Agenda Packet February 29 2016PERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
February 29, 2016
9:00am
CALL TO ORDER…………………………………………………... Chairman Newell
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
PUBLIC HEARING:
A Quasi-Judicial Zoning decision whereby witnesses are to be sworn in and subject
to cross examination, no ex parte communication and requires findings of fact.
ITEM #1
Request by Perkins Solar LLC for a Special Use
Permit for a solar farm (electrical generating facility)
on the south side of Cavel Chub Lake Road, Roxboro
Township, Tax Map 141 Parcel 1 ……………………………………….. Mike Ciriello
ITEM #2
Consideration to grant or deny request by Perkins Solar
LLC for a Special Use Permit for a solar farm
(electrical generating facility) on the south side of Cavel Chub
Lake Road, Roxboro Township, Tax Map 141 Parcel 1 ………….. Chairman Newell
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PUBLIC HEARING:
ITEM #3
Request by Randy and Tanya Eakes to rezone 43.4 acres on
Whitt Town Road (Tax Map 104 Parcel 4) Roxboro
Township, from Residential to Rural Conservation …………………… Mike Ciriello
ITEM #4
Consideration to grant or deny request by Randy and
Tanya Eakes to rezone 43.4 acres on Whitt Town Road
(Tax Map 104 Parcel 4) Roxboro Township, from
Residential to Rural Conservation …………………………………. Chairman Newell
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10 minute segment
which is open for informal comments and/or questions from citizens of this
county on issues, other than those issues for which a public hearing has been
scheduled. The time will be divided equally among those wishing to comment.
It is requested that any person who wishes to address the Board, register with
the Clerk to the Board prior to the meeting.
ITEM #5
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A. Approval of Minutes of January 19, 2016,
B. Approval of Minutes of February 1, 2016,
C. Budget Amendment #15,
D. Resolution of Support for the US501 Relocation from Virgilina Road to
SR1329,
E. Telamon Corporation’s Application for FY2016-2017 Community Services
Block Grant for Caswell, Person, and Rockingham Counties,
F. Amended 3-year renewal of Audit Contract for Fiscal Years 2015-2017,
G. Tax Adjustments for the month of February 2016,
a. Tax Releases
b. NC Vehicle Tax System pending refunds
UNFINISHED BUSINESS:
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NEW BUSINESS:
ITEM #6
Connect NC Bond Information …………………………………… Dr. Walter Bartlett
ITEM #7
Solid Waste Management Options ………………………………………….. Sybil Tate
ITEM #8
Request from the ABC Board to increase
compensation for its board members …………….. Michael Laws, ABC Board Chair
ITEM #9
State lease proposal document- Mt. Tirzah ………………………………... Sybil Tate
ITEM #10
County Health Insurance Renewal …………………………... Commissioner Clayton
ITEM #11
Request to Purchase a De-Icing Truck for the
Person County Airport …………………………………………………… Ray Foushee
ITEM #12
Appointments to Boards and Committees ……………………………. Brenda Reaves
A. Adult Care Home Community Advisory Committee
B. Airport Commission
C. Nursing Home Advisory Committee
D. Voluntary Agriculture District
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
RECESS meeting until 6:00pm at the Human Services FEMA room for the purpose
of a Joint Meeting with Roxboro City Council and Person County Business Industrial
Center
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate
by the Board.
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JOINT MEETING AGENDA
PERSON COUNTY BOARD OF COMMISSIONERS
& ROXBORO CITY COUNCIL
MONDAY, FEBRUARY 29, 2016, 6:00 PM
HUMAN SERVICES BUILDING FEMA ROOM
LOCATED AT 355 MADISON BLVD., ROXBORO
CALL TO ORDER Mayor Merilyn P. Newell
Chairman David Newell
AGENDA ADOPTION Mayor Merilyn P. Newell
Chairman David Newell
ITEMS FOR DISCUSSION:
1. Closed Session discussion per General Statute 143-318.11(a)(4)
jointly with Person County Business Industrial Center
2. Wastewater Treatment Facility Upgrade Mayor Newell
3. Solid Waste Impacts Mayor Newell
4. General Discussion/Other Items Chairman Newell
ADJOURNMENT
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PERSON COUNTY BOARD OF COUNTY COMMISIONER’S
PUBLIC HEARING NOTICE
The Person County Board of County Commissioners will hold a public
hearing on Monday, February 29, 2016 at 9:00 a.m. in Room 215 of the
Person County Office Building at 304 South Morgan Street, Roxboro,
North Carolina to hear the following:
1. Request by Perkins LLC for a Special Use Permit for a solar farm
(electrical generating facility) on the south side of Cavel Chub
Lake Road, Roxboro Township, Tax Map 141 Parcel 1.
2. Request by Randy and Tanya Eakes to rezone 43.4 acres on Whitt
Town Road (Tax Map 104 Parcel 4) Roxboro Township, from
Residential to Rural Conservation.
Citizens will have an opportunity to speak regarding the above requests.
Site-specific information is on file with the Person County Planning and
Zoning Department, 325 S. Morgan Street, Suite B.
Additional zoning information may also be found on our website:
www.personcounty.net/planning
Mike Ciriello
Planning Director
Publish Legal: February 17 and February 24, 2016
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AGENDA ABSTRACT
Meeting Date: FEBRUARY 29, 2016
Agenda Title: SPECIAL USE PERMIT REQUEST SUP.01.2016
SOLAR ENERGY GENERATOR
Background: CAVEL CHUB LAKE ROAD, SR 1531
TAX MAP 141 PARCEL 1
ROXBORO TOWNSHIP
RURAL CONSERVATION DISTRICT
Summary Information: The County has received an application from Perkins LLC for a
solar energy generator on Cavel Chub Lake Road. The company plans to buy the 82.73 acre tract.
Electrical Generating Facilities are allowed with a Special Use Permit in the Rural Conservation
District.
Attached to this report is a site plan which shows the proposed solar panel, three inverters and
access to the site. The solar farm will contain rows of Photovoltaic (PV) cell panels mounted on
posts set in the ground individually. The plans show approximately 9,324 solar panels. Each panel
has a 300 watt capacity. The power is then sold through a Power Purchase Agreement to Duke
Energy Progress. This site is not equipped to store power and does not involve known hazardous
materials.
This site will not require a well or septic system. The use will be unmanned and only visited
periodically for routine maintenance. Due to the construction of the solar panels, water is able to
flow through them. The plans show access to the site off of Cavel Chub Lake Road. The plans
show a thirty foot access drive off of Cavel Chub Lake Road. The zoning ordinance requires a
twenty foot access to the site. The Ordinance also requires that travel ways and driveways to be
paved which includes a turnaround for emergency vehicles. A driveway permit will have to be
obtained from NCDOT. A six foot chain link fence with barbed wire will enclose the facility.
The Planning Board at their January 14, 2016 meeting, voted 6 to 1 to recommend approval of the
special use permit request, to include conditions listed by staff, that it met the findings of fact in
Section 74-4, and was in keeping with the comprehensive plan.
Recommended Action: Vote to approve or deny the rezoning
Submitted By: Michael Ciriello, AICP, Planning Director
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SPECIAL USE PERMIT REQUEST-SUP-01-16
APPLICANT: PERKINS LLC
PROPERTY OWNER: W. RUFFIN WOODY
REQUEST: SPECIAL USE PERMIT FOR SOLAR ENERGY
GENERATOR
LOCATION: CAVEL CHUB LAKE ROAD, SR 1531
TAX MAP 141 PARCEL 1
ROXBORO TOWNSHIP
RURAL CONSERVATION DISTRICT
The County has received an application from Perkins LLC for a solar energy
generator on Cavel Chub Lake Road. The company plans to buy the 82.73 acre
tract. Electrical Generating Facilities are allowed with a Special Use Permit in the
Rural Conservation District.
Attached to this report is a site plan which shows the proposed solar panel, three
inverters and access to the site. The solar farm will contain rows of Photovoltaic
(PV) cell panels mounted on posts set in the ground individually. The plans show
approximately 9,324 solar panels manufactured by Canadian Solar (model: 6X-
300P) 1954 x 9, 82 x 40 mm (7693 x 38.7 x 1.57 in) 22 kg (48.5 lbs). Each panel
has a 300 watt capacity. The power is then sold through a Power Purchase
Agreement to Duke Energy Progress. This site is not equipped to store power
and does not involve known hazardous materials.
This site will not require a well or septic system. The use will be unmanned and
only visited periodically for routine maintenance. Due to the construction of the
solar panels, water is able to flow through them.
The plans show access to the site off of Cavel Chub Lake Road. The plans show
a thirty foot access drive off of Cavel Chub Lake Road. The zoning ordinance
requires a twenty foot access to the site. The Ordinance also requires that
travelways and driveways to be paved which includes a turnaround for
emergency vehicles. A driveway permit will have to be obtained from NCDOT. A
six foot chain link fence with barbed wire will enclose the facility.
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PHYSICAL CHARACTERISTICS:
Watershed: This property is located in the Roanoke Basin which currently has no
regulations pertaining to stormwater.
Flood Hazard: There are one hundred year flood areas on the property per Map
3720090700J, dated July 25, 2006. There are numerous streams located on the
property. Any streams classified as WS-IV or above will have development
restrictions.
There is City water and sewer available to the site.
Access to the site is on Cavel Chub Lake Road, SR 1531.
CHARACTER OF THE SURROUNDING AREA:
The property is located on Cavel Chub Lake Road. The area is primarily all single
family dwellings. There is an old Industrial facility which has been vacant for over
twenty years. That property consists of 10 acres and is zoned Residential. The
single family dwellings are a mixture of stick built homes and doublewides. The
Roxboro City limits are located nearby and the uses found are residential
properties, used car lots and an old Industrial facility (C & A) on US 501. The
City’s wastewater treatment facility is located on Cavel Chub Lake Road near this
proposed special use permit.
TRAFFIC COUNTS
Per the 2013 NCDOT Traffic Count Map, there was a total of 2200 cars per day.
ORDINANCE PROVISIONS:
Article VII, Section 74:
74-1 Special Use Permits may be issued by the County Commissioners for the
uses mentioned under the Special Uses as pertains to each district.
A. An application for a Special Use Permit must be submitted to the
Planning and Zoning Department at least four weeks prior to the
regular scheduled Planning Board meeting at which it is to be
reviewed. Twenty-four copies of the site plan, prepared by a North
Carolina registered land surveyor,engineer or architect, shall
accompany the application. The plan, drawn to scale, shall depict the
following:
1. The boundary of the lot(s) to be developed labeled with bearings and
distances, total gross land area, location of easements, utilities,
adjacent road names and numbers;
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2. Name of the project, property owners and applicant, vicinity map, north
arrow, scale, date of plan preparation and subsequent revision dates;
3. Topography of site, at contour interval no greater than ten feet, location
of perennial and intermittent waters, 100 year flood plains;
4. Location and approximate size of all existing and proposed buildings
and structures within the site and existing buildings and structures
within five hundred feet adjacent thereto;
5. Proposed points of ingress and egress together with the proposed
pattern of internal circulation;
6. Existing and proposed parking spaces;
7. Proposed provisions for water supply and sewage disposal;
8. If the site is located in a designated drinking water supply watershed,
the plan shall also;
a. Depict the location of existing and proposed impervious surfaces
and respective totals in square feet.
b. The total land area of the lot outside of the road right of way in
square feet.
74-2 The Planning Board and County Commissioner shall each hold a public
hearing at which all interested persons shall be permitted to testify.
74-3 The Planning Board shall forward its recommendation to the County
Commissioners within sixty days after the meeting at which the application is
heard.
74-4 On receiving the recommendation of the Planning Board, the County
Commissioners shall consider the application and said recommendation and my
grant or deny the Special Use Permit requested. The Special Use Permit, if
granted, shall include such approved plans as may be required. In granting the
permit, the County Commissioners shall find:
1. That the use will not materially endanger the public health or safety if
located where proposed and developed according to the plan as
submitted and approved.
2. That the use meets all required conditions and specifications.
3. That the use will not substantially injure the value of adjoining or
abutting property, or that the use is a public necessity, and
4. That the location and character of the use if developed according to
the plan as submitted and approved will be in harmony with the area in
which it is to be located and in general conformity with the
comprehensive plan.
74-5 In granting the permit, Planning Board may recommend and the County
Commissioners may designate such conditions, in addition and in connection
therewith, as well, in its opinion, assure that the use in its proposed location be
harmonious with the area in which it is proposed to be located and with the spirit
of this ordinance. All such additional conditions shall be entered in the minutes of
the meeting at which the permit is granted and also on the certificate of the
Special Use Permit or on the plans submitted therewith. All specific conditions
shall run with the land and shall be binding on the original applicants for the
Special Use Permit, their heirs, successors and assigns.
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74-6 If the Planning Board recommends the disapproval of the Special Use
Permit, and the County Commissioners denies the permit, each body shall enter
the reasons for its action in the minutes of the meeting at which the action is
taken.
74-7 No appeal may be taken to the Board of Adjustment from the action of the
County Commissioners in granting or denying a Special Use Permit. Any such
action by the County Commissioners shall be considered as the equivalent of
action on a proposed zoning amendment and shall be reviewed only in the same
manner as action on a proposed amendment.
74-8 In addition to the specific conditions imposed by the regulations in this
Article and whatever additional conditions the County Commissioners deem
reasonable and appropriate, special uses shall comply with the height, yard, area
and parking regulations for the use district in which they are permitted unless
otherwise specified.
The Person County Land Use Plan’s “Future Land Use Map” shows this area as
Suburban Residential. It is defined as Residential land uses including
subdivisions and manufactured home parks at densities of 1-3 dwelling units per
acre; commercial, office, industrial, public/institutional uses meeting locational
criteria. Locational criteria for non-residential uses within this land use category
would include frontage and access to a major State highway or secondary road,
proximity to similar uses and spatial separation from non-compatible uses such
as existing residential development. Land uses within this category could develop
with or without public sewer.
Section 160-5(B) of the Zoning Ordinance states: “The Planning Board shall
provide a written recommendation to the Board of County Commissioners that
addresses that the proposed amendment is consistent with the comprehensive
plan, but a comment by the Planning Board that a proposed amendment is
inconsistent with the comprehensive plan shall not preclude consideration or
approval of the proposed amendment by the Board of County Commissioners.
Prior to adopting or rejecting any zoning amendment, the Board of County
Commissioners shall adopt a statement describing whether its action is
consistent with an adopted comprehensive plan and why such action is
reasonable and in the public interest.
The Land Use Plan has Goals and Objectives for future land development within
the County. The following item is listed within this section:
2.1 Objective: Promote continued economic investment through retention and
expansion of existing industrial concerns and the recruitment of new industrial
and commercial businesses.
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If Board decides to grant approval of the Special Use Permit, the following
conditions should be included:
1. Applicant to obtain a driveway permit from NCDOT. A copy of the permit to be
given to Planning and Zoning prior to issuance of a zoning permit.
2. Applicant to obtain Erosion and Sedimentation Control Plan. A copy of the
approved plan and approval letter to be given to Planning and Zoning prior to
issuance of Zoning Permit.
3. A final “as built” to be submitted to Planning and Zoning prior to issuance of a
Certificate of Occupancy.
4. Access to the site to be minimum of 20 feet in width, parking to accommodate
two vehicles (each 9’ x 18”) and turnaround minimum of seventy feet (driving
surface) for emergency vehicles.
5. Applicant to obtain all Federal, State and Local permits that are required.
6. Applicant to meet all conditions of the Person County Zoning Ordinance.
7. Applicant will need to obtain a Zoning Permit and Building Permit from Person
County prior to any construction.
The Board also needs to address the Findings of Fact in Section 74-4 and
whether the plan is in keeping with the comprehensive plan.
