Agenda Packet January 9 2017PERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
January 9, 2017
7:00pm
CALL TO ORDER………………………………………………. Chairman Kendrick
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10 minute segment
which is open for informal comments and/or questions from citizens of this
county on issues, other than those issues for which a public hearing has been
scheduled. The time will be divided equally among those wishing to comment.
It is requested that any person who wishes to address the Board, register with
the Clerk to the Board prior to the meeting.
ITEM #1
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A. Approval of Minutes of December 5, 2016,
B. Approval of Minutes of December 6, 2016,
C. Approval of Minutes of December 14, 2016,
D. Budget Amendment #12,
E. Person County Sheriff’s Office Grants,
F. Telamon Community Services Block Grant 2017-2018,
G. Tax Adjustments for the month of January 2017
a. Tax Releases
b. NC Vehicle Tax System pending refunds
c. Request for refund for Ms. Gloria Oakley on shelter/bulk barns
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UNFINISHED BUSINESS:
NEW BUSINESS:
ITEM #2
Volunteer Fire Department Funding …………………………. Commissioner Jeffers
ITEM #3
EMS Billing Services Contract ………………………………………... Douglas Young
ITEM #4
2017 Proposed Committee Assignments ………………………... Chairman Kendrick
ITEM #5
Appointments to Boards and Committees ……………………………. Brenda Reaves
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
CLOSED SESSION #1
A motion to enter Closed Session per General Statute 143-318.11(a) (3) to consult
with an attorney and General Statute 143-318.11(a) (5) to establish, or to instruct
the public body's staff or negotiating agents concerning the position to be taken by
or on behalf of the public body in negotiating the price and other material terms of a
contract with the following individuals permitted to attend: County Manager, Heidi
York, Clerk to the Board, Brenda Reaves, County Attorney, Ron Aycock, Assistant
County Manager, Sybil Tate and Joe Freddoso.
CLOSED SESSION #2
A motion to enter into Closed Session per General Statute 143-318.11(a)(3) for the
purpose to consult with the county attorney in order to preserve the attorney-client
privilege with the following individuals permitted to attend: County Attorney, Ron
Aycock, County Manager, Heidi York, Clerk to the Board, Brenda Reaves, and
Economic Development Director, Stuart Gilbert.
CLOSED SESSION #3
A motion to enter Closed Session per General Statute 143-318.11(a) (3) to consult with an
attorney with the following individuals permitted to attend: County Manager, Heidi York,
Clerk to the Board, Brenda Reaves, County Attorney, Ron Aycock, and Assistant County
Manager, Sybil Tate.
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate
by the Board.
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December 5, 2016
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PERSON COUNTY BOARD OF COMMISSIONERS DECEMBER 5, 2016
MEMBERS PRESENT OTHERS PRESENT
David Newell, Sr. Heidi York, County Manager
Tracey L. Kendrick C. Ronald Aycock, County Attorney
Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear
B. Ray Jeffers
Gordon Powell
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, December 5, 2016 at 6:00pm in the Commissioners’ meeting
room in the Person County Office Building to conduct the Board’s Organizational Meeting
prior to the 7:00pm regular meeting.
Chairman Newell called the meeting to order. Vice Chairman Kendrick gave an
invocation and Commissioner Jeffers led the group in the Pledge of Allegiance.
APPROVAL OF MINUTES:
A motion was made by Commissioner Jeffers and carried 5-0 to approve the
minutes of November 21, 2016.
RECOGNITION OF DAVID NEWELL, SR.:
Vice Chairman Kendrick presented to Chairman David Newell, Sr. a plaque in
appreciation of the four (4) years of service (December 3, 2012 – December 5, 2016)
including this last year as the Board’s Chairman recognizing his dedication to the citizens
of Person County. Chairman Newell commented that his experience had been a learning
experience and he appreciated the opportunity to serve Person County. Commissioners
extended their personal gratitude for his service to the citizens.
Chairman Newell then passed the gavel to County Attorney, Ron Aycock to preside
over the remainder of the Organizational Meeting.
SWEARING-IN CEREMONY:
County Attorney, Ron Aycock introduced the Honorable Deborah L. Barker, Clerk
of Superior Court. Ms. Barker administered the Oath of Office to the newly elected
Commissioners Jimmy B. Clayton, B. Ray Jeffers and Gordon Powell. She also
administered the Oath of Office to Soil and Water Conservation District Supervisors John
Gray and Hunter Thomas.
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APPROVAL OF BONDS FOR THE FINANCE DIRECTOR, THE REGISTER OF
DEEDS, THE SHERIFF, AND THE TAX ADMINISTRATOR:
County Attorney, Ron Aycock stated Chapter 161(Register of Deeds) and 162
(Sheriff) of the North Carolina General Statutes requires the Board of County
Commissioners to approve the official bonds at the first meeting in December. The Bonds
are a continuation of existing bonds and were secured by the County Human Resources
Director, who also serves as Insurance Liaison. The Human Resources Director provided
information that the Sheriff’s bond, in the amount of $25,000, is for the length of his term.
The Bonds of the Register of Deeds in the amount of $50,000 and $100,000 each for the
Tax Administrator and Finance Director (amount of each Bond is dictated by legislature).
Mr. Aycock requested Board approval of the Bonds of the Finance Director, the
Register of Deeds, the Sheriff and the Tax Administrator as presented.
A motion was made by Commissioner Puryear and carried 5-0 to approve the
Bonds of the Register of Deeds in the amount of $50,000 and $100,000 each for the Tax
Administrator and Finance Director as well as $25,000 for the Sheriff.
ORGANIZATION OF BOARD:
County Attorney, Ron Aycock explained the rules of procedure for nomination and
election of the Board’s Chairman and Vice Chairman.
County Attorney, Ron Aycock presided and called for nominations for Chairman
of the Board of Commissioners.
Commissioner Puryear nominated Commissioner Kendrick as Chairman.
Commissioner Clayton nominated Commissioner Jeffers as Chairman.
Nominations completed, Mr. Aycock stated the vote for Chairman would take
place by show of hands in the reverse order.
By show of hands, Commissioners Jeffers and Clayton voted to elect
Commissioner Jeffers as Chairman.
By show of hands, Commissioners Puryear, Powell and Kendrick voted to elect
Commissioner Kendrick as Chairman.
Mr. Aycock announced Commissioner Kendrick was elected Chairman by a
majority vote 3-2.
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December 5, 2016
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County Attorney Aycock opened the floor for nominations for Vice Chairman of
the Board of Commissioners.
Chairman Kendrick nominated Commissioner Powell as Vice Chairman.
Commissioner Clayton nominated Commissioner Jeffers as Vice Chairman.
Nominations completed, Mr. Aycock stated the vote for Vice Chairman would take
place by show of hands in the reverse order.
By show of hands, Commissioners Clayton and Jeffers voted to elect
Commissioner Jeffers as Vice Chairman.
By show of hands, Chairman Kendrick and Commissioners Puryear and Powell
voted to elect Commissioner Powell as Vice Chairman.
Mr. Aycock announced Commissioner Powell was elected Vice Chairman by a
majority vote 3-2.
County Attorney, Ron Aycock recessed the meeting at 6:30pm until 7:00pm at
which time the Board of Commissioners would hold its regular scheduled meeting.
Commissioner Clayton displayed for the audience a commemorative throw
celebrating Person County’s 225th Anniversary, 1792-2017 and announced that the Person
County Museum of History had the throw available for sale for a limited time.
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Chairman Kendrick called the regular meeting of the Board of Commissioners to
order at 7:00pm and recognized Boy Scout Troops 249, 260, and 288 which were present
in the audience.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
Chairman Kendrick requested to add an additional Closed Session for economic
development to the agenda.
A motion was made by Commissioner Clayton and carried 5-0 to add the
additional Closed Session for economic development to the agenda and to approve the
agenda as adjusted.
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December 5, 2016
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RECOGNITION:
RESOLUTION OF APPRECIATION FOR RETIREE:
Chairman Kendrick read and presented a Resolution of Appreciation for the former
Register of Deeds, Amanda Garrett, who retired effective December 1, 2016. All
commissioners extended accolades for her service.
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December 5, 2016
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INFORMAL COMMENTS:
The following individuals appeared before the Board to make informal comments:
Mr. Bruce Wrenn of 105 Warren Lane, Semora extended his appreciation to the
Board of Commissioners for their time, dedication and efforts to keep the county
progressively moving forward.
Ms. Theresa Torian of Mollie Mooney Road, Roxboro requested the support of the
Board to approve the improvements requested for the Person County Recycling Center.
She said as a teacher and the Environment Club leader at Person County Schools, she
advocated for further recycling efforts.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Puryear and carried 5-0 to approve the
Consent Agenda with the following items:
A. Budget Amendment #11, and a
B. Resolution NC State Dept. of Transportation Request for Addition to State
Maintained Secondary Road System
NEW BUSINESS:
REQUESTED IMPROVEMENTS TO THE FUTURE SENIOR CENTER:
County Manager, Heidi York told the group that after the purchase agreement was
signed and approved by the County Commissioners, county staff along with the Kerr-Tar
Council of Government Director, Diane Cox, and the Director of the Person County Senior
Center, Maynell Harper, toured the facility and discussed up-fits and improvements that
the senior center would like made prior to occupancy of the facilities. The improvements
presented by Ms. York included the following:
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December 5, 2016
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Install chair lift between hair salon and
photography studio
$25,000
Install folding partition through hair salon (also
includes removing cabinetry and stations)
$33,505
Remove one wall between the offices in the real
estate office space and install additional
electrical/internet outlets
$7,130
Construct covered walkway between real estate
office & church building and extend covered
drop-off area at church and at real estate
entrances
$78,660
Install additional sink in church kitchen,
remove half of wall to open the kitchen in the
church building and add office space in the
church building
$5,635
TOTAL: $149,930
Ms. York sought direction from the Board on whether the proposed improvements
shall be made by the County on behalf of the Senior Center and whether to include these
estimated costs in the future financing. Ms. York stated her intent to purchase the property
with funds from the General Funds and to transfer those expenditures to the financing that
will take place in the spring 2017. Ms. York noted that the prices presented were estimated
costs and that actual bids would have to be solicited.
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December 5, 2016
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Commissioner Puryear asked if any of the requested improvements were due to
code violations. Ms. York stated there were no code violations however once the Senior
Center initiated the congregate meal program in the church building, the Health
Department would require an additional sink and Senior Center staff were requesting to
remove half of a wall to open the kitchen into the church building to assist in the pass
through delivery of the meals and the proposed office space would house a nutritional
service staff in the congregate meal area. These three items were estimated to cost $5,635.
A motion was made by Commissioner Jeffers to approve the requested
improvements, as presented, with funding from the County Fund Balance with the intent
to include in the financing at which time the County will be reimbursed. Commissioner
Jeffers advocated for the requested improvements to be approved to properly outfit the
facility to meet the needs of the senior citizens.
A substitute motion was made by Chairman Kendrick to approve the
improvements for the congregate meal program totaling $5,635 and to hold on the other
improvements for discussion at a later date.
An amended substitute motion was made by Chairman Kendrick carried 3-2 to
approve the improvements for the congregate meal program totaling $5,635 and to solicit
bids for the other items to be brought back to the Board for approval. Chairman Kendrick,
Vice Chairman Powell and Commissioner Puryear voted in favor of the motion.
Commissioners Clayton and Jeffers voted in opposition of the motion.
OPERATION AND MANAGEMENT OF THE FITNESS FACILITY AT THE
FUTURE SENIOR CENTER:
Heidi York, County Manager stated that when the acquisition of the Total Fitness
facility was discussed, there was interest among the Board in continuing the operation of a
public fitness facility, in part, for a continued revenue source to help off-set the purchase
costs.
Ms. York noted there were a few considerations for the Board in deciding how the
fitness facility will be run including who will have access to it, who will manage it, and
what liabilities will be incurred.
1. Access: Will the facility be open to the public? Will everyone pay a membership
fee?
2. Management: will the county operate the facility? Will the management be
contracted out or staffed by the county?
3. Liability: what is the county’s liability exposure under the various management
options? How can we minimize our risks and what financial costs will the county
incur?
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December 5, 2016
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Ms. York asked the Board to discuss the future operation of the fitness facility and
direct staff how to proceed.
Commissioner Clayton asked Ms. Diane Cox, Kerr Tar Regional Council of
Government Area Director if they were able to manage a public fitness facility to which
she confirmed they were not in a position to run a private business.
There was consensus among the Board that government should not compete with
private business. Chairman Kendrick requested consideration for Person County
employees to be allowed to use the fitness center which in turn would assist the county on
its self-funded insurance.
