Agenda Packet May 16 2016PERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
May 16, 2016
9:00am
CALL TO ORDER…………………………………………………... Chairman Newell
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10 minute segment
which is open for informal comments and/or questions from citizens of this
county on issues, other than those issues for which a public hearing has been
scheduled. The time will be divided equally among those wishing to comment.
It is requested that any person who wishes to address the Board, register with
the Clerk to the Board prior to the meeting.
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ITEM #1
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A. Approval of Minutes of May 2, 2016,
B. Budget Amendment #19,
C. Proclamation for Elder Abuse Awareness Day on June 2, 2016,
D. Green Growth grant in the amount of $10,000 (match met with in-kind
donations, no county funds to be appropriated),
E. Consideration to change the November 14, 2016 regular scheduled Board
meeting to November 21, 2016 to accommodate Local Government Day,
F. Tax Adjustments for the month of May 2016
a. Tax Releases, and
b. NC Vehicle Tax System pending refunds
UNFINISHED BUSINESS:
ITEM #2
Decision on roadway name for R-2241A ………………………………. Sallie Vaughn
NEW BUSINESS:
ITEM #3
County Employee Health Benefits Plan for FY16-17…………………….. Heidi York
ITEM #4
Governors Crime Commission Grant for the Person County
Sheriff’s Office for Body Worn Cameras ……….. Sheriff Jones & Captain Crabtree
ITEM #5
Presentation of the Fiscal Year 2016-2017 Proposed Budget …………..... Heidi York
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
CLOSED SESSION #1
Closed Session per General Statute 143-318.11(a)(4) for the purpose of discussion of
matters relating to the location or expansion of industries or other businesses in the
county (economic development) with the following individuals permitted to attend:
County Manager, Heidi York, Clerk to the Board, Brenda Reaves, County Attorney,
Ron Aycock, and Economic Development Director, Stuart Gilbert.
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate
by the Board.
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May 2, 2016
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PERSON COUNTY BOARD OF COMMISSIONERS MAY 2, 2016
MEMBERS PRESENT OTHERS PRESENT
David Newell, Sr. Heidi York, County Manager
Tracey L. Kendrick C. Ronald Aycock, County Attorney
Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear
B. Ray Jeffers
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, May 2, 2016 at 7:00pm in the Commissioners’ meeting room
in the Person County Office Building.
Chairman Newell called the meeting to order. Commissioner Clayton gave an
invocation and Vice Chairman Kendrick led the group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
Vice Chairman Kendrick requested Board consideration to add an item to the
agenda for discussion related to the County Owned building located at Huck Sansbury
currently used to house Piedmont Community College’s workforce development.
A motion was made by Commissioner Jeffers and carried 5-0 to add to the agenda
an item for discussion related to the County owned building located at Huck Sansbury
currently used to house Piedmont Community College’s workforce development and to
approve the agenda as adjusted.
INFORMAL COMMENTS:
The following individual appeared before the Board to make informal comments:
Mr. Bryan Adcock of 1089 Peed Road, Rougemont spoke of his recent experience
with Person County Little League whereby his daughter and Michelle Wrenn’s daughter
participated in skills days and were told they could not play due to their skill level being
above those in the age group.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Puryear and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of April 18, 2016,
B. Budget Amendment #18, and
C. Research Triangle Regional Partnership FY 2016-2017 representatives.
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May 2, 2016
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NEW BUSINESS:
DONATION TO THE FIREWORKS FUND:
Ms. Beth Townsend, Piedmont Community College (PCC) representative on the
Director’s Roundtable requested the Board of Commissioners to consider funding an
appropriation to the Fireworks Fund to assist in the costs associated with the July 4th
fireworks show. Ms. Townsend noted the City of Roxboro has contracted with a vendor
to deliver the fireworks show on July 4, 2016 at a cost of just over $9,000. Ms. Townsend
stated the Directors’ Roundtable, whose membership includes representatives from
Tourism Development Authority (TDA), PCC, Parks and Recreation, Roxboro Merchants,
Senior Center, Chamber of Commerce and Roxboro Development Group, has pledged
through fundraising efforts to contribute $1,500. Ms. Margaret McMann, TDA Director
added a grant award in the amount of $500 was awarded from the TDA to the Fireworks
Fund.
