Agenda April 18 2016 PacketPERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
April 18, 2016
9:00 am
CALL TO ORDER…………………………………………………... Chairman Newell
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10 minute segment
which is open for informal comments and/or questions from citizens of this
county on issues, other than those issues for which a public hearing has been
scheduled. The time will be divided equally among those wishing to comment.
It is requested that any person who wishes to address the Board, register with
the Clerk to the Board prior to the meeting.
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ITEM #1
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A. Approval of Minutes of April 4, 2016,
B. Tax Adjustments for the month of April 2016
a. Tax Releases, and
b. NC Vehicle Tax System pending refunds
UNFINISHED BUSINESS:
NEW BUSINESS:
ITEM #2
Cardinal Innovations Healthcare Overview of Mental
Health/Intellectual/Developmental Disability/Substance
Use Disorder Services ………………………………………………………. Heidi York
ITEM #3
Community Child Protection Team Annual Report …………………. Carlton Paylor
ITEM #4
DSS FY2014-2015 Annual Report Presentation ……………………… Carlton Paylor
ITEM #5
Broadband solution ………………………………………………………….. Sybil Tate
ITEM #6
Recommended Capital Improvement Plan for FY 2017-2021 …………... Heidi York
& Amy Wehrenberg
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
CLOSED SESSION #1
Closed Session per General Statute 143-318.11(a) (3) to consult with an attorney and
General Statute 143-318.11(a) (5) to establish, or to instruct the public body's staff
or negotiating agents concerning the position to be taken by or on behalf of the public
body in negotiating the price and other material terms of a contract with the following
individuals permitted to attend: County Manager, Heidi York, Clerk to the Board,
Brenda Reaves, County Attorney, Ron Aycock, Assistant County Manager, Sybil
Tate, and Mike Brinchek
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate
by the Board.
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April 4, 2016
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PERSON COUNTY BOARD OF COMMISSIONERS April 4, 2016
MEMBERS PRESENT OTHERS PRESENT
David Newell, Sr. Heidi York, County Manager
Tracey L. Kendrick C. Ronald Aycock, County Attorney
Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear
B. Ray Jeffers
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, April 4, 2016 at 7:00pm in the Commissioners’ meeting room
in the Person County Office Building.
Chairman Newell called the meeting to order. Commissioner Clayton gave an
invocation and Commissioner Puryear led the group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
Chairman Newell stated a request was made to add a Proclamation recognizing
National 9-1-1 Education Month to the agenda.
A motion was made by Vice Chairman Kendrick and carried 5-0 to add a
Proclamation recognizing National 9-1-1 Education Month to the agenda and to approve
the agenda as adjusted.
INFORMAL COMMENTS:
There were no comments from the public.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Jeffers and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of March 14, 2016,
B. Budget Amendment #17,
C. HH Architecture Amendment #3 for the Senior Center Geotechnical exploration
services in the amount of $332,100,
D. NC Education Lottery Application for Contracted Interior School Painting in the
amount of $100,000, and
E. NC Education Lottery Application for CTE Classroom Counter Top Repair in the
amount of $15,000.
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UNFINISHED BUSINESS:
FOLLOW-UP ON THE PERSON COUNTY RECYCLING CENTER
IMPROVEMENTS:
General Services Director, Ray Foushee noted that at the Board’s March 14, 2016
meeting, the following projects were presented as improvements to the Recycling Center:
Project Cost
Emergency/Exit signs and lighting $5,000
Connect City water lines across property $40,000
Add metal building on concrete pad for storage $185,000
Install sprinkler system $200,000
Renovate restrooms $65,000
ADA parking, sidewalk, handicap ramp $63,000
TOTAL $558,000
The Board voted unanimously on March 14, 2016 to move forward with these
improvements, but requested additional information related to the sprinkler system. Mr.
Foushee provided responses to the questions raised by the Board as follows:
1. Will the proposed connection to City water be sufficient for now and after possible
merger? Yes, the water supply at 750gpm will be adequate as long as no plastics
and no racks are used for storage. The footprint of the office area has minimal
effect on the water requirements. Mr. Foushee presented an e-mail from a
representative of the sprinkler company confirming the above statement.
2. What will be the monthly cost from the City for potential sprinkler use? The City
used to charge a sprinkler fee of $1300 per month for a 6-inch sprinkler line. That
fee has now been revised to $190 per month for a 6-inch line. The same fee applies
whether or not a pump/tank system is used. Chairman Newell asked Mr. Foushee
if the City would charge for the water in tank to which he did not know the answer
but assumed they would charge for the water.
3. Will the sprinkler cost change if the proposed merger takes place? The basic
sprinkler system will still be adequate. The cost incurred at that time would be the
demo of the sprinklers dropped into the existing office area, and the addition of new
sprinkler heads dropped into the proposed new 20,000 square foot office area for
the merger. The Board discussed retrofitting the building for the proposed merger
to install the sprinklers as would be required for the merger to avoid the demo and
revamp of sprinklers and to save approximately $40,000.
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The Board raised further questions for Mr. Foushee to research as follows:
A. As opposed to adding the metal building on a concrete pad for storage of plastics
outside of the recycling facility at a projected cost of $185,000, Chairman Newell
asked Mr. Foushee to research if a larger waterline existed off Leasburg Road that
the County could directly tie into to increase the water volume and the costs
associated for running a larger size water line to the recycling facility; this option
would allow for the plastics to be stored inside the recycling facility.
FOLLOW-UP ON THE SENIOR CENTER SCHEMATIC DESIGN:
County Manager, Heidi York stated that at the request of the Board at its meeting
on March 14, 2016, Kristen Hess, of HH Architecture, will present further information
regarding:
1. Options to add a half basement (6000 sq. ft.) or a full basement (12,000 sq. ft.)
2. Requirements for sprinklers system with above options
3. Options for park/green space on vacant lot
Ms. Hess presented the current total estimated project costs for the Person County
Senior Center Schematic Design. The total presented was $3,373,408 noting the square
footage was just under the requirement for fire protection.
Ms. Hess stated at the request of the Board for options to add a half basement or a
full basement (dark shell, not move-in ready), the requirement for a sprinkler system would
be triggered noting minimal HVAC and electrical would be needed for ventilation. Ms.
Hess presented the costs for the half basement (6,000 sq. ft.) at $673,431 and a full
basement (12,000 sq. ft.) at $836,259. Chairman Newell stated his opposition to add a
rough-in basement to the Senior Center facility at this time. It was the consensus of the
Board not to proceed with the addition of a rough-in basement for the Senior Center.
The following pages outline the Schematic Design project costs at this date and the
presented estimates for the basement.
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Ms. Hess described several items in the design that will need approval from the
City of Roxboro. Ms. Hess noted her concern with the rock wall that serves as a retaining
wall that runs the length of the front of the property holding up the parking lot. Ms. Hess
stated the wall has moved, was cracking and in poor condition. The design proposes that
a portion of the wall be torn down but Ms. Hess proposed that the entire wall be torn down
and a new wall constructed; the associated costs to construct a new wall would be
approximately $110,000. Ms. Hess stated the parking lot was also in poor condition with
holes, cracks, bumps noting the parking lot was unsafe for seniors to walk across. This was
one of the items that the public spoke on for improvements at the forums. Ms. Hess further
noted that a small section of the parking lot in the front of the building was proposed to be
torn up, graded and repaved to provide one-level ADA entry into the building without the
use of steps. As both the parking lot and the wall are owned and maintained by the City of
Roxboro, Ms. Hess suggested requesting City Council to cover the costs or at least a portion
of the costs noting these items will need to be approved so that the project can proceed as
designed. Ms. Hess added her recommendation that a certain number of parking spaces,
i.e. eight spaces, be dedicated for the Senior Center’s use. Another item related to the City
involved the use of a canopy that would extend past the County’s property line into the
City of Roxboro property; approval must be sought before the canopy length or design can
proceed.
Commissioner Puryear stated his recommendation was to communicate these
issues with the City of Roxboro and he requested the County Manager to talk with the City
Manager. Ms. York stated when she last spoke on the topic of repaving the parking lot,
the City Manager noted they were not interested in repaving the parking lot.
Ms. Hess presented two conceptual drawings for the park/green space for Board
consideration; one concept included multi-use courts and the other concept without courts.
Commissioner Jeffers reminded Ms. Hess that the Board had already taken action on the
park development that would be used as a community park which would include multi-use
courts.
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NEW BUSINESS:
NAMING OF R-2241A US501 FROM NC49 IN ROXBORO TO SOUTH OF
SR1502/MILL CREEK ROAD:
GIS Manager, Sallie Vaughn requested the Board’s consideration to approve a
fully-compliant name for the new roadway R-2241A.
The construction of R-2241A US501 will introduce an additional roadway into the
Person County and NC DOT inventories. The new roadway will need to be named in
compliance with local and state-wide naming conventions in order to provide accurate
addresses and roadway ranges which are essential to County operations including
permitting and Emergency Services. This project also realigns Providence Rd and a small
portion will also require renaming.
The Person County Addressing Ordinance and NC DOT Road naming procedures
are attached for detailed review. Briefly, the roadway name must:
• Comply with State of North Carolina criteria for honoree’s if the chosen roadway
name is that of an individual
• Be unique within North Carolina for the type of road
• Be unique within Person county
• Not be phonetically similar to an existing roadway within Person County
• Not be longer than 21 characters
• Not contain punctuation
In a joint effort, the Person County GIS Department (Address Coordinator) and
Planning Director, Michael Ciriello created a public survey to gather input from citizens
concerning the roadway name.