A motion was made by Commissioner Jeffers and carried 5-0 for the uses of the
Total Fitness facility to be limited to Senior Center programming with the fitness center
available to be used by county employees.
BROADBAND RFP RESULTS:
Assistant County Manager, Sybil Tate stated that on August 25, 2016, Person
County released a Request for Proposals asking vendors to submit proposals to provide
broadband service to unserved areas of the county, economic corridors, and install fiber to
government facilities. Ms. Tate said that the broadband proposals were due November 28,
2016 at which time, staff and the County’s consultant, Mr. Joe Freddoso reviewed all
proposals.
Mr. Freddoso gave the group the following presentation and asked the Board to
direct staff whether or not to proceed with potential vendor(s).
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11
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12
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13
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14
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15
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A motion was made by Commissioner Clayton and carried 5-0 to proceed with
potential vendors for Option 4 as presented to implement a fiber solution and a wireless
solution starting with a wireless solution at $63K per year for 1-2 years and begin the
government fiber build at $1.4M/year for 2 years with the build out fiber to other areas for
$1.6M/year for 10-12 years.
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FUNDING FOR PERSON COUNTY RECYCLING CENTER IMPROVEMENTS:
Assistant County Manager, Sybil Tate provided background information related to
the funding for Person County Recycling Center improvements noting as a part of the
Fiscal Year 2016 Capital Improvement Plan, the Board financed $2.36M for roofing for
Earl Bradsher, the Kirby and the Person County Recycling Center (PCRC) as well as the
Materials Recycling Facility (MRF) acquisition and improvements. Approximately $1.1M
of the $2.36M was allocated to purchase the MRF and to make improvements.
Ms. Tate said the roofing projects are complete and came in under budget, creating
a surplus of $342K. In addition, $178K remains from the funds allocated to make
improvements to the MRF and $30K was set aside for contingency, for a total of $550K.
The deadline for spending these funds has passed; however, the Finance Director was able
to secure a one year extension and must be spent by November 6, 2017.
Ms. Tate reminded that in March 2016, the Board requested that staff delay
completion of the MRF improvements in the event that negotiations with the landfill
provider reduced the MRF’s recycling services. Regardless of Person Industries’ (PI) role
in recycling, Ms. Tate noted that the first three upgrades listed below must be made for life
safety purposes, if PI was to continue to use the MRF facility. In addition, Ms. Tate said
the lease at the current PI facility on Madison Blvd ends in 2025 (9 years), at which point
the building becomes the property of the land owner. If the MRF facility will continue to
function as a recycling center, a new covered storage area (the fourth item on the list below)
must be constructed in order to meet code. Ms. Tate confirmed with the Board that the
Inspections Director had ordered the life safety upgrades to be completed as required.
The total cost of these projects is $558,000. Below is a breakdown:
Project Cost
Emergency/Exit signs and lighting $5,000
Connect City water lines across property $40,000
Install sprinkler system $200,000
Add metal building on concrete pad for storage $185,000
Renovate restrooms $65,000
ADA parking, sidewalk, handicap ramp $63,000
TOTAL $558,000
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Ms. Tate reminded the Board that due to the end of the Madison Blvd facility lease
and potential cost savings, the Board has included the cost of moving all of PI’s operations
to the MRF facility in the Capital Improvement Plan for Fiscal Year 2018. The cost of
merging PI and PCRC would be $758,560. Below are the estimated project costs of the
merger:
Project Cost
Remodel/Office construction $390,200
Move Equipment $69,400
New Liquid Storage Building $230,000
Contingency $68,960
TOTAL $758,560
Ms. Tate projected the additional costs of the merger are estimated to be recouped
from operating savings and additional revenues in 7 years.
Estimated Operating Savings/Revenues from PI/PCRC Merger
Savings Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7
Full time salary $36,500 $37,230 $37,975 $38,734 $39,509 $40,299 $41,105
Part-time salary $0 $21,959 $21,959 $21,959 $21,959 $21,959 $21,959
Operating $0 $18,314 $18,614 $18,614 $18,614 $18,614 $18,614
Annual total $36,500 $77,503 $78,548 $79,307 $80,082 $80,872 $81,678
Revenues
Recycling Sales $0 $11,168 $11,168 $11,168 $11,168 $11,168 $11,168
Program Services $0 $17,920 $44,800 $44,800 $44,800 $44,800 $44,800
Annual total $0 $29,088 $55,968 $55,968 $55,968 $55,968 $55,968
Cumulative $36,500 $143,091 277,607 $412,882 $548,931 $685,771 $823,417
The annual rent at the existing PI facility is $6,500. This amount was not included
in the savings, since there is no guarantee that a tenant would be found to cover this cost.
Ms. Tate asked the Board to direct staff whether or not to begin implementation of
life safety improvements and remodel improvements to the PCRC facility.
A motion was made by Commissioner Clayton and carried 5-0 to approve the life
safety improvements at the Person County Recycling Center and to expend the $558,000
as presented.
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BOARD OF COMMISSIONERS 2017 SCHEDULE OF MEETINGS:
County Manager, Heidi York stated that NC General Statute 153A-40 requires the
Board of Commissioners to hold a regular meeting at least once a month. Ms. York
presented to the Board a proposed 2017 Schedule of Meetings for review and approval.
Ms. York stated the Board’s typical schedule was the first and third Monday of the month,
however, staff has recommended the second and fourth Mondays in January 2017 due to
the holidays and the fact that January has five Mondays. Ms. York stated only one regular
meeting was planned for July, November and December.
The Board conducts its regular scheduled meetings in its usual Boardroom, Room
215 in the County Office Building unless otherwise posted. As recommended on the
proposed 2017 Schedule of Meetings, to accommodate attendance, Local Government Day
Board meetings will be scheduled to be held in the County Office Building Auditorium as
the same was done for the Budget Public Hearing.
Ms. York asked the Board to consider the proposed dates and take action to set the
2017 Schedule of Meetings so to cause copy of such to be distributed and posted on the
bulletin board and county website.
Commissioner Puryear requested consideration to change the proposed 2017
Schedule of Meetings to only hold one meeting in September on the 11th day at 7:00pm, to
which was agreeable with the Board.
A motion was made by Commissioner Puryear and carried 5-0 to adopt the Board
of Commissioners 2017 Schedule of Meetings as listed below and to cause copy to be
distributed and posted on the Board’s bulletin board and the county website:
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Person County Board of Commissioners
2017 Schedule of Meetings
To be held in Room 215 at the Person County Office Building unless otherwise noted
January 9, 2017 7:00 p.m.
January 23, 2017 9:00 a.m.
February 6, 2017 (Board Retreat) 9:00 a.m. PC Senior Center
February 21, 2017 (Tuesday) 9:00 a.m.
March 6, 2017 7:00 p.m.
March 20, 2017 (Local Gov’t. Day) 9:00 a.m. Co. Auditorium
April 3, 2017 7:00 p.m.
April 17, 2017 9:00 a.m.
May 1, 2017 7:00 p.m.
May 15, 2017 9:00 a.m.
June 5, 2017 7:00 p.m. Co. Auditorium
June 19, 2017 9:00 a.m.
July 17, 2017 9:00 a.m.
August 7, 2017 7:00 p.m.
August 21, 2017 9:00 a.m.
September 11, 2017 7:00 p.m.
October 2, 2017 7:00 p.m.
October 16, 2017 9:00 a.m.
November 13, 2017 (Local Gov’t. Day) 9:00 a.m. Co. Auditorium
December 4, 2017 7:00 p.m.
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Following adoption of the 2017 Board of Commissioners Schedule of Meetings,
Commissioner Jeffers requested consideration to schedule a time for the Board to discuss
the funding proposals as submitted by the volunteer fire department chiefs for the next
fiscal year’s budget.
ADOPTION OF THE FISCAL YEAR 2017-2018 BUDGET CALENDAR:
County Manager, Heidi York presented a Fiscal Year 2017-2018 budget calendar
for the Board’s adoption, outlining a schedule for the timing of the budget process. Ms.
York highlighted that the Board’s Retreat was proposed for February 6th, along with the
Capital Improvement Plan adoption in April, the Manager’s presentation of the
Recommended Budget in May, a required Public Hearing on June 5th and adoption of the
Fiscal Year 2017-2018 Annual Budget for June 19, 2016. Ms. York stated the dates
outlined are subject to change if needed, but this will facilitate an organized budget process
for staff and elected officials.
Ms. York requested adoption of the budget calendar for Fiscal Year 2017-2018 and
provide feedback and changes to staff as needed.
It was the consensus of the Board to have the volunteer fire department chiefs
funding proposals before the Board at its first meeting in January.
A motion was made by Chairman Kendrick and carried 5-0 to adopt the Fiscal
Year 2017-2018 Budget Calendar as presented with the addition of the meeting to discuss
the funding proposals as submitted by the volunteer fire department chiefs.
The Fiscal Year 2017-2018 Budget Calendar follows:
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PERSON COUNTY GOVERNMENT
FISCAL YEAR 2017-2018 BUDGET CALENDAR
Date Task
Tues/Jan. 3, 2017 Distribution of CIP Requests to Departments
Mon/Jan. 9, 2017* Board of Commissioners to discuss funding proposals
as submitted by the volunteer fire department chiefs
Tues/Jan. 17, 2017 CIP Requests due to Asst. County Manager
Fri/Feb. 3, 2017 Final insurance costs due
Mon/Feb. 6, 2017* Board of County Commissioners Annual Retreat
Mon/Feb. 13, 2017 Distribution of budget training manual to departments
and fee schedule requests
Mon/Feb. 13, 2017 Personnel requests due to Human Resources
Thurs/Feb. 23, 2017 Departmental budget requests for operating & capital
due to Finance and fee schedule requests due to
Assistant County Manager
Mon-Fri/Mar. 13-24, 2017 Departmental Budget Presentations with County
Manager
Mon/April 3, 2017* FY 17-18 CIP presented to Board of Commissioners at
regular BOCC Meeting at 7:00 p.m.
Mon/April 17, 2017* Adoption of FY 17-18 CIP
Mon/ May 15, 2017* County Manager presents Recommended Budget to
Board of County Commissioners
Tues-Fri/May 16-June 9, 2017 Potential BOCC Budget work sessions
(specific dates to be scheduled)
Mon/June 5, 2017* Board of Commissioners holds Public Hearing on
the Recommended Budget
Mon/June 19, 2017* Adoption of FY 17-18 Annual Budget Ordinance
Mon/July 3, 2017 FY 17-18 Budget available in Accounting System
Mon/July 17, 2017 Adopted budget document finalized and available online
* denotes a Board of Commissioners meeting date.
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VOTING DELEGATE DESIGNATION FOR THE NC ASSOCIATION OF
COUNTY COMMISSIONERS LEGISLATIVE GOALS CONFERENCE:
Clerk to the Board, Brenda Reaves stated voting credentials for the NC Association
of County Commissioners’ Legislative Goals Conference which will be held January 12-
13, 2017, at the Raleigh Marriott Crabtree Valley in Wake County was due by January 6,
2017. Ms. Reaves requested Board consideration to designate a Commissioner to attend
the Conference as Person County’s voting delegate.
A motion was made by Commissioner Jeffers and carried 5-0 to designate
Commissioner Clayton to attend the Association’s Legislative Conference as Person
County’s voting delegate.
Commissioner Clayton stated that in his capacity as the Chairman of the
Associations’ Environmental Committee, he also participates on the goals committee and
he asked the Board’s consideration to support an Association legislative goal related to the
legislative pension reform recommending that retired county employees receive an
increase in retirement with the funding source using the earnings of the investments in the
system; no local match or funding from counties was being proposed.
Commissioner Jeffers read the NC League of Municipalities’ advocacy goal to
support legislation which defends the fiscal integrity of the Local Government Employees’
Retirement System and its defined benefit structure, promotes reasonable pension reforms
that are prospective in nature, and meets the needs of local employees, employers, and
retirees.
A motion was made by Commissioner Clayton and carried 5-0 to support the NC
Association of County Commissioners advocating legislation which defends the fiscal
integrity of the Local Government Employees’ Retirement System and its defined benefit
structure, promotes reasonable pension reforms that are prospective in nature, and meets
the needs of local employees, employers, and retirees.
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CHAIRMAN’S REPORT:
Chairman Kendrick thanked the local police department for its actions and efforts
dealing with small groups’ action as they drove through Person County without issues.
MANAGER’S REPORT:
County Manager, Heidi York had no report.
