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Agenda Packet July 10 2017PERSON COUNTY BOARD OF COUNTY COMMISSIONERS MEETING AGENDA 304 South Morgan Street, Room 215 Roxboro, NC 27573-5245 336-597-1720 Fax 336-599-1609 July 10, 2017 8:30am CALL TO ORDER………………………………………………. Chairman Kendrick ITEM #1 Closed Session #1 for the purpose of considering appointment of individuals through and informal interview process per General Statute 143-318.11(a)(6) with applicants of the following: A. Person-Caswell Lake Authority B. Piedmont Community College Board of Trustees Return to Open Session for Board discussion and action as deemed appropriate ITEM #2 Appointment to Person-Caswell Lake Authority ………………. Chairman Kendrick ITEM #3 Appointment to PCC Board of Trustees ………………………... Chairman Kendrick Recess to the regularly scheduled meeting at 9:00am (if prior to 9:00am) *********** 1 9:00am CALL TO ORDER………………………………………………. Chairman Kendrick INVOCATION PLEDGE OF ALLEGIANCE DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA PUBLIC HEARING: ITEM #4 Addition of Wrenn Acres Trail, a private roadway to the database of roadway names used for E-911 dispatching ……………… Sallie Vaughn ITEM #5 Consideration to Grant or Deny Request for the addition of a new private roadway, Wrenn Acres Trail ……………………… Chairman Kendrick INFORMAL COMMENTS The Person County Board of Commissioners established a 10 minute segment which is open for informal comments and/or questions from citizens of this county on issues, other than those issues for which a public hearing has been scheduled. The time will be divided equally among those wishing to comment. It is requested that any person who wishes to address the Board, register with the Clerk to the Board prior to the meeting. ITEM #6 DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA A. Approval of Minutes of June 15, 2017, B. Approval of Minutes of June 19, 2017, C. Budget Amendment #1, D. Budget Amendment - CIP E. Tax Adjustments for July 2017 a. Tax Releases, b. NC Vehicle Tax System pending refunds, and c. Refund request from D&L Associates, record 5282, for taxes paid on a removed modular. 2 NEW BUSINESS: ITEM #7 Follow-up on Solar Farm Requirements …………………………………. Lori Oakley ITEM #8 Sale of surplus property …………………………………………………….. Sybil Tate ITEM #9 A Resolution of Intent to Lease Property at the Old Helena School to Piedmont Career Academy, Inc. ………………………………………. Ron Aycock ITEM #10 Tax Collector Settlement ………………………………………………… Russell Jones ITEM #11 Order to Collect Taxes …………………………………………………… Russell Jones ITEM #12 Re-appointment of County Assessor ……………………………………. Russell Jones ITEM #13 Public Safety Communication System Update and Funding Request ……. Sybil Tate ITEM #14 Research Triangle Regional Partnership Fiscal Year 2018 representatives …………………………………………….... Chairman Kendrick ITEM #15 Designation of Voting Delegate to NC Association of County Commissioners Annual Conference …………………………….. Chairman Kendrick ITEM #16 Appointments to Boards and Committees ……………………………. Brenda Reaves CHAIRMAN’S REPORT MANAGER’S REPORT COMMISSIONER REPORTS/COMMENTS 3 10:30am ITEM #17 Closed Session #2 for the purpose of considering appointment of individuals through an informal interview process per General Statute 143-318.11(a)(6) with applicants of the Economic Development Commission Return to Open Session for Board discussion and action as deemed appropriate. ITEM #18 Appointments to Economic Development Commission ……….. Chairman Kendrick Adjournment Note: All Items on the Agenda are for Discussion and Action as deemed appropriate by the Board. 4 PUBLIC NOTICE The Person County Board of Commissioners, by action at its meeting on June 19, 2017, has recessed the meeting until July 10, 2017 at 8:30am. The meeting will be held in the Board’s usual meeting room 215 in the County Office Building. Brenda B. Reaves, NCCCC, MMC Clerk to the Board 5 AGENDA ABSTRACT Meeting Date: July 10, 2017 Agenda Title: Appointments to Competitive Boards, Commissions and Authorities Summary of Information: By action of the Board of Commissioners on June 19, 2017, the informal interview process was scheduled to take place with the below named applicants of the Person-Caswell Lake Authority and Piedmont Community College Board of Trustees starting at 8:30am and with the below named applicants of the Economic Development Commission at 10:30am. Attached are interested citizen applications for consideration for appointments. - Person-Caswell Lake Authority 3-Year Term: 1 position available 1) Tracy Lee Harris requests appointment 2) John Bullock requests appointment - Piedmont Community College Board of Trustees 4-Year Term: 1 position available 1) Charles Harvey requests appointment 2) Clarence Smith requests appointment - Economic Development Commission 5-Year Term: 7 positions available for a citizens-at-large 1) Kenneth Perry requests appointment 2) Jeff Fitzgerald requests appointment 3) Ernie Wood requests appointment 4) Charles Derrick Sims requests appointment 5) Dale Reynolds requests appointment 6) Carl Jewell Stonbraker requests appointment 7) Merilyn Newell requests appointment 8) Michael Wilkins requests appointment 9) Danny Talbert requests appointment 10) David Newell, Sr. requests appointment 11) Henry Daniel requests appointment 12) Frances Blalock requests appointment 13) Donald Long requests appointment 14) Phillip Allen requests appointment Recommended Action: Board nomination for appointment as deemed appropriate. Submitted By: Brenda B. Reaves, Clerk to the Board 6 7 8 9 10 11 The Person County Board of County Commissioners will hold a public hearing on Monday, July 10th, 2017 at 9am in Room 215 of the Person County Office Building at 304 S Morgan St, Roxboro, North Carolina to hear the following: Request by the Person County Address Coordinator to add Wynn Acres Trl to the database of roadway names used for E‐911 dispatching. The proposed private roadway will be located off Wrenn Crumpton Rd between Burlington Rd and Whitt Town Rd in Roxboro Township. Article IV, Section 402 H of the Ordinance Regulating Address and Road Naming in Person County requires any private roadway serving three or more homes to be officially named. Citizens will have an opportunity to speak regarding the above request. Specific information about the request can be obtained from the Person County GIS Department, 325 S Morgan St, Suite D. Sallie Vaughn GIS Manager 12 AGENDA ABSTRACT Meeting Date: July 10, 2017 Agenda Title: Addition of Wrenn Acres Trail, a private roadway Summary Information: A third residence is being added along a private driveway, which necessitates the naming of the driveway (see map below). Background Information: Two private residences are located on a private driveway off Wrenn Crumpton Rd. A third private residence is being added to this driveway. In accordance with Article IV, Section 402 H of the Ordinance Regulating Address and Road Naming in Person County, the driveway must be named. The addition of this road will require occupants of the two existing residences to change their addresses to reflect the new roadway name. North Carolina General Statue 153A‐239.1(A) requires a public hearing be held on the matter and public notice to be provided at least 10 days before the hearing in the newspaper. The required public notice was published in the June 10th, 2017 edition of the Roxboro Courier‐Times. Adjacent property owners were contacted via certified mail at the time permits were obtained for the new residence. The two existing property owners agreed upon a road name and submitted the recommended roadway name of Wrenn Acres Trail, which is compliant with the Ordinance. A sign advertising the public hearing was placed at the proposed roadway location approximately two weeks prior to this public hearing. Recommended Action: Motion to approve the recommended roadway name. Submitted By: Sallie Vaughn, GIS Manager 13 June 15, 2017 1 PERSON COUNTY BOARD OF COMMISSIONERS JUNE 15, 2017 MEMBERS PRESENT OTHERS PRESENT Tracey L. Kendrick Heidi York, County Manager Gordon Powell Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board Kyle W. Puryear B. Ray Jeffers The Board of Commissioners for the County of Person, North Carolina, met in recessed session on Wednesday, June 15, 2017 at 11:00am in the Commissioners’ meeting room in the Person County Office Building for the purpose of a budget work session. Chairman Kendrick called the meeting to order. ADJUSTMENTS FROM RECOMMENDED BUDGET: County Manager, Heidi York followed up with the Board on the two following items that were discussed at the Board’s last budget work session:  A fee for residential false fire alarms requires an ordinance by the Board which will necessitate a public hearing. Ms. York said she would bring this back before the Board in July or August.  