Agenda Packet January 4 2016PERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
January 4, 2016
6:30pm
CALL TO ORDER………………………………………………….. Chairman Newell
ITEM #1
Closed Session #1 for the purpose of considering appointment of individuals through
an informal interview process with applicants of boards and committees per General
Statutes 143-318.11(a)(6) for the following:
A. Tourism Development Authority
Return to Open Session for Board discussion and action as deemed appropriate
ITEM #2
Appointment to Tourism Development Authority ……………….. Chairman Newell
Recess to the regularly scheduled meeting at 7:00 pm
* * * * * * * * *
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7:00pm
CALL TO ORDER…………………………………………………... Chairman Newell
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
PUBLIC HEARING:
ITEM #3
Consideration of Whether to Finance a Portion of the
Cost of Certain Improvements to County and School
Facilities and Whether to Acquire Certain Property and
Making of Related Determinations ………………………………… Amy Wehrenberg
ITEM #4
Consideration to Grant or Deny Request to Finance a
Portion of the Cost of Certain Improvements to County and
School Facilities and Whether to Acquire Certain Property and
Making of Related Determinations ………………………………… Chairman Newell
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10 minute segment
which is open for informal comments and/or questions from citizens of this
county on issues, other than those issues for which a public hearing has been
scheduled. The time will be divided equally among those wishing to comment.
It is requested that any person who wishes to address the Board, register with
the Clerk to the Board prior to the meeting.
ITEM #5
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A. Approval of Minutes of December 7, 2015,
B. Budget Amendment #13,
C. Rural Design Challenge Grant, and
D. Cooperative Extension Grant Applications
UNFINISHED BUSINESS:
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NEW BUSINESS:
ITEM #6
Analysis of two waste options – Expand landfill vs.
Transport to Granville County ……………………………………… Frances Blalock
ITEM #7
Uptown Development Report ………………………………………….. Lauren Wrenn
ITEM #8
Recycling Disposal Fee for TVs and Computer Monitors
Containing Cathode Ray Tube Glass …………… Becky Clayton & Amanda Everett
ITEM #9
Appointment to Research Triangle Regional Partnership …………… Stuart Gilbert
ITEM #10
Economic Development Commission Request for a
Composition Title Change ……………………………………………… Stuart Gilbert
ITEM #11
Board of Commissioners Committee Assignments ……………….. Chairman Newell
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate
by the Board.
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SPECIAL MEETING NOTICE
The Person County Board of Commissioners will hold a Special
Meeting on Monday, January 4, 2016 at 6:30pm. The meeting will
be held in the Commissioners’ meeting room 215 at the County
Office Building, 304 S. Morgan Street, Roxboro, North Carolina.
The purpose of the meeting will be to enter Closed Session for
the purpose of considering appointment of individuals through an
informal interview process with applicants of competitive
committee, boards, and commissions per General Statutes 143-
318.11(a)(6) as well as take action for Boards and Committees
Appointments.
Brenda B. Reaves, NCCCC, CMC
Clerk to the Board of Commissioners
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8037004v1 14038.00023
NOTICE OF PUBLIC HEARING ON WHETHER THE BOARD OF COMMISSIONERS
FOR THE COUNTY OF PERSON, NORTH CAROLINA SHOULD APPROVE A
PROPOSED INSTALLMENT FINANCING AGREEMENT TO FINANCE A PORTION
OF THE COST OF VARIOUS PROJECTS AND WHETHER SAID COUNTY SHOULD
ACQUIRE CERTAIN SCHOOL PROPERTY INCLUDED IN SUCH PROJECTS.
NOTICE IS HEREBY GIVEN of a public hearing to be held 7:00 P.M. on January 4, 2016, in Room
215 in the Person County Office Building, in Roxboro, North Carolina, for the purpose of considering
(a) whether the Board of Commissioners for the County of Person, North Carolina (the “County”) should
approve a proposed installment financing agreement and certain related documents pursuant to G.S. §160A-
20, as amended, for the purpose of providing funds in an amount not to exceed $1,884,000, with other
available funds, for the construction and other accomplishment of the Project hereinafter described and
(b) whether in connection with such proposed agreement the County should acquire from The Person
County Board of Education an interest in the real and personal property included in the North End
Elementary School Project hereinafter described, including specifically the site of North End Elementary
School and the improvements thereon, for use by the Person County Schools. The County would secure the
repayment by it of moneys advanced pursuant to such proposed agreement by granting a security interest in
a portion of the Project and certain related property.
The Project consists of (a) acquiring and improving land and related facilities known as the Roxplex
Property for use as recreational facilities of the County, (b) repairing or replacing the roof on a building that
is a part of the Huck Sansbury Recreation Complex of the County, (c) repairing or replacing the roofs on
South Elementary School, Woodland Elementary School and Oak Lane Elementary School, (d) replacing
the windows at North End Elementary School (the “North End Elementary School Project”) and (e)
replacing the chiller equipment at Southern Middle School.
Brenda B. Reaves
Clerk to the Board of Commissioners
for the County of Person, North Carolina
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AGENDA ABSTRACT
Meeting date:
January 4, 2016
Agenda Title:
Public Hearing – Consideration of Whether to Finance a Portion of the Cost of Certain
Improvements to County and School Facilities and Whether to Acquire Certain
Property and Making of Related Determinations
Summary of Information:
The purpose of this public hearing is to consider (a) whether the Board of
Commissioners for Person County should approve a proposed installment financing
agreement to finance a portion of the cost of the acquisition and improvements to the
Roxplex Property, the repair and/or replacement of roofing at Huck Sansbury
Complex, South Elementary, Woodland Elementary and Oak Lane Elementary
Schools, replacement of windows at North End Elementary School, and replacement
of chiller equipment at Southern Middle School (the “Project”) and (b) whether the
County should acquire from The Person County Board of Education an interest in the
real and personal property included in the North End Elementary School project for
use by the Person County Schools. The financing proceeds will not exceed $1.884M
for these projects with the remaining cost to be sourced from local contingency funds
in the General Fund. The County will secure the repayment of the financing by
pledging North End Elementary School as collateral for the financing.
A proposal to finance a portion of the cost of this Project was received from BB&T
(the “Proposal”) in response to the County’s RFP which was sent to a number of
financial institutions, and appears to be the most favorable of proposals received by
the County for this purpose.
After the public hearing is closed, it is requested that the Board of Commissioners
consider making the following determinations:
1) to proceed with the proposed financing and approve on a preliminary basis the
Proposal to finance a portion of the cost of the Project in an amount not to exceed
$1,884,000;
2) to authorize the Chairman of the Board of Commissioners and the County
Manager and Finance Director of the County to negotiate further with the
approved lender, the terms of the Proposal as they consider to be necessary or
advisable, and execute and deliver the Proposal to BB&T at such time they
determine to be appropriate; and
3) to acquire from the Board of Education an interest in the real and personal
property included in the North End Elementary School project, including
specifically the site of North End Elementary School and the improvements
thereon, for use by the Person County Schools.
Recommended Action:
To hold the public hearing and make the related determinations
Submitted By:
Amy Wehrenberg, Finance Director
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Project: $1.884 Million Installment Financing ContractTerm: 10 Years, Fixed RateBankTax-Exempt Interest RateCollateral AcceptanceAcceptance DatePrepaymtPenalty/PremiumLegal Fees(1)Special Conditions(2)Special Conditions(3)Special ConditionsBB&T2.22%North End Elementary SchoolAcceptance notification in 10 days/ 45 days to closeNon-callable for 1st half of loan, then may prepay in whole on payment date at par $3,900 Survey and copies of plans and specifications due 2 weeks prior to closingRequires Bank's Special Resolution of BOCCFlood hazard certification on property requiredSunTrust2.76%North End Elementary SchoolAcceptance by Sept 4th/closing date by February 19thMay prepay in whole or in part at any time upon 2 days written notice; charges may apply $5,000 Updated survey (or Title Insurance with no exception to survey)Written opinion from Borrower's Counsel that all documents are valid & bindingRequires annual audited financial statements within 210 days of fiscal year end(Note: BB&T provided the most favorable proposal and is the recommended lender.)Person County Bid TabulationRoxplex and Various Roofing & Equipment Improvements10
December 7, 2015
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PERSON COUNTY BOARD OF COMMISSIONERS DECEMBER 7, 2015
MEMBERS PRESENT OTHERS PRESENT
Kyle W. Puryear Heidi York, County Manager
David Newell, Sr. C. Ronald Aycock, County Attorney
B. Ray Jeffers Brenda B. Reaves, Clerk to the Board
Jimmy B. Clayton
Tracey L. Kendrick
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, December 7, 2015 at 7:00pm in the Commissioners’ meeting
room in the Person County Office Building.