COMMISSIONER REPORT/COMMENTS:
Commissioner Jeffers commented on the county’s unification and proactive
approach dealing with the actions of the small group that came through the county
community of government, churches and other organizations.
Commissioner Clayton had no report.
Commissioner Puryear congratulated Vice Chairman Powell on his election and
announced that the Roxboro Christmas Parade will be held on December 10, 2016 starting
at 2:00pm.
Vice Chairman Powell commented that economic development was a high priority
for him and he requested a comprehensive report be brought before the Board including
the Economic Development Commission’s actions over the past five years data at one of
the Board’s regular scheduled meetings.
CLOSED SESSION#1
A motion was made by Commissioner Jeffers and carried 5-0 to enter Closed
Session per General Statute 143-318.11(a) (3) at 8:38pm to consult with an attorney with
the following individuals permitted to attend: County Manager, Heidi York, Clerk to the
Board, Brenda Reaves, County Attorney, Ron Aycock, and Assistant County Manager,
Sybil Tate.
A motion was made by Commissioner Jeffers and carried 5-0 to return to open
session at 9:14pm.
CLOSED SESSION #2
A motion was made by Commissioner Jeffers and carried 5-0 to enter Closed
Session per General Statute 143-318.11(a)(5) at 9:14pm for the purpose to consider the
acquisition or lease of real property with the following individuals permitted to attend:
County Manager, Heidi York, Clerk to the Board, Brenda Reaves, and County Attorney,
Ron Aycock.
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A motion was made by Commissioner Jeffers and carried 5-0 to return to open
session at 9:16pm.
CLOSED SESSION #3
A motion was made by Chairman Kendrick and carried 5-0 to enter Closed
Session per General Statute 143-318.11(a)(4) at 9:17pm for the purpose of discussion of
matters relating to the location or expansion of industries or other businesses in the county
(economic development) with the following individuals permitted to attend: County
Manager, Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron Aycock,
and Economic Development Director, Stuart Gilbert.
A motion was made by Commissioner Jeffers and carried 5-0 to return to open
session at 9:35pm.
RECESS THE MEETING:
A motion was made by Chairman Kendrick and carried 5-0 to recess the meeting
at 9:35pm until 9:00am on December 6, 2016.
_____________________________ ______________________________
Brenda B. Reaves Tracey L. Kendrick
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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December 6, 2016
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PERSON COUNTY BOARD OF COMMISSIONERS DECEMBER 6, 2016
MEMBERS PRESENT OTHERS PRESENT
Tracey L. Kendrick Heidi York, County Manager
Gordon Powell C. Ronald Aycock, County Attorney
Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear
B. Ray Jeffers
The Board of Commissioners for the County of Person, North Carolina, met in
recessed session on Tuesday, December 6, 2016 at 9:00am in the Commissioners’ meeting
room in the Person County Office Building.
Chairman Kendrick called the recessed meeting to order.
GROUP EMPLOYEE BENEFIT PLAN REQUEST FOR PROPOSALS:
Commissioner Clayton stated he and former commissioner David Newell, Sr.
represented the Board of Commissioners on a committee to evaluate along with staff the
eleven proposals submitted to Person County for its Group Employee Benefit Plan for
Fiscal Year 2017-2018 in which was narrowed to the top three finalists. The top three
finalists were asked to present their proposal to the entire Board of Commissioners for
consideration. Commissioner Clayton noted the top three finalists were selected based on
their price for 425 individual enrollments, their local government experience, their
experience managing self-insured plans and references. The top three finalists were
unanimous among the committee.
County Manager, Heidi York said the selection committee consisted of former
commissioner Newell, Commissioner Clayton, Finance Director, Amy Wehrenberg,
Human Resources staff, Angie Warren and Sonya Carver and herself. Ms. York stated the
committee looked for a comprehensive broker service providing a full array of services,
more than the administration of the County’s self-funded plan.
Ms. York noted when the County developed its Request for Proposals (RFP), staff
reviewed seven other counties that issued a very similar RFP as staff wanted to stay
consistent, competitive and withstanding of legal defenses.
Ms. York stated typically the County’s broker will go to market on behalf of the
county to get bids from insurance carriers however, that was not the intent of the RFP but
to identify the county’s point of contact, the insurance broker for Person County
Government.
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Ms. York presented to the Board a handout of suggested questions and rating sheets
to help frame the conversation with each of the presenters as well as a copy of the RFP that
was released. Each commissioner had a copy of each of the finalists’ comprehensive
proposal as submitted at their desks. By reference to each of finalists’ proposal, a copy of
Scott Benefits, Mark III and Pierce Group’s proposal as submitted is incorporated into the
minutes by reference and filed in the Office of the Clerk to the Board.
The matrix below highlights the services included in the annual fees for the three
finalists that presented before the Board of Commissioners:
Chairman Kendrick thanked the committee for their efforts and asked the Board to
evaluate the price for the best job for the tax payers, the services provided for added
benefits for county employees and to keep an open mind in the new process.
A. Scott Insurance
Mr. Bryan Bickley, Vice President, Scott Insurance and Mr. Phillip Allen of
Thompson-Allen Insurance, Inc. and the current Person County brokers in charge of
employee benefits noted the fiduciary responsibility of the Board as health benefits was
one of the biggest expenses of the county. Mr. Bickley shared the following presentation
with the Board:
VENDOR COST
ANNUAL
COST SERVICES INCLUDED IN FEES * info from question 20 in books
SCOTT INSURANCE 8.50 per person 43,350 3 YEAR AGREEMENT
MAY RECEIVE CONTINGENT COMMISSION FROM INSURANCE COMPANIES INVOLVED WITH PLACEMENT
OF COVERAGE.
IF SELECTED TO MANAGE THE WORKSITE BENEFITS PROGRAM (CANCER, ACCIDENT, ETC) WE WILL
REDUCE PROPOSED MEDICAL CONSULTING FEE
MARK III 25,000 25,000 MARK III WILL ACCEPT $25,000 PER YEAR FOR HEALTHCARE CONSULTING. WE ACCEPT STANDARD
COMMISSION IN ALL ANCILLARY AND VOLUNTARY PRODUCTS
PIERCE GROUP 33,150 33,150 BENEFIT COMMUNICATION/ADMINISTRATION
ON SITE ANNUAL ENROLLMENT
BENEFIT STATEMENTS, BOOKLETS, WEBSITE, VIDEO
WELLNESS COMMUNICATION/NEWSLETTERS
HEALTH FAIR ATTENDANCE
COMPLIANCE UPDATES
NEW HIRE ENROLLMENT/ORIENTATION
MARKET RESEARCH
CLIENT EDUCATION SERVICES
COMPLIANCE ATTORNEY ASSISTANCE
CLAIMS ANALYSIS
MYWAVE PORTAL ‐ HR RESOURCES
PLUS SERVICES IDENTIFIED IN SCOPE OF SERVICES
RETAINS THE VOLUNTARY /SUPPLEMENTAL CARRIER COMMISSIONS
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Chairman Kendrick announced a brief recess at 10:08am. The meeting was
reconvened at 10:15am.
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B. Mark III Brokerage, Inc.
Mr. Bruce Raper of Mark III Employee Benefits shared the following presentation
with the Board:
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Mr. Raper stated Mark III’s healthcare consulting fee was $25,000 annually.
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C. Pierce Group Benefits
Mr. Glenn Pierce, Mr. Chris Pierce and Ms. Donna Nixon of Pierce Group
Benefits shared the following presentation with the Board for consideration:
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The annual fee for the Pierce Group Benefits was $33,150.
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A motion was made by Commissioner Puryear and to bring this item for Board
action at the January 9, 2017 meeting.
A substitute motion was made by Commissioner Clayton and carried 3-2 to
designate Mark III as the broker in charge to represent Person County Government for
Fiscal Year 2017-2018 group employee benefit plan. Chairman Kendrick and
Commissioners Jeffers and Clayton voted in support of the motion. Vice Chairman Powell
and Commissioner Puryear cast the dissenting votes.
*****
County Manager, Heidi York informed the Board that she would be setting up a
tour of the Total Fitness facility that will be the new home for the County’s Senior Center.
She indicated the Senior Center Director, Maynell Harper would lead the group to highlight
the senior center programming that would be taking place in the facility. Ms. York said
the Wesleys have requested the end of the calendar year to be out of the facility.
Chairman Kendrick suggested a three-month transition for the Wesleys fitness
center and salon customers. Commissioner Jeffers inquired if the County would lease the
space to the Wesleys for their transition of services when the County has legally acquired
the property.
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County Attorney, Ron Aycock told the Board that a lease contract with Wesleys
would be in order following the County’s acquisition of the property to spell out the
compensation in rental fees as well as that Person County would not be responsible in any
way for any liability incurred for such period. Ms. York noted the closing date was set for
December 16, 2016 at this time. Mr. Aycock recommended the Board to authorize the
Chairman to sign a lease agreement for a period from 15 days and up to 3 months at a
monthly lease rate.
Finance Director, Amy Wehrenberg noted some county employees have a gym
fitness deduction through payroll and asked for direction for future deductions. It was the
consensus of the Board to payroll deduct for the fitness gym fee through December and
communicate with the employees to contact the Wesleys for further direction.
Ms. Wehrenberg noted there was a 60-day period to time to include any incurred
costs with the project financing for the reimbursement to the County from the financing.
She said she would bring to the Board at its January meeting a reimbursement resolution
that states the County intends to borrow money to reimburse the County for the costs
associated with the acquisition of the property plus any renovations for a determined
maximus amount. Ms. Wehrenberg stated the Board will have the authority to borrow up
to that maximum amount.
Chairman Kendrick suggested the Board consider a flat fee rental or a $10 per
square foot rental rate. Ms. York stated the Wesley’s financial statement indicates they are
paying $5,000 per month in rent.
A motion was made by Commissioner Jeffers and carried 5-0 to authorize the
Chairman to sign a lease with the Wesleys (Total Fitness, Inc.) for an amount of $5,000
per month (prorated for less than a month) at a term to be negotiated up to three months for
a bundled space including the hair salon, photography studio and the fitness gym.
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ADJOURNMENT:
A motion was made by Chairman Kendrick and carried 5-0 to adjourn the meeting
at 11:59am.
_____________________________ ______________________________
Brenda B. Reaves Tracey L. Kendrick
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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December 14, 2016
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PERSON COUNTY BOARD OF COMMISSIONERS DECEMBER 14, 2016
MEMBERS PRESENT OTHERS PRESENT
Tracey L. Kendrick Heidi York, County Manager
Gordon Powell
Jimmy B. Clayton - ABSENT Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear
B. Ray Jeffers
The Board of Commissioners for the County of Person, North Carolina, met in special session
on Wednesday, December 14, 2016 at 1:45pm at the Total Fitness Center, Inc. facility located at 87
Semora Road, Roxboro, NC. The purpose of the meeting will be to tour the facility for the proposed
Senior Center use of the space as well as to discuss the proposed renovation needs.
Chairman Kendrick called the meeting to order. Present for the special called meeting were
Chairman Kendrick, Vice Chairman Powell and Commissioners Puryear and Jeffers. Commissioner
Clayton was absent. Other attendees were County Manager, Heidi York, Assistant County Manager,
Sybil Tate, Clerk to the Board, Brenda Reaves, General Services Director, Ray Foushee, Person County
Senior Center Director, Maynell Harper, Kerr Tar Regional Council of Government Director, Diane
Cox, Total Fitness co-owners, Brad and Scott Wesley. As asked by the County Manager, Person
County Senior Center Director, Maynell Harper and Mr. Brad Wesley of Total Fitness led the group of
attendees through all facilities at the site with Ms. Harper indicating the use of the space and the
requested renovation improvements to enhance the Senior Center programming.
The first area viewed was the current fitness center. Mr. Scott Wesley identified for the group
the pieces of equipment that were currently under lease; the leased equipment included two bikes and
two treadmills, all of the True brand name. Ms. Harper indicated that one side of the fitness center had
the types of equipment that would be used by the senior population with the other side having more
serious, body building equipment that required spotters that she deemed inappropriate for the senior
use. Ms. York noted that there were some county employees that would be interested in the more
serious, body building equipment. Also included in the fitness area was a personal training area; there
were a number of chairs that would not convey with the property due to the fact they were purchased
with Silver Sneakers insurance programming funds.
