Agenda Packet January 23 2017PERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
January 23, 2017
8:00am
CALL TO ORDER ……………………………………………… Chairman Kendrick
CLOSED SESSION #1
Closed Session #1 for the purpose of considering appointment of individuals through
an informal interview process with applicants of boards and committees per General
Statutes 143-318.11(a)(6) for the following:
A. Tourism Development Authority
Return to Open Session for Board discussion and action as deemed appropriate
ITEM #1
Appointment to Tourism Development Authority ……………... Chairman Kendrick
Recess to the regularly scheduled meeting at 9:00am
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CALL TO ORDER………………………………………………. Chairman Kendrick
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
ITEM #2
RECOGNITION(S)
Resolution of Appreciation ………………………………………. Chairman Kendrick
County Retiree, Al Rhew
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10 minute segment
which is open for informal comments and/or questions from citizens of this
county on issues, other than those issues for which a public hearing has been
scheduled. The time will be divided equally among those wishing to comment.
It is requested that any person who wishes to address the Board, register with
the Clerk to the Board prior to the meeting.
ITEM #3
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A. Budget Amendment #13,
B. Public Transportation Consolidated Capital Call for Projects Program
Resolution
UNFINISHED BUSINESS:
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NEW BUSINESS:
ITEM #4
Presentation of Comprehensive Annual Financial Report
for Fiscal Year Ending June 30, 2016 …………………………….. James Winston, II
ITEM #5
Technology Funding Request by Bethel Hill Charter School ……….. Stephen Hester
ITEM #6
Uptown Development Report for 2016 …………………………………. Laura Wrenn
ITEM #7
Resolution for Adoption of the NC Lakes District
Regional Bike Plan ………………………………………. Diane Cox & Michael Kelly
ITEM #8
New Senior Center Renovations …………………………………………. Ray Foushee
ITEM #9
Resolution Amending the Person County Economic
Development Commission for a Change in Membership ……… Chairman Kendrick
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
CLOSED SESSION #2
A motion to enter Closed Session per General Statute 143-318.11(a) (3) to consult
with an attorney with the following individuals permitted to attend: County
Manager, Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron
Aycock, and Assistant County Manager, Sybil Tate.
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate
by the Board.
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RESOLUTION OF APPRECIATION
WHEREAS, Alward “Al” Rhew has served the people of Person
County during his tenure working for Person County
Sheriff’s Office as Chief Deputy to Sheriff Dewey Jones; and
WHEREAS, Al Rhew has served the citizens of Person County with
honor, integrity, sincerity and dedication, providing
accurate, concise services for ten years, December, 2006 –
December, 2016; and
WHEREAS, Al Rhew has earned the respect and admiration of all who
have known him and worked with him throughout his
career; and
WHEREAS, the County of Person recognizes the many contributions
Al Rhew has made to the County and offers him sincere
best wishes for his retirement.
NOW, THEREFORE, I, Tracey Kendrick, Chairman of the Person County
Board of Commissioners, do hereby extend this Resolution of Appreciation
to Al Rhew for continually striving to make Roxboro and Person County a
better place to live and work.
Adopted this the 23rd day of January, 2017.
____________________________________
Tracey Kendrick, Chairman
Person County Board of Commissioners
Attest:
____________________________________
Brenda B. Reaves, NCCCC, CMC
Clerk to the Board
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1/23/2017
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
Public Safety 2,839
Culture and Recreation 3,000
Human Services 3,369
REVENUES General Fund
Intergovernmental 2,839
Other Revenues 6,369
EXPENDITURES Economic Catalyst Fund 29,000
REVENUES Economic Catalyst Fund
Intergovernmental Revenue 29,000
Explanation:
BA-13
BUDGET AMENDMENT
Receipt of Spay and Neuter reimbursement ($2,839); receipt of donation to Library ($3,000);
receipt of vehicle claim for damage to DSS vehicle ($3,369); receipt of NC Rural Center
economic development pass-through funds for GKN ($29,000).