Chairman Puryear called the meeting to order and asked for a moment of silence in
memory of Mr. Jimmy Melton, long-time fire chief for Triple Springs and in remembrance
of the 74th anniversary of the attack on Pearl Harbor. Commissioner Kendrick gave an
invocation and Vice Chairman Newell led the group in the Pledge of Allegiance.
Chairman Puryear turned the gavel over to the County Attorney to preside over the
meeting for the Organization of the Board.
ORGANIZATION OF BOARD:
County Attorney, Ron Aycock presided over the meeting and explained the rules
of procedure for the election of Chairman and Vice-Chairman noting reorganization of the
board of commissioners is held at the first meeting in December for a term of the ensuing
year.
Mr. Aycock presided over the election of the Chairman of the Board of
Commissioners and opened the floor for nominations.
Commissioner Puryear nominated Commissioner Newell as Chairman.
Commissioner Jeffers nominated Commissioner Clayton as Chairman.
A motion was made by Commissioner Kendrick and carried 5-0 to close
nominations for Chairman.
Mr. Aycock stated the vote for Chairman would take place by show of hands in the
reverse order.
By show of hands, Commissioners Jeffers and Clayton voted to elect
Commissioner Clayton as Chairman.
By show of hands, Commissioners Puryear, Kendrick and Newell voted to elect
Commissioner Newell as Chairman.
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Commissioner Newell was elected Chairman by a majority vote 3-2.
County Attorney Aycock opened the floor for nominations for Vice Chairman of
the Board of Commissioners.
Commissioner Puryear nominated Commissioner Kendrick as Vice Chairman.
Commissioner Clayton nominated Commissioner Jeffers as Vice Chairman.
A motion was made by Commissioner Puryear and carried 5-0 to close the
nominations for Vice Chairman.
Mr. Aycock stated the vote for Vice Chairman would take place by show of hands
in the reverse order.
By show of hands, Commissioners Clayton and Jeffers voted to elect
Commissioner Jeffers as Vice Chairman.
By show of hands, Chairman Newell and Commissioners Kendrick and Puryear
voted to elect Commissioner Kendrick as Vice Chairman.
Commissioner Kendrick was elected Vice Chairman by a majority vote 3-2.
APPROVAL OF BONDS FOR THE FINANCE DIRECTOR, THE REGISTER OF
DEEDS, THE SHERIFF, AND THE TAX ADMINISTRATOR:
County Attorney, Ron Aycock stated Chapter 161(Register of Deeds) and 162
(Sheriff) of the North Carolina General Statutes requires the Board of County
Commissioners to approve the official bonds at the first meeting in December. The Bonds
are a continuation of existing bonds and were secured by the County Human Resources
Director, who also serves as Insurance Liaison. The Human Resources Director provided
information that the Sheriff’s bond, in the amount of $25,000, is for the length of his term.
The Bonds of the Register of Deeds in the amount of $50,000 and $100,000 each for the
Tax Administrator and Finance Director (amount of each Bond is dictated by legislature).
Mr. Aycock requested Board approval of the Bonds of the Finance Director, the
Register of Deeds, the Sheriff and the Tax Administrator as presented.
A motion was made by Commissioner Clayton and carried 5-0 to approve the
Bonds of the Register of Deeds in the amount of $50,000 and $100,000 each for the Tax
Administrator and Finance Director as well as $25,000 for the Sheriff.
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DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Puryear and carried 5-0 to approve the
agenda.
PUBLIC HEARING:
CONSIDERATION TO REPEAL PERSON COUNTY’S ORDINANCE
PERMITTING THE POSTING OF SIGNS TO PROHIBIT THE CARRYING OF
CONCEALED HANDGUNS ON CERTAIN COUNTY PROPERTY:
A motion was made by Commissioner Puryear and carried 5-0 to open the duly
advertised public hearing for consideration to repeal Person County’s Ordinance permitting
the posting of signs to prohibit the carrying of concealed handguns on certain county
property.
County Attorney, Ron Aycock stated at the Board’s November 16, 2015 meeting,
Commissioners discussed the County’s current Ordinance to permit the posting of signs on
County property prohibiting the carrying of concealed handguns and expressed interest in
repealing it. Mr. Aycock noted the law allowed the Board to adopt an ordinance to repeal
by a simple majority vote since it has been discussed at a previous meeting. Mr. Aycock
further noted that the Board may also partially repeal the law with the same procedural
requirements. Mr. Aycock outlined the following effects of a total repeal of the County’s
current ordinance:
1- Concealed carry will be allowed in and on all county properties and activities
whether or not a fee is charged for admission--- Ex: recreation games and events,
museum, etc. Mr. Aycock noted state law was amended that excepted concealed
carry permit holders from coverage and prohibition on ticketed events.
2- Concealed carry will not be allowed at the Kirby Theatre since it is under the
control of the community college,
3- Concealed carry will not be allowed in the portion of the Morgan Street
administration building controlled by the school board,
4- Concealed carry will not be allowed in the judicial portions of the courthouse, but
perhaps will be allowed in other areas, i.e.: guardian ad litem
5- Concealed carry will not be allowed at recreation department activities on school
property such as school gyms and athletic fields, and
6- Concealed carry will be allowed at the new Roxplex athletic complex.
Mr. Aycock provided the Board with a new Ordinance for Repeal for consideration
should the Board deem appropriate.
Chairman Newell called the following individuals who had signed up to appear
before the Board to speak in opposition to repeal Person County’s Ordinance permitting
the posting of signs to prohibit the carrying of concealed handguns on certain county
property:
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Mr. Michael Lloyd of 87 Rocky Ridge Road, Roxboro and a current middle school
teacher stated his confidence in law enforcement advocating for the county’s ordinance to
remain in effect. Mr. Lloyd asked the Board to consider surveying the county employees
to ask them how they feel about repealing the ordinance. Mr. Lloyd recommended if the
ordinance was repealed to budget for law enforcement in each county building.
Mr. Carlton Paylor, Director of Person County Department of Social Services
(DSS) located at 355B South Madison Boulevard, Roxboro pleaded with the Board not to
allow guns on DSS property. Mr. Paylor explained the nature the array of services offered
often results in emotional, stressful and volatile reactions. Mr. Paylor respectively
requested consideration for law enforcement officers to be included in the budget, one for
each human services agency: mental health, health department and DSS.
Ms. Sandy Pleasant of 465 Yarbrough Road, Roxboro described an unsettling
incident that happened to her when she worked in the courthouse just prior to the
prohibition of concealed carry handguns. Ms. Pleasant stated the safety of employees is of
upmost importance.
Mr. Robert Trotter of 117 Hill Street, Roxboro and former DSS employee
advocated for the county ordinance to remain as it stands.
Ms. Amanda Weaver, Children’s Librarian of Person County’s Library and citizen
of 103 S. Morgan Street, Roxboro asked the Board not to change ordinance noting the
county library has many patrons from all walks of life and feels it will be an unsafe
environment should guns be allowed.
Mr. Robert Allen of 549 Old City Lake Road, Roxboro posed a question to the
Board referencing the recent shootings in San Bernardino and Sandy Hook. He asked did
guns save the lives of those people.
Chairman Newell called the following individuals who had signed up to appear
before the Board to speak in support to repeal Person County’s Ordinance permitting the
posting of signs to prohibit the carrying of concealed handguns on certain county property:
Mr. Frank Stevenson, Jr. of 280 Canal Circle, Semora said the county’s ban on
concealed carry weapons was denying law abiding citizens the right to defend themselves.
Ms. Patricia “PJ” Gentry of 541 Byrd Creek Lane, Hurdle Mills said the common
theme in mass shootings was that they occurred in gun-free zones. Ms. Gentry stated by
allowing concealed carry, the possibility would exist that someone could stop a killer. Ms.
Gentry advocated to repeal the ordinance and remove the signs at county buildings.
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Ms. Nancy Winter of 925 Frank Street, Roxboro stated support to repeal the county
ordinance noting concealed carry is an equalizer for stronger defense.
Mr. Chris Hardin of 7354 Buckland Drive, Brown Summit, NC and US 6th District
Congressional candidate with a background in law enforcement stated support to repeal the
ordinance locally and across the state.
