Agenda Packet August 1 2016PERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
August 1, 2016
6:00pm
CALL TO ORDER ………………………………………………….. Chairman Newell
ITEM #1
Closed Session #1 for the purpose of considering appointment of individuals through
an informal interview process with applicants of boards and committees per General
Statutes 143-318.11(a)(6) for the following:
A. ABC Board
B. Piedmont Community College Board of Trustees
C. Social Services Board
Return to Open Session for Board discussion and action as deemed appropriate
ITEM #2
Appointment to Boards and Committees …………………………….. Brenda Reaves
A. ABC Board
B. Piedmont Community College Board of Trustees
C. Social Services Board
D. Environmental Issues Advisory Committee
E. Juvenile Crime Prevention Council
Recess to the regularly scheduled meeting at 7:00pm
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7:00pm
CALL TO ORDER…………………………………………………... Chairman Newell
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10 minute segment which
is open for informal comments and/or questions from citizens of this county on issues,
other than those issues for which a public hearing has been scheduled. The time will
be divided equally among those wishing to comment. It is requested that any person
who wishes to address the Board, register with the Clerk to the Board prior to the
meeting.
ITEM #3
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A. Duke Energy Electric Vehicle Charging Station Grant
NEW BUSINESS:
ITEM #4
Broadband RFP ……………………………………………………………… Sybil Tate
ITEM #5
Bethel Hill Tower Easement ……………………………………………… Ray Foushee
ITEM #6
Stormwater Professional Services Options ………………………………… Sybil Tate
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
CLOSED SESSION #2
A motion to enter Closed Session per General Statute 143-318.11(a)(5) for the purpose to
consider the acquisition or lease of real property with the following individuals permitted to
attend: County Manager, Heidi York, Clerk to the Board, Brenda Reaves, County Attorney,
Ron Aycock, and Summer Intern, Ellis Johnson.
CLOSED SESSION #3
A motion to enter Closed Session per General Statute 143-318.11(a) (3) to consult with an
attorney and General Statute 143-318.11(a) (5) to establish, or to instruct the public body's
staff or negotiating agents concerning the position to be taken by or on behalf of the public
body in negotiating the price and other material terms of a contract with the following
individuals permitted to attend: County Manager, Heidi York, Clerk to the Board, Brenda
Reaves, County Attorney, Ron Aycock, Assistant County Manager, Sybil Tate, and
Summer Intern, Ellis Johnson.
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate by the
Board.
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PUBLIC NOTICE
The Person County Board of Commissioners, by action at its meeting on
July 18, 2016, has recessed the meeting until August 1, 2016 at 6:00pm. The
meeting will be held in the Board’s usual meeting room 215 in the County Office
Building.
Brenda B. Reaves, NCCCC, CMC
Clerk to the Board
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AGENDA ABSTRACT
Meeting Date: August 1, 2016
Agenda Title: Informal Interviews
Summary of Information:
The Board of Commissioners, at its meeting on June 20, 2016, elected to hold the informal interview
process for applicants of the ABC Board, the Piedmont Community College Board of Trustees and
the Social Services Board on August 1, 2016 starting at 6:00pm. A copy of the board applications for
the interested citizens are attached.
The Board of Commissioners will enter Closed Session #1 for the purpose of considering
appointment of individuals through an informal interview process with applicants of boards and
committees per General Statutes 143-318.11(a)(6) for the following:
A. ABC Board
B. Piedmont Community College Board of Trustees
C. Social Services Board
Recommended Action: Conduct the informal interviews with the applicants, return to open session
for Board discussion and action as deemed appropriate.
Submitted By: Brenda B. Reaves, Clerk to the Board
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AGENDA ABSTRACT
Meeting Date: August 1, 2016
Agenda Title: Boards and Committees Appointments
Summary of Information:
Attached are citizen applications for consideration for appointment received for current vacancies on
county boards and committees.
Environmental Issues Advisory Committee
3-Year Term: 1 position each representing the following townships:
Bushy Fork, Cunningham, and Flat River
Duties: Advises the Board of County Commissioners on the environmental needs in the county’s
townships; meets the first Thursday of every other month at Tricia’s Expresso at 5:30pm.