Ms. Vaughn presented results of the survey noting Moccasin Gap Highway and
James Ramsey were two of the most favored names. Ms. Vaughn indicated that a decision
was not required at this date but indicated the named roadway must be submitted at least
three months prior to opening which is scheduled in October.
It was the consensus of the Board to direct Ms. Vaughn to review Veterans
Memorial Highway as a confirmed roadway name, or some form thereof, using Veterans
in the name to bring back to the Board for action.
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April 4, 2016
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PARKS AND RECREATION TRUST FUND GRANT FOR ROXPLEX AND
ADOPTION OF THE PARKS AND RECREATION COMPREHENSIVE MASTER
PLAN:
John Hill, Director of Recreation, Arts, and Parks Department requested Board
consideration to apply for grant funds through the North Carolina Parks and Recreation
Trust Fund (PARTF) to reimburse Person County for the acquisition and renovations of
the Roxplex (formerly known as the Sports Plex). The PARTF Grant program is a 50
percent cash match program. Funds that the County has currently used for the purchase of
the property can and will be used for the 50 percent cash match. Mr. Hill stated that grant
funds, if awarded, will be used to help reimburse the county for the purchase and
renovations of the property.
Purchase Price: $321,742
Budgeted Renovation Cost: $247,881
Total: $569,623
Minimum Grant Request: $284,811.50
Additionally, Mr. Hill noted the Person County Parks and Recreation, in
partnership with the Person County Health Department, has recently updated the Parks and
Recreation Comprehensive Master Plan. The Master Plan update was completed December
1, 2014 through the efforts of LeighAnn Creson, Person County Health Department, John
Hill, Person County Parks and Recreation Department, and Coulter Jewell Thames PA.
Mr. Hill further noted that adoption of the Master Plan by the county commissioners was
needed for the PARTF Grant application to ensure that Person County will receive the
highest points allowed through the grant scoring system. Mr. Hill stated the Recreation
Advisory Board adopted the Parks and Recreation Master Plan on March 2, 2016.
A motion was made by Chairman Newell and carried 5-0 to approve Person
County Parks and Recreation to apply for grant funds through the North Carolina Parks
and Recreation Trust Fund.
A motion was made by Commissioner Jeffers and carried 5-0 to adopt the Person
County Park and Recreation Comprehensive Master Plan as presented.
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April 4, 2016
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RECOMMENDED CAPITAL IMPROVEMENT PLAN FOR FY 2017-2021:
County Manager, Heidi York and Finance Director, Amy Wehrenberg presented to
the Board the Recommended Capital Improvement Plan (CIP) for Fiscal Year 2017-2017.
Ms. York stated the CIP is a planning tool for implementing large, capital projects
and included projects costing $50,000 or greater from county departments, Piedmont
Community College and Person County Schools.
Ms. York noted the CIP paves the way for the Recommended Budget as it will
provide an estimate of funding needed for capital projects and anticipated impacts on
operating costs as well. These capital projects span the next five fiscal years with the
upcoming fiscal year (FY2017) being the only year where a funding commitment was
needed from the Board.
Ms. York further noted that according to the Board’s Budget Calendar, the CIP was
scheduled to be adopted at the Board’s meeting on April 18, 2016.
Ms. York presented an update related to the status and cost for current fiscal year
capital projects and Ms. Wehrenberg presented the Recommended Funding Schedule as
follows:
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Ms. York noted the County was in its 6th year Roofing Study and 4th year Window Study.
Commissioner Jeffers asked Mr. Gordon Powell, Chairman of the Board of Education, who
was present in the audience, if their Board considered a study for the growth of its 11
campuses to which he replied they have considered but no decision has been made.
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April 4, 2016
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The CIP proposed $9.6M in spending for the upcoming fiscal year. This included
$7.2M in financings for two large projects – the Senior Center at $3.2M and the Public
Safety and Broadband Towers for $4M. The remaining $2.4M will support projects for
the Library, North Elementary School, county maintenance building, museum, county park
facilities, Animal Services, airport, chiller replacement at PHS, ADA upgrades, PHS bus
lot repaving, tax office software and an emergency communications system at PCC.
Related to the Public Safety and Broadband Towers Project, Commissioner Puryear
stated his preference not to wait until the project was complete to proceed to obtain vendors
for broadband; he stated his desire to implement a broadband strategy as quickly as
possible. Assistant County Manager, Sybil Tate stated the Board, at its next meeting, would
review a broadband consultant contract to issue a RFP and based on the vendor responses
to the RFP, the Board will review the choice available for broadband and/or fiber services.
Ms. Tate confirmed for the Board that all four towers in the project would have space
available for cellular vendors to rent.
Ms. Wehrenberg explained the Set-Aside Fund for Future Years noting PCC capital
project for a second entrance to its campus was recommended to be set aside to FY2021
for further evaluation. Commissioner Jeffers reiterated the need for a growth survey for
the schools and college campuses to review the enrollment trends and projections.
Commissioner Jeffers asked about the status of the emergency entrance at Helena
Elementary School to which Ms. York noted should be complete by the end of the current
fiscal year.
Commissioners Clayton and Jeffers offered a suggestion for staff to contact the NC
Association of County Commissioners related to a collaborative efforts for at least 17
counties that are implementing a new tax software system.
Commissioner Jeffers inquired about the emergency communication system in the
CIP for PCC to which Ms. York responded it was a campus-wide intercom system for its
classrooms for emergency notifications.
Commissioner Jeffers asked about the ADA upgrades at the schools to which staff
indicated were requested as priority based on student need.
Chairman Newell asked Ms. Wehrenberg if the County could afford the presented
CIP to which she responded affirmatively.
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April 4, 2016
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PROCLAMATION NATIONAL 9-1-1 EDUCATION MONTH:
Chairman Newell read and presented the following Proclamation to Doug Young,
EMS Director and Brett Wrenn, 911 Communications Manager.
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April 4, 2016
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CHAIRMAN’S REPORT:
Chairman Newell had no report.
MANAGER’S REPORT:
County Manager, Heidi York had no report.
COMMISSIONER REPORT/COMMENTS:
There was no report given by Vice Chairman Kendrick nor Commissioners Jeffers,
Clayton, and Puryear.
CLOSED SESSION #1:
A motion was made by Vice Chairman Kendrick and carried 5-0 to enter Closed
Session per General Statute 143-318.11(a) (3) to consult with an attorney and General
Statute 143-318.11(a) (5) at 8:30pm to establish, or to instruct the public body's staff or
negotiating agents concerning the position to be taken by or on behalf of the public body
in negotiating the price and other material terms of a contract with the following individuals
permitted to attend: County Manager, Heidi York, Clerk to the Board, Brenda Reaves,
County Attorney, Ron Aycock, Assistant County Manager, Sybil Tate, and Mike Brinchek
of Smith&Gardner.
A motion was made by Vice Chairman Kendrick and carried 5-0 to return to open
session at 9:38pm.
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April 4, 2016
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ADJOURNMENT:
A motion was made by Vice Chairman Kendrick and carried 5-0 to adjourn the
meeting at 9:38pm.
_____________________________ ______________________________
Brenda B. Reaves David Newell, Sr.
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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AGENDA ABSTRACT
Meeting Date: April 18, 2016
Agenda Title: Tax Adjustments
Summary of Information: Attached please find the tax releases and NCVTS motor vehicle
pending refunds:
1. April 2016 tax releases.
2. April 2016 North Carolina Vehicle Tax System (NCVTS) pending refunds.
Recommended Action: Motion to accept reports and authorize refunds.