Mr. Bruce Wrenn of 105 Warren Lane, Semora advocated for the repeal of the
ordinance noting safeguards are in place with the Sheriff restricting permits based on
background checks. Mr. Wrenn stated gun free zones kill people and told the Board the
blood was on their hands when they make that decision.
Mr. Andy Withers of 42 Lakeview Estates Road, Semora spoke in favor of the
ordinance to be repealed as rights are being denied to concealed carry permit holders.
Mr. Andy Stevens of 2109 Leona Drive, Greensboro and a member of Grass Roots
North Carolina advocating for the Second Amendment rights and constitutional freedoms.
A motion was made by Vice Chairman Kendrick and carried 5-0 to close the
public hearing for consideration to repeal Person County’s Ordinance permitting the
posting of signs to prohibit the carrying of concealed handguns on certain county property.
CONSIDERATION OF AN ORDINANCE TO REPEAL THE PERSON COUNTY
ORDINANCE PERMITTING THE POSTING OF SIGNS TO PROHIBIT THE
CARRYING OF CONCEALED HANDGUNS ON CERTAIN COUNTY
PROPERTY (SECOND READING):
A motion was made by Vice Chairman Kendrick to repeal the County’s current
Ordinance permitting the posting of signs to prohibit the carrying of concealed handguns
on certain county property.
Commissioner Jeffers asked the County Manager about any concerns voiced by
employees. County Manager, Heidi York stated she has received approximately 10-15
emails from county employees noting all were opposed. Commissioner Jeffers stated as
Chairman of the Dept. of Social Services Board, he would have to vote in opposition to the
full repeal of the ordinance so to stand up for the employees.
Commissioner Clayton said by keeping the concealed carry signs in place, the
Board may be preventing an individual with training who might help out and people have
a right to defend themselves.
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A substitute motion was made by Chairman Newell to repeal the County’s current
Ordinance permitting the posting of signs to prohibit the carrying of concealed handguns
on certain county property with the exception of in the Person County Human Services
Building to which open carry and concealed carry of weapons will be specifically
prohibited. Chairman Newell, to procedurally correct the motion to an amended motion,
per the recommendation of the County Attorney, amended the motion and carried 3-2.
Chairman Newell and Commissioners Clayton and Jeffers voted in favor to amend the
motion. Vice Chairman Kendrick and Commissioner Puryear cast the dissenting votes.
An amended motion was made by Chairman Newell and carried 3-2 to repeal the
County’s current Ordinance permitting the posting of signs to prohibit the carrying of
concealed handguns on certain county property with the exception of in the Person County
Human Services Building to which open carry and concealed carry of weapons will be
specifically prohibited. Chairman Newell and Commissioners Clayton and Jeffers voted
in favor of the amended motion. Vice Chairman Kendrick and Commissioner Puryear cast
the dissenting votes noting by picking and choosing sites, personal feelings are obstructing
citizen’s Second Amendment rights; guns are not the problem, people are the implementer.
Commissioner Jeffers stated that by repealing the ordinance does not infringe on
anyone’s Second Amendment right as they are allowed to open carry already.
County Attorney, Ron Aycock reviewed the explanation of procedural
requirements that allowed the Board to take action by a simple majority noting that at the
Board’s last meeting, the Board proposed a repeal. That discussion of a repeal takes with
it any such amendment(s) to that proposed ordinance. Mr. Aycock summarized the Board’s
action of the Ordinance was an amendment with a partial repeal.
County Attorney, Ron Aycock prepared during the meeting an updated Ordinance
to partially repeal the Person County Ordinance permitting the posting of signs to prohibit
the carrying of concealed handguns on certain county property and to prohibit open carry
in the Human Services Building to reflect the action taken by the Board. Mr. Aycock
proposed in his Ordinance an effective date of January 1, 2016 in order to give staff an
opportunity to remove and install the appropriate signage.
A motion was made by Commissioner Clayton and carried 5-0 to adopt an
Ordinance to partially repeal the Person County Ordinance permitting the posting of signs
to prohibit the carrying of concealed handguns on certain county property and to prohibit
open carry in the Human Services Building with an effective date of January 1, 2016.
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PUBLIC HEARING:
REQUEST BY PENNINGTON LAW FIRM, LLC FOR VERIZON WIRELESS
FOR A SPECIAL USE PERMIT FOR A 199 FOOT CELL TOWER ON TAX MAP
A58 PARCEL 8, ON WOODSDALE ROAD, WOODSDALE TOWNSHIP:
A motion was made by Vice Chairman Kendrick and carried 5-0 to open the duly
advertised public hearing for a request by Pennington Law Firm, LLC for Verizon Wireless
for a Special Use Permit for a 199 foot Cell Tower on Tax Map A58 Parcel 8, on
Woodsdale Road, Woodsdale Township.
The public hearing set to hear a request by Pennington Law Firm, LLC for Verizon
Wireless for a Special Use Permit for a 199 foot Cell Tower on Tax Map A58 Parcel 8, on
Woodsdale Road, Woodsdale Township required a quasi-judicial zoning decision whereby
witnesses are to be sworn in and subject to cross examination, no ex parte communication
and requires findings of fact. Chairman Newell administered the Oath of Sworn Testimony
to the following individuals who would offer testimony during the public hearing:
Laura Goode, Graham Herring and Mike Ciriello
Planning Director, Michael Ciriello stated the County has received a Special Use
Permit request from Pennington Law Firm, LLC, representing Verizon Wireless, and
property owners Ben Owen and Janell Ogelsby to construct a 199 foot (which includes a
ten foot lightning rod) wireless telecommunications facility within a 100x100 (10,000)
square foot lease area on Tax Map A58 Parcel 9 on Woodsdale Road, SR 1326. The lot
consists of 42.77 acres which is mostly wooded with some open land. A monopole tower
that will accommodate four carriers was proposed. A telecommunication facility is allowed
with a Special Use Permit in a Rural Conservation Zoning District. Mr. Ciriello stated the
proposed cell tower plan was in compliance with the County’s setback requirements and
conditions of the County’s ordinance.
Mr. Ciriello stated the Planning Board held a Public Hearing on November 5, 2015
and voted unanimously (7-0) to recommend approval of the request for a Special Use
Permit for the Verizon Telecommunication tower. The favorable recommendation of the
Planning Board included that it met the findings of fact in Section 74-4 and that the use
was consistent with the comprehensive plan.
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Planning staff recommended the following considerations and conditions to be
attached to the permit:
1) The Applicant shall provide a complete structural report, with calculations, to be
reviewed and verified prior to the issuance of the Building Permit.
2) The tower shall have a finished height of no more than the permitted height above
pre-construction grade.
3) The self-support tower shall be completely constructed and ready for use no later
than 24 months from the date of the Special Use Permit or the Permit shall be
deemed to have expired and of no use or effect.
4) The applicant is responsible to have an engineer certify that the tower meets the
requirements of the approved plans prior to the issuance of a Certificate of
Occupancy.
5) Verizon Wireless shall not be permitted to actually provide service commercially
until the Certificate of Occupancy or its functional equivalent is issued or risk
forfeiting its Permit.
6) Prior to a building permit, need signed drawings by a licensed engineer certifying
that it will meet local, state and federal building codes and structural standards.
Speaking in favor of the request by Pennington Law Firm, LLC for Verizon
Wireless for a Special Use Permit for a 199 foot Cell Tower on Tax Map A58 Parcel 8, on
Woodsdale Road, Woodsdale Township was the following individuals:
Ms. Laura Goode with Pennington Law Firm, LLC of 1501 Main Street, Suite 600,
Columbia, South Carolina represented Verizon Wireless in their application for a Special
Use Permit for the proposed wireless facility. Ms. Goode gave the Board a presentation
packet titled Application for Zoning Approval By Cellco Partnership D/b/a/ Verizon
Wireless for the Construction of a Wireless Telecommunication Tower and Related
Appurtenances (Spuntech Site).
Ms. Goode recognized the property owner, present in the audience to show his
support for the proposal, Mr. Ben Owen.
Ms. Goode introduced into evidence the following:
1) a copy the application as filed with Exhibits 1-15,
2) a copy of the presentation packet titled Application for Zoning Approval
By Cellco Partnership D/b/a/ Verizon Wireless for the Construction of a Wireless
Telecommunication Tower and Related Appurtenances (Spuntech Site),
3) a copy of Federal Communications Commission NEPA Review; Ms.