PLANNING BOARD REVIEW:
The Planning Board at their January 14, 2016 meeting, voted 6 to 1 to
recommend approval of the special use permit request, to include the seven
conditions listed by staff, that it met the findings of fact in Section 74-4 and was in
keeping with the comprehensive plan.
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30' SITE
ACCESS
20' SIDE SETBACK
25' REAR SETBACK
40' FRONT ROAD
SETBACK
25' FRONT SETBACK
ACCESS GATE
PROPOSED TREE LINE
EPHEMERAL CHANNEL (TYP.)
WETLAND (TYP.)
96' TURNAROUND
SEAL
CHECKED BY:
DRAWN BY:
DATE:
PROJECT
REVISIONS08-25-15 PAULA MURPHY'S COMMENTS 15432
A
B
C
D
1 6 7 8 90
54321 6 7 8 90
A
B
C
D
E
F
G
E
F
G
H
10
10
A
B
C
D
E
F
G
H
CONSULTANT
CAVEL CHUB LAKE, RDROXBORO, NC 27573PERKINS SOLAR, LLC11-16-15 PAULA MURPHY'S COMMENTS1LENGTH
VARIES
PER
DESIGN
PV MODULES
POST SPACING
VARIES
FRONT ELEVATION
TYPICAL RACK ELEVATION DETAIL
(NOT TO SCALE)
PV MODULES
2'-7"
MAX HEIGHT 12'
22'-3" ROW SPACING MAY VARY
CROSS SECTION
TYPICAL RACK SECTION DETAIL
(NOT TO SCALE)
11-16-15
SRC
G 0.0
JLS
ZONING SITE
PLAN
N
GRAPHIC SCALE
100'0 100'
1" = 100'
NORTH
GENERAL NOTES
1. THE PURPOSE OF THIS PLAN IS FOR SITE PLAN APPROVAL FOR REVIEW ANDAPPROVAL BY PERSON COUNTY, NC TO CONSTRUCT A SOLAR ENERGY SYSTEM.
2. ALL DIMENSIONS SHOWN ARE AT 90 DEGRESS UNLESS OTHERWISE NOTED.
3. THE PURPOSE OF THIS PLAN IS FOR REVIEW AND APPROVAL OF THE REGULATEDITEMS REQUIRED TO CONSTRUCT A SOLAR STATIC TRANSFORMER STATION. THELOCATION OF PROPOSED IMPROVEMENTS, INCLUDING BUT NOT LIMITED TO: FENCING,SOLAR ARRAY RACKING, INVERTERS, OVERHEAD POLES AND LINES, ETC., SHOWN ISAPPROXIMATE AND MAY BE SUBJECT TO MODIFICATION DUE TO SITE CONDITIONS.ADDITIONAL PERMITTING REQUIREMENTS (NCDOT, NCDENR, USACOE, ETC),EQUIPMENT SPECIFICATIONS, AND/OR OTHER CONSTRAINTS. ANY REVISIONS WILL BESUBMITTED FOR STAFF APPROVAL PRIOR TO CONSTRUCTION TO VERIFY COMPLIANCEWITH ZONING REQUIREMENTS AND CONDITIONS AS APPROVED.
4. PROJECT AREA, INCLUDING CONSTRUCTION STAGING AREAS, WILL BE CLEARED ANDGRUBBED AS NECESSARY, RETAINING PRE-DEVELOPMENT DRAINAGE PATTERNS (I.E.NO MASS GRADING), MINOR GRADING WILL OCCUR AROUND INVERTER AREAS TODIVERT SURFACE DRAINAGE. CONSTRUCTION STAGING AND AREAS SUBJECT TORUTTING DURING CONSTRUCTION WILL BE TEMPORARILY STABILIZED WITH GRAVELWHICH WILL REMAIN AFTER CONSTRUCTION. SOIL CONDITIONS AND EQUIPMENTLOADS WILL DETERMINE FINAL DESIGN.
5. PROPOSED TEMPORARY LAYDOWN YARD/CONSTRUCTION STAGING AREA TO BE USEDDURING SITE CONSTRUCTION. A PORTION OF THIS AREA (SEE PLAN) WILL BESTABILIZED WITH GRAVEL TO ALLOW DELIVERY OF CONSTRUCTION MATERIALS. PRIORTO CONSTRUCTION, THIS AREA WILL BE COMPACTED BY A SMOOTH DRUM ORSHEEPSFOOT ROLLER TO REDUCE/PREVENT RUTTING. FOLLOWING CONSTRUCTION,THE GRAVEL WILL BE REMOVED, AND THE AREA SCARIFIED, AERATED, ANDRE-SEEDED.
6. ACCESS AISLES SHOWN ON THIS PLAN INDICATE CONSTRUCTION AND MAINTENANCEACCESS POINTS FOR INGRESS/EGRESS. PRIOR TO CONSTRUCTION, THESE AISLES ARECOMPACTED BY A SMOOTH DRUM OR SHEEPSFOOT ROLLER PRIOR TOREDUCE/PREVENT RUTTING. GRAVEL MAY BE PLACED IN HIGH TRAFFIC OR POORLYDRAINED AREAS DURING CONSTRUCTION ACTIVITIES TO IMPROVE ACCESS. SOILACCESS AISLE WILL BE SCARIFIED, AERATED, AND RE-SEEDED AFTER CONSTRUCTION.ACCESS AISLES TO INVERTERS MAY REQUIRE GRAVEL TO SUPPORT DELIVERYEQUIPMENT LOADS. SOIL CONDITIONS AND FINAL EQUIPMENT SELECTION WILLDETERMINE IF GRAVEL ACCESS AISLES WILL BE REQUIRED TO INVERTER LOCATIONS.
7. OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA) STANDARDS FOREXCAVATIONS; FINAL RULE 29CFR PART 1926, SUBPART "P" APPLIES TO ALLEXCAVATIONS EXCEEDING THE DESIGN OF FIVE (5) FEET IN DEPTH. EXCAVATIONEXCEEDING TWENTY (20) FEET IN DEPTH REQUIRES A TRENCH SAFETY SYSTEM BY AREGISTERED PROFESSIONAL ENGINEER, PROVIDED BY CONTRACTOR RESPONSIBLEFOR EXCAVATION.
8. THE CONTRACTOR SHALL BE FULLY RESPONSIBLE TO PROVIDE SIGNS, BARRICADES,WARNING LIGHTS, GUARD RAILS, AND EMPLOY FLAGGERS AS NECESSARY WHENCONSTRUCTION ENDANGERS EITHER VEHICULAR OR PEDESTRIAN TRAFFIC. THESEDEVICES SHALL REMAIN IN PLACE UNTIL THE TRAFFIC MAY PROCEED NORMALLYAGAIN.
9. CONTRACTOR SHALL MAINTAIN ACCESS AND UTILITY SERVICES TO ALL REMAININGBUILDINGS AND ADJACENT BUILDINGS THROUGHOUT THE DEMOLITION ANDCONSTRUCTION PHASES.
10.CONTRACTOR SHALL NOTIFY "NORTH CAROLINA ONE CALL" (1-800-632-4949) AT LEAST48 HOURS PRIOR TO BEGINNING CONSTRUCTION OR EXCAVATION TO HAVE EXISTINGUTILITIES LOCATED. CONTRACTOR TO CONTACT ANY LOCAL UTILITIES THAT PROVIDETHEIR OWN LOCATOR SERVICES INDEPENDENT OF "NORTH CAROLINA ONE CALL" ANDALSO CONTRACT A PRIVATE UTILITY LOCATOR TO LOCATE ALL UNC GREENSBOROUTILITIES. REPORT ANY DISCREPANCIES TO THE ENGINEER IMMEDIATELY.
11.CONTRACTOR IS RESPONSIBLE FOR COORDINATING CONSTRUCTION ACTIVITIES WITHTHE APPROPRIATE UTILITY COMPANIES FOR ANY REQUIRED DEMOLITION AND/ORRELOCATION (I.E. GAS, POWER, TELEPHONE, CABLE, WATER, SEWER, ETC.).
12.EXISTING UTILITIES SHOWN ARE BASED ON FIELD SURVEYS AND THE BEST AVAILABLERECORD DRAWINGS. THE CONTRACTOR SHALL VERIFY CONDITIONS PRIOR TOBEGINNING CONSTRUCTION. ANY DISCREPANCIES BETWEEN ACTUAL FIELDCONDITIONS AND THE PLANS SHALL BE REPORTED TO THE ENGINEER IMMEDIATELY.
13.EXISTING IMPROVEMENTS DAMAGED DURING CONSTRUCTION SHALL BEREPLACED/RESTORED TO TO THE SATISFACTION OF THE OWNER BY THECONTRACTOR RESPONSIBLE FOR THE DAMAGE.
14.ALL DIMENSIONS AND GRADES SHOWN ON THE PLANS SHALL BE FIELD VERIFIED BYTHE CONTRACTOR PRIOR TO CONSTRUCTION. CONTRACTOR SHALL NOTIFY THEOWNER IF ANY DISCREPANCIES EXIST PRIOR TO PROCEEDING WITH CONSTRUCTIONFOR NECESSARY PLAN OR GRADE CHANGES. NO EXTRA COMPENSATION SHALL BEPAID TO CONTRACTOR FOR ANY WORK DONE DUE TO DIMENSIONS OR GRADESSHOWN INCORRECTLY ON THESE PLANS IF SUCH NOTIFICATION HAS NOT BEEN GIVEN.
15.EQUIPMENT AND PRODUCTS OTHER THAN THOSE SPECIFIED MAY BE USED PROVIDEDAPPROVAL HAS BEEN OBTAINED FROM THE OWNER IN WRITING PRIOR TO ORDERINGOR INSTALLATION. THE CONTRACTOR SHALL WAIVE ANY CLAIM FOR ADDITIONAL COSTRELATED TO THE SUBSTITUTION OF ALTERNATE EQUIPMENT.
16.CONTRACTOR SHALL MAINTAIN AN "AS-BUILT" SET OF DRAWINGS TO RECORD THEEXACT LOCATION OF ALL UTILITIES PRIOR TO CONCEALMENT. DRAWINGS SHALL BEGIVEN TO THE OWNER UPON COMPLETION OF THE PROJECT WITH A COPY OF THETRANSMITTAL LETTER TO THE ENGINEER.
PIN #OWNER DB/PG SITE ADDRESS
0907-07-78-3118 WOODY W RUFFIN 110/572 CAVEL CHUB LAKE RDBARBER, RE-LONG ROXBORO, NC 27573
ZONING PARCEL ACREAGE CURRENT LAND USERESIDENTIAL±82.73 AC WOODS
CONSERVATION (RC)
RIVER BASIN WATERSHED
TAR-PAMLICO TAR-PAMLICO WATERSHED
PRELIMINARY PRELIMINARY PRELIMINARY
PROPOSED USE AREA*DISTURBED AREA*SOLAR ARRAY AREA*
SOLAR ENERGY 18.17 AC 16.82 AC 11.68 ACSYSTEM
SETBACKS REQUIREDPROPOSED
MIN. FRONT ROAD 40 FT 40 FTMIN. FRONT 25 FT 25 FTMIN. SIDE YARD 20 FT 20 FT
MIN. REAR YARD 20 FT 20 FT
BUFFER/SCREENING: 25' ALL SIDES VEGETATED (TYPE B)
- PRELIMINARY AREA SUBJECT TO CHANGE - CONTOURS PROVIDED BYNCDOT LIDAR (2 FT CONTOURS)
- AERIAL IMAGERY PROVIDED BY GOOGLE EARTH - UTILITY AND BUILDINGINFORMATION FROM AERIAL IMAGERY
SITE DATA
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AGENDA ABSTRACT
Meeting Date: February 29, 2016
Agenda Title: Rezoning Request from Residential (R) to Rural Conservation
(RC) RZ-01-16
Background: REZONE PROPERTY ON EAST SIDE OF WHITT TOWN ROAD, SR 1149, (TAX MAP
104, PARCEL 4) FROM RESIDENTIAL (R) TO RC (RURAL CONSERVATION)
Summary Information: The request is to rezone a 43.4 acre parcel, Tax Map 104 Parcel 4 on
Whitt Town Road from Residential to Rural Conservation. If rezoned, all land uses permitted in the
RC District will be allowed. The general intent of the RC, Rural Conservation District is to provide for
limited land use controls in area with limited non-agricultural development.
The area is primarily zoned Residential; there is one parcel in the vicinity that is zoned B-1
(Highway Commercial). This parcel was rezoned in 1991 to accommodate a property owner who
wanted to operate a used car lot. Currently, that parcel is used as single family residential. The
area is mainly single family residential structures and large farm parcels.
A map showing the location of the site and the current zoning is attached to the staff report.
The Planning Board held a Public Hearing on January 14, 2016. The Board voted 6 to 1 to recommend
approval of the rezoning request based on the Land Use Plan considering this area as suburban
residential and Section 2.1 of the Land Use Plan which promotes continued economic investment
through retention and expansion of existing industrial concerns and the recruitment of new industrial
and commercial businesses.
The Board found that the rezoning was consistent with the Comprehensive Plan.
Recommended Action: Vote to approve or deny the rezoning
Submitted By: Michael Ciriello, AICP, Planning Director
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REZONING REQUEST RZ-01-16
APPLICANT: RANDY AND TANYA EAKES
PROPERTY OWNER: RANDY AND TANYA EAKES
REQUEST: REZONE PROPERTY ON EAST SIDE OF WHITT
TOWN ROAD, SR 1149, (TAX MAP 104, PARCEL
4) FROM RESIDENTIAL (R) TO RC (RURAL
CONSERVATION)
LOCATION: WHITT TOWN ROAD, SR 1149
ROXBORO TOWNSHIP
The County has received an application from Randy and Tanya Eakes to amend
the official zoning map. The request is to rezone a 43.4 acre parcel, Tax Map 104
Parcel 4 on Whitt Town Road from Residential to Rural Conservation. If rezoned,
all land uses permitted in the RC District will be allowed. The general intent of
the RC, Rural Conservation District is to provide for limited land use controls in
area with limited non-agricultural development. The area along Whitt Town Road
is primarily zoned Residential. There is one parcel that is zoned B-1 (Highway
Commercial). It was rezoned in 1991 so that the property owner could operate a
used car lot. There is no used car lot on the property, it is used as single family
residential. The area is mainly single family residential structures and large farm
parcels. Attached to this report is a map showing the area and the zoning of all of
the parcels.
The Person County Land Use Plan’s “Future Land Use Map” shows this area as
Suburban Residential. It is defined as Residential land uses including
subdivisions and manufactured home parks at densities of 1-3 dwelling units per
acre; commercial, office, industrial, public/institutional uses meeting locational
criteria. Locational criteria for non-residential uses within this land use category
would include frontage and access to a major State highway or secondary road,
proximity to similar uses and spatial separation from non-compatible uses such
as existing residential development. Land uses within this category could develop
with or without public sewer.
Section 160-5(B) of the Zoning Ordinance states: “The Planning Board shall
provide a written recommendation to the Board of County Commissioners that
addresses that the proposed amendment is consistent with the comprehensive
plan, but a comment by the Planning Board that a proposed amendment is
inconsistent with the comprehensive plan shall not preclude consideration or
approval of the proposed amendment by the Board of County Commissioners.
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Prior to adopting or rejecting any zoning amendment, the Board of County
Commissioners shall adopt a statement describing whether its action is
consistent with an adopted comprehensive plan and why such action is
reasonable and in the public interest.
The Land Use Plan has Goals and Objectives for future land development within
the County. The following item is listed within this section:
1.4 Preserve large tracts of prime agricultural land from development.
This parcel consists of 43.4 acres and the entire lot is within the rezoning
request. It is located within the Neuse River Basin which has regulations
pertaining to stormwater. There are no one hundred year flood areas on the
property
There is no City water or sewer available to the site.
