Agenda Packet March 14 2016PERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
March 14, 2016
9:00am
(Meeting to be held in the County Office Building Auditorium)
CALL TO ORDER…………………………………………………... Chairman Newell
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
RECOGNITION OF LOCAL GOVERNMENT DAY ….. Welcome & Introductions
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10 minute segment
which is open for informal comments and/or questions from citizens of this
county on issues, other than those issues for which a public hearing has been
scheduled. The time will be divided equally among those wishing to comment.
It is requested that any person who wishes to address the Board, register with
the Clerk to the Board prior to the meeting.
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ITEM #1
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A. Approval of Minutes of February 29, 2016,
B. Budget Amendment #16, and a
C. Proclamation for The Week of the Young Child (to be read and presented at
the Chamber of Commerce’s Good Morning Coffee Hour in April.)
NEW BUSINESS:
ITEM #2
Improvements to the Recycling Center Building …………Sybil Tate & Ray Foushee
ITEM #3
A Resolution Authorizing a Sale of an Insignificant
Portion of County Property …………………………………………………. Sybil Tate
ITEM #4
Consideration to change the location of the June 6, 2016
regular scheduled Board meeting to accommodate
June 7, 2016 primary election ………………………………………. Brenda B. Reaves
ITEM #5
Person County Senior Center: Schematic Design Proposal ……………... Heidi York
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
CLOSED SESSION #1
Closed Session per General Statute 143-318.11(a) (3) to consult with an attorney and
General Statute 143-318.11(a) (5) to establish, or to instruct the public body's staff
or negotiating agents concerning the position to be taken by or on behalf of the public
body in negotiating the price and other material terms of a contract with the following
individuals permitted to attend: County Manager, Heidi York, Clerk to the Board,
Brenda Reaves, County Attorney, Ron Aycock (via conference call), Assistant County
Manager, Sybil Tate, and Mike Brinchek
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate
by the Board.
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PERSON COUNTY BOARD OF COMMISSIONERS FEBRUARY 29, 2016
MEMBERS PRESENT OTHERS PRESENT
David Newell, Sr. Heidi York, County Manager
Tracey L. Kendrick C. Ronald Aycock, County Attorney
Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear
B. Ray Jeffers
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, February 29, 2016 at 9:00am in the Commissioners’ meeting
room in the Person County Office Building.
Chairman Newell called the meeting to order. Commissioner Clayton gave an
invocation and Commissioner Puryear led the group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Puryear and carried 5-0 to add an item to
the agenda for consideration to adopt a Resolution Appointing Review Officers, to move
the request from the ABC Board to increase compensation for its board members to be the
first item on the agenda and to approve the agenda as adjusted.
REQUEST FROM THE ABC BOARD TO INCREASE COMPENSATION FOR ITS
BOARD MEMBERS:
Michael Laws, ABC Board Chair on behalf of the ABC Board requested approval
from the Board of Commissioners for an increase in per diem compensation to $100 for
ABC Board members and $150 for the ABC Board Chairman. Currently the Chairman
receives $100 and the members receive $50 per diem noting the last increase was in May
1997.
The ABC Board meets monthly and operates totally self-sufficient required no
County funding noting that in the last fiscal year, the ABC Board contributed $218,480 to
the County General Fund, $28,000 to law enforcement fund and $18,000 toward alcohol
education and rehabilitation.
A motion was made by Commissioner Jeffers and carried 5-0 to approve the
request from the ABC Board to increase per diem compensation to $100 for ABC board
members and $150 for the ABC Board Chairman.
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PUBLIC HEARING:
REQUEST BY PERKINS SOLAR LLC FOR A SPECIAL USE PERMIT FOR A
SOLAR FARM (ELECTRICAL GENERATING FACILITY) ON THE SOUTH
SIDE OF CAVEL CHUB LAKE ROAD, ROXBORO TOWNSHIP, TAX MAP 141
PARCEL 1:
A motion was made by Commissioner Puryear and carried 5-0 to open the duly
advertised public hearing for a request by Perkins Solar LLC for a Special Use Permit for
a solar farm (electrical generating facility) on the south side of Cavel Chub Lake Road,
Roxboro Township, Tax Map 141 Parcel 1.
The public hearing set to hear a request by Perkins Solar LLC for a Special Use
Permit for a solar farm (electrical generating facility) on the south side of Cavel Chub Lake
Road, Roxboro Township, Tax Map 141 Parcel 1 required a quasi-judicial zoning decision
whereby witnesses are to be sworn in and subject to cross examination, no ex parte
communication and requires findings of fact. Chairman Newell administered the Oath of
Sworn Testimony to the following individuals who would offer testimony during the public
hearing:
Michael Ciriello, Beth Trahos, Rich Kirkland, Rich Moretz
Planning Director, Michael Ciriello stated the County has received a Special Use
Permit request from Perkins Solar LLC for a solar energy generator on Cavel Chub Lake
Road, Tax Map 141, Parcel 1. Mr. Ciriello noted electrical generating facilities are allowed
with a Special Use Permit in the Rural Conservation District. The site plan shows the
proposed solar panel, three inverters and access to the site. The solar farm will contain rows
of Photovoltaic (PV) cell panels mounted on posts set in the ground individually. The plans
show approximately 9,324 solar panels manufactured by Canadian Solar (model: 6X-300P)
1954 x 9, 82 x 40 mm (7693 x 38.7 x 1.57 in) 22 kg (48.5 lbs). Each panel has a 300 watt
capacity. The power is then sold through a Power Purchase Agreement to Duke Energy
Progress. This site is not equipped to store power and does not involve known hazardous
materials. This site will not require a well or septic system. The use will be unmanned and
only visited periodically for routine maintenance. Due to the construction of the solar
panels, water is able to flow through them.
Mr. Ciriello stated the plan shows a thirty foot access to the site off of Cavel Chub
Lake Road. The zoning ordinance requires a twenty foot access to the site. The Ordinance
also requires that travelways and driveways to be paved which includes a turnaround for
emergency vehicles. A driveway permit will have to be obtained from NCDOT. A six foot
chain link fence with barbed wire will enclose the facility.
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Mr. Ciriello said the area is primarily single family dwellings along with an old
industrial facility which has been vacant for over twenty years. The single family dwellings
are a mixture of stick built homes and doublewides. The Roxboro City limits are located
nearby and the uses found are residential properties, used car lots and an old industrial
facility (C & A) on US 501. The City’s wastewater treatment facility is located on Cavel
Chub Lake Road near this site.
On receiving the recommendation of the Planning Board, the County
Commissioners shall consider the application and said recommendation and may grant or
deny the Special Use Permit requested. The Special Use Permit, if granted, shall include
such approved plans as may be required. In granting the permit, the County Commissioners
shall find:
1. That the use will not materially endanger the public health or safety if located
where proposed and developed according to the plan as submitted and
approved.
2. That the use meets all required conditions and specifications.
3. That the use will not substantially injure the value of adjoining or abutting
property, or that the use is a public necessity, and
4. That the location and character of the use if developed according to the plan as
submitted and approved will be in harmony with the area in which it is to be
located and in general conformity with the comprehensive plan.
The Person County Land Use Plan’s “Future Land Use Map” shows this area as
Suburban Residential. It is defined as Residential land uses including subdivisions and
manufactured home parks at densities of 1-3 dwelling units per acre; commercial, office,
industrial, public/institutional uses meeting locational criteria. Locational criteria for non-
residential uses within this land use category would include frontage and access to a major
State highway or secondary road, proximity to similar uses and spatial separation from
non-compatible uses such as existing residential development. Land uses within this
category could develop with or without public sewer.
Mr. Ciriello stated should the Board of Commissioners grant approval of the
Special Use Permit, the following conditions should be included:
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1. Applicant to obtain a driveway permit from NCDOT. A copy of the permit to be given
to Planning and Zoning prior to issuance of a zoning permit.
2. Applicant to obtain Erosion and Sedimentation Control Plan. A copy of the approved
plan and approval letter to be given to Planning and Zoning prior to issuance of Zoning
Permit.
3. A final “as built” to be submitted to Planning and Zoning prior to issuance of a
Certificate of Occupancy.
4. Access to the site to be minimum of 20 feet in width, parking to accommodate two
vehicles (each 9’ x 18”) and turnaround minimum of seventy feet (driving surface) for
emergency vehicles.
5. Applicant to obtain all Federal, State and Local permits that are required.
6. Applicant to meet all conditions of the Person County Zoning Ordinance.
7. Applicant will need to obtain a Zoning Permit and Building Permit from Person County
prior to any construction.
Mr. Ciriello stated the Planning Board, at their January 14, 2016 meeting, voted 6
to 1 to recommend approval of the special use permit request, to include the seven
conditions listed by staff, that it met the findings of fact and was in keeping with the
comprehensive plan.
Commissioner Jeffers asked Mr. Ciriello to explain the Planning Board’s dissenting
vote to which Mr. Ciriello did not know the reason.
Speaking in favor of the request, Ms. Beth Trahos, an attorney with Smith Moore
Leatherwood of 434 Fayetteville Street, Suite 2800, Raleigh, NC representing Cypress
Creek Renewables, the interest owner of Perkins Solar, LLC related to the Special Use
Permit Application for a solar farm on the south side of Cavel Chub Lake Road, Roxboro
Township, Tax Map 141, Parcel 1. Ms. Trahos submitted a packet to the Clerk to the Board
and all Commissioners containing a copy of the Special Use Application as well as
Affidavits for experts, Richard C. Kirkland, Jr., MAI related to Property Impact Analysis
and Richard Moretz related to the Site Plan. Ms. Trahos stated that both Mr. Richard
Kirkland and Mr. Richard Moretz were present in the audience and available for questions.
There was no one appearing before the Board to offer testimony in opposition to
the request by Perkins Solar LLC for a Special Use Permit for a solar farm (electrical
generating facility) on the south side of Cavel Chub Lake Road, Roxboro Township, Tax
Map 141 Parcel 1.
A motion was made by Commissioner Puryear and carried 5-0 to close the public
hearing for a request by Perkins Solar LLC for a Special Use Permit for a solar farm
(electrical generating facility) on the south side of Cavel Chub Lake Road, Roxboro
Township, Tax Map 141 Parcel 1.
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CONSIDERATION TO GRANT OR DENY A REQUEST BY PERKINS SOLAR
LLC FOR A SPECIAL USE PERMIT FOR A SOLAR FARM (ELECTRICAL
GENERATING FACILITY) ON THE SOUTH SIDE OF CAVEL CHUB LAKE
ROAD, ROXBORO TOWNSHIP, TAX MAP 141 PARCEL 1:
A motion was made by Vice Chairman Kendrick and carried 5-0 to grant
approval of request by Perkins Solar LLC for a Special Use Permit for a solar farm
(electrical generating facility) on the south side of Cavel Chub Lake Road, Roxboro
Township, Tax Map 141 Parcel 1, including the following conditions as recommended by
the Planning Board as the request met the findings of fact and the use was in keeping with
the County’s comprehensive plan:
1. Applicant to obtain a driveway permit from NCDOT. A copy of the permit to be
given to Planning and Zoning prior to issuance of a zoning permit.
2. Applicant to obtain Erosion and Sedimentation Control Plan. A copy of the
approved plan and approval letter to be given to Planning and Zoning prior to
issuance of Zoning Permit.
3. A final “as built” to be submitted to Planning and Zoning prior to issuance of a
Certificate of Occupancy.
4. Access to the site to be minimum of 20 feet in width, parking to accommodate two
vehicles (each 9’ x 18”) and turnaround minimum of seventy feet (driving surface)
for emergency vehicles.