Goode stated approval was received December 7, 2015 in which provided an
electronic copy to the Planning Department, and
4) the revised construction drawings, as previously submitted Exhibit 6 to
the application with the only change being at the request of the Planning
Department that the access road be widened from 12 feet to 20 feet.
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All evidence introduced by Ms. Goode (noted individually above) is hereby
incorporated into the minutes by reference and filed in the Office of the Clerk.
Ms. Goode stated the proposed Wireless Telecommunication Facility will be
owned and operated by Verizon Wireless and the reason that Verizon requested this
specific facility at this specific location was because a capacity offload of the existing two
Verizon Wireless sites located in downtown Roxboro and Roxboro East was needed. Ms.
Goode stated there was excessive demand by the wireless customers for data and/or internet
in the area Verizon is trying to service and exceeds the capacity, thus the request for the
new facility. In terms of the site itself, it will be located on a parcel of land that is zoned
Rural Conservation in which telecommunication towers are permitted as a special use. Ms.
Goode provided a blown up version of the overall site plan, detailed site plan showing the
fall zone, if the tower were to fail, would be contained inside the property and would not
cross any property lines with over 500 feet of setback from the adjacent public right-of-
way and shows the location in the middle of a field and surrounded on pretty much all sides
by existing natural tree lines to provide a buffer to the surrounding area. Ms. Goode noted
as Mr. Ciriello stated the tower will be a 199 ft. tall tower and also designed to
accommodate three additional wireless providers. Ms. Goode stated she included in the
presentation how they meet each of the required ordinance provisions as well as laid out in
the application submitted. In the interest of time, Ms. Goode pointed the Board to page 19
of the presentation for the specific requirements for a special use permit and the finding of
fact that the Board must make regarding the request. Ms. Goode stated the first requirement
was to submit a site plan which was done with the application as well as no material impact
to adjoining or abutting property values. Ms. Goode introduced Mr. Graham Herring as
the preparer of the real estate impact study that was submitted as application exhibit 12.
Ms. Goode stated Mr. Herring would be give his expert opinion and requested the Board
to accept him as an expert to briefly speak of the findings in his report. Additionally, Ms.
Goode stated the proposed facility is a public necessity to aid in emergency response to
911 calls and also due to the increase demand in wireless services to not negatively impact
adjoining or abutting property values.
Ms. Goode noted the following specific findings of fact:
1. The facility will not materially endanger public or safety; only help with
responding to 911 calls, considering people only have wireless
telephones in order to make 911 calls; helps with technology that police
officers have in their vehicles, that EMS responders have in their
vehicles to be able to transmit important information to hospitals. Ms.
Goode noted almost 50% of American families and households have
wireless service as their only means of telecommunication. The facility
will be in compliance with all state, federal and local regulations with
no hazard to air traffic as well as in compliance with federal regulations,
environmental regulations as evidenced by the NEPA compliance
submitted and the fall zone will not cross any property lines.
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2. The facility will meet all required conditions and specifications; the
handout and application as submitted show how each requirement has
met the Person County ordinance.
3. The facility will not substantially injure the value of adjoining or
abutting property.
4. The location of the use and the charter of the use will be in harmony
with the area and in general conformity with the Comprehensive Plan.
Ms. Goode stated right across the street from Woodsdale Road is a
substantial solar farm and to the southeast is Spuntech Industrial, a
substantial processing facility; the facility will be set back from the road
over 500 ft with natural vegetation surrounding the facility. Ms. Goode
stated an overhead view is illustrated in the packet so the Board can see
how it will fit into the general area as well as some photos taken at the
site.
In terms of being in conformity of the Comprehensive Plan, Ms. Goode stated the
future land use for this area is suburban residential and allows for industrial uses such as
the proposed facility as long as it has access to a secondary road which it will have access
off the Woodsdale Road as long as it is in proximity to similar uses (solar farm & Spuntech
Industries) and it will have spatial separation from non-compatible uses. Ms. Goode noted
there are no adjacent residentially zoned properties and there will be a natural tree line to
screen any residential facilities on a non-residential zoned property. Ms. Goode state there
is a comprehensive plan goal to support and enhance economic growth in Person County
noting the increase in wireless demand, the increase in capacity from the proposed site will
only help to grow economic growth in Person County.
Ms. Goode stated her availability to answer any questions and respectively
requested the special use permit be approved by the Board.
Mr. Graham Herring, GRI of 8052 Grey Oak Drive, Raleigh, NC, and a licensed
NC broker with emphasis on wireless industry for the last 26 years, from Florida to Virginia
stating he had testified before this Board on numerous occasions as an expert witnesses
based on proposal evaluation, any adverse influence, indemnities to value that might be
created from one of the wireless facilities. Mr. Herring stated that Verizon employed him
to go out and look at this site personally and look at the surrounding area to see if there
was any adverse influence, indemnities to value that might be created by the planned
facility. Mr. Herring stated his finding after looking at it and the comparable towers in the
immediate area of Person County and Roxboro that this facility, built as planned, would
provide no opportunity for adverse influence, indemnities to value on the adjoining
properties. Mr. Herring noted his credentials are included in the submitted impact
statement and the documentation provided for the application. Mr. Herring stated his
availability to answer any questions by the Board.
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Vice Chairman Kendrick asked the County Manager about the impact the Board’s
recent vote to put the 911 towers in basically the same territory zone. County Manager,
Heidi York asked the Assistant County Manager, Sybil Tate to respond. Ms. Tate stated
there would be no impact noting the public safety sites have been chosen for public safety
reasons. Ms. Tate stated the 911 towers will be built to allow to cell carriers to put their
equipment on them, thereby in competition with them but no impact related to the
functionality of the 911 towers.
Vice Chairman Kendrick asked whether the recent changes in the cell tower
regulations in the County’s ordinance have any impact on the cell tower now versus prior
to the repeal of the wireless ordinance. Ms. Goode responded that when she called to start
the application process, she was going off the old ordinance and was told by the Planning
Board, specifically by Mr. Mike Ciriello, that the old ordinance had been repealed. Ms.
Goode noted she was given a general handout, a word document that included the
ordinance provisions to meet which included just set-backs. Mr. Ciriello added zones in
addition to set-backs. Ms. Goode stated in their application, exhibit 1 they had laid out
point by point how they met each regulation. Ms. Goode stated it was not a factor in their
decision to locate at this point in time, but more so the need for increased capacity to offload
the two existing sites in Roxboro. Vice Chairman Kendrick stated the Board had done the
studies and made the decision to put the facilities in the areas chosen and obviously Verizon
did their homework to figure out what was their optimal coverage noting they are fairly
close.
Commissioner Jeffers said the Board chose ours too because we did not have to pay
for the property.
No one appeared before the Board to speak in opposition to the request by
Pennington Law Firm, LLC for Verizon Wireless for a Special Use Permit for a 199 foot
Cell Tower on Tax Map A58 Parcel 8, on Woodsdale Road, Woodsdale Township.
Chairman Newell asked if there was anyone else that wanted to be heard at the
public hearing. Hearing none, a motion was made by Commissioner Jeffers and carried
5-0 to close the public hearing for a request by Pennington Law Firm, LLC for Verizon
Wireless for a Special Use Permit for a 199 foot Cell Tower on Tax Map A58 Parcel 8, on
Woodsdale Road, Woodsdale Township.
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13
CONSIDERATION TO GRANT OR DENY REQUEST BY PENNINGTON LAW
FIRM, LLC FOR VERIZON WIRELESS FOR A SPECIAL USE PERMIT FOR A
199 FOOT CELL TOWER ON TAX MAP A58 PARCEL 8, ON WOODSDALE
ROAD, WOODSDALE TOWNSHIP:
A motion was made by Commissioner Clayton and carried 5-0 to grant the
request by Pennington Law Firm, LLC for Verizon Wireless for a Special Use Permit for
a 199 foot Cell Tower on Tax Map A58 Parcel 8, on Woodsdale Road, Woodsdale
Township as recommended by the Planning Board that it met the findings of fact in Section
74-4 and that the use was consistent with the comprehensive plan.
INFORMAL COMMENTS:
Chairman Newell called the following individuals to appear before the Board to
make informal comments within a time limit of 3.5 minutes each:
Ms. Frances Blalock of 1504 Surl Mt. Tirzah Road, Timberlake stated her lack of
confidence in the Board related to the landfill issues and the sacrifice of the lives of those
citizens living around the landfill. Ms. Blalock stated the S&G financial report to be
influenced and biased for the landfill and a waste of taxpayer money. Ms. Blalock noted
there are revenues to defray proposed cost increases left out, unknown expenses, and
designated funding to improve the quality of life of those citizens along 158 not included
in the report as well as they did not show how meeting the waste reduction goal would
eliminate some of the costs. Ms. Blalock passed to each board member a survey and a
stamped, self-addressed envelope and requested each to complete and mail to her.