The next area viewed adjacent to the fitness center, and formerly used as a photography studio,
was tagged to be used for group fitness if there was not sufficient room in the fitness area and/or as a
game room that may include billiards and Wii gaming according to Ms. Harper. Ms. Harper stated her
request for a traverse area in this area for those seniors with limited mobility to improve accessibility
and security noting her desire to have all doors be an exit only with the exception of the fitness area
and the main entrance door so that the senior participants would be required to check in with the
coordinators. Ms. York told the group that the area was compliant with ADA accessibility as is with
the door entry. Mr. Foushee stated Mr. Dale Tillman from the Inspections Department advised to keep
the stairwell as is and, if a traverse area was deemed appropriate, that a lift could be installed to the side
of the stairway; the costs are not yet known for this type of traverse option.
The next area of the tour included a side room in the salon area that was large enough for crafts
and/or painting activities. The area currently used as a salon was tagged to be used for large group
classes, meetings, etc. Ms. Harper noted partitions to split the programming would be desired.
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The last space in the main building was formerly used as a realty offices to which Ms. Harper
described individual offices for staff, a computer lab, and conference rooms. Ms. Harper noted the
need for additional receptacles to be added in this area. Also, the county’s part-time veteran’s affairs
staff, Mr. Richard Vining, would relocate his office to this area. The individual offices would provide
private, confidential counseling. There were a couple of offices that the office furniture had been
removed. Mr. Brad Wesley noted replacement desks would be put into those offices prior to the
scheduled closing. The group then walked outside the main facility toward the separate building that
is currently being used as a church. Mr. Foushee described the requested covered shelter that would
connect the two buildings; a 20’ extension with the same look with a 6’ walkway that would extend
approximately 30’ toward the church building that would be 16’ wide.
The church building has a main entrance and a side entrance. The side entrance and parking
lot would be dedicated to the meals on wheels volunteers. Ms. Harper noted the church facility would
be used for congregate lunch services with other activities and as a social hall. Mr. Brad Wesley
indicated the additional white chairs and musical items would not convey to the county but the
cushioned chairs that were set up in the main area would remain with the building. Ms. Harper showed
the group the wall whereby they requested a modification to have a pass-through window as well as the
current supply room that would be converted to a nutritionist office.
Ms. Cox and Ms. Harper indicated their desire for the county to take care of all outside
maintenance and grounds noting the Senior Center would take care of the utilities and custodial needs.
The group discussed a possible agreement for a set threshold related to the HVAC repairs to which Ms.
York suggested sending a model agreement for review. Ms. York told the group the debt payment was
not known at this time but that the county appropriated $100,000 which is being used for rent subsidy
and for a match for state and federal funding. Ms. Cox said that the Senior Center budget is between
$400,000 and $500,000. Mr. Foushee told the group he was gathering three quotes for each item related
to the requested modifications. Ms. York noted she would be working with Mr. Scott Wesley related
to lease of the fitness area or any other space for a transition from the date of closing and up to three
months, at a rental rate of $5,000 per month, on a month to month basis with a two-week notice to
vacate. Mr. Brad Wesley said the last day for the church to use the building is December 25th.
Ms. Harper confirmed that all space in the facility would be used all day, every day, in the
evenings. She said with an aging community (60% of Person County’s population is aging) that their
programming was sure to expand. She indicated she often waived the pay to use facility fee to obtain
the needed volunteers for her programming, i.e. fitness monitors and meals drivers.
ADJOURNMENT:
A motion was made by Chairman Kendrick and carried 4-0 to adjourn the meeting at 2:50pm.
_____________________________ ______________________________
Brenda B. Reaves Tracey L. Kendrick
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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1/9/2017
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
Public Safety 13,390
Culture and Recreation 216
Human Services 62,228
Contingency (421)
REVENUES General Fund
Intergovernmental 64,944
Other Revenues 10,469
EXPENDITURES Economic Catalyst Fund 58,750
REVENUES Economic Catalyst Fund
Intergovernmental Revenue 58,750
Explanation:
BA-12
BUDGET AMENDMENT
Receipt of vehicle claim for damage to Sheriff vehicle ($1,046); receipt of vehicle claim for
damage to EMS vehicle ($2,393); increase to JCPC grant for support of part-time JCPC
employee ($5,500); transfer of undesignated contingency (-$421) for in-kind support of JCPC
employee benefits ($421); receipt of donations for Shop with the Sheriff program ($4,030);
increase to state library grant ($216); adjustments to DSS intergovernmental revenues
($59,228); donations to DSS foster care programs ($3,000); receipt of One NC economic
development pass-through funds from the State for SpunTech ($58,750).
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AGENDA ABSTRACT
Meeting Date: January 9, 2017
Agenda Title: Person County Sheriff’s Office grants
Summary of Information:
Governors Crime Commission Grant $24,500.00
No local funding match. The grant funds will be used for equipment yet to be determined.
2017-2019 Bullet Proof Vests Grant $12,000
50% match using the Sheriff’s drug funds.
United Way $16,000 for G.R.E.A.T. summer camp
No local funding match.
JCPC Grant $6000.00 match for the kids programs
No local funding match.
Recommended Action: Approve the Person County Sheriff’s Office grants
Submitted By: Capt. Kevin Crabtree
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AGENDA ABSTRACT
Meeting Date: January 9, 2016
Agenda Title: Telamon Corporation-Community Services Block Grant
Summary of Information: The packet enclosed includes the Community Services Block Grant
(CSBG) proposal for the 2017-2018 program year. The documents included in the packet are the
grant application, with the supporting documentation and attachments. Person County is one of
the designated counties served by the CSBG program. This packet includes proposed outcomes
and measures for Person County, in addition to the other counties served by the CSBG program.
Local funding will not be required to match the grant dollars allocated for Person County.
Recommended Action: The application should be reviewed by the Board of Commissioners.
Once the packet has been reviewed, the Clerk to the Board should sign the documentation of
submission form.
Submitted By: Arbony Cooper, Program Coordinator Community Services Block Grant
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OEO Form 225Revised: 2/12/2016 AGENCY BUDGET INFORMATION Budget Type:Annual Application: X Amendment: Budget Change: Section 1. IDENTIFICATIONAgency Name:Contract Period:SECTION II. CONTRACT SUMMARYCSBG Total Direct Costs Total Indirect Costs Admin. Support (CSBG Only) Total Contract Amount$566,577 $31,377$597,954TOTAL OEO CONTRACT AMOUNT $597,954PRIDE (Insert Program Name)SECTION III. BUDGET SUMMARYOBJECT CATEGORIESPRIDEPROGRAM TOTALS COUNTY TOTALSSalaries & Wages$183,656 $183,656 $183,656Fringe Benefits$63,408 $63,408 $63,408Equipment$5,640 $5,640 $5,640Communication$11,481 $11,481 $11,481Space Cost$21,930 $21,930 $21,930Travel$29,102 $29,102 $29,102Supplies/Materials$9,780 $9,780 $9,780Contractual$7,274 $7,274 $7,274Client Services$193,836 $193,836 $193,836Other$40,470 $40,470 $40,470Total Direct Costs$566,577 $566,577 $566,577Indirect CostsApproved Rate: 12.7%$31,377$31,377$31,377Base : labor and fringeTOTALS$597,954$597,954$597,954Telamon Corporation - PRIDE - $597,954July 1, 2017 - June 30, 2018CSBG ADMINISTRATIVE SUPPORT: Insert name of program supported by CSBG and the amount of support indicated on the Administrative Support Worksheet (OEO Form 212A).108
OEO Form 225Revised: 2/12/2016Telamon Corporation - PRIDE - $597,954SECTION IV. - SALARIES AND FRINGE BENEFITSFringe Type(Itemize)Benefit Amount / FTE's Fringes % Fringes Salary % Fringes SalaryState Director$73,396 12$5,872 8.00%FICA $5,872 X 7.6500 % = $ 449 100.00% $449 $5,872 0.00%$0$0 Health Ins $42 X 12.0000 Month = $ 505 100.00% $505 0.00%$0 Short Term Disability $5,872 X 1.0600 % = $ 62 100.00% $62 0.00%$0 UIB $5,872 X 5.6000 % = $ 329 100.00% $329 0.00%$0 Workers Comp $5,872 X 2.0500 % = $ 120 100.00% $120 0.00%$0 Life Ins $5,872 X 0.2800 % = $ 16 100.00% $16 0.00%$0 Retirement $5,872 X 3.0450 % = $ 179 100.00% $179 0.00%$0 Deputy State Director $57,590 12$4,607 8.00%FICA $4,607 X 7.6500 % = $ 352 100.00% $352 $4,607 0.00%$0$0 Health Ins $42 X 12.0000 Month = $ 505 100.00% $505 0.00%$0 Short Term Disability $4,607 X 1.0600 % = $ 49 100.00% $49 0.00%$0 UIB $4,607 X 5.6000 % = $ 258 100.00% $258 0.00%$0 Workers Comp $4,607 X 2.0500 % = $ 94 100.00% $94 0.00%$0 Life Ins $4,607 X 0.2800 % = $ 13 100.00% $13 0.00%$0 Retirement $4,607 X 3.0450 % = $ 140 100.00% $140 0.00%$0 Administrative Asst$30,955 12$1,238 4.00%FICA $1,238 X 7.6500 % = $ 95 100.00% $95 $1,238 0.00%$0$0 Health Ins $21 X 12.0000 Month = $ 252 100.00% $252 0.00%$0 Short Term Disability $1,238 X 1.0600 % = $ 13 100.00% $13 0.00%$0 UIB $1,238 X 5.6000 % = $ 69 100.00% $69 0.00%$0 Workers Comp $1,238 X 2.0500 % = $ 25 100.00% $25 0.00%$0 Life Ins $1,238 X 0.2800 % = $ 3 100.00% $3 0.00%$0 Retirement $1,238 X 3.0450 % = $ 38 100.00% $38 0.00%$0 Workforce Dev Spec I$33,421 12$33,421 100.00% FICA $33,421 X 7.6500 % = $ 2,557 100.00% $2,557 $33,421 0.00%$0$0 Health Ins $526 X 12.0000 Month = $ 6,312 100.00% $6,312 0.00%$0 Short Term Disability $33,421 X 1.0600 % = $ 354 100.00% $354 0.00%$0 UIB $22,300 X 5.6000 % = $ 1,249 100.00% $1,249 0.00%$0 Workers Comp $33,421 X 2.0500 % = $ 685 100.00% $685 0.00%$0 Life Ins $33,421 X 0.2800 % = $ 94 100.00% $94 0.00%$0 Retirement $33,421 X 3.0450 % = $ 1,018 100.00% $1,018 0.00%$0 Program Coordinator$44,679 12$33,510 75.00% FICA $33,510 X 7.6500 % = $ 2,563 100.00% $2,563 $33,510 0.00%$0$0 Health Ins $395 X 12.0000 Month = $ 4,734 100.00% $4,734 0.00%$0 Short Term Disability $33,510 X 1.0600 % = $ 355 100.00% $355 0.00%$0 UIB $22,300 X 5.6000 % = $ 1,249 100.00% $1,249 0.00%$0 Workers Comp $33,510 X 2.0500 % = $ 687 100.00% $687 0.00%$0 Life Ins $33,510 X 0.2800 % = $ 94 100.00% $94 0.00%$0 Retirement $33,510 X 3.0450 % = $ 1,020 100.00% $1,020 0.00%$0 $26,540$26,540$26,540$0$78,64878,648$01.95%PRIDE0TOTAL SALARIESTOTAL FTE'sTOTAL FRINGES Position TitleAnnual Salary & WagesMonths or % TotalCSBG SalaryNo. of Months% CSBG Share109