5. Applicant to obtain all Federal, State and Local permits that are required.
6. Applicant to meet all conditions of the Person County Zoning Ordinance.
7. Applicant will need to obtain a Zoning Permit and Building Permit from Person
County prior to any construction.
PUBLIC HEARING:
REQUEST BY RANDY AND TANYA EAKES TO REZONE 43.4 ACRES ON
WHITT TOWN ROAD (TAX MAP 104 PARCEL 4) ROXBORO TOWNSHIP,
FROM RESIDENTIAL TO RURAL CONSERVATION:
A motion was made by Commissioner Puryear and carried 5-0 to open the duly
advertised public hearing for a request by Randy and Tanya Eakes to rezone 43.4 acres on
Whitt Town Road (Tax Map 104 Parcel 4) Roxboro Township, from Residential to Rural
Conservation.
Planning Director, Michael Ciriello stated the County has received an application
from Randy and Tanya Eakes to amend the official zoning map to rezone a 43.4 acre parcel,
Tax Map 104 Parcel 4 on Whitt Town Road from Residential to Rural Conservation (RC).
If rezoned, all land uses permitted in the RC District will be allowed. The general intent
of the RC District is to provide for limited land use controls in area with limited non-
agricultural development. The area along Whitt Town Road is primarily zoned Residential.
There is one parcel that is zoned B-1 (Highway Commercial) that was rezoned in 1991 so
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that the property owner could operate a used car lot, which is no longer on the property; it
is used as single family residential. The area is mainly single family residential structures
and large farm parcels. A map showing the area and the zoning of all of the parcels was
included in the Board packet materials. Typical uses permitted by right in the RC District
are as follows: ABC store, retail sales, banks, bowling alley, carwash, convenience store,
dry cleaners, single family dwelling, multi-family dwelling, fire station/law enforcement
center, funeral home, golf course, nursery (plants), professional office, reception center for
recycling, mini-storage facility, etc. There are many other uses allowed with a Special Use
Permit such as asphalt and asphalt production, automobile repair, camper/recreational park,
electrical generating facility, Industrial operations, Mobile Home Park, private recreation
for profit, etc. There are other uses allowed with a Conditional Use Permit: flammable
storage, school, private or public and storage of coal by products.
Mr. Ciriello stated the Planning Board held a Public Hearing on January 14, 2016
and voted unanimously to recommend approval of the rezoning request based on the Land
Use Plan considering this area as suburban residential and the Land Use Plan which
promotes continued economic investment through retention and expansion of existing
industrial concerns and the recruitment of new industrial and commercial businesses and
that it was in keeping with the comprehensive plan.
Mr. Randy Eakes, one of the property owners who made the request to rezone the
43.4 acre parcel on Whitt Town Road from Residential to Rural Conservation requested
the Board of Commissioners to approve the request.
There were no other individuals to appear before the Board to speak in favor of or
in opposition to the request by Randy and Tanya Eakes to rezone 43.4 acres on Whitt Town
Road (Tax Map 104 Parcel 4) Roxboro Township, from Residential to Rural Conservation.
A motion was made by Commissioner Jeffers and carried 5-0 to close the public
hearing for a request by Randy and Tanya Eakes to rezone 43.4 acres on Whitt Town Road
(Tax Map 104 Parcel 4) Roxboro Township, from Residential to Rural Conservation.
CONSIDERATION TO GRANT OR DENY REQUEST BY RANDY AND TANYA
EAKES TO REZONE 43.4 ACRES ON WHITT TOWN ROAD (TAX MAP 104
PARCEL 4) ROXBORO TOWNSHIP, FROM RESIDENTIAL TO RURAL
CONSERVATION:
A motion was made by Commissioner Jeffers and carried 5-0 to approve of the
rezoning request by Randy and Tanya Eakes to rezone 43.4 acres on Whitt Town Road,
Tax Map 104, Parcel 4, Roxboro Township, from Residential to Rural Conservation noting
that it was in keeping with the county’s comprehensive plan.
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INFORMAL COMMENTS:
The following individuals appeared before the Board to make informal comments:
Ms. Margaret McMann of 304 Windsor Drive, Roxboro and Director of Tourism
Development Authority (TDA), informed the Board that new welcome to Person County
signs have been installed at all the state road entrances into Person County and funded by
the TDA. Ms. McMann thanked the County’s General Services Director, Ray Foushee and
staff for installation of the signs. Ms. McMann announced that a TDA app will soon be
available for smartphones. In her capacity serving as President of the Friends of the
Library, Ms. McMann extended an invitation for the Library’s Open House to be held from
1:00pm – 5:30pm on this date.
Ms. Frances Blalock of 1504 Surl Mt. Tirzah Road, Timberlake, requested the
Board of Commissioners to attend the NC Department of Environmental Quality’s meeting
focusing on proposed classification of coal ash on March 16, 2016 at 6:00pm in the County
Office Building Auditorium in which there will be an opportunity for public comments.
Ms. Blalock urged the members of the Board to meet with residents adjacent to the landfill
prior to discussion of a new franchise agreement with Republic.
Ms. Betty Blalock of 144 Tirzah Ridge, Rougemont and property owner adjacent
to the landfill asked the Board to review the current Special Use Permit held by Republic
as it relates to the daily tonnage as well as the list of individuals that live within one and
one-half miles to the landfill that have suffered with health conditions resulting from
environmental impacts from the landfill. Ms. Blalock stated the five testing wells at the
landfill are not currently in working order.
Chairman Newell asked for a copy of the Special Use Permit and the list of
individuals that Ms. Betty Blalock referred to in her informal comments.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Vice Chairman Kendrick and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of January 19, 2016,
B. Approval of Minutes of February 1, 2016,
C. Budget Amendment #15,
D. Resolution of Support for the US501 Relocation from Virgilina Road to SR1329,
E. Telamon Corporation’s Application for FY2016-2017 Community Services Block
Grant for Caswell, Person, and Rockingham Counties,
F. Amended 3-year renewal of Audit Contract for Fiscal Years 2015-2017,
G. Tax Adjustments for the month of February 2016,
a. Tax Releases
b. NC Vehicle Tax System pending refunds
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CONNECT NC BOND INFORMATION:
Ms. Beth Townsend, Piedmont Community College Director, Public Information
and Marketing shared the following information related to the Connect NC Bond:
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Ms. Townsend handed out a brochure distributed by the Connect NC Committee to
the Board that highlighted the Bond’s key facts and a listing of the Bond’s proceeds by
project category and by county. She said the distribution for Piedmont Community College
would be shared with Caswell County’s campus. Ms. Townsend noted Person County’s
campus would receive $3.4M and Caswell County’s campus would receive $1.45M.
Vice Chairman Kendrick stated opposition to the disclaimer for no tax increases
noting the last Bond passed in 2000 resulted in state taxes increasing in 2001.
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Vice Chairman Kendrick announced that a retraction to his recent editorial in the
newspaper would be published in March 3, 2016’s edition noting his information he used
for the editorial was based on the original bill and not the final bill, and for that, he
apologized.
Commissioner Jeffers stated the NC Association of County Commissioners’ Board
of Directors have adopted a resolution of support noting it would be prudent for the Board
of Commissioners to do so as well.
A motion was made by Commissioner Jeffers and carried 3-2 to adopt a resolution
of support for the Governor’s proposal for NC Bond. Chairman Newell and
Commissioners Clayton and Jeffers voted in support of the motion. Vice Chairman
Kendrick and Commissioner Puryear cast the dissenting votes.
Vice Chairman Kendrick and Commissioners noted their opposition to adopting a
resolution of support for NC Bond stating their desire for the Board of Commissioners not
to influence voters but to educate the voter.
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SOLID WASTE MANAGEMENT OPTIONS:
Assistant County Manager, Sybil Tate presented the Board with the following
recommended three options, based on economic analysis by Smith & Gardner including
pertinent background information, next steps, and the permitting process needed for
moving forward with each option are outlined below.
OPTION #1: Renegotiate current franchise agreement
Next steps: Should the Board decide to renegotiate, the Board must determine whether it
wants to 1) hire a negotiating firm to help with the negotiation or 2) negotiate on its own.
Smith & Gardner included an estimate of $10,600 to provide technical expertise during
negotiations. Staff has also investigated hiring an attorney who specializes in solid waste
issues. The estimated cost for such an attorney is $30,000 to $65,000 ($365/hr). The terms
of the contract must be in place before the permitting process can begin.
Permitting Process: If the footprint of the landfill does not change, then there are no local
permitting requirements. The County will need to approve the franchise agreement, which
requires a public hearing. The franchise agreement will be made part of Republic’s permit
submittal to NC Department of Environmental Quality (DEQ) for continued landfill
operations.
If there is a change in the project area included in the original permit, Republic will go
through the local planning process, which requires a Special Use Permit. The Special Use
Permit requires a Planning Board review and public hearing and approval from the Board
of Commissioners, which also includes a public hearing. The Board of Commissioners
must also approve the franchise agreement, which includes a public hearing. Once the local
permitting process is complete, Republic would be responsible for submitting a Substantial
Amendment to the Permit to the State DEQ. DEQ would review engineering and technical
parts of the permit application and the franchise would be made part of the application.
OPTION #2: Direct Haul to Granville County
Background: Staff met with the Granville County Manager to discuss the possibility of
Person County residents hauling waste to the Granville County landfill. Due to the low
amount of tonnage that Person County could guarantee, Granville County would most
likely only offer Person County residents the regular tipping fee, which is currently $42/ton
(currently, the City of Roxboro pays $40.14/ ton at Upper Piedmont). Hauling to the
Granville County landfill will add 34 miles to each trip the City of Roxboro makes to the
landfill. Staff also investigated hauling waste to the City of Durham and they may be able
to accept our waste at $44.50/ton. Hauling to the City of Durham’s transfer station could
add up to 64 miles per trip.
Next steps: If the Board decides to direct haul to Granville County, Granville County
recommends beginning the discussion with a meeting between two Person County
commissioners and two Granville County commissioners.
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Permitting Process: If the Board decides to construct convenience centers (drop-off sites)
in the county, then each location will require a Special Use Permit. The Special Use Permit
process requires Planning Board approval, which includes a public hearing at the Planning
Board meeting and Board of Commissioners approval, which also includes a public
hearing.
OPTION #3: County-owned, private-operated transfer station
Background: Per the consultant, the cheapest transfer station option would be to re-open
the old transfer station and haul waste to Granville County. Granville County has offered
a tipping fee of $42/ton. Staff has also discussed with the First Piedmont landfill in
Ringgold, VA; however, their facility only accepts commercial waste.
Next steps: The Board will likely need to exercise some of the one-year extensions, in order
to allow for time to site, permit, and construct a transfer station. This will require renewing
the Franchise Agreement and may require negotiation, which means the Board would need
to determine how to begin negotiations.
Permitting Process: The process for re-opening the old transfer station on Cedar Grove
Church Road would require a Special Use Permit, which involves Planning Board review
and a public hearing, as well as Board of Commissioners review and a public hearing. A
transfer station would also require a permit from the State.
Ms. Tate requested the Board to further discuss and direct staff on how to proceed.
Mr. Mike Brinchek with Smith & Gardner was available, in the audience, to answer any
questions.
Chairman Newell asked about the state’s proposal for a permit to become valid for
the life of the landfill to which Mr. Brincheck and County Attorney, Ron Aycock noted
that it is unknown at this time and was hopeful that by the end of the General Assembly’s
short session, an answer to his question would be known.
Chairman Newell asked Mr. Aycock if a Closed Session would be permissible to
address terms of the negotiation. Mr. Aycock stated the Board was authorized for a Closed
Session to consider and instruct its agents with conditions for the negotiations on behalf of
the County following Board action to renegotiate the current franchise agreement and upon
notification to Republic of that decision.