A motion was made by Commissioner Jeffers and carried 4-1 to appropriate
$4,000 to the Fireworks Fund from the County’s Contingency Fund. Vice Chairman
Kendrick cast the lone dissenting vote.
PUBLIC SAFETY TOWERS AND BROADBAND CAPITAL PROJECT
ORDINANCE:
Finance Director, Amy Wehrenberg presented to the Board for approval a Public
Safety Towers and Broadband Capital Project Ordinance for the construction of two
communication cell towers, the purchase of VHF equipment, hand-held and vehicular
radios, and implementation of a broadband grant program. Ms. Wehrenberg stated Board
approval allows for the creation of this Project on the County's books and lists the revenues
and expenditures that would be part of this project. Ms. Wehrenberg noted the Board gave
direction as part of their adopted Capital Improvement Plan on April 18, 2016 to fund a
portion of the expenditures associated with this project with debt proceeds.
Ms. Wehrenberg told the group that contingency funds in the amount of $100,000
from the General Fund was a part of the request in the Capital Project Ordinance to cover
possible project bid overages and any other unforeseen costs. Ms. Wehrenberg anticipated
that advanced funds will be transferred to cover related payments when due, such as
planning and consulting costs and the purchase of radio equipment that was scheduled to
occur in July or August 2016. As stated in Section 6 of the ordinance, “Any such advances
made prior to the securing of adequate financing is intended to be reimbursed from the
financing proceeds.” The total loan financing for this Project is estimated to be $3,973,600.
Construction bids are anticipated by the spring of 2017, and the closing of this loan is
expected to take place in early summer of 2017. Ms. Wehrenberg stated a financing
calendar schedule will be provided as this project developed with the exact date for
construction bids.
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May 2, 2016
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A motion was made by Commissioner Puryear and carried 5-0 to approve the
Public Safety Towers and Broadband Capital Project Ordinance as presented.
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May 2, 2016
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May 2, 2016
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COUNTY OWNED BUILDING LOCATED AT HUCK SANSBURY CURRENTLY
USED TO HOUSE PIEDMONT COMMUNITY COLLEGE’S WORKFORCE
DEVELOPMENT:
Vice Chairman Kendrick asked Dr. Walter Bartlett, President of Piedmont
Community College (PCC) to discuss with the Board the county owned building located
at Huck Sansbury that houses the PCC Workforce Development programs. Dr. Bartlett
told the group the workforce programming agencies and guidelines have changed over the
years. Historically (for over 20 years), PCC was awarded the workforce grant through the
Kerr Tar Council of Government and Dr. Bartlett said it was last awarded to a nonprofit
organization, GMSI. Dr. Bartlett stated the nonprofit, GMSI, was housed in the Roxboro
Building and did not partner with PCC for workforce training and development.
When asked what agencies are currently housed in the county owned building with
PCC, Dr. Bartlett said Division Work Solutions (DWS), a state agency formerly known as
Employment Security Commission lost state funding for rent so he decided as a partner to
workforce training, he allowed them space within the building at no costs in rent fees. Dr.
Bartlett informed the Board that a for-profit agency called EDSI that provides services for
displaced workers for both adult and youth entered into a lease agreement with PCC for a
term starting October 1, 2015, terminating July 31, 2016 and charged a rental fee in the
amount of $250 per month paid to PCC. Dr. Bartlett stated he intended the rental fee to
cover cost sharing for the part-time receptionist. Dr. Bartlett confirmed that PCC provided
custodial services for the building and that the county pays for the utilities, general liability
insurance and water. County Manager, Heidi York added that the annual utilities cost for
the site which also includes the administrative offices for Parks and Recreation was
$26,000. Ms. York noted a new roof costing $100,000 and a HVAC unit costing $18,000
was being installed as well. Dr. Bartlett noted another nonprofit, Telamon, which will
provide community based services had inquired to which he was not planning to charge
rent. Ms. York noted the Telamon representative told her that they were asked to pay $250
in monthly rent. Ms. York stated she was unaware of any other agencies occupying the
building other than PCC.