Information related to Agricultural Economic Development position was placed in the Board’s Drop Box folder titled Budget 2017-2018. At the last budget meeting. Assistant Finance Director and Budget Manager, Laura Jensen presented the following noted revenues and expenditures which offset for a surplus of $21,540. 14 June 15, 2017 2 Kerr Tar Council of Governments Director, Diane Cox told the group that her revised budget request that was needed in local funding, in addition to the approved Senior Center HCCBG match of $32,545, was $55,926. Ms. Cox said her original request of $100,000 was based on the agreement with the County in 2011 when the County asked Kerr Tar to form the non-profit. A motion was made by Commissioner Clayton to appropriate $55,926 to the Senior Center budget, using the surplus budget $21,540 and $34,386 from Fund Balance. Commissioner Puryear opposed appropriating Fund Balance noting his concerns with unexpected expenditures with the potential closure of the landfill next year. Vice Chairman Powell offered up the commissioners travel budget of $12,443. Commissioner Jeffers noted there was $100,000 already budgeted in Contingency that could be used. 15 June 15, 2017 3 Chairman Kendrick targeted the Governing Body budget for potential cuts and came up with $59,611 which included a 10% cut in salary and wages for the commissioners ($5,300), doing away with the commissioners’ group insurance ($41,868) and commissioners travel budget ($12,443). He stated his preference to cut the Governing Body’s budget versus using Fund Balance. A substitute motion was made by Chairman Kendrick to use the $59,611 identified in the Governing Body’s budget; 10% cut in salary and wages for the commissioners ($5,300), doing away with the commissioners’ group insurance ($41,868) and commissioners travel budget ($12,443) for the $34,386 needed to fund the Senior Center budget. Ms. Jensen stated the Board of Commissioners have the authority to set their own salary. However, in terms of compensation and according to General Statute 153A-92, Ms. Jensen recited that the Board of Commissioners may not reduce the salary, allowances, or other compensation paid to an officer elected by the people for the duties of his elective office if the reduction is to take effect during the term of office for which the incumbent officer has been elected, unless the officer agrees to the reduction or unless the Local Government Commission pursuant to Chapter 159, Article 10, orders a reduction. Commissioner Jeffers stated the elected official filing fee was a percentage of the compensation established for that office. Ms. Jensen added that if the Board of Commissioners reduces the salaries, allowances, or other compensation of employees assigned to an officer elected by the people, and the reduction does not apply alike to all county offices and departments, the elected officer involved must approve the reduction. Ms. Jensen noted while the Board may discuss, each commissioner must make that decision individually. Ms. Jensen further noted that the Board cannot choose where the salary savings will then be used to offset other costs. Finance Director, Amy Wehrenberg stated that due to the Board being in budget deliberations, her interpretation was that the Board can take action to reduce their salary individually but no budget decisions can be made based on those decisions. She confirmed the budget would be in place however no expenditures would be encumbered and after the fiscal year, those funds would end up in the Fund Balance. Chairman Kendrick withdrew his substitute motion; Commissioner Clayton withdrew his motion. 16 June 15, 2017 4 Commissioner Jeffers advocated for the Board’s commitment to Person County Schools ($150,000) and Piedmont Community College ($29,000) for the requested salary increases with Fund Balance, using recommended Contingency Funds for the $34,386 Senior Center budget and to cut the Governing Body’s travel by $10,000 to put toward a part-time Agricultural Economic Development position. Chairman Kendrick stated appreciation for the school system personnel, however, he could not support to prop up an obligation of a state elected office as there was a clear, defined line of what the county taxpayers are responsible for, which is capital improvements and building operational costs with salary and benefits being functions of the state government. Chairman Kendrick said Person County’s teacher supplements were among the top 10 of the 100 counties within the state. Related to the Agricultural Economic Development position, Chairman Kendrick noted there may be an opportunity to contract with NC State University and/or NC A&T for this service. Chairman Kendrick asked that more review be given to this position and the associated options for contracting. Ms. York asked if the Board wanted to set aside any funding for the Agricultural Economic Development position noting staff was recommending a salary range of $20,000-$25,000. The Board preferred to have the actual options with associated costs brought back to the Board noting there would be available funds in the Contingency Fund. Commissioner Jeffers proposed funding the Senior Center budget $34,386 using recommended Contingency Funds, which will leave a balance of $65,614 in the Contingency Fund. A motion was made by Commissioner Jeffers and carried 5-0 to fund the Senior Center budget using the surplus budget $21,540 and $34,386 from the recommended Contingency Fund for a total of $55,926 with direction to staff to bring a Budget Ordinance reflecting the adjustments for a balanced budget at its June 19, 2017 Board meeting. Below are the adjustments from the recommended budget illustrating the revenues and expenditures which show a balanced budget: 17 June 15, 2017 5 18 June 15, 2017 6 Commissioner Puryear stated his pleasure that the Board did not balance the budget using Fund Balance. Chairman Kendrick thanked Ms. York, the Assistant County Manager, Sybil Tate and staff for their work on preparing the budget. He also thanked the community for its input as well. ADJOURNMENT: A motion was made by Commissioner Jeffers and carried 5-0 to adjourn the meeting at 11:29am. _____________________________ ______________________________ Brenda B. Reaves Tracey L. Kendrick Clerk to the Board Chairman (Draft Board minutes are subject to Board approval). 19 June 19, 2017 1 PERSON COUNTY BOARD OF COMMISSIONERS JUNE 19, 2017 MEMBERS PRESENT OTHERS PRESENT Tracey L. Kendrick Heidi York, County Manager Gordon Powell C. Ronald Aycock, County Attorney Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board Kyle W. Puryear B. Ray Jeffers The Board of Commissioners for the County of Person, North Carolina, met in regular session on Monday, June 19, 2017 at 9:00am in the Commissioners’ meeting room in the Person County Office Building. Chairman Kendrick called the meeting to order. Vice Chairman Powell gave an invocation and Commissioner Puryear led the group in the Pledge of Allegiance. DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA: A motion was made by Commissioner Puryear and carried 5-0 to approve the agenda. INFORMAL COMMENTS: There were no comments from the public. DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA: A motion was made by Commissioner Puryear and carried 5-0 to approve the Consent Agenda with the following items: A. Approval of Minutes of June 5, 2017, B. Approval of Minutes of June 7, 2017, C. Budget Amendment #22, D. NC Education Lottery Application for Northern Middle School for renovations for $500,000, E. Person Area Transportation System Safety Plan, and F. FY 2017-2018 DSS Attorney Contracts for legal services 20 June 19, 2017 2 NEW BUSINESS: FISCAL YEAR 2017-2018 ANNUAL BUDGET ORDINANCE: County Manager, Heidi York requested the Board to adopt the Fiscal Year 2017- 2018 Budget Ordinance noting General Statute 159-13(a) directs that the annual budget must be adopted by July 1. The Budget Ordinance before the Board for adoption resulted from the budget work sessions and having fulfilled the legal requirements including the conducting of a public hearing. A motion was made by Commissioner Jeffers and carried 5-0 to adopt the Fiscal Year 2017-2018 Budget Ordinance as presented. Following is the Fiscal Year 2017-2018 Budget Ordinance, inclusive of Attachment A, the Fee Schedule as well as an overview of the Adjustments from the Recommended to Adopted Budget. 