Mr. Phillip Allen of 213 Crestwood Drive, Roxboro, and president of Thompson-
Allen, Inc., and a licensed appointed broker for Coventry Health Care of the Carolinas, Inc.
presented the County Manager a refund check in the amount of $272,887 that resulted from
a provision Person County had with Coventry in the event its loss ratio during the July 1,
2014 – July 1, 2015 benefit period was favorable.
Ms. Betty Blalock of 144 Tirzah Ridge, Rougemont gave the Board a map
delineating the streams that the Republic Industries’ landfill has destroyed. Ms. Blalock
referred to an article and spoke of the promises made 20 years ago by the Board that the
landfill would be closed; otherwise the citizens will have a sentence of death, unsafe water
to drink, and no tax revenue for the potential hundred homes that could be in that
community.
Mr. Robert Allen of 549 Old City Lake Road, Roxboro urged the Board to proceed
with making the new senior center facility a reality.
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DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Puryear and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of November 16, 2015,
B. Approval of Minutes of November 19, 2015,
C. Budget Amendment #12,
D. Public School Building Capital Fund NC Education Lottery Application in the
amount of $40,000 to renovate current football stadium press box and
concession building at high school, and
E. Home & Community Care Block Grant additional available funding for FY16
UNFINISHED BUSINESS:
PROPOSAL FOR ENGINEERING AND DESIGN SERVICES FOR THE SENIOR
CENTER:
County Manager, Heidi York stated at the Board’s November 16, 2015 meeting,
this item was tabled and requested to be brought back with the Architect present to answer
questions related to the design agreement for the Senior Center. HH Architecture was
selected through a competitive bidding process to provide design and construction
administration services for this project. Ms. York reminded the Board’s that at its October
5, 2015 meeting, by a vote of 5-0, the Board elected to demolish the existing two-story
12,000SF building and construct a new one-story 12,000SF building. In addition to the new
Center, the Board requested the design of a park to be located on a vacant lot along Depot
Street.
The proposal for design services included the following phases at the basic fee of
$278,600:
Schematic Design $38,300
Design Development $51,100
Construction Documents $80,400
Bidding $14,400
Construction Administration $84,000
Closeout $10,400
$278,600
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December 7, 2015
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Additional fees recommended, but not required, by HH Architecture:
Hazardous Materials Abatement Design $4,500
3D Building Renderings $7,200
Rendered Site Plan $2,600
Irrigation Design $2,600
Existing Site Conditions Survey $11,400
Subsurface Utility Designation $8,300
$36,600
The total basic plus additional fees for the proposed engineering and design services
totaled $315,200. Ms. Kristen Hess of HH Architecture told the Board that the $315,200
outlined above included the estimated total $2,871,996 (Option B) approved on October 5,
2015. The Board also approved on October 5, 2015 up to $84,000 to be expensed on the
new park development which included basketball courts. Ms. Hess asked the Board to be
flexible with the spending within the total $2.8M cap noting she would seek approval from
the Board prior to any additional fees spent for the optional items. Ms. Hess said that she
has been and will continue to be cautious with spending as she has only spent the funds
necessary to this point, i.e. preliminary study for structural. The underwater utilities and
foundation issues studies are forthcoming. Furthermore, there are items remaining to be
tested, i.e. roof. Ms. Hess sought approval from the Board to get the project under contract
for further study. Once further studies and thorough analysis and investigation have been
completed, Ms. Hess stated she could provide the Board with better answers and offered
to update the Board as often as needed.
Ms. York noted the County would need to advance funds from the General Fund to
cover this cost and will receive reimbursement once the financing of the project is secured.
A motion was made by Commissioner Jeffers and carried 5-0 to approve HH
Architecture Engineering and Design Fees for the Senior Center as included in project cost
of $2.8M with the understanding that any additional funds for optional items will be
approved by the Board. It was the consensus of the Board to authorize the County Manager
to execute the service agreement for engineering and design services with HH Architecture.
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December 7, 2015
16
NEW BUSINESS:
SOLID WASTE STUDY COST ANALYSIS:
Assistant County Manager, Sybil Tate acknowledged and thanked the Person
Industries’ staff that assisted with Smith&Gardner’s recent waste audit. Those staff were
Becky Clayton, Amanda Everett, Jody Suitt, and Rhonda Gentry.
Ms. Tate reminded the group that at the November 2, 2015 Board meeting,
Smith&Gardner was asked to further examine three waste management options. These
options were 1) renew the franchise agreement with Republic, 2) open a privately-owned
and operated transfer station, and 3) direct haul to Granville County.
Ms. Tate introduced Ms. Joan Smyth, Senior Hydrogeologist and Mr. Mike
Brinchek, Senior Project Manager, with Smith&Gardner for questions. Mr. Brinchek gave
the Board the following presentation:
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December 7, 2015
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Note: The amount to be paid to the County under this option will be dependent upon
contract negotiations.
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Below is a table that summarizes the costs associated with each option based on using
contractors (not employees) with today’s cost value:
Option 2A and 2B consists of four convenience centers, each in a parking lot with
dumpsters.
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This chart illustrates the revenue that would be required to offset the costs over 30 years.
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Mr. Brinchek noted the tipping fee for the transfer station would be developed
based on tonnage expected to pay for the facility. He further noted if the tonnages turn out
to be lesser than expected, then a deficient would result. Mr. Brinchek stated there are few
options around the area so the expectation would be that most private haulers and the city
would use the transfer station. The transfer station would rely on the tipping fee and the
convenience centers would rely on another mechanism for payment because it is cost
prohibitive to place scales at those facilities. Mr. Brinchek stated some communities rely
on a household fee to cover those costs or pay as you go with pre-purchased bags/tags to
be used at the convenience center.
Mr. Brinchek stated the report presented was based on current year tonnage of
disposed waste only.
Commissioner Clayton asked about the assumption that Gravnille County would
accept Person County’s waste. Mr. Brinchek said that the study should not be taken any
further until there is an approval from Granville County confirming they would accept
waste from Person County. Commissioner Clayton suggested that a formal request be
made by Person County’s County Manager to Granville County’s County Manager to take
before their board of commissioners.
Mr. Brinchek stated if Granville County will not take Person County’s waste that
would take direct haul off the table unless another private facility is willing to accept the
waste due to the significant cost burden to the City of Roxboro and the citizens of the
county. When asked if there was another facility that may be close to Person County that
may negotiate, Mr. Brinchek stated the closest facility would be in Virginia (First
Piedmont, north of Danville). Commissioner Clayton suggested asking the manager to
investigate both facilities about options to accept Person County’s waste.
A motion was made by Commissioner Clayton and carried 5-0 to direct the County
Manager to investigate options with both facilities (Granville County and First Piedmont
of Danville) to accept Person County’s waste.
Chairman Newell called a brief recess at 9:35pm. The meeting was reconvened at
9:41pm.
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PERSON COUNTY SCHOOLS FACILITY NEEDS SURVEY:
Larry King, Senior Director of Auxiliary Services of Person County Schools
presented to the Board the 2015-2016 Division of Public Instruction (DPI) Facility Needs
Survey Long Range Plan for Person County Schools both for projects within five years and
ten years. Mr. King stated that NC DPI required Person County Schools to complete this
survey every five years to assess future needs and list all improvements and additional
facilities needed to accommodate projected enrollments through the 2020-2021 school year
and improvements to existing facilities to provide safe, comfortable environments that
support educational programs at its ten traditional schools (7 elementary, 2 middle and 1
high school). Mr. King advised that the Earl Bradsher Preschool nor the Learning Academy
was included in the survey. Person County officials were asked to review the report and
acknowledge receipt. Mr. King stated his presentation of the school’s needs was intended
to make the Board aware of potential renovations and does not necessarily constitute
endorsement of or commitment to fund the projects in the Facility Needs Survey.
The Board received and reviewed the survey as presented by Mr. King.
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ENVIRONMENTAL ISSUES ADVISORY COMMITTEE UPDATE:
Jason Torian, a member representative of the Environmental Committee on behalf
of its Chairman, Ken Hill updated the Board on recent activities.
