Agenda Packet August 15 2016PERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
August 15, 2016
9:00am
CALL TO ORDER…………………………………………………... Chairman Newell
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
RECOGNITION(S)
ITEM #1
Resolution of Appreciation ………………………………………… Chairman Newell
Person County Retiree, Annie Gibson
ITEM #2
PUBLIC HEARING:
Consider Revolving Loan Fund Program Application by
Strickland & Jones Funeral Home ………………………………………… Heidi York
ITEM #3
Consideration to Grant or Deny Request by Strickland &
Jones Funeral Home for a Revolving Loan Funding ……………... Chairman Newell
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INFORMAL COMMENTS
The Person County Board of Commissioners established a 10 minute segment
which is open for informal comments and/or questions from citizens of this
county on issues, other than those issues for which a public hearing has been
scheduled. The time will be divided equally among those wishing to comment.
It is requested that any person who wishes to address the Board, register with
the Clerk to the Board prior to the meeting.
ITEM #4
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A. Approval of Minutes of July 18, 2016,
B. Approval of Minutes of August 1, 2016,
C. Budget Amendment #3,
D. Home & Community Care Block Grant Final Revised County Funding Plan
for FY2016,
E. Request from a Private Resident to Connect to the City Sewer,
F. Mt. Tirzah Right of Entry Letter
G. Tax Adjustments for the month of August 2016
a. Tax Releases, and
b. NC Vehicle Tax System pending refunds
UNFINISHED BUSINESS:
NEW BUSINESS:
ITEM #5
Request for Proposals for County-wide Convenience Centers ….... Chairman Newell
ITEM #6
Solid Waste Franchise public announcement ……………………... Chairman Newell
ITEM #7
Broadband RFP ……………………………………………………………… Sybil Tate
ITEM #8
Board and Committee Appointments …………………………………. Brenda Reaves
A. Animal Services Advisory Committee
B. Workforce Development Board
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CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
CLOSED SESSION #1
A motion to enter Closed Session per General Statute 143-318.11(a)(5) for the purpose to
consider the acquisition or lease of real property with the following individuals permitted to
attend: County Manager, Heidi York and Clerk to the Board, Brenda Reaves.
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate
by the Board.
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RESOLUTION OF APPRECIATION
WHEREAS, Annie Gibson has served the people of Person County
during her tenure as a Field Supervisor with Person
Industries; and
WHEREAS, Annie Gibson has served the citizens of Person County
with honor, integrity, sincerity and dedication, providing
accurate, concise services for twenty-eight (28) years,
July, 1988 – July, 2016; and
WHEREAS, Annie Gibson has earned the respect and admiration of all
who have known her and worked with her throughout her
career; and
WHEREAS, the County of Person recognizes the many contributions
Annie Gibson has made to the County and offers her
sincere best wishes for her retirement.
NOW, THEREFORE, I, David Newell, Sr., Chairman of the Person County
Board of Commissioners, do hereby extend this Resolution of Appreciation
to Annie Gibson for continually striving to make Roxboro and Person
County a better place to live and work.
Adopted this, the 15th day of August, 2016.
____________________________________
David Newell, Sr., Chairman
Person County Board of Commissioners
Attest:
____________________________________
Brenda B. Reaves
Clerk to the Board
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PUBLIC NOTICE
REVOLVING LOAN FUND PROGRAM
PUBLIC HEARING
Notice is hereby given that the Person County Board of Commissioners will hold
a Public Hearing, Monday, August 15, 2016 at 9:00am in the Commissioners’ Meeting
Room 215 in the Person County Office Building, Roxboro, NC. The purpose of the
Public Hearing is to consider an application request of funding from the Revolving Loan
Fund Program by Strickland and Jones Funeral Home. County Manager, Heidi York
recommends offering a loan in the amount of $43,584 representing 44% of the total
amount available in the program, at an interest rate of no less than fifty-percent of prime,
which is 1.75%. The term of the loan would be 60 months.
Any and all interested citizens are invited to attend this Public Hearing.
Questions or comments concerning this Public Hearing or the Revolving Loan Fund
Program should be addressed to:
Heidi York, County Manager
County of Person
304 South Morgan Street, Room 212
Roxboro, North Carolina 27573
336-597-1720
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AGENDA ABSTRACT
Meeting Date: August 15, 2016
Agenda Title: Public Hearing for Revolving Loan Fund Applicant: Strickland and Jones
Funeral Services, LLC
Summary of Information: The Person County Revolving Loan Fund Program was
established to support and promote economic development of small businesses in the County. A
detailed Loan Application is included in the Revolving Loan Fund Program Policy Manual
which also outlines the process and evaluation criteria for awarding such loans. The County
Manager is tasked with reviewing and making a recommendation on all applications. Final
approval of loan terms and of the loan shall be the responsibility of the Board of Commissioners.
Strickland and Jones Funeral Services, LLC has submitted a complete application requesting
$50,000 to finance the purchase of furniture, fixtures and equipment for a new funeral home
located on Durham Road (Hwy 501S) in Roxboro. Itemized invoices have been provided
totaling $58,113. Credit criteria demonstrating adequate cash flow and a willingness to pay past
credit obligations were provided.
A local Financial Institute has reviewed the loan application and credit-worthiness of the
applicants. Conventional financing for the purchase of furniture, fixtures and equipment would
not exceed 60 months or 75% of the cost. The Revolving Loan Fund Policy states that “loan
terms are to be as short as possible and consistent with private lender standards.” Therefore the
Manager has recommended limiting the term to 60 months and a loan amount to $43,584. The
RLF Program requires public notice of the Manager’s Recommendation to be published in the
newspaper, which has been satisfied as well as the conducting of a Public Hearing by the Board.
Recommended Action: Conduct the Public Hearing and approve the Revolving Loan Fund
Request if appropriate. Direct staff to move forward with a closing.
Submitted By: Heidi York, County Manager
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PERSON COUNTY BOARD OF COMMISSIONERS JULY 18, 2016
MEMBERS PRESENT OTHERS PRESENT
David Newell, Sr. Heidi York, County Manager
Tracey L. Kendrick C. Ronald Aycock, County Attorney
Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear
B. Ray Jeffers
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, July 18, 2016 at 9:00am in the Commissioners’ meeting room
in the Person County Office Building.
Chairman Newell called the meeting to order. Vice Chairman Kendrick gave an
invocation. Chairman Newell asked Mr. Fred McClure, Davidson County Commissioner,
and President Elect to the NC Association of County Commissioners Board of Directors
and Treasurer for the US Motto Action Committee to lead the group in the Pledge of
Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
Chairman Newell requested the addition of two items to the agenda: 1) Revolving
Loan Fund discussion, and 2) a potential YMCA Market Study.
A motion was made by Commissioner Jeffers and carried 5-0 to add the
Revolving Loan Fund discussion and a potential YMCA Market Study to the agenda and
to approve the agenda as adjusted.
RECOGNITION:
RESOLUTION OF APPRECIATION:
Chairman Newell read and presented a Resolution of Appreciation to Person
County retiree, Reed Marston.
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PUBLIC HEARING:
AN AMENDMENT TO PERSON COUNTY’S AMBULANCE FRANCHISE
ORDINANCE:
A motion was made by Vice Chairman Kendrick and carried 5-0 to open the duly
advertised public hearing for consideration to amend Person County’s Ambulance
Franchise Ordinance.
Douglas Young, Director of Emergency Services presented to the Board the
proposed amendments to the Person County Ambulance Franchise Ordinance noting the
most significant change provided that a franchise be granted to one or more franchisees
and that each have a toll free number available for incoming calls at all times.
Mr. Young recommended the Board to consider adoption of said amendments.
There was no one appearing before the Board to speak in favor or in opposition to
the proposed amendments to Person County’s Ambulance Franchise Ordinance.
A motion was made by Commissioner Jeffers and carried 5-0 to close the public
hearing for proposed amendments Person County’s Ambulance Franchise Ordinance.
CONSIDERATION TO APPROVE AN AMENDMENT TO PERSON COUNTY’S
AMBULANCE FRANCHISE ORDINANCE:
A motion was made by Commissioner Puryear and carried 5-0 to approve the
proposed amendments and to adopt Person County’s Ambulance Franchise Ordinance as
presented.
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PUBLIC HEARING:
REQUEST BY WHITT TOWN SOLAR LLC FOR A SPECIAL USE PERMIT FOR
A SOLAR FARM (ELECTRICAL GENERATING FACILITY) ON WHITT
TOWN ROAD, ROXBORO TOWNSHIP, TAX MAP 104 PARCEL 4:
A motion was made by Commissioner Jeffers and carried 5-0 to open the duly
advertised public hearing for a Request by Whitt Town Solar LLC for a Special Use
Permit for a solar farm (electrical generating facility) on Whitt Town Road, Roxboro
Township, Tax Map 104 Parcel 4.
The public hearing set to hear a request by Whitt Town Solar LLC for a Special
Use Permit for a solar farm (electrical generating facility) on Whitt Town Road, Roxboro
Township, Tax Map 104 Parcel 4 required a quasi-judicial zoning decision whereby
witnesses are to be sworn in and subject to cross examination, no ex parte communication
and requires findings of fact. Chairman Newell administered the Oath of Sworn
Testimony to the following individuals who would offer testimony during the public
hearing:
Michael Ciriello, Shane Shields, David York, and Richard Kirkland
Planning Director, Mike Ciriello stated the County has received an application
from Whitt Town Solar LLC for a solar energy generator on Whitt Town Road. The
company plans to lease the 43.4 acre tract. Electrical Generating Facilities are allowed
with a Special Use Permit in the Rural Conservation District.
Mr. Ciriello stated the site plan shows the proposed solar panels, six inverters and
access to the site. The solar farm will contain rows of Photovoltaic (PV) cell panels
mounted on posts set in the ground individually. The plans show approximately 21,660
solar panels manufactured by Canadian Solar (model: 6X-300P). Each panel has a 300
watt capacity. The power is then sold through a Power Purchase Agreement to Duke
Energy Progress. This site is not equipped to store power and does not involve known
hazardous materials. Mr. Ciriello stated the site will not require a well or septic system
as the use will be unmanned and only visited periodically for routine maintenance.
Mr. Ciriello noted the Person County Land Use Plan’s “Future Land Use Map”
shows this area as Suburban Residential. It is defined as Residential land uses including
subdivisions and manufactured home parks at densities of 1-3 dwelling units per acre;
commercial, office, industrial, public/institutional uses meeting locational criteria.
Locational criteria for non-residential uses within this land use category would include
frontage and access to a major State highway or secondary road, proximity to similar uses
and spatial separation from non-compatible uses such as existing residential development.
Land uses within this category could develop with or without public sewer.
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The plans show a thirty foot access to the site off of Whitt Town Road as required
by the Zoning Ordinance. The Ordinance also requires that travel ways and driveways to
be paved which includes a turnaround for emergency vehicles; a driveway permit will
have to be obtained from NCDOT. A six foot chain link fence with barbed wire will
enclose the facility.
The plans show a possible stream crossing; there could be an impact on the existing
wetlands on the site. Whitt Town Solar LLC was in the process of applying for a
jurisdictional determination which will determine the exact location of any wetlands. A
Nationwide Permit from the United States Army Corps of Engineers will be required for
the stream crossing.
Mr. Ciriello stated that should the Board of Commissioners decide to grant
approval of the Special Use Permit, the following conditions are recommended by the
Planning Board to be included:
1. Applicant to obtain a driveway permit from NCDOT. A copy of the permit to be
given to Planning and Zoning prior to issuance of a zoning permit.
2. Applicant to obtain Erosion and Sedimentation Control Plan. A copy of the
approved plan and approval letter to be given to Planning and Zoning prior to
issuance of Zoning Permit.
3. A final “as built” to be submitted to Planning and Zoning prior to issuance of a
Certificate of Occupancy.
4. Access to the site to be minimum of 20 feet in width, parking to accommodate two
vehicles (each 9’ x 18”) and turnaround minimum of seventy feet (driving surface)
for emergency vehicles.
5. Applicant to obtain all Federal, State and Local permits that are required.
6. Applicant to meet all conditions of the Person County Zoning Ordinance.
7. Applicant will need to obtain a Zoning Permit and Building Permit from Person
County prior to any construction.
Mr. Ciriello advised the Board of Commissioner to address the Findings of Fact
in Section 74-4 of the Zoning Ordinance and whether the plan is in keeping with the
comprehensive plan.
Mr. Ciriello stated the Planning Board held a Public Hearing on June 9, 2016 and
voted 6 to 0 to recommend approval of the Special Use Permit with the recommended
conditions and that it met the Findings of Fact and that it was in keeping with the
Comprehensive Plan.
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The following individuals appeared before the Board of Commissioners to speak
in favor of the Request by Whitt Town Solar LLC for a Special Use Permit for a solar
farm (electrical generating facility) on Whitt Town Road, Roxboro Township, Tax Map
104 Parcel 4:
Mr. Shane Shields of 601 W. Main Street, Carrboro and the Zoning Manager of
Development for Cypress Creek Renewables, LLC and its subsidiary, Whitt Town Solar,
LLC noted his availability for questions during the public hearing.
Mr. David York of Smithmoore Leatherwood, Attorneys at Law of 434
Fayetteville Street, Suite 2800, Raleigh, representing Cypress Creek Renewables, LLC
and its subsidiary, Whitt Town Solar, LLC, the applicant for the Special Use Permit for a
solar farm (electrical generating facility) on Whitt Town Road, Roxboro Township, Tax
Map 104 Parcel 4, distributed to the Board of Commissioners with an original copy to the
Clerk to the Board, documents including the Special Use Application, Affidavit of
Richard Kirkland, Jr., MAI, and Solar Impact Study, an Affidavit of Shane Shields and
the Site Plan.
Mr. Richard Kirkland of 9408 Northfield Court, Raleigh and a State Certified
General Appraiser stated his availability for questions during the public hearing.
There were no individuals appearing to speak in opposition to the Request by
Whitt Town Solar LLC for a Special Use Permit for a solar farm (electrical generating
facility) on Whitt Town Road, Roxboro Township, Tax Map 104 Parcel 4.
A motion was made by Commissioner Jeffers and carried 5-0 to close the public
hearing for a Request by Whitt Town Solar LLC for a Special Use Permit for a solar farm
(electrical generating facility) on Whitt Town Road, Roxboro Township, Tax Map 104
Parcel 4.
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CONSIDERATION TO GRANT OR DENY REQUEST BY WHITT TOWN
SOLAR LLC FOR A SPECIAL USE PERMIT FOR A SOLAR FARM
(ELECTRICAL GENERATING FACILITY) ON WHITT TOWN ROAD,
ROXBORO TOWNSHIP, TAX MAP 104 PARCEL 4:
A motion was made by Vice Chairman Kendrick and carried 5-0 to approve the
Request by Whitt Town Solar LLC for a Special Use Permit for a solar farm (electrical
generating facility) on Whitt Town Road, Roxboro Township, Tax Map 104 Parcel 4 with
the recommended conditions (as listed below) noting that the request meets the Findings
of Fact and that it was in keeping with the Comprehensive Plan.
Conditions included:
1. Applicant to obtain a driveway permit from NCDOT. A copy of the permit to be
given to Planning and Zoning prior to issuance of a zoning permit.
2. Applicant to obtain Erosion and Sedimentation Control Plan. A copy of the
approved plan and approval letter to be given to Planning and Zoning prior to
issuance of Zoning Permit.
3. A final “as built” to be submitted to Planning and Zoning prior to issuance of a
Certificate of Occupancy.
4. Access to the site to be minimum of 20 feet in width, parking to accommodate two
vehicles (each 9’ x 18”) and turnaround minimum of seventy feet (driving surface)
for emergency vehicles.
5. Applicant to obtain all Federal, State and Local permits that are required.
6. Applicant to meet all conditions of the Person County Zoning Ordinance.
7. Applicant will need to obtain a Zoning Permit and Building Permit from Person
County prior to any construction.
INFORMAL COMMENTS:
The following individual appeared before the Board to make informal comments:
Ms. Betty Blalock of 144 Tirzah Ridge, Rougemont stated that even as the local
newspaper threatened the people of Mt. Tirzah, the Mt. Tirzah community cared about the
people residing in northern Person County. Ms. Blalock showed examples of items she
buys and uses to recycle noting she recycles approximately 95 percent of her household.
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DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Vice Chairman Kendrick and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of June 7, 2016,
B. Approval of Minutes of June 20, 2016,
C. Budget Amendment #1,
D. Budget Amendment CIP,
E. EMS Operational Medical Director Contract,
F. Consideration to change the Board of Commissioners regular scheduled meeting
time of the September 6, 2016 from 7:00pm to 9:00am,
G. Request for temporary road closure of Glenn Fogleman Road,
H. Funding Allocation Correction for Person County JCPC FY 2016-2017,
I. Fire and Rescue Corrective Action Responses,
J. DSS Attorney Contracts for legal services,
K. Tax Adjustments for the month of July 2016,
a. Tax Releases, and
b. NC Vehicle Tax System pending refunds
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NEW BUSINESS:
A RESOLUTION TO GRANT AN ADVANCE LIFE SUPPORT SERVICE
AMBULANCE FRANCHISE TO NORTH STATE MEDICAL TRANSPORTS,
INC., AND
A RESOLUTION TO GRANT BASIC LIFE SUPPORT SERVICE AMBULANCE
FRANCHISE TO REGIONAL ONE, INC.:
Emergency Services Director, Douglas Young stated the Department of
Emergency Services received two applications to be considered for an ambulance service
franchise. The Emergency Services Director and EMS Staff reviewed the applications
presented and each applicant was requested to provide a presentation of services offered.
