taken by or on behalf of the public body in negotiating the price and other material
terms of a contract with the following individuals permitted to attend: County
Manager, Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron
Aycock, Assistant County Manager, Sybil Tate, Chris Gustin, Upper Piedmont
Division Manager, Greg Duhon, Republic General Manager, Matt Einsmann,
Environmental Manager, Drew Isenhour, Republic Area President, and Steve Weber,
Republic’s Legal Council
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate
by the Board.
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RESOLUTION OF APPRECIATION
WHEREAS, Pamela Wood has served the people of Person County
during her tenure as a Social Work Supervisor II with the
Department of Social Services; and
WHEREAS, Pamela Wood has served the citizens of Person County
with honor, integrity, sincerity and dedication, providing
accurate, concise services for seventeen years, July 2000 –
November 2017; and
WHEREAS, Pamela Wood has earned the respect and admiration of all
who have known her and worked with her throughout her
career; and
WHEREAS, the County of Person recognizes the many contributions
Pamela Wood has made to the County and offers her
sincere best wishes for her retirement.
NOW, THEREFORE, I, Tracey L. Kendrick, Chairman of the Person County
Board of Commissioners, do hereby extend this Resolution of Appreciation
to Pamela Wood for continually striving to make Roxboro and Person
County a better place to live and work.
Adopted this, the 4th day of December, 2017.
____________________________________
Tracey L. Kendrick, Chairman
Person County Board of Commissioners
Attest:
____________________________________
Brenda B. Reaves
Clerk to the Board of Commissioners
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RESOLUTION OF APPRECIATION
WHEREAS, Charles “Dwight” Evans has served the people of Person
County during his tenure working for Person County
General Services Department as a Building Maintenance
Technician; and
WHEREAS, Dwight Evans has served the citizens of Person County
with honor, integrity, sincerity and dedication, providing
accurate, concise services for eleven years, November,
2006 – November, 2017; and
WHEREAS, Dwight Evans has earned the respect and admiration of all
who have known him and worked with him throughout his
career; and
WHEREAS, the County of Person recognizes the many contributions
Dwight Evans has made to the County and offers him
sincere best wishes for his retirement.
NOW, THEREFORE, I, Tracey L. Kendrick, Chairman of the Person County
Board of Commissioners, do hereby extend this Resolution of Appreciation
to Dwight Evans for continually striving to make Roxboro and Person
County a better place to live and work.
Adopted this, the 4th day of December, 2017.
____________________________________
Tracey L. Kendrick, Chairman
Person County Board of Commissioners
Attest:
____________________________________
Brenda B. Reaves, Clerk to the Board
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RESOLUTION OF APPRECIATION
WHEREAS, Edwin Outlaw has served the people of Person County
during his tenure working for Person County as a Transit
Specialist with the Person Area Transportation System
(PATS); and
WHEREAS, Edwin Outlaw has served the citizens of Person County
with honor, integrity, sincerity and dedication, providing
accurate, concise services for seven years, November 2010
– November 2017; and
WHEREAS, Edwin Outlaw has earned the respect and admiration of all
who have known him and worked with him throughout his
career; and
WHEREAS, the County of Person recognizes the many contributions
Edwin Outlaw has made to the County and offers him
sincere best wishes for his retirement.
NOW, THEREFORE, I, Tracey L. Kendrick, Chairman of the Person County
Board of Commissioners, do hereby extend this Resolution of Appreciation
to Edwin Outlaw for continually striving to make Roxboro and Person
County a better place to live and work.
Adopted this, the 4th day of December, 2017.
____________________________________
Tracey L. Kendrick, Chairman
Person County Board of Commissioners
Attest:
____________________________________
Brenda B. Reaves, Clerk to the Board
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AGENDA ABSTRACT
Meeting Date: December 4, 2017
Agenda Title: Approval of Bonds of the Finance Director, the Register of Deeds, the Tax
Administrator and the Sheriff
Summary of Information: Chapter 161(Register of Deeds) and 162 (Sheriff) of the North
Carolina General Statutes requires the Board of County Commissioners to approve the official bonds
at the first meeting in December. The Bonds are a continuation of existing bonds and were secured
by the County Human Resources Director, who also serves as Insurance Liaison. The Human
Resources Director provided information that the Sheriff’s bond, in the amount of $25,000, is for the
length of his term. The Bonds of the Register of Deeds in the amount of $50,000 and $100,000 each
for the Tax Administrator and Finance Director (amount of each Bond is dictated by legislature).