Access to the site is on Whitt Town Road, SR 1149.
Typical uses permitted by right in the RC District are as follows: ABC store, retail
sales, banks, bowling alley, carwash, convenience store, dry cleaners, single
family dwelling, multi-family dwelling, fire station/law enforcement center, funeral
home, golf course, nursery (plants), professional office, reception center for
recycling, mini-storage facility, etc.
There are many other uses allowed with a Special Use Permit such as asphalt
and asphalt production, automobile repair, camper/recreational park, electrical
generating facility, Industrial operations, Mobile Home Park, private recreation for
profit, etc. There are other uses allowed with a Conditional Use Permit:
flammable storage, school, private or public and storage of coal by products.
If the property were to remain residential, the following uses would be permitted
by right: single family dwelling, Class “A” and Class “B” manufactured homes,
modular homes, family care homes, nursery operations, horse stables, etc.
The Residential district allows other uses by either a special use permit or a
conditional use permit. Some uses allowed with a special use permit are:
camper/recreational park, multiple family dwellings, Mobile Home Park,
nonhazardous solid waste disposal, planned building group, quarry operations,
private recreation for profit, airport operations and transmitting towers. Uses
allowed with a conditional use permit are ambulance or rescue service, antique
shops, bed and breakfast, commercial cemetery, church, medical and dental
clinics, club or lodges, convenience store, day care center, two family dwelling,
garage apartments, funeral home, library, rest home and schools.
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PHYSICAL CHARACTERISTICS
Watershed: Located in the Flat River Balance of Watershed; Neuse River Basin.
Flood Hazard: There are no hundred year flood areas on the property. There are
two streams located on the property (one major and one minor stream).
CHARACTER OF THE SURROUNDING AREA
The property is located on Whitt Town Road. The area is primarily large acreage
parcels with single family homes.
TRAFFIC COUNTS
Per the 2014 NCDOT Traffic Count Map, there was a total of 1200 cars per day.
ORDINANCE PROVISIONS
160-3 The Zoning Administrator shall have up to 30 days, at his or her
discretion, prior to the regular Planning Board Meeting to review petitions
from the public to amend this ordinance or Official Planning Map. Each
petition unless initiated by the Board of County Commissioners, the
Planning Board, the Board of Adjustment or the Zoning Administrator
shall be accompanied by a fee as set- out in SECTION 181-1 to defray
the cost of advertising and other administrative costs. Applications for
the amendments to the Official Planning Map and/or Planning Ordinance
text shall contain at least the following:
(1). For Amendments to the Official Planning Map, a map drawn
to scale showing the exterior boundaries of the lot(s) which
will be covered by the proposed map amendment;
(2). For amendments to the Planning Ordinance text, a copy of
the existing text provisions which the applicant proposes for
amendment, and a written statement which describes in
detail changes the applicant proposes to make to the text of
the Ordinance.
(3). The alleged error in the Official Planning Map and/or
Planning Ordinance Text which will be corrected by the
proposed amendment with a detailed explanation of such
and detailed reasons how the proposed amendment will
correct the same;
(4). The changed or changing conditions, if any, in the area or in
the County generally, which makes the proposed Official
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Planning Map and/or Planning Ordinance text amendment
reasonable necessary to the promotion of the public health,
safety and general welfare;
(5). The manner in which the proposed Official Planning Map
and/or Planning Ordinance text amendment will carry out
the intent and purpose of the Comprehensive Plan or part
thereof; and,
(6). All other circumstances, factors and reasons which the
applicant offers in support of the proposed Official Planning
Map and/or Planning Ordinance text amendment.
(Amended 8/5/96)
160-4 After submission of an application, the Zoning Administrator will
schedule a public hearing for the planning board. When the provisions of
the ordinance require that written or mailed notices be required, the
Zoning Administrator will be responsible for mailing the written notices to
all abutting property owners including the applicant. If required, the
applicant at his expense shall post the notice on weatherproof signs, one
sign per each road frontage and no more than 25’ from the street right of
way. Signs must be clearly visible from the street and designate “Zoning
Proposal Pending” with the phone number of the Person County
Planning office. A notice of such public hearing shall be published once
a week for two (2) consecutive weeks in a newspaper of general
circulation in Person County. Said notice shall be published the first time
not less than ten (10) days and not more than twenty-five (25) days prior
to the date established for such public hearing. (Amended 11/5/01)
160-5 The Planning Board shall have sixty (60) days after the public hearing
specified in SECTION 160-4 within which to submit its recommendations
to the Board of Commissioners. Failure of the Board to submit its
recommendation within this time period shall constitute a favorable
recommendation.
160-6 The Board of County Commissioners shall consider requests at the next
regular scheduled meeting of the Board following receipt of the Planning
Board’s recommendation and after notice of the public hearing is
provided in accordance with Section 160-7.
160-7 The County Manager or designate is authorized to set the public hearing
date immediately following the Planning Board recommendation and
after notice of the public hearing is provided in accordance with Section
160-7.
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STAFF COMMENTS
This is a request to rezone a 43.4 acre tract from Residential to RC (Rural
Conservation).
Attached to this report is an article on Spot Zoning from the Institute of
Government, and a map showing the property in question and surrounding
properties. The properties immediately adjacent are all zoned Residential.
There are four factors in determining a reasonable basis for spot zoning. They
are as follows:
1. Size of tract. The general rule is the smaller the tract, the more likely the
rezoning will be held invalid.
2. Compatibility with Plan. Need to see if the rezoning fits into a larger
context involving rational planning for the community.
3. Benefits and Detriments. Who benefits and who is harmed from the
rezoning. Need to look at the property owner and the neighbors.
4. Relationship of Uses. Need to look at the relationship between the
proposed uses and the current uses of adjacent properties.
The Planning Board has the following options in a recommendation to the County
Commissioners:
1. Approve the rezoning request as submitted.
2. Deny the rezoning request.
The Board needs to address the compatibility with the Comprehensive plan in
making their recommendation.
PLANNING BOARD REVIEW:
The Planning Board held a Public Hearing on January 14, 2016 and voted 6 to 1
to recommend approval of the rezoning request and that it was in keeping with
the comprehensive plan.
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PERSON COUNTY BOARD OF COMMISSIONERS JANUARY 19, 2016
MEMBERS PRESENT OTHERS PRESENT
January 19, 2016
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INFORMAL COMMENTS:
There were no comments from the public.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Jeffers and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of January 4, 2016,
B. Budget Amendment #14, and
C. Tax Adjustments for the month of January 2016
a. Tax Releases
b. NC Vehicle Tax System pending refunds
NEW BUSINESS:
STORMWATER UPDATE:
Assistant County Manager, Sybil Tate stated that each year, the county’s
stormwater consultant, Ms. Henrietta Locklear, senior manager from RaftElis serving as
the county’s stormwater utility services manager, provides the Board with an update on
stormwater-related duties and activities. Person County is one of the five jurisdictions that
share costs for the stormwater utility. The other jurisdictions are Granville County, Butner,
Stem and Creedmoor.
Ms. Tate stated representatives from the Upper Neuse River Basin Association
(UNRBA) Mr. Forrest Westall, executive director and Mr. Jay Sauber, monitoring expert,
would also provide an update. The UNRBA is a coalition of local governments located
within the Falls Lake watershed. The primary objective of the Association is the
Reevaluation of the Falls Lake Rules in order to propose changes that will lessen burdens
on the member governments. In support of this effort the UNRBA is collecting and
analyzing information and data. The UNRBA is also working to develop, evaluate and
implement more cost effective and reasonable strategies to reduce, control and manage
nutrients in the watershed.
Ms. Locklear provided the following update:
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Update to Board on Stormwater Utility Manager Duties and Activities
January 19, 2016
• Update Person County stormwater utility fees for annual billing. Obtain new parcel and
tax data from the County. Identify new development in the jurisdiction and ensure fees
are calculated and charged on the annual tax bill. Review applications for credit and
certify credits as needed. Create and deliver annual bill file to County. Ensure quality
control of file. Provide customer service support to County property owners as needed.
• Review and render opinions on fee appeals (fee releases). Review fee appeals from
properties in Person County as needed. Review available data, speak with customer as
needed, support County staff. Approve or deny appeal requests. As needed, participate
in further appeals of fee as needed.
• Develop existing development program. The existing development program represents
the largest liability to the County in terms of future anticipated costs for retrofits.
Owing to delays at the state level, the implementation of this program has been
slowed. In keeping with this timeline, we continue to make progress for the County.
o Developed draft loading for Person County.
Identified developments occurring from 2006 through 2012. Worked
with Planning Director to obtain relevant data for the period. Person
County had a great deal of development during the period.
Developed the model to calculate loading. Using state approved
equations, developed nitrogen and phosphorous loading for all sites.
Met with all jurisdictions to review draft methodology and results.
Developed methodology document.
Met with state in early summer on behalf of the County to review
methodology. Refined methodology based on State input. Met with
state in early September to review modified methodology.
Met with representatives from Wake County in late October to compare
methodologies, discuss outcomes.
Met with the State and representatives from Wake County in November
to discuss methodologies.
Continue to refine methodology, consult with other local governments
and the state.
o (In process) Developing plan for identifying retrofits site and activities in Person
County. Once we have agreed with the state upon methodology and results of
loading, can implement a plan to meet the loading requirements. Steps include
a study of the County’s opportunities for retrofits and cost estimates. The study
is to be a multi-jurisdictional effort so that the best, most inexpensive options
can be identified. The final results of the study will depend in part upon the
results of the Credits project of the UNRBA, since that project will identify the
available credits for certain activities. The cost per pound treated will be a factor
in the final selected retrofits.
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• New development program. Provided stormwater plan reviews as needed. Kelway
Howard, PE, provides reviews for all projects in the five jurisdictions. Provided
responses to questions about Person County development as needed.
o Utility manager, plan reviewer (Mr. Howard), and attorney (Mr. Wrenn) work
together to ensure uniform application of rules across the five jurisdictions. This
includes development of a comprehensive, uniform checklist for submittals,
templates for required legal agreements, and policies regarding stormwater
agreements and application of rules. These activities provide area developers
and engineers with a clear, efficient process for developing sites in the
jurisdictions. This clear process facilitates development in the County, since
developers are aware of costs and timelines for development.
o New development annual reports. Developed and updated, as needed,
reporting format and templates for required annual reporting to state. Assisted
Person County with the completion and submittal of annual report.
o From June of 2012 through June of 2015, 9 plans in the County were reviewed
under the Falls Rules. Of these, three are implementing stormwater treatment.
Three plans have been reviewed during FY 2015-2016.
• Represent Person County in Upper Neuse River Basin Association (UNRBA). Serves as
knowledgeable technical and policy representative for the County on UNRBA technical
committees. Represents the less populous, primarily upper watershed jurisdictions,
which may have different interests than the larger jurisdictions. Represents individual
jurisdiction interests of each of the five jurisdictions where needed.
o Member of Path Forward Committee, which reviews technical work products
related to the monitoring and Credits projects and assists with setting direction
for the Association for review by the UNRBA Board.
Member of Nutrients Subcommittee which reviews the Credits project
direction
Member of the Crediting Tool Development Technical Task Force, which
reviews the development of an accounting/reporting tool being
developed for the jurisdictions by the UNRBA.
Member of Rules Comments Workgroup, which compiles comments on
the Falls Rules revisions for submittal to the state.
o Attends UNRBA board meetings (along with Person County staff).
• Develop annual work plans for Person County. Each year, develop draft budgets for
stormwater utility, including allocations to and from other jurisdictions, as applicable,
for shared staffing and other activities. Drafts are submitted to County for approval
each year.
• Presentations to board. As requested, provide updates to County board.
• Coordination activities. Convene and lead meetings for coordination of the County’s
and the other four jurisdictions’ activities and review technical and policy decisions.
Work plans and jurisdiction loading are among recent meeting topics.
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o Developed and submitted coordinated comments for the five jurisdictions
regarding Falls rules revisions to the state (independent of UNRBA).
o Coordinate with staff on invoicing and payment for interjurisdictional
cooperative activities as needed.
Chairman Newell asked whether the disturbance threshold that triggers the new
development requirements of the rules had been increased from one-half acre to one-acre
noting this has been one of the areas most impacted in Person County. Ms. Locklear
confirmed this rule had not been changed but had been submitted to the state rules review
committee for consideration. Ms. Locklear noted the state process was lengthy and the
committee was tasked to complete by 2018. Commissioner Puryear requested Ms.
Locklear to provide the Board with a list of the individuals that serve on the state committee
that will be reviewing the requested rule changes.
Mr. Westall noted the implementation of the Stage 1 existing development controls
of the rules has been delayed until 2017-2018, due to a deadline postponement at the state
level, but other portions of the Stage 1 rules are currently in effect for compliance with all
nutrient loading increases as a result of development between 2006 and 2012 reduced to
2006 baseline levels.
Mr. Westall told the group that the more stringent requirement of Stage 2 targets a
further reduction of nitrogen by 40 percent and 77 percent reduction of phosphorus from
the baseline 2006 levels with a tremendous burden on municipalities in the watershed with
estimated costs greater than $1billion by 2026. Mr. Westall stated they intend to request
that Stage 2 be delayed until 2031.
Mr. Westall and Mr. Sauber reviewed how the UNRBA has undertaken a
monitoring program to provide the scientific support for a more complete evaluation of
what can be done and how the lake will respond to reductions in nutrients. This monitoring
will provide the evidence and data for the recommended changes in the rules or a change
to the water quality standard or provide a foundation for a potential legal challenge. Mr.
Westall said the UNRBA was seeking revisions to the rules based on solid science and
consideration of the economic impact of these requirements relative to the benefits to water
quality.
Mr. Westall described a promising technology being done by the City of Durham
where water is being pumped out of the lake, nutrients are removed and the water is
returned to the lake. This technology treatment process is referred to as an “algae turf
scrubber.”
Mr. Westall and Mr. Sauber shared the following slides with the Board as part of
their update.
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Chairman Newell asked if there was any way to tell how much of the nutrient levels
was coming out of Person County. Mr. Westall responded there is not enough conclusive
data although it is estimated that 60 percent of the nutrients leaving the area as stormwater
runoff gets to the lake while in Durham 100 percent runoff is making it to the lake. Person
County has six monitoring stations and Mr. Westall stated based on the jurisdictional
locations of the watershed that Person County nutrient loading levels would be minimal
compared to other jurisdictions.
Mr. Westall stated the when the monitoring is complete in four years, they will have
superior technical information.
Mr. Sauber noted that Falls Lake was built by the Core of Engineers and impounded
to provide drinking water, flood control and recreation.
Commissioner Kendrick advocated for a challenge to the rules that would enable
Person County to be productive and requested that the regulator exercise good common
sense to help the builders of the county versus hinder their efforts. Ms. Locklear stated she
would be glad to address any specific incidences noting the intent was for the best plan
review complying with the current rules in place.
Commissioner Jeffers asked NC Representative Larry Yarborough, present in the
audience, if he had any update to share with the group related to his sponsored House Bill
630 for alternative water quality protection for Falls Lake. Representative Yarborough
stated the current status of House Bill 630 was review by Senate Committee on Rules and
Operations.
Commissioner Puryear asked the County Attorney if legal action against the state
was feasible. County Attorney, Ron Aycock stated for Person County to have a successful
lawsuit without scientific evidence and analysis would be difficult for him to determine.
Commissioner Clayton advocated for the study to monitor and collect data for the next
three to four years. Representative Yarborough commented from a political perspective, it
was not the right time to pursue legal action; he advocated for better customer service when
plans were being reviewed.