Submitted By: Russell Jones, Tax Administrator
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COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 04112016 PAGE: 1
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
40249 1012015 ROXBORO ANIMAL HOSPITAL OF PC BUSINESS PERSONAL
40249 101 33966 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 15515R 1775 RH 02252016
-1223.57-50 0.00 0.00 -1223.57__________ -1223.57 REASON:NOT IN CITY LIMITS
62449 1122012 EVERNHAM JONATHAN DEAN PICKUP DAKOTA CLUB 4X4TK
62449 112 48507 -19.95 0.00- 0 0.00- 0 0.00 0.00 -5.80 0.00 -25.75 15979R 1784 MP 02262016 REASON:NEVER TAGGED IN NC ONLY 30 DAY TAGS TO GET TO STATE OF WI
60861 2012015 WHITE JIM PERS/BOAT/1781 CONCORD C
60861 201 37360 -125.30 0.00- 0 0.00- 0 0.00 -12.53 -3.79 0.00 -141.62 15516R 1789 CW 02292016
REASON:WAS BILLED TWICE SEE RECN 40112 FOR BILL
52563 1072007 WEST ERIC LEE ACCORD LXI CP 52563 107 42967 -0.03 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.03 2007R 1792 SRJ 02292016
-0.08-50 0.00 0.00 -0.08__________
-0.11 REASON:UNDER ONE DOLLAR
56476 1122012 BURGOON GLENDA WILLIAMS CENTURY LTD 4S
56476 112 48213 -0.03 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.03 2012R 1793 SRJ 02292016
REASON:UNDER ONE DOLLAR
21411 1012015 B & B CLEANING SERV OF ROX INC BUSINESS PERSONAL 21411 101 34366 -0.38 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.38 2015R 1794 SRJ 02292016
REASON:UNDER ONE DOLLAR
11415 3022015 BELLAMY DELLA DANIEL FARM 64 & 13/100 ACRES 11415 302 10234 -0.05 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.06 2015R 1795 SRJ 02292016 REASON:UNDER ONE DOLLAR
7491 3082015 BLACKWELL GARLAND VACANT LOT 7491 308 9038 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 2015R 1796 SRJ 02292016 -0.01-50 0.00 0.00 -0.01__________ -0.01
REASON:UNDER ONE DOLLAR
25039 3012015 BLUME GLEN JR HIDDEN HILLS/LT10E/DW&L 25039 301 4749 0.00 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.01 2015R 1797 SRJ 02292016 REASON:UNDER ONE DOLLAR
1606 3022015 CLAYTON WILLIAM WESLEY L/ESTAT LANDMARK/LT4/H&L 1606 302 3299 -0.21 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.22 2015R 1798 SRJ 02292016 REASON:UNDER ONE DOLLAR
25501 1012015 CLEMENT CONSTRUCTION COMPANY BUSINESS PERSONAL
25501 101 33214 -0.31 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.31 2015R 1799 SRJ 02292016 REASON:UNDER ONE DOLLAR
10176 3032015 COATES CECIL & MARGARET 7 & 25/100 ACRES/VACANT
10176 303 292 -0.90 0.00- 0 -0.04-30 0.00 0.00 0.00 0.00 -0.94 2015R 1800 SRJ 02292016
REASON:UNDER ONE DOLLAR
15184 2012015 DISHER TONY RAY PER/SW/LT23/WILLIE BROOK 15184 201 37927 -0.43 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.43 2015R 1801 SRJ 02292016
REASON:UNDER ONE DOLLAR
22196 3022015 FULLER MICHAEL W & VIVIAN G AINTREE/LT3/VL 22196 302 6890 -0.41 0.00- 0 -0.02-30 0.00 0.00 0.00 0.00 -0.43 2015R 1802 SRJ 02292016 REASON:UNDER ONE DOLLAR
12941 3022015 GENTRY PHILLIP W DEF/T 112 & 65/100 AC 12941 302 24668 0.00 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.01 2015R 1803 SRJ 02292016 REASON:UNDER ONE DOLLAR
9411 3042015 GENTRY SHEILA CLAYTON 1 & 19/100AC/TRT B
9411 304 24446 -0.87 0.00- 0 -0.06-30 0.00 0.00 0.00 0.00 -0.93 2015R 1804 SRJ 02292016
REASON:UNDER ONE DOLLAR
19896 3012015 HALES WILLIAM PATRICK SLEEPY HOLLOW/LT23/DW&L
19896 301 17256 -0.09 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.10 2015R 1805 SRJ 02292016
REASON:UNDER ONE DOLLAR
16894 3012015 HALL DAVID A & CYNTHIA L QUAIL HOLLOS/PH2/LT4/VL 16894 301 14106 -0.01 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.02 2015R 1806 SRJ 02292016
REASON:UNDER ONE DOLLAR
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COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 04112016 PAGE: 2
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
43229 1012015 K & M LEISURE LLC HERITAGE HARBOR/LT10/H&L
43229 101 4147 -0.60 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.61 2015R 1807 SRJ 02292016
REASON:UNDER ONE DOLLAR
34287 3032015 KITCHENS THOMAS R & DEBORAH B WAGSTAFF & ASSOC/LT3/VL 34287 303 1864 -0.83 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.84 2015R 1808 SRJ 02292016
REASON:UNDER ONE DOLLAR
19204 1012015 LOFLIN PROPERTIES LLC 8 & 51/100AC/OFFICE BLDG 19204 101 21242 -0.61 0.00- 0 -0.03-30 0.00 0.00 0.00 0.00 -0.64 2015R 1809 SRJ 02292016 REASON:UNDER ONE DOLLAR
32499 3042015 MEACHUM KENNETH ELVIN LOWERY/LT10/MH/REA 32499 304 2659 -0.04 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.05 2015R 1810 SRJ 02292016 REASON:UNDER ONE DOLLAR
37707 3012015 NORRIS CECIL R MOSS CREEK/LT18/SWR
37707 301 22442 -0.02 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.03 2015R 1811 SRJ 02292016 REASON:UNDER ONE DOLLAR
2980 3022015 PARHAM RICHARD 1 ACRE & MH/PERSONAL
2980 302 19687 0.00 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.01 2015R 1812 SRJ 02292016
REASON:UNDER ONE DOLLAR
34532 3032015 PARKER WALTER B & KATHLEEN P LONGVIEW MDWS/LT2/SW/R 34532 303 19126 -0.09 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.10 2015R 1813 SRJ 02292016
REASON:UNDER ONE DOLLAR
41383 3032015 PEED BRYAN TRENT HOUSE & ACRE 41383 303 6055 0.00 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.01 2015R 1814 SRJ 02292016 REASON:UNDER ONE DOLLAR
18202 3032015 PERKINS AMY W & ROBIN W 4 & 28/100 ACRES /LT 8 18202 303 21247 -0.01 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.02 2015R 1815 SRJ 02292016 REASON:UNDER ONE DOLLAR
15942 3012015 PIXLEY CHARLES SCOTT QUAIL HOLLOW/S4/PH1/LT11
15942 301 26556 0.00 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.01 2015R 1816 SRJ 02292016 REASON:UNDER ONE DOLLAR
5632 3012015 RUSSELL NOEL R CARRIE SHORE/LT11/H&L
5632 301 2201 -0.55 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.56 2015R 1817 SRJ 02292016
REASON:UNDER ONE DOLLAR
18799 2012015 SASSER KEVIN DALE PERSONAL/BOAT 18799 201 36618 -0.94 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.94 2015R 1818 SRJ 02292016
REASON:UNDER ONE DOLLAR
693 2012015 SELF JOHN M PERSONAL PROPERTY 693 201 37590 -0.37 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.37 2015R 1819 SRJ 02292016 REASON:UNDER ONE DOLLAR
2296 1012015 SHORE CREEK FOREST & GARDEN BUSINESS PERSONAL 2296 101 35327 -0.44 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.44 2015R 1820 SRJ 02292016 REASON:UNDER ONE DOLLAR
48555 3012015 SMITH SUSIE BRANDON LT6 NANNIE BRANDON EST
48555 301 25870 -0.59 0.00- 0 -0.05-30 0.00 0.00 0.00 0.00 -0.64 2015R 1821 SRJ 02292016 REASON:UNDER ONE DOLLAR
2688 3012015 STONE MARGARET C H/L
2688 301 14014 -0.01 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.02 2015R 1822 SRJ 02292016
REASON:UNDER ONE DOLLAR
45268 3012015 SULLIVAN M JUNE 1 & 52/100 AC LT C 45268 301 23988 -0.84 0.00- 0 -0.02-30 0.00 0.00 0.00 0.00 -0.86 2015R 1823 SRJ 02292016
REASON:UNDER ONE DOLLAR
2767 3172015 TROTTER CLAUDE R JR 18/100 AC 2767 317 16969 -0.07 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.07 2015R 1824 SRJ 02292016 -0.08-50 0.00 0.00 -0.08__________
-0.15
REASON:UNDER ONE DOLLAR
6695 3012015 TURNER DAVID & CAROLYN HOUSE & LOT 6695 301 14405 0.00 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.01 2015R 1825 SRJ 02292016
REASON:UNDER ONE DOLLAR
23
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 04112016 PAGE: 3
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
34160 3022015 WILLIAMS GARY THOMAS & PAMELA 1 & 13/100 AC & BLDG
34160 302 8658 -0.60 0.00- 0 -0.03-30 0.00 0.00 0.00 0.00 -0.63 2015R 1826 SRJ 02292016