Recommended Action: Approve the Bonds of the Finance Director, the Register of Deeds, the Tax
Administrator and the Sheriff
Submitted By: Ron Aycock, County Attorney
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The Person County Board of County Commissioners will hold a public hearing on Monday,
December 4th, 2017 at 7:00pm in Room 215 of the Person County Office Building at 304 S
Morgan St, Roxboro, North Carolina to hear the following:
Request by the Person County Address Coordinator to add Canter Creek Trl to the database
of roadway names used for E‐911 dispatching. The proposed private roadway will be located
to the north of Leasburg Rd between Hamlin Dr and the Jones Lester Rd/Robert Norris Rd
intersection in Roxboro Township. Article IV, Section 402 H of the Ordinance Regulating
Address and Road Naming in Person County requires any private roadway serving three or
more homes to be officially named.
Citizens will have an opportunity to speak regarding the above request.
Specific information about the request can be obtained from the Person County GIS
Department, 325 S Morgan St, Suite D.
Sallie Vaughn, GIS Manager
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AGENDA ABSTRACT
Meeting Date: December 4, 2017
Agenda Title: Public Hearing ‐ Addition of Canter Creek Trl, a private roadway
Summary Information: A third residence is being added along a private driveway, which
necessitates the naming of the driveway (see map below).
Background Information: Two private residences are located on a private driveway off Leasburg Rd.
A third private residence is being added to this driveway. In accordance with Article IV, Section 402 H
of the “Ordinance Regulating Addresses and Road Naming in Person County,” the driveway must be
named. The addition of this road will require occupants of the two existing residences to change
their addresses to reflect the new roadway name.
North Carolina General
Statute 153A‐239.1(A)
requires a public hearing
be held on the matter and
public notice be provided
at least 10 days prior in the
newspaper. The required
public notice was published
in the November 22nd
edition of the Roxboro
Courier‐Times. A sign
advertising the public
hearing was placed at the
proposed roadway location
on the same date.
Adjacent property owners were contacted via certified mail at the time permits were obtained for
the new residence. At a meeting on November 2nd, all involved parties agreed upon a single road
name, Canter Creek Trl, which is compliant with all naming regulations in the Ordinance.
Recommended Action: Motion to approve the recommended roadway name.
Submitted By: Sallie Vaughn, GIS Manager
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12/4/2017
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
Culture and Recreation 13,877
Public Safety 9,370
REVENUES General Fund
Intergovernmental 8,562
Other Revenues 10,000
Fund Balance Appropriation 4,685
EXPENDITURES Capital Improvement Program Fund
Transfer from Other Funds 119,671
REVENUES Capital Improvement Program Fund
Transfer to Other Funds 119,671
Explanation:
BUDGET AMENDMENT
Receipt of donation to Sportsplex ($10,000); receipt of additional State Aid for Library ($3,877); receipt of 2017
Bulletproof Vest Partnership Award for Sheriff's department ($4,685), with local match from the LEC Restricted
Fund ($4,685); correct budget for a duplicate transfer to the Debt Service Fund that was recorded originally in
FY17 from the CIP Fund ($119,671).
BA-910
AGENDA ABSTRACT
Meeting Date: December 4, 2017
Agenda Title: Tax Adjustments for December 2017
Summary of Information: Attached please find the tax releases and motor vehicle pending
refunds:
1. December 2017 tax releases.
2. December 2017 North Carolina Vehicle Tax System (NCVTS) pending refunds.
Recommended Action: Motion to accept reports and authorize refunds.