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UPDATE ON VOLUNTARY AGRICULTURAL DISTRICT PROGRAM:
Mr. Bruce Whitfield, Voluntary Agricultural District (VAD) Board Chairman
updated the Board that in the last five years since the Voluntary Agricultural District
Ordinance was adopted, 116 landowners have been enrolled for a total of 22,500 acres.
Benefits of the enrolled landowners in the Voluntary Agricultural District program are
increased protection from nuisance lawsuits, public hearing for proposed condemnation of
enrolled land, water and sewer assessments waived and flexibility of city ordinances related
for farm operations in a city planning jurisdiction.
Mr. Whitfield stated the Voluntary Agricultural District Board consists of one
member from each township and a member from Farm Bureau and the Grange. The current
board in addition to Mr. Whitfield include Paul Bailey, Brent Adcock, Cal Berryhill,
Norman Boyette, Mickey Clayton, Ronald Foushee, Johnny Rogers, Chip Stone, Pete
Thomas, and Coleman Whitfield. Advisors to the board are Brent Bogue of Natural
Resource Conservation Service, Phillip Reams with NC Forestry Service and Charity
Silver with Farm Service Agency and Kim Woods with Cooperative Extension.
Mr. Whitfield said that letters have been mailed to encourage potential landowners
to participate in the program. The Voluntary Agricultural District program is one
component of farm land preservation plan which is currently being drafted.
Mr. Whitfield on behalf of the Voluntary Agricultural Board thanked the Board of
Commissioners for its support.
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MEMORANDUM OF UNDERSTANDING BETWEEN PERSON COUNTY AND
PERSON COUNTY LITTLE LEAGUE:
Mr. John Hill, Director of the Recreation, Arts, and Parks Department stated the
Person County Recreation, Arts, and Park Department, in partnership with the Person
County Little League, will work together to implement the Little League Baseball and
Softball programs for the citizens of Person County. Mr. Hill noted that during this
partnership, it is the understanding between both parties that specific duties are determined
and agreed upon as presented in a “Memorandum of Understanding” between Person
County and Person County Little League.
Mr. Hill requested Board consideration to approve the Memorandum of
Understanding between Person County Government and the Person County Little League.
Vice Chairman Kendrick stated that the duties and responsibilities in the
Memorandum of Understanding did not specify a certain percentage of volunteer services
required. Mr. Hill stated the Little League board has delegated various duties with all
twelve positions being very active.
Mr. Hill noted the concessions are retained by the Little League board with all
profits from concessions to be maintained by the Little League for subsidizing the
operations of programs for the Sportsplex as mandated by Little League International.
Mr. Hill clarified that Person County Little League is a 501c3 under the rules of
Little League International noting that any funding or assets in the event the nonprofit
disbandment have to be transferred to another 501c3 entity.
A motion was made by Commissioner Jeffers and carried 5-0 to approve the
Memorandum of Understanding between Person County Government and the Person
County Little League.
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CONSIDERATION OF GRANT APPLICATIONS FOR THE PERSON COUNTY
SHERIFF’S OFFICE:
Captain Kevin Crabtree requested Board permission to write three grants on behalf
of the Sheriff’s Office as well consideration for the County to appropriate the required
match for two of the three grants below.
1) Governors Crime Commission Grant (Taser): $15,000.00 with no local match
for 12 Tasers and 31 cartridges. Captain Crabtree indicated if awarded, the
grant would be effective July 1, 2016.
2) Governors Crime Commission Grant (Body Worn Cameras): $45,000 with a
$1 to $2 match for 25 Body Cameras and equipment for data down loads and
storage; for every $2 the county contributes, the grant will pay $1. The total
local match requested is $30,000.00. Captain Crabtree said if awarded, the
grant would be available in March or April 2016. Captain Crabtree noted
Person County currently does not have any body worn cameras and the grant
would cover officers on patrol, civil and school resource.
3) Governors Highway Safety Grant (In- Car Cameras): $36,000 with a 50/50
match for 6 In- Car Cameras. $18,000 local match requested. Captain Crabtree
stated current in-car cameras are out of date and the infrastructure is needed to
support the new equipment. If award, the grant would be effective October 1,
2016.
Commissioner Jeffers requested that the Sheriff be prepared to further discuss
budgetary needs of in-car and body-worn cameras at the Board’s upcoming budget retreat.
Vice Chairman Kendrick asked Captain Crabtree about the cost benefit analysis
related to any lawsuits that Person County has been liable in the past ten years. Chief
Deputy Al Rhew responded that there was no known financial liability to any lawsuit in
the past ten years but advocated for preventive control and the ability to save law
enforcement officers careers based on use of cameras.
Captain Crabtree advised the Board that the drug forfeiture fund has been frozen
by the federal government which was the primarily funding source for equipment grants.
County Manager, Heidi York noted the local match would be funded through the excess
misdemeanant confinement fund with a budget amendment to be approved at the
appropriate time the match was required.
A motion was made by Commissioner Jeffers and carried 5-0 to authorize the
Sheriff’s Office to apply for the grant and pledge the necessary local match of $48,000 if
required to be funded from the excess misdemeanant confinement fund.
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RESOLUTION APPROVING AN INSTALLMENT FINANCING CONTRACT, A
DEED OF TRUST AND OTHER DOCUMENTS – ROXPLEX PROPERTY AND
VARIOUS FACILITY AND EQUIPMENT IMPROVEMENTS:
Finance Director, Amy Wehrenberg requested Board consideration to take action
on a Resolution approving an Installment Financing Contract, a Deed of Trust and other
documents and approving and authorizing certain actions in connection with financing a
portion of the cost of various projects.
Ms. Wehrenberg stated the preamble of the presented resolution:
• states that the County and Board of Education have agreed to finance a portion of
the cost of a project consisting of the repair and replacement of roofs on South
Elementary School, Woodland Elementary School and Oak Lane Elementary
School, the replacement of windows at North End Elementary School and the
replacement of the chiller equipment at Southern Middle School which each has
found it necessary and desirable to provide improved educational facilities for the
citizens of Person County and that the County has also determined to finance a
portion of the cost of a project consisting of the acquisition and improvements to
the Roxplex Property and the repair and/or replacement of roofing at the Huck
Sansbury Complex (collectively, the “Project”).
• states that the County has determined to finance a portion of the cost of the Project
in an amount not exceeding $1,884,000 pursuant to G.S. Section 160A-20.
• lists the financing documents that were included in the agenda packets for review,
including (a) the Installment Financing Contract between the County and BB&T,
the lending institution, that sets up the arrangement for the advancement of funds
to the County to be repaid in installments until the debt is paid; (b) the Deed of
Trust which provides for the pledge of North End Elementary School as security
for the County's obligation to repay the debt; (c) an Administrative Agreement
between the County and the Board of Education which authorizes the conveyance
of North End Elementary School to the County and its lease by the County back to
the Board of Education; and (d) the Lease between the County and Board of
Education to lease North End Elementary School to the Board of Education for the
duration of the loan as part of the financing plan.
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Ms. Wehrenberg explained the resolution then contained the following sections:
1. The Board confirms that the Project and its use are essential and will permit the
County to carry out public functions.
2. The Board finds and determines that it is in the best interest of the County to enter
into these financing documents in order to accomplish the financing of a portion
of the cost of the Project.
3. The Board approves the financing documents and authorizes certain County
officers to represent the County in the execution and delivery of final financing
documents to the appropriate parties with any changes that are deemed necessary
and appropriate, provided that the final Installment Payment take place no later
than March 1, 2026 and the amount borrowed does not exceed $1,884,000.
4. The Board approves prior actions of certain officers of the County in connection
with the financing.
5. The Board authorizes County officers and employees to take other actions as
needed to complete the financing.
6. The County covenants to comply with the requirements of the Internal Revenue
Code as applicable to the financing to maintain the tax-exempt status of the
interest to be paid with respect to the loan.
7. The County covenants not to issue more than $10,000,000 of tax-exempt
obligations in 2016 and designates its obligation to repay the loan as bank-
qualified.
8. Any invalid provision of the resolution will not affect the remainder of the
resolution.
9. All prior actions of the Board in conflict with the resolution are repealed.
10. The resolution is effective upon its passage by the Board
Commissioner Puryear respectively requested Board permission to recuse himself
from the vote for Board action related to consideration to adopt a Resolution approving an
Installment Financing Contract, a Deed of Trust and other documents for the Roxplex
property and various facility and equipment improvements due to the approved lender
being his employer.
A motion was made by Chairman Newell and carried 4-0 to recuse Commissioner
Puryear from the vote for Board action related for consideration to adopt a Resolution
approving an Installment Financing Contract, a Deed of Trust and other documents for the
Roxplex property and various facility and equipment improvements due to the approved
lender being his employer.
A motion was made by Commissioner Jeffers and carried 4-0 to adopt a
Resolution approving an Installment Financing Contract, a Deed of Trust and other
documents and approving and authorizing certain actions in connection with financing a
portion of the cost of various projects.
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APPOINTMENTS TO BOARDS AND COMMITTEES:
Clerk to the Board, Brenda Reaves presented interested citizens applications for the
Board of Commissioners to consider for nomination and appointment.
Economic Development Commission
Nicole Dunevant requested appointment to the ex-officio, non-voting Piedmont
Community College representative of workforce training; no designated term for ex-officio
positions.
A motion was made by Commissioner Clayton and carried 5-0 to appoint Nicole
Dunevant to the Economic Development Commission as an ex-officio, non-voting
Piedmont Community College representative of workforce training.
Juvenile Crime Prevention Council
Regarding the seat designated for a person under the age of 21, Anderson Clayton
submitted her resignation as the student representative as she is unable to attend the
meeting as she is a freshman at college; her unexpired term is to June 30, 2016.
Two student applications are before the Board for consideration
1) Tyrique Wright requests appointment
2) Meghan McCowan requests appointment
A motion was made by Commissioner Jeffers and carried 5-0 to appoint Tyrique
Wright to fulfill an expired term to June 30, 2016 on the Juvenile Crime Prevention Council
representing a person under the age of 21.
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CLEAN FUEL ADVANCED TECHNOLOGY GRANT:
Assistant County Manager, Sybil Tate noted Person County does not meet some
EPA air quality standards; therefore, the county would be eligible to apply for Clean Fuel
Advanced Technology (CFAT) grant funds from the federal government passed down
through the state to improve air quality. Ms. Tate stated the grant application due date is
February 15, 2016 with awards to be made in April 2016. Ms. Tate said the CFAT grant
required a 20% match of county funds estimated to be approximately $25,000-$31,000.
The grant funds requested would be approximately $100,000 - $125,000, for a total project
cost of $125,000 -$156,000. Ms. Tate further noted that all funds will be budgeted for and
expended during FY17.
Ms. Tate recommended applying for CFAT funds for the following projects:
• Vehicle replacement
• Education
• Technology
• Electric Vehicle (EV) Charging Station in Uptown
• Public Outreach
Vehicle Replacement
The grant would pay 80% of the costs of an “upgrade” from a regular vehicle to an
Alternative Fuel Vehicle. Person County’s Department of Social Services (DSS) may need
to replace up to 4 vehicles this year. As a result, Ms. Tate recommended using grant funds
to “upgrade” these vehicles. Eighty percent of the additional cost of the more fuel-efficient
vehicle would be paid by the state, the remaining 20% or approximately $400 would be
paid by the county.
Education
The grant request will also include two half-day education events to teach county
employees driving techniques that conserve fuel. Vice Chairman Kendrick pointed out the
unintended costs involved employees attending training away from their normal jobs.
Technology
Ms. Tate noted DSS was in need of reservation software to improve the vehicle
request system (currently this process is 100% manual) and decrease fuel costs and
recommended purchasing software that will decrease fuel consumption with the following
features:
- safety features-provides supervisors with alerts for speeding
- fuel tracking – total fuel usage per vehicle, mileage, miles/gallon
- improper use of vehicles
- ride sharing functionality
- checks charge levels for electric vehicles
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Ms. Tate stated the one-time software costs would be $31,000 with a monthly
recurring costs of $680.
EV Charging Station
The grant application will also include a request for funding for an electric vehicle
charging station in Uptown Roxboro. The TDA is very interested in this project and has
pledged to support it with funds. Person County is also discussing this project with the City
of Roxboro and RDG. Ms. Tate stated the total costs for the charging station(s) would be
$16,000 with the grant funding $12,800 and $3,200 for the match.
Public Outreach
The grant requires awardees to promote projects funded with CFAT money. Ms.
Tate noted the county would attach magnets to vehicles funded through CFAT, host a
ribbon cutting for the electric vehicle charging station in Uptown, and use social media
outlets to promote fuel conservation.
Vice Chairman Kendrick discussed the costs and described his experience working
at Duke Energy related to software and training issues.
A motion was made by Chairman Newell and carried 4-1 to not pursue the Clean
Fuel Advanced Technology Grant. Commissioner Jeffers cast the lone dissenting vote.
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CHAIRMAN’S REPORT:
Chairman Newell had no report.
MANAGER’S REPORT:
County Manager, Heidi York reported the following:
• Introduced Person County Emergency Services Director, Doug Young, hired on
December 1, 2015; Mr. Young oversees EMS, 911, Emergency Management as
well as serves as the liaison with the volunteer fire departments,
• Economic Development Commission has a meeting on January 20, 2016,
• Architect for the Senior Center project will be holding a public input meeting
tentatively on February 8, 2016,
• Request from the City of Roxboro for a joint meeting as well as a request from
Economic Development for a joint meeting with the City and County to hear a
report from a consultant; the City of .Roxboro is interested in the county partnering
with their $15-$17M waste water treatment upgrade as an economic development
initiative as well as discuss solid waste impacts, and
• A draft of the retreat agenda was sent to the Board members noting she would
follow up with a phone call.
COMMISSIONER REPORT/COMMENTS:
Commissioner Jeffers had no report.
Commissioner Clayton had no report.
Commissioner Puryear had no report.
Vice Chairman Kendrick reported the following:
• Library Advisory Board shared for library card holders can now access an ancestry
based software program that holds military records,
• Senior Advisory Board excited about the plans moving forward noting its Director,
Maynell Harper met with the Architect to share recommendations as well as they
are looking for fundraiser ideas, and
• Noted community praise for the hiring of the Emergency Services Director noting
he has been out in the community and attended local fire department meetings.
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ADJOURNMENT:
A motion was made by Vice Chairman Kendrick and carried 5-0 to adjourn the
meeting at 11:25am.
_____________________________ ______________________________
Brenda B. Reaves David Newell, Sr.
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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PERSON COUNTY BOARD OF COMMISSIONERS FEBRUARY 1, 2016
MEMBERS PRESENT OTHERS PRESENT
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Vice Chairman Kendrick suggested that instead of purchasing property to market
and revitalize the empty facilities in the community. Chairman Newell noted that
according to the Economic Development Director, companies are requesting site readiness
with a facility that has a 30 ft. ceiling to which there are not many in the county. Chairman
Newell informed the group the PCBIC industrial park was currently full with the recent
sale of property to US Flue Cured Tobacco generating revenue of approximately $300,000.
Chairman Newell advocated for other economic projects involved at the airport;
one being to set aside $200,000 in the Capital Improvement Plan (CIP) which would be
added to previous years’ appropriation of $600,000 to build a new hangar, or if the Board
so chooses, other airport priorities as they deem appropriate. Chairman Newell stated the
number one priority of the Airport Commission was to lengthen the airport runway noting
the intent to apply for federal and state funding. Chairman Newell told the group of a study
performed by NC State University that showed the airport provided 191 jobs and over
$58M in economic benefit to the county last year.
The Board unanimously agreed that the Public Safety Communication System
Upgrade/Broadband project was a priority; Person County will construct two
telecommunication towers and the state of NC has committed to building two VIPER
towers. As this project has transitioned, the county will need to upgrade the radio system
for public safety and the volunteer fire departments to function with the three county-wide
VIPER towers at a projected cost of $1.5M.