REASON:UNDER ONE DOLLAR
1214 3082015 WRENN CRAIG T LOT 1214 308 15147 0.00 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.01 2015R 1827 SRJ 02292016
REASON:UNDER ONE DOLLAR
38496 3022015 BLACKWELL EDGAR D & XANTIPPE M 17 & 52/100 ACRES 38496 302 3926 -62.49 0.00- 0 0.00-30 0.00 0.00 0.00 0.00 -62.49 15517R 1834 RH 03032016 REASON:CORRECT LAND ACREAGE F2015
64406 1012015 REGIONAL CANCER CARE BUSINESS PERSONAL 64406 101 33234 -0.52 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.52 15420R 1835 BSG 03072016 -0.50-50 0.00 0.00 -0.50__________ -1.02
REASON:POSTMARK
43269 1122012 JEFFERS NANNIE & OLANDA PER/SW/LT22/PERSONALIZED 43269 112 48732 -2.16 0.00- 0 0.00- 0 0.00 0.00 -0.46 0.00 -2.62 15420R 1842 BSG 03152016 -1.90-50 0.00 -0.41 -2.31__________
-4.93
REASON:BANKRUPTCY DISCHARGE
43269 1112011 JEFFERS NANNIE & OLANDA PERS/MH/104PRESTIGEAVE 43269 111 45919 -21.02 0.00- 0 0.00- 0 0.00 0.00 -4.63 0.00 -25.65 15420R 1843 BSG 03152016
-18.46-50 0.00 -4.07 -22.53__________
-48.18 REASON:BANKRUPTCY DISCHARGE
55216 2012015 SCARNECCHIA MARK LOUIS PERSONAL/BOAT
55216 201 36305 -89.04 0.00- 0 0.00- 0 0.00 -8.91 0.00 0.00 -97.95 15518R 1844 RH 03162016
REASON:BOAT TAXED IN WAKE COUNTY F15
64219 2012015 GENTRY RONNIE PERSONAL 64219 201 40011 -4.48 0.00- 0 0.00- 0 0.00 0.00 -0.15 0.00 -4.63 15519R 1845 RH 03212016
REASON:BOAT SOLD
19960 1142014 GENTRYS TREE SERVICE BUSINESS PERSONAL 19960 114 54579 -182.00 0.00- 0 0.00- 0 0.00 -18.20 -25.00 0.00 -225.20 15520R 1846 RH 03212016 REASON:BUSINESS CLOSED IN 2013
19960 1012015 GENTRYS TREE SERVICE BUSINESS PERSONAL 19960 101 40685 -182.00 0.00- 0 0.00- 0 0.00 -18.20 -7.00 0.00 -207.20 15521R 1847 RH 03212016 REASON:BUSINESS CLOSED IN 2013
37718 1082008 BRUCE ASHLEY SOLOMON VAN ODYSSEY EX L DVD VN
37718 108 43692 -28.06 0.00- 0 0.00- 0 0.00 0.00 -14.07 0.00 -42.13 15420R 1848 BSG 03292016 REASON:BANKRUPTCY DISCHARGE 3/23/16
37718 1092009 BRUCE ASHLEY SOLOMON VAN ODYSSEY EX VN
37718 109 43963 -78.12 0.00- 0 0.00- 0 0.00 0.00 -50.52 0.00 -128.64 15420R 1849 BSG 03292016
REASON:BANKRUPTCY DISCHARGE 3/23/16
60558 1122012 BUMPHUS JOLINE LATRICE CROWN VICTORIA LX 4S 60558 112 48530 -0.14 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.14 2012R 1861 SRJ 03312016
-0.25-50 0.00 0.00 -0.25__________
-0.39 REASON:UNDER ONE DOLLAR
23911 1122012 CHANDLER CHANCE LEE CHEROKEE GRAND LARED 4MP
23911 112 48613 -0.36 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.36 2012R 1862 SRJ 03312016
-0.56-50 0.00 0.00 -0.56__________ -0.92 REASON:UNDER ONE DOLLAR
59083 1122012 STEWART JONATHAN LEROY RAM 1500 4X2 ST TK
59083 112 48365 -0.11 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.11 2012R 1863 SRJ 03312016
-0.11-50 0.00 0.00 -0.11__________ -0.22 REASON:UNDER ONE DOLLAR
56006 1122012 TUCK KAREN ANN YUKON XL K1500 4WD MP
56006 112 48261 -0.80 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.80 2012R 1864 SRJ 03312016 REASON:UNDER ONE DOLLAR 24
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 04112016 PAGE: 4
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
50825 1132013 HOLLOWAY AKEBA TULANI L200 4S
50825 113 49148 -0.03 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.03 2013R 1865 SRJ 03312016
-0.06-50 0.00 0.00 -0.06__________ -0.09 REASON:UNDER ONE DOLLAR
58202 1132013 POTEAT FAULKNER DESTINY DIVINE SEDONA VN
58202 113 51331 -0.23 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.23 2013R 1866 SRJ 03312016 REASON:UNDER ONE DOLLAR
62966 1132013 SANFORD ALIYAH NICOLE AVENGER SE/BASE 4S
62966 113 49291 -0.31 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.31 2013R 1867 SRJ 03312016
-0.35-50 0.00 0.00 -0.35__________ -0.66 REASON:UNDER ONE DOLLAR
62765 1132013 WILLIAMSON DELORES ANN ACCORD LX 4S
62765 113 49229 -0.36 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.36 2013R 1868 SRJ 03312016 REASON:UNDER ONE DOLLAR
20121 1142014 WALLACE LARRY BLDG CONTR INC RIVEROAKS/PH2/LT4/VL
20121 114 55614 0.00 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.01 2014R 1869 SRJ 03312016
REASON:UNDER ONE DOLLAR
21967 2012015 CHAMBERS WENDY CAROL PERSONAL/BOATS 21967 201 37251 -0.54 0.00- 0 0.00- 0 -0.20 0.00 0.00 0.00 -0.74 2015R 1870 SRJ 03312016
REASON:UNDER ONE DOLLAR
36850 2012015 JONES GLORIA JEAN PER/SW/LT15/1269 N MAIN 36850 201 37584 -0.65 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.65 2015R 1871 SRJ 03312016 REASON:UNDER ONE DOLLAR
12620 1012015 MAD HAIR STUDIO LLC BUSINESS PERSONAL 12620 101 33009 -0.17 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.17 2015R 1872 SRJ 03312016 -0.17-50 0.00 0.00 -0.17__________ -0.34
REASON:UNDER ONE DOLLAR
8812 1012015 OAKLEYS HAIRCARE COMPANY BUSINESS PERSONAL 8812 101 40877 -0.03 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.03 2015R 1873 SRJ 03312016 -0.03-50 0.00 0.00 -0.03__________
-0.06
REASON:UNDER ONE DOLLAR
1910 3022015 ROACH LEROY HOUSE & LOT 1910 302 13524 -0.49 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.50 2015R 1874 SRJ 03312016
REASON:UNDER ONE DOLLAR
782 1012015 SCHREFFLER ANGELA W BUSINESS PERSONAL 782 101 41855 -0.01 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.01 2015R 1875 SRJ 03312016 -0.01-50 0.00 0.00 -0.01__________
-0.02
REASON:UNDER ONE DOLLAR
2896 3012015 WHITFIELD KATHY SPRUILL 3 & 1/2 ACRES & HOUSE 2896 301 3782 -0.02 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.03 2015R 1876 SRJ 03312016
REASON:UNDER ONE DOLLAR
31326 1012015 WHITTINGTON DICK & ASSOC INC BUSINESS PERSONAL 31326 101 35248 -0.50 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.50 2015R 1877 SRJ 03312016 REASON:UNDER ONE DOLLAR
25
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 04112016 PAGE: 5
TRANSACTION TOTALS PAGE
TRANSACTIONS FROM 1 THROUGH 1885 IN SY0:TAX .MOD AMOUNTS FROM -999999999.99 THROUGH 999999999.99TRANSACTION TYPES:R
TRANSACTIONS 02172016->04102016 0 PAYMENTS 0 DISC/CORR 66 RELEASES TOTAL CREDIT NET CREDIT (PAYMENT+RELEASE) (TOTAL-DISC/CORR)PERSON COUNTY TAX OFFICE 0.00 0.00 -810.22 810.22 810.22LATE LISTING 0.00 0.00 -57.84 57.84 57.84
DOG 0.00 0.00 -0.20 0.20 0.20
CODE DISTRICT NAME 30 STORMWATER FEE 0.00 0.00 -0.47 0.47 0.47 --------------- --------------- --------------- --------------- --------------- SUB-TOTAL 0.00 0.00 -868.73 868.73 868.73
STATE 3PCT INTEREST 0.00 0.00 0.00 0.00 0.00
DISCOUNT 0.00 0.00 0.00 0.00 0.00INTEREST 0.00 0.00 -111.42 111.42 111.42LIEN SALE COST 0.00 0.00 0.00 0.00 0.00 --------------- --------------- --------------- --------------- ---------------
TOTAL 0.00 0.00 -980.15 980.15 980.15
50 CITY OF ROXBORO 0.00 0.00 -1246.14 1246.14 1246.14LATE LISTING 0.00 0.00 0.00 0.00 0.00 --------------- --------------- --------------- --------------- ---------------
SUB-TOTAL 0.00 0.00 -1246.14 1246.14 1246.14
DISCOUNT 0.00 0.00 0.00 0.00 0.00INTEREST 0.00 0.00 -4.48 4.48 4.48 --------------- --------------- --------------- --------------- --------------- TOTAL 0.00 0.00 -1250.62 1250.62 1250.62
TOTAL TAXES 0.00 0.00 -2114.87 2114.87 2114.87TOTAL LIEN COST 0.00 0.00 0.00 0.00 0.00TOTAL DISCOUNT 0.00 0.00 0.00 0.00 0.00
TOTAL INTEREST 0.00 0.00 -115.90 115.90 115.90
TOTAL STATE 3PCT INTEREST 0.00 0.00 0.00 0.00 0.00 =============== =============== =============== =============== =============== GRAND TOTAL 0.00 0.00 -2230.77 2230.77 2230.77
26