21 June 19, 2017 3 22 June 19, 2017 4 23 June 19, 2017 5 24 June 19, 2017 6 25 June 19, 2017 7 26 June 19, 2017 8 27 June 19, 2017 9 28 June 19, 2017 10 29 June 19, 2017 11 30 June 19, 2017 12 31 June 19, 2017 13 32 June 19, 2017 14 33 June 19, 2017 15 34 June 19, 2017 16 35 June 19, 2017 17 36 June 19, 2017 18 37 June 19, 2017 19 38 June 19, 2017 20 APPOINTMENTS TO BOARDS AND COMMITTEES: Clerk to the Board, Brenda Reaves stated the Person County Board of Commissioners solicited volunteers to fill positions on the following boards, commissions, authorities, and committees through advertisement in the Courier-Times edition dated May 13, 2017 and May 20, 2017 with notice to submit applications by the deadline of June 6, 2017. The highlighted boards denote a competitive board and are eligible for the informal interview process only should the Board desire this process to aid them in making appointments. Should the Board be interested in holding the informal interview process for some or all the competitive boards, please direct the Clerk to organize and inform the applicants of the informal interview date as set by the Board. Should the Board consider waiving the process, Ms. Reaves respectively requested that the Board nominate and appoint as deemed appropriate. Ms. Reaves presented to the Board interested citizen applications for consideration for appointments. The Board of Commissioners are encouraged to recruit citizens to fill the current vacancies for those which no applications have been received. - ABC Board 3-Year Term: 1 position available 1) RD “Danny” Bumpass, Jr. requested reappointment A motion was made by Commissioner Puryear and carried 5-0 to reappoint Mr. RD “Danny” Bumpass, Jr. to the ABC Board for a 3-year term. - Adult Care Home Community Advisory Committee 1-Year Initial Term; 3-Year Reappointment: 2 positions available No applications were received. - Board of Adjustment 3-Year Term: 2 positons No applications were received - Board of Health 3-Year Term: 1 position for a pharmacist: Ted Michie requested reappointment 1 position for an engineer: Steven Bailey requested reappointment 1 position from the general public: Christopher Atkins, Jr. requested reappointment A motion was made by Commissioner Clayton and carried 5-0 to reappoint Ted Michie (pharmacist rep), Steven Bailey (engineer rep) and Christopher Atkins, Jr. (general public) to the Board of Health, each for a 3-year term. 39 June 19, 2017 21 - Economic Development Commission 5-Year Term: 7 positions available for a citizens-at-large 1) Kenneth Perry requested appointment 2) Jeff Fitzgerald requested appointment 3) Ernie Wood requested appointment 4) Charles Derrick Sims requested appointment 5) Dale Reynolds requested appointment 6) Carl Jewell Stonbraker requested appointment 7) Merilyn Newell requested appointment 8) Michael Wilkins requested appointment 9) Danny Talbert requested appointment 10) David Newell, Sr. requested appointment 11) Henry Daniel requested appointment 12) Frances Blalock requested appointment 13) Donald Long requested appointment 14) Phillip Allen requested appointment A motion was made by Chairman Kendrick and carried 5-0 to conduct informal interviews with the above named applicants for the Economic Development Commission on July 10, 2017 starting at 10:30am. - Environmental Issues Advisory Committee 3-Year Term: 1 position each representing the following townships: Bushy Fork: No applications were received. Flat River: Faye Boyd requested appointment Woodsdale: No applications were received. Holloway: No applications were received. Mt. Tirzah: Kenneth Hill requested reappointment Olive Hill: Sandy Pleasant requested reappointment Roxboro: No applications were received. A motion was made by Vice Chairman Powell and carried 5-0 to appoint Faye Boyd (Flat River rep) and to reappoint Kenneth Hill (Mt. Tirzah rep) and Sandy Pleasant (Olive Hill rep) to the Environmental Issues Advisory Committee, each for a 3-year term. 40 June 19, 2017 22 - Home Health and Hospice Advisory Committee 3-Year Term: 1 position for a hospital representative: No applications were received. 1 position for a Health Dept. rep.: Leigh Ann Creson requested reappointment A motion was made by Chairman Kendrick and carried 5-0 to reappoint Leigh Ann Creson (Health Dept. rep) on the Home Health and Hospice Advisory Committee for a 3-year term. - Industrial Facilities and Pollution Control Financing Authority 6-Year Term: 4 positions available No applications were received. - Jury Commission 2-Year Term; 1 position available 1) Bayard Crumpton requested reappointment 2) Marie Hanley requested appointment A motion was made by Commissioner Puryear and carried 5-0 to reappoint Bayard Crumpton on the Jury Commission for a 2-year term. - Juvenile Crime Prevention Council (JCPC) 1-Year Initial Term: 2-Year Reappointment 1 position for a person under the age of 21: No applications were received. 1 position representing the faith community: No applications were received. 1 position representing the business community 1) Charles Harvey requested reappointment 2-Year Term: 1 position for a Juvenile Defense Attorney: No applications were received. 2 positions for citizens-at-large 1) Erika Johnson requested appointment 2) Shiron Terrell requested reappointment 3) Kay Farrell requested reappointment The Chief of Police, David Hess resigned his seat on JCPC due to a potential conflict and he recommended Lt. Rickey Hughes to serve as his designee. A motion was made by Commissioner Jeffers and carried 5-0 to reappoint Charles Harvey (business community rep), and Kay Farrell (citizen-at-large), each for a 2-year term on the Juvenile Crime Prevention Council. 41 June 19, 2017 23 - Kerr Tar Regional Council of Government Board 2 citizens-at-large positions to serve as an alternate with an affiliation to represent the private sector business, minority or the retired community for an unspecified term. No applications were received. - Library Advisory Board 3-Year Term: 2 positions available 1) Lynn Jones requested reappointment A motion was made by Commissioner Puryear and carried 5-0 to reappoint Lynn Jones to the Library Advisory Board for a 3-year term. - Mental Health Community Oversight Board 3-Year Term: 1 position available 1) Antoinetta Royster requested appointment A motion was made by Commissioner Jeffers and carried 5-0 to appoint Antoinetta Royster to the Mental Health Community Oversight Board for a 3-year term. - Nursing Home Advisory Committee 1-Year Initial Term: 3-Year Reappointment; 3 positions available No applications were received. - Person Area Transportation System Board 3-Year Term: 1 position available for a representative of private industry, 1 position available for a representative of economic development, and 1 position available for a citizen-at-large No applications were received. - Person-Caswell Lake Authority 3-Year Term: 1 position available 1) Tracy Lee Harris requested appointment 2) John Bullock requested appointment A motion was made by Commissioner Puryear and carried 5-0 to conduct the informal interviews with the above named applicants of the Person-Caswell Lake Authority on July 10, 2017 at 8:30am. 42 June 19, 2017 24 - Piedmont Community College Board of Trustees 4-Year Term: 1 position available 1) Charles Harvey requested appointment 2) Clarence Smith requested appointment A motion was made by Commissioner Puryear and carried 5-0 to conduct the informal interviews with the above named applicants of the Piedmont Community College Board of Trustees on July 10, 2017 at 8:30am. - Planning Board 3-Year Term: 3 positions available 1) Robert Allen requested reappointment 2) Kenneth Montgomery requested reappointment A motion was made by Chairman Kendrick and carried 5-0 to reappoint Robert Allen and Kenneth Montgomery to the Planning Board, each for a 3-year term. - Recreation Advisory Board 3-Year Term: 2 positions available 1) Froncello Bumpass requested reappointment A motion was made by Commissioner Jeffers and carried 5-0 to reappoint Froncello Bumpass on the Recreation Advisory Board for a 3-year term. - Region K Aging Advisory 3-Year Term: 1 position No applications were received. - Voluntary Agricultural District Board 3-Year Term: 1 position available to represent each of the following townships and designation: Bushy Fork: Chris Brann requested appointment Flat River: Ronald Foushee requested reappointment Mt. Tirzah: Pete Thomas requested reappointment Farm Bureau: Coleman Whitfield requested reappointment Grange: Norman Boyette requested reappointment A motion was made by Commissioner Clayton and carried 5-0 to appoint Chris Brann (Bushy Fork rep), and reappoint Ronald Foushee (Flat River rep), Pete Thomas (Mt. Tirzah rep), Coleman Whitfield (Farm Bureau rep), and Norman Boyette (Grange rep) on the Voluntary Agricultural District Board, each