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PUBLIC TRANSPORTATION CONSOLIDATED CAPITAL CALL FOR
PROJECTS PROGRAM RESOLUTION
WHEREAS, Article 2B of Chapter 136 of the North Carolina General Status and the Governor of North Carolina have
designated the North Carolina Department of Transportation (NCDOT) as the agency responsible for administering federal
and state public transportation funds; and
WHEREAS, the North Carolina Department of Transportation will apply for a grant from the US Department of
Transportation, Federal Transit Administration and receives funds from the North Carolina General Assembly to provide
assistance for public transportation projects; and
WHEREAS, NCDOT has been designated as the State agency with principle authority and responsibility for administering
capital projects for small urbanized and rural areas; and
WHEREAS, Person County hereby assures and certifies that it will comply with the federal and state statutes,
regulations, executive orders, and all small administrative requirements related to the applications made to and grants
received from the Federal Transit Administration, as well as the provisions of Section 1001 of Title 18, U.S.C.
WHEREAS, Person County understands and agrees that capital project requests will be funded with 5310, 5311 (RTAP or
ADTAP), 5339, state funds or a combination thereof. The applicant agrees they will adhere to the compliance of the grant
used to fund the project.
NOW, THEREFORE, be it resolved that the (Authorized Official’s Title)* County Manager of Person County is
hereby authorized to submit a grant for federal and state funding, provide the required local match, make the necessary
assurances and certifications and be empowered to enter into an agreement with the NCDOT to provide public
transportation services.
I ( Certifying Official’s Name)*Heidi York, County Manager do hereby certify that the above is true and correct copy of
an excerpt from the minutes of a meeting of the Person County Board of Commissioners duly held on the 23rd day of
January, 2017.
________________________________________________________ ___________________________
Signature of Certifying Official Date
*Note that the authorized official, certifying official, and notary public should be three separate individuals.
Seal Subscribed and sworn to me (date) ________________________
Notary Public Signature_____________________________________
________________________________________________________
Printed Name and Address
My commission expires (date) _______________________________
Affix Notary Seal Here
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AGENDA ABSTRACT
Meeting date:
January 23, 2017
Agenda Title:
Presentation of Comprehensive Annual Financial Report for Fiscal Year Ending
June 30, 2016
Summary of Information:
Mr. James Winston, II, CPA (Winston, Williams, Creech, Evans & Company,
LLP) will be presenting to the Board the Comprehensive Annual Financial Report
(CAFR) for Person County for Fiscal Year ending June 30, 2016.
Recommended Action:
Receive the information.
Submitted By:
Amy Wehrenberg, Finance Director
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1Person County June 30, 2016Audit PresentationWinston, Williams, Creech, Evans & Co. LLP17
2OverviewPerson County has received an unmodified opinion on their June 30, 2016 financial statements.Person County again received the Certificate of Excellence in Financial Reporting for fiscal year 06/30/15 and submitted the 6/30/16 report to GFOA.18
3GASB # 34 HighlightsManagement’s Discussion and AnalysisStatement of Net Position2015 2016Total Assets $ 66,021,785 $ 75,690,052DO of Resources (1,020,774) (1,159,423)Total Liabilities 15,131,185 17,935,108DI of Resources 3,985,261 761,878Net Position $ 47,926,113 $ 58,152,48919
4Statement of Activities20152016Revenues$ 67,510,928 $ 64,166,404Expenditures52,863,027 54,392,915Change in Net Position $ 14,647,901 $ 9,773,489Net Position – Beginning, 35,400,212 47,926,113previously reportedRestatement (2,122,000) 452,887 Position – Beginning, 33,278,212 48,379,000restatedEnding Net Position $ 47,926,113 $ 58,152,48920
Governmental Revenues521
6General Fund Revenues010,000,00020,000,00030,000,00040,000,00050,000,00060,000,00070,000,00080,000,000Original Budget Final BudgetActual52,240,132 53,127,353 54,186,087 22
7Governmental Fund Expenditures23
8General Fund Expenditures47,000,00048,000,00049,000,00050,000,00051,000,00052,000,00053,000,00054,000,00055,000,00056,000,000Original Budget Final BudgetActual52,994,406 55,025,269 50,292,938 24
9General Fund OtherFinancing Sources (Uses)-1,920,000-1,900,000-1,880,000-1,860,000-1,840,000-1,820,000-1,800,000-1,780,000-1,760,000-1,740,000-1,720,000-1,700,000Original Budget Final BudgetActual(1,901,085)(1,772,521)(1,792,986)25