Mr. Torian said the committee has a member representative from each of the
County’s townships and encourages citizens to let the committee members know of any
environmental issues within the county. Mr. Torian noted the committee meets bi-monthly
and has discussed various topics and goals; some of which include:
• Discussing the use of chemical pesticides in home landscaping and home
gardening with a recent presentation from Aaron Puryear who works with a
landscaping company that uses organic landscaping practices,
• Recycling and waste reduction efforts in the schools,
• Canvass of local businesses in July to get an idea of how many businesses are
currently recycling and why those who are not choose not to. A recycling guide
was given to the local businesses. Of the 100 businesses contacted, about 40
said they were recycling. Some of the larger retailers have interests in
increasing their recycling efforts, i.e. Dollar Generals, Walmart and Just-Save
that cannot commit resources to have recycling picked up and transported. Mr.
Torian noted a lack of education community wide related to recycling. Smaller
businesses indicated interest in having recycling containers placed at their
locations, i.e. Pet Sense noted all their other locations recycle but they do not
because the City of Roxboro does not have a recycling program to pick up
recycling containers.
Mr. Torian asked the Board if the County could come up with a creative solution
to allow for regular recycling pick up for Person County businesses, particularly the City
of Roxboro businesses that want to recycle.
Mr. Torian commented that the Smith&Gardner report does not include any
provision for recycling noting the state of NC’s goal for Person County to recycle 40% of
its solid waste compared to only 5% of Person County’s waste being recycled at this time.
Mr. Torian asked the Board to consider these findings when making future solid waste
decisions, especially those decisions regarding efforts to increase our recycling rates.
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APPOINTMENTS TO BOARD AND COMMITTEES:
The Person County Board of Commissioners solicited volunteers to fill positions
on the following boards, commissions, authorities, and committees through advertisement
in the Courier-Times edition dated November 14, 2015 with notice to submit applications
by the deadline of December 1, 2015. The highlighted boards denote a competitive board
and are eligible for the informal interview process should the Board desire this process to
aid them in making appointments. Should the Board be interested in holding the informal
interview process for some or all the competitive boards, Clerk to the Board, Brenda
Reaves requested the Board to set the informal interview date so that she may organize and
inform the applicants.
Ms. Reaves presented interested citizen applications for consideration for
appointment. The Board of Commissioners are encouraged to recruit citizens to fill the
current vacancies for those which no applications have been received.
- Adult Care Home Community Advisory Committee
1-Year Initial Term; 3-Year Reappointment: 1 position available
1) Carol Reed requested reappointment
A motion was made by Commissioner Puryear and carried 5-0 to reappoint Carol
Reed to the Adult Care Home Community Advisory Committee for a 3-year term.
- Airport Commission
3-Year Term: 1 position available
1) Henry Newell requested reappointment
A motion was made by Commissioner Puryear and carried 5-0 to recuse Chairman
Newell from the vote on applicant, Henry Newell to the Airport Commission.
A motion was made by Commissioner Jeffers and carried 4-0 to reappoint Henry
Newell to the Airport Commission for a 3-year term.
- Board of Adjustment
Unspecified Term: 1 position for an alternate
No applications received.
- Industrial Facilities and Pollution Control Financing Authority
6-Year Term; 2 positions available
No applications received.
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- Juvenile Crime Prevention Council
1-Year Initial Term; 2-Year Reappointment
1 position for a representative of Parks and Recreation;
1) John Hill requested reappointment
1 position for a substance abuse professional;
No applications received.
2-Year Term:
1 position for a Juvenile Defense Attorney;
No applications received.
1 position for a representative of the local school system;
1) Joan Kister requested reappointment
1 position for the Sheriff or his designee;
1) Deputy Sheriff Mark Sharlow requested appointment
1 position for the Chief Court Counselor:
1) David R. Carter requested reappointment
1 position for a representative of Mental Health
No applications received.
A motion was made by Commissioner Puryear and carried 5-0 to reappoint John
Hill (Parks and Recreation), Joan Kister (local school system) and David Carter (Chief
Court Counselor) as well as to appoint Deputy Mark Sharlow (Sheriff’s designee) to the
Juvenile Crime Prevention Council each for a 2-year term.
- Nursing Home Advisory Committee
1-Year Initial Term; 3-Year Reappointment; 3 positions available
1) Carol Reed requested reappointment
2) Amy Bailey Fox requested appointment
A motion was made by Commissioner Jeffers and carried 5-0 to reappoint Carol
Reed for a 3-year reappointment and to appoint Amy Fox for an initial 1-year term to the
Nursing Home Advisory Committee.
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- Person Area Transportation System Board
3-Year Term; 4 positions available, seeking citizens that can represent or are
affiliated with
private industry
No applications received
public health
1) LeighAnn Creson requested reappointment
social services
1) Melinda Hudson requested reappointment
vocational services
1) Lisa Jeffreys requested reappointment
A motion was made by Commissioner Clayton and carried 5-0 to reappoint
LeighAnn Creson (public health), Melinda Hudson (social services) and Lisa Jeffreys
(vocational services) to the Person Area Transportation System Board, each for a 3-year
term.
- Tourism Development Authority
3-Year Term: 1 position available
1) Blossom Gardner requests appointment
2) Saundra Clemmons requests appointment
3) Tommy Winstead requests reappointment
It was the consensus of the Board to hold informal interviews with the applicants
of the Tourism Development Authority on January 4, 2016 starting at 6:30pm and by such,
the Clerk to the Board will notify each of the applicants.
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CHAIRMAN’S REPORT:
Chairman Newell had no report.
MANAGER’S REPORT:
County Manager, Heidi York had no report.
COMMISSIONER REPORT/COMMENTS:
Commissioner Jeffers reported he attended a NACo board of directors’ meeting in
Colorado Springs noting the following issues were discussed:
• Department of Labor’s review for overtime pay for employees making $50,000
or lower as compared to the current rule at $23,000 or below;
• ADA accessibility requirements to potentially have a mechanism in place for
people with impairments to view or hear the meetings streamed online; and
• Opposition to Affordable Care Act imposing an excise tax of 40% starting in
2018 on health plans whose value is more than $10,200 for individual coverage
and $27,500 for a family (the tax only applies to the amounts that exceed the
threshold); also referred to as “Cadillac tax.”
Commissioner Jeffers added that Ms. Janet Hunt, former EMS employee has
passed.
Commissioner Clayton requested by former commissioner Frances Blalock be
added to the Board’s next agenda for an update of the Solid Waste status.
Vice Chairman Kendrick reported low ridership in the downtown loop over the last
year and said it may not survive if the ridership does not increase.
Commissioner Puryear congratulated Chairman Newell and Vice Chairman
Kendrick on their new roles for the Board.
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CLOSED SESSION #1
A motion was made by Vice Chairman Kendrick and carried 5-0 to enter into
Closed Session per General Statute 143-318.11(4) at 10:01pm to discuss matters relating
to the location or expansion of industries or other businesses in the area served by the public
body with the following individuals permitted to attend: County Manager, Heidi York,
Clerk to the Board, Brenda Reaves, County Attorney, Ron Aycock, Economic
Development Director, Stuart Gilbert, and Eaton representatives Bobby Psaropoulos,
Christopher Hess, Scott Bailey and Tim Krohn.
A motion was made by Vice Chairman Kendrick and carried 5-0 to return to open
session at 10:43pm
ADJOURNMENT:
A motion was made by Commissioner Jeffers and carried 5-0 to adjourn the
meeting at 10:43pm.
_____________________________ ______________________________
Brenda B. Reaves David Newell, Sr.