for a 3-year term. 43 June 19, 2017 25 - Workforce Development Board 1-Year Initial Term; 2-Year Reappointment 1 position available for a representative of a registered apprenticeship program, and 1 position available for a member or an officer of organized labor No applications were received. DESIGNATE NACO VOTING DELEGATE FOR THE 2017 ANNUAL CONFERENCE: Chairman Kendrick said the voting credentials for the 2017 Annual Conference to be held July 21-24, 2017, in Franklin County, Ohio, must be submitted by July 7, 2017 in order for Person County’s delegate to participate in the association’s annual election of officers and policy adoption. A motion was made by Commissioner Puryear and carried 5-0 to designate Commissioner Jeffers as Person County’s delegate for the 2017 Annual NACo Conference. CHAIRMAN’S REPORT: Chairman Kendrick reported that on this date at 12:00 noon in the District Courtroom, Person County will celebrate one of its personians, Ernest T. Dixon, who has served as a deputy sheriff, a Sheriff in Person County, a volunteer fireman and a lifelong citizen of the county and will be awarded the Order of the Long Leaf Pine, the highest award by the Governor of the state of NC. Chairman Kendrick thanked staff for all the hard work delivering a budget. MANAGER’S REPORT: County Manager, Heidi York thanked the Board for its work on the budget as well as staff for the thoughtful analysis. COMMISSIONER REPORT/COMMENTS: Commissioner Jeffers had no report. Commissioner Clayton reported there was interest among a business group in Person County for the type of facility as Sierra; he said there was interest for operating the transfer station and Commissioner Clayton offered his assistance as the Chairman and Vice Chairman meet with Granville County to get this project moving forward. Commissioner Puryear had no report. Vice Chairman Powell had no report. 44 June 19, 2017 26 CLOSED SESSION #1 A motion was made by Vice Chairman Powell and carried 5-0 to enter into Closed Session per General Statute 143-318.11(a)(5) at 9:20am to establish, or to instruct the public body's staff or negotiating agents concerning the position to be taken by or on behalf of the public body in negotiating the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease with the following individuals permitted to attend: County Manager, Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron Aycock, Assistant County Manager, Sybil Tate, Interim IT Director, Chris Puryear and 911 Communications Manager, Brett Wrenn. Chairman Kendrick called the Closed Session to order at 9:21am. A motion was made by Vice Chairman Powell and carried 5-0 to return to open session at 9:38am. Chairman Kendrick called the meeting back to order and stated the matter before the Board was the radio systems. County Attorney, Ron Aycock stated the action proposed to the Board was to authorize the County Manager to execute a contract on behalf of the County with either Wide Open Networks or UtiliPlex for the provision of services specified in the RFP in an amount not to exceed $336,830. A motion was made by Commissioner Jeffers and carried 5-0 to authorize the County Manager to execute a contract, on behalf of the County, with either Wide Open Networks or UtiliPlex for the provision of services specified in the RFP in an amount not to exceed $336,830. RECESS: A motion was made by Commissioner Jeffers and carried 5-0 to recess the meeting at 9:40am until 8:30am on July 10, 2017 for the purpose of conducting informal interviews. _____________________________ ______________________________ Brenda B. Reaves Tracey L. Kendrick Clerk to the Board Chairman (Draft Board minutes are subject to Board approval). 45 7/10/2017 Dept./Acct No.Department Name Amount Incr / (Decr) EXPENDITURES General Fund General Government 3,716 Public Safety 1,000 Education 100,000 Culture and Recreation 22,802 REVENUES General Fund Intergovernmental Revenues 121,521 Fund Balance Appropriation 5,997 Explanation: BUDGET AMENDMENT Receipt of lottery funds for Person County Schools ($100,000); appropriate fund balance for county match for Duke Energy Small Business Energy Saver Program ($3,716); receipt of Tier II grant for Emergency Management ($1,000); receipt of LSTA grant for Library ($20,521) and appropriate fund balance for county match to the LSTA grant ($2,281). BA 1 46 Dept./Acct No.Department Name Amount Incr / (Decr) EXPENDITURES CIP Project Fund County Projects 1,355,633 PCC Projects 243,297 School Projects 437,893 REVENUES CIP Project Fund Intergovernmental Revenues 135,470 Transfer from General Fund 1,681,353 Fund Balance Appropriation 220,000 Explanation: BUDGET AMENDMENT Upon a majority vote, the Board of Commissioners of Person County approved the CIP for FY 2017-18 on April 17, 2017. The fund balance appropriation from the General Fund was approved as part of the 2017-2018 Adopted Budget. The summary above includes the approved budget amounts for the new project revenues and expenditures in the CIP Project Fund. These were not budgeted during FY 2017 since they did not take effect until July 1, 2017. BA‐CIP 47 AGENDA ABSTRACT Meeting Date: July 10, 2017 Agenda Title: Tax Adjustments for July 2017 Summary of Information: Attached please find the tax releases and motor vehicle pending refunds July 2017. 1. July 2017 tax releases. 2. July 2017 North Carolina Vehicle Tax System (NCVTS) pending refunds. 3. Refund request from D & L Associates, record 5282, for taxes paid on removed modular. Recommended Action: Motion to accept reports and authorize refunds. Submitted By: Russell Jones, Tax Administrator 48 PERSON COUNTY OFFICE OF THE TAX ADMINISTRATOR Person County Tax Office P.O. Box 1116 13 Abbitt St Roxboro, North Carolina 27573-1116 (336) 597-1721 Fax No. (336) 322-8619 TO: Person County Board of County Commissioners FROM: Russell Jones, Tax Administrator SUBJECT: Request for refund DATE: July 10, 2017 Attached please find a request from Mr. James Dunnagan, representing D & L Associates, concerning a refund of property taxes. Our office charged D & L Associates for a modular building that had been previously removed by the owner. We confirmed that the modular was moved prior to January 1, 2013 by using GIS. We have reviewed our records and determined that the error was an illegal tax, since the tax involved a structure that was not present on the valuation date (January 1st). Under G.S. 105-381, an illegal tax is a valid defense for a taxpayer to request and receive a refund. This error resulted in a taxable value that was overstated for 2013- 2015 by $82,414 each year. Upon written request from the taxpayer, the governing board may issue a refund. The tax office recommends that Board approve this request. If approved, the taxpayer will receive a refund of taxes paid for the tax years of 2013-2015. The refund will be as follows: YEAR VALUE COUNTY RATE COUNTY TAX CITY RATE CITY TAX REFUND 2013 $ 82,414 .70 $ 576.90 .63 $ 519.21 $ 1,019.66 2014 $ 82,414 .70 $ 576.90 .66 $ 543.93 $ 1,120.83 2015 $ 82,414 .70 $ 576.90 .66 $543.93 $ 1,120.83 TOTAL REFUND DUE $ 3,261.32 The total refund will be $ 3,261.32. Thanks for your assistance on this matter. 49 § 105-381. Taxpayer's remedies. (a) Statement of Defense. – Any taxpayer asserting a valid defense to the enforcement of the collection of a tax assessed upon his property shall proceed as hereinafter provided. (1) For the purpose of this subsection, a valid defense shall include the following: a. A tax imposed through clerical error; b. An illegal tax; c. A tax levied for an illegal purpose. (2) If a tax has not been paid, the taxpayer may make a demand for the release of the tax claim by submitting to the governing body of the taxing unit a written statement of his defense to payment or enforcement of the tax and a request for release of the tax at any time prior to payment of the tax. (3) If a tax has been paid, the taxpayer, at any time within five years after said tax first became due or within six months from the date of payment of such tax, whichever is the later date, may make a demand for a refund of the tax paid by submitting to the governing body of the taxing unit a written statement of his defense and a request for refund thereof. (b) Action of Governing Body. – Upon receiving a taxpayer's written statement of defense and request for release or refund, the governing body of the taxing unit shall within 90 days after receipt of such request determine whether the taxpayer has a valid defense to the tax imposed or any part thereof and shall either release or refund that portion of the amount that is determined to be in excess of the correct tax liability or NC General Statutes - Chapter 105 592 notify the taxpayer