A motion was made by Vice Chairman Kendrick and carried 3-2 to renegotiate
the current franchise agreement with no change to the footprint (no expansion) utilizing
Smith & Gardner to provide technical expertise during negotiations. Chairman Newell,
Vice Chairman Kendrick and Commissioner Puryear voted in support of the motion.
Commissioners Clayton and Jeffers voted in opposition to the motion noting their
preference would have been to re-open the old transfer station and haul waste to Granville
County.
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Commissioner Jeffers asked the County Manager to update Granville County of the
Board’s action this date.
PROPOSAL TO LEASE TO THE STATE OF NORTH CAROLINA FOR THE
PROPOSED PUBLIC SAFETY COMMUNICATIONS TOWER TO BE LOCATED
AT MT. TIRZAH:
Assistant County Manager, Sybil Tate told the group that the State will install
public safety communication equipment for their VIPER system and allow the county to
hang VHF and broadband equipment on the tower proposed to be constructed at Mt. Tirzah.
Before the State can begin construction, a lease is required. Ms. Tate requested the Board
to approve and sign the proposal to lease to the State of NC for submission in order to begin
the leasing process. Ms. Tate noted that upon submission, the Attorney General’s office
will draft a lease document for the Board to review and approve. The drafting process can
take a year or more; once complete representatives from the State will present the draft
lease to the Board for approval.
A motion was made by Commissioner Puryear and carried 5-0 to submit the
proposal to lease to the State of NC for the drafting process to begin.
COUNTY HEALTH INSURANCE RENEWAL:
Commissioner Clayton noted the County moved to a self-funded insurance and as
the Board of Commissioners desires to receive options related to choosing a plan of
benefits for county employees, often times it is considered too late in the budgeting process,
he requested that the Board set a meeting in August 2016 to have presentations for the
Fiscal Year 2018 health insurance renewal process.
Chairman Newell recommended the process be opened up for a bid. Vice Chairman
Kendrick agreed and inquired also about the county considering hiring an agent to oversee
the renewal process as well as have staff dispense medications from the Health Department
along with enhanced wellness programs.
Commissioner Clayton suggested staff review other counties’ insurance programs,
i.e. Cumberland County and Durham County.
It was the consensus of the Board to have an insurance renewal presentation in
August 2016 for the next fiscal year renewal budgeting process.
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REQUEST TO PURCHASE A DE-ICING TRUCK FOR THE PERSON COUNTY
AIRPORT:
General Services Director, Ray Foushee stated Person County staff, along with Red
Mountain Aviation (the County’s Fixed Based Operator at the Airport), requested the
Board’s consideration for the purchase of a capital asset. Mr. Foushee said the Person
County Airport was in need of a de-icing truck noting it is in the operation manual for all
135 class aircraft (charter) that they are not supposed to land at an airport that does not
have de-icing equipment, whether or not the equipment was actually needed or used.
Relatively frequently, aircraft are diverted to Raleigh or Greensboro because Person
County does not have de-icing equipment.
Mr. Foushee noted that the Federal Surplus located in Raleigh had a de-icing truck
available for purchase. The de-icing International Truck has 278 miles and 359 hours. It’s
a 2001 International diesel 4700 model and it was driven from Ft. Bragg to Raleigh. Mr.
Foushee noted the only thing known it needs was a battery. Mr. Foushee further noted the
Federal Government paid $378,985.00 for this de-icer truck but the cost to the county will
be only $15,500.00. County Manager, Heidi York recommended that the Board appropriate
Fund Balance for the $15,500 if purchase if desired.
Vice Chairman Kendrick asked about the responsibility of the maintenance,
supplies, training for the de-icer truck to which Mr. Tougas confirmed Red Mountain
Aviation would be responsible related to the operations, supplies and use of the de-icer
truck. As a county asset, county staff would be responsible for the vehicle maintenance.
A motion was made by Commissioner Jeffers and carried 5-0 to proceed with the
purchase of the De-Icing Truck for the Person County Airport and appropriate $15,500
from the County’s Fund Balance.
As an option to Person County, Mr. Foushee stated Mr. Bill Tougas of Red
Mountain Aviation has offered to purchase the De-Icing Truck from Person County at the
end of the required 18-month period of maintenance and use, should the County not wish
to keep as an asset.
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APPOINTMENTS TO BOARDS AND COMMITTEES:
The Person County Board of Commissioners solicited volunteers to fill positions
on the following boards, commissions, authorities, and committees through advertisement
in the Courier-Times edition dated January 20, 2016 with notice to submit applications by
the deadline of February 16, 2016.
The highlighted board denotes a competitive board which may be eligible for the
informal interview process should the Board desire this process to aid them in making
appointments. Should the Board be interested in holding the informal interview process
please direct the Clerk to organize and inform the applicant of the informal interview date
as set by the Board.
Clerk to the Board, Brenda Reaves presented the following interested citizen
applications for consideration for appointment.
A. Adult Care Home Community Advisory Committee
One unexpired term to 12/31/17 available
1) Cathy Bailey requested appointment
B. Airport Commission
One unexpired term to 12/31/16 available
1) John Dustin Wall requested appointment
C. Nursing Home Advisory Committee
One unexpired term to 12/31/17 available
One unexpired term to 12/31/18 available
1) Mary Jane Bradsher requested appointment
D. Voluntary Agriculture District
One unexpired term to 6/30/16 available representing Allensville Township
1) Kenny Griffin requested appointment
A motion was made by Commissioner Jeffers and carried 5-0 to appoint Cathy
Bailey to the Adult Care Home Community Advisory Committee to fulfill the unexpired
term to December 31, 2017, to appoint John Dustin Wall to the Airport Commission to
fulfill the unexpired term to December 31, 2016, to appoint Mary Jane Bradsher to the
Nursing Home Advising Committee to fulfill the unexpired term to December 31, 2017,
and to appoint Kenny Griffin as the Allensville Township representative to the Voluntary
Agriculture District board to fulfill an unexpired term to June 30, 2016.
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February 29, 2016
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RESOLUTION APPOINTING REVIEW OFFICERS:
Amanda W. Garrett, Register of Deeds requested the Board to adopt a Resolution
Appointing Review Officers noting with the hiring of the City of Roxboro’s Planner,
Sharon Richmond, a resolution appointing her to serve as a Review Officer was required
by the Board of Commissioners to meet statutory requirements for recording.
A motion was made by Commissioner Jeffers and carried 5-0 to adopt a
Resolution Appointing Review Officers as presented.
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February 29, 2016
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CHAIRMAN’S REPORT:
Chairman Newell had no report.
MANAGER’S REPORT:
County Manager, Heidi York reminded the Board of their joint meeting later this
date with Roxboro City Council starting at 6:00pm to hear a closed session report from
Person County Business Industrial Center’s consultant and at 6:30pm an open session
meeting with City Council, both meetings to be held in the Human Services FEMA room.
Ms. York advised that the Board’s only March meeting will be on March 14, 2016
in the County Office Building Auditorium to accommodate Local Government Day. Ms.
York stated Chairman Newell mentioned having a Closed Session at this meeting and she
wanted to make them aware that the County Attorney would not be present at this meeting.
COMMISSIONER REPORT/COMMENTS:
Commissioner Jeffers reported the following:
• Person County Partnership for Children mid-year report indicated meeting
all goals,
• Recognized the local NC Department of Transportation office and Mr.
Anthony Talley for assistance related to citizen’s road questions,
• Commended the Planning Director, Mike Ciriello for assisting citizen’s
zoning questions,
• Recreation Board sat as an appeals committee for two youth suspended for
disciplinary action review, and
• The Department of Social Services has 30 more children in foster care than
this time last year.
Commissioner Clayton reported the following:
• Transportation Advisory Committee meets quarterly noting the new
roadway at Route 501 under construction will soon be completed, and
• Orange Person Chatham Advisory Committee for Cardinal Innovations
involved in community medication give-way to eligible residents on
February 26, 2016.
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February 29, 2016
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Commissioner Puryear commended the Register of Deeds and staff as well as Ms.
Sandy Mangum at the Health Department for good customer service. Commissioner
Puryear inquired about the naming process for the new Route 501 advocating for the
roadway to be named in honor of Leigh Woodall.
Vice Chairman Kendrick reminded the group of the Library’s Open House that was
announced earlier in the meeting urging the citizens to attend and enjoy the many resources
available.
RECESS:
A motion was made by Commissioner Jeffers and carried 5-0 to recess the meeting
at 10:38am until 6:00pm at the Human Services FEMA room for the purpose of a Joint
Meeting with Roxboro City Council and Person County Business Industrial Center.
*******************************
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February 29, 2016
29
Chairman Newell called the recessed meeting to order at 6:00pm. The purpose of
the 6:00pm joint session with the Person County Board of Commissioners, Roxboro City
Council and Person County Business Industrial Center was for a closed session discussion
related to a site evaluation.
Board of Commissioners and Clerk to the Board Attendees:
Chairman Newell, Vice Chairman Kendrick, Commissioners Clayton, Puryear,
Jeffers, and Clerk to the Board, Brenda Reaves
Roxboro City Council and Clerk to the Council Attendees:
Mayor Merilyn Newell, Mayor Pro-Tem William Davis, Council Members Henry
Daniel, Sandy Stigall, Mark Phillips and Byrd Blackwell, and City Clerk Trevie Adams
PCBIC Board Attendees:
Kenneth Perry, Phillip Allen, and Derrick Sims were present. Dr. Walter Bartlett,
Ernie Wood, Jr., William Carver, III, and Jeff Fitzgerald were absent.
Ex-Officio PCBIC Board Attendees:
County Manager, Heidi York and City Manager, Brooks Lockhart
Person County Attendees:
County Attorney, Ron Aycock, Assistant County Manager, Sybil Tate, Economic
Development Director, Finance Director, Amy Wehrenberg, IT Specialist, Charles
Lunsford, Stuart Gilbert, and Economic Development Senior Administrative Support,
Sherry Wilborn
City of Roxboro Attendee: City Attorney, Nick Herman
Duke-Energy Attendee: John Nelms
Timmons Group Attendee: Michael Solomon and Blake Hall
State Official Attendee: Representative Larry Yarborough
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Puryear and carried 5-0 to approve the
agenda for the joint session as presented.
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February 29, 2016
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CLOSED SESSION:
A motion was made by Vice Chairman Kendrick and carried 5-0 to enter into
Closed Session per General Statute 143-318.11(a)(4) at 6:00pm for the purpose of
discussion of matters relating to the location or expansion of industries/businesses in the
county jointly with Roxboro City Council and Person County Business Industrial Center,
Inc. (PCBIC) and other project attendees (all individuals as named above as attendees are
included in the Closed Session).
A motion was made by Commissioner Puryear and carried 5-0 to return to open
session at 6:32pm.
A brief recess ensued for the transition of the meeting to an open session meeting
between the Person County Board of Commissioners and Roxboro City Council.
WASTEWATER TREATMENT FACILITY UPGRADE:
Mayor Merilyn Newell asked the Assistant City Manager Tommy Warren to update
the group on the status of the Wastewater Treatment Facility upgrade. Mr. Warren stated
the state mandated an ammonia limit for Roxboro’s wastewater treatment plan in 2013
which requires the city to update its facilities in order to comply by the fall 2019. In 2015
a study was conducted in which the process to reduce ammonia will also include a process
to reduce phosphorous. The project is estimated to cost between $15M - $17M; more
accurate estimates will be reviewed at the time the design is 90% completed. Mr. Warren
estimated the bidding process to begin in January 2017.