10Appropriated Fund Balance0500,0001,000,0001,500,0002,000,0002,500,0003,000,0003,500,0004,000,000Original Budget Final BudgetActual2,655,359 3,670,437 -26
11Unassigned Fund Balance-General Fund27
12General Fund UnassignedFund Balance-as a % of Expenditures28
Cash & Investments(Excluding Fiduciary & Agency Funds)1329
14Adjusted Tax Levy05,000,00010,000,00015,000,00020,000,00025,000,00030,000,00035,000,0002007 2008 2009 2010 2011 2012 2013 2014 2015 201630
15Tax Collection Percentages95.59696.59797.59898.52006 2008 2009 2010 2011 2012 2013 2014 2015 201696.8097.9297.3997.4097.6897.6397.7198.4098.7198.8831
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Bethel Hill Charter School
401 Bethel Hill School Rd Stephen L. Hester – Principal (222)
Roxboro, NC 27574 Angie Phillips –Dean of Academics (266)
Phone (336)‐599‐2823 Tina Morris – Office Manager (256)
Fax (336)‐599‐9299 Donna Beaver – Receptionist (0)
Website: www.bethelhill.net Harriett Tillett – Dir. Student Services (223)
January 4, 2017
Person County Commissioners,
Bethel Hill Charter School is respectfully requesting a special appropriation request for
instructional technology funding. Our goal is to purchase 240 student laptops. This
would allow a laptop to be assigned to every 3rd ‐5th grade student and a laptop for every
two students in grades 1st and 2nd. The total cost of this project will be $96,000. Any
funding approved will be used for laptops. These laptops are instructional tools that will
used directly by students to enhance student learning and develop students as 21st
century learners.
Bethel Hill Charter is representative of all of Person County. Out of the 65‐70
kindergarten students we enroll yearly, only 4‐8 of those students are admitted under
the Bethel Hill District Priority. For example, the highest percentage would be 12.31% (8
out of 65) of our kindergarten students would be enrolled from the original Bethel Hill
District. Out of our total 400 students in grades K‐5th, only 63 come from the old Bethel
Hill District (15.75%). Four of our six bus routes serve primarily areas outside the old
district. Our student population comes from every elementary school district in Person
County, with 84.25% coming from the districts outside the former 1999 Bethel Hill
District. Any funding approved will be serving students who come from all locations of
Person County. We have 388 students that are domiciled in Person County.
Bethel Hill Charter Schools have operated since 2000 without any capital costs to Person
County. These laptops are instructional supplies that will be used directly by our
students. In addition, we will provide follow‐up with any funds approved with purchase
orders to County Manager Hedi York. This accountability measure is to assure county
commissioners their funds were spent as promised. We appreciate your consideration in
promoting 21st century learning for our Person County students!
Stephen L. Hester – Principal Joe Berryhill – Board Chairperson
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AGENDA ABSTRACT
Meeting Date: January 23, 2017
Agenda Title: Uptown Development Report for 2016
Summary of Information: This report will summarize new developments, projects,
expansions, and events that took place in Uptown Roxboro during 2016.
Recommended Action: Accept the Report
Submitted By: Lauren Wrenn, Uptown Development Director – City of Roxboro
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Special Year‐End Report from the
Office of the Uptown Development Director
2016 was an exciting year in Uptown Roxboro. With a record number of private and
public supporters, the Roxboro Development Group and Uptown Development Department
successfully accomplished more than three‐fourths of their goals for the year. The
following are some highlights of this year’s notable achievements for Uptown Roxboro.
Nearly $2 million in public and private investments in the 2015‐2016 fiscal year
11 new businesses opened, creating multiple new jobs
Record setting attendance at joint Personality/Alive After 5 concert event
Received $94,340 in grant money from the State for “Downtown Revitalization”
Maintained National Accreditation status for the second year in a row
Erected new “Welcome” and parking signage for visitor accomodation
Witnessed the opening of 5 new residential units in a newly renovated building
In addition to the major accomplishments of the Uptown district, the Roxboro
Development Group also saw notable growth in 2016. The following are highlights of
Roxboro Development Group successes over the calendar year.