Each applicant demonstrated that they were qualified to provide the needed services as
deemed necessary by the Emergency Services Department in which Mr. Young
recommended the Board of Commissioners to grant an Advance Life Support Service
Ambulance Franchise to North State Medical Transports, Inc. of Raleigh, North Carolina
and to grant a Basic Life Support Service Ambulance Franchise to Regional One, Inc. of
Danville, Virginia.
The two private ambulance companies will provide non-emergency convalescent
transport to and from the hospital, nursing homes, doctors’ offices, the dialysis center and
patients’ homes. Emergency transports will continue to be provided by Person County
EMS. Mr. Young noted the franchisees, could as a part of their contract, be called on to
provide mutual aid in emergency situations.
Mr. Young further noted that both franchise holders are required to have at least
two ambulances for use in Person County at all times; they will be dispatched by calling
the response office toll free number. Both franchisees are required to operate a central
business and response office within a reasonable distance of Person County and are not
required to be based in Person County. Mr. Young stated Regional One of Danville is
approximately 40-minutes from Person County and North State Medical Transports is
located approximately 55-minutes from Person County noting both plan on being much
closer during peak times in the day. Mr. Young confirmed that other ambulance service
providers could apply to operate in the county with the adoption of the amended
Ambulance Franchise Ordinance.
Mr. Young presented the Board with two resolutions for consideration for
adoption: A Resolution to grant an Advance Life Support Service Ambulance Franchise
to North State Medical Transports, Inc. and a Resolution to grant Basic Life Support
Service Ambulance Franchise to Regional One, Inc.
A motion was made by Commissioner Puryear and carried 5-0 to adopt a
Resolution to grant an Advance Life Support Service Ambulance Franchise to North State
Medical Transports, Inc. and a Resolution to grant Basic Life Support Service Ambulance
Franchise to Regional One, Inc.
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PERSON COUNTY ENVIRONMENTAL ISSUES ADVISORY COMMITTEE
RECOMMENDATIONS AND REQUEST FOR THE BOARD OF
COMMISSIONERS TO ADOPT A RESOLUTION FOR IMPROVING
ROADSIDE CLEANUP IN PERSON COUNTY, A RESOLUTION FOR
EDUCATION AND ACTION ON RECYCLE MATERIALS, A RESOLUTION TO
RE-STIMULATE THE ADOPT A HIGHWAY PROGRAM AND A RESOLUTION
FOR COUNTY-WIDE MANDATORY RECYCLING:
Commissioner Jeffers, commissioner representative on the Environmental Issues
Advisory Committee called on Mr. Jason Torian, Allensville Township representative on
the Committee to address the recommendations brought forward to the Board of
Commissioners. Mr. Torian presented the following recommendations along with the
above noted resolutions for review and action as deemed appropriate by the Board of
Commissioners:
Increase Person County Solid Waste user fees by $5 per year to fund litter pick-up
and removal. Alternatively, obtain grant funding from a foundation. Modest fee
increase or grant funding covers operational expenses of hiring part time
employees to pick up litter - bagging trash and recyclables separately.
Greater enforcement of existing litter and recycling laws.
Continue with prison crews picking up litter.
Assign citizens who have been court ordered to perform community service to
pick up litter. Community Service Supervisor to coordinate with county for
assignments.
Increase awareness and encourage citizen groups to participate in the Adopt-A-
Highway program.
Place high resolution portable roadside cameras in areas frequently littered to
identify and prosecute offenders throughout Person County.
Education campaign: Encourage schools to set up and participate in recycling.
Increase awareness of the harmful effects of litter. EIAC to be a resource to
support the creation of environmental clubs and work with Parent-Teacher
Associations in each school for implementation and fund-raising.
Mr. Torian distributed to the Board of Commissioners a list of the items currently
banned by state law to be disposed of in a landfill.
Chairman Newell asked Mr. Torian on how to enforce the Committee’s
recommendations for road side litter and recycling. Mr. Torian noted more research
would be needed by the county, noting enforcement is currently allowed when the trash
and recycling is picked up by a carrier but not when resident dumps at the landfill.
Commissioner Jeffers inquired about recent legislation introduced to allow
electronics back into landfills. County Attorney, Ron Aycock noted that legislation was
passed and mandatory to not require separation of materials.
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Commissioner Jeffers stated he would work with the County Manager to further
review and update the Board. Should there be any items that can be accomplished,
Commissioner Jeffers suggested to bring the resolution(s) back to the Board at a future
meeting.
REQUEST BY THE U.S. MOTTO ACTION COMMITTEE FOR THE BOARD OF
COMMISSIONERS TO ADOPT A RESOLUTION SUPPORTING THE DISPLAY
OF THE NATIONAL MOTTO “IN GOD WE TRUST” IN PROMINENT
LOCATIONS:
Chairman Newell introduced Mr. Fred McClure, Treasurer of the US Motto Action
Committee. Mr. McClure requested the Board of Commissioners to join 44 other NC
Counties and 34 NC City Halls that have adopted a resolution to display our Nation’s
Motto, “In God We Trust” in prominent locations in the county. The locations Mr.
McClure suggested in Person County was over the front entrance of the Courthouse, the
exterior of the Morgan Street entrance of the County Office Building, and inside of the
Board of Commissioners meeting room 215 in the County Office Building. Mr. McClure
told the group that supporting the display of the National Motto was legal and that there
would be no cost to the county. Mr. McClure confirmed that the U.S. Motto Action
Committee would do all installation and would fund all costs associated with adding the
display to the government buildings.
Mr. McClure requested Board consideration to adopt a resolution to display “In
God We Trust” over the entrance of the Person County Courthouse, exterior of the County
Office Building facing Morgan Street, and/or Commissioners Chambers. The Board of
Commissioners asked Mr. McClure if this National Motto could be added to the Person
Veterans Park. Mr. McClure stated he would take that request back to the U.S. Motto
Action Committee and that if the Committee approved, it would be included as one of the
prominent locations in Person County.
A motion was made by Commissioner Puryear and carried 5-0 to adopt a
Resolution Supporting the Display of the National Motto “In God We Trust” in the
following prominent location(s): over the front door entrance of the Person County
Courthouse, on the exterior of the County Office Building facing Morgan Street, inside
the Board of Commissioners usual meeting room 215 in the County Office Building, and
if possible, the Person County Veterans Park.
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RESOLUTION APPROVING A PURCHASE OF 911 COMPUTER AIDED
DISPATCH SYSTEM PURSUANT TO GENERAL STATUTE 143-129(G)
PIGGYBACK EXCEPTION:
Douglas Young, Emergency Services Director and Brett Wrenn, 911
Communications Manager stated the current 911 Computer Aided Dispatch (CAD) system
has been in place since 1996. During this time and most recently there have been several
improvements to technology within the 911 Center and additional feature functionalities
are needed. These needs include Text to 911 CAD integration, CAD2CAD interoperability
with bordering counties, and mobile CAD deployment.
Mr. Young sought approval from the Board of Commissioners through a piggyback
procurement method to purchase the SunGard Public Sector, LLC, CAD product for
Department’s 911 center at a savings and which has been approved by the NC 911 Board
to be fully funded with State 911 funds. A public announcement was required to be
advertised of our 911 CAD piggyback procurement which took place in the July 6, 2016
edition of the local newspaper.
A motion was made by Commissioner Jeffers and carried 5-0 to adopt a
Resolution Approving a Purchase of 911 Computer Aided Dispatch System pursuant to
General Statute 143-129(g) Piggyback Exception
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The Software License and Services Agreement between SunGard Public Sector
LLC and Person County is hereby incorporated into the minutes by reference and will be
filed in the Office of the Clerk to the Board.
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TAX COLLECTOR SETTLEMENT:
Russell Jones, Tax Administrator told the Board that General Statute 105-
373(a)(3) requires an annual settlement for taxes for the current fiscal year and all previous
years be made with the governing body of the taxing unit. Mr. Jones presented the
following 2015 Tax Collector Settlement.
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A motion was made by Commissioner Jeffers and carried 5-0 to accept the 2015
Tax Collector Settlement as presented. The Board commended Mr. Jones and his staff for
attaining the 2nd highest collection rate in NC for the population group.
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ORDER TO COLLECT TAXES:
Russell Jones, Tax Administrator noted that as required by General Statute 105-
321, the governing board of the taxing unit must issue an order of collection to tax
collectors. This action gives the tax collector legal authority to collect taxes.
A motion was made by Commissioner Clayton and carried 5-0 to direct the Tax
Collector to collect taxes for 2006-2016.
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ROCK ATHLETIC COMPLEX OUTFIELD RENOVATION AND IRRIGATION
OPTIONS:
County Manager, Heidi York stated Chairman Newell had requested staff to
review options for upgrading the irrigation system at the Rock Athletic Complex to ensure
success in the turf maintenance. Ms. York noted the original plan for water reel irrigation
was in the budget at approximately $8,000.
John Hill, Director of Recreation, Arts, and Parks Department stated the Rock
Athletic Complex was currently closed for summer/fall renovations and turf maintenance.
Mr. Hill said the original plan to plant common Bermuda and let it germinate and then
grow throughout the months of July through October required temporary irrigation
currently in place to the outfield portions of each ball field. This process requires
monitoring of the daily rainfall and management of the temporary sprinklers as necessary
using part-time staff.
Mr. Hill presented the Board with other irrigation options that would upgrade the
existing irrigation system:
A) Install a fully automatic irrigations system to all ball fields and sprig plant
Bermuda 419 to all outfields. Currently all ball fields have been sodded and
are established with Bermuda 419. This option would cost $115,800.
B) Purchase portable water reels and plant sprig Bermuda 419 on all outfield at
an approximate cost of $29,100.
Mr. Hill noted any irrigation upgrade has a number of different possible funding
sources which include any left-over project funds from CIP projects, potential PARTF
grant award, and sponsorships.
Mr. Hill reviewed the following timeline for the Rock Athletic Complex including
athletic programming and turf maintenance as follows:
o Present date to late September: continue to improve ball field turf and renovations
to supporting facilities. Early September: plant hybrid rye grass on the outfields.
o Late September- Late October: play fall baseball season.
o November: Install any new irrigation upgrade and replant trenched areas with
hybrid rye grass or, continue to use current irrigation process and plant hybrid rye
grass.
o April 1, 2017: Opening Day for Spring Little League.
o End of May/Early June: Prime Growing Season - plant sprig Bermuda 419 on the
outfields or go with original plan and plan seeded common Bermuda.
o June- Mid September: Growing Season
o Late September 2017: Little League Fall Season and possible travel tournament
host opportunities
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Given the timeline as described by Mr. Hill that should any new irrigation upgrade
option be selected, that installation would not be recommended to occur until after the Fall
2016 season or following the Spring 2017 season, the Board opted to review the needs at
a later time allowing the CIP project funds, the PARTF grant award and/or any
sponsorships to become evident.
REVIEW THE REQUEST FOR PROPOSALS FOR COUNTY EMPLOYEE
BENEFITS BROKERS:
County Manager, Heidi York stated the Board of Commissioners directed the
County Manager to develop a Request for Proposals (RFP) for the administration of the
County’s self-funded health insurance plan which renews every year on July 1.
Ms. York presented to the Board a RFP for review and feedback noting this RFP
does not indicate any dissatisfaction with our current services, plans, brokers, or providers.
Rather, this process will ensure that our employees are continually offered the best benefit
services and products available while maintaining fiscal responsibility through a
transparent process.
While developing the RFP, staff studied the processes that other counties have
used to secure their benefit providers. This RFP combines the elements that are needed
for Person County Government and takes into account best practices across the State.
Ms. York noted that staff also evaluated the possibility of bringing the benefit
administration service in-house, but due to the comprehensive needs of a self-funded
health insurance system, this would not be cost effective.
Ms. York stated a selection committee can be formed to evaluate the proposals
received with a recommendation brought back to the Board of Commissioners. The RFP
will remain active for the month of August with a recommendation for a contract to be
brought back to the Board by October 2016.
Commissioner Jeffers asked Ms. York about soliciting health plans that include
local providers noting he had been contacted by staff to say the current year health benefits
did not have some of previous providers in the network. Ms. York recommended the
Board to let staff who contact them to carry their questions to the Human Resources
Department for follow up with the County’s Brokers to possibly adjust noting some
providers may be added to the existing network.
Vice Chairman Kendrick asked what would be included in the RFP to which Ms.
York confirmed staff was seeking a comprehensive broker to compare health care costs,
services, administer the Affordable Care Act, including wellness and to conduct open
enrollment.
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Ms. York asked for feedback related to a selection committee, i.e., if the Board
would like to review each response to the RFP, or have the top 3 responses as evaluated
by the committee and if any there should be any commissioner reps on the committee. It
was the consensus of the Board that Chairman Newell and Commissioner Clayton
participate with the selection committee along with staff to determine the top 3 responses.
A motion was made by Commissioner Clayton and carried 5-0 to release the RFP
as presented with the top 3 responses brought back to the Board for Person County
Benefits Broker.
DESIGNATION OF VOTING DELEGATE TO NC ASSOCIATION OF COUNTY
COMMISSIONERS ANNUAL CONFERENCE:
Voting Credentials for the 2016 North Carolina Association of County
Commissioners (NCACC) Annual Conference scheduled on August 11-14, 2016 in
Forsyth County must be submitted by August 5, 2016 in order for Person County’s
delegate to participate in the association’s annual election of officers and policy adoption.
Chairman Newell requested the Board to designate a commissioner attending the
Conference as Person County’s delegate. Commissioners Clayton and Jeffers both plan
to attend the full conference.
A motion was made by Commissioner Jeffers and carried 5-0 to designate
Commissioner Clayton as Person County’s delegate at the 2016 NCACC Annual
Conference in Forsyth County.
REVOLVING LOAN FUND DISCUSSION:
Chairman Newell stated this item was added to the agenda due to the County
receiving an application. County Manager, Heidi York added that the Board cannot
approve any loan in this program unless sufficient funds exist in the Revolving Loan Fund
(RLF) account at the time of approval.
Commissioner Jeffers noted he advocated for raiding the funds from the RLF for
use toward the volunteer fire departments but his understanding was to continue the RLF
program and fund accordingly upon receipt of any eligible small business applications.
Commissioner Puryear stated opposition to penalize any small business owner for
the fact that there were no funds in the RLF program account.
Commissioners Clayton and Puryear asked the County Attorney to address if the
RLF program was viable and if the program would be affected by any new federal
regulations. County Attorney, Ron Aycock confirmed the Board of Commissioners were
authorized to continue the RLF program and that the County was not subject to federal
regulations but to the state authority for economic development. Mr. Aycock added that
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the criterion used to determine approval of any such loan application is a non-
discriminatory approach applied uniformly.
Vice Chairman Kendrick stated his understanding was that when the Board voted
to use all the funding in the RLF account in its entirety that the fund was no longer viable.
Vice Chairman Kendrick said this clarification which may have been an oversight at that
time would have determined the future of the RLF without question. Vice Chairman
Kendrick stated the RLF program policy noted the maximum amount of any one loan
award shall be no more than forty percent of all money then available in the fund at the
time of appropriation (Section 9 of the RLF program policy manual). Vice Chairman
Kendrick suggested the Board determine if the RLF program is viable either to appropriate
funding to continue the RLF program, or if not, to repeal the program. In addition, Vice
Chairman Kendrick noted he was unfamiliar with the loan process including
determination that an applicant would be viable and not a high risk.
Commissioner Clayton stated the initial purpose of the RLF was to promote small
businesses noting the last application was for Hurdle Mills Meat Market in which the loan
was paid off early.
Chairman Newell supported amending the RLF program policy to update, i.e. the
minimum criteria when setting the terms for a loan such as the interest rate on each loan
shall be set at no less than 50% of the prime rate.
Commissioners Jeffers and Puryear advocated for honoring the program for which
the current applicant applied and consider modifications to the program once a
determination was made about the current application. Vice Chairman Kendrick noted
that under the program by which the applicant made an application contained no funding.
Ms. York confirmed that the applicant was told that there was currently no funding
allocated to the RLF program. Commissioner Jeffers asked Ms. York the timeline for the
review process. Ms. York noted she was working with Roxboro Savings Bank for their
free of charge recommendation. Ms. York stated a public hearing was required with an
advertised public notice including the County Manager’s funding recommendation of the
application.
A motion was made by Commissioner Puryear and carried 5-0 to allocate
$100,000 from Fund Balance to the Revolving Loan Fund Program and to direct the
County Manager to proceed with Roxboro Savings Bank’s recommendation to schedule
a public hearing.
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A POTENTIAL YMCA MARKET STUDY:
Chairman Newell stated he and Commissioner Jeffers have previously met with
YMCA of Danville, Virginia. Chairman Newell noted the YMCA required a Market
Study be completed to determine viable sites should the county be interested in providing
a space, for the YMCA to run the programming. Chairman Newell added this concept
does not necessarily take the place of the Senior Center however the YMCA does not
desire to be in competition with the Senior Center. Chairman Newell said the County
prefers to build one building, if proven to be sufficient, for both places.
Commissioner Jeffers stated Currituck County partners with the Hampton Roads
YMCA and houses a Senior Center, YMCA, Parks and Recreation, Rehab facility for their
local hospital. Commissioner Jeffers noted it is a model that could work in Person County
and the Market Study was the first step to see if feasible.
Chairman Newell noted the Market Study would cost Person County $24,000 and
take approximately three months to complete.
Commissioner Clayton suggested the Board’s discussion in the planned Closed
Session take place prior to the Board’s continued discussion on the YMCA Market Study.
CHAIRMAN’S REPORT:
Chairman Newell had no report.