in writing that no release or refund will be made. The governing body may, by resolution, delegate its authority to determine requests for a release or refund of tax of less than one hundred dollars ($100.00) to the finance officer, manager, or attorney of the taxing unit. A finance officer, manager, or attorney to whom this authority is delegated shall monthly report to the governing body the actions taken by him on requests for release or refund. All actions taken by the governing body or finance officer, manager, or attorney on requests for release or refund shall be recorded in the minutes of the governing body. If a release is granted or refund made, the tax collector shall be credited with the amount released or refunded in his annual settlement. (c) Suit for Recovery of Property Taxes. – (1) Request for Release before Payment. – If within 90 days after receiving a taxpayer's request for release of an unpaid tax claim under (a) above, the governing body of the taxing unit has failed to grant the release, has notified the taxpayer that no release will be granted, or has taken no action on the request, the taxpayer shall pay the tax. He may then within three years from the date of ayment bring a civil action against the taxing unit for the amount claimed. (2) Request for Refund. – If within 90 days after receiving a taxpayer's request for refund under (a) above, the governing body has failed to refund the full amount requested by the taxpayer, has notified the taxpayer that no refund will be made, or has taken no action on the request, the taxpayer may bring a civil action against the taxing unit for the amount claimed. Such action may be brought at any time within three years from the expiration of the period in which the governing body is required to act. (d) Civil Actions. – Civil actions brought pursuant to subsection (c) above shall be brought in the appropriate division of the general court of justice of the county in which the taxing unit is located. If, upon the trial, it is determined that the tax or any part of it was illegal or levied for an illegal purpose, or excessive as the result of a clerical error, judgment shall be rendered therefor with interest thereon at six percent (6%) per annum, plus costs, and the judgment shall be collected as in other civil actions. (1901, c. 558, s. 30; Rev., s. 2855; C. S., s. 7979; 1971, c. 806, s. 1; 1973, c. 564, s. 3; 1977, c. 946, s. 2; 1985, c. 150, s. 1; 1987, c. 127.) 50 COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 06302017 PAGE: 1 ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE DISTRICT-" 63683 1142014 MOORE MICHAEL WAYNE PERSONAL/BOAT 63683 114 51119 -52.64 0.00- 0 0.00- 0 0.00 -5.26 -13.20 0.00 -71.10 15650R 1550 MP 05302017 REASON:MOVED OUT OF NORTH CAROLINA IN 2013 BOAT IN MONTANA 53824 1082008 HERBIN LAVONDA MICHELLE MONTANA EXT VN 53824 108 43223 -0.37 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.37 2008R 1558 SRJ 05312017 -0.45-50 0.00 0.00 -0.45__________ -0.82 REASON:UNDER ONE DOLLAR 15894 1092009 LUNSFORD GWENDOLYN LOWRINE MILLENIA 4S 15894 109 43769 -0.30 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.30 2009R 1559 SRJ 05312017 -0.40-50 0.00 0.00 -0.40__________ -0.70 REASON:UNDER ONE DOLLAR 55455 1122012 SINCLAIR OSHENNA DESIREE STRATUS SXT 4S 55455 112 45459 -0.23 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.23 2012R 1560 SRJ 05312017 -0.27-50 0.00 0.00 -0.27__________ -0.50 REASON:UNDER ONE DOLLAR 15005 1132013 CASAZZA CHRISTINE CAROLINE NEW SPECTRA 4S 15005 113 48513 -0.28 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.28 2013R 1561 SRJ 05312017 REASON:UNDER ONE DOLLAR 11380 2022016 BURLESON MICHAEL & PAMELA T PER/2 SW/88 SUSAN WAY 11380 202 36128 -0.97 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.97 2016R 1562 SRJ 05312017 REASON:UNDER ONE DOLLAR 31890 3012016 HOLLOWAY TAMMIE MERANDA CARWINCO POINTE/LT3/DW&L 31890 301 23673 -0.23 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.24 2016R 1563 SRJ 05312017 REASON:UNDER ONE DOLLAR 52338 2012016 MISHLER GRANT R PERS/BOAT 52338 201 37300 -0.13 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.13 2016R 1564 SRJ 05312017 REASON:UNDER ONE DOLLAR 53011 2012016 MOORE JAMES & JANICE PER/SW/LT40/WILLIE BROOK 53011 201 34730 -0.94 0.00- 0 0.00- 0 -0.03 0.00 0.00 0.00 -0.97 2016R 1565 SRJ 05312017 REASON:UNDER ONE DOLLAR 12628 3022016 WILSON JUDY H & WAYLAND L/E DEF/T 24&74/100 ACRES 12628 302 2630 -0.06 0.00- 0 -0.02-30 0.00 0.00 0.00 0.00 -0.08 2016R 1566 SRJ 05312017 REASON:UNDER ONE DOLLAR 53614 1152015 HARRIS JEROMY J PERSONAL/BOAT 53614 115 53943 -1.75 0.00- 0 0.00- 0 0.00 -0.18 -0.21 0.00 -2.14 15651R 1569 MP 06052017 REASON:BOAT SOLD IN 2014 53614 2012016 HARRIS JEROMY J PERSONAL/BOAT 53614 201 37109 -1.75 0.00- 0 0.00- 0 0.00 -0.18 -0.32 0.00 -2.25 15652R 1570 MP 06052017 REASON:BOAT SOLD IN 2014 57527 1012016 D & L ASSOCIATES A NC GEN PART 12&3/100ACRES/MOD 57527 101 5282 -576.90 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -576.90 15653R 1571 MP 06062017 -552.17-50 0.00 0.00 -552.17__________ -1129.07 REASON:REMOVE MODULAR FOR 2016 56593 1132013 FERRELL SHANNON KELLY JOURNEY AWD MAINSTREETMP 56593 113 48290 -80.86 0.00- 0 0.00- 0 0.00 0.00 -2.44 0.00 -83.30 15541R 1584 BSG 06162017 REASON:BANKRUPTCY DISCHARGE 6/13/17 34319 1102010 VILLEDA JENNIFER PER/MH/SOLOM/LT31/60/77 34319 110 44389 -146.38 0.00- 0 0.00- 0 0.00 0.00 -60.88 0.00 -207.26 15541R 1585 BSG 06232017 -128.39-50 0.00 -53.40 -181.79__________ -389.05 REASON:BANKRUPTCY DISCHARGE 34319 1112011 VILLEDA JENNIFER PER/MH/SOLOM/LT31/60/77 34319 111 45113 -138.17 0.00- 0 0.00- 0 0.00 0.00 -34.10 0.00 -172.27 15541R 1586 BSG 06232017 -121.20-50 0.00 -29.92 -151.12__________ -323.39 REASON:BANKRUPTCY DISCHARGE 51 COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 06302017 PAGE: 2 ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE DISTRICT-" 34319 1122012 VILLEDA JENNIFER PER/SW/LT31/60/77/LEHEIG 34319 112 45996 -129.96 0.00- 0 0.00- 0 0.00 0.00 -54.27 0.00 -184.23 15541R 1587 BSG 06232017 -113.99-50 0.00 -47.60 -161.59__________ -345.82 REASON:BANKRUPTCY DISCHARGE 34319 1122012 VILLEDA JENNIFER PER/SW/LTS23/64 LEHEIGH 34319 112 45993 -56.91 0.00- 0 0.00- 0 0.00 0.00 -23.73 0.00 -80.64 15541R 1588 BSG 06232017 -49.92-50 0.00 -20.81 -70.73__________ -151.37 REASON:BANKRUPTCY DISCHARGE 34319 1122012 VILLEDA JENNIFER PERSW/LT22/35 LEHEIGH MH 34319 112 46022 -129.50 0.00- 0 0.00- 0 0.00 0.00 -53.98 0.00 -183.48 15541R 1589 BSG 06232017 -113.59-50 0.00 -47.34 -160.93__________ -344.41 REASON:BANKRUPTCY DISCHARGE 34319 1122012 VILLEDA JENNIFER PERS/SW/LOT22/TOMS 34319 112 46042 -19.99 0.00- 0 0.00- 0 0.00 0.00 -10.09 0.00 -30.08 15541R 1590 BSG 06232017 -17.54-50 0.00 -8.86 -26.40__________ -56.48 REASON:BANKRUPTCY DISCHARGE 34319 1122012 VILLEDA JENNIFER COLEMAN EXPLORER XLT 4X2 4D MP 34319 112 45848 -57.96 0.00- 0 0.00- 0 0.00 0.00 -23.74 0.00 -81.70 15541R 1591 BSG 06232017 -60.84-50 0.00 -24.92 -85.76__________ -167.46 REASON:BANKRUPTCY DISCHARGE 34319 1132013 VILLEDA JENNIFER COLEMAN VAN VOYAGER SE VN 34319 113 48446 -14.70 0.00- 0 0.00- 0 0.00 0.00 -5.19 0.00 -19.89 15571R 1592 BSG 06232017 -23.23-50 0.00 -8.19 -31.42__________ -51.31 REASON:BANKRUPTCY DISCHARGE 36866 1102010 CLAYTON TERESA WILKERSON CARAVAN VN 36866 110 44141 -22.68 0.00- 0 0.00- 0 0.00 0.00 -13.92 0.00 -36.60 15541R 1593 BSG 06262017 -29.89-50 0.00 -18.35 -48.24__________ -84.84 REASON:BANKRUPTCY DISCHARGE 36866 1082008 CLAYTON TERESA WILKERSON PICKUP RANGER 1/2 TON TK 36866 108 43172 -12.07 0.00- 0 0.00- 0 0.00 0.00 -2.62 0.00 -14.69 15541R 1594 BSG 06262017 REASON:BANKRUPTCY DISCHARGE 36866 1092009 CLAYTON TERESA WILKERSON CARAVAN VN 36866 109 43466 -24.64 0.00- 0 0.00- 0 0.00 0.00 -17.97 0.00 -42.61 15541R 1595 BSG 06262017 REASON:BANKRUPTCY DISCHARGE 5081 1152015 LAWSON ROBERT & SALLIE H/L FOUSHEE ST 5081 115 54530 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 2015R 1608 SRJ 06302017 -0.01-50 0.00 0.00 -0.01__________ -0.01 REASON:UNDER ONE DOLLAR 66411 2012016 CRESSEL STEVE B DISCOVERY BOAT 66411 201 40557 -0.07 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.07 2016R 1609 SRJ 06302017 REASON:UNDER ONE DOLLAR 65030 1012016 HOMETOWN SHEDS BUSINESS PERSONAL 65030 101 33383 -0.05 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.05 2016R 1610 SRJ 06302017 -0.06-50 0.00 0.00 -0.06__________ -0.11 REASON:UNDER ONE DOLLAR 8469 3022016 LATTA SUE O H/L 8469 302 12009 -0.01 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.01 2016R 1611 SRJ 06302017 -0.01-50 0.00 0.00 -0.01__________ -0.02 REASON:UNDER ONE DOLLAR 8215 3012016 MOORE JANICE F DW/ON P WOMACK EST 8215 301 22314 -0.34 0.00- 0 0.00- 0 -0.01 0.00 0.00 0.00 -0.35 2016R 1612 SRJ 06302017 