Mr. Warren noted City of Roxboro is working with Garney Construction Company
on its wastewater treatment plant improvements. Mr. Warren further noted the City of
Roxboro will use of the Construction Manager at Risk process for completing the
improvements along the engineering firm, LaBella Associates. Mr. Warren noted the
design phase was currently 60% completed.
When asked by the Board of Commissioners if the County was being asked to help
in the wastewater treatment facility upgrade expenses, City Council representatives said all
funding sources would be reviewed noting it was not their initial intent to ask the County
for any assistance.
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February 29, 2016
31
Vice Chairman Kendrick noted his proposal for the City and County governing
bodies to merge into one entity to realize savings for combined services. Vice Chairman
Kendrick envisioned the current 5-member board of commissioners expanded to a 7-
member board with the two additional member representatives from within the city. Vice
Chairman Kendrick reasoned that by combining resources, costs would be reduced. Mayor
Newell stated that option has been proposed before and it would be a mammoth task.
When asked about sharing of revenues should the County partner with the
wastewater treatment plant upgrade expenses, Mr. Warren indicated the City and County
currently have an agreement that the County receives 25% of revenues for services run in
the county.
The Board of Commissioners requested City Council to keep them informed on this
project.
SOLID WASTE IMPACTS:
Mayor Newell requested an update from the County related to the future of Solid
Waste. Chairman Newell told the group that the Board of Commissioners voted 3-2 earlier
this date to renegotiate the current franchise agreement with Republic.
Vice Chairman Kendrick noted the County would be utilizing Smith & Gardner to
provide technical expertise during negotiations and would have the ability to establish a
negotiation team in which a representative(s) from the City would be suggested. Vice
Chairman Kendrick said that the team would review all options, i.e., more recycling, what
products would be allowed in the landfill, a more favorable tipping fee, etc.
Chairman Newell stated the current franchise agreement expires in 2017; the life of
the landfill at the existing level of tonnage permitted is estimated to be approximately 30
years. Chairman Newell said that County staff are seeking to review current contracts held
by New Hanover and Guilford counties. Vice Chairman Kendrick added his motion earlier
in the day called for no expansion of the landfill.
Mayor Pro Tem William Davis asked as to the reasoning for the dissenting votes
on the motion. Commissioners Clayton and Jeffers stated their preference would have been
to re-open the old transfer station and haul waste to Granville County. Commissioner
Clayton added that the citizens living near the current landfill were told that the landfill
would only be open for 20 years.
Chairman Newell said that he planned to meet with David Forsythe, Director of
Person County Group Homes to brainstorm on other business ideas for Person Industries
in addition to recycling.
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February 29, 2016
32
GENERAL DISCUSSION/OTHER ITEMS:
The floor was open for any items for general discussion.
Council member Mark Phillips asked about the additional sales tax. Chairman
Newell said that the county was not budgeting any new revenue until more was known.
Commissioner Puryear asked the Assistant County Manager, Sybil Tate to update
the group on the broadband project. Ms. Tate stated the four public safety communication
tower project was progressing well. Ms. Tate noted that the state has offered to construct
two of the four towers (Woodland and Mt. Tirzah location) for their VIPER equipment
which would save the County $1.2M. Ms. Tate noted the Woodland tower was close to
completion. Ms. Tate further noted that the project and timeline would be updated in April
as a part of the Capital Improvement Plan.
ADJOURNMENT:
A motion was made by Commissioner Jeffers and carried 5-0 to adjourn the
meeting at 7:12pm.
_____________________________ ______________________________
Brenda B. Reaves David Newell, Sr.
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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3/14/2016
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
Public Safety 5,595
Human Services 20,000
Culture & Recreation (11,931)
REVENUES General Fund
Intergovernmental 20,000
Charges for Services (17,431)
Other Revenues 11,095
Explanation:
BUDGET AMENDMENT
Correct United Way Donations (-$4,405) and recognize United Way Grant ($10,000) to Sheriff GREAT
Program; receipt of registration fees for Parks and Recreation senior citizen trip to Florida ($8,770); reduce
Sportsplex fee revenue to reflect current year estimates (-26,201); receipt of donations to Sportsplex ($5,500);
receipt of Ebola Virus Disease Grant for Public Health ($20,000).
BA-1635
PROCLAMATION BY
Person County Board of Commissioners
On
THE WEEK OF THE YOUNG CHILD
WHEREAS, the Person County Partnership for Children and other local
organizations, in conjunction with the National Association for the
Education of Young Children, are celebrating the WEEK OF THE
YOUNG CHILD April 10-16, 2016; and
WHEREAS, by calling attention to the need for high-quality early childhood
services for all children and families within our community/state,
these groups hope to improve the quality and availability of such
services; and
WHEREAS, the future of Person County depends on the quality of the early
childhood experiences provided to young children today.
NOW THEREFORE, the Person County Board of Commissioners does hereby
proclaim the week of April 10-16, 2016 as THE WEEK OF THE YOUNG CHILD in
Person County and urge all citizens to recognize and support the needs of young
children in Person County.
Adopted this, the 14th day of March, 2016.
____________________________________
David Newell, Sr., Chairman
Person County Board of Commissioners
Attest:
____________________________________
Brenda B. Reaves, NCCCC, CMC
Clerk to the Board
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AGENDA ABSTRACT
Meeting Date: March 14, 2016
Agenda Title: Improvements to the Recycling Center Building
Background:
As part of the FY16 CIP, the Board of Commissioners financed $2.36M for roofing (Earl Bradsher,
Kirby and the Recycling Center (PCRC)) as well as the PCRC acquisition and improvements.
Approximately $1.5M of the $2.36M was allocated to purchase the MRF and make improvements to
it.
The roofing projects are complete and came in under budget, creating a surplus of $398K. In
addition, $177K remains from the funds allocated to make improvements to PI, for a total of $575K.
Summary of Information:
The following are potential improvement projects for the PCRC:
Project Cost
Emergency/Exit signs and lighting $5,000
Connect City water lines across property $40,000
Add metal building on concrete pad for storage $185,000
Install sprinkler system $200,000
Renovate restrooms $65,000
ADA parking, sidewalk, handicap ramp $63,000
TOTAL $558,000
The total cost of these projects is $558,000. The first four items are necessary to comply with the
Building Code requirements.
Please note that should the Board consider merging PI and PCRC in the future, significant changes to
the sprinkler system would need to be made. The lease at the current PI facility on Madison Blvd
ends in 2025 (9 years), at which point the building becomes the property of the land owner.
The cost of merging PI and PCRC would be $758,560. Below are the estimated project costs of the
merger:
Project Cost
Remodel/Office construction $390,200
Move Equipment $69,400
New Liquid Storage Building $230,000
Contingency $68,960
TOTAL $758,560
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The additional costs of the merger would be recouped from operating savings and additional
revenues in 7 years.
Operating Savings/Revenues from PI/PCRC Merger
Savings Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7
Full time salary $36,500 $37,230 $37,975 $38,734 $39,509 $40,299 $41,105
Part-time salary $0 $21,959 $21,959 $21,959 $21,959 $21,959 $21,959
Operating $0 $18,314 $18,614 $18,614 $18,614 $18,614 $18,614
Annual total $36,500 $77,503 $78,548 $79,307 $80,082 $80,872 $81,678
Revenues
Recycling Sales $0 $11,168 $11,168 $11,168 $11,168 $11,168 $11,168
Program Services $0 $17,920 $44,800 $44,800 $44,800 $44,800 $44,800
Annual total $0 $29,088 $55,968 $55,968 $55,968 $55,968 $55,968
Cumulative $36,500 $143,091 277,607 $412,882 $548,931 $685,771 $823,417
The annual rent at the existing PI facility is $6,500. This amount is not included in the savings, since
there is no guarantee that we would be able to find a tenant to cover this cost.
Recommended Action: Direct staff how to spend surplus funds from roofing and remaining
PI/PCRC funds.
Submitted By: Sybil Tate, Assistant County Manager & Ray Foushee, General Services Director
38
AGENDA ABSTRACT
Meeting Date: March 14, 2016
Agenda Title: Resolution authorizing a sale of an insignificant portion of County property
Background:
Mr. Bradsher applied for a permit from the Planning Dept. to install a modular home on his
property located at 50 Glen Fogleman Road. Upon review, the Planning Department noted that
Mr. Bradsher was accessing his property via county property and required that he develop a
means of permanent access to his property.
Mr. Bradsher and his family have been accessing their property via the county property for many
years and it may be possible that they have acquired the right to access their property via county
property by adverse possession.
Mr. Bradsher approached the county to discuss his options for purchasing a small piece of county
property to use as a driveway or creating an access easement.
Summary of Information:
Mr. Bradsher expressed his preference to purchase an insignificant portion of the Mt. Tirzah
property for $100, instead of entering into an easement agreement. The County Attorney and Mr.
Bradsher’s attorney have discussed various options for resolving the issue and concluded that
purchasing the property is the preferred method for both parties.
Attached is a resolution for selling an insignificant portion of the Mt. Tirzah Park to Mr.
Bradsher. This purchase will allow him to access his property directly.
If the resolution is adopted, the deed will be executed no sooner than 10 days after a notice is
published.
Attached is a survey.
Recommended Action: Adopt the resolution
Submitted By: Sybil Tate, Assistant County Manager
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40
A RESOLUTION AUTHORIZING A SALE OF AN INSIGNIFICANT PORTION
OF COUNTY PROPERTY
Whereas, Person County owns a tract of land identified as Parcel # 16513 on the County GIS system,
which is used as the Mt. Tirzah Park and Recreation field; and
Whereas, a corner of that property comprising approximately .44 acre outside the bounds of a fence
enclosing the county park has been used as an access driveway by Mr. Clifton Wade Bradsher and his
predecessors in interest and ownership for at least 25 years; and
Whereas, Mr. Clifton Wade Bradsher arguably has acquired the right to use this segment through
adverse possession; and
Whereas, this parcel of land has no economic value to Person County; and
Whereas, Mr. Clifton Wade Bradsher has agreed to purchase this tract of land for the sum of $100;
and
Whereas, the Person County Board of County Commissioners desires to sell this tract of land to Mr.
Clifton Wade Bradsher; and
Whereas, NCGS 153A-176 and NCGS 160A-267 authorize such sale.
NOW THEREFORE BE IT RESOLVED BY THE PERSON COUNTY BOARD OF
COMMISSIONERS THAT:
Section 1 It is in the best interest of the County to sell this tract of land to Mr. Clifton Wade
Bradsher.
Section 2 The price of $100 is a fair value for such tract.
Section 3 The County Manager is authorized to negotiate a sale of such tract after complying
with the publication provisions of the law and a deed may be executed no sooner than
10 days after the publication provided for in section 4 below.
Section 4 The details of this proposed private sale shall be published in the Courier-Times.
Adopted this, the 14th day of March 2016.
________________________________
David Newell, Sr., Chairman
Person County Board of Commissioners
Attest:
________________________________
Brenda B. Reaves, Clerk to the Board
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AGENDA ABSTRACT
Meeting Date: March 14, 2016
Agenda Title: Consideration to change the location of the June 6, 2016 regular scheduled
Board meeting to accommodate June 7, 2016 primary election
Summary of Information:
When the Board adopted its 2016 Schedule of Meetings, the location of the June 6, 2016 7:00pm
meeting was scheduled to be held in the County Auditorium to hold its Fiscal Year 2016-2017
Budget Public Hearing. In February, the General Assembly enacted S.L. 2016-01 and S.L. 2016-02,
which redrew districts for the U.S. House of Representatives and established a primary for U.S.
House of Representatives on June 7, 2016. To accommodate the June Primary and the required set
up for the polling place in the Auditorium, I request Board consideration to change the location of
the June 6, 2016 regular scheduled Board meeting to its meeting place in boardroom 215.