1) Al Stehle requests appointment to represent the Cunningham Township
Juvenile Crime Prevention Council
1-Year Initial Term: 2-Year Reappointment
1 position for a substance abuse professional,
1) Bruce Walsh requests appointment
1 position for a person under the age of 21,
2-Year Term:
1 position for a Juvenile Defense Attorney,
1) Melinda Fife requests appointment
1 position for a representative or person affiliated with Mental Health,
1) Martha Pickett requests appointment
Duties: Annually reviews the needs of juveniles in the county who are at risk of delinquency
or who have been adjudicated, undisciplined, or delinquent and the resources available to address
those needs; meets the second Wednesday of each month at 1:00pm.
Recommended Action: Board nomination for appointment as deemed appropriate.
Submitted By: Brenda B. Reaves, Clerk to the Board
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AGENDA ABSTRACT
Meeting Date: Aug. 1, 2016
Agenda Title: Duke Energy Electric Vehicle Charging Station grant
Summary of Information: Duke Energy is offering a grant program to encourage installation of
electric vehicle charging stations. The grant pays for 100% of the costs of the station and
installation. No match is required. Operating and maintenance costs are not eligible for grant funding
and would be the responsibility of the owner of the parking facility.
The following locations may be considered for funding for electric vehicle charging stations:
1. Huck Sansbury parking lot
2. Mayo Park parking lot
3. Merritt Commons parking lot
4. Human Services parking lot
5. PCOB parking lot
6. Library parking lot
The grant application is due Sept. 1st. Award notification will occur in Dec 2016.
Recommended Action: Direct staff to apply for the grant
Submitted By: Assistant County Manager, Sybil Tate
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AGENDA ABSTRACT
Meeting Date: August 1, 2016
Agenda Title: Broadband RFP
Background:
At the April 28th BOC meeting, the Board instructed staff to engage a consultant to develop an RFP
for improving broadband access in Person County. The Board expressed interest in exploring
wireless and fiber options.
Summary of Information:
Staff has met with the consultant to discuss the broadband RFP specifications. However, the
consultant needs the BOC’s input before the RFP can be completed.
If the BOC provides feedback at the August 1 meeting, the consultant will present the final RFP at
the August 15th meeting.
Recommended Action: Provide consultant with feedback.
Submitted By: Assistant County Manager, Sybil Tate
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Person County Board of CommissionersBroadband Vision August 1, 201626
OUTLINE•Vision and Outcomes•Existing conditions ‐unserved/underserved•Is there demand for broadband?•Existing laws•What are other counties doing?•What are our options? •Next steps27
VISION and OUTCOMESVISION: Provide access to high speed internet for Person County residents and businesses.•Residential–Improve education opportunities/close education gaps–Allow opportunity to work from home–Encourage small business development•Commercial/Business–Retain existing businesses–Attract new businesses–Create opportunities for small business to grow•Government–Improves reliability of communication–Public safety communication system upgrade –Decreases lifetime costs of Internet service28
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ResidentialUnserved map with survey data30
•“Not only do we have school age kids, but my husband and I both have jobs that could be done from home quite often….We have struggled with this since we moved in four years ago and I know the rest of our community struggles with the same.”•“When we purchased the property, we did not realize that basic utility services were not provided. We would not have made the property purchase nor built the home here. Now all we want to do is put it all up for sale.”•“We are planning on moving to our house at Mayo Lake but we have been waiting for high speed internet for years.”31
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CommercialKey corridor map33
•“Internet has gone down for extended periods of time over the past year. Service has improved over past 6 months but was subpar the 6 months before that. We rely entirely on internet‐‐this is a physicians office and we have an electronic medical record. Continual service and prompt restoration of service are paramount .”•“CenturyLink will not upgrade our speed. We are currently at the lowest speed available which makes running a successful business very hard. We have called over and over again but they refused to make any upgrades. “100% of respondents stated that they would be interested in faster internet service at prices that are competitive with their current costs.34
Existing Legislation•No public broadband systems allowed ‐City of Wilson built their system prior to this law (SL 2011‐84; HB 129) •Authorized to build‐out broadband to county facilities•Allowed to provide a grant to incent build‐out to unserved areas for economic development purposes (SL 2012‐86; SB 572)•Cities have the ability to construct infrastructure and lease it within the City limits; no such legislation exists for counties35
What are other counties doing?1. Yadkin County model‐local provider2. Stokes County model –incent build‐out3. Urban areas model –aggregate demand4. Do nothing – wait for legislation to change5. Develop a new model36