MANAGER’S REPORT:
County Manager, Heidi York reported the Economic Development Commission
would be holding their usual monthly meeting on July 21, 2016 at 8:00am. Ms. York
reminded the Board that she would going on vacation.
COMMISSIONER REPORT/COMMENTS:
Commissioner Jeffers had no report.
Commissioner Clayton reported he and Chairman Newell had met with the Brooks
family related to construction of storage units and the impacts the storm water rules had
on their project. Commissioner Clayton noted a discussion on this topic will be added to
the next Board meeting agenda. Commissioner Clayton stated the Upper Neuse River
Basin Association made a proposal to the NC Division of Environmental Management for
a storm water credit for land placed in conservancy management to which was denied.
Commissioner Puryear had no report.
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Vice Chairman Kendrick reported the Public Library has a new employee, Becky
Schneider, a reference librarian that will serve the citizens through technology classes,
research in local history and genealogy. Vice Chairman Kendrick encouraged citizens to
use the library’s resources for technology based audio books and subscriptions.
CLOSED SESSION #1
A motion was made by Vice Chairman Kendrick and carried 5-0 to enter Closed
Session per General Statute 143-318.11(a)(5) at 10:52am for the purpose to consider the
acquisition or lease of real property with the following individuals permitted to attend:
County Manager, Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron
Aycock, and Summer Intern, Ellis Johnson.
Chairman Newell called the Closed Session to order at 10:58am.
A motion was made by Vice Chairman Kendrick and carried 5-0 to return to open
session at 11:39am.
Commissioner Puryear announced it was the desire of the Board to postpone the
discussion related to the YMCA Market Study at this time.
RECESS:
A motion was made by Commissioner Puryear and carried 5-0 to recess the
meeting at 11:40am until August 1, 2016 at 6:00pm at which time the Board will hold the
informal interview process with applicants of three boards and committees.
_____________________________ ______________________________
Brenda B. Reaves David Newell, Sr.
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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PERSON COUNTY BOARD OF COMMISSIONERS AUGUST 1, 2016
MEMBERS PRESENT OTHERS PRESENT
David Newell, Sr. Heidi York, County Manager
Tracey L. Kendrick C. Ronald Aycock, County Attorney
Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear
B. Ray Jeffers
The Board of Commissioners for the County of Person, North Carolina, met in
recessed session on Monday, August 1, 2016 at 6:00pm in the Commissioners’ meeting
room in the Person County Office Building for the purpose to hold the informal interviews
with applicants of selected boards.
Chairman Newell called the recessed meeting to order.
A motion was made by Commissioner Jeffers and carried 5-0 to enter Closed
Session #1 for the purpose of considering appointment of individuals through an informal
interview process with applicants of boards and committees per General Statutes 143-
318.11(a)(6) at 6:00pm for the following boards:
A. ABC Board
B. Piedmont Community College Board of Trustees
C. Social Services Board
Summer Intern, Ellis Johnson and the Clerk to the Board, Brenda Reaves, also
attended the Closed Session in additional to the applicants that were interviewed
individually.
Chairman Newell called the Closed Session to order at 6:00pm.
A motion was made by Commissioner Jeffers and carried 5-0 to return to open
session at 6:51pm.
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APPOINTMENT TO BOARDS AND COMMITTEES:
Clerk to the Board Brenda Reaves presented citizen applications for consideration
for nomination to be appointed by the Board of Commissioners, as deemed appropriate.
ABC Board
3-Year Term: 1 position available
1) Garland Graves, Jr. requested appointment
2) Michael Laws requested reappointment
3) Norman Carden requested appointment
A motion was made by Commissioner Puryear and carried 5-0 to reappoint
Michael Laws to the ABC Board for a 3-year term.
Piedmont Community College Board of Trustees
4-Year Term: 1 position available
1) Bayard Crumpton requested reappointment
2) Jason Torian requested appointment
A motion was made by Commissioner Puryear and carried 5-0 to reappoint Bayard
Crumpton to the Piedmont Community College Board of Trustees for a 4-year term.
Social Services Board
3-Year Term: 1 position available
1) Treco Lea-Jeffers requested appointment
2) Elbert Franklin Dickens requested appointment
Commissioner Jeffers requested Board consideration to recuse him from the Social
Services Board appointment vote due to one of the applicants being his spouse.
A motion was made by Commissioner Puryear and carried 5-0 to recuse
Commissioner Jeffers from the Social Services Board appointment vote.
A motion was made by Vice Chairman Kendrick and carried 4-0 to appoint Elbert
Franklin Dickens to the Social Services Board for a 3-year term.
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Environmental Issues Advisory Committee
3-Year Term: 1 position each representing the following townships:
Bushy Fork, Cunningham, and Flat River
1) Al Stehle requested appointment to represent the Cunningham Township
A motion was made by Vice Chairman Kendrick and carried 5-0 to appoint Al
Stehle as the Cunningham Township representative on the Environmental Issues Advisory
Committee for a 3-year term.
Juvenile Crime Prevention Council
1-Year Initial Term: 2-Year Reappointment
1 position for a substance abuse professional,
1) Bruce Walsh requested appointment
1 position for a person under the age of 21,
2-Year Term:
1 position for a Juvenile Defense Attorney,
1) Melinda Fife requested appointment
1 position for a representative or person affiliated with Mental Health,
1) Martha Pickett requested appointment
A motion was made by Commissioner Clayton and carried 5-0 to appoint Bruce
Walsh (substance abuse professional) for a 1-year term, Melina Fife (Juvenile Defense
Attorney) for a 2-year term and Martha Pickett (Mental Health representative) for a 2-year
term on the Juvenile Crime Prevention Council.
Chairman Newell called for a brief recess at 6:54pm until the regularly scheduled
meeting at 7:00pm.
********
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Chairman Newell called the 7:00pm regular scheduled meeting to order. Vice
Chairman Kendrick gave an invocation and Commissioner Puryear led the group in the
Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Puryear and carried 5-0 to approve the
agenda.
INFORMAL COMMENTS:
The following individuals appeared before the Board to make informal comments:
Mr. Ralph Watson of 78 Landmark North, Roxboro voiced his disapproval of the
Board of Commissioners related to their action and lack of progress for a new Senior Center
site and establishing a committee to review potential sites. Mr. Watson noted there were
no senior centers located outside of city limits in the state of NC.
Ms. Pecolia Beatty of 610 S. Main Street, Roxboro addressed the many stumbling
blocks associated with the progress of the Senior Center site noting enough is enough. Ms.
Beatty suggested the county owned property next to Roxboro Christian Academy be
considered as a possible site. Ms. Beatty opined that the soil testing should have been
completed prior to investing money into the project design.
Ms. Virgie Watson of 78 Landmark North, Roxboro spoke of the current facility
housing the Senior Center noting the many issues with the floor, inadequate space for
activities providing that many classes are held at off-site locations.
Ms. Louise Oliver, PO Box 1921, Roxboro said that the action on June 20, 2016 to
form a site selection committee for the Senior Center left an impression to make progress
however upon learning that no committee or meetings had been organized, she urged the
Board to provide a clean, safe, multi-purpose space appropriate for the senior population.
Ms. Angelica Harris of 251 Derwin Drive, Timberlake asked the Board when the
facility would be built and to give the senior citizens of Person County the best facility
possible as these citizens pay taxes and vote.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Puryear and carried 5-0 to approve the
Consent Agenda with the following item:
A. Duke Energy Electric Vehicle Charging Station Grant
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NEW BUSINESS:
BROADBAND REQUEST FOR PROPOSALS:
Assistant County Manager, Sybil Tate reminded the Board that at its April 18, 2016
meet, staff was instructed to engage with a consultant to develop a Request for Proposals
(RFP) to improve broadband wireless and fiber options for access within Person County.
Ms. Tate introduced the consultant, Mr. Joe Freddoso of Mighty River, LLC, to
discuss the broadband RFP specifications and requested Board input on which option of
the options to be presented that the Board desires before the RFP can be completed. Ms.
Tate noted that the RFP would be on the Board’s next meeting agenda for August 15, 2016.
Mr. Freddoso, former non-profit president of MCNC, the provider that
implemented fiber installation across 90 of NC’s 100 counties at a project cost of $140M,
shared the following presentation with the group.
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Phase 1 covers approximately 22 miles from Bushy Fork to Bethel Hill. The cost
per mile was estimated at $40,000 with the total Phase 1 cost projected at $1M.
Phase 2 covers about 22 miles from Woodland to Mt. Tirzah with a projected cost
of $1M. The routes were based on main corridors and a potential economic development
project.
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The concept, once the infrastructure is complete is to offer private providers to build
off the core network. The slide below illustrates potential coverage in 10-15 years.
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Ms. Tate reminded the Board that the cost estimates in the presentation were
projections and that until the proposals were received, staff would not know the real costs.
Mr. Freddoso stated the RFP would be compiled to route along the main corridors for core
business and to provide access to unserved areas.
Board members stated support for improving access to Person County’s citizens,
improving services to county public facilities and to set apart the county by using this
approach.
A motion was made by Commissioner Clayton and carried 5-0 to proceed with
writing the Request for Proposals based on Option 1, as presented.
BETHEL HILL TOWER EASEMENT:
As part of the upgrades to the public safety communication system, the county will
construct a tower located on Bethel Hill Charter School property.
General Services Director, Ray Foushee stated access to the tower site was planned
via Bethel Hill Charter School property (150 yards); however, this access requires crossing
a stream, which triggers State regulations and approvals. Therefore, staff approached an
adjacent property owner, Mr. Joe Weaver, to discuss allowing access of 100 yards via his
property. At first Mr. Weaver declined access across his driveway but more recently,
agreed in exchange for $10,000 upfront, repair of the driveway upon completion of the
tower, and new gravel every four years. The new gravel costs was estimated at $500 every
four years.
Mr. Foushee noted the total cost of accessing the site via Bethel Hill Charter
School’s property was estimated at $105,000 and the cost of accessing the site via the
adjacent property owner, Mr. Joe Weaver’s land was estimated at $43,250.
The Board was asked to take action to determine the access easement rights and to
authorize the Chairman to sign an access easement.
Chairman Newell inquired about relocating the tower to another site to which staff
noted the county does not own property in that area and that the location selected was of
optimal choice due to being at the highest elevation and noted much of the groundwork
was already completed.
A motion was made by Commissioner Clayton and carried 5-0 to approve the
access to the Bethel Hill Tower site with an easement for rights with adjacent property
owner, Mr. Joe Weaver, to appropriate $10,000 upfront to Mr. Joe Weaver, repair of the
Weaver driveway upon completion of the tower construction, and provide new gravel on
the 100 yards every four years.
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STORMWATER PROFESSIONAL SERVICES OPTIONS:
When a stormwater plan was required for a project, citizens must work with the
county’s contracted engineer to ensure that the plan meets the requirements of the county’s
stormwater ordinance. The citizen must also work with the county's contracted attorney to
ensure that access is available for annual inspection of the best management practices
(BMP) and that maintenance will be conducted in accordance with the ordinance.
Assistant County Manager, Sybil Tate stated Person County’s current engineering
and legal stormwater services are managed by Jim Wrenn, an attorney in Oxford, NC and
Henrietta Locklear, a consultant with Raftelis located in Winston-Salem, NC noting the
county has the authority to choose to contract with professionals located closer to Person
County.
Ms. Tate noted staff have researched hiring local professionals to manage both the
legal and engineering services for stormwater agreements and have identified one legal
firm located in Roxboro and two engineering firms with the credentials located in Durham.
Ms. Tate explained the estimated additional costs for transitioning to new legal and
engineering services are $14,400 which includes a 4-hour training session and an estimated
20-hours of transition time. During the training session and the transition time, the existing
and new legal and engineering professionals would charge the county for their time. Once
the transition is complete, the county would realize a savings for legal services and
approximately the same costs or slightly higher costs for engineering services. Ms. Tate
stated the estimated cost increase can be covered by the existing budget and the Stormwater
Fund’s fund balance.
Commissioner Puryear asked for the rates given by the engineering firms to which
Ms. Tate stated 1) Horvath $170 per hour, and 2) McAdams $110 per hour.
A motion was made by Commissioner Puryear and carried 5-0 to proceed to
terminate contract with the current attorney and engineer providing stormwater services
and to move forward with securing stormwater legal services with the identified one legal
firm located in Roxboro and engineering services with McAdams of Durham.
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CHAIRMAN’S REPORT:
Chairman Newell had no report.
MANAGER’S REPORT:
County Manager, Heidi York asked the commissioners to complete the audit
questionnaire and return it to staff to mail to the county’s auditors.
Ms. York reported that the community event, National Night Out will be held on
August 2, 2016 at Huck Sansbury Park starting at 5:00pm.
COMMISSIONER REPORT/COMMENTS:
Commissioner Jeffers reported the Human Services Networking Event will take
place on August 2, 2016 at the Kirby Upstairs starting at 11:00am. On that topic, he noted
that other commissioners speak of a 211 approach for accessing services.
Commissioner Clayton told the group of new solid waste technology he recently
learned about at the NACo conference and urged the Board to consider a no bind clause
for new technologies related to the Solid Waste contract. Mr. Clayton noted the Lunsford
family wanting to name a road honoring Jessie Lunsford, a WWI veteran, which will be
forthcoming to the Board.
Commissioner Puryear had no report.
Vice Chairman Kendrick had no report.
CLOSED SESSION #2
A motion was made by Commissioner Jeffers and carried 5-0 to enter Closed
Session per General Statute 143-318.11(a)(5) for the purpose to consider the acquisition or lease of
real property at 8:38pm with the following individuals permitted to attend: County Manager, Heidi
York, Clerk to the Board, Brenda Reaves, County Attorney, Ron Aycock, and Summer Intern, Ellis
Johnson.
A motion was made by Commissioner Jeffers and carried 5-0 to include Planning
Director, Mike Ciriello in the Closed Session #2.
Chairman Newell called the Closed Session to order at 8:40pm.
A motion was made by Commissioner Puryear and carried 5-0 to return to open
session at 9:02pm.
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A motion was made by Commissioner Puryear and carried 5-0 to appoint the
following individuals to the Senior Center Committee to review possible alternative sites
for the new facility: Chairman Newell, Commissioner Jeffers, City Councilman Byrd
Blackwell, City Councilman Sandy Stigall, and Senior Center Director, Maynell Harper.
CLOSED SESSION #3
A motion was made by Vice Chairman Kendrick and carried 5-0 to enter Closed
Session per General Statute 143-318.11(a) (3) to consult with an attorney and General Statute
143-18.11(a) (5) to establish, or to instruct the public body's staff or negotiating agents concerning
the position to be taken by or on behalf of the public body in negotiating the price and other material
terms of a contract at 9:04pm with the following individuals permitted to attend: County Manager,
Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron Aycock, Assistant County
Manager, Sybil Tate, and Summer Intern, Ellis Johnson.
Chairman Newell called the Closed Session #3 to order at 9:04pm.
A motion was made by Commissioner Puryear and carried 5-0 to return to open
session at 9:56pm.
ADJOURNMENT:
A motion was made by Commissioner Jeffers and carried 5-0 to adjourn the
meeting at 9:56pm.
_____________________________ ______________________________
Brenda B. Reaves David Newell, Sr.
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
General Government (39,430)
Culture & Recreation 39,430
EXPENDITURES Fire and Rescue Capital Reserve Fund 13,676
REVENUES Fire and Rescue Capital Reserve Fund
Fund Balance Appropriation 13,676
Explanation:
BUDGET AMENDMENT
Transferring budget associated with the maintenance and expense of the Museum building and grounds in a
separate department that were previously appropriated in General Services; carrying forward remaining
funds in the Fire and Rescue Capital Reserve Fund;
BA‐3110
AGENDA ABSTRACT
Meeting Date: August 15, 2016
Agenda Title: Home & Community Care Block Grant (HCCBG) Final Revised 732 Home
and Community Care Block Grant 2016
Summary of Information: Final revised county funding plan, FY 16 -- Person County Senior
Center. -- Funding revised to ensure that funds are fully spent within the parameters of Block Grant
restrictions.
Recommended Action: Approval of the HCCBG Final Revision
Submitted By: Maynell Harper, Aging Services Director
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AGENDA ABSTRACT
Meeting Date: August 15, 2016
Agenda Title: Request from a Private Resident to Connect to the City Sewer
Summary of Information: A private resident purchasing a home located at 506 Westover
Drive, outside of the City of Roxboro city limits, is requesting to connect to the city sewer line.
According to the City and County Joint Water and Sewer Agreement between the City of
Roxboro and Person County, this request requires approval by both the City Council and the
County Commissioners. All easements and expenses will be the responsibility of the
homeowner as well as maintenance of the sewer pump and force main that will be required.
The City Council approved this request at their August 9th council meeting.
Recommended Action: Approve the request to connect to the City sewer line
Submitted By: Heidi York, County Manager
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SEWER CONNECTION REQUEST
506 Westover Drive
The City has received a request for a sewer connection. The house, located at
506 Westover Drive, is outside the City limits and will require a sewer pump and
force main to reach the existing city sewer. As this house is located outside the
city limits the homeowner would be required to obtain all necessary easements
and install the sewer pump and force main at their expense. Plus, they would be
responsible for all future maintenance of the pump and force main.
As this is not located in the city, approval of both Roxboro City Council and the
Person County Board of County Commissioners is required per the City and
County Joint Water and Sewer Agreement.
The closest sewer line is located on Crestwood Drive. The owner would have to
install a sewer pump as the lot is lower that the city sewer. Also they will have to
obtain an easement from NCDOT or the property owner located at the corner of
Crestwood and Westover Drive in order to install the force main. Westover Drive
is a NCDOT road. Crestwood Drive is a city street. The house currently has city
water.