Submitted By: Russell Jones, Tax Administrator
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NAME BILL NUMBER OPER DATE/TIME DISTRICT VALUE AMOUNT
17377301 2017-18460 DY: RP:A10 54 CW 11/20/2017 4:37:35 PM
BEATTY GLADYS VINCENT
C ADVLTAX 37,656.00 263.59
SENIOR EXEMP TOTAL RELEASES:263.59
14452301 2017-3481 DY: RP:A27 34 MP 11/21/2017 9:10:55 AM
BOTTOMS ALAN BRYCE & FRANCES O
C ADVLTAX 45,000.00 315.00
TOTAL RELEASES:315.00
6654302 2017-21475 DY: RP:73 65 MP 11/21/2017 9:24:37 AM
BOWLING PEGGY A
EXEMPTION ADDED C ADVLTAX 41,057.00 287.40
ELDERLY EXEMPTION TOTAL RELEASES:287.40
2007301 2017-10640 DY: RP:137 13C MP 11/21/2017 9:34:17 AM
EVANS JOHN DAYTON
EXEMPTION ADDED C ADVLTAX 41,259.00 288.81
ELDERLY EXEMPTION TOTAL RELEASES:288.81
41219301 2017-11020 DY: RP:82 3 MP 11/21/2017 9:39:13 AM
GRAVES JOEL
EXEMPTION ADDED C ADVLTAX 45,000.00 315.00
EXEMPTION ADDED CI50ADVLTAX 45,000.00 301.50
DISABLED VETERAN TOTAL RELEASES:616.50
19029301 2017-9722 DY: RP:98 48 MP 11/21/2017 9:45:06 AM
KIRBY KATIE T
EXEMPTION ADDED C ADVLTAX 66,295.00 464.07
EXEMPTION ADDED CI50ADVLTAX 66,295.00 444.18
ELDERLY EXEMPTION TOTAL RELEASES:908.25
27937303 2017-16191 DY: RP:79 16 MP 11/21/2017 9:49:16 AM
LONG ALLINE
EXEMPTION ADDED C ADVLTAX 64,852.00 453.96
ELDERLY EXEMPTION TOTAL RELEASES:453.96
3333301 2017-13190 DY: RP:105 2 MP 11/21/2017 9:59:49 AM
PERGERSON ANN
EXEMPTION ADDED C ADVLTAX 49,946.00 349.62
ELDERLYN EXEMPTION TOTAL RELEASES:349.62
23644301 2017-7748 DY: RP:A72 126 MP 11/21/2017 10:16:31 AM
POTTER BRETT
EXEMPTION ADDED C ADVLTAX 24,842.00 173.89
DISABLED EXCLUSION TOTAL RELEASES:173.89
8716303 2017-7374 DY: RP:A29 10 MP 11/21/2017 10:20:46 AM
WADE DONALD SIDNEY & JOAN W
EXEMPTION ADDED C ADVLTAX 76,451.00 535.16
ELDERLY EXEMPTION TOTAL RELEASES:535.16
52037301 2017-9959 DY: RP:126 22 MP 11/21/2017 10:24:41 AM
WOODLIEF ALICE E
EXEMPTION ADDED C ADVLTAX 56,590.00 396.13
DISABLED EXEMPTION TOTAL RELEASES:396.13
RUN DATE: 11/27/2017 10:16 AM RELEASES REPORT
Person County
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NAME BILL NUMBER OPER DATE/TIME DISTRICT VALUE AMOUNT
59520301 2017-19974 DY: RP:A74 181 MP 11/21/2017 3:45:40 PM
LONG SHANNON D & ANJANETTE D
EXEMPTION ADDED C ADVLTAX 45,000.00 315.00
DISABLED VETERAN EXEMPTION TOTAL RELEASES:315.00
65995301 2017-26847 DY: RP:A63 377 MP 11/21/2017 3:52:20 PM
BRYANT ROLAND F & DONNA
EXEMPTION ADDED C ADVLTAX 45,000.00 315.00
DISABLED VETERAN EXEMPTION TOTAL RELEASES:315.00
25301 2017-10174 DY: RP:27 6 1 MP 11/21/2017 3:55:33 PM
CURRIER JAMES T
EXEMPTION ADDED C ADVLTAX 33,654.00 235.58
EXEMPTION ADDED CI50ADVLTAX 33,654.00 225.48
ELDERLY EXEMPTION TOTAL RELEASES:461.06
6609302 2017-18876 DY: RP:68 32 SRJ 11/22/2017 10:52:59 AM
JEFFERS CHARLIE V & BEVERLY W
APPRAISER ADJUSTED LAND C ADVLTAX 6,765.00 47.36
CORRECT LAND FOR 2017 TOTAL RELEASES:47.36
NET RELEASES PRINTED:5,726.73
TOTAL TAXES RELEASED 5,726.73
RUN DATE: 11/27/2017 10:16 AM RELEASES REPORT
Person County