Recommended Action:
A motion by the Board to change the meeting location for the Board of Commissioners’ June 6, 2016
meeting to their usual meeting room 215.
Submitted By: Brenda B. Reaves, Clerk to the Board
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AGENDA ABSTRACT
Meeting Date: March 14, 2016
Agenda Title: Person County Senior Center: Schematic Design Proposal
Summary of Information: HH Architecture, the County’s contracted designer, has prepared a
Site Plan, a Floor Plan, an Exterior View, Cost Estimates, and a narrative package of the proposed
Senior Center for Commissioner and staff review. These items were prepared after receiving input
during the public meeting, as well as input from Senior Center staff.
The Site Plan also provides several options for the ‘green space’ formally known as the old hotel
property.
Recommended Action: Receive the proposed design and provide feedback to the Architects.
Submitted By: Heidi York, County Manager
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PERSON COUNTY SENIOR CENTER
SCHEMATIC DESIGN SET
HH ARCHITECTURE
FEBRUARY 26, 2016
HH #15-056
44
Person County Senior Center
Schematic Design Set
February 26, 2016
Person County Senior Center
Schematic Design Set
TABLE OF CONTENTS
1. PROJECT OVERVIEW
2. STRUCTURAL NARRATIVE
3. PLUMBING, MECHANICAL, & ELECTRICAL NARRATIVE
4. EXTERIOR PERSPECTIVE VIEW
5. SCHEMATIC DRAWING PACKAGE
PROJECT TEAM
HH ARCHITECTURE STANFORD WHITE MATRIX, INC.
Raleigh, NC Raleigh, NC Raleigh, NC
Architecture, Project Lead Mechanical, Electrical & Hazardous Materials Abatement
Plumbing Engineers
STROUD, PENCE & ASSOC. SURFACE 678 MULKEY, INC.
Raleigh, NC Raleigh, NC Raleigh, NC
Structural Engineers Landscape Architecture Civil Engineers
45
Person County Senior Center
Schematic Design Set
February 26, 2016
PROJECT OVERVIEW
The new Person County Senior Center is located in Roxboro, North Carolina. The property is located on
Depot Street at the site of an existing building, which will be demolished. A public park is also included
in the scope of work, located around the corner from the property on Depot Street.
DEMOLISH EXISTING
BUILDING
CONSTRUCT NEW
12,000 SF BUILDING
ON EXISTING SITE
DEVELOP
PUBLIC PARK
46
Person County Senior Center
Schematic Design Set
February 26, 2016
The proposed one story building is 12,188 square feet and will utilize city parking in the adjacent lot. A
walkway along the western side of the building connects to a south-facing Fitness Veranda with space for
community gardens as well as areas for indoor classes to move outside. The veranda can also be directly
accessed from the interior of building, and a ramp provides access to the remaining site amenities.
The exterior of the building will be brick to complement the context of the surrounding neighborhood.
The facility will be designed to be accessible to all users with safe, user-friendly finishes, fixtures, and
furnishings throughout. Spaces in the building program are as follows:
SOCIAL SPACE 1135 SF KITCHEN 851 SF
MULTI-PURPOSE 385 SF ENSURE STORAGE 127 SF
SOCIAL HALL 750 SF KITCHEN 268 SF
KITCHEN OFFICE 115 SF
PROGRAM SPACE 1718 SF PANTRY 208 SF
ART CLASSROOM 407 SF STORAGE 133 SF
CLASSROOM 395 SF
COMPUTER LAB 444 SF LOBBY 533 SF
GAMEROOM 472 SF
SUPPORT 1351 SF
FITNESS 2209 SF CHASE 66 SF
FITNESS CENTER 890 SF CLOSET 38 SF
GROUP FITNESS 1319 SF CLOSET 38 SF
IT / ELEC 53 SF
OFFICE AREA 2049 SF JANITOR 46 SF
ACTIVITIES OFFICE 138 SF MECH 194 SF
BREAK ROOM 197 SF MECH 188 SF
CONFERENCE ROOM 180 SF MEN 245 SF
CORRIDOR 399 SF STORAGE 187 SF
DIRECTOR'S OFFICE 223 SF WOMEN 295 SF
IHA OFFICE 145 SF
MAIL / COPY 48 SF CIRCULATION 1239 SF
MEDICAL OFFICE 168 SF CORRIDOR 1165 SF
OFFICE 114 SF VESTIBULE 73 SF
SECURE STORAGE 111 SF
SHIIP OFFICE 160 SF
STORAGE 73 SF
STORAGE 93 SF
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Person County Senior Center
Schematic Design Set
February 26, 2016
STRUCTURAL NARRATIVE
FOUNDATIONS
The geotechnical exploration and report have not yet been completed for this project. We assume that
the structure will be supported on shallow foundations with a minimum soil bearing pressure of 2000 psf.
STRUCTURAL SYSTEM
The one-story structure will consist of structural steel framing with metal stud exterior walls supporting
brick veneer. The building will be constructed on the same site as the existing senior center after the
original building is demolished.
The existing grade is such that the parking level is higher than the natural grade; as such, the existing
building is constructed on a crawlspace and basement to allow the main entrance of the building to be at
same elevation as the parking level. It is intended that the new building functions in the same manner
where the main entrance is located at the same elevation as the parking level to provide easy accessibility
for the occupants of the building. Two concepts are being considered to achieve the ideal entrance to
the building. The first concept involves constructing the new building on a basement. The basement
would consist of cast-in-place concrete walls on shallow continuous cast-in-place wall footings. For this
option, the basement would be utilized to house the mechanical equipment for the building.
The second concept involves building up the site with structural fill and constructing the building on slab-
on-grade. For this option, cast-in-place concrete retaining walls would be required to support the
unbalanced fill required to build up the grade. Both options would require that the retaining wall
supporting the parking level be shored during demolition of the existing building. For the basement
option, this shoring would need to be permanent whereas with the slab-on-grade option the shoring
would only be required until the area is filled.
Roof construction will typically consist of steel beams and joists supporting 1 ½” metal roof deck.
Resistance to wind and seismic loads will be accomplished with structural steel braced frames.
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Person County Senior Center
Schematic Design Set
February 26, 2016
DESIGN LOADS
Design of this building will be in accordance with the 2012 North Carolina State Building Code. Structural
design loads are anticipated to be as listed below:
Classification of Building = Category III
Live Loads:
Slabs-On-Grade = 100 psf
Corridors on Elevated Floor = 80 psf
Exercise Rooms = 100 psf
Roof = 20 psf
Snow Loads:
Ground Snow Load, pg = 20 psf
Importance Factor, Is = 1.1
Exposure Factor, Ce = 1.0
Thermal Factor, Ct = 1.0
Wind Loads:
Basic Wind Speed = 90 mph (3 second gust)
Exposure = C
Importance Factor, Iw = 1.15
Internal Pressure Coefficient = +/-0.18
Seismic Loads:
Importance Factor, Is = 1.25
Site Classification = D (presumptive)
Spectral Response Accelerations:
Ss = 18.6%g S1 = 7.3%g
Sms = 29.8%g Sm1 = 17.6%g
Sds = 19.9%g Sd1 = 11.7%g
Seismic Design Category = B
R = 3.0 (Steel Systems not Specifically Detailed for Seismic Resistance)
Analysis Procedure = Equivalent Lateral Force Procedure
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Person County Senior Center
Schematic Design Set
February 26, 2016
PLUMBING NARRATIVE
PLUMBING OVERVIEW
This facility will be a new standalone building with a plumbing system designed to complement the
Owner’s program. Water, waste and vent systems will be designed to match load requirements. ADA
compliant fixtures will be included. Water and waste services will be stubbed out 10’ from the building for
extension/connection to site utilities identified by others. Natural gas piping systems will be configured
to support fuel-fired equipment (water heating, HVAC, etc). Areas requiring plumbing include:
1. Toilets
2. Kitchen
3. Custodial
4. Break room
5. Art classroom
6. Mechanical room
PLUMBING SYSTEMS & EQUIPMENT
Domestic water piping above grade 4” and smaller shall be copper tubing, type L, wrought-copper
fittings with soldered joints. Piping larger than 4” shall be galvanized steel pipe with threaded fittings.
Domestic water piping below grade 3” and smaller shall be joint-less soft copper tubing or PVC plastic
pipe schedule 40 with solvent cemented joints. Piping 4” and larger shall be ductile iron.
Waste and vent piping in building and below grade may be PVC schedule 40 with solvent cement joints.
For areas where PVC is not applicable (due to code ratings, etc), piping shall be for sizes 1 1/2" and
smaller: carbon steel pipe, galvanized, schedule 40, screwed joints; and for sizes 2" and larger: hub-less,
service weight, cast-iron soil pipe and fittings with neoprene gaskets.
Natural / LP gas piping shall be direct-bury plastic below grade and carbon steel, black, schedule 40
above grade.
Insulation for water pipe shall be heavy density, sectional, fiberglass insulation with factory jacketing.
Fittings shall be encased with one-piece pre-molded PVC fitting covers. A more substantial pipe
jacketing material (canvas, aluminum, etc) shall be considered in areas where pipe is exposed.
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Person County Senior Center
Schematic Design Set
February 26, 2016
Plumbing fixtures (water closets, urinals, sinks, etc) shall be institutional grade with types and mounting
heights suitable for the application. Appropriate flow rates and operating technologies of fixtures will be
considered.
Water heating methods will be compared during design. Possible considerations include: central
gas/electric water heating with re-circulating pumping, local water heaters near points of use, or
instantaneous water heating.
Backflow prevention shall be incorporated either just outside the building or inside the building at the
entry point. A reduced pressure zone (RPZ) type is anticipated.
DESIGN RATIONALE
The design recommendations offered herein for systems types and materials are based on preliminary
project assessments by the design team. These recommendations may change as the project develops
and the design criteria is further tested (code review, owner review/preferences, budget review, etc).
Design opinions at this juncture have been rendered with consideration of the following:
• NC Building Codes.
• Customary design practices for State/County-owned buildings of this type, program and location.
• Person County has indicated a desire to have a facility that can be reasonably maintained and serviced
within the context of available budget while meeting at least the minimum standards of the building
code.
51
Person County Senior Center
Schematic Design Set
February 26, 2016
HVAC NARRATIVE
HVAC OVERVIEW
This facility will be a new standalone building with a heating, ventilating and air conditioning (HVAC)
system designed to complement the Owner’s program. HVAC systems will be designed to match load
requirements. The scope, scale, budget and available utilities suggest that light commercial or residential
HVAC equipment be utilized, specifically those employing DX electric cooling and natural gas heating.
Depending on the chosen building concept, either split systems or rooftop systems will be employed.
Split systems would include furnaces in either a basement or attic with remote condensing units on the
ground outside. The alternative approach would be to use packaged (fans and compressors in a single
unit) rooftop equipment. In either case the building would be zoned such that each unit serves
approximately 1,000 – 2,000 SF. Each of these zones would get a single thermostat. Ductwork concealed
above the ceiling would supply air to each room. Specialty areas (kitchen, IT room, computer classroom)
will be considered for slightly enhanced HVAC systems where appropriate due to conditions beyond the
norm (operating schedules, program activity, etc).
HVAC SYSTEMS & EQUIPMENT
Rooftop units shall be a light commercial grade packaged system with integrated constant air volume,
air-cooled DX air-conditioning and gas-fired heating. Unit shall include all appropriate components such
as supply air centrifugal fan, mixing box, filters, cooling coil, heating coil, outside air intake and relief air
system.