According to Person County Environmental Health, the house at 506 Westover
Drive currently has two septic systems. One is in the front and the other one is in
the back. There is no repair area on the lot. To their knowledge, the current
septic system is working.
While this house is outside the city limits it is adjacent to the city limits and as
such it may request annexation.
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AGENDA ABSTRACT
Meeting Date: August 15, 2016
Agenda Title: Mt. Tirzah Right of Entry letter
Summary of Information:
The BOC has already approved the State’s lease document for the Mt. Tirzah tower site; however,
due to personnel issues and other constraints, the Attorney General’s Office has not yet completed
its final review of the lease. As a result, the NCSHP has requested a Right of Entry letter, so it can
begin construction of the Mt. Tirzah tower.
Recommended Action: Approve the Right of Entry letter
Submitted By: Assistant County Manager, Sybil Tate
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PERSON COUNTY
OFFICE OF THE COUNTY MANAGER
304 South Morgan Street, Room 212
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
Aug. 15, 2016
Dear Mr. Randall,
Pending final execution of the lease agreement now in progress, the NCSHP is granted
permission to proceed with tower construction and equipment instillation at the Mt.
Tirzah VIPER location. If for any reason either party chooses not to finalize the pending
lease agreement, the NCSHP will be required to remove any and all construction
materials and equipment from the sites at their expense within 60 days.
If you have any questions, don’t hesitate to contact me.
Sincerely,
Sybil Tate
Assistant County Manager
125
AGENDA ABSTRACT
Meeting Date: August 15, 2016
Agenda Title: Tax Adjustments for August 2016
Summary of Information: Attached please find the tax releases and motor vehicle pending
refunds:
1. August 2016 tax releases.
2. August 2016 North Carolina Vehicle Tax System (NCVTS) pending refunds.
Recommended Action: Motion to accept reports and authorize refunds.
Submitted By: Russell Jones, Tax Administrator
126
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 08052016 PAGE: 1
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
65736 1012016 MEER INC BUSINESS PERSONAL
65736 101 41036 -6.65 0.00- 0 0.00- 0 0.00 -0.67 0.00 0.00 -7.32 15537R 751 RH 07052016
REASON:RECD LISTING F16 7/5 PER FORM DELETE SOME MACH
62603 1062016 JAMES PLACE BUSINESS PERSONAL 62603 106 33170 -18.90 0.00- 0 0.00- 0 0.00 -1.89 0.00 0.00 -20.79 15536R 773 RH 07052016
-18.09-50 -1.81 0.00 -19.90__________
-40.69 REASON:ALL EQUIP REMOVED USING VACANT PARKING LOT ONLY
33355 1012016 ASAP COURT REPORTING SERV INC BUSINESS PERSONAL
33355 101 33355 0.00 0.00- 0 0.00- 0 0.00 -4.76 0.00 0.00 -4.76 15540R 784 RH 07062016
REASON:DELETE LATE LISTING FEE
9390 1102010 HUNT CONNIE DW/ON DANAL HUNT 9390 110 44539 -203.70 0.00- 0 0.00- 0 -3.97 0.00 -3.12 0.00 -210.79 15541R 785 BSG 07072016
REASON:BANKRUPTCY DISCHARGE 7/1/16
9390 1102010 REAVES HARRELL EDWARD CHEROKEE GRAND LAREDO MP 9390 110 44104 -17.99 0.00- 0 0.00- 0 0.00 0.00 -9.48 0.00 -27.47 15541R 786 BSG 07072016 REASON:BANKRUPTCY DISCHARGE 7/1/16
9390 1122012 HUNT CONNIE DW/ON DANAL HUNT 9390 112 46247 -84.98 0.00- 0 0.00- 0 -2.22 0.00 -7.15 0.00 -94.35 15541R 787 BSG 07072016 REASON:BANKRUPTCY DISCHARGE 7/1/16
10475 1152015 JIM STOCKSTILL MASONRY BUSINESS PERSONAL
10475 115 53880 -21.18 0.00- 0 0.00- 0 0.00 -2.12 -1.49 0.00 -24.79 15542R 788 RH 07072016 REASON:BUSINESS CLOSED IN 2014
10475 1012016 JIM STOCKSTILL MASONRY BUSINESS PERSONAL
10475 101 35756 -21.18 0.00- 0 0.00- 0 0.00 -2.12 0.00 0.00 -23.30 15543R 789 RH 07072016
REASON:BUSINESS CLOSED 2014
65780 2012016 MAJORS ERNEST THOMAS PERSONAL 65780 201 40406 -20.30 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -20.30 15544R 791 RH 07082016
REASON:DUP BILL SEE REC 33210
8787 3012016 SHORT LEE & MARY ALICE BRIDGEWATER/SWR 8787 301 4813 -108.70 0.00- 0 0.00-30 0.00 0.00 0.00 0.00 -108.70 15545R 793 RH 07122016 REASON:QUALIFY FOR EXMP
50969 3012016 HALL SHARON STEVENS 1&58/100AC/LTSB&D/HS 50969 301 16914 -718.20 0.00- 0 0.00-30 0.00 0.00 0.00 0.00 -718.20 15546R 794 RH 07132016 REASON:CORRECT BOAT VALU WAS 114060 SHLD HVE BEEN 11460
2531 3062016 PORTERFIELD WILLIAM R & TINA M DEF/T43&65/100AC/HSE
2531 306 7790 -225.54 0.00- 0 0.00-30 0.00 0.00 0.00 0.00 -225.54 15547R 796 RH 07132016 REASON:CORRECT SIZE OF OFB7 CRD2 F16
62091 3012016 LESTER MARION B EST HOUSE & ACRE
62091 301 2620 -62.45 0.00- 0 0.00-30 0.00 0.00 0.00 0.00 -62.45 15548R 797 RH 07132016
REASON:ADD CONDITION FACTOR ON SFD F16
24155 3022016 MCFARLAND SCOTTIE D PERSONAL PROPERTY 24155 302 33881 -115.56 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -115.56 15549R 798 RH 07142016
REASON:DUPL BILL SEE RECD 4713
27350 1132013 LOFTON BRUCE PERSONAL PROPERTY 27350 113 48630 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 15550R 827 MP 07212016 -21.60-50 0.00 0.00 -21.60__________
-21.60
REASON:NOT CITY
27350 1152015 LOFTON BRUCE PERSONAL PROPERTY 27350 115 54037 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 15551R 828 MP 07212016
-20.53-50 0.00 0.00 -20.53__________
-20.53
REASON:NOT CITY
27350 1122012 LOFTON BRUCE PERSONAL PROPERTY
27350 112 46045 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 15552R 829 MP 07212016
-21.90-50 0.00 0.00 -21.90__________
-21.90 REASON:NOT CITY 127
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 08052016 PAGE: 2
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
27350 1142014 LOFTON BRUCE PERSONAL PROPERTY
27350 114 51129 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 15553R 830 MP 07212016
-23.95-50 0.00 0.00 -23.95__________ -23.95 REASON:NOT CITY
27350 2012016 LOFTON BRUCE PERSONAL PROPERTY
27350 201 40263 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 15554R 831 MP 07212016 -19.97-50 0.00 0.00 -19.97__________ -19.97 REASON:NOT CITY
27350 1112011 LOFTON BRUCE PERSONAL PROPERTY 27350 111 45142 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 15555R 832 MP 07212016 -24.66-50 0.00 0.00 -24.66__________ -24.66
REASON:NOT CITY
59549 2012016 HATFIELD BRENTON STEWART PERS/BOAT 59549 201 37289 -11.41 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -11.41 15556R 833 CW 07222016 REASON:HAS NOT OWNED BOAT SINCE 2008 & DOESN T LIVE IN PERSON CO
27350 2012016 LOFTON BRUCE PERSONAL PROPERTY 27350 201 40263 -4.23 0.00- 0 0.00- 0 0.00 -2.42 0.00 0.00 -6.65 15557R 834 CW 07222016 REASON:INCORRECT YEAR OF BOAT & MOTOR CORRECTED VALUE FOR A 1993 INSTEAD 1996
17023 1012016 PARTY PLACE LLC BUSINESS PERSONAL
17023 101 33387 -24.42 0.00- 0 0.00- 0 0.00 -2.44 0.00 0.00 -26.86 15558R 836 CW 07222016 REASON:TRAILER WAS STOLEN DEC 15 2015
31852 2012016 STEWART JASON L & CHRISTY S PERSONAL
31852 201 40269 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 15559R 837 MP 07252016
-20.10-50 0.00 0.00 -20.10__________ -20.10 REASON:VEHICLE RESIDES AT 1030 JOHN ALLEN RD REMOVE CITY
5696 3012016 ELLIOTT TERESA LOREANE 1 & 96/100 AC/LT9/SWR
5696 301 5165 0.00 0.00- 0 0.00-30 -3.00 -0.01 0.00 0.00 -3.01 15560R 838 RH 07262016 REASON:REMOVE DOG
41383 3022016 PEED BRYAN TRENT 6&80/100AC/TRT A/HS
41383 302 6054 -539.14 0.00- 0 0.00-30 0.00 0.00 0.00 0.00 -539.14 15561R 839 RH 07262016
REASON:RMVD STG/CORRECT AFCT/MVD OFB1 FRM REC 28129
4363 1012016 FOUSHEE BROTHERS PROP LLC DEF/T 13&77/100AC/TRT B 4363 101 28129 -19.37 0.00- 0 0.00-30 0.00 0.00 0.00 0.00 -19.37 15562R 840 RH 07262016
REASON:MVD PACKBARNS TO REC 6054 F16
33148 2012016 MURRAY MELANIE LYNN PERSONAL/BOAT 33148 201 39893 -27.02 0.00- 0 0.00- 0 0.00 -2.70 0.00 0.00 -29.72 15563R 841 RH 07262016 REASON:BOAT SOLD JULY 2015 NOW IN VIRGINIA
9965 2012016 HOWELL RAMONA WRENN PERSONAL 9965 201 40192 0.00 0.00- 0 0.00- 0-12.00 0.00 0.00 0.00 -12.00 15564R 852 RH 07272016 REASON:NO LONGER HAVE DOGS
13940 1012016 ALTEC CAP TRUST/ADV PROPERTY T BUSINESS PERSONAL
13940 101 33287 -3686.92 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -3686.92 15565R 869 RH 07292016 -3528.91-50 0.00 0.00 -3528.91__________ -7215.83 REASON:DELETE 6 IRP VEH BILLED IN VA F16
53252 3012016 POOLE ALEXANDER 1 ACRE & BLDGS 53252 301 8531 -339.02 0.00- 0 -6.00-30 0.00 0.00 0.00 0.00 -345.02 15566R 870 MP 07292016 REASON:RMVD SFD/OFB1 COMP F/16
53252 3012016 POOLE ALEXANDER 1 ACRE & BLDGS
53252 301 8531 339.02 0.00- 0 6.00-30 0.00 0.00 0.00 0.00 345.02 15566R 871 MP 07292016
REASON:STORMWATER FEE
53252 3012016 POOLE ALEXANDER 1 ACRE & BLDGS
53252 301 8531 -339.02 0.00- 0 0.00-30 0.00 0.00 0.00 0.00 -339.02 15566R 872 MP 07292016
REASON:RMVD SFD/OFB1 COMP F/16
6907 3002016 GENTRY TOMMY & PATTY L/H STABLE ON E ASHLEY 6907 300 27007 -21.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -21.00 15567R 873 MP 07292016
REASON:MVD STABLE TO REC 6247 F/16
128
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ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
4163 1112011 GENTRY JULIE MICHELLE IMPALA 4S
4163 111 44892 -0.34 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.34 2011R 874 SRJ 07292016
-0.47-50 0.00 0.00 -0.47__________ -0.81 REASON:UNDER ONE DOLLAR
40594 1152015 RICKY JAYS DJ SERVICES BUSINESS PERSONAL
40594 115 54044 -0.42 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.42 2015R 875 SRJ 07292016 REASON:UNDER ONE DOLLAR
17675 1012016 ACCENT ON SERVICE BUSINESS PERSONAL
17675 101 40773 -0.46 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.46 2016R 876 SRJ 07292016
REASON:UNDER ONE DOLLAR
52936 1012016 ALL PRO HEATING & AIR BUSINESS PERSONAL 52936 101 41712 -0.10 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.10 2016R 877 SRJ 07292016
REASON:UNDER ONE DOLLAR
11548 1022016 BOWES RENTALS LLC BUSINESS PERSONAL 11548 102 41340 -0.88 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.88 2016R 878 SRJ 07292016 REASON:UNDER ONE DOLLAR
54560 1022016 BRADSHER BROTHERS AUCTION BUSINESS PERSONAL 54560 102 33094 -0.78 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.78 2016R 879 SRJ 07292016 REASON:UNDER ONE DOLLAR
13221 1032016 CHARTER COMMUNICATIONS BUSINESS PERSONAL
13221 103 33253 -0.11 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.11 2016R 880 SRJ 07292016 REASON:UNDER ONE DOLLAR
26353 2012016 CLAYTON DONNA PERS/96TIGERSHARK JETSKI
26353 201 34696 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2016R 881 SRJ 07292016
REASON:UNDER ONE DOLLAR
10594 2012016 CLAYTON DONNIE A & CHRISTY G PERSONAL 10594 201 36116 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2016R 882 SRJ 07292016
REASON:UNDER ONE DOLLAR
51291 2012016 CONWAY JERRELL EDWARD SR PERS/BOAT 51291 201 37274 -0.70 0.00- 0 0.00- 0 0.00 -0.07 0.00 0.00 -0.77 2016R 883 SRJ 07292016 REASON:UNDER ONE DOLLAR
24758 3012016 DAVISON JEAN ANN GENERAL MOORES MT/L21/VL 24758 301 17988 -0.74 0.00- 0 -0.06-30 0.00 0.00 0.00 0.00 -0.80 2016R 884 SRJ 07292016 REASON:UNDER ONE DOLLAR
56958 1012016 DJO LLC BUSINESS PERSONAL
56958 101 40625 -0.20 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.20 2016R 885 SRJ 07292016 -0.19-50 0.00 0.00 -0.19__________ -0.39 REASON:UNDER ONE DOLLAR
54074 1012016 DMX LLC BUSINESS PERSONAL 54074 101 41433 -0.38 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.38 2016R 886 SRJ 07292016 -0.36-50 0.00 0.00 -0.36__________ -0.74
REASON:UNDER ONE DOLLAR
3381 3022016 ELLIOTT WINSTON H JR L/H BULKBARN ON G THOMAS 3381 302 23065 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2016R 887 SRJ 07292016 REASON:UNDER ONE DOLLAR
49352 1012016 GCN HOLDING LLC BUSINESS PERSONAL 49352 101 40847 -0.04 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.04 2016R 888 SRJ 07292016 -0.04-50 0.00 0.00 -0.04__________ -0.08
REASON:UNDER ONE DOLLAR
10571 1012016 JEFF MORRIS PROPERTIES INC BUSINESS PERSONAL 10571 101 41523 -0.35 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.35 2016R 889 SRJ 07292016 REASON:UNDER ONE DOLLAR
51840 3012016 LUNSFORD RUSSELL L DW/ON JAMES LUNSFORD
51840 301 26321 -0.30 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.30 2016R 890 SRJ 07292016 REASON:UNDER ONE DOLLAR 129
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 08052016 PAGE: 4
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
64651 1012016 NCR CORPORATION BUSINESS PERSONAL
64651 101 33314 -0.72 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.72 2016R 891 SRJ 07292016
REASON:UNDER ONE DOLLAR
2899 3022016 PERKINS DONALD & DONNA L/EST PINE WOODS/LT17/H&L 2899 302 21763 -0.19 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.20 2016R 892 SRJ 07292016
REASON:UNDER ONE DOLLAR
64023 1012016 PRICE MOBILE HOME SERVICE BUSINESS PERSONAL 64023 101 33163 -0.25 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.25 2016R 893 SRJ 07292016 REASON:UNDER ONE DOLLAR
60336 1012016 QLT CONSUMER LEASE SERVICES IN BUSINESS PERSONAL 60336 101 41810 -0.04 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.04 2016R 894 SRJ 07292016 REASON:UNDER ONE DOLLAR
32408 1052016 ROXBORO FAMILY VISION BUSINESS PERSONAL
32408 105 35314 -0.25 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.25 2016R 895 SRJ 07292016 REASON:UNDER ONE DOLLAR
62287 1022016 RUG DOCTOR INC BUSINESS PERSONAL/COUNTY
62287 102 33458 -0.60 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.60 2016R 896 SRJ 07292016
REASON:UNDER ONE DOLLAR
42802 1012016 THE NEW VEMCO MUSIC COMPANY BUSINESS PERSONAL 42802 101 34195 -0.45 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.45 2016R 897 SRJ 07292016
-0.43-50 0.00 0.00 -0.43__________
-0.88 REASON:UNDER ONE DOLLAR
40206 1012016 THE PUBLISHING PLACE LLC BUSINESS PERSONAL
40206 101 33335 -0.35 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.35 2016R 898 SRJ 07292016
REASON:UNDER ONE DOLLAR
51580 1012016 TRANSACTION NETWORK SVCS INC BUSINESS PERSONAL 51580 101 41549 -0.15 0.00- 0 0.00- 0 0.00 -0.01 0.00 0.00 -0.16 2016R 899 SRJ 07292016
-0.15-50 -0.02 0.00 -0.17__________
-0.33 REASON:UNDER ONE DOLLAR
51932 1012016 U HAUL COMPANY OF RALEIGH BUSINESS PERSONAL
