Agenda Packet June 7 2017PERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
June 7, 2017
9:00am
BUDGET WORK SESSION
CALL TO ORDER………………………………………………. Chairman Kendrick
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
ITEMS FOR DISCUSSION:
1. Adjustments from Recommended Budget Laura Jensen
2. Education Budgets: overview and Q & A
i. Piedmont Community College Dr. Bartlett
ii. Person County Schools Dr. Peterson
3. Emergency Services Budgets- EMS & 911 Doug Young
4. Personnel Positions Heidi York
5. Volunteer Fire Department Funding Heidi York
6. Senior Center Budget Diane Cox*
7. Additional Requests Heidi York
*not available to attend this work session
RECESS to a second budget work session, if deemed appropriate. Date/time to be announced.
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate by the Board.
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Running Total $21,540.00
Revenues Amount Expenditures Amount
United Way/GREAT grant $8,000.00 SOG dues increase $20.00
Electronics recycling fee $6,000.00 Chamber dues reduction ‐$750.00
DSS: Revenue adjustments $492.00 Admin‐intern reduction ‐$6,802.00
E911 Consolidated Fees $53.00 VIP salary & benefits reduction ‐$3,125.00
VIP supplies increase $3,125.00
GREAT grant increase $8,000.00
P&Z position increase $4,412.00
Health position reduction ‐$45,733.00
DSS audit fees increase $3,500.00
DSS rent reduction ‐$2,240.00
E911 PSAP increase $53.00
Senior Center HCCBG match $32,545.00
TOTAL $14,545.00 TOTAL ‐$6,995.00
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Person County SchoolsLocal Budget Request2017-18“Preparing students for success in a changing world.”8
Current Expense Budget•Local Board of Education initially requested $10,946,478.•County Manager Recommendation $9,359,614.•Hold the line funding over last 3 years•From the recommended funds, $1.8 million is transferred to charter schools.9
Current Expense Budget•To meet the County Manager’s Recommended Budget the following reductions and transfers to other funds include:•District‐wide Software Licenses•Operational Technology Funding•Proposed 7 Local Positions stemming from HB 13 has been removed due to legislative action. As of now, must meet HB 13 mandate next year, resulting in the need of 15‐17 additional locally paid K‐3 positions.•State budget recommendation of mandated salary and benefit increases are approximately $150,000 for FY 17‐18•In the past two years we have absorbed approximately $100,000 ‐$125,000 in the local budget each year.10
Capital Budget•Local Board of Education initially requested $809,225•County Manager Recommendation $525,996.•We will be able to meet the most pressing capital needs in conjunction with lottery funds.11
Technology Budget•Local Board of Education initially requested $652,966.•County Manager Recommendation $474,004.•We will be able to use these funds to create an 1:1 initiative in grades 3‐5.12
BOE Requested Funding Over Recommendation.•We are planning for a State budget mandated salary and benefit increases of approximately $150,000 for FY 17‐18.•Person County School’s Revised Request is $9,509,614•County Manager’s Recommendation is $9,359,61413
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PERSON COUNTYDEPARTMENT OFEMERGENCY SERVICESFY2018 PERSONNEL BUDGET REQUEST26
OUR MISSIONPerson County Emergency Services is committed to preserving the quality of life for citizens and visitors of Person County through interaction with our community, compassionate service and an atmosphere that encourages innovation, professionalism, and diversity. 27
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PERSONNEL HISTORY•Established in the early 1990’s•Around 1998 staffing was increased to two Telecommunicators per shift.•Two “peak shift” positions were hired in 2004/2005, followed by the reassignment of these two position to the Sheriff Office in 2008/2009.•Two Shift Supervisors were hired in 2013 to supervise a one day shift and one night each.29
PERSONNEL CURRENT•Center is currently staffed 24/7 by two Telecommunicators•Supervisor works noon to midnight•While call volume has increased slightly, call times have increased to ensure all standards are met for call processing.30
STATISTIC COMPARISON4000045000500005500060000650002003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016CAD Call Comparison31
STATISTIC COMPARISONRadio Interactions for 2016209885204465344054642387980050000100000150000200000250000Sheriff RPD City Fire County Fire EMSTotal of 583,15832