The Board discussed an idea proposed by the managers for a pay-for-performance
program for all schools; an incentive program for additional funding above and beyond the
appropriated funding for operations and capital, similar to a one-time bonus for attaining
performance measures as set by the Board. The Board concluded not to include this
program in the budget.
Vice Chairman Kendrick stated the Board has requested information for the
planning of the Early College program from Piedmont Community College (PCC) and
Person County School’s staff last fall to which the Board has not received. Ms. York stated
PCC has requested to be on the Board’s February 29, 2016 agenda to request support for
the Connect NC Public Improvement Bond. Ms. York noted PCC will also request an
additional $500,000 from sales tax revenues for Early College. Another project PCC has
requested capital funds was the construction of an $18M facility to house both the Allied
Health and Early College programs. Commissioner Jeffers stated interest in seeing results
of Early College in other areas in the state. Commissioner Clayton advocated for such
programs, including the STEAM program to be housed at the former Helena School site
and asked for an update.
The Board supported unanimously to maintain the current tax rate.
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The Board discussed a capital appropriation of $758,560 to merge the Person
Industries main facility with the Person County Recycling Center to gain efficiencies in
having all staff in one facility. Ms. Tate indicated a 7-year payback noting the PI main
facility has 11 years remaining on the current lease. Chairman Newell noted the statewide
impact of the decreasing value of commodities and the need for staff to evaluate the return
on investment and to find a product for PI to generate revenue.
The Board consented to having all required ADA/handicap improvements
implemented.
Chairman Newell called a brief recess at 10:16am for a break. The meeting was
reconvened at 10:26am at which time a motion was made by Commissioner Clayton and
carried 5-0 to adjust the agenda so that the next presentation would be from Mr. Jim
Winston for the Audit Report and Fund Balance.
AUDIT REPORT AND FUND BALANCE:
Mr. Jim Winston, CPA of Winston, Williams, Creech, Evans & Company, LLP of
Oxford, NC distributed copies of Person County’s Comprehensive Annual Financial
Report for the Year Ended June 30, 2015 as prepared by the Person County Finance
Department.
Mr. Winston shared the following presentation:
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Mr. Winston told the Board that Person Industries $140,000 in accounts receivable
in 2015 will be reflected in 2016’s income.
Chairman Newell asked Mr. Winston about the audit’s notes to strengthen internal
controls and operating efficiency. Mr. Winston noted the two control issues noted for
Person Industries and the Department of Social Services. The audit noted Person Industries
was not making a daily deposit when the threshold of $250 was met and one Social Services
Child Care file incorrectly applied conversion factors when calculating monthly income
resulted in the monthly parent fee to be overstated by $18.
Chairman Newell asked Mr. Winston if the county needed to change its policy in
any way to which Mr. Winston stated there was no policy change recommended. Mr.
Winston praised the Board and staff for its conservative budgeting.
Commissioner Clayton asked Mr. Winston to further comment on the recognition
of the Finance Department related to the Certificate of Excellence. Mr. Winston stated the
Certificate of Excellence for financial reporting was based on the county’s audit content
with only 3% of governments in the United States and Canada receiving such. Ms. Amy
Wehrenberg, Finance Director stated this was the 27th consecutive year of receiving the
Certificate of Excellence.
Chairman Newell recognized the good efforts by the Tax Collector as well.
County Manager, Heidi York stated the priority of the Board has been to curtail
government spending and the audit reflected that was happening. Ms. York noted when
the county’s Fund Balance was increasing, that was a good indicator spending has been
trimmed with a conservative budget.
WORKFORCE IMPACTS:
County Manager, Heidi York and Human Resources Director, Angie Warren
presented the Fiscal Year 2017 Workforce Impacts highlighted as follows:
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The above slide represents six months of data; Fiscal Year 2014-2015 results were
19 separations with a turnover rate of 4.8%.
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Ms. York stated the pay for performance was not escalating in costs for the new
fiscal year and was sustainable and may not need revamping at this time.
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The Board discussed implementing the first phase of a three-year phase pay and
classification study that was performed and presented to the Board in 2013. The first phase
to raise salaries of some of the county employees for public safety employees required
budgeting $280,000 in Fiscal Year 2017. The second phase targeting the human services
sector of certain county employees would then be included in Fiscal Year 2018 all other
general government considerations for market adjustment in Fiscal Year 2019. Ms. York
explained the county was having a hard time attracting and retaining public safety workers
noting Person County salary structure was not as competitive to neighboring counties. It
was the consensus of the Board to budget for the first phase as presented.
Vice Chairman Kendrick stated support in staff following up with the Board about
some efficiency, gain-sharing program to reward those county employees with a one-time
bonus in departments that did more with less and operated under budget.
Ms. York led the discussion related to employee’s health insurance noting the new
budget year indicating renewal increases by 20% for medical and 9% for dental. Ms. York
asked the Board for input related to revamping the health benefits, offering a buy-up option
and/or any wellness incentives. It was the consensus of the Board to explore all options,
including seeking quotes from other group benefits consultants. Commissioner Jeffers
inquired about the county having its own clinic to serve the employees and community
alike. Ms. York stated staff have looked into this option, including a joint venture with the
City of Roxboro although it was not popular with employees. Commissioner Jeffers asked
if a buy-in option with a local pharmacy could be feasible. Another option discussed by
the group related to wellness incentive programs that would compensate county workers
who signed up for a plan to improve their health. Commissioner Puryear described a
program he participated with whereby credits are given to employees when outlined
expectations are met. Ms. Warren stated a biometric screening day for employees has been
scheduled for April 28, 2016. Ms. York stated staff will explore different options for
wellness programs and report back to the Board.
Commissioner Jeffers stated the Department of Social Services, through a state
audit, notified that the supervisor/employee ratio for child welfare should be considered
resulting in the need for one additional supervisor. This position would be reimbursable
by 50% by the state.
NEW SALES TAX LEGISLATION:
Assistant Finance Director, Laura Jensen provided the Board with the following
update related to New Sales Tax Legislation.
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Ms. Jensen estimated Person County’s increase revenue to approximate $550,000.
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It was the consensus of the Board to be more conservative and not budget anything
at this point, to await what the General Assembly directs counties and to amend the budget
mid-year to allocate funds based on the actual distribution to Person County.
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Chairman Newell announced a recess at 12:15pm for a lunch break. He requested
everyone to return at 1:00pm at which time the retreat was reconvened.
AD VALOREM AND VEHICLE TAX REVENUES:
Tax Administrator, Russell Jones stated prior to the presentation on Ad Valorem
and Vehicle Tax Revenues, he requested consideration on the following two items.
Acceptance of the Report of Unpaid Taxes
Mr. Jones told the Board that General Statute 105-369(a) requires that the Tax
Collector report to the Board the amount of unpaid 2015 taxes that are a lien on real
property as of the first Monday of February noting this was simply a check point for the
Board as to the progress that the Tax Office was making on collections and a way to alert
the Board if collections are down. Mr. Jones stated as of February 1, 2016, the Tax Office’s
collection rate was 94.08% and the unpaid real estate tax on 2015 real property was just
over $1.5M (actual amount $1,552,698). Mr. Jones told the Board that his expectations
were to collect the outstanding amount up to 99%.
Mr. Jones stated no motion was required. The Board of Commissioners accepted
the Tax Administrator’s Report of Unpaid Taxes.
Advertisement of Unpaid Real Estate Taxes
Tax Administrator, Russell Jones stated a motion was required to order the
advertisement and set the advertisement date for delinquent 2015 real property taxes. Mr.
Jones stated the Tax Office would like for the date to be March 5, 2016.
Mr. Jones noted the newspaper advertisement was required under General Statute
105-369(c) and can be placed anytime between March 1st and June 30th, further noting the
newspaper advertisement has been a great collection tool and the sooner the advertisement,
the better the ending collection rate will be. The cost of the advertisement is charged to the
delinquent real estate bills.
Mr. Jones requested the Board to make a motion to set the advertisement date for
March 5, 2016 noting the delinquent real estate taxes must be paid by February 23, 2016
to avoid being published in the newspaper.
A motion was made by Vice Chairman Kendrick, and carried 5-0 to order the
advertisement and set the advertisement date for March 5, 2016 for delinquent 2015 real
property taxes.
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Mr. Jones said the biggest players are, of course, real property (land and buildings),
then state appraised property (Duke Energy) at just OVER 20% percent, then
machinery(business equipment). DMV has transitioned to the new NCVTS system, and it
now collected by NCDMV local tag offices. DMV will be shown as an additional revenue
source, and represents 8%.
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Mr. Jones estimated .80% growth in Fiscal Year 2017.
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Mr. Jones projected equipment values to slightly decrease from previous year.
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Mr. Jones stated in Fiscal Year 2016, one penny generated $418,175 at 97.25%.
One penny generates more for Fiscal Year 2017, due to increase in tax levy and DMV
(+$10,690 per penny).
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It was the consensus of the Board to not pursue the early tax payment discount
program at this time.
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FISCAL REVIEW & CIP REQUESTS:
Finance Director, Amy Wehrenberg provided a mid-year fiscal review compared
to a year ago. Ms. Wehrenberg stated comparing mid-year revenues and expenditures was
often a good measurement of the county’s current fiscal indicators, as well as an indicator
of where things might fall at fiscal year-end.
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In reviewing the comparison of overall revenue collections in December 2015
compared to December 2014, and the major factors causing the variances, Ms. Wehrenberg
stated the county has seen a flat trend in revenues between both years. However, there are
large variances between each category that offset each other to provide this minimal
difference. Ms. Wehrenberg noted there are five major categories of revenues. Although
the increase is less prominent than in other categories, there is still an increase in ad
valorem taxes by $77K and the overall levy collections and DMV revenues are up with
the collection rate in-line, if not better than Fiscal Year 2015.
Ms. Wehrenberg noted the two largest changes are in the categories for Sales and
Other Taxes and Other Revenues. Included in the Sales and Other Taxes category is
Occupancy Tax and Register of Deeds Excise Tax. Sales Tax was up by $178K, occupancy
tax was showing an increase of $25K, and Register of Deeds Excise Tax was higher due to
a significant receipt of $98K back in July for the large sale of excise stamps from Duke
Energy. Occupancy tax, along with sales tax, are strong indicators of the average
consumer’s confidence in the economy. Ms. Wehrenberg stated fees and license revenues
are showing some improvement and the revenues from PATS ridership fees are up by
$56K, recreation and arts fees show an increase of $26K, and landfill host fees are up by
$19K. Ms. Wehrenberg noted these increases in the first three categories are helping to
cover the delays from State and Federal revenues.
After a discussion with the Department of Social Services’ (DSS) staff, the $300K
reduction between the two years was primarily due to a later submittal of expenditures for
reimbursement from the State. DSS revenues are lagging by $238K, but this is just a timing
issue. The other driver in the decrease for the State and Federal funding category was the
reduction in lottery drawdowns for school projects by $162K. At this time last year, there
were earlier drawdowns from the lottery fund, and again, a reimbursement timing issue. In
fact, Ms. Wehrenberg noted if these reductions affected by timing issues had been received,
the county would actually see an increase in State and Federal revenues due to other
revenues that are coming in higher, such as the State Reimbursement for Inmates by $44K
and PATS revenues by $67K.
The decrease in the last category for Other Revenues, which includes donations and
other types of contributions, can be solely attributed to the absence of payments from
Piedmont Community College that were received in 2014 for the Kirby Rebirth Project.
That project was mostly completed in Fiscal Year 2015, therefore, there are not any
associated revenue contributions to show in the current year. In summary, Ms. Wehrenberg
computed a small decrease of less than $18K for the mid –year comparison for the same
six months in 2014 related to revenues.
Ms. Wehrenberg stated the five major categories presented for expenditures
included Personnel, Operating, Capital, Debt Service and Transfers to Other Funds.
Personnel, of course, included salary and benefit costs for all county employees. Ms.
Wehrenberg noted an anticipated increase in this cost compared to 2014 due to another
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increase experienced in Group Health Insurance, as well as other elevated costs related to
higher service demands such as in part-time, overtime and on-call pay. Part-time is actually
showing the highest of these increases by $75K over the previous year, particularly in
Emergency Management Services due to various staff transitions and retirements they have
recently experienced. Some reductions that are helping to offset some of these increased
costs are found in Unemployment, Retirement contributions due to State’s decrease in
employer’s rates, and Cell Phone expenses.
The next category for Operating expenditures increased by almost $477K, mostly
due to the costs associated with increases to Schools and PCC, the Volunteer Fire
Departments, expenditures for medical supplies, utilities and property insurance.
Expenditure decrease offsets include the absence of costs for the Kirby Rebirth, reductions
in expenditures for contracted services, fuel, equipment maintenance and repair, and
Special Appropriations funding. Factoring out the non-recurring increase from the
school’s laptop initiative which was almost $835K, an overall decrease in general operating
expenditures between the two years of $358K, or a reduction of over 3%. Ms. Wehrenberg
noted this increase was heavily affected by this one-time program initiative to the Schools
and doesn’t really reflect a legitimate strain in recurring operating costs. The next smaller
category for regular capital is down by almost $184K due to the reduction in Kirby Rebirth
expenditures that were mostly evident in Fiscal Year 2015. Other capital reductions show
up in the slow-down of federal seizure purchases. Other than that, Ms. Wehrenberg stated
there were no other reasons for the reduction in regular capital.
Ms. Wehrenberg said the county’s largest change occurs in the next category for
Debt Service by more than a $1M reduction that was solely due to the drop-off of debt for
the 2008 Refinancing. This reduction helped to minimize the overall increase to
expenditures.
The Transfers to Other Funds showed an increase of more than $370K which was
a result of a higher level of funding support approved for the Economic Catalyst Fund by
$220K, and Person Industries and the Recycling Center by $166K due to an increase in
rates by their temporary agency contract. There was also a larger transfer to the Person
County Tourism Development Authority due to the larger amount of occupancy tax being
reported by $25K. The only transfer that posted a reduction compared to the prior year
was the amount appropriated to the CIP Fund by $91K since the majority of major projects
were financed in the current year.
Ms. Wehrenberg reported overall expenditures were down at mid-year by almost
$168K, a decrease of .6%, primarily because of the large reduction in debt. Revenues
minus expenditures for the six months through December 2015 was approximately
$10.2M, an increase of almost $150K compared to the year before. Ms. Wehrenberg said
this surplus was basically the result of a larger decrease in expenditures than in revenues.
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Ms. Wehrenberg stated Sales and Use Tax increased by $178K, or 8.1% for the
four months compared to last year.
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Ms. Wehrenberg stated the county recognized a health increase in unassigned fund
balance to 25.2% at FYE 2015, an increase of 6.8% noting this was well above the 18%
minimum Fund Balance target provided in the Capital Reserve Fund Resolution. The
deferral of pay-as-you-go capital and increase in debt investment in the current year caused
a much needed boost to fund balance which was right around the minimum target in Fiscal
Year 2014. A reduction in unfinished contracts to carry forward into the current year was
also a contributing factor to this increase which was the result of an earlier scheduled cutoff
for contractual obligations and purchase order commitments. This carry forward amount
affects unassigned fund balance levels at year-end since they become dedicated for other
purposes, reducing the amount as unassigned. Ms. Wehrenberg noted that by implementing
an earlier cutoff for these contractual obligations also allowed for better planning in an
attempt to tighten controls on spending and strengthen the management of fund balance
levels. The above graph also provides for a cautious projection of unassigned fund balance
for the current year’s end to increase to 26.4%. Higher property tax and sales tax
collections, and the recognition of additional fee revenues in various departments resulted
in a projection for a slightly higher fund balance level at June 30, 2016. Ms. Wehrenberg
acknowledged there are many other factors that could greatly impact this projection, but
she forecasted that unassigned fund balance will move in a positive direction by the end of
this fiscal year.