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C ADVLTAX - County Tax
TAX
YEAR
RATE
YEAR
REAL VALUE
RELEASED
PERS VALUE
RELEASED
TOTAL VALUE
RELEASED
REAL TAX
RELEASED
PERS TAX
RELEASED
MV VALUE
RELEASED
MV TAXES
RELEASED
TOTAL VALUE
RELEASED
TOTAL TAXES
RELEASED
2017 2017 679,367 0 679,367 4,755.57 0.00 0 0.00 679,367 4,755.57
DIST TOTAL 679,367 0 679,367 4,755.57 0.00 0 0.00 679,367 4,755.57
CI50ADVLTAX - City of Roxboro
TAX
YEAR
RATE
YEAR
REAL VALUE
RELEASED
PERS VALUE
RELEASED
TOTAL VALUE
RELEASED
REAL TAX
RELEASED
PERS TAX
RELEASED
MV VALUE
RELEASED
MV TAXES
RELEASED
TOTAL VALUE
RELEASED
TOTAL TAXES
RELEASED
2017 2017 144,949 0 144,949 971.16 0.00 0 0.00 144,949 971.16
DIST TOTAL 144,949 0 144,949 971.16 0.00 0 0.00 144,949 971.16
GRAND TOTALS:824,316 0 824,316 5,726.73 0.00 0 0.00 824,316 5,726.73
RUN DATE: 11/27/2017 10:16 AM RELEASES REPORT
Person County
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Payee NameAddress 3Refund Type Refund Reason Create DateTax Jurisdiction Levy Type Total Change01Tax($0.43)50Tax($89.54)50 Vehicle Fee ($20.00)$109.9701Tax($6.04)$6.0401Tax($33.18)$33.1801Tax($90.77)$90.7701Tax($44.24)$44.2401Tax($25.81)$25.8101Tax($2.75)$2.7501Tax($41.62)$41.6201Tax($17.74)50Tax($16.99)50 Vehicle Fee$0.00$34.7301Tax($24.32)$24.3201Tax($5.11)$5.11WEST, JOHN EDWARD TIMBERLAKE, NC 27583 Proration Vehicle Sold 11/22/2017WATSON, CLYDE THOMAS JR ROXBORO, NC 27573 Proration Vehicle Totalled 11/14/2017VACHIERI, BONNIE REAVES ROXBORO, NC 27573 Proration Vehicle Totalled 11/22/2017REGAN, RASSIE THOMAS ROXBORO, NC 27574 Proration Vehicle Totalled 11/17/2017LYLES, JOHNATHAN THOMAS ROXBORO, NC 27574 Proration Vehicle Sold 11/20/2017JOHNSON, JOYCE GRAVES ROXBORO, NC 27573 Proration Vehicle Totalled 11/17/2017JAMES, JEFFREY ALAN TIMBERLAKE, NC 27583 Proration Vehicle Sold 11/22/2017HILL, CHRISTOPHER WALLACE ROXBORO, NC 27574 Proration Vehicle Sold 11/15/2017FULLER, RODERICK LEASBURG, NC 27291 Proration Vehicle Totalled 11/21/2017EASTER, BETTY JOYCE TIMBERLAKE, NC 27583 Proration Vehicle Sold 11/15/2017Situs error 11/13/2017 ROXBORO, NC 27574 Adjustment >= $100CASH, GLADYS WHITT15
AGENDA ABSTRACT
Meeting Date: December 4, 2017
Agenda Title: Fire Tax Considerations
Summary of Information:
At the Board's November 20th meeting, representatives from the volunteer fire departments
presented a proposal for the creation of a fire tax beginning with their FY18-19 funding. The
creation of fire/rescue service tax district offers a mechanism for isolating a specific area of
residents for fire service taxation purposes. According to G.S. 153A-301, a county is
“authorized to define one or more areas within the county to establish a service district to
finance, provide, or maintain” services (including fire protection). There are no statutory
restrictions to including a consenting municipality within a fire service district. The City of
Roxboro, by resolution from the City, could be included, and those citizens would also be
charged the fire/rescue service district tax.