CHALLENGES FACED•911 staff are unsupervised for six hours of their shift•During this time if challenges between employees or with an emergency scene arise, 911 QA/Training Supervisor is contacted•In times of unanticipated high call volume, the 911 Center becomes quickly overwhelming for two employees; Results in delayed or unanswered calls for service33
CURRENT REQUEST•Two Shift Supervisors•Positions will supplement staffing in 911 Center to bring daily shift strength to three•Provide supervision at all times to employees34
QUESTIONS????35
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PERSONNEL HISTORY•July 1, 2017 will mark 40 years of service•Operated with two ambulances until 1995 and then added the shift supervisor•In or around 2001 added third ambulance•Call volume has increased each year except for 201237
PERSONNEL CURRENT•Answer 911 calls only•Currently we operate three 24 hour ambulances and one supervisor QRV•In 2015 we added a 12 hour “peak‐time” unit in a pilot program staffed with part‐time personnel which is still operational today•Initial data (July to December) showed a decrease of 18% in response time (10:12 to 8:27)38
STATISTIC COMPARISON54965192495150805588605963002010 2011 2012 2013 2014 2015 2016NUMBER OF CALLSYEARCall Volume by Year39
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CHALLENGES FACED•Call volume continues to increase each year•Our population is getting older•We average between 30 and 40 % of transports each month going out of county•Average nearly one time a day of no ambulances available to answer calls and have to rely on mutual aid from surrounding counties (90 of 120 days (January – April).42
CHALLENGES FACED•Part‐timers are unreliable creating a scheduling nightmare•PMH has gone on diversion 11 times in the last two months•Caswell County is looking to reduce their daily ambulances from three to two.•Since mid‐April have requested mutual aid for standby or response a total of 20 times. This increases response times and is also lost revenue43
CURRENT REQUEST•Person County Emergency Services ‐ EMS Division clearly demonstrates the need for an additional ambulance•Industry “Best Practices” state that there should be one ambulance available for each 10,000 populous or for each 1250 to 1500 calls per unit•Our original request for FY 17/18 was for eight personnel to staff a forth ambulance for 24 hours. Upon the County Managers request and current budget restraints we have agreed to accepting four personnel this year and operating our peak time unit with full‐time personnel with the possibility of adding four personnel next fiscal year to make this a 24 hour ambulance.44
OVERALL GOALS•Provide the highest quality of care •Decrease average response times•Decrease risk to the community•Decrease liability to the county45
QUESTIONS????46
PersonnelDepartment FTE Recommended Positions Salary/BenefitsSheriff1 Deputy Technology Specialist$72,2119112 Telecom 1‐Supervisors (begins 9.1.17)$89,768EMS4EMT Paramedics (begins 9.1.17)$182,580DSS1Social Worker‐child protective srvcs$65,951DSS1Social Worker Supervisor‐child protective srvcs $75,026TOTAL9TOTAL$ 485,536Department FTE Not Recommended Positions Salary/BenefitsEH1Env. Health Specialist $63,208IT1User Support Specialist $57,823Ag1Ag Economic Development Officer ?EMS4EMT Paramedics $218,150DSS1 IM Supervisor II‐Intake $58,111DSS1 Processing Assistant$42,038TOTAL9TOTAL $439,33047
VFD fundingFY18 Rec. Operating FY18 Rec. Capital TOTALRescue Squad $45,888 $7,250 $53,138Allensville VFD $45,291$7,250$52,541Ceffo VFD $90,563$14,500$105,063Hurdle Mills VFD $90,590$14,500$105,090Moriah VFD $90,469$14,500$104,969Semora VFD $16,052$3,625$19,677Timberlake VFD $62,229$7,250$69,479Triple Springs VFD $48,880$7,250$56,130Woodsdale VFD $89,298$14,500$103,798TOTAL$579,260$90,625$669,885+ $31,000 for additional radios48
Senior Center FundingFY17 FY18 Pg #’sOperating$92,800 $0 Pg 106Debt Service$203,460 Pg 135Maintenance (mowing, mulching, leaf removal, pruning, fertilizer, and snow removal)$10,000 Pg 55Gym EquipmentMaintenance$2,320 n/aInsurance $1,008 n/aTOTAL $92,800 $216,78849
Other considerations•Needed to balance budget= $88,471 •Awarded $32,545 in HCCBG grant match•Min. needed for other grant matches= $9,335 –General Purpose:$3,799 –Transportation: $5,556 •Remaining needed to balance the budget after match requirements met=$46,571•City provided $7,200 in FY17; no request submitted for FY1850
Additional Requests•City Fireworks=$4,125•Personality Festival= $2,500•225thAnniversary (Director’s Roundtable)= $1,50051
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