Payee NameAddress 3Refund Type Refund Reason Create Date Tax JurisdictionLevy Type Change Total Change01 Tax ($21.24) ($21.24)$21.2401 Tax ($20.02) ($20.02)$20.0201 Tax ($9.80) ($9.80)$9.8001 Tax ($49.99) ($49.99)$49.9901 Tax ($33.25) ($33.25)$33.2501 Tax ($5.79) ($5.79)50 Tax ($5.45) ($5.45)50 Vehicle Fee $0.00$0.00$11.2401 Tax ($17.71) ($17.71)50 Tax ($16.70) ($16.70)50 Vehicle Fee ($10.00) ($10.00)$44.4101 Tax ($7.00) ($7.00)$7.0001 Tax ($91.00) ($91.00)$91.0001 Tax ($63.26) ($63.26)50 Tax ($59.65) ($59.65)50 Vehicle Fee $0.00$0.00$122.9101 Tax ($46.90) ($46.90)$46.9001 Tax ($48.96) ($48.96)$48.9601 Tax ($50.22) ($50.22)$50.2201 Tax ($59.46) ($59.46)50 Tax ($56.07) ($56.07)50 Vehicle Fee $0.00$0.00$115.5301 Tax ($93.33) ($93.33)$93.3301 Tax ($18.83) ($18.83)$18.8301 Tax ($15.47) ($15.47)$15.4701 Tax$0.00$0.0050 Tax ($60.67) ($60.67)50 Vehicle Fee ($10.00) ($10.00)$70.6701 Tax ($3.64) ($3.64)$3.64FRISBIE, JEFFERSON LEE ROXBORO, NC 27574 ProrationVehicle Sold 03/10/2016FENNELL, REGINA MAE TIMBERLAKE, NC 27583 Adjustment < $100 Situs error 03/28/2016DRASTAL, GINA ANN SEMORA, NC 27343ProrationVehicle Sold 03/08/2016DAYE, PAMELA WINSTEAD ROXBORO, NC 27574 ProrationVehicle Totalled 03/17/2016DAVIS, SANDRA RUDD ROXBORO, NC 27574 ProrationVehicle Sold 03/15/2016DANIELS, DENNIS EDWARD ROXBORO, NC 27573 ProrationVehicle Sold 04/01/2016DANIEL, JENNIFER HUNT TIMBERLAKE, NC 27583 ProrationVehicle Totalled 03/10/2016CLEMENTS, NATHAN CHARLIE TIMBERLAKE, NC 27583 ProrationVehicle Sold 02/26/2016CHAMBERS, GREGORY KEITH HURDLE MILLS, NC 27541 Adjustment < $100 Over Assessment 04/01/2016CARSON, RICHARD KEENAN ROUGEMONT, NC 27572 ProrationVehicle Sold 03/11/2016CARDEN, CARMEN ELIZABETH ROXBORO, NC 27573 ProrationVehicle Sold 03/03/2016BUTNER, BRYSON CARTER TIMBERLAKE, NC 27583 ProrationVehicle Sold 03/28/2016BRYANT, RUTH GRAVITTE ROXBORO, NC 27573 ProrationVehicle Sold 03/18/2016BRYANT, RUTH GRAVITTE ROXBORO, NC 27573 ProrationVehicle Sold 03/18/2016BOWLING, RONALD THOMAS TIMBERLAKE, NC 27583 Adjustment < $100 Over Assessment 02/25/2016BLALOCK, BRIAN KEITH HURDLE MILLS, NC 27541 ProrationVehicle Sold 02/26/2016BARBAR, JERRY FRANCIS ROXBORO, NC 27573 Adjustment < $100 Over Assessment 02/25/2016ALLISON, SHIRLEY PAULINE ROXBORO, NC 27574 Adjustment < $100 Over Assessment 04/05/2016ALLISON, SHIRLEY DUNCAN ROXBORO, NC 27574 ProrationVehicle Sold 03/24/201627
01 Tax ($4.61) ($4.90)50 Tax ($4.35) ($4.64)50 Vehicle Fee $0.00 $0.00$9.5401 Tax ($6.25) ($6.25)$6.2501 Tax ($5.93) ($5.93)$5.9301 Tax ($62.23) ($62.23)$62.2301 Tax ($3.31) ($3.31)$3.3101 Tax ($86.75) ($86.75)$86.7501 Tax ($23.59) ($23.59)$23.5901 Tax ($10.27) ($10.27)$10.2701 Tax ($15.73) ($15.73)50 Tax ($14.83) ($14.83)50 Vehicle Fee $0.00 $0.00$30.5601 Tax ($48.07) ($48.07)50 Tax ($45.32) ($45.32)50 Vehicle Fee $0.00 $0.00$93.3901 Tax ($10.64) ($10.64)$10.6401 Tax ($19.27) ($19.27)$19.2701 Tax$0.00$0.0050 Tax ($97.09) ($97.09)50 Vehicle Fee ($10.00) ($10.00)$107.0901 Tax ($35.91) ($35.91)$35.9101 Tax ($31.17) ($31.17)$31.1701 Tax ($153.65) ($153.65)$153.6501 Tax ($35.03) ($35.03)$35.0301 Tax ($10.73) ($10.73)$10.7301 Tax ($31.25) ($31.25)$31.2501 Tax ($10.81) ($10.81)$10.81TOMMY LAWRENCE ELECTRICALCONTRACTORS INC ROXBORO, NC 27573 ProrationVehicle Sold 03/10/2016SWANN, THEODORE LINWOOD CREEDMOOR, NC 27522 Adjustment < $100 Mileage 03/18/2016STEPP, LAURIE ANNE ROXBORO, NC 27574 ProrationVehicle Sold 02/26/2016RYAN, NEIL PATRICK TIMBERLAKE, NC 27583 ProrationVehicle Sold 03/28/2016RILEY, MICHAEL LEWIS ROXBORO, NC 27573 ProrationVehicle Sold 03/30/2016PROCTOR, JAMES BERNICE SR ROUGEMONT, NC 27572 Proration Reg . Out of state 03/15/2016PARADIS, MARVIN HUGH ROXBORO, NC 27574 ProrationVehicle Sold 03/07/2016MADDEN, LESLIE BOONE SEMORA, NC 27343 Adjustment >= $100 Situs error 02/26/2016LUNSFORD, LISA BOWMAN TIMBERLAKE, NC 27583 ProrationVehicle Totalled 03/10/2016LONG, JAMES ALGIE HURDLE MILLS, NC 27541 ProrationVehicle Sold 02/19/2016LINDSEY, WALTER CORY ROXBORO, NC 27573 Proration Reg . Out of state 03/29/2016LINDSEY, WALTER CORY ROXBORO, NC 27573 Proration Reg . Out of state 03/29/2016LEISS, JONATHAN HURDLE MILLS, NC 27541 ProrationVehicle Sold 04/05/2016KING, SHAWN ANTONIO ROXBORO, NC 27573 ProrationInsurance Lapse 04/06/2016HORNE, WILLIAM EMORY JR ROUGEMONT, NC 27572 ProrationVehicle Sold 03/15/2016HEPLER, WILLIAM ROBERT TIMBERLAKE, NC 27583 ProrationVehicle Sold 04/01/2016GUERRERO, FLORENCIO CRUS ROXBORO, NC 27573 Adjustment < $100 Over Assessment 03/24/2016GREENE, TRACY MCKENSEY ROXBORO, NC 27574 ProrationVehicle Sold 04/01/2016GENTRY, SELINA LAND ROXBORO, NC 27574 ProrationVehicle Totalled 04/01/2016GARCIA, IRASEMA CASEY DURHAM, NC 27703ProrationVehicle Sold 02/22/201628
01 Tax ($27.25) ($27.25)$27.2501 Tax ($4.36) ($4.36)50 Tax ($4.11) ($4.11)50 Vehicle Fee $0.00 $0.00$8.4701 Tax ($12.83) ($12.83)$12.8301 Tax ($26.37) ($26.37)$26.3701 Tax ($18.20) ($18.20)$18.2001 Tax ($7.63) ($7.63)$7.6301 Tax ($11.60) ($11.60)$11.6001 Tax ($19.16) ($19.16)$19.1601 Tax ($33.11) ($34.77)50 Tax ($31.22) ($32.78)50 Vehicle Fee $0.00 ($0.50)$68.0501 Tax ($526.55) ($526.55)$526.55ZAKHARY, BOSHRA GEORGE DANVILLE, VA 24543ProrationVehicle Sold 03/11/2016WINSTEAD, BERNICE WALTERS ROXBORO, NC 27573 ProrationVehicle Sold 03/07/2016WILSON, CYNTHIA CRUMPTON ROXBORO, NC 27574 ProrationVehicle Totalled 03/28/2016WHITT, HUGH THOMAS ROXBORO, NC 27574 ProrationVehicle Sold 04/01/2016WALKER, ERNEST DALE JR ROXBORO, NC 27574 ProrationVehicle Totalled 03/28/2016WAGSTAFF, PAMELA TATUM ROXBORO, NC 27574 ProrationVehicle Sold 03/21/2016WADE, ROBERT EDWARD ROXBORO, NC 27573 ProrationVehicle Sold 03/18/2016WADE, ROBERT EDWARD ROXBORO, NC 27573 ProrationVehicle Sold 03/11/2016VAUGHAN, LANNY GERALD ROXBORO, NC 27573 ProrationVehicle Sold 03/16/2016TUCK, STANLEY NEWMAN ROXBORO, NC 27574 ProrationVehicle Sold 03/16/201629
AGENDA ABSTRACT
Meeting Date: April 18, 2016
Agenda Title: Cardinal Innovations Healthcare Overview of Mental
Health/Intellectual/Developmental Disability/Substance Use Disorder Services
Summary of Information: Person County allocates $318,416 in Maintenance of Effort (MOE)
funds to Cardinal Innovations Healthcare to support selected mental health, substance use disorder
and intellectual/developmental disability services. Approximately $8,000 of these funds are from
ABC Bottle Tax. In addition to MOE funds, Medicaid and state funds totaling $5,709,881 covered
services and supports for individuals residing in Person County (July-December 2015).
As of December 2015, 1,882 Personians received services via providers enrolled in the Cardinal
Innovations network which represents a 3.5% increase from the previous year. Improvements in
care have been noted with more individuals accessing 1915(b) (3) respite and fewer individuals
accessing crisis services.
During budget planning for FY17, the Community Oversight Board (COB) for Cardinal
Innovations Healthcare-OPC area will receive spending recommendations that are informed by
feedback from the Person County Manager and county staff. County stakeholders have initially
identified the following priorities
1. Emergency placement and emergency response support for children with mental health
needs coming into the foster care system
2. Emergency placement options for adults with mental health needs
3. Increased services for adolescents and adults with substance use disorders
4. Ongoing evaluation of needs and supports for individuals within Person Industries
Ms. Debra C. Farrington, MSW, LCSW and the local Director of the Orange Person Chatham
Community Office with Cardinal Innovations Healthcare will address the Board.