REASON:UNDER ONE DOLLAR 52 COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 06302017 PAGE: 3 ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE DISTRICT-" 42859 2012016 PULLIAM RILEY & YOUNG VIVIAN PER/SW/LT26/PERSONALIZED 42859 201 33907 -0.01 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.01 2016R 1613 SRJ 06302017 -0.02-50 0.00 0.00 -0.02__________ -0.03 REASON:UNDER ONE DOLLAR 7155 3012016 ROBERSON RICHARD & VIRGINIA L/ H/L N MAIN ST 7155 301 13533 -0.10 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.10 2016R 1614 SRJ 06302017 -0.11-50 0.00 0.00 -0.11__________ -0.21 REASON:UNDER ONE DOLLAR 425 3012016 SARVER RILEY & MARIAN H/L 425 301 13626 -0.01 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.01 2016R 1615 SRJ 06302017 -0.01-50 0.00 0.00 -0.01__________ -0.02 REASON:UNDER ONE DOLLAR 49743 3012016 WILLIAMS WILLIAM E JR COYLE WILLIAMS/LTB/VL 49743 301 25993 -0.24 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.25 2016R 1616 SRJ 06302017 REASON:UNDER ONE DOLLAR 61562 1122012 DOWNER LEAH MICHELE VAN WINDSTAR WAGON VN 61562 112 45581 -0.14 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.14 2012R 1617 SRJ 06302017 REASON:UNDER ONE DOLLAR 53 COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 06302017 PAGE: 4 TRANSACTION TOTALS PAGE TRANSACTIONS FROM 1 THROUGH 1617 IN SY0:TAX .MOD AMOUNTS FROM -999999999.99 THROUGH 999999999.99TRANSACTION TYPES:R TRANSACTIONS 05032017->99992027 0 PAYMENTS 0 DISC/CORR 35 RELEASES TOTAL CREDIT NET CREDIT (PAYMENT+RELEASE) (TOTAL-DISC/CORR)PERSON COUNTY TAX OFFICE 0.00 0.00 -1471.34 1471.34 1471.34LATE LISTING 0.00 0.00 -5.62 5.62 5.62DOG 0.00 0.00 -0.04 0.04 0.04CODE DISTRICT NAME 30 STORMWATER FEE 0.00 0.00 -0.04 0.04 0.04 --------------- --------------- --------------- --------------- --------------- SUB-TOTAL 0.00 0.00 -1477.04 1477.04 1477.04STATE 3PCT INTEREST 0.00 0.00 0.00 0.00 0.00DISCOUNT 0.00 0.00 0.00 0.00 0.00INTEREST 0.00 0.00 -316.66 316.66 316.66LIEN SALE COST 0.00 0.00 0.00 0.00 0.00 --------------- --------------- --------------- --------------- --------------- TOTAL 0.00 0.00 -1793.70 1793.70 1793.70 50 CITY OF ROXBORO 0.00 0.00 -1212.10 1212.10 1212.10LATE LISTING 0.00 0.00 0.00 0.00 0.00 --------------- --------------- --------------- --------------- --------------- SUB-TOTAL 0.00 0.00 -1212.10 1212.10 1212.10DISCOUNT 0.00 0.00 0.00 0.00 0.00INTEREST 0.00 0.00 -259.39 259.39 259.39 --------------- --------------- --------------- --------------- --------------- TOTAL 0.00 0.00 -1471.49 1471.49 1471.49 TOTAL TAXES 0.00 0.00 -2689.14 2689.14 2689.14TOTAL LIEN COST 0.00 0.00 0.00 0.00 0.00TOTAL DISCOUNT 0.00 0.00 0.00 0.00 0.00TOTAL INTEREST 0.00 0.00 -576.05 576.05 576.05TOTAL STATE 3PCT INTEREST 0.00 0.00 0.00 0.00 0.00 =============== =============== =============== =============== =============== GRAND TOTAL 0.00 0.00 -3265.19 3265.19 3265.19 54 Payee NameAddress 3Refund Type Refund Reason Create DateTax JurisdictionTotal Change01($42.22)$42.2201($104.94)$104.9401($1.48)$1.4801($3.50)50($3.35)50($20.00)$26.8501($20.37)$20.3701($74.56)$74.5601($8.87)$8.8701($68.66)$68.6601($19.44)$19.4401($33.94)50($31.42)50$0.00$65.3601($16.45)$16.4501($9.75)$9.7501($26.39)$26.3901($15.07)$15.0701($55.70)$55.70DILLEHAY, BRYAN KEITH ROUGEMONT, NC 27572 Proration Vehicle Sold 05/17/2017DENNY, JACOB POWELL ROXBORO, NC 27574 Proration Vehicle Sold 06/28/2017CRAIG, SAMANTHA THOMAS ROXBORO, NC 27574 Proration Vehicle Sold 06/27/2017COTHRAN, JACKIE PURYEAR ROUGEMONT, NC 27572 Proration Vehicle Sold 06/21/2017CLARK, RHONDA ROBERTS TIMBERLAKE, NC 27583 Proration Vehicle Totalled 06/26/2017CASH, JASMINE JARAE SEMORA, NC 27343 Proration Vehicle Sold 05/10/2017CARVER, FLEMMIE RICHARD ROXBORO, NC 27574 Proration Vehicle Sold 06/14/2017CALDWELL, CHASTITY PAINTER TIMBERLAKE, NC 27583 Proration Vehicle Sold 05/11/2017BRANDON, MARTHA WEHRENBERG ROXBORO, NC 27574 Proration Vehicle Sold 06/19/2017BRANDON, KRISTI HOBBS ROXBORO, NC 27574 Proration Tag Surrender 06/05/2017BOWES, ASHTON BROOKE ROXBORO, NC 27574 Adjustment < $100 Over Assessment 05/15/2017BEULAH BAPTIST ASSOCIATION INC ROXBORO, NC 27573 Adjustment < $100 Exempt Property 06/16/2017BETHEL, GREGORY WAYNE ROUGEMONT, NC 27572 Proration Vehicle Sold 05/10/2017BECKER, JOHN JOSEPH ROXBORO, NC 27574 Proration Vehicle Sold 06/26/2017BAILEY, KENNETH WILSON ROXBORO, NC 27574 Proration Vehicle Sold 06/14/201755 Payee NameAddress 3Refund Type Refund Reason Create DateTax JurisdictionTotal Change01($1.34)50($1.26)50$0.00$2.6001($22.84)50($21.86)50$0.00$44.7001($4.43)50($4.24)50$0.00$8.6701($1.71)$1.7101($0.17)$0.1701($0.29)$0.2901($3.27)$3.2701($86.47)$86.4701($168.12)$168.1201($29.77)$29.7701($14.79)$14.7901($21.77)$21.7701($69.35)$69.3501($9.33)$9.3301($50.87)$50.87MCMULLIN, MELANIE DENEAN TIMBERLAKE, NC 27583 Proration Tag Surrender 05/22/2017LONG, DIANE WALTHALL ROXBORO, NC 27573 Proration Vehicle Sold 05/16/2017HOLT, CANDACE CAMILLE TIMBERLAKE, NC 27583 Proration Vehicle Totalled 06/29/2017HOLLOCK, AMY BETH ROUGEMONT, NC 27572 Adjustment < $100 Damage 05/11/2017HICKS, LISA DAVIS ROXBORO, NC 27573 Proration Vehicle Sold 06/27/2017HEPLER, BARBARA BROWN TIMBERLAKE, NC 27583 Proration Vehicle Sold 05/23/2017HARRIS, JOHN ALVAH JR ROXBORO, NC 27574 Proration Vehicle Sold 06/22/2017GENTRY, KRISTY DALE ROXBORO, NC 27574 Proration Vehicle Sold 06/14/2017GENTRY, JAMES WHITT ROXBORO, NC 27574 Proration Vehicle Sold 06/21/2017GENTRY, JAMES WHITT ROXBORO, NC 27574 Proration Vehicle Sold 06/21/2017GENTRY, JAMES WHITT ROXBORO, NC 27574 Proration Vehicle Sold 06/21/2017GENTRY, JAMES WHITT ROXBORO, NC 27574 Proration Vehicle Sold 06/21/2017FARRISH, SPENCER TERRY ROXBORO, NC 27573 Proration Vehicle Sold 06/19/2017EVANS, LORRAINE LANG ROXBORO, NC 27573 Proration Vehicle Sold 05/18/2017DURAND, ROBERT BENJAMIN ROXBORO, NC 27573 Proration Vehicle Sold 05/17/201756 Payee NameAddress 3Refund Type Refund Reason Create DateTax JurisdictionTotal Change01($16.24)$16.2401($25.48)$25.4801($5.76)$5.7601($0.93)50($0.88)50$0.00$1.8101($44.54)$44.5401($38.27)$38.2701($111.28)$111.2801($23.29)$23.2901($11.54)$11.5401($21.89)$21.8901($67.08)$67.0801($9.61)50($9.20)50$0.00$18.8101($6.12)$6.1201($73.83)$73.8301($13.50)$13.5001($12.20)$12.20WATSON, JANICE WINN TIMBERLAKE, NC 27583 Proration Vehicle Sold 06/20/2017TUCKER, MARY LOUISE ROXBORO, NC 27574 Proration Vehicle Sold 06/06/2017TROGDON, MICHAEL CLARK TIMBERLAKE, NC 27583 Proration Vehicle Sold 05/10/2017SEWARD, JOSELYNNE ROXBORO, NC 27573 Proration Vehicle Totalled 06/01/2017SANTIAGO, EUNICE LOIS ROXBORO, NC 27573 Proration Vehicle Totalled 06/20/2017ROACH, EARL RISON JR ROXBORO, NC 27574 Proration Vehicle Sold 06/19/2017RIGGS, MATTHEW BRYAN CARY, NC 27513Proration Vehicle Totalled 05/16/2017REDICK, KAREN MARIE SEMORA, NC 27343 Proration Vehicle Sold 05/23/2017PURYEAR, WILSON LINDY ROXBORO, NC 27574 Proration Vehicle Sold 06/21/2017PURVIS, KAREEM BENJAMIN ROUGEMONT, NC 27572 Proration Insurance Lapse 05/23/2017PRICE, MICHAEL WADE ROXBORO, NC 27574 Proration Vehicle Sold 06/02/2017PFIZER INC DES PLAINES, IL 60016 Proration Vehicle Sold 05/15/2017OWEN, GLENN MAYNARD ROXBORO, NC 27573 Proration Vehicle Totalled 06/29/2017MILLIGAN, HANS JURGEN ROXBORO, NC 27574 Proration Vehicle Sold 06/05/2017MILLER, MICHELLE PHILLIPS HURDLE MILLS, NC 27541 Proration Vehicle Totalled 05/16/2017MEELER, WILLIAM ELDRIDGE ROXBORO, NC 27574 Proration Vehicle Sold 06/08/201757 Payee NameAddress 3Refund Type Refund Reason Create DateTax JurisdictionTotal Change01($145.25)$145.2501($0.45)50($214.51)50($10.00)$224.9601($1.47)$1.4701($34.97)$34.97WINSTEAD, SCHANA ELIZABETH ROXBORO, NC 27574 Proration Vehicle Sold 05/08/2017WESLEY, CURTIS DEAN ROXBORO, NC 27574 Proration Vehicle Sold 05/15/2017WELSH, PAIGE WINSTEAD ROXBORO, NC 27574 Adjustment >= $100 Situs error 05/17/2017WEAVER, RYAN DOUGLAS ROUGEMONT, NC 27572 Proration Vehicle Sold 05/11/201758 59 60 AGENDA ABSTRACT Meeting Date: July 10, 2017 Agenda Title: Follow-up on Solar Farm Requirements Summary of Information: At the May 15, 2017 Board of Commissioners meeting, the Commissioner’s requested additional information regarding solar farms as it pertains to decommissioning plans and the requirement of financial securities for decommissioning. Attached is a summary of solar farm requirements for several counties in NC. Also, at the May 11, 2017 meeting of the Planning Board, the Board requested that staff consider adding language to the Zoning Ordinance to include a decommissioning plan for solar farms. Recommended Action: Provide staff with feedback. Submitted By: Lori Oakley, Planning Director 61 Granville County Warren County Durham County Orange County Johnston County Person County Location Prohibited in all residential districts. Conditional