Dr. Bartlett stated because PCC did not have an agreement or Memorandum of
Understanding related to the space, he was unsure what he had the authority to do or not to
do with the space. Dr. Bartlett said he had submitted to the County Manager for the County
Attorney’s review the lease he had used requesting guidance on how to proceed with the
state agency, the nonprofit agency and the for-profit agency.
Dr. Bartlett told the group he had two full time and two part time staff in the
building.
Chairman Newell asked County Attorney, Ron Aycock to provide a legal consult
on the situation. Mr. Aycock stated without a lease between Person County and PCC, there
was no authority for PCC to legally sublease or attempt to sublease property under which
it has no control.
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May 2, 2016
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Vice Chairman Kendrick spoke of his opposition to PCC signing any such sublease
agreement(s), collecting rent fees, and authorizing improvements to the building without
the authority to do so. Vice Chairman Kendrick opposed the fact that a for-profit
organization was housed in a county owned building noting taxpayers are footing the bill
for the utilities, insurance, etc., and this opportunity was not offered to other businesses.
Commissioner Clayton advocated for the workforce programming entities to
remain in one central location to aid the displaced workers to get needed resources in one
stop versus going to several locations in the city. Commissioners Clayton and Jeffers
suggested a legal lease be drafted by the County Attorney to allow PCC a legal binding
lease with authority to allow workforce programming partners to be housed in the same
site. Commissioner Clayton asked Dr. Bartlett if the agencies at the site had interest to
remain housed there to which he replied affirmatively.
Mr. Donald Wilson, Chairman of the PCC Board of Trustees interjected from the
audience that the intent was to serve the clients noting the rental rate of $250 per month
was a nominal amount for the square footage.
A motion was made by Commissioner Clayton to charge EDSI (for-profit agency)
$250 rent fees per month and to work on an agreement with Telamon and PCC for the
minimum amount the County Attorney can do to lease the building.
Mr. Aycock asked for clarification that the Board desired to enter into a lease with
PCC for the entirety of the property and for all providers; and in that lease, authorize PCC
to sublease a portion of that property to EDSI, Telamon and ESC (DWS) asking the Board
which entity would receive the $250 monthly rental fees. Vice Chairman Kendrick stated
the County should receive the rental fees due to the building being owned by County and
in paying the utilities and maintenance. Mr. Aycock stated if the desire was for the County
to receive the rental fees, then, rather than subleasing the entirety of the property to PCC,
the County could lease the property to PCC only to the extent that nonprofits are to use that
space with a separate lease between County and EDSI. Mr. Aycock noted there was
authority for counties to cooperate in providing services with other governmental type
entities.
Dr. Bartlett advocated for the rental fees to be shared between the County and PCC
due to PCC paying for services, i.e. the receptionist, internet. Vice Chairman Kendrick
stated disagreement with Dr. Bartlett on that point. Commissioner Clayton voiced his goal
to keep the workforce programming together working cooperatively noting support for
PCC to get rental fees or a portion thereof to offset the expenses PCC incurs for the other
agencies.
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May 2, 2016
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Vice Chairman Kendrick asked Dr. Bartlett if some clients attend PCC for
workforce development and are sometimes paid by the state or the individual themselves
pay for workforce training and development to which he replied affirmatively. Dr. Bartlett
added that EDSI will send clients to the college for the curriculum programming where
GMSI was sending clients to Durham Tech.
Commissioner Jeffers stated his support for private agency’s rent fees being used
to offset the expenses for the receptionist, telephone and internet.
Commissioner Clayton restated his motion was for the County Attorney to write
up a contract for the least cost with PCC and Telamon and to let PCC sublease for $250
per month to EDSI.
Chairman Newell stated the simplest way would be to lease to PCC for $1 per year.
Commissioner Clayton added that the lease should include authorization for PCC to
sublease. Chairman Newell noted his preference for some kind of agreement to have a
binding contract in place as well as to stipulate all agencies provide the County with a hold
harmless clause of some type that makes them responsible for the liability.
Commissioner Puryear asked the County Attorney if there was any recourse for
EDSI to request refund of the rent fees due to the fact that there was no legal binding
agreement. Mr. Aycock stated there was no opportunity for them to seek any type of
damages or recourse from PCC or from the County as they have in fact received a benefit
to which they paid. Mr. Aycock further noted no liability issues especially if it is the desire
by the Board for EDSI to remain in the building for the remainder of the term they have in
place.