Recommended Action: Receive the information and continue the allocation of Maintenance of
Effort Funds
Submitted By: Heidi York, County Manager
30
Person County Dashboard
FYTD Dec'15
Youth Villages Wraparound
Person County Schools
David Rademacker
Carolina Institute for Developmental Disabilities
UNC Center for Excellence
(Report as of 1/8/2016 - Source: BIW)
Freedom House
Roots & Wings 11.5%
0.4%
$702 0.5%
Number of Members Served by Funding
$160,024
Person County Funding
Person County
Actual $ Expenses
$15,188
$88,965
$4,583
4.0%
3.5%
$132,469
$5,296
% of Total
Allocation
0.3%MH America
UNC Hospital Transition Team
$3,146Local Supports
County Funded Programs (report as of 1/19/2016)
1.5%
2.4%
$398
$1,934
Total
8.9%
$525
67.2%
$11,733
82.8%
Total County Funding
% of Funds Spent through December 31, 2015
The number of Medicaid and State members served is lower in December due to the 90 day claims lag. It is expected that these numbers will increase once all claims
are submitted.
626
571
627 624 609 616 614 595
663 625 609
507
260 228 232 233 197 206 243 225 239 233 240 204
0
100
200
300
400
500
600
700
800
Jan'15 Feb'15 Mar'15 Apr'15 May'15 Jun'15 Jul'15 Aug'15 Sep'15 Oct'15 Nov'15 Dec'15# of Members ServedDistinct Number of Members Served by Medicaid and State
Person County
Jan'15 - Dec'15
Medicaid State
31
Person County Dashboard
FYTD Dec'15
(Report as of 1/4/2016- Source: UM Manual Reporting)
Registry of Unmet Needs for Person County
51 50 49 49 49 49
0
10
20
30
40
50
60
Jul'15 Aug'15 Sep'15 Oct'15 Nov'15 Dec'15# of MembersInnovations Registry of Unmet Needs
Person County
Jul'15 - Dec'15
NC Innovations is
the Medicaid
Waiver for
individuals with
Intellectual
Disabilities.
Total # of people in
Cardinal
Innovations'
catchment area
waiting for
Innovations Waiver
Services: 1,865
111111
0
1
2
3
4
5
Jul'15 Aug'15 Sep'15 Oct'15 Nov'15 Dec'15# of MembersResidential Registry of Unmet Needs
Person County
Jul'15 - Dec'15
Residential Services
for individuals with
Intellectual
Disabilities.
Total # of people in
Cardinal
Innovations'
catchment area
waiting for
Residential Services:
56
000000
0
1
2
3
4
5
Jul'15 Aug'15 Sep'15 Oct'15 Nov'15 Dec'15# of MembersADVP Registry of Unmet Needs
Person County
Jul'15 - Dec'15
ADVP is a source of
funding for
vocational services
such as Vocational
Workshop and
Supported
Employment.
These services are
for individuals with
Intellectual
Disabilities.
Total # of people in
Cardinal
Innovations'
catchment area
waiting for ADVP
Services: 82
32
Person County Dashboard
FYTD Dec'15
(Report as of 1/20/2016 - Source: BIW)
Number of Members Served and Expenses by Service Category
These charts display the top 10 of 19 service categories. The "Other" category on these charts, includes the total of the remaining nine service categories. There will be
duplication among service categories. Please see Appendix A for a list of all 19 service categories.
Outpatient services continue to be the most utilized of all the service categories in Person County.
ICF and Innovations services continue to account for over 50% of the total service expense amount in Person County.
80 (5%)
29 (2%)
31 (2%)
36 (2%)
39 (3%)
57 (4%)
58 (4%)
60 (4%)
104 (7%)
121 (8%)
1,267 (82%)
Other
IIHS
Community Support
Residential
Inpatient
Community
Innovations
Emergency Dept.
1915 (b)(3) Services
Crisis Services
Outpatient
0 300 600 900 1200 1500
Members Served
Distinct Number of Members Served by Service Category
Person County - All Funding Sources
FYTD Dec'15
$345,254 (6%)
$169,235 (3%)
$183,153 (3%)
$209,685 (4%)
$229,682 (4%)
$234,187 (4%)
$350,727 (6%)
$486,295 (9%)
$565,699 (10%)
$1,293,488 (23%)
$1,642,476 (29%)
Other
PRTF
Crisis Services
Community
Inpatient
IIHS
Residential
1915 (b)(3) Services
Outpatient
Innovations
ICF
$- $500,000 $1,000,000 $1,500,000 $2,000,000
Expense Amount
Expense Amounts by Service Category
Person County - All Funding Sources
FYTD Dec'15
33
Person County Dashboard
FYTD Dec'15
(Report as of 1/20/2016 - Source: BIW)
The expense amounts for IIHS and PRTF decreased when compared to the first six months of FY1415. Although the number of members receiving PRTF services remained
consistent, the average length of stay decreased. The number of members receiving IIHS decreased during this time, due to the introduction of In-Home Therapy Services, an
increase in utilization reviews, and an increase in the use of MST.
There has been a large increase in the expense amount for 1915 (b)(3) Services between the first six months of FY1415 and the first six months of FY1516. The number of
members receiving this service increased 27% during this timeframe also. The increase in members served may be attributed to the increase in 1915 (b)(3) Services providers.
"Other" includes the total of the remaining nine service categories.
Number of Members Served and Expenses by Service Category (continued)
Outpatient continues to be the most utilized service category by Medicaid members in Person County.
Outpatient continues to be the most utilized service category by State members.
Outpatient 1915 (b)(3)
Services
Emergency
Dept.Innovations Crisis
Services Inpatient IIHS ICF
Psych
Rehab
Community
Support Other
Jul'14-Dec'14 92182686268345723211686
Jul'15-Dec'15 940 104 60 58 48 37 26 24 20 18 36
0
250
500
750
1,000
# of Members ServedDistinct Number of Members Served - Medicaid Funding
Person County - Top 10 Service Categories
ICF Innovations
1915 (b)(3)
Services Outpatient Inpatient IIHS PRTF
Psych
Rehab
BH Long
Term
Residential
Crisis
Services Other
Jul'14-Dec'14 $1,685,348 $1,460,153 $342,354 $449,824 $260,795 $473,539 $273,488 $103,549 $78,704 $98,901 $158,513
Jul'15-Dec'15 $1,642,476 $1,293,488 $486,295 $435,550 $222,535 $199,589 $169,235 $103,566 $102,470 $66,202 $110,341
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
Expense AmountExpenses by Service Category - Medicaid Funding
Person County - Top 10 Service Categories
Outpatient Crisis Services Community Residential
Community
Support IIHS Inpatient MST
Jul'14-Dec'14 347 105 66 46 13 0 0 1
Jul'15-Dec'15 35174573613 3 2 0
0
100
200
300
400
# of Members ServedDistinct Number of Members Served - State Funding
Person County
34
Person County Dashboard
FYTD Dec'15
(Report as of 1/20/2016 - Source: BIW)
Number of Members Served and Expenses by Service Category (continued)
Although there has been a decrease, Residential and Community services continue to have the highest State expense amounts in Person County.
The expense amount for Crisis Services decreased when compared to the first six months of FY1415. There was a 30% decrease in the number of members receiving this service
during this time also.
There has been an overall decrease in the number of members receiving Mobile Crisis Management services in Person County. The decrease may be attributed to this service no
longer being available in the Emergency Department.
The expense amounts for IIHS and Inpatient Services increased from the first six months of FY1415 to the first six months of FY1516. No State funded member had received
these services in Person County, during the first six months of FY1415.
Facility Based Crisis Mobile Crisis
FY1415 Medicaid Cost of Services $46,912 $51,989
FY1516 Medicaid Cost of Services $36,752 $29,724
FY1415 State Cost of Services $84,978 $67,265
FY1516 State Cost of Services $76,942 $40,113
$-
$25,000
$50,000
$75,000
$100,000
Expenses by Crisis Services - Medicaid & State Funding
Person County
FYTD Comparison
Facility Based Crisis Mobile Crisis
FY1415 Medicaid Members Served 29 64
FY1516 Medicaid Members Served 25 44
FY1415 State Members Served 56 83
FY1516 State Members Served 42 58
0
25
50
75
100
Distinct Number of Members Served by Crisis Services - Medicaid & State Funding
Person County
FYTD Comparison
Residential Community Outpatient Crisis Services IIHS
Community
Support Inpatient MST
Jul'14-Dec'14 $397,216 $267,535 $130,069 $152,569 $0 $29,406 $0 $14,107
Jul'15-Dec'15 $350,727 $209,685 $130,149 $116,952 $34,599 $28,877 $7,147 $0
$0
$100,000
$200,000
$300,000
$400,000
$500,000
Expense AmountExpenses by Service Category - State Funding
Person County
35
Person County Dashboard
FYTD Dec'15
(Report as of 1/20/2016 - Source: BIW)
The FY1516 cost of service is lower in December due to the 90 day claims lag. It is expected that this number will increase once all claims are submitted.
(Report as of 1/8/2016 - Source: BIW)
Freedom House Recovery Center, Inc.
Carolina Behavioral Care, P.A.
Securing Resources for Consumers, Inc.
Person Industries
Person Memorial Hospital
Person County Group Homes, Inc.
Private Diagnostic Clinic, PLLC
UNC Faculty Physicians
Community Counseling Services, PC
J-1 Consultants, LLC 23
FYTD Dec'15
939
101
85
78
47
42
41
38
28
Top 10 Providers - Total Paid Claims
Provider Information for Person County - Number of Members Served and Payments
Innovations - Members Served and Cost of Services
The number of members receiving Innovations services decreased in December 2015. This is due to claims lag and the number is expected to increase once all claims
are submitted.
Freedom House Recovery Center, Inc.
$757,264
McDaniel Homes, LLC
Person County Group Homes, Inc.
Residential Services, Inc.