OEO Form 225Revised: 2/12/2016Telamon Corporation - PRIDE - $597,954SECTION IV. - SALARIES AND FRINGE BENEFITSFringe Type(Itemize)Benefit Amount / FTE's Fringes % Fringes Salary % Fringes SalaryBudget Analyst $69,935 12 $13,987 20.00% FICA $13,987 X 7.6500 % = $ 1,070 100% $1,070 $13,987 Health Ins $105 X 12.0000 Month = $ 1,262 100% $1,262 Short Term Disabili$13,987 X 1.0600 % = $ 148 100% $148 UIB $13,987 X 5.6000 % = $ 783 100% $783 Workers Comp $13,987 X 2.0500 % = $ 287 100% $287 Life Ins $13,987 X 0.2800 % = $ 39 100% $39 Retirement $13,987 X 3.0450 % = $ 426 100% $426 Workforce Dev Spec III $37,547 12 $37,547 100.00% FICA $37,547 X 7.6500 % = $ 2,872 100% $2,872 $37,547 Health Ins $526 X 12.0000 Month = $ 6,312 100% $6,312 Short Term Disabili$37,547 X 1.0600 % = $ 398 100% $398 UIB $22,300 X 5.6000 % = $ 1,249 100% $1,249 Workers Comp $37,547 X 2.0500 % = $ 770 100% $770 Life Ins $37,547 X 0.2800 % = $ 105 100% $105 Retirement $37,547 X 3.0450 % = $ 1,143 100% $1,143 Workforce Dev Spec I$33,421 12$20,053 60.00% FICA $20,053 X 7.6500 % = $ 1,534 100% $1,534 $20,053 Health Ins $316 X 12.0000 Month = $ 3,787 100% $3,787 Short Term Disabili$20,053 X 1.0600 % = $ 213 100% $213 UIB $20,053 X 5.6000 % = $ 1,123 100% $1,123 Workers Comp $20,053 X 2.0500 % = $ 411 100% $411 Life Ins $20,053 X 0.2800 % = $ 56 100% $56 Retirement $20,053 X 3.0450 % = $ 611 100% $611 Workforce Dev Spec I$33,421 12$33,421 100.00% FICA $33,421 X 7.6500 % = $ 2,557 100% $2,557 $33,421 Health Ins $526 X 12.0000 Month = $ 6,312 100% $6,312 Short Term Disabili$33,421 X 1.0600 % = $ 354 100% $354 UIB $22,300 X 5.6000 % = $ 1,249 100% $1,249 Workers Comp $33,421 X 2.0500 % = $ 685 100% $685 Life Ins $33,421 X 0.2800 % = $ 94 100% $94 Retirement $33,421 X 3.0450 % = $ 1,018 100% $1,018 $36,868$36,868$36,868$105,008$105,0082.80%Position TitleAnnual Salary & WagesNo. of MonthsCSBG Salary% CSBG ShareMonths or %Total PRIDEOTAL FRINGES TOTAL SALARIESTOTAL FTE's110
OEO Form 225Revised: 2/12/2016Telamon Corporation - PRIDE - $597,954SECTION IV. - SALARIES AND FRINGE BENEFITSFringe Type(Itemize)Benefit Amount / FTE's Fringes % Fringes Salary % Fringes Salary Position TitleAnnual Salary & WagesNo. of MonthsCSBG Salary% CSBG ShareMonths or %Total PRIDEOTAL FRINGES TOTAL SALARIESTOTAL FTE's111
OEO Form 225Revised: 2/12/2016Telamon Corporation - PRIDE - $597,954SECTION IV. - SALARIES AND FRINGE BENEFITSFringe Type(Itemize)Benefit Amount / FTE's Fringes % Fringes Salary % Fringes Salary Position TitleAnnual Salary & WagesNo. of MonthsCSBG Salary% CSBG ShareMonths or %Total PRIDEOTAL FRINGES TOTAL SALARIESTOTAL FTE's112
OEO Form 225Revised: 2/12/2016Telamon Corporation - PRIDE - $597,954SECTION IVa. - BUDGET SUPPORT DATACOST CATEGORYPRIDETOTALEQUIPMENTDescriptionQuantity Unit PriceLaptop w/monitor, keyboard 2 $2,520 $5,040 $5,040 $5,040Mobile phone1 $600 $600 $600 $600TOTAL EQUIPMENT$5,640 $5,640COMMUNICATIONSAllocated Communications State Director - $175/month x 11% x 12 months 12 $19 $231.00 $231 Deputy State Director - $175/month x 11% x 12 months 12 $19$231.00$231 Budget Analyst - $175/month x 20% X 12 months12 $35$420.00$420 Administrative Assistant - $175/month x 4% x 12 months12 $7$84.00$84 Program Coord - $175/month x 75% x 12 months12 $131$1,575.00$1,575Direct Communications $745 for 5 lines + data accesses x 12 months12 $745$8,940.00$8,940TOTAL COMMUNICATIONS$11,481$11,481113
OEO Form 225Revised: 2/12/2016Telamon Corporation - PRIDE - $597,954SECTION IVb - BUDGET SUPPORT DATATOTALCOST CATEGORYSPACE COSTSpace Cost (Field Office - $700 x 12 months + State .75/5FTE x 4540 x 12)$16,572$16,572Insurance Cost ($85 monthly x 12 months)$1,020$1,020Utilities - ($131.5 x 12 months)$1,578$1,578Bldg Maint- State Office ( $230 x 12)$2,760$2,760TOTAL SPACE COSTS$21,930$21,930TRAVELStaff travel (1047 miles x 0.54 per mile x 12 months)$6,785$6,785Vehicle Operating Costs - State staff (.75/5FTE x $300 x 12) + Field $400 x 12months$5,340$5,340Board travel (120 miles x 15 members x 4 meetings .54) + 2 Bd trng events x 361 miles x .54$4,278$4,278OEO Contractors Meet (hotel $189 x 4 nights + $40 x 5 days per diem) x (4 emp + 2 Board) $5,736$5,736NCCAA ($400 regist + hotel $229 x 4 nights + 40 x 5 days per diem) x .75 FTE + 2 Board$4,169$4,169Corp Train ($375 regist + hotel $229 x 3 nights + 4 days x $40 per diem) x 1.75 fte + $656 transport$2,795$2,795CSBG Staff Planned Training19880.55Board Member Planned Training9222TOTAL TRAVEL$29,102$29,102SUPPLIES/MATERIALSPostage ($40 x 12 months)$480$480Copy and Printing ($180 x 12 months)$2,160$2,160Consumables (file folder, ink, pens, paper, organizers, etc) ($595 x 12 months)$7,140$7,140TOTAL SUPPLIES/MATERIALS$9,780$9,780PRIDE114
Board MembersStaff Staff # Rate Days/Miles Total Staff Staff # Rate Day/Qtrs Total 0 Per Diem $0 0 4278 3032 0 0Mileage $0 Mileage $0 0$0$0 019120Staff Staff # Rate Day/Qtrs Total Staff Staff # Rate Day/Qtrs Total 9222Per Diem 4 40 5 $800 Per Diem 0.75 40 5 $150StaffHotel 4 189 4 $3,024 Registration 0.75 400 1 $300 0 Hotel 0.75 229 4 $687 3824 0 0Mileage $0 Mileage $0 2794.75$3,824$1,137 011376784.8Board Member Staff # Rate Day/Qtrs Total Staff Staff # Rate Day/Qtrs Total0Per Diem $0Per Diem $05340 19880.55 Training Mileage for StaffMileage 15 71.34 $4,278Mileage 4 141.35 12 $6,7850$4,278$6,785000Board Member Staff # Rate Day/Qtrs TotalBoard MemberStaff # Rate Day/Qtrs Total0Per Diem 2 405$400Per Diem 2405 $4000Registration 2 4001$800Hotel 2 1894 $1,5120Hotel 2 2294 $1,832 6784.8 00Mileage $0Mileage $06784.8$3,032$1,912StaffStaff # Rate Day/Qtrs TotalStaffStaff # Rate Day/Qtrs TotalPer Diem 1.75 404$280Other1 44512 $5,340Hotel 1.75 2293 $1,202 Registration 1.75 3751$656 Flight/Baggage 1.75 3751$656 Mileage $0Mileage $0$2,795$5,340North Carolina Community Action AssociationOEO CSBG Annual ConferenceOther Other OEO CSBG Annual ConferenceNorth Carolina Community Action AssociationOther Other 115
Per Diem North Carolina Community Action AssociationHotel CAP LAW Registration Community Action Opportunity (AR4CA)Flight/BaggageROMA Taxi/Shuttle OEO CSBG Annual ConferenceOtherSoutheastern Community Action ConferenceOther Board Member116
OEO Form 225Revised: 2/12/2016Telamon Corporation - PRIDE - $597,954SECTION IVc. - BUDGET SUPPORT DATACOST CATEGORYPRIDETOTALCONTRACTUALAR4CA $4,000$4,000 $4,000Consultant-facilitate Advisory Council Trainings$3,274 $3,274 2 trainings x ($500 fee + 3 nights hotel x $189 + 3 days per diem x $40 + transport $450)$7,274 $7,274117
OEO Form 225Revised: 2/12/2016Telamon Corporation - PRIDE - $597,954SECTION IVd. - BUDGET SUPPORT DATACOST CATEGORYPRIDETOTALCLIENT SERVICES Transportation Assistance for Participants (42 x $25 x 12 weeks)$12,600$12,600Career Readiness Certification $10/section x 3 sections x 10 participants$300$300Work experience $8.00 hrly x 27 participants x 25 hrs/wk x 12 weeks$64,800$64,800WEX fringe .17 x $64,800 WEX wages$11,016$11,016Criminal background check for participants 27 x $35$945$945Supportive service (37 x $500)$18,500$18,500 (clothing for school/workplace, required school supplies, tools)Tuition/Fees/Books (13 participants x $1900)$24,700$24,700Incentive for acheivement and data collection$3,150$3,150 ($50 x 63 awards) note: more than one incentive per participant possibleChildcare Assistance - 8 x $150 per week x 12 weeks$14,400$14,400Emergency Assistance - 33 x $1250$41,250$41,250Workshop supplies and refreshments ($181.25 x 12)$2,175$2,175TOTAL CLIENT SERVICES$193,836$193,836OTHER (specify)Crime-D&O, Captive Insurance ($32,328 x .0071 x12)$2,754$2,754Equipment Maintenance and Repair ($95 x 12 months)$1,140$1,140Employee Recruitment - advertisement, record checks $661$661NCCAA Membership $3,000$3,000$3,000Staff Training (maintain credentialing, policy training, etc)$3,795$3,795Meeting Expenses (materials, meals, etc) - 4 Board meetings x $800$3,200$3,200Advertising ($160 x 12 months)$1,920$1,920Temporary Part Time staffing to assist with data gathering/facilitate workshops etc$24,000$24,000TOTAL OTHER$40,470$40,470118
OEO/TAB Revised: 2/12/2016TOTAL AGENCY BUDGET FISCAL YEARAGENCYINDIRECT COST BASE: Total Direct Costs Salaries/Wages X Salaries/FringesINDIRECT COST RATE: 12.7%OBJECT CATEGORIESCSBGCSBG-BLOC WIA-NFJP Youth-Pender(Insert Program Name)(Insert Program Name)(Insert Program Name)(Insert Program Name)(Insert Program Name)(Insert Program Name)TOTALSalaries & Wages $183,656 $67,441 $834,770 $44,845$1,130,712Fringe Benefits $63,408 $22,863 $430,628 $22,423$539,322Equipment $5,640 $2,520 $3,035$11,195Communication $11,481 $3,243 $38,699 $2,830$56,253Space Cost $21,930 $7,709 $85,168 $3,648$118,455Travel $29,102 $6,912 $129,230 $4,539$169,783Supplies/Materials $9,780 $1,188 $36,840 $1,599$49,407Contractual $7,274 $23,398$30,672Client Services $193,836 $27,460 $716,215 $45,721$983,232Other $40,470 $839 $107,857 $1,176$150,342Total Direct Costs $566,577 $140,175 $2,402,805 $129,816$3,239,373Indirect Costs $31,377 $11,469 $143,034 $8,360$194,240Admin Support (CSBG only)Total Costs$597,954 $151,644 $2,545,839 $138,176$3,433,613Salaries & Wages$5,190,182 $68,559 $166,867 $30,381 $349,841 $207,823$6,013,653Fringe Benefits$2,554,172 $34,280 $83,434 $15,191 $174,922 $103,912$2,965,911Equipment$32,000$32,000Communications$151,857 $4,131 $4,004 $1,003 $22,685 $13,000$196,680Space Costs$114,150$10,784 $9,500$134,434Travel$59,928$6,000 $17,550$83,478Supplies/Materials$218,880 $3,522 $1,013 $466 $25,422 $65,262$314,565Contractual$304,426$2,500 $1,188,600$1,495,526Client ServicesOther$1,449,391 $48,630 $140,752 $18,745 $117,923 $100,058$1,875,499Total Direct Costs$10,042,986 $159,122 $396,070 $65,786 $710,077 $1,737,705$13,111,746Indirect Costs$894,474 $11,878 $28,910 $5,264 $60,610 $36,005$1,037,141Total Costs$10,937,460 $171,000 $424,980 $71,050 $770,687 $1,773,710$14,148,887Telamon Corporation - PRIDE - $597,954July 1, 2017 - June 30, 2018Please check one(Insert Program Name)(Insert Program Name)P R O G R A M N A M E SOTHERP R O G R A M N A M E S Page 1 of 2 Pages TOTALNC Early Headstart SampsonOBJECT CATEGORIESNC Early & Reg HeadstartNC Pre-K Sampson CountyNC Pre-K Wake CountyNC Pre-K Chatham CountyEarly Headstart - Child Care Partner(Insert Program Name)119
OEO/TAB Revised: 2/12/2016TOTALS BY OBJECT CATEGORYOBJECT CATEGORYTOTALSSalaries & Wages $7,144,365Fringe Benefits $3,505,233Equipment $43,195Communications $252,933Space Costs $252,889Travel $253,261Supplies/Materials $363,972Other Contractual $1,526,198Client Services $983,232Other $2,025,841Total Direct Costs $16,351,119Indirect Costs $1,231,381Admin Support (CSBG only)Agency Totals$17,582,500 Page 2 of 2 Pages $0$1,000,000$2,000,000$3,000,000$4,000,000$5,000,000$6,000,000$7,000,000$8,000,000Salaries & Wages Fringe Benefits Equipment Communications Space CostsTravel Supplies/Materials Other Contractual Client ServicesOtherIndirect Costs Admin Support(CSBG only)Agency Totals by Object Category120
OEO/TAB Revised: 2/12/2016COUNTY BUDGET FISCAL YEARAGENCYCaswell Person Rockingham (County) (County) (County) (County) (County) (County) (County) TOTALPer County Allocation$89,412 $145,696 $362,846Expense CategoriesSalaries & Wages $34,581 $54,831 $94,244$183,656Fringe Benefits $12,173 $19,024 $32,211$63,408Equipment $5,640$5,640Communication $3,153 $3,393 $4,935$11,481Space Costs $5,097 $5,837 $10,996$21,930Travel $6,147 $6,941 $16,014$29,102Supplies/Materials $2,160 $3,300 $4,320$9,780Contractual $1,091 $1,746 $4,437$7,274Client Services $16,276 $38,166 $139,394$193,836Other $2,797 $3,078 $34,595$40,470Total Direct Costs $83,475 $136,316 $346,786$566,577Indirect Costs $5,937 $9,380 $16,060$31,377Admin Support (CSBG only)Total Costs$89,412 $145,696 $362,846$597,954C O U N T Y N A M E (S)July 1, 2017 - June 30, 2018Telamon Corporation - PRIDE - $597,954121
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AGENDA ABSTRACT
Meeting Date: January 9, 2017
Agenda Title: Tax Adjustments for January 2017
Summary of Information: Attached please find the tax releases and motor vehicle pending
refunds:
1. January 2017 tax releases.
2. January 2017 North Carolina Vehicle Tax System (NCVTS) pending refunds.
3. Request for refund for Ms. Gloria Oakley on shelter/bulk barns.
Recommended Action: Motion to accept reports and authorize refunds.
Submitted By: Russell Jones, Tax Administrator
239
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 12292016 PAGE: 1
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
10846 3022016 OAKLEY GLORIA M & OTHERS DEF/T250&77/100AC/TR A&C
10846 302 3465 -377.36 0.00- 0 0.00-30 0.00 0.00 0.00 0.00 -377.36 15613R 1253 RH 11222016
REASON:REMOVE SHELTER & BULKBARN CRD 2 F16
5999 3012016 CLAYTON RAYMOND & BARBARA L/E 49/100AC/H&L 5999 301 10006 -315.00 0.00- 0 -6.00-30 0.00 0.00 0.00 0.00 -321.00 15614R 1254 MP 11232016
REASON:LATE APPLICATION APPROVED
35382 2012016 BASS TIMMIE A & MARY PER/SW/LT22/WILLIE BROOK 35382 201 35042 -80.69 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -80.69 15615R 1263 MP 11282016 REASON:LATE APPLICATION APPROVED
5999 3012016 CLAYTON RAYMOND & BARBARA L/E 49/100AC/H&L 5999 301 10006 315.00 0.00- 0 6.00-30 0.00 0.00 0.00 0.00 321.00 15614R 1264 MP 11282016 REASON:STORM WATER FEE
5999 3012016 CLAYTON RAYMOND & BARBARA L/E 49/100AC/H&L
5999 301 10006 -315.00 0.00- 0 0.00-30 0.00 0.00 0.00 0.00 -315.00 15614R 1265 MP 11282016 REASON:LATE APPLICATION ACCEPTED
19179 3012016 OWEN KAREN ELAINE 14/100 AC/HOUSE
19179 301 14372 -175.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -175.00 15617R 1266 MP 11282016
-167.50-50 0.00 0.00 -167.50__________ -342.50 REASON:LATE EXEMPTION APPLICATION APPROVED
64995 3012016 TALLEY MORGAN C & HEIDI JO 1 & 26/100 AC & HOUSE
64995 301 11085 -315.00 0.00- 0 0.00-30 0.00 0.00 0.00 0.00 -315.00 15616R 1267 MP 11282016 REASON:VETERAN EXMP LATE APPLICATION APPROVED
6487 3012016 NEATHERY JOHN T SR H/L 50 CAVEL VILLAGE
6487 301 12745 -203.16 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -203.16 15618R 1268 MP 11282016
-194.45-50 0.00 0.00 -194.45__________ -397.61 REASON:SENIOR EXEMPTION LATE APPLICATION APPROVED
19228 3012016 LANGFORD JOHNNY MACK GABRIEL P JONES/MHR/H&L
19228 301 2582 -315.00 0.00- 0 0.00-30 0.00 0.00 0.00 0.00 -315.00 15619R 1269 MP 11282016 REASON:LATE APPLICATION FOR VETERAN EXEMPTION ACCEPTED
54047 3012016 CRABTREE LARRY MITCHELL 1 & 73/100 ACRES & HOUSE
54047 301 5457 -503.06 0.00- 0 0.00-30 0.00 0.00 0.00 0.00 -503.06 15620R 1270 MP 11282016
REASON:LATE SENIOR EXEMPTION APPLICATION APPROVED
6464 3012016 BOWLING JOHN BRADSHER & MARY 1 & 37/100 AC & HOUSE 6464 301 9188 -250.10 0.00- 0 0.00-30 0.00 0.00 0.00 0.00 -250.10 15621R 1271 MP 11282016
REASON:LATE SENIOR EXMP APPLICATION APPROVED
7841 3012016 JOHNSON CHRISTINE A 1 ACRE/H&L 7841 301 11810 -357.11 0.00- 0 0.00-30 0.00 0.00 0.00 0.00 -357.11 15622R 1272 MP 11282016 REASON:SENIOR EXMP LATE APPLICATION APPROVED
20988 3012016 DAYE WILLIE C & WILLIE MAE COLONIAL EST/H&L 20988 301 6474 -525.51 0.00- 0 0.00-30 0.00 0.00 0.00 0.00 -525.51 15623R 1273 MP 11282016 REASON:LATE SENIOR EXMP APPLICATION APPROVED
62752 3012016 LUVIANO BRAVLIO SANTIBANEZ LONGVIEW MDWS/L13/SWP
62752 301 19129 -175.00 0.00- 0 0.00-30 0.00 0.00 0.00 0.00 -175.00 15624R 1274 MP 11282016 REASON:LATE SENIOR EXEMPTION APPLICATION APPROVED
40165 1152015 SHELTON SHANNON & VERN E 3&20/100AC/TR 24B/VL
40165 115 55101 -0.31 0.00- 0 -0.03-30 0.00 0.00 0.00 0.00 -0.34 2015R 1276 SRJ 11302016
REASON:UNDER ONE DOLLAR
4755 3012016 BAIRD ONZO & JESSE B 31 ACRES/H&L 4755 301 45 -0.19 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.20 2016R 1277 SRJ 11302016
REASON:UNDER ONE DOLLAR
32128 3012016 BROWN THOMAS & MARIE POINTE MAYO/LT16A/H&L 32128 301 21368 -0.01 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.02 2016R 1278 SRJ 11302016 REASON:UNDER ONE DOLLAR
8003 3012016 DANIEL CAROLYN J & OTHERS 18 & 19/100 ACRES
8003 301 10239 0.00 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.01 2016R 1279 SRJ 11302016 REASON:UNDER ONE DOLLAR 240
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 12292016 PAGE: 2
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
8490 3012016 HOWELL WEBB C III & MARTHA J TANGLEWD SHORES/L35/MOD
8490 301 1748 0.00 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.01 2016R 1280 SRJ 11302016
REASON:UNDER ONE DOLLAR
15629 3012016 TERRELL LARRY T SR 1&50/100 ACRES/H&L 15629 301 8733 -0.04 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.05 2016R 1281 SRJ 11302016
REASON:UNDER ONE DOLLAR
23364 1102010 HESTER MARILYN ANN FXDB STREET BOB MC 23364 110 44110 -41.44 0.00- 0 0.00- 0 0.00 0.00 -1.24 0.00 -42.68 15541R 1282 BSG 12012016 REASON:BANKRUPTCY DISCHARGE 11/23/16
34054 3012016 ALLEN SANDRA M DEF/T 67&1/100ACS/MOD 34054 301 6514 -667.96 0.00- 0 -28.00-30 0.00 0.00 0.00 0.00 -695.96 15625R 1286 RH 12282016 REASON:MOVED MODULAR TO NEW REC TERRY ALLEN
15554 3012016 LAWSON IRA LEE MH/ON L RAMSEY
15554 301 22003 -351.21 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -351.21 15626R 1288 MP 12282016 REASON:INCORRECT VALUE
241
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 12292016 PAGE: 3
TRANSACTION TOTALS PAGE
TRANSACTIONS FROM 1 THROUGH 1288 IN SY0:TAX .MOD AMOUNTS FROM -999999999.99 THROUGH 999999999.99TRANSACTION TYPES:R
TRANSACTIONS 11082016->99992027 0 PAYMENTS 0 DISC/CORR 23 RELEASES TOTAL CREDIT NET CREDIT (PAYMENT+RELEASE) (TOTAL-DISC/CORR)PERSON COUNTY TAX OFFICE 0.00 0.00 -4653.15 4653.15 4653.15LATE LISTING 0.00 0.00 0.00 0.00 0.00
DOG 0.00 0.00 0.00 0.00 0.00
CODE DISTRICT NAME 30 STORMWATER FEE 0.00 0.00 -28.08 28.08 28.08 --------------- --------------- --------------- --------------- --------------- SUB-TOTAL 0.00 0.00 -4681.23 4681.23 4681.23
STATE 3PCT INTEREST 0.00 0.00 0.00 0.00 0.00
DISCOUNT 0.00 0.00 0.00 0.00 0.00INTEREST 0.00 0.00 -1.24 1.24 1.24LIEN SALE COST 0.00 0.00 0.00 0.00 0.00 --------------- --------------- --------------- --------------- ---------------
TOTAL 0.00 0.00 -4682.47 4682.47 4682.47
50 CITY OF ROXBORO 0.00 0.00 -361.95 361.95 361.95LATE LISTING 0.00 0.00 0.00 0.00 0.00 --------------- --------------- --------------- --------------- ---------------
SUB-TOTAL 0.00 0.00 -361.95 361.95 361.95
DISCOUNT 0.00 0.00 0.00 0.00 0.00INTEREST 0.00 0.00 0.00 0.00 0.00 --------------- --------------- --------------- --------------- --------------- TOTAL 0.00 0.00 -361.95 361.95 361.95
TOTAL TAXES 0.00 0.00 -5043.18 5043.18 5043.18TOTAL LIEN COST 0.00 0.00 0.00 0.00 0.00TOTAL DISCOUNT 0.00 0.00 0.00 0.00 0.00
TOTAL INTEREST 0.00 0.00 -1.24 1.24 1.24
TOTAL STATE 3PCT INTEREST 0.00 0.00 0.00 0.00 0.00 =============== =============== =============== =============== =============== GRAND TOTAL 0.00 0.00 -5044.42 5044.42 5044.42
242
Payee NameAddress 3Refund Type Refund Reason Create DateTax Jurisdiction Levy Type Change01Tax ($25.29)01Tax ($29.17)01Tax ($31.15)01Tax ($82.06)01Tax ($13.99)01Tax ($32.49)01Tax ($19.83)01Tax ($11.67)01Tax ($19.90)01Tax ($35.10)50Tax ($33.60)50 Vehicle Fee $0.0001Tax ($168.14)01Tax ($8.59)01Tax ($4.67)01Tax ($43.52)01Tax ($112.33)01Tax ($6.01)GRAY, CAMELLIA DUNCAN TIMBERLAKE, NC 27583 Adjustment < $100 SLVG or RBLT TTL 12/09/2016GLENN, JOSEPH FRANKLIN TIMBERLAKE, NC 27583 ProrationVehicle Totalled 12/08/2016GENTRY, PHYLLIS DENNY ROXBORO, NC 27574ProrationVehicle Sold 11/14/2016GENTRY, CHARLES AUGUSTUS ROXBORO, NC 27574ProrationVehicle Sold 11/15/2016GENTRY, CHARLES AUGUSTUS ROXBORO, NC 27574ProrationVehicle Sold 11/15/2016FIRST CHOICE LEASING DURHAM, NC 27717ProrationVehicle Sold 11/10/2016EMMERT, COURTNEY LAREE ROXBORO, NC 27573ProrationVehicle Sold 11/10/2016DICKERSON, TARA HOXIE TIMBERLAKE, NC 27583 ProrationVehicle Sold 11/14/2016DAVIS, LUCY BLACKWELL SEMORA, NC 27343ProrationVehicle Totalled 12/20/2016CUEVAS ESPINOZA, MARIA TRINIDAD ROXBORO, NC 27574ProrationVehicle Sold 11/30/2016CRABTREE, TOMMY RAY TIMBERLAKE, NC 27583 Proration Reg . Out of state 11/21/2016CLAYTON, DONALD BRENT TIMBERLAKE, NC 27583 ProrationVehicle Sold 12/12/2016CLARK, DEONZA MARIE HILLSBOROUGH, NC 27278 ProrationVehicle Sold 12/01/2016BRAUER, ROBERT WILLIAM ROXBORO, NC 27574 Adjustment < $100 Over Assessment 12/06/2016BESADA, AMGAD ROXBORO, NC 27573ProrationVehicle Sold 11/15/2016ALBERT, DONNA LONG TIMBERLAKE, NC 27583 ProrationVehicle Totalled 12/09/2016243
Payee NameAddress 3Refund Type Refund Reason Create DateTax Jurisdiction Levy Type Change01Tax ($66.83)01Tax ($44.17)50Tax ($42.28)50 Vehicle Fee ($20.00)01Tax ($20.63)01Tax ($27.56)01Tax ($10.22)01Tax ($7.83)01Tax ($25.81)01Tax ($2.92)50Tax ($2.75)50 Vehicle Fee $0.0001Tax ($52.50)50Tax ($49.50)50 Vehicle Fee $0.0001Tax ($17.07)50Tax ($16.09)50 Vehicle Fee $0.0001Tax ($6.16)01Tax ($56.76)01Tax ($19.89)MORRIS, KEVIN DANIEL ROUGEMONT, NC 27572 ProrationVehicle Sold 12/01/2016MOONEY, LAUREN ASHLEY ROXBORO, NC 27573ProrationVehicle Sold 11/10/2016MONK, RALPH BRUCE ROXBORO, NC 27573ProrationVehicle Sold 11/14/2016MITCHELL, CATINA DENISE ROXBORO, NC 27573ProrationVehicle Sold 12/01/2016MELTON, DAVID DANIEL ROXBORO, NC 27573ProrationVehicle Sold 12/08/2016LUNSFORD, HELEN DAY ROXBORO, NC 27573ProrationVehicle Sold 11/15/2016LONG, LORI ANN HURDLE MILLS, NC 27541 ProrationVehicle Sold 11/14/2016LONG, JUSTIN BLAKE ROXBORO, NC 27574ProrationVehicle Totalled 11/16/2016LOFTIS, THOMAS EDGAR ROXBORO, NC 27573ProrationVehicle Sold 12/16/2016JOHNSON, MARVA HUMPHREY ROXBORO, NC 27573ProrationVehicle Sold 12/01/2016JOHNSON, BRADLEY TODD TIMBERLAKE, NC 27583 ProrationVehicle Sold 11/14/2016HAMLETT, DOMINIC DAVID ROXBORO, NC 27573ProrationVehicle Totalled 12/01/2016HAGOOD, WILLIAM HAYES ROXBORO, NC 27573ProrationVehicle Totalled 12/16/2016244