Ms. Wehrenberg used the next four slides to outline a list of Capital Improvement
Projects that were submitted by various County departments, the Schools, and PCC. Ms.
Wehrenberg stated while there are still various buildings that require re-roofing, the
majority of the large roofing projects were addressed in the current year’s proposed
financing. Additional maintenance projects for county buildings include a new floor and
air conditioning units for the Animal Services shelter required to meet animal care
standards and codes. Also, the Tax Office has requested new software for $750K with half
to be expensed for next year as their current vendor has announced his retirement and will
be dissolving his company due to the absence of anyone to take over his business.
Therefore, the Tax Office has no choice but to begin the search for a new software provider.
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Ms. Wehrenberg noted that Economic Development has requested new
construction of a shell building to house potential industries, a 30 square foot pad that
would be constructed around the Airport, and the construction of a new industrial park; all
combined would cost $1.32M in FY 17. EMS has requested a satellite facility to be located
on the northern side of Person County for $335K. Renovation projects include the Person
Industries and Recycling Center merger and a Helena satellite facility for the Library which
is a new requested project. Parks and Arts Department has submitted four project requests
including some light replacements at Bushy Fork, seating upgrades at the Kirby
Auditorium, the construction of a restroom facility at Olive Hill Park, and ADA upgrades
to all parks for a combined request of over $263K.
The projects submitted by the Schools total almost $1.85M. Ms. Wehrenberg
further noted that some of these projects are new, but many are on the current CIP plan;
they encompass repaving, installation and upgrades to equipment, ADA upgrades, window
replacements and reroofing of school buildings.
The more complex request comes from PCC. Ms. Wehrenberg stated their requests
were divided into two categories. The group at the top are projects that PCC will be
requesting only local dollars for that total $1.58M for Fiscal Year 2017. Ms. Wehrenberg
anticipated that the group of projects grouped in red are for over $2M and will be 100%
covered by State bond proceeds should citizens vote in favor of the State’s proposal to
borrow $2B for repairs and expansions across a large majority of educational facilities in
addition to agricultural research, parks, and water and sewer improvements. PCC’s
allotment for the campus in Person County would be $3,395,605. The sum of the projects
in red would be ones PCC would request funding for in Fiscal Year 2017 for just over $2M
with the remaining balance of the state bonds to cover projects in Fiscal Year 2018.
However, PCC will request all the projects listed to the County if the referendum fails.
The Board asked the Sheriff to speak to any known issues related to continuing
education instruction at PCC. Sheriff Dewey Jones noted there has been turnover at PCC
with noted issues in the past related to certification resulting in his personnel attending on-
line courses through Richmond Community College. Vice Chairman Kendrick asked staff
could find out if there was general statutes that require community college to provide
training/continuing education to public safety personnel.
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The Senior Center project is one of the two potential projects that the county will
likely finance within the next year. Ms. Wehrenberg projected a favorable interest rate for
this loan and once the county obtains loan proceeds, the county will reimburse the General
Fund for the expenditures that have been advanced to this project up to that point.
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Ms. Wehrenberg noted another large potential CIP project was the Public Safety
Communication System Upgrade & Broadband Project with many developments to date.
Since the last Retreat, the State has offered to construct another tower, leaving the County
to fund two towers out of the four that are to be built on each corner of the county. Ms.
Wehrenberg further noted that implementation of the Viper system with VHF backup was
also a new development with this project with the cost of the Viper system implementation
uncertain at this time, but seems to be the desired communication system by the majority
of all public safety agencies. The latest estimate for the Viper system costs was projected
at $4M, but is dependent upon the results from the updated feasibility study. Ms.
Wehrenberg said staff wanted to get a clearer picture of project costs before presenting any
funding options to the Board. The current timeline for construction commencement was
Fiscal Year 2017; however, this schedule may be revised by the consultant in the updated
study. Ms. Wehrenberg stated this large and complex project was unique to Person County
in that the county hasn’t done anything similar on this scale with regards to communication
equipment, and it affects all public safety agencies, county-wide.
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Ms. Wehrenberg then addressed the Debt Service impacts for Fiscal Year 2017 with
a summary of the county’s debt service costs going into Fiscal Year 2017.
Compared to the debt reduction for the current year at approximately $1.9M which
included the new debt for the Recycling and Various Roofing Debt, the debt reduction for
Fiscal Year 2017 is much smaller at $295K. Ms. Wehrenberg stated a firm figure for the
debt for the Roxplex and Various Improvements Project, which is $143,471. Adding this
to the reduced amount nets a smaller reduction in debt cost for $151,529. It is likely that
this reduction will be offset with new potential debt payments for the two projects (Senior
Center and Public Safety Communication System), the county will experience an increase
in debt cost from Fiscal Year 2016 to Fiscal Year 2017. Ms. Wehrenberg told the group
that loan rates are still extremely favorable, and county’s debt service ratio according to
the latest annual report was still below 8%, so financing options for CIP projects are still a
viable option. In fact, with the large drop-off of debt, Ms. Wehrenberg anticipated the debt
service ratio to drop to around 4% which is well below the maximum target rate of 15%.
As Ms. Wehrenberg spoke to trends and projections she noted that revenue growth
was evident so far, particularly with tax collections, sales tax, excise and occupancy tax.
Certain fees are also showing a higher use in services such as in PATS and Recreation fees.
The overall reduction in expenditures has been primarily due to the significant drop-off of
debt compared to Fiscal Year 2015, the absent expenditures associated with the Kirby
Rebirth since its completion in the prior year, the large reduction in fuel costs, the fact that
the county had no election in November of the current year as in Fiscal Year 2015,
reductions in positions that were implemented for the current year, and a decrease in
retirement contribution rates by the State. Ms. Wehrenberg didn’t include any specific
projections for expenditures, she has heard that the retirement rates may go back up after
another evaluation by the State Retirement System. Other increases anticipated are in
overtime and part-time costs in various departments, reserve funding for the new Self-
Funded Health Insurance Plan, requested funding to accommodate the State-mandated
increase for Medical Examiners services, and PCC and School requests associated with the
Early College Program. A short term analysis of revenues and expenditures tentatively
indicates a conservative increase in Unassigned Fund Balance. Ms. Wehrenberg stated this
will go up due to the revenue growth being experienced, and will more than likely continue
to improve. With over $16.2M in CIP requests received for the consideration, including
the two large projects that are still in development, Ms. Wehrenberg noted these will
continue to show up on the CIP until a Capital Project Ordinance has been approved,
affirming the Board’s intent to move forward with the project, having established a firm
estimate of revenues and expenditures for proceeding as necessary. Usually, this doesn’t
occur until after construction bids have been obtained, and the project is close to breaking
ground. Ms. Wehrenberg anticipated an increase in the County’s debt costs, subject to
approval of new projects that the Board may want to finance due their large expense.
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Commissioner Jeffers told the group that he was told the Tourism Development
Authority was not planning to allocate any funding to the Person County Museum in the
next budget year and for the Board members to consider what the county needed to do.
BUDGET PRIORITIES:
County Manager, Heidi York led discussion for the Board’s budget priorities which
included funding to the volunteer fire departments. Chairman Newell advocated for the
funding for the volunteer fire departments to increase. Staff noted the operational costs
budgeted for volunteer fire departments was at $550,000 with a designated capital budget
of $90,000 and that equipment and Viper upgrades for the volunteer fire departments will
cost $500,000 which will be a one-time capital cost.
Commissioner Jeffers stated the Access North Carolina website data for Person
County was out of date.
Commissioner Puryear asked the Finance Director about the earnest credit rating
and average fees to which she replied she would review and let the Board know the results.
Ms. York presented the following Fiscal Year 2017 Board of Commissioners’
Action Plan as a follow-up from the retreat discussion.
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February 1, 2016
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FY17 Board of County Commissioner’s
Action Plan
Project Cost Department
#1 Economic Development
Infrastructure for Industrial Park $150K Econ. Dev.
Airport infrastructure, as needed $200K Econ.
Dev./Airport
#2 Public Safety
Public Safety Communication System
Upgrade/Broadband
$4M Emergency
Svcs./
Manager’s
Office
#3 Education
#4 Government Efficiency
Maintain current tax rate N/A Manager’s
Office
Implement Pay and Classification
study
$280K/
year 1
HR/Manager’s
Office
Efficiency, Gain-sharing program One-
time
bonus
Manager’s
Office
Wellness Incentive HR/Manager’s
Office/Wellness
Committee
#5 Quality of Life
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CLOSING REMARKS & EVALUATION:
County Manager, Heidi York asked Board members to complete the retreat
evaluation and return to staff.
ADJOURNMENT:
A motion was made by Vice Chairman Kendrick and carried 5-0 to adjourn the
meeting at 2:53pm.
_____________________________ ______________________________
Brenda B. Reaves David Newell, Sr.
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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2/29/2016
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
General Government 185,614
Public Safety 94,083
Human Services 15,558
Culture and Recreation 6,012
Transportation 3,659
Economic and Physical Development 181
Environmental Protection 97
Contingency (183,096)
REVENUES General Fund
Charges for Services 3,472
Other Revenues 11,251
Fund Balance Appropriation 107,385
EXPENDITURES Person Industries & MRF Fund
Community Rehab Prog Services 8,718
Material Recovery Facility 2,671
REVENUES Person Industries & MRF Fund
Fund Balance Appropriation 11,389
Explanation:
BUDGET AMENDMENT
Correct Budget Amendment #12 to re-categorize revenue for the Wellness Gym from Other Revenues (-$95) to
Charges for Services ($95); Transfer contingency funds (-$173,733) to cover property and liability insurance paid
out of Human Resources Department ($173,733); transfer undesignated contigency funds (-$5,050) to cover
State-mandated increases in Medical Examiner fees ($5,050); transfer undesignated contigency funds (-$4,313)
to cover liability insurance for contracted EMS Medical Director ($4,313); recognize wellness gym fees ($175);
receipt of TDA donation to General Services for purchase of 8 "Welcome to Person County" road signs ($3,045);
receipt of vehicle insurance claim check for the Sheriff's department ($5,351); receipt of donation to Sheriff's
Department ($2,850); recognize additional NC Spay and Neuter revenue to Animal Services ($3,202); receipt of
Library donation ($100); appropriate fund balance in General Fund due to increases in workers compensation
rates ($107,385); appropriate fund balance in Person Industries and Recycling Center Fund due to increases in
workers compensation rates ($11,389).
BA-15108
MEMORANDUM
To: Person County Board of County Commissioners
From: Michael Ciriello, AICP
Director of Planning and Zoning
Date: February 2, 2016
Re: Request for Resolution
The resolution attached has been requested by NCDOT. Part of the process to complete US501
requires that the US Highway designation be transferred from the existing road to the new
facility. The signed resolution will accompany the official NCDOT request to the American
Association of State Highway and Transportation Officials (AASHTO). AASHTO is a standards
setting body which publishes specifications, test protocols and guidelines which are used in
highway design and construction throughout the United States. Despite its name, the
association represents not only highways but air, rail, water, and public transportation as well.
AASHTO coordinates the numbering of Interstate Highways, U.S. Highways and U.S. Bicycle
Routes with the USDOT and FHWA.
This does not change the local name of the existing route.
Also, in separate process, we are working with our addressing staff on a public engagement
process to name the new US501 facility. Information about that process will be forthcoming.
Lastly, the NCDOT January 2016 Construction Progress Report indicates that the estimated
completion date for US501 to be 11/24/2016.
cc: File (1)
109
RESOLUTION OF SUPPORT FOR THE US501 RELOCATION FROM
VIRGILINA ROAD TO SR1329
WHEREAS, the relocation of US-501 from Virgilina Road to SR1329 will have a very positive
impact on the Person County and the flow of traffic within our County; and
WHEREAS, the State of North Carolina has, under construction, the final phase of this very worthwhile
the this portion of the project, which will improve access to the Person County from Virginia and
enhance economic development opportunities; and,
WHEREAS, over the next few years, we believe we will see a great amount of growth on US-501; and,
WHEREAS, the relocation of US-501from Virgilina Road to SR1329 will address the needs of the
development and the traffic patterns in this area; and,
NOW, THEREFORE, BE IT RESOLVED, by the County Commissioners of the Person County that:
1. The County Commissioners supports the relocation project of US501 from Virgilina Road to
SR1329, to enhance economic development opportunities and to improve access to the
Person County, and
2. The County Commissioners supports the US 501 routing.
ADOPTED this, the 29th day of February 2016.
________________________________
David Newell, Sr., Chairman
Person County Board of Commissioners
Attest:
________________________________
Brenda B. Reaves, Clerk to the Board
________________________________
Ron Aycock, County Attorney
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CONSENT AGENDA ITEM
Meeting date:
February 29, 2015
Consent Agenda Title:
Amended: 3-year renewal of Audit Contract for Fiscal Years 2015-2017
Summary of Information:
Mr. James Winston of Winston, Williams, Creech, Evans & Company, LLP
(Oxford, NC), has notified Person County that the fees initially proposed to
perform audit services for Person County for a three-year term representing fiscal
years ending June 30, 2015 through June 30, 2017 will require an increase for
fiscal years 2016 and 2017. The reasons for the required increases are associated
with the County’s adoption of a Self-Funded Insurance Plan that will now be
reported as an Internal Service Fund, pension standards that were underestimated
in 2015, the State’s decision to choose Person County (among other counties) for
testing of demographic data for pension calculations, and the requirement to
undesignate the LEO Separation Allowance Fund as a fiduciary or agency fund
within the County’s financial statements. The additional reporting requirements
associated with these changes causes the need for an amendment to the contract
for taking on this additional work. The changes from the current three-year
contract are included in the table below:
Audit Proposal for Person County:
Current: Revised: Change:
Fiscal Year 2014-2015: $54,200 $54,200 $ 0
Fiscal Year 2015-2016: $56,500 $59,500 $ 3,000
Fiscal Year 2016-2017: $58,200 $61,200 $ 3,000
Recommended Action:
To consider and approve Winston, Williams, Creech, Evans & Company, LLP’s
request for an amendment to the current three-year contract for Person County’s
audit services for fiscal years ending June 30, 2015 through June 30, 2017.
Submitted By:
Amy Wehrenberg, Finance Director
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AGENDA ABSTRACT
Meeting Date: February 29, 2016
Agenda Title: Tax Adjustments
Summary of Information: Attached please find the tax releases and NCVTS motor vehicle
pending refunds:
1. February 2016 tax releases.
2. February 2016 North Carolina Vehicle Tax System (NCVTS) pending refunds.
Recommended Action: Motion to accept reports and authorize refunds.