$686,980
$316,579
$186,694
Murdoch Center
$86,923Sunrise Clinical Associates, PLLC
$104,001O'Berry Center
Community Care Service, LLC $95,356
FYTD Dec'15
$826,514
Top 10 Providers - Members Served
Person Industries
$185,523
$144,211
J-1 Consultants, LLC
61 61 61 62 61 615858585757
43
0
20
40
60
80
Jul Aug Sep Oct Nov Dec# of Members ServedInnovations Recipients - Distinct Number of Members Served
Person County
FYTD Comparison
FY1415 Members Served FY1516 Members Served
$256,272 $245,836 $239,906 $252,203 $226,057 $239,880 $247,181 $239,220 $226,292 $231,463 $210,829 $138,503 $-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
Jul Aug Sep Oct Nov DecCost of ServiceInnovations Recipients - Cost of Service
Person County
FYTD Comparison
FY1415 Expense FY1516 Expense
36
Person County Dashboard
FYTD Dec'15
Appendix A
Mandated service categories effective 7/1/2013.
Service to help adults with psychiatric disabilities manage their illness and their lives with as little professional intervention as
possible.
Emergency Department
MST
Outpatient
Outpatient ED
Partial Hosp/Day Tx
Service Category
1915 (b)(3) Services
ACTT
BH Long Term
Residential
Case Management
Community
Community Support
Crisis Services
IIHS
ICF
Innovations
Inpatient
Assertive Community Treatment Team - services received in the community that address functional areas of the identified
population.
Residential
PRTF
Psych Rehab
Additional supports for Medicaid recipients such as Community Guide and Individual Support.
Definition
Hospital-based psychiatric care.
Multisystemic Therapy is a family and community-based therapy for juveniles.
Services received in the community including evaluation, therapy, and psychiatric care.
Services provided in a hospital Emergency Department on an outpatient basis.
A short-term service for acutely mentally ill children or adults designed to prevent hospitalizations or to serve as a step down for
those leaving an inpatient facility.
Group settings that serve people across all disability groups.
Psychiatric Residential Treatment Facilities provide residential care to persons under the age of 21 who need 24-hour supervision
and specialized interventions.
A long-term residential program for people with behavioral health needs.
The coordination of services for members by a professional who is responsible for the assessment of need and implementation of
care plans.
Services that are provided in the community.
Community based mental health and substance abuse rehabilitation services and interventions.
Services received in a crisis or emergency situation such as Mobile Crisis and Facility-based crisis.
Hospital emergency department.
Intermediate Care Facility for individuals with Intellectual Disabilities
Intensive In-Home Services - services provided in the person's home by a small team with at least one Licensed Professional.
Medicaid Waiver for individuals with Intellectual Disabilities
37
Person County Service Categories by Age and DiagnosisJuly - December 2015Report as of 2/16/2016 - Source: BIWPlease note: Child is 0-20 years and Adult is 21+ years.Outpatient services were the most utilized in Person County during the first six months of FY1516. Adults accounted for the majority of the members receiving Outpatient services during this time.OutpatientCrisisServices1915 (b)(3)ServicesEmergencyDept.Innovations Community Inpatient ResidentialCommunitySupportIIHS OtherAdult851 111 83 46 46 43 23 36 31 0 57Child425 12 22 22 12 14 17 00 30 27Total1275 123 105 68 58 57 40 36 31 30 8402004006008001000Number of Members ServedDistinct Number of Members Served by Service Category - All FundingPerson County - By Age GroupJul'15 - Dec'1538
Person County Service Categories by Age and DiagnosisJuly - December 2015Report as of 2/16/2016 - Source: BIWPlease note: Child is 0-20 years and Adult is 21+ years.ICF and Innovations services for adults had the highest expense amounts in Person county during the first six months of FY1516. $1,742,226 $1,217,054 $375,790 $457,097 $354,086 $0 $44,578 $155,518 $178,712 $0 $231,878 $72,283 $164,555 $213,289 $38,484 $0 $239,868 $192,580 $80,468 $6,158 $169,678 $129,251 $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 $2,000,000Expense AmountExpense Amount by Service Category - All FundingPerson County - By Age GroupJul'15 - Dec'15AdultChild39
Person County Service Categories by Age and DiagnosisJuly - December 2015Report as of 2/16/2016 - Source: BIWMembers with a MH diagnosis utilized Outpatient services more than any other service category during the first six months of FY1516.10977567570038731305920861912003235033513115857260024020040060080010001200Members ServedDistinct Number of Members Served by Service Category - All FundingPerson County - By DiagnosisJul'15 - Dec'15MHSUDDD40
AGENDA ABSTRACT
Meeting Date: April 18, 2016
Agenda Title: Community Child Protection Team Annual Report
Summary of Information:
Community Child Protection Teams (hereafter, CCPT) were established as one means for the state
and local communities to form a partnership to strengthen child protection. CCPT were established
in response to Executive Order 142 in May 1991. The duties and responsibilities of the CCPT are
contained in 10A NCAC 70A .0201.
In North Carolina, each CCPT reviews active child welfare cases, fatalities, and other cases brought
to the team for review. The purpose of the case reviews is to identify systemic deficiencies in child
welfare services or resources. Once identified, teams develop strategies to address the gaps in the
child welfare system within the county and report to the state areas of concern that warrant action by
the state. Teams promote child well-being through collaboration. CCPT also promote child well-
being through public awareness.
The Person County CCPT would like to give a report to the board of Person County Commissioners.
Recommended Action: No action required by the board, but it is law that the CCPT give an annual
report to the Commissioners.
Submitted By:
Carlton B. Paylor Sr., MBA
Director
Person County DSS
DSS Director
41
AGENDA ABSTRACT
Meeting Date: April 18, 2016
Agenda Title: DSS FY2014-2015 Annual Report Presentation
Summary of Information: The Fiscal Year Annual Report for Person County DSS is compiled of
data used to inform the public of the work that is accomplished by the agency. The annual report
shows detailed information in all areas of DSS state and federal mandated programs.
Person County Social Services Director Carlton B. Paylor would like to present the FY2014-
2015 Annual Report to the Person County Board of Commissioners.
Recommended Action: No action required by the board.
Submitted By:
Carlton B. Paylor Sr., MBA
Person County DSS Director
42
AGENDA ABSTRACT
Meeting Date: April 28, 2016
Agenda Title: Broadband solution
Summary of Information:
In late 2013, Person County released an RFP to provide broadband services to the unserved areas of
the county. Only one proposal was received in Feb 2014. The proposal was a wireless solution and
required vertical assets to be in place before the project could begin. At the same time, the public
safety departments were experiencing issues with their communication system and requested an
upgrade, which included constructing public safety towers. Implementation of the broadband project
was put on hold until the public safety towers were completed.
Since 2013, technology and the marketplace for broadband providers have changed significantly. The
broadband proposal that was received in 2014 is outdated. Staff recommends releasing a new RFP
with the help of a consultant. Before signing a contract with a consultant (see attached), staff needs
feedback on the type of broadband solution that the BOC prefers, if any. Thus far, commissioners
have discussed a Fiber To The Home (FTTH) solution and a wireless solution.
A FTTH solution will have a positive impact on economic development, providing businesses a
necessary tool for growth and serving as a recruitment tool for new businesses. However, a FTTH
solution is expensive and is a long-term solution, requiring years of investment and development.
A wireless solution is much less expensive and faster to implement. The grant request from the
vendor in 2014 was $100,000 with a build out of approximately one year. However, a wireless
solution does not provide the bandwidth necessary for meaningful economic growth.
Recommended Action: Provide staff with feedback about broadband technology preference.
Authorize the County Manager to sign the broadband consulting contract.
Submitted By: Assistant County Manager, Sybil Tate
43
NORTH CAROLINA
AGREEMENT FOR SERVICES
PERSON COUNTY
THIS AGREEMENT FOR SERVICES (this “Agreement”), made and entered into this ___ day of
_April__2016 by and between Person County, a body politic and corporate of the State of North Carolina,
(hereinafter referred to as the “County”), and Mighty River, LLC (hereinafter referred to as “Contractor”).
WHEREAS, Contractor, has agreed to provide services in a professional manner in accordance with
the standards of Contractor’s industry and as hereinafter set forth; and
WHEREAS, the County wishes to enter into an Agreement with Contractor to provide the services
specified in Appendix 1, Scope of Work, attached hereto and incorporated herein by reference.
NOW THEREFORE, in consideration of the mutual agreements described below, the parties agree as
follows:
1. Term of Agreement: The initial term of this Agreement shall commence on July 1, 2016 and end on
December 31, 2016.
2. Scope of Service: The Contractor shall provide to the County the Services (the “Services”) set forth in
the “Scope of Work” attached hereto as Appendix 1, which is incorporated herein and made an integral part of
the Agreement.
3. Compensation: As compensation for the services to be provided by Contractor, the County shall pay
the Contractor monthly amount of $ 4,000.00 payable within thirty (30) days from receipt of invoice, or as
otherwise set forth in Appendix 1.
4. Insurance: Contractor shall maintain insurance policies at all times with minimum limits as follows:
Coverage
Worker’s Compensation
Statutory Limits
General/Professional Liability
$100,000 bodily injury per person (BI)
$500,000 bodily injury per occurrence (BI)
$100,000 property damage (PD)
Automobile Liability
$250,000 bodily injury per person (BI)
$100,000 property damage (PD) or
All insurance policies shall be issued by companies authorized to do business under the laws of the State of
North Carolina and shall be rated not less than “A” by A.M. Best and Company. Contractor shall furnish
Certificates of Insurance to the County, naming the County as an additional insured, prior to the
commencement of operations. The certificates shall clearly indicate that Contractor has obtained insurance of
the type, amount, and classification as required for strict compliance with this paragraph and that no material
change or cancellation of the insurance shall be effective without thirty (30) days prior written notice to the
County. Compliance with the foregoing requirements shall not relieve Contractor from any liability or
obligations under this Agreement.