51932 101 41326 -0.48 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.48 2016R 900 SRJ 07292016
-0.46-50 0.00 0.00 -0.46__________ -0.94 REASON:UNDER ONE DOLLAR
1792 3192016 WHITFIELD J HOWARD DEF/T 23/100 ACS VACANT
1792 319 21604 -0.37 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.37 2016R 901 SRJ 07292016 -0.36-50 0.00 0.00 -0.36__________ -0.73 REASON:UNDER ONE DOLLAR
62914 1012016 501 ONLINE ENTERPRISES LLC BUSINESS PERSONAL 62914 101 33187 -0.53 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.53 2016R 902 SRJ 07292016 REASON:UNDER ONE DOLLAR
3466 3022016 TALLEY BRICE EDWARD 124 HARRIS ST
3466 302 13283 0.00 0.00- 0 0.00- 0-12.00 0.00 0.00 0.00 -12.00 15568R 903 MP 08012016 REASON:NO DOGS
64553 1012016 BB&T EQUIPMENT FINANCE CORP BUSINESS PERSONAL
64553 101 33282 -10.80 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -10.80 12238R 905 RH 08012016
-10.34-50 0.00 0.00 -10.34__________ -21.14 REASON:CORRECT VALU IRP VEH F16
64607 2012016 LINDQUIST KURT PAUL PERSONAL/BOAT
64607 201 40152 -80.64 0.00- 0 0.00- 0 0.00 -8.06 0.00 0.00 -88.70 15570R 906 RH 08012016
REASON:BOAT IN VIRGINIA
37688 1052016 CLAYTON BARRY KEITH 1 ACRE/SWR
48062 301 24090 -108.56 0.00- 0 0.00-30 0.00 0.00 0.00 0.00 -108.56 15571R 910 MP 08012016
REASON:REMOVED SWMH AND STG F/16
27350 1142014 LOFTON BRUCE PERSONAL PROPERTY 27350 114 51129 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 15553R 921 SRJ 08012016
23.95-50 0.00 0.00 23.95__________
23.95
130
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 08052016 PAGE: 5
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
65313 2012016 POWELL JAMES BOBBITT PERSONAL
65313 201 40352 -159.67 0.00- 0 0.00- 0 0.00 -15.97 0.00 0.00 -175.64 15572R 933 MP 08022016
REASON:LISTED ON RECN 15942 UNDER ANNE E POWELL 2006 MAILBU WAKESETTER
27350 1122012 LOFTON BRUCE PERSONAL PROPERTY 27350 112 46045 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 15552R 934 SRJ 08022016
21.90-50 0.00 0.00 21.90__________
21.90 REASON:NEED TO RECALCULATE LATE PENALTY
27350 1132013 LOFTON BRUCE PERSONAL PROPERTY
27350 113 48630 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 15550R 935 SRJ 08022016
21.60-50 0.00 0.00 21.60__________ 21.60 REASON:NEED TO RECALCULATE LATE LISTING PENALTY
27350 1152015 LOFTON BRUCE PERSONAL PROPERTY
27350 115 54037 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 15551R 936 SRJ 08022016 20.53-50 0.00 0.00 20.53__________ 20.53 REASON:NEED TO RECALCULATE LATE LISTING PENALTY
27350 1112011 LOFTON BRUCE PERSONAL PROPERTY 27350 111 45142 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 15555R 937 SRJ 08022016 24.66-50 0.00 0.00 24.66__________ 24.66
REASON:NEED TO RECALCULATE LATE LISTING PENALTY
27350 2012016 LOFTON BRUCE PERSONAL PROPERTY 27350 201 40263 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 15554R 938 SRJ 08022016 19.97-50 0.00 0.00 19.97__________
19.97
REASON:NEED TO RECALULATE LATE LISTING PENALTY
56624 3012016 RILEY JOHN A JR & OTHERS HOUSE & LOT 56624 301 14481 0.00 0.00- 0 0.00- 0 -6.00 -0.01 0.00 0.00 -6.01 15573R 939 RH 08022016
REASON:RELEASE DOGS DECEASED PRIOR TO JAN 2016
27350 2012016 LOFTON BRUCE PERSONAL PROPERTY 27350 201 40263 4.23 0.00- 0 0.00- 0 0.00 2.42 0.00 0.00 6.65 15557R 940 SRJ 08022016 REASON:NEED TO RECALULATE LATE LISTING PENALTY
27350 1112011 LOFTON BRUCE PERSONAL PROPERTY 27350 111 45142 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 15555R 941 MP 08032016 -24.66-50 -2.47 0.00 -27.13__________ -27.13
REASON:NOT CITY
27350 1122012 LOFTON BRUCE PERSONAL PROPERTY 27350 112 46045 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 15552R 942 MP 08032016 -21.90-50 -2.19 0.00 -24.09__________
-24.09
REASON:NOT CITY
27350 1132013 LOFTON BRUCE PERSONAL PROPERTY 27350 113 48630 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 15550R 943 MP 08032016
-21.60-50 -2.16 0.00 -23.76__________
-23.76 REASON:NOT CITY
27350 1142014 LOFTON BRUCE PERSONAL PROPERTY
27350 114 51129 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 15553R 944 MP 08032016
-23.95-50 -2.40 0.00 -26.35__________ -26.35 REASON:NOT CITY
27350 1152015 LOFTON BRUCE PERSONAL PROPERTY
27350 115 54037 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 15551R 945 MP 08032016
-20.53-50 -2.05 0.00 -22.58__________ -22.58 REASON:NOT CITY
27350 2012016 LOFTON BRUCE PERSONAL PROPERTY
27350 201 40263 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 15574R 946 MP 08032016 -19.97-50 -1.99 0.00 -21.96__________ -21.96
REASON:NOT CITY
131
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ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
27350 2012016 LOFTON BRUCE PERSONAL PROPERTY
27350 201 40263 -4.23 0.00- 0 0.00- 0 0.00 -0.43 0.00 0.00 -4.66 15557R 947 MP 08032016
REASON:1993 RATHER THAN 1996
65834 1012016 PROG LEASING LLC BUSINESS PERSONAL 65834 101 33501 0.00 0.00- 0 0.00- 0 0.00 -17.06 0.00 0.00 -17.06 15575R 949 RH 08032016
0.00-50 -16.33 0.00 -16.33__________
-33.39 REASON:DELETE LATE LISTING FEE F16
31852 2012016 STEWART JASON L & CHRISTY S PERSONAL
31852 201 40269 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 15559R 957 SRJ 08032016
20.10-50 0.00 0.00 20.10__________ 20.10 REASON:RECALCULATE LATE LISTING PENALTY
31852 2012016 STEWART JASON L & CHRISTY S PERSONAL
31852 201 40269 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 15559R 958 MP 08032016 -20.10-50 -2.01 0.00 -22.11__________ -22.11 REASON:NOT CITY
13074 1012016 GENTRYS AUTO SALES GENTRYS AUTO SALES 13074 101 15972 -23.38 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -23.38 15576R 968 RH 08042016 -22.38-50 0.00 0.00 -22.38__________ -45.76
REASON:RMVD OFBS F16
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COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 08052016 PAGE: 7
TRANSACTION TOTALS PAGE
TRANSACTIONS FROM 1 THROUGH 972 IN SY0:TAX .MOD AMOUNTS FROM -999999999.99 THROUGH 999999999.99TRANSACTION TYPES:R
TRANSACTIONS 07012016->08042016 0 PAYMENTS 0 DISC/CORR 87 RELEASES TOTAL CREDIT NET CREDIT (PAYMENT+RELEASE) (TOTAL-DISC/CORR)PERSON COUNTY TAX OFFICE 0.00 0.00 -6693.19 6693.19 6693.19LATE LISTING 0.00 0.00 -58.32 58.32 58.32
DOG 0.00 0.00 -39.19 39.19 39.19
CODE DISTRICT NAME 30 STORMWATER FEE 0.00 0.00 -0.07 0.07 0.07 --------------- --------------- --------------- --------------- --------------- SUB-TOTAL 0.00 0.00 -6790.77 6790.77 6790.77
STATE 3PCT INTEREST 0.00 0.00 0.00 0.00 0.00
DISCOUNT 0.00 0.00 0.00 0.00 0.00INTEREST 0.00 0.00 -21.24 21.24 21.24LIEN SALE COST 0.00 0.00 0.00 0.00 0.00 --------------- --------------- --------------- --------------- ---------------
TOTAL 0.00 0.00 -6812.01 6812.01 6812.01
50 CITY OF ROXBORO 0.00 0.00 -3734.89 3734.89 3734.89LATE LISTING 0.00 0.00 -33.43 33.43 33.43 --------------- --------------- --------------- --------------- ---------------
SUB-TOTAL 0.00 0.00 -3768.32 3768.32 3768.32
DISCOUNT 0.00 0.00 0.00 0.00 0.00INTEREST 0.00 0.00 0.00 0.00 0.00 --------------- --------------- --------------- --------------- --------------- TOTAL 0.00 0.00 -3768.32 3768.32 3768.32
TOTAL TAXES 0.00 0.00 -10559.09 10559.09 10559.09TOTAL LIEN COST 0.00 0.00 0.00 0.00 0.00TOTAL DISCOUNT 0.00 0.00 0.00 0.00 0.00
TOTAL INTEREST 0.00 0.00 -21.24 21.24 21.24
TOTAL STATE 3PCT INTEREST 0.00 0.00 0.00 0.00 0.00 =============== =============== =============== =============== =============== GRAND TOTAL 0.00 0.00 -10580.33 10580.33 10580.33
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Payee NameAddress 3Refund Type Refund ReasonCreate DateTax Jurisdiction Levy Type Change Total Change01Tax ($9.75) ($9.75)$9.7501Tax ($17.59) ($17.59)$17.5901Tax ($15.10) ($15.85)$15.8501Tax ($15.80) ($15.80)$15.8001Tax ($14.52) ($14.52)$14.5201Tax ($169.57) ($169.57)$169.5701Tax ($57.84) ($57.84)$57.8401Tax ($6.72) ($6.72)$6.7201Tax ($66.22) ($66.22)$66.2201Tax ($34.19) ($34.19)$34.1901Tax ($15.57) ($15.57)50Tax ($14.68) ($14.68)50 Vehicle Fee $0.00$0.00$30.2501Tax ($31.64) ($31.64)50Tax ($29.83) ($29.83)50 Vehicle Fee $0.00$0.00$61.4701Tax ($43.54) ($43.54)50Tax ($41.05) ($41.05)50 Vehicle Fee ($10.00) ($10.00)$94.5901Tax ($90.54) ($90.54)$90.5401Tax ($12.09) ($12.09)$12.0901Tax ($8.17) ($8.17)$8.1701Tax ($73.13) ($73.13)$73.1301Tax ($3.81) ($3.81)$3.81GATTIS, RONNETTA THOMAS ROXBORO, NC 27573 Proration Vehicle Totalled07/29/2016FLOYD, CLARA REAVES ROXBORO, NC 27573 Proration Vehicle Sold 08/02/2016FITZGERALD, WANDA DUKES TIMBERLAKE, NC 27583 Proration Vehicle Totalled07/05/2016FERRELL, BOBBY OWEN ROXBORO, NC 27574 Proration Vehicle Sold 08/04/2016DILLS, BRADLEY ERVIN HURDLE MILLS, NC 27541 Proration Vehicle Sold 07/29/2016DEAL ASSOCIATES INC. ROXBORO, NC 27573 Proration Vehicle Sold 07/05/2016DEAL ASSOCIATES INC ROXBORO, NC 27573 Proration Vehicle Sold 08/02/2016CREASY, BARRY JAMES ROXBORO, NC 27573 Proration Vehicle Sold 08/01/2016CLAYTON, GERALD REAMS ROXBORO, NC 27574 Proration Vehicle Sold 07/25/2016BURNETT, SUSAN CHAMBERS ROXBORO, NC 27574 Proration Vehicle Sold 07/18/2016BOWLING, MICHAEL RAY ROUGEMONT, NC 27572 Proration Vehicle Sold 07/13/2016BOWES, JAMES BEAM ROXBORO, NC 27573 Proration Vehicle Sold 08/02/2016BOWES, GLORIA LAYNE ROXBORO, NC 27574 Proration Vehicle Sold 07/29/2016BARNETT, RANDALL PAGE ROXBORO, NC 27574 Proration Vehicle Sold 07/29/2016BARKINS, DAYNELL LAQUETTE SEMORA, NC 27343 Proration Vehicle Sold 07/08/2016BARKER, JAMES PAUL LYNN ROUGEMONT, NC 27572 Proration Vehicle Sold 07/19/2016ADCOCK, CHARLES GARY ROXBORO, NC 27573 Proration Vehicle Sold 07/19/2016Vehicle Sold 07/19/2016 ROXBORO, NC 27573 ProrationADCOCK, CHARLES GARY134
Payee NameAddress 3Refund Type Refund ReasonCreate DateTax Jurisdiction Levy Type Change Total Change01Tax ($90.67) ($90.67)$90.6701Tax ($8.37) ($8.37)$8.3701Tax ($58.68) ($58.68)$58.6801Tax ($47.48) ($47.48)$47.4801Tax ($14.50) ($14.50)50Tax ($13.68) ($13.68)50 Vehicle Fee $0.00$0.00$28.1801Tax ($6.77) ($7.27)50Tax ($6.38) ($6.54)50 Vehicle Fee $0.00$0.00$13.8101Tax$0.00$0.0050Tax ($85.80) ($85.80)50 Vehicle Fee ($10.00) ($10.00)$95.8001Tax ($22.52) ($22.52)$22.5201Tax ($28.94) ($28.94)50Tax ($27.29) ($27.29)50 Vehicle Fee $0.00$0.00$56.2301Tax ($45.94) ($48.23)$48.2301Tax ($38.41) ($40.33)$40.3301Tax ($5.13) ($5.13)$5.1301Tax ($42.58) ($42.58)$42.5801Tax ($9.76) ($9.76)$9.7601Tax ($34.94) ($34.94)$34.9401Tax ($96.76) ($101.60)$101.60MCCAIN, KEVIN DANTONIO ROXBORO, NC 27574 Proration Vehicle Sold 07/29/2016MARTIN, CATHIE CANDELLO TIMBERLAKE, NC 27583 Proration Vehicle Sold 07/13/2016LONG, JAMES ALGIE HURDLE MILLS, NC 27541 Proration Vehicle Sold 07/28/2016LEA, HANNAH KERL TIMBERLAKE, NC 27583 Proration Vehicle Totalled07/29/2016LATTA, EARL WAYNE ROUGEMONT, NC 27572 Proration Vehicle Sold 07/29/2016KLOVSKI, CATHLEEN ELIZABETH TIMBERLAKE, NC 27583 Proration Vehicle Sold 07/21/2016JOHNSON, WILLIAM BRANDON TIMBERLAKE, NC 27583 Proration Vehicle Totalled08/02/2016JOHNSON, TONY WINSTEAD ROXBORO, NC 27573 Proration Vehicle Sold 08/03/2016JACHIMIAK, THOMAS KARL SEMORA, NC 27343 Proration Vehicle Sold 07/29/2016HUNT, ERIC LYNN ROXBORO, NC 27573 Adjustment < $100Situs error 07/07/2016HOWERTON, HUEL HARRIS ROXBORO, NC 27573 Proration Vehicle Sold 08/01/2016HILTON, JACQUOLINE GAY ROXBORO, NC 27573 Adjustment < $100Mileage 07/15/2016HILL, KENNETH EDWIN ROUGEMONT, NC 27572 Proration Reg . Out of state07/05/2016HICKS, RONNY CLARENCE ROXBORO, NC 27574 Proration Vehicle Sold 07/26/2016HALL, GLORIA MATTHEWS ROXBORO, NC 27574 Proration Vehicle Sold 07/27/2016GRYDER, JUSTIN TERRY ROXBORO, NC 27574 Proration Vehicle Sold 07/11/2016135
Payee NameAddress 3Refund Type Refund ReasonCreate DateTax Jurisdiction Levy Type Change Total Change01Tax$0.00$0.0050Tax ($13.86) ($13.86)50 Vehicle Fee ($10.00) ($10.00)$23.8601Tax ($85.92) ($85.92)$85.9201Tax ($23.10) ($23.10)50Tax ($21.78) ($21.78)50 Vehicle Fee $0.00$0.00$44.8801Tax ($25.36) ($25.36)$25.3601Tax ($44.39) ($44.39)50Tax ($41.86) ($41.86)50 Vehicle Fee $0.00$0.00$86.2501Tax ($8.63) ($8.63)$8.6301Tax ($11.81) ($11.81)$11.8101Tax ($28.58) ($28.58)$28.5801Tax ($62.47) ($62.47)50Tax ($58.90) ($58.90)50 Vehicle Fee $0.00$0.00$121.3701Tax ($5.46) ($5.46)$5.4601Tax ($42.14) ($42.14)$42.1401Tax ($14.84) ($14.84)$14.8401Tax ($64.21) ($64.21)$64.2101Tax ($82.05) ($82.05)$82.0501Tax$0.00$0.0050Tax ($35.11) ($35.11)50 Vehicle Fee ($10.00) ($10.00)$45.11WITHERS, BRENDA SANDIDGE SEMORA, NC 27343 Adjustment < $100Situs error 07/12/2016WHITFIELD, SHIRLEY CLAYTON ROXBORO, NC 27574 Proration Vehicle Sold 07/05/2016WEAVER, RYAN DOUGLAS ROUGEMONT, NC 27572 Proration Vehicle Sold 08/02/2016WADE, ROBERT EDWARD ROXBORO, NC 27573 Proration Vehicle Sold 07/06/2016STONE, GEORGE WESLEY ROXBORO, NC 27574 Proration Vehicle Sold 07/18/2016ROBERSON, ROBERT JOSEPH ROUGEMONT, NC 27572 Proration Vehicle Sold 07/25/2016ROBERSON, MEGAN BROOKE ROXBORO, NC 27573 Proration Vehicle Sold 07/29/2016RAND, WILLIAM GOODYEAR III ROXBORO, NC 27573 Proration Vehicle Sold 07/19/2016PULLEY, DANNY MARVIN TIMBERLAKE, NC 27583 Proration Vehicle Sold 07/18/2016PLEASANTS, THOMAS ROXBORO, NC 27574 Proration Vehicle Sold 07/12/2016OUTLAW, YVONNE BAILEY ROXBORO, NC 27573 Proration Vehicle Sold 08/01/2016ONEAL, STEVEN EDWARD TIMBERLAKE, NC 27583 Proration Vehicle Sold 07/19/2016OAKLEY, MARIE MOORE ROXBORO, NC 27573 Proration Vehicle Sold 07/13/2016MORI, YUKIKO ROUGEMONT, NC 27572 Proration Vehicle Totalled07/05/2016MCFARLAND, SHERRI TEMPLE ROUGEMONT, NC 27572 Adjustment < $100Situs error 07/29/2016136
Payee NameAddress 3Refund Type Refund ReasonCreate DateTax Jurisdiction Levy Type Change Total Change01Tax ($6.51) ($6.51)50Tax ($6.14) ($6.14)50 Vehicle Fee $0.00$0.00$12.6501Tax ($14.70) ($14.70)$14.70ZICKAFOOSE, SHARON BEAVER ROXBORO, NC 27574 Proration Reg . Out of state07/05/2016WRENN, JOYCE PHELPS ROXBORO, NC 27573 Proration Vehicle Totalled07/13/2016137
AGENDA ABSTRACT
Meeting Date: August 15, 2016
Agenda Title: Solid Waste Franchise Public Announcement
Summary of Information: According to State law, the county must publish in the newspaper a
public announcement regarding the public hearing pertaining to the solid waste franchise ordinance.