Submitted By: Russell Jones, Tax Administrator
172
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 02222016 PAGE: 1
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
2318 2012015 TATE H LEE JR PERSONAL
2318 201 40191 -34.02 0.00- 0 0.00- 0 -6.00 -4.00 -0.88 0.00 -44.90 15510R 1689 CW 01282016
REASON:HAS NOT LIVED IN PERSON COUNTY FOR 3 YEARS
8706 1122012 SHERMAN R DONALD & DELORIES N 3 & 08/100 ACRES 8706 112 58145 -0.24 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.24 2012R 1698 SRJ 01292016
REASON:UNDER ONE DOLLAR
8706 1132013 SHERMAN R DONALD & DELORIES N 3 & 08/100 ACRES 8706 113 58146 -0.60 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.60 2013R 1699 SRJ 01292016 REASON:UNDER ONE DOLLAR
64543 1132013 WINSTEAD LYNDA W DESIGN WORKS 4&17/100AC 64543 113 51734 -0.04 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.04 2013R 1700 SRJ 01292016 -0.05-50 0.00 0.00 -0.05__________ -0.09
REASON:UNDER ONE DOLLAR
8706 1142014 SHERMAN R DONALD & DELORIES N 3 & 08/100 ACRES 8706 114 58147 -0.60 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.60 2014R 1701 SRJ 01292016 REASON:UNDER ONE DOLLAR
52916 3022015 ADCOCK BILLY R JR & VANESSA P DEF/T 71&42/100AC TR 2 52916 302 23740 -0.04 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.05 2015R 1702 SRJ 01292016 REASON:UNDER ONE DOLLAR
3256 3012015 APPLE DWIGHT R & THOMAS W OAK POINTE/LT22/H&L
3256 301 18792 -0.49 0.00- 0 -0.01-30 0.00 0.00 -0.01 0.00 -0.51 2015R 1703 SRJ 01292016 REASON:UNDER ONE DOLLAR
19105 3012015 AVERETTE CHARLES T & KATHERINE 1 & 01/100 AC & HOUSE
19105 301 1477 -0.07 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.08 2015R 1704 SRJ 01292016
REASON:UNDER ONE DOLLAR
14827 3012015 CARDEN CHARLES R ANTIOCH ACRES/LTA/MOD 14827 301 17522 0.00 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.01 2015R 1705 SRJ 01292016
REASON:UNDER ONE DOLLAR
23410 9082015 CAROLINA POWER & LIGHT CO 4 & 22/100 ACRES 23410 908 10973 0.00 0.00- 0 -0.88-30 0.00 0.00 0.00 0.00 -0.88 2015R 1706 SRJ 01292016 REASON:UNDER ONE DOLLAR
57954 1012015 CCH ACCOUNTING BUSINESS PERSONAL 57954 101 36663 -0.14 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.14 2015R 1707 SRJ 01292016 -0.14-50 0.00 0.00 -0.14__________ -0.28
REASON:UNDER ONE DOLLAR
9518 3012015 DRUMWRIGHT EVA ESTATE 30 50/100 ACRES 9518 301 370 -0.68 0.00- 0 -0.02-30 0.00 0.00 0.00 0.00 -0.70 2015R 1708 SRJ 01292016 REASON:UNDER ONE DOLLAR
7867 3142015 HINTON ADA E & FREDERICK H DEF/T 27 ACRES/VL 7867 314 1484 -0.02 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.03 2015R 1709 SRJ 01292016 REASON:UNDER ONE DOLLAR
3283 3022015 HODGES BARBARA B ST GEORGES/LT2/H&L
3283 302 17687 -0.29 0.00- 0 -0.01-30 0.00 0.00 -0.01 0.00 -0.31 2015R 1710 SRJ 01292016 REASON:UNDER ONE DOLLAR
36859 2012015 JOHNSON JEFFREY VAUGHN PERSONAL 99 CHEV TK
36859 201 39914 -0.48 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.48 2015R 1711 SRJ 01292016
-0.46-50 0.00 0.00 -0.46__________ -0.94 REASON:UNDER ONE DOLLAR
10581 3022015 JUSKA S VINCENT & SUSAN J 51/100AC /LOT B
10581 302 25728 -0.06 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.06 2015R 1712 SRJ 01292016
-0.06-50 0.00 0.00 -0.06__________ -0.12 REASON:UNDER ONE DOLLAR
61409 5022015 MCI METRO ACCESS TRANS SERV IN STATE APPRAISED/CITY
61409 502 33033 -0.01 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.01 2015R 1713 SRJ 01292016 -0.01-50 0.00 0.00 -0.01__________ -0.02
REASON:UNDER ONE DOLLAR
173
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 02222016 PAGE: 2
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
35790 2012015 MCSHERRY BRENT JACKSON PERSONAL/BOAT
35790 201 35502 -0.41 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.41 2015R 1714 SRJ 01292016
REASON:UNDER ONE DOLLAR
61936 3022015 MORGAN JAMES ESTATE MOSS CREEK/LT19/DW&L 61936 302 22443 -0.58 0.00- 0 -0.02-30 0.00 0.00 -0.01 0.00 -0.61 2015R 1715 SRJ 01292016
REASON:UNDER ONE DOLLAR
7064 3022015 NICHOLS TAMMY BLUEWING HILL/LT7/H&L 7064 302 19240 -0.19 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.20 2015R 1716 SRJ 01292016 REASON:UNDER ONE DOLLAR
52103 1012015 OAKLEY BROTHERS OF SURL LLC 1 ACRE/DW&L 52103 101 4864 -0.02 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.03 2015R 1717 SRJ 01292016 REASON:UNDER ONE DOLLAR
15473 3012015 OAKLEY & SON INC HOUSE/LTS 12 & 13
15473 301 10968 -0.09 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.10 2015R 1718 SRJ 01292016 REASON:UNDER ONE DOLLAR
44730 3012015 PICKARD ROBERT W & SUE H 2&97/100 AC/H&L
44730 301 25219 -0.14 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.15 2015R 1719 SRJ 01292016
REASON:UNDER ONE DOLLAR
13454 3022015 PROCTOR J BERNICE & JEAN B 2 & 31/100AC/LT 2 13454 302 4131 0.00 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.01 2015R 1720 SRJ 01292016
REASON:UNDER ONE DOLLAR
54896 3012015 STEPHENS LADONNA COLONIAL EST/LT19B/DW 54896 301 6034 -0.05 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.06 2015R 1721 SRJ 01292016 REASON:UNDER ONE DOLLAR
62812 2012015 VANNOCKER KEVIN BRUCE PERSONAL 62812 201 40039 -22.33 0.00- 0 0.00- 0 0.00 0.00 -0.45 0.00 -22.78 15511R 1722 CW 02012016 REASON:WAS CANCELLED TO TENN 6/19/14
59549 1142014 HATFIELD BRENTON STEWART PERS/BOAT
59549 114 54492 -15.20 0.00- 0 0.00- 0 0.00 -1.52 -2.02 0.00 -18.74 15513R 1754 MP 02162016 REASON:DID NOT OWN BOAT JAN 2014 SOLD SEPT 2012
59549 1132013 HATFIELD BRENTON STEWART PERS/BOAT
59549 113 51617 -20.44 0.00- 0 0.00- 0 0.00 -2.04 -4.70 0.00 -27.18 15514R 1755 MP 02162016
REASON:DID NOT OWN BOAT JAN 2013 SOLD SEPT 2012
174
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 02222016 PAGE: 3
TRANSACTION TOTALS PAGE
TRANSACTIONS FROM 1 THROUGH 1762 IN SY0:TAX .MOD AMOUNTS FROM -999999999.99 THROUGH 999999999.99TRANSACTION TYPES:R
TRANSACTIONS 01122016->99992027 0 PAYMENTS 0 DISC/CORR 28 RELEASES TOTAL CREDIT NET CREDIT (PAYMENT+RELEASE) (TOTAL-DISC/CORR)PERSON COUNTY TAX OFFICE 0.00 0.00 -97.23 97.23 97.23LATE LISTING 0.00 0.00 -7.56 7.56 7.56
DOG 0.00 0.00 -6.00 6.00 6.00
CODE DISTRICT NAME 30 STORMWATER FEE 0.00 0.00 -1.04 1.04 1.04 --------------- --------------- --------------- --------------- --------------- SUB-TOTAL 0.00 0.00 -111.83 111.83 111.83
STATE 3PCT INTEREST 0.00 0.00 0.00 0.00 0.00
DISCOUNT 0.00 0.00 0.00 0.00 0.00INTEREST 0.00 0.00 -8.08 8.08 8.08LIEN SALE COST 0.00 0.00 0.00 0.00 0.00 --------------- --------------- --------------- --------------- ---------------
TOTAL 0.00 0.00 -119.91 119.91 119.91
50 CITY OF ROXBORO 0.00 0.00 -0.72 0.72 0.72LATE LISTING 0.00 0.00 0.00 0.00 0.00 --------------- --------------- --------------- --------------- ---------------
SUB-TOTAL 0.00 0.00 -0.72 0.72 0.72
DISCOUNT 0.00 0.00 0.00 0.00 0.00INTEREST 0.00 0.00 0.00 0.00 0.00 --------------- --------------- --------------- --------------- --------------- TOTAL 0.00 0.00 -0.72 0.72 0.72
TOTAL TAXES 0.00 0.00 -112.55 112.55 112.55TOTAL LIEN COST 0.00 0.00 0.00 0.00 0.00TOTAL DISCOUNT 0.00 0.00 0.00 0.00 0.00
TOTAL INTEREST 0.00 0.00 -8.08 8.08 8.08
TOTAL STATE 3PCT INTEREST 0.00 0.00 0.00 0.00 0.00 =============== =============== =============== =============== =============== GRAND TOTAL 0.00 0.00 -120.63 120.63 120.63
175
Payee NameAddress 3Refund Type Refund ReasonCreate DateTax Jurisdiction Levy Type Change Total Change01Tax ($132.63) ($132.63)$132.6301Tax ($38.95)($38.95)$38.9501Tax ($37.40) ($37.40)$37.4001Tax ($36.00) ($36.00)$36.0001Tax ($33.02) ($33.02)50Tax ($31.13) ($31.13)$64.1501Tax ($9.88) ($9.88)$9.8801Tax ($9.11) ($9.11)$9.1101Tax ($7.84) ($8.23)$8.2301Tax ($9.66) ($9.66)$9.6601Tax ($22.10) ($22.10)50Tax ($20.84) ($20.84)$42.9401Tax ($7.70) ($7.70)$7.7001Tax ($63.50) ($63.50)$63.5001Tax ($29.14) ($29.14)50Tax ($27.47) ($27.47)$56.6101Tax ($4.11) ($4.11)$4.1101Tax ($7.42) ($7.42)$7.4201Tax ($3.36) ($3.36)50Tax ($3.17) ($3.17)$6.5301Tax ($3.31) ($3.31)$3.31LEA, HERBERT MANLEY JR HURDLE MILLS, NC 27541 Proration Vehicle Sold 02/03/2016JONES, HOPE LOUISE ROXBORO, NC 27573 Proration Vehicle Sold 01/19/2016HUNT, ERIC LYNN ROXBORO, NC 27574 Adjustment < $100Adjustment 01/12/2016HUMPHRIES, RICHARD LEE JR ROXBORO, NC 27574 Proration Vehicle Sold 01/19/2016HORTON, GREGORY RON ROXBORO, NC 27573 Proration Vehicle Sold 01/11/2016HILL, CANDYCE LYNN TIMBERLAKE, NC 27583 Proration Vehicle Sold 02/10/2016HATLEY, KELLIE MARIE ROUGEMONT, NC 27572 Proration Vehicle Sold 02/08/2016GARLAND, TOMMY TALLEY ROXBORO, NC 27573 Proration Vehicle Sold 01/14/2016GARDNER, VIRGINIA ROGERS ROXBORO, NC 27574 Proration Vehicle Sold 01/20/2016ELLIS, CHRISTOPHER ALLEN ROXBORO, NC 27574 Proration Vehicle Sold 01/29/2016DURHAM, PAMELA WATKINS ROXBORO, NC 27574 Proration Vehicle Sold 02/16/2016CRABTREE, BARBARA BURCH ROXBORO, NC 27574 Proration Vehicle Sold 01/06/2016CLAYTON, PEGGY DEJARNETTE ROXBORO, NC 27573 Proration Vehicle Sold 02/12/2016CLAYTON, ANGELA NICOLE ROXBORO, NC 27574 Proration Vehicle Sold 02/12/2016CANNADA, FREEDOM HEATHER ROXBORO, NC 27573 Proration Vehicle Sold 01/21/2016BRIDGEMAN, ULES MARVIN ROXBORO, NC 27574 Proration Vehicle Sold 01/20/2016Vehicle Sold 02/16/2016 HIGH POINT, NC 27261 ProrationBEAU TEX, INC176
01Tax ($10.64) ($10.64)$10.6401Tax ($48.38) ($48.38)$48.3801Tax ($20.24) ($20.24)$20.2401Tax ($42.42) ($42.42)$42.4201Tax ($81.46) ($81.46)$81.4601Tax ($20.65) ($20.65)$20.6501Tax ($50.63) ($50.63)50Tax ($47.74) ($47.74)$98.3701Tax ($85.06) ($85.06)$85.0601Tax ($6.65) ($6.65)$6.6501Tax ($53.40) ($53.40)50Tax ($50.35) ($50.35)$103.7501Tax ($26.32) ($26.32)$26.3201Tax ($12.30) ($12.30)$12.3001Tax ($41.12) ($41.12)50Tax ($38.77) ($38.77)$79.8901Tax ($2.89) ($2.89)50Tax ($2.72) ($2.72)$5.6101Tax ($20.19) ($20.19)$20.1901Tax ($6.40) ($6.40)$6.4001Tax ($4.20) ($4.20)$4.20WALKER, DANIEL GRANT ROXBORO, NC 27574 Proration Vehicle Sold 02/16/2016WADE, ROBERT EDWARD ROXBORO, NC 27573 Proration Vehicle Sold 01/19/2016VERNI, CANDICE JAYNE ROXBORO, NC 27573 Proration Vehicle Sold 02/10/2016TURNER, CHRISTY SHANEKA ROXBORO, NC 27573 Proration Vehicle Sold 01/25/2016SMITH, LAURA ELIZABETH ROXBORO, NC 27573 Proration Vehicle Sold 02/08/2016SLAUGHTER, CORKEY LEE ROXBORO, NC 27574 Proration Vehicle Sold 01/21/2016SANFORD, CHASITY ELLINGTON ROXBORO, NC 27574 Proration Vehicle Sold 02/10/2016RUSSELL, JAMES OWEN ROXBORO, NC 27573 Proration Vehicle Totalled02/09/2016ROBERSON, ROBERT JOSEPH ROUGEMONT, NC 27572 Proration Vehicle Sold 01/27/2016PRESCOT LLC ROXBORO, NC 27574 Proration Vehicle Sold 02/10/2016PALMER, REBECCA OBRIANT ROXBORO, NC 27574 Proration Vehicle Sold 02/11/2016MONTGOMERY, ALISA LAWS ROXBORO, NC 27573 Proration Vehicle Totalled02/02/2016MCDOWELL, JAMES WILLIAM ROXBORO, NC 27574 Proration Vehicle Sold 01/12/2016MCCRIMMON, DOSSIE LEE TIMBERLAKE, NC 27583 Proration Vehicle Sold 02/08/2016MARSHALL, KIMBERLY ASHWORTH ROUGEMONT, NC 27572 Proration Vehicle Sold 01/13/2016LUNSFORD, BETTY SUE ROXBORO, NC 27574 Proration Vehicle Sold 01/27/2016LONG, JAMES ALGIE HURDLE MILLS, NC 27541 Proration Vehicle Sold 02/19/2016177
01Tax ($16.24) ($16.24)$16.2401Tax ($37.85) ($37.85)$37.8501Tax ($39.33) ($39.33)$39.33WISNER, WILLIAM ARTHUR ROXBORO, NC 27574 Proration Vehicle Sold 01/29/2016WHITLOW, CECIL HARRIS ROXBORO, NC 27573 Proration Vehicle Sold 02/01/2016WATSON, COLTON RILEY TIMBERLAKE, NC 27583 Proration Vehicle Sold 01/12/2016178
AGENDA ABSTRACT
Meeting Date: February 29, 2016
Agenda Title: Connect NC Bond Information
Summary of Information:
Connect NC is a proposed $2 billion bond that will be used for strategic investments in North
Carolina’s public infrastructure. This includes higher education, state parks, agriculture, safety, and
water and sewer infrastructure projects in 76 counties.