Issued $5,000 in Façade Grant monies to local property owners in Uptown
Hosted an Open House of Available Properties, which resulted in numerous
inquiries regarding the vacant buildings
Continued to draw large crowds to the popular Rox N’ Roll Cruise‐In event, despite
many dates of inclement weather
Logged nearly 1,000 hours of volunteer service hours from community members
Received recognition at the NC Main Street Conference for an award‐winning
completion of the Kirby Rebirth Project
As one can see from this list, Uptown Roxboro continues to grow with new businesses,
activities, and residents. The Uptown Development office is proud of the partnerships
created with more than 50 local business, who believe in the importance of Uptown
revitalization, and donate time and money towards our projects. Equally as important to
the success of local revitalization efforts is the support of the public. From the increase in
social media followers, to the sheer number of requests to become a part of the Roxboro
Development Group, it is obvious that the people of Person County are happy to see these
changes taking place.
Looking forward to 2017, the Roxboro Development Group and Uptown Development
office plan to find ways to further engage members of the community in projects and
events Uptown. The 2017 “Plan of Work” will be available for public view very soon, and it
is our hope that you will find excitement in many of our planned projects. We look forward
to the continued support of the Commissioners, staff, and people of beautiful Person
County. Thank you.
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AGENDA ABSTRACT
Meeting Date: January 23, 2017
Agenda Title: Resolution for Adoption of the NC Lakes District Regional Bike Plan
Summary of Information: Ms. Cox and Mr. Kelly offer a presentation summarizing the North
Carolina Lakes District (NCLD) Regional Bike Plan and introduce a resolution to adopt the plan.
NCDOT contracted with the Kerr-Tar COG in 2012 to develop and write a comprehensive regional
bike plan for the Kerr-Tar region. The plan was conceived as an economic development tool to
spur recreational tourism in the region.
The RPO boundary was used as the planning area boundary. The planning area includes the RPO
portions of Franklin and Granville Counties, as well as Person, Vance and Warren Counties.
The project is in the final phase of completion, the adoption phase. As of January 4, 2017, we
have received resolutions from the Kerr-Tar COG Board, the RPO TAC/TCC, Franklin County
and Vance County.
The final plan can be accessed on the Kerr-Tar Cog website at http://www.kerrtarcog.org/wp-
content/uploads/2016/04/NCLD_BikePlan_Alta_Final_May2016.pdf
Recommended Action: Resolution to Adopt the NC Lakes District Regional Bike Plan
Submitted By: Diane Cox, Executive Director, Kerr-Tar Regional Council of Governments &
Michael Kelly, Regional Planning Director, Kerr-Tar Regional Council of Governments
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NC Lakes District Regional Bike Plan37
•The NC Lakes District Regional Bike Plan originated as a component of a broader plan, the NC Lakes District Plan. Conceived as an economic development tool, the NCLD includes the Kerr‐Tar region of the Northern Piedmont. •NCDOT contracted with Kerr‐Tar Regional Council of Governments (KTCOG) in May 2012 to write a comprehensive regional bike plan for the Kerr‐Tar Lakes District region. •NC Lakes District Regional Bicycle Plan–Map of Regional routes–Signage Plan–Route Recommendations–Education Plan–Design Guidelines–Regulatory & Policy RecommendationsSegment K Route | County Line to StovallProject History38
•This plan is evolved around a core of issues including mobility, economic development and environmental development and human health.•A connection between lakes and communities•A planned course to residents, visitors by providing a beneficial and appealing new means of recreation and mobility.•A catalyst to some of the region’s issues and to harness new opportunities.NC Lakes District Regional Bike Plan and Vision concept39
Plan Study Area•The RPO boundary was used as a planning area boundary for the draft plan. The planning area for this study encompassed: Person County, Granville County, Vance County, Warren County and Franklin County. 40
NCLD Bike Plan Regional Map41
Person County42
Draft Plan Evolution•Existing Conditions: Current Bike Routes, Trails, Greenways and State Parks•Concept drawing was drawn by Kerr‐Tar staff and NCLD steering committee•Final Concept drawing was developed early 2014.43