Payee NameAddress 3Refund Type Refund Reason Create DateTax Jurisdiction Levy Type Change01Tax ($9.69)01Tax ($47.25)01Tax ($27.86)01Tax ($10.73)01Tax ($1.21)01Tax ($21.67)01Tax ($45.06)01Tax ($2.62)01Tax ($5.46)01Tax ($95.02)50Tax ($89.59)50 Vehicle Fee $0.0001Tax ($69.07)50Tax ($66.11)50 Vehicle Fee $0.0001Tax ($9.95)50Tax ($9.38)50 Vehicle Fee $0.0001Tax ($26.25)01Tax ($53.16)TURNER, GRAHAM TIMBERLAKE, NC 27583 ProrationVehicle Sold 12/06/2016TURNER, GRAHAM TIMBERLAKE, NC 27583 ProrationTag Surrender 12/06/2016TILLMAN, MADASON LEE ROXBORO, NC 27574ProrationVehicle Sold 11/15/2016THE COURIER TIMES ROXBORO, NC 27573ProrationVehicle Sold 12/15/2016SEALS, FAYE PHILLIPS ROXBORO, NC 27573ProrationVehicle Sold 11/30/2016SCHMIDT, JACLYN KATE TIMBERLAKE, NC 27583 Adjustment < $100 SLVG or RBLT TTL 12/09/2016RIMMER, DONALD LEE ROXBORO, NC 27574ProrationVehicle Sold 12/15/2016POWELL, REBECCA ENGLEBRIGHT TIMBERLAKE, NC 27583 ProrationVehicle Sold 12/12/2016POWELL, RAY ANTHONY TIMBERLAKE, NC 27583 ProrationVehicle Sold 12/12/2016POWELL, RAY ANTHONY TIMBERLAKE, NC 27583 ProrationVehicle Sold 12/12/2016PIERCE, MARY ANN HURDLE MILLS, NC 27541 ProrationVehicle Sold 11/30/2016PALMER, WENDY LAWAN TIMBERLAKE, NC 27583 ProrationVehicle Sold 11/22/2016OAKLEY, JOHN THOMAS ROUGEMONT, NC 27572 ProrationVehicle Sold 12/28/2016NICHOLS, LIBBY HOLEMAN ROXBORO, NC 27574ProrationVehicle Sold 12/20/2016245
Payee NameAddress 3Refund Type Refund Reason Create DateTax Jurisdiction Levy Type Change01Tax ($28.14)01Tax ($25.46)01Tax ($69.49)01Tax ($62.47)50Tax ($58.90)50 Vehicle Fee $0.0001Tax ($15.61)YOCUM, BENJAMIN OMAR ROXBORO, NC 27574ProrationVehicle Totalled 12/08/2016WILLIAMS, BRYAN RANDOLPH ROXBORO, NC 27573ProrationVehicle Sold 11/14/2016WALKER, ERNEST DALE III ROXBORO, NC 27574ProrationVehicle Sold 11/15/2016WALKER, CALE LEE ROXBORO, NC 27574ProrationVehicle Sold 12/07/2016VAUGHAN, LAUREN LEIGH ROXBORO, NC 27574ProrationVehicle Sold 11/14/2016246
PERSON COUNTY
OFFICE OF THE TAX
ADMINISTRATOR
Person County Tax Office
P.O. Box 1116
13 Abbitt St
Roxboro, North Carolina 27573-1116
(336) 597-1721 Fax No. (336) 322-8619
TO: Person County Board of County Commissioners
FROM: Russell Jones, Tax Administrator
SUBJECT: Request for refund
DATE: January 9, 2017
Attached please find a request from Ms. Deborah Bowes, representing Gloria Oakley & Others, concerning a
refund of county taxes. Our office charged Ms. Oakley for a shelter and bulk barns that were located on the
adjoining parcel. The adjoining parcel has been adjusted to include the taxes for these items.
We have reviewed our records and determined that the error was a clerical error that occurred when the parcel
was divided on February 15, 2013. Under G.S. 105-381, a clerical error is a valid defense for a taxpayer to
request and receive a refund. This clerical error resulted in a taxable value that was overstated for both 2014
and 2015 by $53,909. Upon written request from the taxpayer, the governing board may issue a refund. The
tax office recommends that Board approve this request.
If approved, the taxpayer will receive a refund of county taxes paid for the tax years of 2014 and 2015. The
refund will be as follows:
YEAR VALUE RATE REFUND
2015 $ 53,909 .70 $ 377.36
2014 $ 53,909 .70 $ 377.36
TOTAL REFUND DUE $ 754.72
If approved, the total refund will be $ 754.72. Thanks for your assistance on this matter.
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§ 105-381. Taxpayer's remedies.
(a) Statement of Defense. – Any taxpayer asserting a valid defense to the enforcement of the collection
of a tax assessed upon his property shall proceed as
hereinafter provided.
(1) For the purpose of this subsection, a valid defense shall include the
following:
a. A tax imposed through clerical error;
b. An illegal tax;
c. A tax levied for an illegal purpose.
(2) If a tax has not been paid, the taxpayer may make a demand for the release of the tax claim by
submitting to the governing body of the taxing unit a written statement of his defense to payment or
enforcement of the tax and a request for release of the tax at any time prior to payment of the tax.
(3) If a tax has been paid, the taxpayer, at any time within five years after said tax first became due or
within six months from the date of payment of such tax, whichever is the later date, may make a
demand for a refund of the tax paid by submitting to the governing body of the taxing unit a written
statement of his defense and a request for refund thereof.
(b) Action of Governing Body. – Upon receiving a taxpayer's written statement of
defense and request for release or refund, the governing body of the taxing unit shall within 90 days
after receipt of such request determine whether the taxpayer has a valid defense to the tax imposed or
any part thereof and shall either release or refund that portion of the amount that is determined to be in
excess of the correct tax liability or NC General Statutes - Chapter 105 592 notify the taxpayer in writing
that no release or refund will be made. The governing body may, by resolution, delegate its authority to
determine requests for a release or refund of
tax of less than one hundred dollars ($100.00) to the finance officer, manager, or attorney of the taxing
unit. A finance officer, manager, or attorney to whom this authority is delegated shall monthly report to
the governing body the actions taken by him on requests for release or refund. All actions taken by the
governing body or finance officer, manager, or attorney on requests for release or refund shall be
recorded in the minutes of the governing body. If a release is granted or refund made, the tax collector
shall be credited with the amount released or refunded in his annual settlement.
(c) Suit for Recovery of Property Taxes. –
(1) Request for Release before Payment. – If within 90 days after receiving a taxpayer's request for
release of an unpaid tax claim under (a) above, the governing body of the taxing unit has failed to grant
the release, has notified the taxpayer that no release will be granted, or has taken no action on the
request, the taxpayer shall pay the tax. He may then within three years from the date of ayment bring a
civil action against the taxing unit for the amount claimed.
(2) Request for Refund. – If within 90 days after receiving a taxpayer's request for refund under (a)
above, the governing body has failed to refund the full amount requested by the taxpayer, has notified
the taxpayer that no refund will be made, or has taken no action on the request, the taxpayer may bring
a civil action against the taxing unit for the amount claimed. Such action may be brought at any time
within three years from the expiration of the period in which the governing
body is required to act.
(d) Civil Actions. – Civil actions brought pursuant to subsection (c) above shall be
brought in the appropriate division of the general court of justice of the county in which the taxing unit
is located. If, upon the trial, it is determined that the tax or any part of it was illegal or levied for an
illegal purpose, or excessive as the result of a clerical error, judgment shall be rendered therefor with
interest thereon at six percent (6%) per annum, plus costs, and the judgment shall be collected as in
other civil actions. (1901, c. 558, s. 30; Rev., s. 2855; C. S., s. 7979; 1971, c. 806, s. 1; 1973, c. 564, s.
3; 1977, c. 946, s. 2; 1985, c. 150, s. 1; 1987, c. 127.)
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AGENDA ABSTRACT
Meeting Date: January 9, 2017
Agenda Title: Volunteer Fire Department Funding
Summary of Information: A committee of the Volunteer Fire Departments’ Chiefs Association
has developed two funding proposals for the Board of Commissioners’ consideration for Fiscal Year
2017-2018. Their proposals are presented on a spreadsheet titled, “Proposed Funding from
Volunteer Fire Departments.”
The County has been appropriating operating funding to the VFDs that increased every other year.
Initially the funding formula that was adopted was to distribute the increase based on call volume.
That was then changed to a flat 2% increase for all departments.
Since that time, the County has also created a capital funding program, allocating $90,000 annually,
over the last two years, in addition to the operating funding.
For the current Fiscal Year 2016-2017, the County has allocated a total of $1,182,977 for VFDs
through operating, capital, audit, and VIPER radios costs.
Recommended Action: Receive the information.