Chairman Newell asked what term would be put onto the lease with PCC.
Commissioner Jeffers advocated for the term to coincide with the sublease with EDSI.
Ms. York asked Dr. Bartlett if these workforce training and development functions
were intended to be moved into the Small Business Center, aka the Business Development
Entrepreneur Center (BDEC). Dr. Bartlett stated in the process of doing the bond, the
second floor of the BDEC would be upgraded and, in turn, move the workforce operations.
Dr. Bartlett stated his preference for a 5-year lease to complete construction.
Mr. Aycock summarized there was some intent by the Board for the term of the
lease to be as long as necessary until such time PCC moves the workforce operation to the
other facility. Commissioner Jeffers reiterated the lease was needed with PCC due to the
need for PCC to sublease so he preferred for the lease to coincide with the sublease term.
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May 2, 2016
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Chairman Newell asked the Board to consider the situation should the County need
that particular building. Commissioner Clayton stated the sublease that PCC has written
included a 30-day out clause upon notice by either party. Mr. Aycock stated the County
could include a termination clause for so many days, i.e. 30-days, 60-days, 90-days.
Chairman Newell suggest a 5-year lease with a 90-day termination notice clause.
Commissioner Clayton again recounted his motion to write up a lease with PCC
that authorizes a sublease.
Commissioner Puryear asked about off-setting costs for utilities in the lease noting
PCC would not be charging a nonprofit any rental fees so what cost sharing between PCC
and the County. Commissioner Clayton stated his preference for PCC to retain the rental
fees for their expenses incurred.
Ms. York told the Board that a lease agreement would be brought back to the Board
for review and approval.
Mr. Aycock summarized an amended motion for Commissioner Clayton’s
consideration as follows:
An amended motion was made by Commissioner Clayton and carried 5-0 to
direct the County Attorney and the County Manager to prepare a lease agreement with PCC
for a term not to exceed five years, and in that lease agreement, to authorize PCC to
sublease space to other entities doing the same kind of work that PCC is doing with a
provision that any for-profit entity must be charged a rate of $250.00 per month; included
also in the lease will be a provision for either party to terminate the lease upon 90-day
notice and that the final lease document be brought back to the Board for approval.
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May 2, 2016
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CHAIRMAN’S REPORT:
Chairman Newell reported that he, Stuart Gilbert, Economic Development
Director, and the Economic Development Commission were working hard to certify a site
for hard sell noting an obstacle for the project was to fund getting water from the Dan River
to the site.
MANAGER’S REPORT:
County Manager, Heidi York had no report.
COMMISSIONER REPORT/COMMENTS:
Commissioner Jeffers had no report.
Commissioner Clayton had no report.
Commissioner Puryear had no report.
Vice Chairman Kendrick reported that public input was sought for the proposed
Senior Center design at a scheduled public forum on May 11, 2016 starting at 5:00pm in
the County Office Building Auditorium.
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May 2, 2016
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CLOSED SESSION #1
A motion was made by Vice Chairman Kendrick and carried 5-0 to enter Closed
Session per General Statute 143-318.11(a) (3) to consult with an attorney and General
Statute 143-318.11(a) (5) to establish, or to instruct the public body's staff or negotiating
agents concerning the position to be taken by or on behalf of the public body in negotiating
the price and other material terms of a contract at 8:21pm with the following individuals
permitted to attend: County Manager, Heidi York, Clerk to the Board, Brenda Reaves,
County Attorney, Ron Aycock, Assistant County Manager, Sybil Tate, and Mike Brinchek
via telephone conference call.
Chairman Newell called the Closed Session to order at 8:22pm.
A motion was made by Vice Chairman Kendrick and carried 5-0 to return to open
session at 8:57pm.
ADJOURNMENT:
A motion was made by Vice Chairman Kendrick and carried 5-0 to adjourn the
meeting at 9:00pm.
_____________________________ ______________________________
Brenda B. Reaves David Newell, Sr.