Below are the dates for the advertisement, public hearing, and 1st/2nd Readings of the proposed
ordinance.
Recommended Action: Order the publication of the notice of the public hearing.
Submitted By: Chairman Newell
Action Date
Call for Public Hearing, BOC meeting August 15, 2016 9:00am
Advertise in local newspaper (30-day notice)August 17, 2016
Public Hearing Date, BOC meeting September 19, 2016 9:00am
1st Reading, BOC meeting October 3, 2016 7:00pm
2nd Reading, BOC meeting October 17, 2016 9:00am
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AGENDA ABSTRACT
Meeting Date: August 15, 2016
Agenda Title: Broadband RFP
Background:
At the August 1st BOC meeting, the Board instructed the consultant to proceed with an RFP that
included construction of county-owned fiber connecting the four public safety towers.
Summary of Information:
Attached is a draft of the Broadband RFP.
Recommended Action: Direct the consultant to release the RFP on August 25, 2016.
Submitted By: Assistant County Manager, Sybil Tate
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Person County
Request for Proposals (RFP)
Person County Advanced Network (PCAN) RFP
Release Date: August 25, 2016
Due Date: November 10, 2016
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1. Project Overview
Person County, led by the Person County Commissioners will act as the leader of the
Person County Advanced Network (PCAN) initiative (see Appendix A for definitions).
Person County is issuing this Request for Proposals (RFP) to develop the next‐generation
broadband infrastructure needed to meet the technological needs of current and future
businesses, public institutions, educational institutions, and local residents. We are
seeking network solutions and business models that are innovative; prepare our region
for the future while serving the needs of today; and creatively use existing public
investments in underutilized or planned government fiber and broadband assets to
provide the maximum benefit to the public.
Vendors or coalitions of vendors are sought to achieve the following goals and objectives:
Goals
1. Create a scalable network solution to foster innovation, drive job creation,
stimulate economic growth, and serve new areas of development in the
community; by providing service for a minimum of fifteen (15) years from the
date of first operation.
2. PCAN prefers that the aggregation network proposed by the provider/vendor
network be fiber based; however, all technologies will be considered, especially in
unserved areas.
3. Provide a flexible menu of retail services that improves service to the following
eligible service areas:
a. Unserved areas ‐ Offer new or enhanced service in unserved areas of the
county (Map A, Appendix B)
b. Economic Corridors ‐ Offer enhanced service along key business and high‐
density residential corridors in the county (Map B, Appendix B)
c. Government facilities ‐ Offer dark fiber services to meet the administrative
and public safety needs of Person County and the City of Roxboro. The
dark fiber services should be bid as a new fiber construction where the
fiber system is owned by the county (Map C, Appendix B).
1.1 Eligible Service Areas
Person County has identified three areas in need of new or improved service:
1. Unserved areas (Map A, Appendix B)
2. Economic Corridors (Map B, Appendix B)
3. Government facilities (Map C, Appendix B)
A single vendor or multiple vendors may submit proposals to serve all or some of the
service areas. Each service area proposal will be evaluated separately.
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1.2 Service Area Specifications
1.2.1 Unserved Areas
The provider(s) of the Network(s) in the unserved areas will take responsibility to design,
engineer, construct, project manage and equip the Network(s). Network(s) access should
include building up to the end user drop point or the end user Network(s) interface
device. In addition, the Vendor(s) will bear all the operating and maintenance costs,
including insurance costs and relevant taxes of the Network(s). Vendor(s) should also
demonstrate a clear and continuous upgrade path for the Network(s) to meet future
consumer demand, business demand, community anchor institution demand, and service
developments.
A. SPEED: 25 mbps download (down) and 3 mbps upload (up) wired or wireless
solutions, scaling to 100 mbps symmetrical over the majority of the PCAN service
area by 2022. Preference will be given to Vendors offering higher network speeds.
B. SERVICES REQUIRED: high quality voice, data, and video services, and tele‐health
solutions.
C. PREFERRED TECHNOLOGY:
o Lit Fiber Service‐Service provider owned fiber with a fully managed,
bundled (transport and access included) lit service at a minimum 25
mbps download/3 mbps upload initially scaling to 100 mbps
symmetrical service by 2022.
o Lit Point to Point Microwave service ‐ Service provider owned
microwave with a fully managed, bundled (transport and access
included) service at a minimum 25 mbps download/3 mbps upload
initially scaling to 100 mbps symmetrical service by 2022.
o Mobile Broadband Service using existing wireless networks –
Preferred using LTE or other current generation fully managed,
bundled (transport and access included) service at a minimum 25
mbps download/3 mbps upload initially scaling to 100 mbps
symmetrical service by 2022.
o Others proposed by vendors
o Microwave Wireless‐ The vendor shall engineer, design, and
implement high‐availability microwave paths that have path
reliabilities of not less than 99.95% and a fade margin of not less
than 30 dB for all microwave paths. The contractor shall apply for,
coordinate and obtain FCC licenses for all microwave paths requiring
licensing.
Site Requirements for Microwave
The vendor will install (2) Ethernet connections at each service site. The
Ethernet will terminate in RJ‐45 keystones The keystones will be mounted
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in wall plates on the wall. The wall plates will be mounted on standard
electrical boxes. The Ethernet connections will be tested to 100 mbps. The
Ethernet cables will be labeled on each end.
Mobile wireless solutions – The vendor can propose to utilize an existing
mobile network for delivery of last mile mobile to the premise solutions. An
LTE platform or equivalent mobile wireless broadband technology should be
proposed. The vendor should illustrate the existing capacity of the mobile
network to be used for last mile broadband and the amount of
oversubscription planned in the last mile, in the transport to a POP and at
the POP.
Mesh mobile network solutions or other innovative solutions‐Given the
rapid pace of innovation in the wireless space, PCAN and its affiliates are
willing to consider other solutions for the last mile. In all proposals of this
kind, the vendor(s) should illustrate the existing capacity of the mobile
network to be used for last mile broadband and the amount of
oversubscription planned in the last mile, in the transport to a POP and at
the POP.
D. GRANT FUNDING: up to 50%
E. SERVICE PERIOD: 15 years from date of first operation
F. EXPANSION: Provides a comprehensive broadband infrastructure that can be
expanded upon to serve other areas of Person County when deemed practicable
G. ACCESS TO ASSETS: Access to other broadband delivery assets owned or
controlled by Person County and other PCAN affiliates that are detailed in Section
3.1 and Appendix D. PCAN will also consider entering into service contracts with
prospective vendors.
1.2.2 Economic Corridors
The provider(s) of the Network(s) in the economic corridors will take responsibility to
design, engineer, construct, project manage and equip the Network(s). Network(s) access
should include building up to the end user drop point or the end user Network(s)
interface device. In addition, the Vendor(s) will bear all the operating and maintenance
costs, including insurance costs and relevant taxes of the Network(s). Vendor(s) should
also demonstrate a clear and continuous upgrade path for the Network(s) to meet future
consumer demand, business demand, community anchor institution demand, and service
developments.
A. SPEED: Minimum 25 mbps download/3 mbps upload for up business and
consumers along these corridors with availability of service packages up to 1 G
symmetrical service initially scaling to a minimum of 100 mbps symmetrical
minimum service up to 40 G maximum service by 2022.
B. SERVICE REQUIRED: For fiber‐to‐the‐premise proposals, Active Ethernet, GPON,
and/or WDM/PON technologies to provide services to households, businesses,
governments, and institutions throughout the Service Area are all acceptable
technologies. This Network(s) must include all active and passive infrastructure,
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including fiber cabling, active repeater equipment, uninterruptible power supplies,
Network(s) cross‐connections, software, and ancillary equipment.
C. PREFERRED TECHNOLOGY:
Lit Fiber Service‐Service provider owned fiber with a fully managed lit service at
a minimum 25 mbps download/3 mbps upload for up business and consumers
along these corridors with availability of service packages up to 1 G symmetrical
service initially scaling to 100 mbps symmetrical minimum service up to 40 G
maximum service by 2022.
Others proposed by vendors
D. GRANT FUNDING: up to 10%
E. SERVICE PERIOD: 15 years from date of first operation
F. EXPANSION: Provides a comprehensive broadband infrastructure that can be
expanded upon to serve other areas of Person County when deemed practicable
G. ACCESS TO ASSETS: Access to other broadband delivery assets owned or
controlled by Person County and other PCAN affiliates that are detailed in Section
3.1 and Appendix D. PCAN will also consider entering into service contracts with
prospective vendors.
H. OPEN ACCESS: open access solution is preferred; the main network vendor offers
lit and dark fiber services to other service providers, but proposals that have some
variance on this preferred solution may be considered.
I.PRICING:
Service may be priced as;
o Transport only
o Transport and access (bundled) package
1.2.3 Government Facilities
Person County will pay construction costs to include design, engineering, project
management, construction labor, all construction materials. Person County will also
bid the maintenance of the dark fiber. Specifications for the build and the
maintenance are included in Appendix C (self‐provisioning specifications).
A. SERVICES REQUIRED: The service must be a self‐provisioned build of fiber which
Person County would own to meet long term needs of public safety, economic
development, county and city administration and other government sector needs
for bandwidth can be met.
B. REQUIRED TECHNOLOGY: Dark fiber; the fiber system should be quoted as self‐
provisioned (owned and operated entirely by Person County Government).
C. GRANT FUNDING: Not applicable
D. SERVICE PERIOD: 15 years from date of first operation
E. EXPANSION: Provides a comprehensive broadband infrastructure that can be
expanded upon to serve other areas of Person County when deemed practicable
F. ACCESS TO ASSETS: Access to other broadband delivery assets owned or
controlled by Person County and other PCAN affiliates that are detailed in Section
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3.1 and Appendix D. PCAN will also consider entering into service contracts with
prospective vendors.
2. Eligible Vendors
Eligible applicants will meet the following requirements:
A Private For‐Profit business licensed to operate in NC
Applicants must have a minimum of five years of operations providing high‐speed
Internet service.
Applicants must be in good financial standing. Applicants should have a positive
cash flow, a positive credit history and must provide an audit. Financial documents
that must be submitted along with this application are outlined in Section 11.4.
Person County reserves the right to reject all proposals and may select multiple vendors to
provide service.
Each Vendor will be an independent contractor that provides all design, construction, and
operation services for the Network(s). PCAN and its affiliates will have no ownership in the
Vendor(s) that owns and operates the Network(s). PCAN and its affiliates contract(s) with
the Vendor(s) do not constitute franchise(s). PCAN and its affiliates do not plan to regulate
generally Vendor(s)’ business activities, nor to grant Vendor(s) a franchise for its activities
and operations. PCAN and its affiliates expect that the contracts and property instruments
associated with this effort shall establish terms and conditions governing the use of public
assets that are utilized by Vendor(s) in its service delivery to its customers.
3. County Offerings
The county may provide access to assets, assistance generating demand, and grant funding.
3.1 County Asset Access Specifications
3.1.1 Fiber
PCAN or its affiliates may provide Vendor(s) with access to a negotiated number of
strands of existing or newly built optical fibers owned or controlled by PCAN or its
affiliates.
The intent of PCAN and its affiliates is to make dark fiber available through a 15‐year
leasehold interest. Prospective Vendors may propose alternate property interests in
the available dark fiber.
Under the terms of the leasehold interest, Vendor(s) will assume and bear all cost for
operational maintenance responsibilities along segments covered by Indefeasible Right
to Use (capital lease or IRU) to PCAN fiber; this maintenance responsibility extends to all
strands in a bundle including those retained by PCAN. The Vendor(s) shall be responsible
for emergency maintenance, and should PCAN or its affiliate need to undertake any
maintenance, the Vendor(s) shall reimburse PCAN for such maintenance.
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Vendor(s) will be responsible for activating/lighting the fiber for use. IRUs include access
at handholes, manholes, and demarcation points, or for IRU transactions, the right of
successful Vendor(s) to request their own access points to the fiber subject to
engineering approval by and operational coordination with PCAN or its affiliates to ensure
no interruption in service to the strands used by the municipality. Approved access points
will be billed to Vendor(s) at 110% of the cost to create the access. Vendor(s) will assume
any net new costs to use existing PERSON COUNTY assets, including any previously
unlevied pole attachment/use fees or capital cost to expand poles.
PCAN or its affiliates may also contract with Vendor(s) to assist in the construction of new
fiber in areas where PCAN or Vendor(s) need/demand exists but no current fiber is
available.
The pricing schedule for dark fiber and other PCAN or PCAN affiliate assets can be found in
Appendix D.
3.1.2 Conduit
PCAN or its affiliates may provide Vendor(s) with access to the existing conduit owned or
controlled by the PCAN or its affiliates. The intent is to make conduit available through a
minimum 15‐year leasehold interest. Prospective Vendors may propose alternate property
interests in the available conduit, Conduit use is subject to restrictions on access by PCAN or
its affiliates, including presence of sufficient capacity within existing conduits; PCAN and its
affiliate possess the right to subdivide a conduit into multiple sleeves; PCAN and its affiliates
reserves the right to allow multiple Vendors to share a conduit; and PCAN and its affiliates
reserve right to establish a minimum strand/bundle level for a particular conduit segment.
Pricing includes the right to access conduit through handholds, manhole points, and other
access points under PCAN or its affiliate’s control at which Vendor(s) may need to repair or
install cabling or interconnect with network elements and infrastructure. PCAN and its
affiliates shall be responsible for locating services and other commercially common
stewardship of conduit including repair of damaged conduit. PCAN and its affiliates shall
negotiate a service level agreement (SLA) with the Vendor(s) based on commercially
prevailing standards.
The common pricing schedule for conduit and other municipal assets can be found in
Appendix C.
3.1.3 Tower Access
Access to space on towers that are owned by the county or allow county providers to access
them. A tower map and additional information about tower locations can be found in
Appendix E.
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3.1.4 Rights of Way
Construction and the installation of equipment in PCAN or its affiliate’s rights‐of‐way will
be subject to the applicable requirements and ordinances of PCAN and its affiliates.
Subject to existing rights‐of way and easements, the PCAN and its affiliates will allow
Vendor(s) to have access to necessary rights‐of‐way on property owned by PCAN and
property on which it has an easement and authority to allow such access. Access will be
provided in accordance with the applicable requirements or ordinances, but generally
access will be provided during regular business hours for non‐emergency work and 24
hours a day, 7 days a week in the event of an emergency. Access includes permission to
perform construction work on PCAN and its affiliate’s property, including construction in
the streets as needed for the Network(s), subject to any permit requirements that the
PCAN and its affiliates have. PCAN and its affiliates will assist in obtaining on a timely basis
the required approvals to allow such work in said rights‐of‐way.
If requested, the PCAN and its affiliates will also cooperate with Vendor(s) in efforts to
allow Vendor(s) to gain access to rights‐of‐way owned or controlled by third parties
within the Service Area.
Planned street maintenance could be utilized to coordinate any proposed work with
preexisting construction schedules and these schedules may have certain flexibility to
align with a potential network rollout.
3.1.5 Pole Attachment Rights
PCAN and its affiliates may provide Vendor(s) with access to existing utility poles owned
or controlled by the PCAN and its affiliates. The mechanisms by which PCAN and its
affiliates will provide such access to the poles, along with fees that will be charged, are
listed in the Appendix D.
If requested, PCAN and its affiliates will cooperate with Vendor(s) in its efforts to gain
access to poles owned or controlled by third parties within the Service Area.
3.1.6 Co‐location Space and Power
PCAN and its affiliates may provide access to segregated, secured spaces for
telecommunications and network equipment within facilities owned or leased by PCAN or
its affiliates; this space may exist in telecom closets or equipment huts at tower sites, fire
stations, municipal buildings, or other locations. This space is typically not tiered data
center space, and is generally unconditioned beyond standard building climate control.