5. Confidentiality: All proprietary data and information, if any, furnished to Contractor by the County shall
be regarded as confidential, shall remain the sole property of the County and shall be held in confidence and
safekeeping by Contractor for the sole use of the County and Contractor under the terms of this Agreement.
Contractor agrees that its officers, employees and agents will not disclose to any person, firm or entity other
44
Person County Services Agreement 2
than the County or its designated legal counsel, accountants or practice management consultants any
information about the County. Contractor agrees to carry out its obligations to the County in compliance with all
privacy and security regulations required by law.
6. Status of Parties: Nothing contained in this Agreement shall be construed as establishing a partnership
or joint venture relationship between Contractor and the County. Contractor and its employees and
representatives are independent contractors, solely responsible for its or their performance under this
Agreement and shall have no legal authority to bind the County.
7. Assignment and Subcontracting: Neither this Agreement nor any rights or obligations hereunder shall
be subcontracted, assigned, or delegated by Contractor without prior written consent of the County, which
consent may be withheld in the County’s sole discretion.
8. Binding Effect: This Agreement shall be binding upon the parties hereto, their heirs, administrators,
executors, successors and assigns, if such assignment has been approved by the County.
9. Notices: Any notice or other communication required or permitted under this Agreement shall be in
writing and shall be deemed to have been given on the date delivered personally or deposited in the United
States Postal Service, certified mail, return receipt requested, with adequate postage affixed, addressed as
follows:
Person County Mighty River, LLC
Attn: Sybil Tate Attn: April Freddoso
304 S. Morgan Street, Rm 211 137 S. White Street
Roxboro, NC 27573 Wake Forest, NC 27587
Either party may change its address for notices under this Agreement by giving written notice of such change
to the other party in accordance with the terms of this paragraph.
10. Governing Law: This Agreement and the rights and obligations to the parties hereunder shall be
construed and governed by the laws of the State of North Carolina and venue for any proceedings arising
hereunder shall be in the state court of appropriate jurisdiction located in Person County, North Carolina.
11. Modifications: This Agreement may be amended or modified by the mutual written consent of the
parties. A modification is not enforceable against the County unless it is signed by the County Manager or
other duly authorized official.
12. Entire Agreement: This Agreement contains the entire agreement between the parties pertaining to the
subject matter of this Agreement. With respect to that subject matter, there are no promises, agreements,
conditions, inducements, warranties or understandings, written or oral, expressed or implied, between the
parties, other than as set forth or referenced in this Agreement.
13. Waiver: A waiver of any provision of this Agreement must be in writing, designated as such, and
signed by the party against whom enforcement of the waiver is sought. The waiver of a breach of any
provision of this Agreement shall not operate or be construed as a waiver of any subsequent or other breach
thereof.
14. Termination: This Agreement may be terminated as follows:
(i) Cause: If the services provided by the Contractor under this Agreement are determined to be
unsatisfactory or unacceptable, as determined by the County Manager, this Agreement may be
terminated by the County for default. Grounds for termination for default shall include, but not be
limited to:
45
Person County Services Agreement 3
(a) Failure to respond to all reasonable requests from the County to provide services
covered by this Agreement.
(b) Failure to maintain equipment in accordance with the requirements of the this
Agreement and with all laws.
(c) Lack of proper insurance as required under this Agreement.
(d) Charging rates or fees in excess of those provided in this Agreement.
(e) Inefficient, or unsafe practices in providing services.
(f) Other actions which impact unfavorably on the faithful performance of this Agreement.
(ii) Convenience: The County reserves the right to terminate this Agreement upon thirty (30) days
written notice to Contractor for any reason deemed by the County to serve the public interest.
This termination for convenience will not be made when termination is authorized under any
other provisions of this Agreement. In the event of such termination the County shall pay the
Contractor those costs directly attributable to services received by the County in compliance
with the Agreement prior termination. Provided, however, that no costs will be paid to the
Contractor which are recoverable in the Contractor’s normal course of doing business. The
County is not liable for loss of any profits anticipated to be made hereunder, nor for any special,
consequential or similar damage.
15. Annual Appropriations and Funding. This Agreement is subject to the annual appropriation of funds by
the Person County Commissioners. Notwithstanding any provision herein to the contrary, in the event that
funds are not appropriated for this Agreement, the County shall be entitled to immediately terminate this
Agreement, without penalty or liability, except the payment for all service satisfactorily provided under this
Agreement up to and through the Contractor’s receipt of notice of termination.
16. Hold Harmless: Contractor agrees to indemnify and hold harmless the County, its agents, servants and
employees from any and all claims, actions, lawsuits, damages, judgments or liabilities of any kind whatsoever
arising out of the provision of service under this Agreement.
17. County Policy: The County opposes discrimination on the basis of race and sex and requires all of its
contractors to provide a fair opportunity for minorities and women to participate in their work force and as
subcontractors and vendors under County contracts.
IN WITNESS WHEREOF, the parties have executed this Agreement in their official capacities with legal
authority to do so.
Person County:
By:____________________________________
Contractor
By: _________
April Freddoso
Mighty River, LLC
137 S. White Street
Wake Forest, NC 27587
919-802-4777 Fax: 919-556-5955
april.freddoso@gmail.com
This instrument has been pre-audited in
the manner required by the Local
Government Budget and Fiscal Control
Act.
Amy Wehrenberg, Finance Director
46
Person County Services Agreement 4
APPENDIX 1
SCOPE OF WORK
PROJECT NAME/Location: Broadband RFP and technical support
SCOPE OF SERVICE:
Person County is preparing to release an RFP for a broadband provider to serve the unserved areas of the
County. The County intends to use the granting authority from SB 572 to attract a vendor. SB 572 does not
allow the County to specify the technological solution (wireless, fiber, coax, DSL, etc.), for providing
broadband, but may not prohibit the county from specifying bandwidth specifications for service; therefore, the
services needed may change based on the type of vendor that is chosen.
Below is a list of potential services to be completed:
1) Meet with Person County staff to discuss needs and goals.
2) Develop and help to implement a demand aggregation strategy by which businesses and consumers are
approached about potential participation in the RFP process. Work with Person County Economic
Development and the local Chamber of Commerce to develop potential participants. Work with GIS and
IT to update online survey data about potential residential consumers.
The following populations should be included in the survey, recognizing that different survey tools may
be necessary to gain information from different populations;
a. Residential customers
b. Business 1-50 employees
c. Business >50 employees
d. Government –General
e. Government – First Responders/Public Safety
f. Healthcare Entities (public and private health)
g. Libraries
3) Create survey report tools for each population
4) Work with Person County GIS to map the demand aggregation.
5) Develop a technical spec for the RFP based on the demand aggregation results
6) Work with County Attorney and County Procurement to finalize an RFP based on the parameters set
forth in Senate Bill 572 that leverages the County's assets to increase broadband availability for
unserved county facilities, consumers, and businesses in Person County.
7) Evaluate RFP responses with county staff.
8) Provide support during contract negotiations and contract development. Attend meetings, as needed,
with RFP respondents and staff during contract development.
9) Provide third-party oversight of implementation of chosen solution, as requested by Person County.
10) Coalesce specific information on sources of funding (Federal, State, Private) that are available to Person
County anchor institutions and service providers and sources of funding that have already been
committed for institutions or facilities in Person County.
11) Based on these funding sources, create a broadband strategic opportunity roadmap for the County. The
roadmap will include a timeline and estimated cost of providing a FTTH network to all Person County
residents and businesses.
Other tasks:
Present information to BOC at board meetings, as needed.
47
Person County Services Agreement 5
TOTAL COSTS:
The agreement would cover the period July 1, 2016-December 31, 2016 (6 months) at a flat fee of $4,000 per
month (not to exceed $24,000).
Notes:
• Mighty River, LLC assumes all risks for hours exceeding the planned amount.
• If scope of work increases beyond deliverables, Person County and Mighty River agree to
discuss the impact of this on the monthly retainer.
• All costs of work, besides travel, are included in the fee.
• Travel at the request of Person County will be reimbursed based an actual receipts for airfare,
lodging, mileage, ground transportation, per diem. At no time will the reimbursements for
mileage and per diem exceed the GSA (Federal Government) rates.
• Person County will have the option of terminating this agreement with 30 days notice at any time
prior to the December 31, 2016 end of term. In the event of cancellation, the county will only be
obligated to pay a pro-rated portion of the monthly retainer.
COMPLETION DATE: December 31, 2016
026664-00002000/1574153v2.0 48
AGENDA ABSTRACT
Meeting date: April 18, 2016
Agenda Title: Recommended Capital Improvement Plan (CIP) for Fiscal Years 2017-
2021
Summary of Information: Discussion and approval of the Recommended 5-year CIP
that was presented to the Person County Board of Commissioners on April 4, 2016.
The adoption of this CIP will allocate funding for the projects in FY 2016-2017 and set
the priorities of the projects for the coming fiscal years. The total amount proposed for
FY17 is $9.5M. Of this amount, $7.1M will be financed and supported by debt proceeds
allocated to the construction of the Senior Center and the Communications Towers
project. The remaining amount of $2.4M will be funded through county funds for
various projects as prioritized by the Board.
Recommended Action: Direct staff on any changes to the document and then adopt
the Capital Improvement Plan.
Submitted By: and Heidi York, County Manager and Amy Wehrenberg, Finance
Director
49