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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5/16/2016
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
Human Services 2,150
Education 155,000
Economic and Physical Development 4,865
Contingency (25,089)
Self-Funded Health Insurance 25,089
Transfers to Other Funds 51,000
REVENUES General Fund
Other Taxes 51,000
Intergovernmental Revenues 157,000
Charges for Services 2,700
Other Revenues 2,315
EXPENDITURES Airport Capital Construction Fund
Airfield Signage Replacement 189,300
Taxiway Light Replacement 170,000
REVENUES Airport Capital Construction Fund
State funds: Airfield Signage Replacement 170,370
Local funds: Airfield Signage Replacement 18,930
State funds: Taxiway Light Replacement 153,000
Local funds: Taxiway Light Replacement 17,000
Explanation:
BUDGET AMENDMENT
Receipt of donations to Cooperative Extension classes ($2,165) and Cooperative Extension class registration
fees ($2,700); receipt of lottery funds for Person County Schools ($155,000); increase to Smart Start Services
grant for DSS ($2,000); receipt of donation to DSS ($150); increase in occupancy tax collections ($51,000);
transfer Self-Funded Health Insurance Reserve in contingency (-$25,089) to reserve in Self-Funded Health
Insurance Fund ($25,089); receipt of grant from NC Department of Transportation for airfield signage
replacement at the airport ($189,300); receipt of grant from NC Department of Transportation for taxiway light
replacement at the airport ($170,000)
BA-1913
PROCLAMATION BY THE
Person County Board of Commissioners
On
ELDER ABUSE AWARENESS DAY
WHEREAS, Person County’s elderly deserve to live safely with dignity, and as independently as
possible, with the necessary supports; and
WHEREAS, Elder abuse is most often defined as any act that harms a senior or jeopardizes his
or her health or welfare; and
WHEREAS, Eliminating abuse to older persons is a responsibility of the community; and
WHEREAS, the County of Person is concerned about the risk to older residents who suffer from
neglect or are victims of financial, emotional or physical abuse; and
WHEREAS, All residents should watch for signs of abuse such as physical trauma, withdrawal,
depression, anxiety, fear of family members, friends or caregivers.
NOW, THEREFORE, The Board of Commissioners for Person County does hereby proclaim
June 2, 2016 as Elder Abuse Awareness Day and urge all citizens to recognize and support the
needs of older persons to build safer communities in Person County.
Adopted this 16th day of May, 2016.
_______________________________
David Newell, Sr., Chairman
Attest:
_______________________________
Brenda B. Reaves, Clerk to the Board
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AGENDA ABSTRACT
Meeting Date: May 16, 2016
Agenda Title: Green Growth grant
Summary of Information: The NC Wildlife Resource Commission offers a technical assistance
grant to local governments that use tools from their Green Growth toolbox to conserve wildlife and
natural resources. Staff would like to apply for a $10,000 grant. The grant requires a match, which
can be met through in-kind donations (no county funds are needed).
Staff would like to request funds for a conservation plan that protects an important natural area
corridor extending from uptown Roxboro to its southern border with Durham County.
The proposed area is 8.6 miles long and would average 500 feet wide, fluctuating to
accommodate land forms, habitats and existing development. The conservation plan would serve
to link a string of parks and beautiful natural areas, including forest riparian buffer (priority
habitat) along the Flat River, which possesses at least nine classified species of greatest
conservation need. The corridor travels alongside sections of the Norfolk Railroad and US-501.
The Piedmont Conservation Council will write and submit the grant application on behalf of Person
County. Attached is a draft of the idea submission form.
The grant application is due May 31st with notification of funding in the fall.
Recommended Action: Direct staff to apply for the grant
Submitted By: Assistant County Manager, Sybil Tate
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1
Partners for Green Growth Project Idea Submission
Date: May XX, 2015
Contact Information: Sybil Tate
Name of County and or Municipality or Council of Government: Person County
Approximate amount of funds to be requested: $10,000
Estimated non-federal in-kind match amount by source (Please demonstrate that this match is from
non-federal sources): $5,384.00 NEEDED
Eligible activities for PGG funding include writing plans, organizing and conducting public and local
government meetings, conducting research and gathering information.
Our project would potentially do the following. Check all that apply.
Consider the Green Growth Toolbox principles and conservation GIS data in:
☒ A conservation plan to be considered for adoption by the governing board.
☒ A conservation overlay district and or an update of zoning districts.