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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1/4/2016
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
General Government 14,451
Public Safety 17,652
Human Services 58,305
Education 86,500
Transportation (503)
Culture and Recreation 2,390
Transfer to Other Funds 30,017
Contingency (12,058)
REVENUES General Fund
Intergovernmental 155,076
Other Revenues 11,678
Fund Balance Appropriation 30,000
EXPENDITURES Person Industries & MRF Fund
Community Rehab Prog Services (237)
REVENUES Person Industries & MRF Fund
Intergovernmental (254)
Transfers from Other Funds 17
EXPENDITURES Emergency Telephone System 639,685
REVENUES Emergency Telephone System 639,685
EXPENDITURES Economic Catalyst Fund 133,750
REVENUES Economic Catalyst Fund 133,750
EXPENDITURES Roxplex and Various Improvements (280,000)
REVENUES Roxplex and Various Improvements (280,000)
Explanation:
BUDGET AMENDMENT
Recognize revenue from Morale Concessions sales ($788); increase in projected fleet sales revenue ($5,000);
transfer contigency funds (-$4,207) to cover unemployment insurance charges associated with an old account in
Human Resources ($4,207); transfer contigency funds (-$7,851) to cover unemployment insurance charges in the
Jail, Emergency Communications, DSS, PI ($17), and Human Resources ($7,851); receipt of the 2015
Governor's Crime Commission Grant for the Sheriff's department ($15,000); reductions in ROAP distribution
based on final funding award (-$757); receipt of lottery funds for Person County Schools ($86,500); receipt of
vehicle insurance claim for Parks and Recreation ($4,790); reduction of Library grant from BA-11, which was
mistakenly budgeted twice (-$2,400); changes to DSS intergovernmental grants ($56,479); recognize donation to
DSS ($1,100); per auditor's instructions, recognize capital lease proceeds for E911 EPlus leased equipment for
FY16 ($639,685); receipt of One NC pass-through economic development incentives for Spuntech ($58,750);
receipt of One NC pass-through economic development incentives for CertainTeed ($75,000); budget transfer of
funds from Fund 100 to Fund 480 ($30,000); adjust budget for Roxplex and Various Improvements project due to
large variances in actual bids, as well as determined amounts for issuance costs and contingency (-$280,000).
BA-1345
AGENDA ABSTRACT
Meeting Date: Jan. 4, 2016
Agenda Title: Rural Design Challenge grant
Summary of Information: The Citizens’ Institute on Rural Design (CIRD) is offering a technical
assistance grant to rural communities to gather citizen input about a design challenge that the
community faces. If the grant is received, the county will receive a $10,000 cash stipend for planning
and hosting a two-and-a-half day community design workshop and follow-up sessions. The grant
requires a $10,000 match, which will be met through in-kind donations.
Staff has decided to request funds for design assistance with the use/reuse of the Norfolk Railroad
Corridor between Uptown Roxboro and Downtown Durham. In the event that Person County
receives the award, a two-and-a-half day workshop will be held to gather input from citizens,
cyclists, the Planning Board, the Parks and Recreation Board and other stakeholders about the
location of the trail and the trail amenities.
The Piedmont Conservation Council will write and submit the grant application on behalf of Person
County.
The grant application is due Jan. 12th. Award notification will occur in March 2016.
Recommended Action: Direct staff to apply for the grant
Submitted By: Assistant County Manager, Sybil Tate
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AGENDA ABSTRACT
Meeting Date: January 4, 2016
Agenda Title: Cooperative Extension Grant Applications
Summary of Information:
Very Important Parents grant: The Very Important Parents (VIP) grant, which is funded through
the Department of Health and Human Services, is up for renewal for another three-year funding
cycle. This program teaches parenting skills to young parents using the “Parents as Teachers”
curriculum. The program is designed to provide early detection of developmental delays and
health issues in small children, and parent education to help parents understand their role in
encouraging their child's development from the beginning. The goal is to improve school
readiness for children entering kindergarten.
This grant requires a 25% match, which can be in-kind, money, or a combination of both in-kind
and cash. The match requirement increased to 25% from a 19% match requirement during the
current round of funding. Person County currently receives $115,000 from the Department of
Health and Human Services and provides $22,000 in in-kind services as the match for the grant.
We are requesting approval to submit the Parents as Teachers grant application in the amount of
$115,000, plus the county match of at least $28,750 utilizing in-kind contributions. No cash
match is required.
Incredible Years grant: The Department of Health and Human Services is accepting applications
from community organizations to implement the “Incredible Years” program for parents of 3- to
6-year-old children. The goal of the program is to advance the social and emotional behavior of
children of all ethnic groups through a series of interlocking parent, teacher and child programs
supported by more than thirty years of clinically proven worldwide research. Incredible Years is
an evidence-based program that develops positive parent-teacher-child relationships, assists in
preventing and treating behavior problems, and promotes social, emotional, and academic
competence of children. This program is not offered in Person County at this time.
This program does not require a local match, but applications that show local participation score
higher when applications are considered for funding. Person County has applied for this funding
before but has not been successful. Since there is not a match requirement, we request approval
to submit an application requesting $125,000 to fund two positions, and use in-kind contributions
to demonstrate local commitment to the program. No cash match is required.
Recommended Action: Direct Extension staff to apply for the grants
Submitted By: Paul Westfall, Cooperative Extension Director
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NC DHHS Notice of Funding Availability
DHHS Division/Office issuing this notice: Division of Social Services/ Child Welfare Services/ Community Based
Programs
Date of this Notice: December 16, 2015
Title of the Funding Program: Children’s Trust Program Services Request for Application
Purpose of Program:
The purpose of the NC Children’s Trust Program Services RFA is to award grant funds to public, private,
or tribal agencies to provide evidence-based or evidence-informed, family support services for children and
families in North Carolina. These community-based services reduce the risk of child abuse and neglect by
promoting protective factors that strengthen and support families. They also improve children’s well-being
by increasing their safety, stability, and support. In essence, these services enhance parents and caregivers’
abilities to nurture their children’s optimal health and development within a supportive community
environment. North Carolina Children’s Trust Program Services advance the NCDHHS’ vision that All
North Carolinians will enjoy optimal health and well-being. If the contract is not executed, families and
caregivers will be at greater risk of abuse and/or neglect of children.
The Division of Social Services will award approximately $4,430,000 in award funds for SFY
2017 to community-based organizations providing evidence-based and evidence-informed
children’s trust program services to children and their families. During the overall three-year
grant cycle from July 1, 2016 until June 30, 2019, NC DSS expects to award approximately
$13,290,000 in grant funds for children’s trust program services. Contract renewal in SFY 2018
and SFY 2019 is required, but depends on availability of funding, contractor performance, and
contractual compliance.
Description of the Program:
The North Carolina Children’s Trust Program Services will support community-based programs to provide
outreach, support and services to children and families identified as being at-risk of compromised health
and safety to eliminate or reduce those risks by promoting protective factors that strengthen and support
families. Grants will be awarded throughout the state. Funding will only be awarded to agencies that
meet all of the following requirements:
1. Provide voluntary services based on the Principles of Family Support Practice.
2. Demonstrate a commitment to meaningful parent engagement and leadership opportunities.
3. Provide prevention services that target populations most at risk of child abuse of neglect.
4. Promote two or more of the five protective factors linked to lower incidence of child abuse and neglect.
5. Provide services that demonstrates an acceptable level of evidence-based or evidence informed practice with
implementation support. The majority of funding will be awarded to agencies implementing:
• Incredible Years Pre-School BASIC Parent Program for parents of children 3-6
• Incredible Years School-Age BASIC Parent Program for parents of children 6-12
• Strengthening Families Program for parents of children 6-11
• Circle of Parents
6. Use outcome accountability and evaluation tools to demonstrate positive outcomes for children and families.
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Eligibility:
Any tribal government, community–based, public or private nonprofit, tax-exempt organization (including faith-based),
school system or local government agency that is duly incorporated and registered under North Carolina Statutes is
eligible to apply provided they meet the following requirements:
• Applicants have completed registration with the Secretary of State. For more information,
visit: https://www.secretary.state.nc.us/corporations/feenpc.aspx.
• Applicants and subcontractors must follow E-Verify requirements found in HB786
(http://www.ncga.state.nc.us/gascripts/BillLookUp/BillLookUp.pl?Session=2013&BillID=hb+786). This requires
contractors and the contractor’s subcontractors to comply with the requirements of Article 2 of Chapter 64 of the
General Statutes (http://www.ncleg.net/EnactedLegislation/Statutes/HTML/ByArticle/Chapter_64/Article_2.html).
• Applicants’ Internal Revenue Service (IRS) exemption letter must be current within five years.
• Applicants’ Employer Identification Number (EIN), IRS tax exemption status documents, and registration with
the Secretary of State must be consistent with both the name of agency and the EIN provided.
How to Apply: Visit http://www2.ncdhhs.gov/dss/pubnotice/ to download the application. Please open it with
Internet Explorer or Chrome.