A fire/rescue service tax district is not a separate legal entity from the County. As such, all
control is maintained directly under the Board of County Commissioners. A fire commission, for
example, could serve only in an advisory role, with the decision of funding remaining with the
Board of County Commissioners.
Additionally, there is no statutory cap on taxes that may be levied from a fire service tax district,
as long as combined property and special district taxes do not exceed the general property tax
limit of $1.50 per $100 valuation. The county could adopt a resolution limiting the tax rate
within a fire service district.
Upon creation of a fire/rescue service tax district, the Board of County Commissioners would set
an annual tax rate for the district which would be applied to all property subject to property tax.
Generated revenue would be earmarked for fire/rescue services.
Since the Board of County Commissioners adopt an annual budget/tax rate, a fire/rescue service
district does not guarantee continued level of funding. Like the general county tax rate, the
fire/rescue service district tax rate can be changed each year. This is no different than the Board
of County Commissioners allocating funding from the General Fund, except that the revenues
would be earmarked for the service district.
Creating a fire/rescue service district:
The County Board of Commissioners must justify the creation of fire service tax districts by
demonstrating:
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1. There is a need for one or more of the authorized services
2. The proposed services cannot practically be provided to the district on a countywide basis
3. The proposed services can be provided without unreasonable or burdensome tax levies.
4. There is a demonstrable demand for the proposed services by those who live in the
district.
Necessary steps to create a fire/rescue service district:
County must prepare a report that includes maps of the proposed districts, a statement that the
proposed district meets required standards, and a plan for providing fire services to the
district.
Any NEW district that is created must be submitted to NCDOR by November 1 for
state appraised properties. (This would not apply to a single fire district, since this
district is already defined).
The Board of County Commissioners must hold a public hearing on the creation of
the special tax districts no sooner than four weeks after the report has been published.
Once a resolution establishing fire service tax districts has been passed, it may take
effect only at the beginning of the next fiscal year.
Distribution of funds:
1. The funding provided to each fire department still remains an issue. You cannot disburse
funds based on Dispatch Lines, as such lines are simply an administrative boundary.
2. You may use the Dispatch Lines in order to develop a formula for distribution, however this
formula may not provide a fair distribution over time as needs change per station.
3. Will funds be distributed monthly, as collected?
Timing:
If a single fire/rescue service district is established, the tax office would need to have a couple of
months (guidance from the Board of Commissioners by May 1) in order to update situs charts
and billing records to include the new district. The time frame for establishing separate
fire/rescue districts (different rates for each district) would take approximately 12 months' notice,
but this option is not what is being proposed by the Volunteer Fire Departments.
Submitted By: Russell Jones, Tax Administrator
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AGENDA ABSTRACT
Meeting Date: December 4, 2017
Agenda Title: Changes to PCAS adoption fee
Summary of Information: Person County Animal Services would like to increase our
adoption fees to have it cover our current expenses per animal. The increase would also provide
additional care and vetting to the adoptable animals. Please see attached document for the cost
explanation.
Recommended Action: Approve changes to the adoption fee and update the appendix of the
Animal Services Ordinance.
Submitted By: Director Ron Shaw
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Adoption Fees
Current fees:
Dog Adoption $100
Rabies Vaccine
Parvo Distemper
Pyrantel Pamoate Wormer (round worms)
($75 voucher for spay/neuter)
Cat Adoption $100
Rabies Vaccine
Feline Distemper
Pyrantel Pamoate Wormer
($75 Voucher for spay/neuter)
Proposed Fees:
Dog Adoption $150
Rabies Vaccine
Parvo Distemper
Drontal Plus Wormer (tapes, hooks and whip worms)
Para/Defense Flea and Tick Preventative
HW test
Already Altered
Cat Adoption $150
Rabies Vaccine
Feline Distemper
Pyrantel Pamoate Wormer
Para/Defense Flea and Tick Preventative
Rapid Combo test
Already Altered
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AGENDA ABSTRACT
Meeting Date: December 4, 2017
Agenda Title: Board of Commissioners 2018 Schedule of Meetings
Summary of Information: North Carolina General Statute 153A-40 requires the Board of
Commissioners to hold a regular meeting at least once a month. Before the Board is a proposed
schedule of 2018 meetings dates.