☒ A review of development ordinances for opportunities to reduce regulatory barriers to
conservation and enhance incentives and ordinances for wildlife habitat conservation.
☐ The drafting of a model ordinance.
☐ A preferred development guide.
☒ An update of the land use, transportation or comprehensive plan.
☐ A small area plan (provide location information).
☒ A park(s) management plan (provide location information).
☐ The planning of a major development design or charrette (provide location information).
☐ A plan or ordinance that addresses human-wildlife conflict / nuisance wildlife issues.
Other:
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2
Project Idea Details
List of 4 or less primary project deliverables
List of project goals and objectives
List of any project partners and their roles (what they will do)
List the roles of local government officials, board members and staff in the project
What will local government officials, board members or staff do as part of your project?
1. Guidance document for County Commissioners and staff to direct future development decisions.
2. Foundation to develop a Greenway Plan for the same corridor connecting Roxboro to downtown
Durham.
3. Identification of future Park and Recreation facilities (e.g., a Flat River Park site).
4. A public education campaign that engages Person County residents in the conservation plan
process.
5. Partnership development with neighboring Durham County, local conservation nonprofits and
area professionals with expertise in conservation planning.
*This is obviously more than four; let me know which you would like to do away with or add other
deliverables.
1. Survey corridor to inventory area’s natural resources, as well as existing infrastructure (e.g.,
remaining track from railroad line).
2. Host a minimum of 4 public meetings with project partners featuring educational speakers.
3. Creation of conservation plan based on survey work, staff research and public input.
Durham County. Coordinate their planning efforts for this corridor to extend Person County’s own
conservation efforts, as well as send staff representation to all public meetings.
Piedmont Conservation Council. Organize public meetings, including securing educational speakers
for first three public meetings.
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3
Approximate timeline
Provide a brief timeline of completion dates for stages of the project. All projects should start by
October 1, 2016 and be completed by September 15, 2017
Sybil Tate, Assistant County Manager, Person County.
Mike Ciriello, Planning & Zoning Director, Person County. Draft changes to County’s land use and
transportation comprehensive plans to incorporate new conservation plan.
Sallie Vaughn, GIS Manager, Person County. Integrate all surveying work into County’s GIS data
layers. Create a conservation overlay of the corridor.
October-December 2016.
Hire survey contractor.
Project partners host first public meeting.
January 2017-March 2017.
Complete all survey work of corridor.
Complete natural resource inventory of corridor.
Create conservation overlay.
Project partners host second public meeting.
April-June 2017.
Draft of conservation plan completed.
Project partners to host third public meeting.
July-September 2017.
Presentation of final conservation plan to public and County Commissioners at fourth public
meeting.
Staff to write and present proposed updates to the County’s land use and transportation
comprehensive plans that incorporate the new conservation plan.
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4
Support for Conservation
Briefly describe the conservation interests or actions of your community and local governing or
planning-related board.
Summary Project and Budget Narrative
Please describe your project below in 300 words or less. Include a brief description of the activities that
will use PGG funds and what you would count as non-federal in-kind match. Please provide the
approximate amount of PGG funds that would be requested for GIS mapping.
For questions and to discuss project ideas, please contact Kacy Cook, Land Conservation Biologist at
kacy.cook@ncwildlife.org or mobile (910) 638-4887.
*Mike, I would like to schedule a phone call, so I can get a run-down of current Person Co.
conservation initiatives.
Person County’s primary deliverable will be the creation of a conservation plan that protects an
important natural area corridor extending from uptown Roxboro to its southern border with
Durham County.
The proposed area is 8.6 miles long and would average 500 feet wide, fluctuating to accommodate
land forms, habitats and existing development. The conservation plan would serve to link a string of
parks and beautiful natural areas, including forest riparian buffer (priority habitat) along the Flat
River, which possesses at least nine classified species of greatest conservation need.
This endeavor would help Person County to connect with conservation and recreation efforts by
neighboring Durham County. Already, Durham has preserved adjacent habitat across the county-line
and hopes to extend the American Tobacco Trail up through this corridor.
Beyond conserving significant habitat, the conservation plan would serve as the beginnings of a
Greenway Plan. The corridor travels alongside sections of the Norfolk Railroad and US-501. The
creation of a bike-pedestrian greenway would present an alternative mode of transportation to the
many Person County residents who currently commute to Durham, as well as healthy recreation
opportunities and economic development for the agritourism destinations bordering the Greenway.