Letter of Intent Deadline: January 5, 2016
Technical Assistance Webinar: January 6, 2016 from 10:00 to
11:30 am athttps://global.gotomeeting.com/join/661472381
Question Submission Deadline: January 11, 2016
Application Deadline: February 1, 2016 by 5:00 pm
For More Information, Contact:
Deborah Day
Program Consultant
(919) 527-6436
deborah,day@dhhs.nc.gov
Deborah Day
Family Support Consultant
NC Division of Social Services, Child Welfare
North Carolina Department of Health and Human Services
(919) 527-6436 office
(919) 334-1147 fax
deborah.day@dhhs.nc.gov
820 S. Boylan Avenue, McBryde Building
Raleigh, NC 27603
2410 Mail Service Center
Raleigh, NC 27699-2410
50
AGENDA ABSTRACT
Meeting Date:
January 4, 2016
Agenda Title:
Analysis of two waste options -Expand landfill vs. Transport to Granville County
Summary of Information:
At the Board’s December 7, 2015 meeting, Commissioner Clayton requested former
commissioner Frances Blalock be added to the Board’s next agenda for an update of the Solid
Waste status.
An analysis of both waste options will be presented showing expanded economic impacts, but
mostly focusing on human and environmental impacts.
A rebuttal of the S & G report will be presented.
Attention will be brought back to the County's Future Strategic plan. A focus will be on Goals
#1, #2 and #3. Maintain aesthetic quality of county, promote environmentally responsible
development, Protect and improve Person County's air, land and water.
Recommended Action:
Because more than 100 citizens wrote the strategic plan and they placed more value on making
sure our land, water and air are not polluted and/or contaminated, the recommendation being
presented is close the landfill and take our garbage to Granville County. If our environment
becomes hostile to healthy living, we are doomed. Prevention is possible and is more
economical that correction. Hopefully, in the not so distant future we will build our own
landfill. People should take care of their own trash.
Submitted By:
Frances Blalock
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AGENDA ABSTRACT
Meeting Date: January 4, 2016
Agenda Title: Uptown Development Report
Summary of Information: This report is intended to provide the Board with an overview of
major accomplishments in the Uptown district during the 2015 year. In addition to the local
achievements and improvements, this report will also highlight accolades from the North
Carolina Main Street Center and National Main Street Center.
Recommended Action: Accept Report
Submitted By: Lauren Wrenn, Uptown Development Director
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Special Year-End Report from the
Office of the Uptown Development Director
The year 2015 marked an especially productive and exciting year for Uptown Roxboro.
From numerous private development projects, to national acknowledgement of local
achievements, the Main Street district certainly saw great changes throughout the year. The
following are some highlights of this year’s notable accomplishments for Uptown Roxboro.
• Over $900,000 in public and private investments to Uptown projects
• 8 new businesses opened, creating multiple new jobs
• 6 storefronts underwent total façade redevelopments
• Selected as North Carolina’s representing Main Street community for the 2016
publication of “Main Streets Across America,” presented by National Life Group.
In addition to the major accomplishments of the Uptown district, the Roxboro
Development Group also saw tremendous growth and success in 2015. The following are
highlights of Roxboro Development Group successes over the calendar year.
• Achieved National Main Street Accreditation for Uptown Roxboro. This is the first
time in the organization’s 20+ year history this was accomplished
• Logged over 1,000 hours of volunteer service hours from community members
• Brought over $40,000 worth of sales to Uptown businesses during various
promotional events
• Held one of Uptown’s most successful events, the Rox N Roll Cruise-In, which
attracted more than 400 different vehicles from all across NC and VA
• Partnered with the City of Roxboro, Person County, and Hall’s Agribusiness to
launch the beginning of a remarkable Uptown redevelopment project at the Abbitt
Street Alleyway
As you can see, Uptown Roxboro is once again a bustling site for development and
growth, which is indicative of the transformations yet to come. We are so very excited
about all of the wonderful things that have taken place over the past year, and cannot wait
to see even more progress in 2016.
I share all of this information with you, not to boast, but to impress upon you the
importance of Uptown Revitalization in all economic development efforts. In an April 2015
press release, the NC Department of Commerce touted more than $2.2 billion dollars in
public and private community investment through the efforts of Main Street programs
since 1980, and the creation of more than 1,011 new jobs for the state in a single year. This
information, coupled with the highlights above, show just a glimpse of the many ways Main
Street Revitalization is important to the overall success of a community. The Roxboro
Development Group is honored to serve this wonderful town. We truly believe this is a
special place to visit, or call home, and appreciate the efforts of our many partners and
volunteers in making these changes possible.
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AGENDA ABSTRACT
Meeting Date: January 4, 2016
Agenda Title: Recycling Disposal Fee for TVs and Computer Monitors Containing Cathode
Ray Tube (CRT) Glass
Background: In 2010, North Carolina legislators banned television and computer equipment
from landfills. Since then, the State has provided local governments with funding to offset the
cost of disposing of CRT glass and provided State-approved contractors to collect the waste.
Summary of Information: In 2015, Person County received $3,019.64 from the State to offset
the cost of disposing of television and computer equipment. Under the State contract, the State-
approved contractor collected TV’s for free and glass monitors at the State’s contract rate.
However, since April 2015 all of the State-approved contractors have withdrawn or been
removed from the contract.
The private market is charging .15-.25 cents per lbs. and the new State contract may be even
higher than the current market rate. Thus, the funds from the State will no longer cover the cost
of collection. PCRC proposes charging residents $16 for each TV/glass computer monitor that is
dropped off.
Recommended Action: Add a $16 fee for TV and glass computer monitor disposal to the FY15-
16 Fee Schedule.
Submitted By: Becky Clayton, Person Industries Director
Amanda Everett, Person Industries Assistant Director
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AGENDA ABSTRACT
Meeting Date: January 4, 2016
Agenda Title: Appointment to Research Triangle Regional Partnership
Summary of Information:
Person County’s representatives for fiscal year 2015-2016 as appointed by the Board of
Commissioners are Stuart Gilbert, Person County Economic Development Director, Randy
Reynolds, former member of the Person County Economic Development Commission, and,
Lauren Wrenn, Uptown Development Director.
Randy Reynolds submitted his resignation on December 16, 2015 as one of the Person County,
NC three representatives on the Research Triangle Regional Partnership (RTRP) Board of
Directors and RTRP’s executive committee member effective upon the appointment of his
replacement because he is no longer actively involved in Person County economic development.
Recommended Action:
The Person County Economic Development Commission recommended unanimiously at their
December 17, 2015 meeting to recommend that the Person County Board of Commissioners
nominate and appoint Chairman, David Newell to fulfill the unexpired term to June 30, 2016 for
both the RTRP Board of Directors and for the RTRP executive committee on behalf of Person
County.
Submitted By: Stuart C. Gilbert, MPA, MURP, CEcD, NCBIC
55
AGENDA ABSTRACT
Meeting Date: January 4, 2016
Agenda Title: Economic Development Commission Request for a Composition Title
Change
Summary of Information: The Economic Development Commission (EDC) heard from
Piedmont Community College President, Dr. Bartlett stating that that the position of Dean of
Corporate and Occupational Training is no longer a funded position and the ex-officio member of
the EDC that was previously reserved for PCC’s Dean of Corporate & Occupational Training is
requested to be served by the PCC representative of workforce training.
Recommended Action:
The Person County Economic Development Commission recommended unanimously at their
December 17, 2015 meeting to recommend that the Person County Board of Commissioners
modify the EDC Composition by changing the title of the following ex-officio member from:
“Piedmont Community College’s Dean of Corporate and Occupational Training” to “ Piedmont
Community College’s representative of workforce training”.
Submitted By: Stuart C. Gilbert, MPA, MURP, CEcD, NCBIC
PC Economic Development Director
56
PROPOSED
2016
Person County Board of Commissioners
COMMITTEE ASSIGNMENTS
Chairman David Newell, Sr.
Airport Commission
Board of Equalization and Review
Economic Development Commission
Juvenile Crime Prevention Council
Region K Workforce Development Board
Vice Chairman Tracey L. Kendrick
Animal Control Advisory Committee
Health Board
Library Board
Person Area Transportation System Board
Person County Senior Center Advisory Council
Commissioner Jimmy B. Clayton
COG Board
Kerr Tar RPO - TAC
NCACC District Director
OPC Community Operations Board
Upper Neuse River Basin Association
Commissioner Kyle W. Puryear
Board of Equalization and Review Alternate
E-911 Committee
High Speed Internet Committee
Local Emergency Planning Committee
Commissioner B. Ray Jeffers
Board of Equalization and Review Alternate
Extension Advisory Committee
Environmental Issues Advisory Committee
Fire Chief’s Association
Home Health & Hospice Advisory Committee
Home & Community Care Block Grant Adv. Committee
NACo Board of Director
Person County Partnership for Children
Recreation Advisory Board
Social Services Board
Proposed for Adoption by the Board of Commissioners January 4, 2016
57