Furnaces shall be residential grade condensing type units designed for ducted combustion and gas
venting. Steel cabinet dshall enclose supply air centrifugal fan, stainless steel heat exchanger and air
filtration system. Acid neutralization shall be employed for condensate discharge.
Condensing units shall consist of casing, compressors, condensers, coils, condenser fans and motors, and
unit controls all designed for outdoor installation. Compressors shall be two-speed (where appropriate)
scroll-type utilizing either R-410A or R-134A refrigerant. Low ambient controls shall be employed.
Exhaust fans shall be centrifugal types, direct or belt driven with non-fusible disconnect switch, bird
screens, and gravity-type backdraft dampers where applicable.
Ductwork shall be galvanized sheet steel of lockforming quality with zinc coating. Runouts to
inlets/outlets may be round flexible ducts limited to 6’ in length.
52
Person County Senior Center
Schematic Design Set
February 26, 2016
Ductwork insulation shall be applied to the exterior of the ductwork. Insulation shall be either rigid
fiberglass in exposed locations such as mechanical rooms or flexible fiberglass in concealed locations
such as above ceilings.
Registers, grilles and diffusers for supply, return, and exhaust air shall be selected for quiet operation with
draftless distribution and shall be provided with baffles, dampers, etc., necessary to accomplish this.
Natural / LP gas piping shall be direct-bury plastic below grade and carbon steel, black, schedule 40
above grade.
HVAC Controls type shall be considered with the owner during design, either a centralized a direct digital
control (DDC) system with the capability for remote monitoring and operation; or a standalone
programmable thermostat system for each HVAC unit.
DESIGN RATIONALE
The design recommendations offered herein for systems types and materials are based on preliminary
project assessments by the design team. These recommendations may change as the project develops
and the design criteria is further tested (code review, owner review/preferences, budget review, etc).
Design opinions at this juncture have been rendered with consideration of the following:
• NC Building Codes.
• Customary design practices for State/County-owned buildings of this type, program and location.
• Person County has indicated a desire to have a facility that can be reasonably maintained and serviced
within the context of available budget while meeting at least the minimum standards of the building
code.
53
Person County Senior Center
Schematic Design Set
February 26, 2016
ELECTRICAL NARRATIVE
ELECTRICAL OVERVIEW
This facility will be a new standalone building with an electrical system designed to complement the
Owner’s program. Power systems will be designed to match load requirements. Lighting layouts will be
designed to be energy efficient, consistent with the Illumination Engineering Society (IES) suggested
lighting levels for room usage. Special systems (fire alarm, telecommunications, etc) will be designed to
protect and enhance building functionality. Where requested, infrastructure (empty conduits) will be
provided for systems such as audio/visual and security whereby equipment and cabling can be added by
the owner.
ELECTRICAL SYSTEMS & EQUIPMENT
Service and metering: The electric utility provider will provide the medium voltage distribution system to
this project location. It is anticipated for this project that the electric utility company will provide an
exterior pad-mounted transformer with a utility revenue meter.
Power distribution: Given the facility size, program and inherent equipment, the building service is
anticipated to be a 208/120 volt, 3 phase system.
Panelboards shall be bolt-on circuit breaker type with copper bus. Combination current limiting fuses
shall be provided where required for protection of small downstream circuit breakers
Conduit shall be Electrical Metallic Tubing (EMT) above grade, concealed or exposed where not subject
to physical damage. Rigid Metallic Conduit (RMC) shall be used for feeders and where required by code
or subject to physical damage. Concrete encased PVC shall be used for underground feeders.
Grounding conductor: All conduits shall contain an individual insulated grounding conductor, sized in
accordance with NEC Table 250-95.
Power wiring is to be copper, #12 minimum with 600 Volt type dual-rated THHN/THWN insulation. All
conductors shall be color coded according to voltage level and function.
Wiring devices (lighting switches & general use receptacles) shall be specification grade rated at 20 amp.
Covers shall be satin stainless steel, jumbo size.
Interior lighting shall either be fluorescent or LED. The type chosen will be based on discussions with the
owner during design.
54
Person County Senior Center
Schematic Design Set
February 26, 2016
Night lighting: Selected areas shall have un-switched night light fixtures.
Exit signs and egress fixtures: Luminaires designated for egress lighting and exit signs will be provided
to supply illumination for emergency egress via individual battery units.. Exit lights will utilize LED lamps.
Exterior lighting will include cut-off technology. Usage will be governed by a photocell sensor and/or
timed controlled technology. Appropriate lamp types (HID, LED) will be considered. Exterior lighting
includes building mounted lights, parking lights (provided by utility company) and site/landscape lighting
employed as appropriate.
Automated lighting control will be employed where required by code. System types to be considered
include a centralized lighting control system that includes an industry standard type of circuitry for the
input and output signals, as well as human interface for monitor, control, and programming via intranet
web protocol. The lighting control system will de-energize lamps for inactive spaces as determined
based on time schedule, and on occupancy sensors. Manual overrides shall be provided. At a minimum,
standalone occupancy sensor light control will be utilized where appropriate.
Manual lighting controls will be provided in all spaces. Occupants in normally occupied spaces such as
classrooms, offices, and labs will be able to select their lighting level by the use of bi-level switching.
Classrooms will have controllability of turning off lights in front of whiteboards and/or projector screens.
Larger spaces will split into smaller lighting groups in which manual lighting controls will be provided for
each group.
Fire alarm and detection system: The fire alarm and detection system will be an addressable system
utilizing strobes and horns for annunciation. The detection and alarm devices will be provided based on
the NC Building Code, as well as employing additional smoke detectors to offer partial coverage in the
building as an added means of improving detection.
Security/CCTV: Where requested by the Owner, an empty raceway system shall be provided for future
inclusion of cabling and equipment by the Owner. Security/CCTV device locations shall be coordinated
to match the function of the facility and the Owner’s requirements.
Telecommunications: Center spine cable trays will be provided in corridors leading back to central
telecommunication rooms. Conduits will be provided from each outlet jack (RJ45) to the cable tray. Fiber
optic backbone cabling will be provided where appropriate. Central telecommunication rooms will be
provided with 19 inch racks, 48-port patch panels, wire management duct, plywood on wall, and a
grounding bus. The owner will provide patch cords and active electronic components.
Audio/Visual: Where requested by the Owner, an empty raceway system shall be provided for future
inclusion of AV cabling and equipment (projectors, screens, controls, etc) by the Owner.
55
Person County Senior Center
Schematic Design Set
February 26, 2016
DESIGN RATIONALE
The design recommendations offered herein for systems types and materials are based on preliminary
project assessments by the design team. These recommendations may change as the project develops
and the design criteria is further tested (code review, owner review/preferences, budget review, etc).
Design opinions at this juncture have been rendered with consideration of the following:
• NC Building Codes.
• Customary design practices for State/County-owned buildings of this type, program and location.
• Person County has indicated a desire to have a facility that can be reasonably maintained and
serviced within the context of available budget while meeting at least the minimum standards of the
building code.
56
EXTERIOR VIEW - BUILDING MAIN ENTRYPERSON COUNTY SENIOR CENTERFEBRUARY 26, 2016
57