PGG’s fund would be used to conduct necessary survey work and an inventory of the natural
resources encompassed in the proposed conservation area, totaling $7,500. Funds would also go
towards hosting the four public meetings ($2,500) and speaker fees. No PGG funds will go towards
GIS mapping, which will be conducted in-house by County staff.
*I assume most if not all of our match will come from staff time (Mike & Sallie). Our magic number is
$5,384. Given your hourly rates and current work capacity, do you think you could come up with
most of this amount?
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AGENDA ABSTRACT
Meeting Date: May 16, 2016
Agenda Title: Consideration to change the November 14, 2016 regular scheduled Board
meeting to November 21, 2016 to accommodate Local Government Day
Summary of Information:
We have been notified by Person County Schools’ staff, Lily Hayes, of the Local Government dates
for fiscal year 2016-2017. The dates are November 21, 2016 and March 20, 2017.
Recommended Action:
Requesting the Board to take action to change the November 14, 2016 day meeting to November 21,
2016 at 9:00am to accommodate participation in the Local Government Day event held by Person
County Schools. The location of the Local Government Day Board meeting will be in the County
Office Building Auditorium.
Submitted By: Brenda Reaves, Clerk to the Board
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AGENDA ABSTRACT
Meeting Date: May 16, 2016
Agenda Title: Tax Adjustments
Summary of Information: Attached please find the tax releases and NCVTS motor vehicle
pending refunds:
1. May 2016 tax releases.
2. May 2016 North Carolina Vehicle Tax System (NCVTS) pending refunds.
Recommended Action: Motion to accept reports and authorize refunds.
Submitted By: Russell Jones, Tax Administrator
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COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 05092016 PAGE: 1
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
48147 1132013 ROBERTS JESSE KIRT PERS/1998 SHOR TL
48147 113 51606 -32.27 0.00- 0 0.00- 0 0.00 -3.23 -7.73 0.00 -43.23 15522R 1886 MP 04132016
REASON:SOLD IN 12202012
48147 1142014 ROBERTS JESSE KIRT PERS/1998 SHOR TL 48147 114 54475 -35.14 0.00- 0 0.00- 0 0.00 -3.51 -7.47 0.00 -46.12 15523R 1887 MP 04132016
REASON:SOLD DEC 20 2012 PER RJONES
48147 2012015 ROBERTS JESSE KIRT PERS/1998 SHOR TL 48147 201 37011 -35.14 0.00- 0 0.00- 0 0.00 -3.51 -1.64 0.00 -40.29 15524R 1888 MP 04132016 REASON:SOLD DEC 20 2012
900 3012015 MORRIS MICHAEL & DIANE 1&50/100AC/LT2/DW&L 900 301 21707 -0.03 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.04 15420R 1889 BSG 04182016 REASON:UNDER DOLLAR
63713 1132013 GLENN FRANCES MERRITT ACCENT GS HB 2S
63713 113 51421 -53.06 0.00- 0 0.00- 0 0.00 0.00 -13.45 0.00 -66.51 15525R 1890 MP 04222016 REASON:NEVER LIVED IN PERSON COUNTY
11188 1122012 LEWIS RONALD & JANICE W HOUSE & LOT
11188 112 48775 -0.98 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.98 2012R 1906 SRJ 05012016
REASON:UNDER ONE DOLLAR
19546 1132013 BAILEY ROSA SCOTT CUTLASS SUPREME CP 19546 113 51274 -0.06 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.06 2013R 1907 SRJ 05012016