use permit required in I-1 and staff approval in I-2. Requires a conditional use permit in AR (Agr./Res.), Business and Industrial districts. Prohibited in more restrictive residential area. Residential - Requires a minor special use permit from the Board of Adjustment. Non-residential - allowed by right with site plan approval. Requires a special use permit in all zoning districts. Permitted in industrial zoning districts. Allowed by right in all districts except R as long as there is no house within 250 feet. If located within 250' of a house, a special use permit is required. Buffer 25' around perimeter of site 20' vegetative buffer around the perimeter adjacent to incompatible use. Min. height of 3' at time of planting and reaching a min. height of 8' within 5 years. Residential areas - Shall be enclosed within a fence and be screened from view or designed to have residential appearance. Shall be enclosed within an 8' high fence and it requires a Type D (75') buffer adjacent to property zoned residential or utilized as residential Shall be enclosed by a 6' fence topped with barbwire. Landscape buffer shall consist of 10 large evergreen trees and 10 evergreen shrubs every 100 feet. 50' buffer required along the perimeter of the site where it abuts residential structures Setbacks 100' from residential zones 50' from all property lines Residential areas - shall maintain residential setbacks 75' from all property lines. 150 feet from all property lines Must meet standard setbacks - 40'/25' on front, rear and side Decommission Plan Plan not required however following a period of 6-months in which no electricity is generated, the owner shall decommission the solar farm Yes - Plan required at time of permitting. Also, if the solar farm is not generating electricity after 6- months, the operator shall have 6-months to decommission the site.No Yes - Plan shall be submitted 60 days prior to decommission. The facility shall be removed within 12 months from the date the applicant ceases use of the facility. Site shall be decommissioned within 180 days of determination by Administrator that facility is no longer being operated. No Bonding Requirement Yes - performance guarantee required prior to Certificate of Zoning Compliance equal to 1.25 times the estimated decommissioning cost No - decommissioning plan shall include the method of insuring that the funds will be available for decommissioning the site.No Yes - owner shall provide financial security to secure the expense of dismantling the site.No No * The majority of Caswell County is unzoned and the areas that are zoned do not have solar farm regulations. Solar Farm Regulations in NC Counties 62 AGENDA ABSTRACT Meeting Date: July 10, 2017 Agenda Title: Sale of surplus property Background information: The BOC has expressed interest in selling the following surplus properties: 1. “Roxplex corner lot”- 1.11 acres, record number 10323 2. “Roxplex lot facing Carrington Rd”- .92 acres, record number 10324 3. “Old Senior Center building and green space”- .54 acres, record number 16471 4. “Old Hotel lot”- .49 acres, record number 10534 Summary of Information: GS 160A allows for the sale of surplus property via the upset bid process. This process begins with an initial offer. The initial offer is then advertised and new bids that are not less than ten percent (10%) of the first one thousand dollars ($1,000) and five percent (5%) of the remainder are solicited. This process is followed until no further bids are received. Unfortunately, Environmental Health has deemed both of the Roxplex properties “unsuitable” for septic systems, even when combined. If the Board decides to move forward with the sale of these properties, staff recommends accepting bids for both Roxplex lots together and separately. The Old Senior Center and the Old Hotel lots will be sold separately. Attached are maps of the properties. Recommended Action: Authorize staff to solicit an initial offer for the surplus properties Submitted By: Assistant County Manager, Sybil Tate 63 64 65 AGENDA ABSTRACT Meeting Date: July 10, 2017 Agenda Title: A Resolution of Intent to Lease Property at the Old Helena School to Piedmont Career Academy, Inc. Summary of Information: Dr. Eddy Daniel has requested that the Board lease the Old Helena School property to Piedmont Career Academy Charter School. The Property is now used only to store some excess county property. The resolution creates an intent of the Board to lease the property for use by the Charter School. Technical details are being negotiated with Dr. Daniel, the organizer of the school. The resolution of intent will be used in the application to the state for the Charter School. Recommended Action: Adopt the Resolution Submitted By: Ron Aycock, County Attorney 66 A Resolution of Intent to Lease Property at the Old Helena School to Piedmont Career Academy, Inc. Whereas Person County owns the property upon which the Old Helena School is situated, and Whereas Person County presently utilizes a building on the property for the use of the EMS Department, and on a part time basis the outside recreation and athletic facilities and the Gym, and Whereas the balance of the property is idle and non-productive, and Whereas Piedmont Career Academy has through its organizer, Dr. Eddy Daniel, requested that the County lease the idle property to it for use as a Charter School, and Whereas the Charter school will emphasize work readiness, and Whereas the school requests joint use with the county of the Gym, athletic fields and recreational areas, and Whereas Piedmont Career Academy proposes to make improvements to the property which will cost approximately $2.5 million. Now Therefore the Person County Board of County Commissioners Resolves as follows: 1- The use of the property and facilities by the Charter School will be a reasonable and appropriate use of the excess property. 2- The improvements to the property will have a reasonable value to the County property of $2.5 million 3- The Board expresses its intent to negotiate a lease to Piedmont Career Academy the property at the old Helena school site and ultimately to execute such a lease to the Academy as outlined above. Adopted this 10th day of July, 2017. Person County Board of Commissioners __________________________________ Tracey L. Kendrick, Chairman Attest: ___________________________________ Brenda B. Reaves, Clerk to the Board 67 AGENDA ABSTRACT Meeting Date: July 10, 2017 Agenda Title: Tax Collector Settlement Summary of Information: As required by G.S. 105-373(a)(3), an annual settlement for taxes for the current fiscal year and all previous years must be made with the governing body of the taxing unit. The settlement is included in the Attachment I items. Recommended Action: Motion to accept report. Submitted By: Russell Jones, Tax Administrator 68 2016Tax CollectorSettlementSettlement69 2016 Tax Base•Budget tax base for 2016-$ 4.120 billion•Actual tax base for 2016- $ 4.228 billion•Tax base was higher than budget by 2.5 %•Actual base for 2016 was over by $108 •Actual base for 2016 was over by $108 million•These numbers do not include NCVTS70 2016 tax year collections•Budgeted collection rate for 2016– 97.25%•Actual collection rate for 2016–98.74%•Collection rate was over by 1.49%•Collections was $ 954,803 more than •Collections was $ 954,803 more than anticipated on current year collections•Average collection rate for Person County for last 10 years is 98.00%71 2016 Tax YearUncollected Balances•County 2016 uncollected taxes-all –$ 370,872•County 2016 uncollected real only-–$ 355,549–$ 355,549•County 2016 uncollected other-–$ 15,32372 Collection activities•Total payments for all years, including City of Roxboro-–$34,154,792•Total payments for all years, Person County-•Total payments for all years, Person County-–$ 29,687,144•Processed payments- 39,954•2017 Prepayments were $ 102,929 73 Prior year tax collections•This includes 2006-2015 tax years•County Unpaid balances on July 1, 2016-–$ 970,371•County Unpaid balances on June 30, 2017-•County Unpaid balances on June 30, 2017-–$ 607,345•County Collections on Prior Years-–$ 388,65074 Forced Collections•Attachments- 302 payments–$ 88,967 County–$ 16,742 City–$ 105,709 Total•Garnishments-1,758 payments•Garnishments-1,758 payments–$ 198,022 County–$ 28,350 City–$ 226,022 Total75 Forced CollectionsCounty and City•Escheats- Also known as NC Cash–$ 8,759•Debt Setoff- 292 accounts collected–$ 28,939 for Tax Office–$ 28,939 for Tax Office–$ 21,092 for EMS–$ 3,940 for Health Department–$ 624 for Library–$ 54,595 Total Collected76 Uncollected County Balances•All years uncollected- $ 940,351•Total bills left uncollected- 7,278•Uncollected vehicle bills- 