Some locations may contain generator/UPS backup for electrical utility service, although
PCAN and its affiliates are open to proposals from Vendor(s) to add redundant services.
Vendor(s) may choose to segregate their equipment within the shared space. PCAN and
its affiliates will provide reasonable 24x7 access to the space for equipment maintenance
and repair. The intent of PCAN and its affiliates is to make space available through a 15‐
year leasehold interest. Prospective Vendors may propose alternate property interests in
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the available co‐location space, but any provision of publicly owned space shall be subject
to the disposition requirements of Article 12 of Chapter 160A of the North Carolina
General Statutes, including potential upset bid requirements for any lease term in excess
of 15 years.
Access to a segregated, secured space within a data center facility or computer room
owned or leased by PCAN or its affiliates used for servers, telecommunications, and/or
network equipment may also be made available. PCAN or its affiliates may provide access
to the space through routine IT operations processes or through accompanied access to
the space; alternatively, Vendor(s) may choose to segregate Vendor(s) and PCAN and its
affiliates equipment from each other in order for PCAN and its affiliates to provide full
access by Vendor(s) into the facility without escort. PCAN and its affiliates will ensure data
center is capable of receiving electrical service, computer room air conditioning, and
customary facility monitoring services. PCAN and its affiliates will provide reasonable 24x7
access to the space for equipment maintenance and repair. Vendor(s) will be required to
adhere to municipal security policies and practices for working in such a space.
The common pricing schedule for co‐location space and other municipal assets can be
found in Appendix D.
3.2 Funding Available
Person County may contribute up to 50% of the project cost for unserved areas. The
remaining cost of the total project must be funded by the applicant.
Person County may contribute up to 10% of the project cost for other areas. The
remaining cost of the total project must be funded by the applicant.
Applicants may be funded at the amount applied for, or at a lesser amount. In addition,
PCAN may provide Vendor(s) with information about funds, grants, and contracts that can
be directed to this Network(s), and may be able to provide Vendor(s) with assistance in
applying for available grants or loans to pay for Network(s) expenses.
3.1.1 Funding restrictions
No grants will be awarded to applicants that expect to use these funds to issue their own
grants. Person County will not award grants to substitute for lost government
appropriations or cover pre‐existing operating expenses for established organizations or
pre‐existing deployment to any of the Eligible Service Areas.
3.3. Assistance in Identifying and Generating Demand
PCAN and its affiliates may negotiate individual commitments to purchase Network(s)
services needed for PCAN or its affiliates operations (e.g., transmission capacity, Internet
access, voice, video, security monitoring, cloud computing and storage) through the
Network(s).
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If requested, PCAN and its affiliates will provide Vendor(s) with publicly available
information as to entities in the Service Area that are candidates to enter into contracts for
fiber or Network(s) services. Such potential end‐users may include educational institutions,
large/medium/small employers, and governments. An initial list of such entities and
contact information for key personnel may be listed in the Schedules for each individual
community.
PCAN and its affiliates may each publicize the proposed Network offerings in the same
manner as other private economic development announcements.
4. Vendor Services
PCAN and its affiliates are looking for innovative solutions which may entail one or more
Vendors collaborating together to create a turn‐key system.
Service descriptions must include complete system design, engineering, operations,
monitoring, maintenance, customer support provisions, and enhancements. The
Network(s) rollout will be based upon demonstrated demand by community residents,
institutions, governments and businesses, and the availability of necessary infrastructure.
The Network(s) design and operation should preferably provide an open access framework
that maximizes wholesale and retail service delivery and competition.
5. Schedule
Aug 25, 2016 Request for Proposals Released by Person County
Oct 1, 2016 Questions from applicants due to Person County
Nov 10, 2016 Proposals due to Person County
Feb. 1, 2016 Review, recommendations, contract negotiations
March 6, 2016 Contract approval
March 2016 Projected Date for Award Notification
6. Application Submission Process
One electronic copy of this application, and all relevant materials, must be received by 5:00
PM on the deadline date. Faxes are not acceptable. The electronic copy should be
submitted by e‐mail to state@personcounty.net. When submitting materials by e‐mail, you
must have a reply from Person County acknowledging receipt of materials.
7. Proprietary Information
Proprietary information may be submitted as part of the proposal. Please clearly mark only
the pages that contain proprietary information with the word “CONFIDENTIAL.”
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Information and records submitted to Person County are governed by the N.C. Public
Records Act, which is set forth in N.C. General Statutes 132‐1, et. seq. Applicants are
encouraged to review the applicable Statutes prior to submitting any information or
documentation believed to be proprietary.
8. Requesting Additional Information and Questions
Person County will respond to questions submitted ONLY via e‐mail to
state@personcounty.net. The deadline for questions is 5:00 PM, Oct 1, 2016. The questions
will be answered to the submitter and all questions and responses will be posted on the
Person County website. Neither Person County staff nor commissioners will answer
questions directly.
9. Application Requirements and Instructions
Applicants are required to complete and submit the following materials for their grant
proposal application:
(1) Cover Sheet (Section 10)
(2) Project Proposal (Section 11)
(3) Certification by Vendor (Section 12)
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10. Cover Sheet:
Person County Broadband RFP
General Information
Legal Name of Applicant Unit:
_____________________________________________________________________
Name and Title of Manager or CEO:
_____________________________________________________________________
Mailing Address: ________________________________________________________
Street Address: _________________________________________________________
City: ___________________________________ State: ______ Zip: ______________
Telephone: _________________ Fax: __________________
Email: ________________________________________________________________
Name and Title of Project Contact:
__________________________________________________________
(This project contact should be the person who can best answer project questions)
Address: ________________________________________________________________
Telephone: _________________ Email: ______________________________________
Federal Tax ID Number: _________________ Fiscal Year‐End Date: ______________
Project Information
Project Start Date: ________________ Project Completion Date: __________________
Service Area: Unserved Areas Economic Corridors Government Facilities
If submitting a proposal to serve the Unserved Areas, completed the information below:
# of households served____________
Amount of funds from vendor_____________
Funds requested from the County________________
Other funds________________________
Total cost of project________________________
Cost per household_________________
Monthly cost of least expensive plan _____________Speed: _________
Monthly cost of low‐income plan___________________Speed:___________
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11. The Project Proposal
Vendor(s) shall design, build, install, operate, support, and manage the Network(s).
Vendor(s) are encouraged to propose on all features with coverage over the full Service
Area. Vendors may bid on parts or the whole of the RFP. If a Vendor chooses to propose on
less than the whole, Vendor must provide details as to which features and Service Area(s)
for which it is proposing, including the use of maps or other diagrams as necessary to
sufficiently allow PCAN and its affiliates to review Vendor’s proposal. Vendor(s) should
describe which, if any, of the turnkey services described below, it will provide. Vendor must
explain or describe how it would allow for connection to other Service Areas in the event
Vendor wishes to propose on less than the full Service Area.
The following list of required information is offered to facilitate the preparation of the
comprehensive proposal package that Person County has to have in order to give each
proposal fair and adequate consideration.
11.1 Technical Plan for the Proposed Project
The technical plan must describe in detail how the proposed project will bring high‐speed
Internet services to the Eligible Service Area(s). Where relevant, provide accompanying
documentation.
11.1.1 Broadband Coverage map
A map and build out schedule (GIS shape file). If less than the entire
Service Area is being proposed on, Vendor’s portion of the Network(s)
must provide for interconnection at no cost with other portions of the
Network(s). An explanation as to how Vendor(s) expects to accomplish all
interconnections should be included in Vendors’ response.
An explanation as to how Vendor(s) expects to accomplish
interconnection.
Detailed design for at least one multi‐family dwelling (MDU), a municipal
business district, a business park, a public housing development, and/or a
residential neighborhood, if such feature is included in proposal; a
A discussion of the anticipated deployment strategy, scope, and timing of
the proposed rollout, including if there would be multiple phases of the
deployment and availability of services and, if so, what services would be
made available during each phase. The discussion should identify the
levels of committed demand necessary to trigger rollout obligations and
any factors likely to influence the scope or timing of the rollout and
explain how those factors impact the strategy.
All submitted proposals must include the following components as outlined below:
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11.1.2 Project Implementation Timeline and Performance Milestones*
The technical proposal must be accompanied by a proposed implementation timeline.
The proposal must develop a detailed project schedule that indicates key events that
are tied to the need for the release of funds by Person County.
The proposal must specify the projected date by which the project will be completed
and the date service delivery will commence over the proposed infrastructure.
* The county may choose to implement the project in a phased approach, starting with a pilot. If this option is chosen, the
county will work with the vendor to adjust the timeline accordingly during the grant agreement discussion.
11.1.3 Service Offerings
A description of proposed wholesale or retail service offerings that the Vendor(s)
anticipates offering to institutional, business, government, residential, and other
potential customers. Response should address 1) pricing strategy, include
anticipated rates for services and minimum time period those rates would remain
in place without escalation, and limitations on increases in rates over time, and 2)
an explanation of Vendor’s willingness to work with the County to develop unique
pricing or packages for key community stakeholders and populations (e.g.,
government, Piedmont Community College, K‐12 facilities and economically
distressed areas), and 3) customer support model for each service. Proposals must
include a reduced rate option for qualifying economically distressed residents.
Explanation of the qualifying standard, if available, should be included. The county
can provide qualification requirements and determine eligibility, if desired.
Internet Services
Residential
Bulk internet to multi‐dwelling units (MDUs)
Dedicated business/institutional
Wholesale Internet access
service Circuits
Point to Point
Multipoint Optional Services
VOIP services
Wi‐fi
Video services
Vendors’ response should include any other services that it will provide with its
standard services or as optional services.
11.1.4 Technical system explanation
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A description of the Network(s) technologies underlying the proposed Network(s)
solution(s) included in the response. Each description should include the following
information:
Service Availability
Targets for uptime
Redundancy
Design points for capacity
Capacity per customer
Number of fibers
Maximum number of end point customers
11.2 Roles and Responsibilities
A description of the roles and responsibilities envisioned for Vendor, Vendor team
members, PCAN and its affiliates, and subcontractors or third parties (if applicable)
for each of the following:
Network(s) design
Network(s) construction
Network(s) operations and management
Customer support
Publicly available information
Marketing
Material Tasks/Components: Vendor shall provide a breakdown or outline of the material
tasks or components of the design, construction, operation and management of the
Network(s) and its rollout.
11.3 Management and Staffing
The proposal must describe the role of key project personnel (including job descriptions)
and provide documentation of the ability of current management and staff to fulfill those
responsibilities. Please attach resumes of key project personnel and a list of anticipated
subcontractors.
Vendor’s proposal shall include organizational documents filed with the applicable
governmental agency (i.e., Articles of Incorporation or Articles of Organization) as well as a
Certificate of Good Standing (or equivalent) from the applicable agency and any licenses to
provide communications services that may be required by the North Carolina Utilities
Commission, Federal Communications Commission, or any other applicable governmental
agency. Additionally, Vendor shall provide a certificate that it is in good standing to do
business in the State of North Carolina and that all of its business and regulatory
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registrations/filings/taxes are current, and all internal corporate documents, are up to
date.
The proposal must disclose the relationships, if any, which exist between key personnel and
investors in this project.
11.3.1 Contractors ‐ Procurement/Deployment
The proposal must explain what process will be followed in obtaining services
required for the development of this project.
The proposal must explain if small and historically underutilized firms will be given
special consideration in the bid process.
The proposal must explain if there is a performance bond executed with contractors
and subcontractors.
11.4 Project Budget
Provide a copy of the proposed project budget by line item, along with a budget narrative.
Sources of other grant or loan funds in the project should be clearly identified.
The project budget should include a pro forma financial statement, identifying projected
capital outlays, ongoing operational costs, and expected revenues from wholesale and
retail services for at least the first five years of construction and operation. The plan
should identify and quantify all key assumptions underlying the calculations.
The financial projections should specify the matching fund support from Person County
that is assumed and the County and PCAN asset access that is assumed. The financial
projection should also include, if applicable, the build cost to Person County for self‐
provisioned fiber.
11.5 Organizational Information
11.5.1 Organizational Structure
The applicant must be a Private For‐Profit business licensed to operate in NC and
must furnish proof of this designation.
Briefly describe the ownership structure of your organization. Applicants must
identify what type of business they are, where they are organized (what state) and
where their principle office is located.
Vendor should provide a statement of experience highlighting similar Network(s)
systems that it has designed, constructed, and operated, including project name,
location, size, technology used, and names and phone numbers for reference
contacts. Also the proposal should indicate whether each system is owned by the
Vendor(s) or another entity
11.5.2 Operating Finances
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Vendor(s) shall submit 1) 2014/2015 Dun & Bradstreet information supplement and
2) the two most recent annual audited financial statements to permit analysis of
financial resources. If Vendor is part of a project group, the audits and Dun &
Bradstreet report for each principal group member should be submitted. If the
Vendor(s)’s response includes Vendor financing or committed bank or other
financing, the audits and Dun & Bradstreet reports of such Vendors and financial
institutions should be submitted. Security in the form of a letter of credit, bond or
other security in the amount determined by the Person County and Vendor(s) after
negotiation will be required of the successful Vendor(s) to guarantee completion of
the Network(s), and shall be held by the Person County until completion of the
Network(s).
11.5.3 Ownership and Equity Conversion Issues
The proposal must describe the ownership structure of this project, detailing the
nature of equity distribution and its basis.
The proposal must detail any non‐financial investment for which equity has been
given.
Applicants must include a proposal for the disposition of assets created or acquired
through use of Person County funds in the event that the project dissolves or
terminates. Person County requires that such dispositions, transfers or assignments
preserve the goals of Person County and the purposes of this RFP.
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12. Certification by Vendor
The attached statements and exhibits are hereby made part of this application and the
undersigned representative of the applicant certifies that the information in this application
and the attached statements and exhibits is true, correct and complete to the best of
his/her knowledge and belief. He/She further certifies that:
1. As authorized representative, he/she has been authorized to file this
application by formal action of the governing body;
2. That the governing body agrees that if a grant or award of contract from
the Person County is awarded, the applicant will provide proper and
timely submittals of all documentation requested by the County;
3. That the governing body agrees to provide for proper operation and
maintenance of the project after its completion;
4. That the applicant has substantially complied with or will comply with all
federal, state and local laws, rules and regulations and ordinances as
applicable to the project.
______________________________________________________________________
Signature of Grantee/Authorized Representative
Typed Name and Title
Date
Checklist for Additional Forms:
Please enclose the additional items before submitting:
Cover Sheet Project Proposal (see guidelines in Section 11)
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13. Application Selection Process
Applications will be reviewed to ensure that the application is received on time (Nov 10,
2016; 5:00 PM), is substantially complete and meets other eligibility requirements. If these
standards are not met, the application will not receive further consideration. Applications
will not be returned to the applicant.
(1) Timeliness. Applications will be reviewed to verify submission by the submission
deadline. Person County will reject applications that do not meet the submission
deadline.
(2) Completeness. Applications will be reviewed to verify completeness. Person County
will reject applications that do not address all items in these sections and are thus
materially incomplete.
(3) Eligible Service Area. Applications will be reviewed to ensure that proposed
infrastructure projects will deliver services to areas designated in Section 1.
(4) Eligible Applicant. Applications will be reviewed to verify the eligibility of the
applicant. The applicant must be a private for‐profit corporation.
(5) Eligible Activities. Applications will be reviewed to ensure that the activities for
which assistance is requested are eligible for funding.
(6) Sustainability. Applicants’ plans will be reviewed to ensure that the business plan
will be sustainable over the long term.
(7) Appeals Process: There will be no appeals process.
14. Corrections to Deficient Applications
After the application due date, no unsolicited information will be considered. However,
Person County staff may contact the applicant to correct non‐substantive deficiencies. In
each case of a completeness deficiency, the applicant will be notified by telephone or email
documenting the deficiency. All supplemental information requested by the County must be
received within five business days of the date of notice or the proposal will not be
considered for funding.
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15. Scoring for Grant Proposals
Applications deemed complete will be reviewed and scored by the following criteria.
Scoring
Factor
Criteria Max
Points
Ability to
complete the
project
A. Includes a well thought‐out and realistic project
implementation timeline
B. Describes specific design and implementation
methods and activities to be carried out as part of
this project
C. Ability to obtain financing
20
Capacity to
complete the
project
A. Depth of past/current experience
B. Staff capacity and experience, relevant job
descriptions
C. Financial documents are in good standing
20
Collaboration
A. Quality partnerships that may increase the success
or impact of this project
B. Experience or willingness to partner with the county
to educate the public, especially low‐income citizens
10
Marketing A. Marketing plan and experience to ensure that target
audience will be reached
5
Long‐term
Sustainability
A. Includes a well thought‐out and realistic explanation
of how the provider will continue this project after
this grant money has been expended
B. Quality customer service offerings
C. The solution will provide long‐term upgradeability,
business sustainability, and quality of service
20
Cost A. Includes a well thought‐out and realistic quarterly
operating and capital budget
B. Total project costs
C. Total grant/other funds
D. Match required from Person County
E. Monthly cost to subscribers
F. Monthly cost to low‐income subscribers
25
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16. Ranking
Each service area proposal will be ranked separately. Scores for each rating factor will be
added together for each application to obtain a total score for each proposal. Proposals will
then be ranked from highest to lowest according to the total combined score.
Person County may choose a single vendor or multiple vendors. Person County reserves the
right to reject all proposals.
17. Award Requirements
Each Vendor will be required to enter into a contract with Person County before it can
receive grant funds or begin project activity. Person County may include requirements for
job creation, CRM location, etc. in the grant agreement.
Some of the grant award requirements and conditions are outlined below.