WARNING - KNOWN PRESENCE OF ASBESTOSMATERIALS CONTAINING ASBESTOS ARE KNOWN TO BE PRESENT IN THE CONSTRUCTIONAREA. UNDER NO CIRCUMSTANCES WILL THE CONTRACTOR DISTURB ASBESTOS ORASBESTOS CONTAINING MATERIAL IN ANY WAY THAT WILL ALLOW THE RELEASE OF ASBESTOSFIBERS INTO THE AIR. REFER TO THE ASBESTOS SURVEY, PROVIDED AS A PART OF THECONTRACT DOCUMENTS FOR THE LOCATIONS OF ASBESTOS AND/OR ASBESTOS CONTAININGMATERIAL. THE CONTRACTOR IS HEREBY NOTIFIED THAT ALL ASBESTOS CONTAININGMATERIALS MAY NOT BE IDENTIFIED IN THE ASBESTOS SURVEY AND THAT UNKNOWNASBESTOS CONTAINING MATERIALS MAY BE PRESENT IN THE CONSTRUCTION AREA. IN THEEVENT THAT SUSPICIOUS MATERIALS ARE ENCOUNTERED THE CONTRACTOR SHALLIMMEDIATELY CEASE ALL WORK IN THE AREA, SECURE THE INVOLVED AREA TO PREVENT INADVERTENT CONTAMINATION OR EXPOSURE, AND NOTIFY THE OWNER.CONTRACTOR SHALL FIELD VERIFY ALL BUILDING CONDITIONS PRIOR TO BID.LEAD-BASED PAINT WARNINGNOTE:LEAD-BASED PAINT MAY EXIST ON BUILDING STRUCTURE(S) OR OTHER ITEMS IN THECONSTRUCTION AREA. THE CONTRACTOR IS HEREBY ADVISED OF THE NEED FOR COMPLIANCEWITH OSHA STANDARD 1926.62. SUBPART D. TITLED "LEAD", [29 CFR 1919] DURING WORK WITHALL LEAD CONTAINING MATERIALS. ALL TESTING AND/OR OTHER COMPLIANCE ACTIVITIES ARETHE COMPLETE RESPONSIBILITY OF THE CONTRACTOR.A.F.F. ABOVE FINISHED FLOORA.C.T. ACOUSTICAL TILEADJ. ADJACENTALT. ALTERNATEALUM. ALUMINUMAPPROX. APPROXIMATEA.R.A. AREA OF RESCUE ASSISTANCEBSMT. BASEMENTBOT. BOTTOMBD. BOARDBLDG. BUILDINGCPT. CARPETCLG. CEILINGC.T. CERAMIC TILEC.O. CLEAN OUTCLR. CLEARCOL. COLUMNCONC. CONCRETECMU CONCRETE MASONRY UNITCONST. CONSTRUCTIONCONT. CONTINUOUSC.J. CONTROL JOINTDEPT. DEPARTMENTDIA. DIAMETERDIM. DIMENSIONDWG. DRAWINGEA. EACHELEC. ELECTRICALE.W.C. ELECTRIC WATER COOLERELEV. ELEVATIONEQ. EQUALEQUIP. EQUIPMENTEXIST. EXISTINGE.J. EXPANSION JOINTEXT. EXTERIORF.O.E.W. FACE OF EXISTING WALLF.O.M. FACE OF MASONRYF.O.S. FACE OF STUDFIN. FINISHF.F.E. FURNITURE, FIXTURES, EQUIPMENTF.E. FIRE EXTINGUISHERFE (SM) SURFACE MOUNTEDFE (SR) SEMI-RECESSEDFLR. FLOORF.D. FLOOR DRAINFLUOR. FLUORESCENTFTG. FOOTINGGA GAUGEGALV. GALVANIZEDG.C GENERAL CONTRACTORGWB GYPSUM WALL BOARDHDW. HARDWAREH.D. HEAVY DUTYHT. HEIGHTH.M. HOLLOW METALF.P.H.B. FREEZE-PROOF HOSE BIBBG.D.S. GUTTER DOWNSPOUTI.D. INSIDE DIAMETERINSUL. INSULATIONINT. INTERIORJT. JOINTK KIPSLAM. LAMINATELAV. LAVATORYMFR. MANUFACTURERM.O. MASONRY OPENINGMAT'L. MATERIALMAX. MAXIMUMMECH. MECHANICALMIN. MINIMUMMTL. METALMISC. MISCELLANEOUSNOM. NOMINALN.I.C. NOT IN CONTRACTN.T.S NOT TO SCALEO.C. ON CENTEROPP. OPPOSITEO.D. OUTSIDE DIAMETERO.H. OVERHEADPT PAINTPART. PARTITIONP.L PLASTIC LAMINATEPLY. PLYWOODPVC POLYVINYL CHLORIDEP.S.I. POUNDS PER SQ. INCHP.S.F. POUNDS PER SQ. FT.PROP. PROPERTYQ.T. QUARRY TILER. RADIUSREF. REFERENCEREINF. REINFORCINGREBAR REINFORCING BARREQ'D. REQUIREDR/A RETURN AIRREV. REVISIONR.D. ROOF DRAINR.D.L. ROOF DRAIN LEADERRM. ROOMS.S. STAINLESS STEELSHT. SHEETSIM. SIMILARS.C. SOLID CORESPEC. SPECIFICATIONSQ.FT. SQUARE FEETSQ.IN. SQUARE INCHSTD. STANDARDSTL STEELSTRUC. STRUCTURALTELE. TELEPHONETHRD. THRESHOLDT.O.S. TOP OF STEELTYP. TYPICALU.N.O. UNLESS NOTED OTHERWISEVERT. VERTICALV.C.T. VINYL COMPOSITION TILEW.C. WATER CLOSETW.W.F. WELDED WIRE FABRICW.G. WIRE GLASSW/ WITHWD WOODF.R.P. FIBERGLASS REINFORCED PANELSV.W.C. VINYL WALL COVERINGABBREVIATIONSA-00001SYMBOL LEGENDCEILING ELEVATION HT.ROOM / AREADOOR ID.DETAILNORTH ARROWEXTERIORELEVATION CALLOUTWINDOW TYPEINTERIOR PARTITION TYPESECTION CALLOUTINTERIOR ELEVATIONCALLOUTFF&E TYPEGENERAL PAINT COLOR NOTERoom Name101101A1011NA-00001020304x'-x"AP013PT-1CLIENTPERSON COUNTY304 S. MORGAN STREETROXBORO, NC 27573CONTACT: RAY FOUSHEEPHONE: 336-597-1735EMAIL: rfoushee@personcounty.netARCHITECTHH ARCHITECTURE520 S HARRINGTON STREETRALEIGH, NC 27601CONTACT: KRISTEN M. HESSPHONE: 919.828.2301 FAX: 919.828.2303EMAIL: khess@hh-arch.comSITE, CIVIL, & LANDSCAPE ARCHITECTURESURFACE 678215 MORRIS STREETDURHAM, NC 27701CONTACT: ERIC DAVISPHONE: (919) 419-1199EMAIL: edavis@surface678.comMULKEY, INC.6750 TRYON ROADCARY, NC 27518CONTACT: MIKE ALLENPHONE: (919) 836-4800EMAIL: mallen@mulkeyinc.comDESIGN TEAMSTRUCTURAL ENGINEERINGSTROUD PENCE & ASSOCIATES4904 PROFESSIONAL COURT, SUITE 200RALEIGH, NC 27609CONTACT: ANNA LYNCHPHONE: (919) 782-1833EMAIL: alynch@stroudpence.comPME ENGINEERING AND FIRE PROTECTIONSTANFORD WHITEP.O. BOX 19944RALEIGH, NC 27619CONTACT: WILLIAM SMITHPHONE: (919) 832-8118EMAIL: wmsmith@stanfordwhite.comHAZARDOUS MATERIALS ABATEMENTMATRIX HEALTH & SAFETY CONSULTANTS2900-B YONKERS ROADRALEIGH, NC 27604CONTACT: TODD DAUGHERTYPHONE: 919.833.2520 FAX: 919.882.9926EMAIL: todd@matrixhsc.comPROJECT LOCATIONDate IssuedSHEETProject ManagerJob NumberClientJob Title520 S. HARRINGTON STREET RALEIGH, NORTH CAROLINAPHONE 919.828.2301 FAX 919.828.2303 OFFICE@HH-ARCH.COMThese drawings are the property of HH Architecture, P.A.They may not be used for any purpose without written permission.Copyright 2015 by HH Architecture, P.A. All rights reserved.Drawn By:Plot Time:Checked By:SealsCurrent Version:HHARCHITECTUREDOCUMENT FOR REVIEW -NOT FOR CONSTRUCTIONDOCUMENT FOR REVIEW -NOT FOR CONSTRUCTION2/26/2016 4:29:46 PMPERSON COUNTY SENIOR CENTERG-001COVER SHEET15-056PERSON COUNTYAuthorCheckerPERSON COUNTYDEPOT STREETKRISTEN M. HESS02/26/2016SCHEMATIC DESIGNROXBORO, NCVICINITY MAPDRAWING INDEXCOVERG-001 COVER SHEETLANDSCAPE/CIVILC-100 STORM PLANC-200 UTILITY PLANL-001 PARK LAYOUT CONCEPTSL-002 SENIOR CENTER SITE LAYOUT,GRADING, AND PLANTINGARCHITECTURALA-101 FLOOR PLANSCHEMATIC DESIGN02/26/2016No. Disc. DatePERSON COUNTYSENIOR CENTERDEPOT STREETROXBORO, NC58
+BW 700.00+TW 710.00+[TC/BC 709.60]+FEE 711.00+FEE 711.00+[TC/BC 710.03]2.0%+710.43[2.
0
%
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DOCUMENT FOR REVIEW -NOT FOR CONSTRUCTIONDOCUMENT FOR REVIEW -NOT FOR CONSTRUCTION2/26/2016PERSON COUNTY SENIOR CENTER
PERSON COUNTYNo. Disc. Date59
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0
%
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DOCUMENT FOR REVIEW -NOT FOR CONSTRUCTIONDOCUMENT FOR REVIEW -NOT FOR CONSTRUCTION2/26/2016PERSON COUNTY SENIOR CENTER
PERSON COUNTYNo. Disc. DateUTILITYPLAN60
NC BIKE ROUTE #4 - NORTH LINE TRACE
EXISTING POWERLINE POLE
PERSON COUNTY
SENIOR CENTER
FOUSHEE STREET
DEPOT STREET
ROXBORO FARMER'S MARKET
EXISTING
BUILDING
EXISTING
BUILDING
EXISTING
BUILDING
PROPOSED SIDEWALK
VIEWSHED FROM PICNIC AREA,
COMMUNITY GARDENS, AND SHELTER
EXERCISE EQUIPMENT STATION
EXISTING DRIVE (5:1 SLOPE EXISTING)
WALKING CIRCUIT (500 LF OR 1/7 K)
EXISTING SIDEWALK
MULTI-USE
COURTS
PICNIC AREA /
COMMUNITY
GARDENS
RELOCATED SHELTER FROM
SENIOR CENTER SITE
DEPOT STREET PLAZA
UPPER
LAWN
LOWER
LAWN
GRADE TRANSITION
NC BIKE ROUTE #4 - NORTH LINE TRACE
EXISTING POWERLINE POLE
PERSON COUNTY
SENIOR CENTER
FOUSHEE STREET
DEPOT STREET
ROXBORO FARMER'S MARKET
EXISTING
BUILDING
EXISTING
BUILDING
EXISTING
BUILDING
PROPOSED SIDEWALK
VIEWSHED FROM SHELTER
EXERCISE EQUIPMENT STATION
EXISTING DRIVE (5:1 SLOPE EXISTING)
WALKING CIRCUIT (600 LF OR 1/5 K)
EXISTING SIDEWALK
PICNIC
AREA
DEPOT STREET PLAZA
UN-PROGRAMMED
OPEN SPACE / LAWN
RELOCATED SHELTER FROM
SENIOR CENTER SITE
GRADE TRANSITION
COMMUNITY GARDENS
NC BIKE ROUTE #4 - NORTH LINE TRACE
EXISTING POWERLINE POLE
PERSON COUNTY
SENIOR CENTER
FOUSHEE STREET
DEPOT STREET
ROXBORO FARMER'S MARKET
EXISTING
BUILDING
EXISTING
BUILDING
EXISTING
BUILDING
PROPOSED SIDEWALK
VIEWSHED FROM UPPER LAWN
EXERCISE EQUIPMENT STATION
EXISTING DRIVE (5:1 SLOPE EXISTING)
WALKING CIRCUIT (450 LF OR 1/8 K)
EXISTING SIDEWALK
MULTI-USE COURTS
RELOCATED SHELTER FROM
SENIOR CENTER SITE
DEPOT STREET
PLAZA
MIDDLE
LAWN
LOWER
LAWN
UPPER
LAWN
COMMUNITY GARDENS
GRADE TRANSITION
NC BIKE ROUTE #4 - NORTH LINE TRACE
EXISTING POWERLINE POLE
PERSON COUNTY
SENIOR CENTER
FOUSHEE STREET
DEPOT STREET
ROXBORO FARMER'S MARKET
EXISTING
BUILDING
EXISTING
BUILDING
EXISTING
BUILDING
PROPOSED SIDEWALK
VIEWSHED FROM SHELTER
EXISTING DRIVE (5:1 SLOPE EXISTING)
WALKING CIRCUIT (450 LF OR 1/8 K)
EXISTING SIDEWALK
RELOCATED SHELTER FROM
SENIOR CENTER SITE
DEPOT STREET PLAZA
EXERCISE EQUIPMENT STATION
MULTI-USE
COURTS
UN-PROGRAMMED
OPEN SPACE / LAWN
GRADE TRANSITION
DATE
Date Issued
SHEET
Project Manager
Job Number
Client
Job Title 520 S. HARRINGTON STREET RALEIGH, NORTH CAROLINAPHONE 919.828.2301 FAX 919.828.2303 OFFICE@HH-ARCH.COMThese drawings are the property of HH Architecture, P.A.
They may not be used for any purpose without written permission.
Copyright 2015 by HH Architecture, P.A. All rights reserved.
Drawn By:
Plot Time:
Checked By:
Seals
Current Version:HH ARCHITECTURE
DOCUMENT FOR REVIEW -
NOT FOR CONSTRUCTION
DOCUMENT FOR REVIEW -
NOT FOR CONSTRUCTION
2/26/2016PERSON COUNTY SENIOR CENTER15-056
PERSON COUNTY
MATTHEW BIESECKER
ERIC DAVIS / MATTHEW BIESECKERPERSON COUNTYROXBORO, NCMATTHEW BIESECKER
02/26/2016
100% SD
No. Disc. Date
SCALE: 1" = 40'-0"
0 20 40 80
A1 PARK SITE CONCEPT C
N
SCALE: 1" = 40'-0"
0 20 40 80
A2 PARK SITE CONCEPT D
SCALE: 1" = 40'-0"
0 20 40 80
D1 PARK SITE CONCEPT A
N
SCALE: 1" = 40'-0"
0 20 40 80
D2 PARK SITE CONCEPT B
N
N
L-001
PARK LAYOUT CONCEPTS
61
TPTP TPTPTPTPTPTP
TP
TPTPTP
TPTPTPTPTPTPTPTPTPTPTPTPTPTPTP
TP
TP
T
P
TP
TP
TP
TP
TP
TP
TP
TPTP TPTPTPTPTPTPTPTP
TP
TP
S
S SSSD
DD DD WW
W
W WW
W
W
W
PERSON COUNTY SENIOR CENTER
FFE 711.00
+BW 700.00
+TW 710.00
+[TC/BC 709.60]
+FEE 711.00
+FEE 711.00
+[TC/BC 710.03]
2.
0
%[2.0%]3.
0
%
+710.79
TC 709.90
+BC/ TC 709.64
2.4%+BC 709.40+
5.
0
%
2.0%2.0%+
+
TW 711.12
+710.53
+TW 711.12
+TW 711.12
TW 711.12
+FEE 711.00
+FEE 711.002.0%2.0%709.00
708.00 710.00705.00
704.00
703.00
702.00 3:1
MAX
.
706.00+
+708.03
+707.91
705.80+
8.