The North Carolina Community College System as a whole will receive $350 million for new
construction or repairs and renovations at its 58 community colleges across the state. These
improvements are necessary to provide a learning environment that meets the demands of a 21st
century workforce.
North Carolina’s 58 community colleges have trained and educated 40 percent of the state’s
workforce over the last 10 years and our alumni account for 46 percent, or $19.6 billion, of the
$42.2 billion economic impact of higher education alumni in the state.
Piedmont Community College will receive $4.85 million for renovations, repairs, and expansion in
Person and Caswell counties. These renovations will enrich the student experiences and provide
modern day needs for a global workforce.
Person County funds will be used on the following projects:
• Renovations to Student Services, Student Union, Barnette Auditorium, Covered Walkways,
and Business Development & Entrepreneurship Center
• Campus-wide HVAC
• Roadway and Utility Expansion
Recommended Action: Receive the information
Submitted By: Dr. Walter Bartlett
President, Piedmont Community College
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Connect NC Public
Improvement Bond
How it will appear on the
primary ballot:
NORTH CAROLINA IS RAPIDLY ELIMINATING EXISTING DEBT.
With no tax increase, this $2 Billion Bond will connect
North Carolina to the 21ST Century through statewide investments in:
HIGHER EDUCATION AGRICULTURE STATE PARKS
NATIONAL GUARD WATER & SEWER INFRASTRUCTURE
How will the funds be used?
Community Colleges provide an affordable education, offering
technical, trade, and academic skills. This bond provides more than
$350 million for North Carolina Community Colleges.
Piedmont Community College will receive $4.85 million for
renovations, repairs, and expansion in Person and Caswell
counties. These renovations will enrich the student experiences
and provide modern day needs for a global workforce.
Person County
Renovations to Student Services, Student Union, Barnette
Auditorium, Covered Walkways, and Business Development &
Entrepreneurship Center
Campus-wide HVAC
Roadway and Utility Expansion
Caswell County
Campus Expansion to include Science and Healthcare labs,
classrooms, and Student Union
New programming opportunities, such as Simulation Game
Development
Connect NC (919) 814-2100 facebook/connect.nc.gov @ConnectNCGov #ConnectNC
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Connect NC Public Improvement Bond FAQ
What is the Connect NC Bond?
Connect NC is a proposed $2 billion bond that will be used for strategic investments in North Carolina’s public
infrastructure. This includes higher education, state parks, agriculture, safety, and water and sewer infrastructure
projects in 76 counties.
The North Carolina Community College System as a whole will receive $350 million for new construction or
repairs and renovations at its 58 community colleges across the state. These improvements are necessary
to provide a learning environment that meets the demands of a 21st century workforce.
North Carolina’s 58 colleges have trained and educated 40 percent of the state’s workforce over the last 10 years
and our alumni account for 46 percent, or $19.6 billion, of the $42.2 billion economic impact of higher education
alumni in the state.
Why bonds?
Long-term financing is the most efficient way to fund critical needs projects, especially when interest rates are at
an all-time low. North Carolina has an established and successful history of responsibly using long-term
financing to support the infrastructure and educational needs of its communities and citizens.
Bonds will allow North Carolina to pay over 20 to 25 years for assets that will last for 50 years or more.
Most of these infrastructure projects cannot be financed from annual operating budgets on either the state or
county levels. Just as homeowners pay for a house as they use it over time, North Carolinians will pay over
decades for these needed-right-now improvements to our “house”.
Will the passing of the Connect NC Bond result in a tax increase?
No new taxes are required now or in the future to finance the bonds as North Carolina will be finished
paying some current bond debt before the cost of these bonds is added. Just as businesses invest in their
companies and families invest in their homes, North Carolina has the responsibility to invest in its public infra-
structure for current and future generations.
How much money will Piedmont Community College receive if the Connect NC bond passes?
If the Connect NC bond passes, Piedmont Community College will receive $4.85 million.
How can I help as a Person or Caswell County citizen?
Voters throughout North Carolina will have the opportunity to vote for the Connect NC bond during the March
15, 2016 primary election. Here is what voters should look for on the ballot. The Connect NC bond may be
located at the end of the ballot.
Sample Ballot:
"[ ] FOR [ ] AGAINST
The issuance of two billion dollars ($2,000,000,000) State of North Carolina Public
Improvement Bonds constituting general obligation bonds of the State secured by a
pledge of the faith and credit and taxing power of the State for the purpose of providing
funds, with any other available funds, to fund capital improvements and new facilities
for the State, including, without limitation, the construction and furnishing of new facili-
ties and the renovation and rehabilitation of existing facilities for, without limitation, the
University of North Carolina System, the North Carolina Community College System,
water and sewer systems, the State's National Guard, the Department of Agriculture
and Consumer Services, attractions and parks, and the Department of Public Safety." 181
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AGENDA ABSTRACT
Meeting Date: February 29, 2016
Agenda Title: Solid Waste Options
Background:
At the Dec 7th Board of Commissioners meeting, the Board discussed the recommended solid waste
options presented by Smith & Gardner.
Summary of Information:
Smith & Gardner recommended three options, based on an economic analysis:
1. Renegotiate current franchise agreement
2. Direct haul to Granville County
3. County-owned, private –operated transfer station
Pertinent background information, next steps, and the permitting process needed for moving forward
with each option are outlined below.
OPTION #1: Renegotiate
Next steps: If the BOC decides to renegotiate, then the Board must determine whether it wants to 1)
hire a negotiating firm to help with the negotiation or 2) negotiate ourselves. Smith & Gardner
included an estimate of $10,600 to provide technical expertise during negotiations. Staff has also
investigated hiring an attorney who specializes in solid waste issues. The estimated cost for such an
attorney is $30,000 to $65,000 ($365/hr). The terms of the contract must be in place before the
permitting process can begin.
Permitting Process: If the footprint of the landfill does not change, then there are no local permitting
requirements. The County will need to approve the franchise agreement, which requires a public
hearing. The franchise agreement will be made part of Republic’s permit submittal to NC DEQ for
continued landfill operations.
If there is a change in the project area included in the original permit, Republic will go through the
local planning process, which requires a Special Use Permit. The Special Use Permit requires a
Planning Board review and public hearing and approval from the BOC, which also includes a public
hearing. The BOC must also approve the franchise agreement, which includes a public hearing. Once
the local permitting process is complete, Republic would be responsible for submitting a Substantial
Amendment to the Permit to the State (DEQ). DEQ would review engineering and technical parts of
the permit application and the franchise would be made part of the application.
OPTION #2: Direct Haul to Granville County
Background: Staff met with the Granville County Manager to discuss the possibility of Person
County residents hauling waste to the Granville County landfill. Due to the low amount of tonnage
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that Person County could guarantee, Granville County would most likely only offer Person County
residents the regular tipping fee, which is currently $42/ton (currently, the City of Roxboro pays
$40.14/ ton at Upper Piedmont). Hauling to the Granville County landfill will add 34 miles to each
trip the City of Roxboro makes to the landfill. Staff also investigated hauling waste to the City of
Durham and they may be able to accept our waste at $44.50/ton. Hauling to the City of Durham’s
transfer station could add up to 64 miles per trip.
Next steps: If the Board decides to direct haul to Granville County, Granville County
recommends beginning the discussion with a meeting between two Person County
commissioners and two Granville County commissioners.
Permitting Process: If the Board decides to construct convenience centers (drop-off sites) in the
county, then each location will require a Special Use Permit. The Special Use Permit process
requires Planning Board approval, which includes a public hearing at the Planning Board meeting
and BOC approval, which also includes a public hearing.
OPTION #3: County-owned, private-operated transfer station
Background: Per the consultant, the cheapest transfer station option would be to re-open the old
transfer station and haul waste to Granville County. Granville County has offered a tipping fee of
$42/ton. Staff has also discussed with the First Piedmont landfill in Ringgold, VA; however, their
facility only accepts commercial waste.
Next steps: The Board will likely need to exercise some of the 1 year extensions, in order to allow
for time to site, permit, and construct a transfer station. This will require renewing the Franchise
Agreement and may require negotiation, which means the Board would need to determine how to
begin negotiations.
Permitting Process: The process for re-opening the old transfer station on Cedar Grove Church Rd.
would require a Special Use Permit, which involves Planning Board review and a public hearing, as
well as BOC review and a public hearing. A transfer station would also require a permit from the
State.
Recommended Action: Direct staff to move forward with an option
Submitted By: Sybil Tate, Assistant County Manager
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AGENDA ABSTRACT
Meeting Date: Feb. 29, 2016
Agenda Title: State lease proposal document- Mt. Tirzah
Background: The County is updating its public safety communication system. The original feasibility study
included construction of four, 300 ft towers; however, the State has offered to construct two of the four
towers. The State will install public safety communication equipment for their VIPER system and allow the
county to hang VHF and broadband equipment on the tower. Before the State can begin construction, they
must have a lease in place.
Summary of Information: Attached is a document that the State requires us to submit in order to begin the
leasing process. If the BOC signs the document, the Attorney General’s office will draft a lease document for
the Board to review and approve. The drafting process can take a year or more. Representatives from the
State will present the draft of the lease.
Recommended Action: Sign the State lease proposal document
Submitted By: Sybil Tate, Assistant County Manager
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THE STATE OF NORTH CAROLINA SHALL NOT BE RESPONSIBLE FOR ANY EXPENSES INCURRED BY THE
PROPOSER IN THE PREPARATION OF THIS PROPOSAL.
PROPOSAL TO LEASE TO THE STATE OF NORTH CAROLINA - PO-28T
1. NAME OF LESSOR: Person County
2. LESSOR’S AGENT:
INDICATE EACH LESSOR’S BUSINESS CLASSIFICATION AS APPLICABLE:
A. PROPRIETORSHIP _B. PARTNERSHIP C. CORPORATION D. GOVERNMENTAL
E. NON-PROFIT F. ***(HUB) HISTORICALLY UNDERUTILIZED BUSINESSES
G. OTHER:__________
MAILING ADDRESS: 304 South Morgan Street, Rm 212 MAILING ADDRESS
CITY: Roxboro ZIP: 27573 CITY: ZIP:
PHONE#: 336-597-1720 FAX# PHONE#: FAX#:
E-MAIL: state@personcounty.net E-MAIL:
3. TOWER LOCATION:
STREET ADDRESS CITY COUNTY ZIP CODE
1851 Mt. Harmony Church Road Rougemont Person 27572
4. ATTACH SITE PLAN TO SCALE SHOWING THE HEIGHT , TYPE AND LOCATION OF TOWER
5. Ground lease ___0.065________ acres or Tower Space
6.
NEW
EXISTING
TOWER
HEIGHT
280’
TYPE OF TOWER
self-supported
AGL
If existing, height to be
leased
7. OWNERSHIP/MAINTENANCE
Provided by: Owned by: Maintained by:
Tower Lessor
Lessee
Lessor
Lessee
Lessor
Lessee
Communications building Lessor
Lessee
Lessor
Lessee
Lessor
Lessee
Generator Lessor
Lessee
Lessor
Lessee
Lessor
Lessee
Road Lessor
Lessee
Lessor
Lessee
Lessor
Lessee
Utilities Lessor
Lessee
Lessor
Lessee
Lessor
Lessee
Other Lessor
Lessee
Lessor
Lessee
Lessor
Lessee
8. LEASE RATE: $1 per year
9. LEASE TERM : 25 YEARS BEGINNING DATE: Execution of lease
10. RENEWAL OPTIONS, IF ANY: TERMS AND CONDITIONS:
30-day right to terminate clause; automatic 25-year renewal of initial term lease (unless State of NC elects not to
renew and provides a 60-day written notice).
NOTE: RATES THAT INCLUDE INDETERMINABLE PERCENTAGE INCREASES, SUCH AS UNCAPPED CPI
INCREASES ETC., ARE NOT ACCEPTABLE DURING EITHER THE INITIAL TERM OR ANY RENEWAL
PERIOD(S)
11. Will Lessor have equipment on tower? Yes No
12. Is Board approval required before execution of lease agreement? Yes ________________ No
13. ADDITIONAL INFORMATION
14. This proposal is made in compliance with the specifications furnished by the Department of
Crime Control and Public Safety, Division of State Highway Patrol. I realize that the State reserves the right to reject
this proposal for any reason it deems warranted.
_________________________________________
Printed Name of Lessor/Lessor Agent and Title
_________________________________________ _______________________
Signature of Lessor Date
MAILING /DELIVERY INSTRUCTIONS
Delivery Address If Delivered In Person: Director, State Property Office, Room 4055, Administration Building, 116
West Jones Street, Raleigh, North Carolina
Mailing Address If Sent Through Mail Service: State Property Office, 1321 Mail Service Center, Raleigh, North
Carolina 27699-1321
DEPARTMENT: AGENT:
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AGENDA ABSTRACT
Meeting Date: February 29, 2016
Agenda Title: County Health Insurance Renewal
Summary of Information: Commissioner Jimmy Clayton has requested that the Board discuss
the upcoming health insurance renewal process.
Recommended Action:
Submitted By: Jimmy Clayton, Commissioner
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AGENDA ABSTRACT
Meeting Date: February 29, 2016
Agenda Title: Request to Purchase a De-icing Truck for the Person County Airport
Summary of Information: Person County staff, along with Red Mountain Aviation (the
County’s Fixed Based Operator at the Airport), are requesting the Board’s consideration for the
purchase of a capital asset. The Airport is in need of a de-icing truck. It is in the operation
manual for all 135 class aircraft (charter) that they are not supposed to land at an airport that does
not have de-icing equipment, whether or not the equipment is actual needed or used. Relatively
frequently, aircraft are diverted to Raleigh or Greensboro because Person County does not have
de-icing equipment. Bill Tougas (FBO) will attend this meeting and be available to answer
further questions in detail.
Federal Surplus in Raleigh has a de-icing truck available for purchase. This de-icing International
Truck has only 278 miles and 359 hours. It’s a 2001 International diesel 4700 modal. It was
driven from Ft. Bragg to Raleigh. The only thing we know it needs is a battery. The Federal
Government paid $378,985.00 for this de-icer but the cost to the county will be only $15,500.00.
A photo is attached.
It is recommended that the Board appropriate Fund Balance for the $15,500 if purchase is
desired.
Recommended Action: Receive the request and appropriate Fund Balance for the purchase of
this asset for the Person County Airport.
Submitted By: Ray Foushee, General Services Director
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AGENDA ABSTRACT
Meeting Date: February 29, 2016
Agenda Title: Appointments to Boards and Committees
Summary of Information:
The Person County Board of Commissioners solicited volunteers to fill positions on the following
boards, commissions, authorities, and committees through advertisement in the Courier-Times
edition dated January 20, 2016 with notice to submit applications by the deadline of February 16,
2016.
The highlighted board denotes a competitive board which may be eligible for the informal interview
process should the Board desire this process to aid them in making appointments. Should the Board
be interested in holding the informal interview process please direct the Clerk to organize and inform
the applicant of the informal interview date as set by the Board. Should the Board consider waiving
the process, I respectively request that the Board nominate and appoint as deemed appropriate.
Attached are interested citizen applications for consideration for appointments.
A. Adult Care Home Community Advisory Committee
One unexpired term to 12/31/17 available
1) Cathy Bailey requests appointment
B. Airport Commission
One unexpired term to 12/31/16 available
1) John Dustin Wall requests appointment
C. Nursing Home Advisory Committee
One unexpired term to 12/31/17 available
One unexpired term to 12/31/18 available
1) Mary Jane Bradsher requests appointment
D. Voluntary Agriculture District
One unexpired term to 6/30/16 available representing Allensville Township
1) Kenny Griffin requests appointment
Recommended Action:
Board nomination for appointment as deemed appropriate.
Submitted By: Brenda B. Reaves, Clerk to the Board
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