3,028–$ 73,622–$ 73,622•Uncollected real estate bills- 2,915–$ 812,293•Uncollected other tax bills-1,335–$ 54,43677 2006-11thYear Taxes •2006 Original Levy- $24,456,131•Total bills uncollected- 352- $13,912•Uncollected Real Estate bills-46- $ 5,980•Uncollected Vehicle bills-280-$ 6,366•Uncollected Vehicle bills-280-$ 6,366•Uncollected Other bills- 26- 1,566•.05% Uncollected after 10 years •or 5/100 of 1%78 2016-NCVTS (MOTOR VEHICLES) •2016 TOTAL ASSESSED VALUE- $ 355,504,079•2016 Billed- $ 2,511,305•Collected- $ 2,507,718 •2016-Uncollected-$ 3,587•2016-Uncollected-$ 3,587•2016 Collection Rate on Vehicles= 99.86%79 2016Stormwater•2016 Billed- $ 274,136•Collected- $ 266,463 •2016-Uncollected- $ 7,673•2016 Collection Rate on Stormwater= 97.20%•2016 Collection Rate on Stormwater= 97.20%80 AGENDA ABSTRACT Meeting Date: July 10, 2017 Agenda Title: Order to Collect Taxes Summary of Information: As required by G.S. 105-321, the governing board of the taxing unit must issue an order of collection to tax collectors. This gives the tax collector legal authority to collect taxes. The order is included in Attachment II. Recommended Action: Motion to direct Tax Collector to collect taxes for 2017 and all delinquent taxes from prior years. Submitted By: Russell Jones, Tax Administrator 81 PERSON COUNTY OFFICE OF THE TAX ADMINISTRATOR Person County Tax Office P.O. Box 1116 13 Abbitt St Roxboro, North Carolina 27573-1116 (336) 597-1721 Fax No. (336) 322-8619 ATTACHMENT II County of Person To the Tax Collector of the County of Person: You are hereby authorized, empowered, and commanded to collect the taxes set forth in the tax records filed in the office of Person County Tax Office and in the tax receipts herewith delivered to you, in the amounts and from the taxpayers likewise therein set forth. Such taxes are hereby declared to be a first lien upon all real property of the respective taxpayers in the County of Person, and this order shall be a full and sufficient authority to direct, require, and enable you to levy on and sell any real or personal property of such taxpayers, for and on account thereof, in accordance with law. Witness my hand and official seal, this 10th day of July, 2017. __________________________________________________ Chairman, Board of Commissioners of Person County Attest: _________________________________________________ 82 AGENDA ABSTRACT Meeting Date: July 10, 2017 Agenda Title: Re-appointment of County Assessor Summary of Information: As required by G.S. 105-294(a), the Person County Board of Commissioner's must appoint a Tax Assessor. The Board of Commissioners appointed the current tax assessor, Russell Jones, on July 20, 2015 for a 2 year term, which will expire this month. The current tax assessor is certified by the North Carolina Department of Revenue as an Assessor, and therefore eligible for a 4 year appointment. It is customary for counties to appoint an Assessor for the full 4 year term. § 105-294. County assessor. (a) Appointment. – Persons occupying the position of county assessor on July 1, 1983, shall continue in office until the first Monday in July, 1983. At its first regular meeting in July, 1983, and every two years or four years thereafter, as appropriate, the board of county commissioners of each county shall appoint a county assessor to serve a term of not less than two nor more than four years; provided, however, that no person shall be eligible for initial appointment to a term of more than two years unless such person is deemed to be qualified as provided in subsection (b) of this section or has been certified by the Department of Revenue as provided in subsection (c) of this section. The board of commissioners may remove the assessor from office during his term for good cause after giving him notice in writing and an opportunity to appear and be heard at a public session of the board. Whenever a vacancy occurs in this office, the board of county commissioners shall appoint a qualified person to serve as county assessor for the period of the unexpired term. Recommended Action: Appoint a County Tax Assessor for a designated term and administer oath. Submitted By: Russell Jones, Tax Administrator 83 PERSON COUNTY OFFICE OF THE TAX ADMINISTRATOR Person County Tax Office P.O. Box 1116 13 Abbitt St Roxboro, North Carolina 27573-1116 (336) 597-1721 Fax No. (336) 322-8619 July 10, 2017 Person County Oath for County Tax Assessor I, Russell Jones, do solemnly swear (or affirm) that I will support and maintain the Constitution and laws of the United States, and the Constitution and laws of North Carolina not inconsistent therewith, and that I will faithfully discharge the duties of my office as Tax Assessor, and that I will not allow my actions as assessor to be influenced by personal or political friendship or obligations, so help me God." ____________________________________________ Russell Jones County Tax Assessor ____________________________________________ Chairman, Board of Commissioners of Person County Attest: ____________________________________________ 84 AGENDA ABSTRACT Meeting Date: July 10, 2017 Agenda Title: Public Safety Communication System Update and Funding Request Summary of Information: Staff is moving forward with construction of two towers located at Bethel Hill and Bushy Fork. The RFP for tower construction is scheduled to be advertised July 15th, with bids due July 31st. Towers should be completed by spring 2018. When the towers are completed, the county will hang public safety communication equipment and wireless broadband equipment on them. The entire project is estimated to be completed by winter 2018. In order to ensure that the towers are completed quickly after the bids are received, staff is requesting funding from the General Fund for the tower construction in advance of the financing. Once the proceeds from the financing are received, the General Fund will be reimbursed for the costs associated with the tower construction. This allows construction to begin immediately, instead of waiting 2-3 months after the bids are received for funding from the financing. Using the reimbursement strategy also eliminates the need to ask vendors to update the VHF equipment bids. Staff also requests moving forward with two additional school CIP projects in FY18. These projects are:  Northern Middle School‐ Replace rooftop HVAC units‐ $535,000  Northern Middle School ‐ Fire alarm replacement ‐ $150,000 These projects would be included in the tower financing project, along with the already approved bleachers ($85,000) for Northern Middle School. Adding these items to the financing allows Northern Middle School to be used as collateral for the financing. This addition also accomplishes much-needed school repairs more quickly and reduces strain on the CIP in future years. In order to use Northern Middle School as collateral, the County will need to request conveyance of Northern Middle School from the School Board. Recommended Action: Direct staff whether or not to proceed with advancing funds for tower construction. Direct staff whether or not to request conveyance of Northern Middle School from the School Board. Submitted By: Assistant County Manager, Sybil Tate 85 AGENDA ABSTRACT Meeting Date: July 10, 2017 Agenda Title: Research Triangle Regional Partnership FY 2017-2018 representatives Summary of Information: The Person County Board of Commissioners may select three individuals to participate and represent the County on the Research Triangle Regional Partnership (RTRP) Board of Directors. The list of most recent RTRP’s representatives were: 1) Stuart Gilbert, Person County Economic Development Director, 2) Gordon Powell, Vice Chairman of the Person County Board of Commissioners and commissioner representative on the Economic Development Commission, and 3) Lauren Wrenn, Uptown Development Director. Recommended Action: Designate the County’s three representative to serve on the RTRP for Fiscal Year 2017-2018 Submitted By: Chairman Kendrick 86 AGENDA ABSTRACT Meeting Date: July 10, 2017 Agenda Title: Designation of Voting Delegate to NC Association of County Commissioners (NCACC) Annual Conference Summary of Information: Voting Credentials for the 2017 NCACC Annual Conference scheduled on August 10-13, 2017 in Durham County must be submitted by August 4, 2017 in order for Person County’s delegate to participate in the association’s annual election of officers and policy adoption. Recommended Action: Designate a commissioner attending the Conference as Person County’s delegate. At this time, both Commissioners Clayton and Jeffers plan to attend the full conference. Submitted By: Chairman Kendrick 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114