3
3
%
8.
3
3
%
+[BW 707.57]
LAWN
LAWN
FLUSH CURB
EXISTING TREE TO REMAIN
40' BUS (FOR REFERENCE ONLY)
TREE PROTECTION FENCE
FLUSH CURB
EXISTING PARKING STRIPING
BRICK RETAINING WALL WITH GUARDRAIL
6" HT CURB
(2) 72" BENCHES
BUILDING ENTRY OVERHANG (REFER TO ARCHITECTURAL DRAWINGS)
EXISTING ASPHALT PARKING
EXISTING PARKING STRIPING
NEW ASPHALT PARKING
FULL SIZE VAN (FOR REFERENCE ONLY)
TREE PROTECTION FENCE
EXISTING WALL TO REMAIN AND BE PROTECTED
HORSESHOE PIT
FITNESS VERANDA
COMMUNITY GARDENS
NEW ASPHALT
3.
0
%
EXISTING TREES TO REMAIN
AND BE PROTECTED2.0%2.0%
TREE PROTECTION FENCE; SHOWN ON OUTSIDE
FOR PARCEL LINE FOR CLARITY; TREE PROTECTION
FENCE TO BE LOCATED INSIDE THE PROTECT LIMITS
LIMITS OF CONSTRUCTION
EVERGREEN SHRUBS
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+TW 711.12
+TW 708.62 +TW 708.62
+TW 706.59
(1) 72" BENCHES
15' X 15' TENT ON LAWN (FOR REFERENCE ONLY)
UTILITY; REFER TO CIVIL DRAWINGS
CONCRETE PAVING
CONCRETE RAMP WITH HANDRAILS (1 OF 2 RUNS)
BRICK WALL WITH HANDRAIL; TYP.
EVERGREEN GROUNDCOVER OR ORNAMENTAL
GRASSES ON SLOPE
EXISTING ASPHALT TO REMAIN
SCALE: 1" = 20'-0"0 10 20 40
A1 SENIOR CENTER SITE LAYOUT, GRADING, AND PLANTING
DATE
Date Issued
SHEET
Project Manager
Job Number
Client
Job Title 520 S. HARRINGTON STREET RALEIGH, NORTH CAROLINAPHONE 919.828.2301 FAX 919.828.2303 OFFICE@HH-ARCH.COMThese drawings are the property of HH Architecture, P.A.
They may not be used for any purpose without written permission.
Copyright 2015 by HH Architecture, P.A. All rights reserved.
Drawn By:
Plot Time:
Checked By:
Seals
Current Version:HH ARCHITECTURE
DOCUMENT FOR REVIEW -
NOT FOR CONSTRUCTION
DOCUMENT FOR REVIEW -
NOT FOR CONSTRUCTION
2/26/2016PERSON COUNTY SENIOR CENTER15-056
PERSON COUNTY
MATTHEW BIESECKER
ERIC DAVIS / MATTHEW BIESECKERPERSON COUNTYROXBORO, NCMATTHEW BIESECKER
02/26/2016
100% SD
No. Disc. Date
N
L-002
SENIOR CENTER SITE LAYOUT,
GRADING, AND PLANTING
62
533 SFLOBBY180 SFCONFERENCEROOM68' - 0"71' - 8"83' - 8"155' - 4"88' - 0"385 SFMULTI-PURPOSE750 SFSOCIAL HALLFOLDING PARTITION160 SFSHIIP OFFICE194 SFMECH111 SFSECURE STORAGE73 SFSTORAGE138 SFACTIVITIES OFFICE168 SFMEDICAL OFFICE93 SFSTORAGE145 SFIHA OFFICE114 SFOFFICE197 SFBREAK ROOMMAIL/COPY223 SFDIRECTOR'S OFFICE890 SFFITNESS CENTER295 SFWOMEN245 SFMEN268 SFKITCHEN133 SFSTORAGE188 SFMECH208 SFPANTRY115 SFKITCHEN OFFICE127 SFENSURESTORAGE444 SFCOMPUTER LAB395 SFCLASSROOM407 SFART CLASSROOM1319 SFGROUP FITNESS472 SFGAMEROOM187 SFSTORAGE53 SFIT / ELEC46 SFJANITORCL.CL.BILLIARDSTABLE TENNISWAITING AREARECEPTION/INFORMATION DESKSEATINGNOOKFITNESS EQUIPMENT SHOWNFOR PLANNING PURPOSES,ACTUAL NUMBER AND PIECESOF EQUIPMENT TO BESPECIFIED BY OWNERHIGH WINDOWS FORNATURAL LIGHTINGDIRECT EXTERIOR ACCESSTO FITNESS VERANDASERVING WINDOWCAPACITY FOR 50SEATED AT A MEALEXIT TOCOVEREDWALKWAYVESTIBULEEXIT TOVERANDADIRECT EXTERIORACCESS FROMKITCHEN1174 SF168ASSEMBLY1319 SF27FITNESSROOM2170 SF22OFFICESUITE268 SF2KITCHEN444 SF23COMPUTERLAB115 SF2OFFICE339 SF2STORAGE188 SF1MECH188 SF1STORAGE311 SF45LOUNGE133 SF1STORAGE890 SF18FITNESSCENTER46 SF1JAN.472 SF32GAMEROOM395 SF20CLASSROOM407 SF21CLASSROOM38 SF1STORAGE38 SF1STORAGE53 SF1ELEC194 SF1MECH1. BUILDING WILL BE DESIGNED ACCORDING TO THE 2012 EDITION OF THENC BUILDING CODE.2. BUILDING WILL BE CONSTRUCTED OF TYPE IIB CONSTRUCTION.3. GROSS BUILDING AREA (INCLUDING THICKNESS OF EXTERIORWALLS) = 12,188 SQ FT.4. PRIMARY OCCUPANCY OF THE BUILDING WILL BE ASSEMBLY, A-3.4. BUILDING IS NOT REQUIRED TO BE SPRINKLERED PER CODE PERPRELIMINARY CALCULATIONS.5. PRELIMINARY ALLOWABLE AREA CALCULATION = 11,875 SQUARE FEET(ALLOWABLE AREA = 9500 SQUARE FEET WITH FRONTAGE INCREASEOF 25%). PRELIMINARY TOTAL BUILDING AREA = 11,553 SQUARE FEET.PRELIMINARY CODE REVIEWWORST-CASE TO COMMON PATH OF TRAVEL = 62'(MAX ALLOWABLE 75')WORST-CASE TRAVEL DISTANCE = 158'(MAX. ALLOWABLE 200')LIFE SAFETY PLAN LEGENDDENOTES A-3 OCCUPANCYASSEMBLY W/OUT FIXED SEATSCONCENTRATED(1 PERSON PER 7 SF NET)WORST-CASE DEAD END CORRIDOR = 19'(MAX ALLOWABLE 20')EGRESS AREA1EGRESS AREA TAGDENOTES BUSINESS OCCUPANCYBUSINESS AREA(1 PERSON PER 100 SF GROSS)DENOTES S-1 OCCUPANCYSTORAGE(1 PERSON PER 300 SF GROSS)DENOTES A-3 OCCUPANCYEXERCISE ROOM(1 PERSON PER 50 SF GROSS)DENOTES A-2 OCCUPANCYCOMMERCIAL KITCHEN(1 PERSON PER 200 SF GROSS)DENOTES UNOCCUPIABLE SPACEBATHROOM/CORRIDOR(0 OCCUPANTS)DENOTES A-3 OCCUPANCYCLASSROOM AREA(1 PERSON PER 20 SF NET)DENOTES A-3 OCCUPANCYUNCONCENTRATED(1 PERSON PER 15 SF NET)Date IssuedSHEETProject ManagerJob NumberClientJob Title520 S. HARRINGTON STREET RALEIGH, NORTH CAROLINAPHONE 919.828.2301 FAX 919.828.2303 OFFICE@HH-ARCH.COMThese drawings are the property of HH Architecture, P.A.They may not be used for any purpose without written permission.Copyright 2015 by HH Architecture, P.A. All rights reserved.Drawn By:Plot Time:Checked By:SealsCurrent Version:HHARCHITECTUREDOCUMENT FOR REVIEW -NOT FOR CONSTRUCTIONDOCUMENT FOR REVIEW -NOT FOR CONSTRUCTION2/26/2016 3:53:01 PMPERSON COUNTY SENIOR CENTERA-101FLOOR PLAN15-056PERSON COUNTYAuthorCheckerPERSON COUNTYDEPOT STREETKRISTEN M. HESS02/26/2016SCHEMATIC DESIGNROXBORO, NCN 1/8" = 1'-0"1FLOOR PLANNo. Disc. DateN 1/8" = 1'-0"2PRELIMINARY FIRST FLOOR LIFE SAFETY PLAN63
March 7, 2016
Estimated Project Budget
Schematic Design
HH Project #: 15-056
Schematic Design
Cost
Proposed Cost
Reductions
12,188 sf $134.80 per sf $1,779,942 $1,718,600
12,188 sf $9.00 per sf $109,692 $96,000
12,188 sf $12.00 per sf $146,256 $132,000
12,188 sf $21.00 per sf $255,948 $240,000
12,188 sf $1.80 per sf $21,938 $21,600
12,188 sf $34.00 per sf $414,392 $408,000
12,188 sf $10.00 per sf $121,880 $120,000
12,188 sf $24.00 per sf $292,512 $288,000
12,188 sf $23.00 per sf $280,324 $276,000
18,000 sf $6.50 per sf $117,000 $117,000
1 ls $20,000.00 ls $20,000 $20,000
$606,898 $481,061
1 ls $6,600 ls $6,600 $6,600
1 ls $2,270 ls $2,270 $2,270
1 ls $19,642 ls $19,642 $15,853
1 ls $55,000 ls $55,000 $36,300
1 ls $282,880 ls $282,880 $281,280
1 ls $1,711 ls $1,711 $1,483
1 ls $89,079 ls $89,079 $53,632
1 ls $37,299 ls $37,299 $17,796
1 ls $81,617 ls $81,617 $65,847
1 ls $11,000 ls $11,000 $0
1 ls $6,600 ls $6,600 $0
1 ls $8,800 ls $8,800 $0
1 ls $4,400 ls $4,400 $0
$84,000 $84,000
$2,470,840 $2,283,661
$247,084 $228,366
$74,125 $68,510
$2,792,049 $2,580,537
$278,600 $278,600
$4,500 $4,500
$11,400 $11,400
$8,300 $8,300
$5,200 $5,200
$5,400 $5,400
Construction Testing Fees & Geotechnical Investigations $35,000 $35,000
$60,000 $60,000
$408,400 $408,400
$3,200,449 $2,988,937
Exterior Envelope
Person County Senior Center
Senior Center Building
Basic Scope
Asbestos Abatement
Site Development
Public Park
Subtotal Estimated Basic Construction:
Erosion Control/Environmental Protection
Site Preparation
Building Demolition
Roofing
Interiors
Specialties
Structure
Plumbing
Mechanical
Electrical
Total Estimated Basic Construction Costs
Hazardous Materials Abatement Design Fee
Existing Site Conditions Survey Fee
Subsurface Utility Designation Fee
Hazardous Materials Survey Fee
Structural Assessment Fee
Estimated Project Soft Costs
Furniture, Fixtures, and Equipment
Site Demolition/Excavation/Removal/Relocation
Hardscape
Site Planters
Site Irrigation
Planting
Utilities
Dumping Fees
Site Retaining Walls
Site Furniture
Horseshoe Courts
Earthwork
Construction Contingency (3%)
Total Estimated Basic Construction Costs
Basic Design Fee
GC's General Conditions, Overhead and Profit (10%)
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