Note: the Board will hold its regular scheduled meetings in its usual Boardroom, Room 215 in the
County Office Building unless otherwise posted. As recommended on the Schedule of Meetings, to
accommodate attendance, Local Government Day Board meetings will be held off-site as the same is
done for the Budget Public Hearing.
There is no conflict with the proposed schedule related to the following conferences:
NACo Legislative Conference March 3-7 in Washington DC
NACo Annual Conference July 13-16 in Nashville, TN
NCACC Conference August 23-26 in Hickory, NC
Recommended Action: Consider the proposed dates and take action to set the 2018 Schedule
of Meetings so to cause copy of such to be distributed and posted on the bulletin board and county
website.
Submitted By: Heidi York, County Manager
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Person County Board of Commissioners
PROPOSED 2018 Schedule of Meetings
To be held in Room 215 at the Person County Office Building unless otherwise noted
January 8, 2018 7:00 p.m.
January 22, 2018 9:00 a.m.
February 5, 2018 (Board Retreat) 9:00 a.m. Timberlake Public Safety Satellite Facility
February 20, 2018 (Tuesday) 9:00 a.m.
March 19, 2018 (Local Gov’t. Day) 9:00 a.m. County Auditorium
April 9, 2018 7:00 p.m.
April 23, 2018 9:00 a.m.
May 21, 2018 9:00 a.m.
June 4, 2018 7:00 p.m. County Auditorium
June 18, 2018 9:00 a.m.
July 2, 2018 7:00 p.m.
August 6, 2018 7:00 p.m.
August 20, 2018 9:00 a.m.
September 4, 2018 (Tuesday) 7:00 p.m.
September 17, 2018 9:00 a.m.
October 1, 2018 7:00 p.m.
October 15, 2018 9:00 a.m.
November 19, 2018 (Local Gov’t. Day) 9:00 a.m. County Auditorium
December 3, 2018 6:30 p.m.
Presented for ADOPTION by The Board of Commissioners on December 4, 2017.
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AGENDA ABSTRACT
Meeting Date: December 4, 2017
Agenda Title: Fiscal Year 2018-2019 Budget Calendar
Summary of Information: A budget calendar has been developed for the Board’s adoption,
outlining a schedule for the timing of the budget process. A Board Retreat is proposed for February
5th, along with the Capital Improvement Plan adoption in April, Presentation of the Recommended
Budget in May, a required Public Hearing on June 4th and Adoption of the FY16-17 Annual Budget
for June 18th. The dates outlined are subject to change if needed, but this will facilitate an organized
budget process for staff and elected officials.
Recommended Action: Adopt the budget calendar for FY18-19 and provide feedback and changes
to staff as needed.
Submitted By: Heidi York, County Manager
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PERSON COUNTY GOVERNMENT
FISCAL YEAR 2018-2019 BUDGET CALENDAR
Date Task
Mon/Dec. 4, 2017* BOCC adopts FY19 budget calendar
Tues/Jan. 16, 2018 CIP Requests due to Asst. County Manager
Fri/Feb. 2, 2018 Personnel requests due to Human Resources
Fri/Feb. 2, 2018 Final insurance costs due
Mon/Feb. 5, 2018* Board of County Commissioners Annual Retreat
Mon/Feb. 12, 2018 Distribution of budget training manual to departments and fee schedule requests
Thurs/Feb. 22, 2018 Departmental budget requests for operating & capital due to Finance and Fee
Schedule requests due to Assistant County Manager
Mon-Fri/Mar. 12-23, 2018 Departmental Budget Presentations with County Manager
Mon/April 9, 2018* FY 18-19 CIP presented to Board of Commissioners at regular BOCC Meeting at
7:00 p.m.
Mon/April 23, 2018* Adoption of FY 18-19 CIP
Mon/ May 21, 2018* County Manager presents Recommended Budget to Board of County
Commissioners
Tues-Fri/May 22- Potential BOCC Budget work sessions (specific dates to be scheduled)
June 15, 2018
Mon/June 4, 2018* Board of Commissioners holds Public Hearing on Recommended Budget
Mon/June 18, 2018* Adoption of FY 19 Annual Budget Ordinance
Mon/July 2, 2018 FY 18-19 Budget available in Accounting System
Mon/Aug 6, 2018 Adopted budget document finalized and available online
* denotes a Board of Commissioners meeting date.
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