Person County Broadband Grant funds can only be used for the purposes set forth in
the contract.
All recipients must submit regular progress and financial reports. Specific reporting
requirements will be described in the contract.
The project may be implemented in a phased manner, providing service to an area
initially and resuming service provision to other areas after an evaluation period.
The option of using a phased approach will be discussed as part of the contract
process.
Person County staff will monitor the progress made as compared to the submitted
project milestones. These milestone dates will be a part of the contract. Monitoring
will include regularly scheduled staff reviews. Grant payments will be released based
on these reviews and the assessment of progress against project milestones.
Grant funding may be paid out on a reimbursement basis, with the payment
schedule to be outlined in the contract.
Unless negotiated otherwise, intellectual property rights developed or created with
Grant funds, if relevant, will be proportionately shared with Person County.
18. Further Information
For further information about this program, please visit the Person County website at
http://www.personcounty.net, e‐mail us at state@personcounty.net.
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Appendix A ‐Glossary of Terms
Person County
Advanced Network
(PCAN)
An effort led Person County Government and supported
by its citizens and business to bring faster, more reliable,
higher value, scalable broadband service to Person
County, NC. PCAN includes affiliate organizations that
have agreed to support the county’s effort to bring
enhanced broadband service to Person County.
The goal of this effort is 3 fold:
1. Reach underserved areas of the county with more
and better broadband service
2. Provide scalable broadband infrastructure along
key business corridors in the County that will
allow private sector service providers to offer
enhanced services to business and consumers
along these key economic development and
relatively high density residential corridors
Advanced Network A comprehensive approach to meeting the goals of
1. Better broadband access for the underserved
areas of Person County
2. Enhanced broadband access for key
business/economic development and high
density residential corridors
3. An efficient way to meet the broadband needs of
the County and the City of Roxboro for the
foreseeable future
Last mile solutions can be fiber, coax, mobile wireless or
microwave. Solution that provide 25 mbps download/3
mbps upload immediately and 100 mbps symmetrical
service by 2020 (in accordance with the National
Broadband Plan).
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Open Access PCAN’s preference is that the chosen vendor (s),
if the vendors operate a wholesale network (sell
access to other service providers), will have
reasonable and non‐ discriminatory access
arrangements that (i) ensure equivalence of
price and non‐price terms and conditions for all
retail service providers and (ii) permit such
providers to differentiate their product
offerings. In addition, the Vendor(s) may not
limit the ability of retail service providers or
their customers to run applications, use
services, and connect devices of their choice to
the Network(s).
Service Area: Person County, NC includes one municipality,
Roxboro and the following 9 township districts:
Allensville, Bushy Fork, Cunningham, Flat River,
Holloway, Mt. Tirzah, Roxboro, Olive Hill and
Woodsdale
Vendor(s): Business entity or entities which respond(s) to this RFP
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Appendix B – Service Area Maps
The data included in these maps are subject to change.
Map A – Unserved Areas
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Map B – Key Economic Corridors
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Map C‐ Government Facilities routes
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Appendix C – Self‐provisioning specifications
Person County requests that respondents propose pricing for a new build of fiber to the
designated endpoints. One hundred forty‐four (144) strands (72 pair) of new build fiber are
requested. Person County’s specifications for a new fiber build are contained below in the
“NEW BUILD FIBER STATEMENT OF WORK.”
The proposed fiber builds are as follows:
Origin Point Termination Point Approximate Distance (feet) Govt. Facilities
Bethel Hill EMS Base 1 89,309 20
Bushy Fork EMS Base 1 51,980 8
Mt Tirzah EMS Base 1 79,326 9
Woodland EMS Base 1 55,344 14
(List all segments required to be built to serve the 51 city and county end points. List all
facility addresses and the expectations of where drop fiber from outside the building will
be terminated)
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General Terms Self Provisioning
The following are general terms that apply self‐provisioned fiber.
Colocation Space Availability
Person County may decide lease rack or caged spaced at (interconnection address) to
house electronics for traffic that will go upstream from the Person County Hub. Self‐
Provisoning Respondents should provide detailed information on access and cross‐
connect policies and arrangements for power and telephone service at (interconnection
address).
Meet‐me Hole and Mid‐Span Interconnection Splicing
It is possible that Person County may want to interconnect with the existing or newly
planned carrier facilities at meet‐me manholes or mid‐ span splice locations.
Respondents should detail policies and guidelines that document meet‐me manhole and
mid‐span interconnection procedures along with detailed costs for these activities.
Dark Fiber Performance
Person County prefers self‐provisioned fiber that contains a homogenous fiber type
throughout the entire build. It is currently anticipated that fiber utilized for the self‐
provisioned fiber proposal will be G.652.D fiber.
Dark Fiber Maintenance
Operations and Maintenance Practices: Person County will require on‐going maintenance and
operations of the fiber for at least the first 5 years of the life of the self‐provisioned fiber. When
pricing maintenance and operations, the respondent should include an overview of fiber
maintenance practices including:
• Routine maintenance and inspection • Scheduled maintenance windows and scheduling practices for planned outages
• Fiber monitoring including information on what fiber management software is
used, what fiber monitoring system is used, and who performs the monitoring
• Handling of unscheduled outages and customer problem reports What service level
agreement is included, and what alternative service levels may be available at additional
cost
• What agreements are in place with applicable utilities and utility contractors for
emergency restoration
• Repair of fiber breaks
• Replacement of damaged fiber
• Replacement of fiber which no longer meets specifications
• Policies for customer notification regarding maintenance
• Process for changing procedures, including customer notification practices
The pricing for dark fiber maintenance should include the annual cost per linear mile for
dark fiber maintenance and operations.
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NEW BUILD FIBER STATEMENT OF WORK
The Work is defined as:
Project Management
Selected contractor and its subcontractors will provide all project management to
accomplish the installation of all project work as outlined in the Statement of Work.
Provide engineer(s), certified on selected fiber system specifications and procedures
to manage all phases of project as outlined in this proposal. This includes ordering
and managing the bill of materials as outlined below, directing and managing cable
placement and restoration, directing and managing splicing crews and providing
detailed documentation at the end of the project.
Selected contractor and its subcontractors will develop a project management plan,
which will include a milestone chart. The milestone chart will outline any critical
path events and then track these with the appropriate agency/organization
whether; selected contractor, a selected contractor subcontractor or (Applicant
name)
Material Management
Selected contractor and its subcontractors will provide all material management to
ensure that the project remains on track according to the project milestones.
Selected contractor and its subcontractors will develop in conjunction with selected
contractor plants and other suppliers a material management plan.
Property Restoration
All cable routes, which are plowed, will be restored to as near to original condition
as possible.
Install overhead and underground fiber optic cable.
Bore approximately (Number) feet of fiber optic cable through
innerduct/conduit/handhole system
Plow approximately (Number) feet of fiber optic cable in accordance with selected
contractor installation specifications.
Install customer approved hand‐holes and place marker/locator posts.
Customer will provide entry/exit holes into buildings for routing cables to distribution
frames unless otherwise noted.
(Applicant name) will provide specific details of cable placement using aerial
photography and cad drawings.
Install and Splice Hardware at Head Ends and in the Field
Install optical hardware and splice field cable to equipment tail at head ends and splice
tail to pre‐stubbed hardware with SC pigtails.
Prep closures, cables, fibers and splice fibers at all field locations
Fiber to fiber fusion splicing of optical fibers at each point including head ends.
Individual splice loss will be ≤ 0.10 dB for single‐mode unless after 3 attempts these
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values cannot be achieved, then the fibers will be re‐spliced until a splice loss within
0.05 dB of the lowest previous attempts is achieved. Splice loss acceptance testing will
be based on the fusion splicer’s splice loss estimator.
Total Project Splices: (number)
Final Testing
In addition to splice loss testing, selected contractor will perform end‐to‐end insertion
loss testing of single‐mode fibers at 1310 nm and 1550 nm from one direction for each
terminated fiber span in accordance with TIA/EIA‐526‐7 (OFSTP 7). For spans greater
than 300 feet, each tested span must test to a value less than or equal to the value
determined by calculating a link loss budget.
Inspect each terminated single‐mode fiber span for continuity and anomalies with an
OTDR at 1550 nm from one direction in accordance with OTDR operating manual.
Documentation
Provide final documentation consisting of:
Route “As‐Built” Maps/Diagrams
End‐to‐End Insertion Loss Data
OTDR Traces
Individual Splice Loss Data
General Scope of Work (Description of all routes)
Placing approximately (Number of Feet) of new (fiber count) SM cable to provide bored
fiber connectivity in route that is used to provide connectivity to (Applicant’s eligible
facility).
Placing approximately (Number of Feet) of (fiber count) SM underground cable along
Wildlife Road from the route to Applicants Eligible Facility to reach (applicant eligible
facility).
Placing approximately (number of feet) of buried (fiber count) SM fiber from an existing
handhold at (address) to applicant eligible facility.
Placing approximately (number of feet) of buried (fiber count) SM fiber from an existing
handhold at (address) to applicant eligible facility.
Placing of associated hand holes, marker posts, locator posts, inner duct, and
miscellaneous materials.
Splicing of fiber optic cables as specified.
Procuring and Provisioning of hand holes and miscellaneous materials required to
accomplish the above.
Bid Specifications
All fiber will be bid separately by the Owner in addition to turn‐key including fiber
and construction.
Formatted: Bulleted + Level: 1 + Aligned at: 0" + Indentat: 0.27"
Formatted: Bulleted + Level: 1 + Aligned at: 0" + Indentat: 0.27"
Formatted: Bulleted + Level: 1 + Aligned at: 0" + Indentat: 0.27"
Formatted: Bulleted + Level: 1 + Aligned at: 0.5" + Indentat: 0.77", Tab stops: Not at 0.25"
Formatted: Bulleted + Level: 1 + Aligned at: 0.5" + Tabafter: 0.25" + Indent at: 0.77"
Formatted: Bulleted + Level: 1 + Aligned at: 0" + Indentat: 0.27"
Formatted: Bulleted + Level: 1 + Aligned at: 0.25" + Indentat: 0.52"
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All splicing shall be by the fusion method.
All splicing enclosures and Hand Holes shall be of a type to be determined by the
owner.
All Hand Holes shall be (State) DOT approved, 45,000 lb. load rated CDR or
comparable enclosures.
All plowed cables shall be placed at a depth of 36” along roadways and 24” on
private property.
All road and driveway bores shall be at a depth of 36” and will have a 2” inner duct
placed within.
All buried splice locations will be marked with a locator post and a copper ground
wire shall be attached to the splice closure/cable sheath.
Buried marker posts shall be placed every 1500’.
A warning tape shall be placed 12” above the buried cable.
All highway shoulders, schoolyards, and ditch lines will be compacted and restored
to satisfactory condition.
All DOT encroachment permits, railroad encroachment permits, and National Park
Service permits shall be submitted by (Applicant) in accordance with the permitting
agency requirements.
The applicant shall be responsible for the payment of any permitting fees and shall
be the owner of said facilities.
Contractor shall furnish an as‐built drawing to the owner.
Contractor shall perform an end‐to‐end continuity and loss test on each spliced fiber
segment and provide the owner with the db loss of each fiber segment.
Contractor shall be responsible for submitting the appropriate ULOCO locate
requests.
The applicant, the (Applicant) of (name) and the municipalities of (name) and (name)
shall grant contractor right of way permission for municipal‐owned properties and
roadways.
All cables to buildings shall be fusion spliced within a minimum of 50’ of entering a
building at a location to be determined by the owner with an existing singlemode
fiber and terminated at customers rack.
A minimum of 100’ coil of cable shall be left in each Hand Hole/Building for splicing
use.
The (Applicant) shall provide the contractor with secured space to store materials
and equipment if needed.
Right‐of‐Way Acquisition & Permitting
Vendor is responsible to ensure that all cable routes have approved access & rights‐
of‐way for all proposed cables installations.
Vendor will provide any information or points of contact to allow selected
contractor and its subcontractors to facilitate the route prep “Make‐ready” and
actual cable installation.
Vendor is responsible for pulling all required construction permits. Selected
Formatted: Bulleted + Level: 1 + Aligned at: 0.25" + Indentat: 0.52"
Formatted: Bulleted + Level: 1 + Aligned at: 0.25" + Indent
at: 0.52"
Formatted: Bulleted + Level: 1 + Aligned at: 0.25" + Indentat: 0.52"
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contractor and its subcontractors will provide officials at (Applicant) with any
information necessary to pull these permits in a timely fashion.
Route Maps
Vendor is responsible for providing; maps, drawings or aerial photographs of the
route.
Termination and Splicing locations
Vendor will in conjunction with selected contractor designate/decide on all
termination locations, whether in‐building, outside plant or in customer premises.
This will include all hand‐hole or manhole locations
Vendor will in conjunction with selected contractor designate/decide on all field
splice locations, in‐building splice locations (if applicable), or other splice locations
necessary to connect the network.
Cable and Hardware Approval
Applicant will approve all cable and hardware prior to ordering or installation.
Selected contractor will provide any required consultation to assist vendor in this
effort.
Applicant will approve all hand‐hole or building entrance hardware prior to ordering
or installation. Selected contractor will provide any required consultation to assist
vendor in this effort.
Material Delivery, Receipt & Storage
Vendor will provide warehouse or yard space to accommodate all materials
provided by selected contractor to accomplish this project. Vendor will inspect,
receive and issue any materials to provide accountability. This will reduce the
overall cost to the applicant with no added costs being placed into the proposal to
cover the receipt and storage.
Final Inspection
Applicant will provide at their discretion a person(s) to witness any final testing or
construction verification. The person designated by Applicant will be required to
initial/provide acceptance of any results. This person(s) will represent Applicant
during any and all acceptance testing. This does not relieve the selected contractor
from providing agreed upon documentation or absolve the selected contractor of
any warranty support.
Communications
Applicant is responsible for all communications with its customers or other
interested parties concerning the proposed construction. Notification of any
person(s) affected by this construction is the responsibility of Applicant. Selected
contractor will work directly with any persons designated to handle project
Formatted: Bulleted + Level: 1 + Aligned at: 0.25" + Indent
at: 0.52"
Formatted: Bulleted + Level: 1 + Aligned at: 0.25" + Indentat: 0.52"
Formatted: Bulleted + Level: 1 + Aligned at: 0.25" + Indent
at: 0.52"
Formatted: Bulleted + Level: 1 + Aligned at: 0.25" + Indentat: 0.52"
Formatted: Bulleted + Level: 1 + Aligned at: 0.25" + Indentat: 0.52"
Formatted: Bulleted + Level: 1 + Aligned at: 0.25" + Indentat: 0.52"
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communications to facilitate awareness and reduce turmoil in the Applicant.
Selected contractor will provide consultation to assist in the development of a
communications plan as required.
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Appendix D ‐ Accessible Assets
Person County will provide Vendor(s) with access to a common pool of the assets,
services and infrastructure to the extent available and needed by the Vendor(s) for
deployment of the Network(s). Infrastructure may include, but will not be limited to,
conduit, fiber, poles, substations, rack space, nodes, buildings, facilities, central office or
switch locations, available land, and other assets and services identified below.
Ownership of any and all such assets used by the Vendor(s) shall remain with the owner
unless provided for otherwise by contract. Any network elements added by the Vendor(s)
shall belong to the Vendor(s) but may be purchased at the end of the term by Person
County or an affiliate at reasonable, depreciated market value. If such network elements
are not so purchased and are no longer in use, the Vendor(s) shall remove such elements
at Person County/affiliates request. Person County and their affiliates may also offer
access to additional assets, services, and infrastructure at their discretion, this will be
determined during the negotiation process with the vendor.
Person County and its affiliates may charge Vendor(s) as may be authorized or required
by law for access to Person County assets and infrastructure as set forth herein or as
otherwise may be required by law. If the response from the vendor indicates funds are
required for the design, construction, engineering, project management of the
aggregation network or last mile services, Person County and its affiliate, subject to
applicable North Carolina Law, will consider provision of these funds.
Asset type Asset Name Asset Location Asset Description
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Appendix E‐Tower map/data
Tower
Address Coordinates Overall
Height Above
Ground (m)
Without
Appurtenances
(m)
Elevation of Site
above mean sea
level(m)
Overall Height
Above Mean
Sea Level(m)
Bethel Hill
401 Bethel Hill School Rd
Roxboro NC 27574
36.507133, ‐
78.91815 97.536 91.44 182.88 274.416
Bushy
Fork
7901 Burlington Rd
Hurdle Mills, NC 27541
36.306988, ‐
79.091296 82.296 88.392 205.13 293.522
Mt Tirzah
1796 Mt Harmony Ch.Rd
Rougemont, NC 27572
36.317281, ‐
78.86112 97.5 91.4 196.9 294.4
Woodland
7401 Semora Rd
Semora, NC 27343
36.461833, ‐
79.083617 91.4 85.3 160.9 252.3
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AGENDA ABSTRACT
Meeting Date: August 15, 2016
Agenda Title: Boards and Committees Appointments
Summary of Information:
Attached are citizen applications for consideration for appointment received for current vacancies on
county boards and committees.
- Animal Services Advisory Committee
Unspecified Term;
A) Sheriff Jones requests a new representative for Person County Sheriff’s Department:
Benjamin D. Massey, Deputy Sheriff/K-9 Officer
B) Animal Services Director, Ron Shaw requests Bobby Mangum serve as the Animal
Cruelty Investigator representative.
- Workforce Development Board
2-Year Reappointment; 1 position available representing adult education,
Debra Harlow, Dean, Adult Basic Skills Program at PCC requests reappointment.
Recommended Action: Board nomination for appointment as deemed appropriate.
Submitted By: Brenda B. Reaves, Clerk to the Board
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