Submitted By: Ray Jeffers, County Commissioner
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Option 1:ResponseDistrict Call Volume Per Call Money 2016 ‐ 2017Total2013‐2016170.00$ County FundingWoodsdale13322,610.00$ 87,547.00$ 110,157.00$ Allensville19933,830.00$ 44,403.00$ 78,233.00$ Triple Springs17229,240.00$ 47,922.00$ 77,162.00$ Moriah31253,040.00$ 88,695.00$ 141,735.00$ Semora8013,600.00$ 24,000.00$ 37,600.00$ Hurdle Mills34558,650.00$ 88,814.00$ 147,464.00$ Timberlake54792,990.00$ 61,009.00$ 153,999.00$ Ceffo30551,850.00$ 88,787.00$ 140,637.00$ Rescue34558,650.00$ 44,988.00$ 103,638.00$ 414,460.00$ 576,165.00$ 990,625.00$ Option 2:NET TAXABLE VALUES USING RECORD NUMBERS PROVIDED BY GISResponseDistrict TOTALFunding % COUNTY ONLY Divided by $100 Tax Rate 0.02 FY17FY18Woodsdale80,827,934.0089 $71,936,861.26 $719,368.61 $14,387.37 $87,547.00 $101,934.37Allensville103,556,221.0089 $92,165,036.69 $921,650.37 $18,433.01 $44,403.00 $62,836.01Triple Springs166,764,180.0089 $148,420,120.20 $1,484,201.20 $29,684.02 $47,922.00 $77,606.02Moriah194,136,727.0089 $172,781,687.03 $1,727,816.87 $34,556.34 $88,695.00 $123,251.34Semora196,552,337.0089 $174,931,579.93 $1,749,315.80 $34,986.32 $15,737.00 $50,723.32Hurdle Mills289,473,132.0089 $257,631,087.48 $2,576,310.87 $51,526.22 $88,814.00 $140,340.22Timberlake424,332,216.0089 $377,655,672.24 $3,776,556.72 $75,531.13 $61,009.00 $136,540.13Ceffo460,072,891.0089 $409,464,872.99 $4,094,648.73 $81,892.97 $88,787.00 $170,679.97Rescue1,915,715,638.0011 $210,728,720.18 $2,107,287.20 $42,145.74 $44,988.00 $87,133.74TOTAL383,143.13$ 567,902.00$ 951,045.13$ Note: Rescue will be funded by equal share percentage from all departments for option 2.Property value of $350,000 divided by 100 = 3,500 x .04 cent tax rate = $140 a year for a fire taxProperty value of $200,000 divided by 100 = 2,000 x .04 cent tax rate = $80 a year for a fire taxFunds received for FY 2016/2017 and add a Fire Service District tax across the county and have it set for .02 cent tax rateMoney from your district will stay in your district on the .02 cent. Have county commissioners put in place.Note: Churches and other tax exempt property would need to be taken out of this along with the county tax collectionrate for the county 5%, 6%?Proposed Funding from the Volunteer Fire Departments251
Person County’s Analysis of Volunteer Fire Department Funding
FY17 Funding
District Operating Funding Capital Funding TOTAL FY17
Woodsdale $87,547 $14,500 $102,047
Allensville $44,403 $7,250 $51,653
Triple Springs $47,922 $7,250 $55,172
Moriah $88,695 $14,500 $103,195
Semora $15,737 $3,625 $19,362
Hurdle Mills $88,814 $14,500 $103,314
Timberlake $61,009 $7,250 $68,259
Ceffo $88,787 $14,500 $103,287
Rescue $44,988 $7,250 $52,238
TOTAL $567,902 $90,625 $658,527
$499,500 for VIPER radios for all VFD’s
$24,950 for audit costs
TOTAL funding for FY17=$1,182,977
Estimated FY18 Funding
Using existing formula (2% increase every other year‐ evenly distributed)
District Operating Funding Capital Funding
Woodsdale $89,298 ?
Allensville $45,291 ?
Triple Springs $48,880 ?
Moriah $90,469 ?
Semora $16,052 ?
Hurdle Mills $90,590 ?
Timberlake $62,229 ?
Ceffo $90,563 ?
Rescue $45,888 ?
TOTAL $579,260 ?
No audit costs this year
No funds left in the VFD Capital Fund
o Remaining funds: Rescue Squad‐ $7,250, Ceffo ‐ $27,100, Timberlake ‐ $5,800, Triple
Springs ‐ $7,250
NOTE: VFD’s that have a budget of $50,000 or greater are ineligible for a 75%/25% State grant, instead
they must apply for a 50%/50% grant. Due to the grant restrictions, the capital funds are paid directly
to vendors, so these funds are not counted against them for State grant eligibility.
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Funding Comparison
District Operating Capital Audits Other TOTAL
FY17 $567,902 $90,625 $24,950 $499,500 $1,182,977
FY18 $579,260 $? $0 $579,260+?
Option 1 (call volume) $990,625 $990,625
Option 2 (tax value) $951,045 $951,045
NOTES:
Option1: Call Volume
In FY16, the county distributed the 2% increase based on call volume. Feedback from the VFD’s
was that they preferred that the 2% increase be distributed evenly, so that their revenue would
be predictable.
Option 2: Tax Value
Power producing companies are exempt from fire tax. 20% of county value is from power
producing companies. Using General Fund money allows the county to collect $ from power
companies and spend on fire protection.
Parcels are split between multiple fire districts. Districts need to be redrawn in order to charge
a single tax to each parcel.
Many counties are moving away from charging multiple rates within one county due to equity
issues among VFD’s.
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AGENDA ABSTRACT
Meeting Date: January 9, 2017
Agenda Title: EMS Billing Services Contract
Summary of Information: Last year the County’s EMS billing services National Reimbursement
Group consolidated with Ambulance Medical Billing Inc. During the past 12-18 months the
Department’s EMS Division records shows that we did not reach our revenue as provided by the
billing company and our bad debt (non-collected fees) had risen to an amount unacceptable by our
staff. Additional administrative services have not been met by the billing company, which has
been discussed with them without any improvements.
With this sequence of events, the Department’s staff conducted research of other EMS billing
services to better provide these services to increase our revenue and non-collections from non-
payments. As well, provide better administration services to our staff. During the past couple of
months, Emergency Services staff assisted by the County’s Finance Director and County Manager
interviewed different EMS billing services. EMS Management and Consultants is based in
Winston Salem, NC and has presented information and documentation that show they will meet
or exceed our expectation of services as well as accountability and collections of revenue. Our fee
for collection service will slightly reduce to 5.9% with EMS M/C from our current fee of 6%.
Additional services in this contract will provide a needed system interface between the units, our
reporting system and the new CAD system at 911 that will increase quality of care to our patients.
Better data collection for our reports, billing company and auditors. Also, the contract will allow
EMS to purchase new mobile data terminals for each unit through EMS M/C for better service
maintenance and possible lower financing, a service that our current provider has not offered.
Recommended Action: It is recommended by Emergency Services staff that the Board of
Commissioners allow the County Manager terminate our contract with Ambulance Medical Billing
and go into a new 5 year contact with EMS Management and Consultants (EMS M/C). It is the
staff’s hope that the new contact will take effect on or about March 1, 2017.
Submitted By: Douglas R. Young, Director of Emergency Services
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2017
Person County Board of Commissioners
PROPOSED COMMITTEE ASSIGNMENTS
Chairman Tracey L. Kendrick
Animal Control Advisory Committee
Economic Development Commission
Health Board
Library Board
Person Area Transportation System Board
Person County Senior Center Advisory Council
Vice Chairman Gordon Powell
Airport Commission
Juvenile Crime Prevention Council
Region K Workforce Development Board
Research Triangle Regional Partnership
Commissioner Jimmy B. Clayton
COG Board
Kerr Tar RPO - TAC
NCACC District Director
OPC Community Operations Board
Upper Neuse River Basin Association
Commissioner Kyle W. Puryear
E-911 Committee
High Speed Internet Committee
Local Emergency Planning Committee
Commissioner B. Ray Jeffers
Extension Advisory Committee
Environmental Issues Advisory Committee
Fire Chief’s Association
Home Health & Hospice Advisory Committee
Home & Community Care Block Grant Adv. Committee
NACo Board of Director
Person County Partnership for Children
Recreation Advisory Board
Social Services Board
January 2017
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AGENDA ABSTRACT
Meeting Date: January 9, 2017
Agenda Title: Appointments to Boards and Committees
Summary of Information:
The Person County Board of Commissioners solicited volunteers to fill positions on the following
boards, commissions, authorities, and committees through advertisement in the Courier-Times
edition dated November 16, 2016 with notice to submit applications by the deadline of December
13, 2016. The highlighted boards denote a competitive board and are eligible for the informal
interview process should the number of applications received outnumber the available position(s).
This process aids the Board in making appointments on competitive boards and committees. Should
the Board desire to hold the informal interview process for those that meet the criteria, please direct
the Clerk to organize and inform the applicants of the informal interview date as set by the Board.
Should the Board waive this process, I respectively request that the Board nominate and appoint as
deemed appropriate.
Attached are interested citizen applications for consideration for appointments. Those applications
highlighted in red are those that were submitted for consideration after the advertised deadline. The
Board of Commissioners are encouraged to recruit citizens to fill the current vacancies for those
which no applications have been received.
- Adult Care Home Community Advisory Committee
1-Year Initial Term; 3-Year Reappointment: 2 positions available
No applications received.
- Airport Commission
3-Year Term:
1 position for a licensed pilot
1) Steven Watkins requests reappointment
2 at-large positions available
1) John Dustin Wall requests reappointment
- Board of Adjustment
3-Year Term:
1 positon available
1) PJ Gentry requests appointment
1 position for an alternate for an unspecified term
No applications received.
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- Environmental Issues Advisory Committee
3-Year Term: 1 position each representing the following townships:
Bushy Fork and Flat River
No applications received.
- Home Health and Hospice Advisory Committee
3-Year Term:
1 position representing a consumer
No applications received.
1 position for a representative from the Dept. of Social Services
1) Barbie Hepler requests reappointment
- Industrial Facilities and Pollution Control Financing Authority
6-Year Term: 3 positions available
No applications received.
- Juvenile Crime Prevention Council
Action to Rescind JCPC Appointment: The Board appointed Melinda Fife, Juvenile Court
Counselor on August 1, 2016 to fill a current vacancy for a juvenile defense attorney
representative. Mr. David Carter, Chief Court Counselor and Chairman of the JCPC
informed our office that her application was submitted to be placed on hold for consideration
when there are vacancies for citizens-at-large and was not submitted to serve as the juvenile
defense attorney rep as she is not qualified to serve as the juvenile defense attorney rep. The
Clerk spoke with Ms. Fife in August about this misunderstanding and the intent to rescind
the appointment. Ms. Fife’s application is included herewith for consideration for a citizen-
at-large appointment.
1-Year Initial Term: 2-Year Reappointment
1 position for a person under the age of 21
No applications received.
1 position representing the faith community
No applications received.
2-Year Term:
Chief District Court Judge
1) Judge Mark Galloway requests reappointment
Juvenile Defense Attorney
No Applications received
Health Department
1) Harold Kelly requests reappointment
3 positions for citizens-at-large
1) Melinda Fife requests appointment
2) Alisa Gentry Clayton requests reappointment
3) Treco Lea-Jeffers requests reappointment
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- Kerr Tar Regional Council of Government Board
2 citizens-at-large positions to serve as an alternate with an affiliation to represent the private
sector business, minority or the retired community for an unspecified term.
No applications received
- Nursing Home Advisory Committee
1-Year Initial Term: 3-Year Reappointment; 3 positions available
No applications received
- Person Area Transportation System Board
3-Year Term:
1 position available for a representative of private industry
No applications received
1 position available for a representative of economic development
No applications received
2 positions available for citizens-at-large
No applications received
- Region K Aging Advisory
3-Year Term: 2 positions available
1) Angela Jones requests reappointment
- Tourism Development Authority
3-Year Term:
1 position representing a Motel/Hotel/Bed & Breakfast
1) Denise Hallett requests reappointment
2) Dr. Claudia Berryhill requests appointment
1 position from the general public available
1) Norwood Walker requests reappointment
2) Angela King requests appointment
3) Eldridge Meeler requests appointment
4) Doug Mabe requests appointment
5) Katherine Love requests appointment
6) Larry Cole requests appointment
- Workforce Development Board
1-Year Initial Term; 2-Year Reappointment
1 position available for a representative of a registered apprenticeship program
No applications received
1 position available for a member or an officer of organized labor
No applications received
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Recommended Action: Board nomination for appointment as deemed appropriate.
Submitted By: Brenda B. Reaves, Clerk to the Board
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