Route Project Recommendations and Signage Recommendations•Throughout the development of this plan there were a few sections of recommendations; Route Project, Signage, Design Guidelines, Regulatory & Policy Recommendations.•These are all the components for this plan.•The route project and signage recommendations are what is shown on these two maps.44
Conclusion•The project is in the final phase of completion, adoption phase.•We received resolutions from KTCOG Board and TAC/TCC committees. •Final plan can be accessed on KTCOG website; http://www.kerrtarcog.org/wp‐content/uploads/2016/04/NCLD_BikePlan_Alta_Final_May2016.pdf45
A RESOLUTION FOR ADOPTION OF THE
NC LAKES DISTRICT REGIONAL BIKE PLAN
WHEREAS, NCDOT's Bicycle and Pedestrian Division provides funding and technical assistance
to develop comprehensive regional bicycle plans, and
WHEREAS, Kerr-Tar Regional Council of Governments Regional Transportation Planning
Organization (KTRPO) initiated the NC Lakes District Regional Bike Plan, including the counties
of Franklin, Granville, Person, Vance and Warren; and
WHEREAS, the NCDOT provided funding for the Kerr-Tar area for a regional bicycle plan due to
its history of coordination and collaboration on land use, transportation, and economic development
issues; and
WHEREAS, Person County recognizes a need to promote alternative modes of travel to reduce
congestion, improve air quality, increase tourism, promote recreation, improve health, and increase
safety for existing bicyclists and motorists; and
WHEREAS, the NC Lakes District Regional Bike Plan and its supporting text were developed with
input from a wide range of constituents and public input from residents to reflect local conditions
and preferences; and
WHEREAS, Person County will consider implementation of the NC Lakes District Regional Bike
Plan through the recommended implementation strategies as listed in the plan; and
WHEREAS, representatives from Franklin, Granville, Person, Vance and Warren Counties
participated on the NC Lakes District Regional Bike Plan Steering Committee.
NOW, THEREFORE BE IT RESOLVED that the Person County Board of Commissioners
adopts the NC Lakes District Regional Bike Plan on this, the 23rd day of January, 2017.
A motion was made by Commissioner ___________________ for adoption of the resolution, and
upon being put to a vote was duly adopted, on this, the 23rd day of January, 2017.
_____________________________________
Tracey L. Kendrick, Chairman
Person County Board of Commissioners
______________________________________
Brenda B. Reaves
Person County Clerk to the Board
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AGENDA ABSTRACT
Meeting Date: January 23, 2017
Agenda Title: New Senior Center Renovations
Summary of Information: Senior Center staff has requested that several
renovations/modifications be made to the recently purchased Senior Center building. Staff has
gotten multiple quotes for the requested changes and will present them to County Commissioners,
broken down by room/space, as indicated below:
1. Space 1 – Fitness area – no modifications requested
2. Space 2 – Photography Studio – install a chair/pedestrian lift between spaces 2 & 3
3. Space 3 – Salon – remove cubicle walls/cabinets, check out station, add folding wall
4. Space 4 – Office Suite – add electrical/data outlets for 6 computers and remove wall
5. Space 5 – Church – add sink, make serving window, create office in storage area
6. Canopy – create a covered canopy for client drop off and a covered walkway to the
church/kitchen building
In a previous meeting, Commissioners authorized staff to move forward with renovations to Space
5 as soon as a low bidder was secured.
Recommended Action: Receive direction from Commissioners on which
renovations/modifications to pursue.
Submitted By: Ray Foushee, General Services Director
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AGENDA ABSTRACT
Meeting Date: January 23, 2017
Agenda Title: Resolution Amending the Economic Development Commission for a
Change in Membership
Summary of Information: Staff was directed by the Chairman and Vice Chairman to propose
an Amendment to the Resolution of the Person County Economic Development Commission
(EDC). The changes in the attached Resolution include the addition of the final “Whereas”
statement and the insertion of “or alternate” in Section 2, A.