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OPTION #1 –New modelProsCons•Long term fixed cost for county government •Provides a real asset owned by the County •Asset to close economic development deals•May improve financial viability of RFP•Control over timeline of Phase 1 build‐out•Potential for grant funds to pay for build‐out•Work with wireless providers to build where they need –replaces county revenue stream for provider•Likely reduces amount of grant funds needed by private provider•Estimated county capital cost = $2.15M (52.26 miles x $40,000 per mile + 60K equipment) + •$27,600 in annual operating + •grant funds for additional privately‐owned phases ($300K/yr? for 10‐15 yrs)•County assets have undetermined value in current state law framework•Risk of using a new model41
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OPTION #2 –Stokes County modelProsCons•Estimated cost = grant funds only ($600K/year for 10‐15 years?)•Private provider assumes all the costs of construction, operation and maintenance•No input into rate structure for •County•Wireless backhaul •Companies and residents•Less control over time of build out to county facilities•County does not own any asset after investment46
OPTION #3 –Do NothingProsCons•Cheapest option from a cash flow perspective•Legislation may change, making the system easier (not necessarily cheaper) to build out•No risk•Loss of economic development advantage•Continue to pay a private provider for internet for county facilities•Citizens continue to be dissatisfied•Threat in not protecting base of economic activity 47
What is the desire of the Board?Options 10 year cost Key OutcomesOPTION #1New model$2.09M ‐build out (one‐time)$60K –equipment (one‐time)$276K‐operating ($27.6K/year)$3M –grant funds($300K/year) $5.43M TOTAL•Own asset•Reduced cost of county internet service•Some control over serviceOPTION #2 Stokes Cnty. model$6M ($600K/yr); build out could take up to 15 yrs•Lower annual costs•No maintenance costsOPTION #3Do nothing$0•No cost•No risk•Laws may change in county’s favor48
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What’s next?Date ActionAug.15, 2016Approve RFP –BOC meetingOct 4, 2016Vendor applications dueOct 17, 2016Vendor selection –BOC meetingNov 21, 2016Contract approval –BOC meeting*$100,000 in FY17 CIP for this project**If a fiber option is chosen, funds would need to be allocated in FY18‐22 CIP (presented to BOC in April; $ available July 2017)50
Questions?51
AGENDA ABSTRACT
Meeting Date: August 1, 2016
Agenda Title: Bethel Hill tower access easement
Background information:
As part of the upgrades to the public safety communication system, the county will construct a tower
located on Bethel Hill Charter School property.
Summary of Information:
Access to the tower site was planned via Bethel Hill Charter School property; however, this access
requires crossing a stream, which triggers State regulations and approvals. Therefore, staff
approached an adjacent property owner to discuss allowing access via his property, but he declined.
Recently, staff visited the site and discussed accessing the tower with the property owner again. This
time, he agreed to an access easement to the tower site via his driveway in exchange for $10,000,
repair of the driveway upon completion of the tower, and new gravel every four years.
The cost of accessing the site via Bethel Hill Charter School’s property is estimated at $105,000.
The cost of accessing the site via the adjacent property owner’s land is estimated at $43,250.
Recommended Action: Authorize the Chairman to sign the access easement.
Submitted By: General Services Director, Ray Foushee
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AGENDA ABSTRACT
Meeting Date: August 1, 2016
Agenda Title: Stormwater professional services options
Summary of Information:
When a stormwater plan is required for a project, citizens must work with the county’s
contracted engineer to ensure that the plan meets the requirements of the county’s
stormwater ordinance. The citizen must also work with the county's contracted attorney
to ensure that access is available for annual inspection of the BMP and that maintenance
will be conducted in accordance with the ordinance.
Currently, Person County’s engineering and legal stormwater services are managed by an
attorney in Oxford, NC and an engineer in Winston-Salem, NC. The county has the
authority to choose to contract with professionals located closer to Person County.
Staff has researched hiring local professionals to manage both the legal and engineering
services for stormwater agreements. We have identified one legal firm located in
Roxboro and two engineering firms located in Durham.
The estimated additional costs for transitioning to new legal and engineering services are
$14,400. This cost includes a 4 hour training session and an estimated 20 hrs of transition
time. During the training session and the transition time, the existing and new legal and
engineering professionals would charge the county for their time. Once the transition is
complete, the county would realize a savings for legal services and approximately the
same costs or slightly higher costs for engineering services.
The estimated cost increase can be covered by the existing budget and the Stormwater
Fund’s fund balance.
Recommended Action
Provide staff with feedback.
Submitted by:
Sybil Tate, Assistant County Manager
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