These changes allow for the Elected Chairman of the Board of County Commissioners “or
alternate” to serve on the EDC with full right to vote.
Recommended Action: Adopt the Resolution to amend the language if appropriate
Submitted By: Tracey Kendrick, Chairman of the Board of Commissioners
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A RESOLUTION AMENDING THE
PERSON COUNTY ECONOMIC DEVELOPMENT COMMISSION
FOR A CHANGE IN MEMBERSHIP
Whereas NC GS Chapter 58 authorizes counties to create county economic development
commissions and to periodically make changes to such commissions; and
Whereas the Person County Board of Commissioners created the Person County
Economic Development Commission at its meeting on February 16, 1981; and
Whereas that 1981 Resolution authorized the Board of County Commissioners to change
the membership on the Economic Development Commission for any reason; and
Whereas the Board of County Commissioners changed the membership by action at its
meeting on August 20, 2012; and
Whereas the Board of County Commissioners at its meeting on May 19, 2014 took
action to further amend the resolution to change the membership and responsibilities of
the board; and
Whereas, the Board of County Commissioners at its meeting on June 2, 2014 took action
to formalize and ratify the action taken at its May 19, 2014 meeting; and
Whereas, the Board of County Commissioners at its meeting on May 18, 2015 took
action to establish an ex-officio seat for a Farmland Preservation Plan stakeholder non-
voting representative; and
Whereas, the Board of County Commissioners at its meeting on January 4, 2016 took
action to amend the resolution to change the composition of the title as it relates to an ex-
officio, non-voting representative of Piedmont Community College; and
Whereas, the Board of County Commissioners at its meeting on January 23, 2017
desires to further amend the resolution to change the appointee of the Board of
Commissioners in Section 2. A below.
Now therefore be it resolved that:
1- The 1981resolution creating the Person County Economic Development
Commission as amended is further amended as follows:
(a) Existing Section 2 is repealed and the following section 2 is
inserted therefore:
“Section 2. MEMBERSHIP, TERMS OF OFFICE, ETC.
“The commission shall consist of 9 members. The members shall be
appointed for 3 year staggered terms except for those members appointed
by virtue of their respective offices which such members shall serve for
the period which they occupy those offices. The membership of the Board
shall be as follows with the members serving the initial terms indicated by
the number indicated after their names and thereafter for 3 year terms:
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A. Elected Chair or alternate of the Person County Board of
Commissioners serving ex-officio with full right to vote (term of
office), provided however if not present the county manager is
authorized to vote.
B. The mayor of the City of Roxboro serving ex-officio with full right
to vote (term of office), provided however if the mayor is not
present the city manager is authorized to vote.
C. The President of Piedmont Community College serving ex-officio
with full right to vote (term of office).
D. Elected Chair or an alternate from the executive board of the Board
of Directors for the Roxboro Development Group (term of office).
E. Elected chair or an alternate from the executive board of the Board
of Directors for the Roxboro Chamber of Commerce (term of
office).
F. A representative of a business with a presence in Roxboro
appointed by the Roxboro City Council for a 3-year term.
G. A representative of a business with a presence in Person County
appointed by the Board of Commissioners for a 3-year term.
H. Two Members at Large appointed by the Board of County
Commissioners each for a 3-year term.
Any member of the Economic Development Commission may be removed
at any time with or without cause by a majority vote of the appointing
authority.
The following person shall be permitted to participate fully in the
activities of the board as non- board members but shall have no right to
vote on any matter except as authorized in Section 2 A above as to the
County Manager and in Section 2 B above as to the City Manager:
1- Person County Manager serving ex-officio
2- Roxboro City Manager serving ex-officio
3- Piedmont Community College’s representative of workforce training
4- Farmland Preservation Plan stakeholder representative
2- This resolution shall be effective upon its adoption.
Adopted, this, the 23rd day of January, 2017.
____________________________________
Tracey L. Kendrick, Chairman
Person County Board of Commissioners
Attest:
____________________________________
Brenda B. Reaves, NCCCC, MMC
Clerk to the Board
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