-0.16-50 0.00 0.00 -0.16__________
-0.22 REASON:UNDER ONE DOLLAR
64878 1022015 DANSFIELD LLC WEAVERS CORNER/LT16
64878 102 27510 -0.06 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.07 2015R 1908 SRJ 05012016
REASON:UNDER ONE DOLLAR
41502 3012015 LAWSON DEMETRIUS 4&92/100 ACRES/SWR 41502 301 24746 -0.26 0.00- 0 -0.02-30 0.00 0.00 0.00 0.00 -0.28 2015R 1909 SRJ 05012016
REASON:UNDER ONE DOLLAR
7545 3012015 LISTER DONALD & LAURA C TANGLEWOOD SHORES/LT 22 7545 301 27917 -0.04 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.05 2015R 1910 SRJ 05012016 REASON:UNDER ONE DOLLAR
53945 3012015 LOCKLEAR JERRY CABLE ROCK/TRT1/VL 53945 301 26334 -0.03 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.04 2015R 1911 SRJ 05012016 REASON:UNDER ONE DOLLAR
15401 1092009 FRAZIER CLAUDE WILLIAM JR BRONCO II MP
15401 109 44222 0.00 0.00- 0 0.00- 0 0.00 0.00 -7.48 -15.00 -22.48 15420R 1922 BSG 05052016 REASON:BANKRUPTCY DISCHARGE 4/29/16
50275 1132013 THE HUTCH INC BUSINESS PERSONAL
50275 113 51609 -32.28 0.00- 0 0.00- 0 0.00 0.00 -7.37 0.00 -39.65 15420R 1923 BSG 05052016
REASON:BANKRUPTCY DISCHARGE 4/29/16
50275 1142014 THE HUTCH INC BUSINESS PERSONAL 50275 114 54479 -31.10 0.00- 0 0.00- 0 0.00 0.00 -4.30 0.00 -35.40 15420R 1924 BSG 05052016
REASON:BANKRUPTCY DISCHARGE 4/29/16
22
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 05092016 PAGE: 2
TRANSACTION TOTALS PAGE
TRANSACTIONS FROM 1 THROUGH 1944 IN SY0:TAX .MOD AMOUNTS FROM -999999999.99 THROUGH 999999999.99TRANSACTION TYPES:R
TRANSACTIONS 04012016->05082016 0 PAYMENTS 0 DISC/CORR 14 RELEASES TOTAL CREDIT NET CREDIT (PAYMENT+RELEASE) (TOTAL-DISC/CORR)PERSON COUNTY TAX OFFICE 0.00 0.00 -220.45 220.45 220.45LATE LISTING 0.00 0.00 -10.25 10.25 10.25
DOG 0.00 0.00 0.00 0.00 0.00
CODE DISTRICT NAME 30 STORMWATER FEE 0.00 0.00 -0.06 0.06 0.06 --------------- --------------- --------------- --------------- --------------- SUB-TOTAL 0.00 0.00 -230.76 230.76 230.76
STATE 3PCT INTEREST 0.00 0.00 0.00 0.00 0.00
DISCOUNT 0.00 0.00 0.00 0.00 0.00INTEREST 0.00 0.00 -49.44 49.44 49.44LIEN SALE COST 0.00 0.00 -15.00 15.00 15.00 --------------- --------------- --------------- --------------- ---------------
TOTAL 0.00 0.00 -295.20 295.20 295.20
50 CITY OF ROXBORO 0.00 0.00 -0.16 0.16 0.16LATE LISTING 0.00 0.00 0.00 0.00 0.00 --------------- --------------- --------------- --------------- ---------------
SUB-TOTAL 0.00 0.00 -0.16 0.16 0.16
DISCOUNT 0.00 0.00 0.00 0.00 0.00INTEREST 0.00 0.00 0.00 0.00 0.00 --------------- --------------- --------------- --------------- --------------- TOTAL 0.00 0.00 -0.16 0.16 0.16
TOTAL TAXES 0.00 0.00 -230.92 230.92 230.92TOTAL LIEN COST 0.00 0.00 -15.00 15.00 15.00TOTAL DISCOUNT 0.00 0.00 0.00 0.00 0.00
TOTAL INTEREST 0.00 0.00 -49.44 49.44 49.44
TOTAL STATE 3PCT INTEREST 0.00 0.00 0.00 0.00 0.00 =============== =============== =============== =============== =============== GRAND TOTAL 0.00 0.00 -295.36 295.36 295.36
23
Payee NameAddress 3Refund Type Refund Reason Create DateTax JurisdictionLevy Type Change Total Change01Tax ($44.61) ($44.61)50Tax ($42.06) ($42.06)50 Vehicle Fee $0.00$0.00$86.6701Tax ($97.92) ($97.92)$97.9201Tax ($18.69) ($18.69)$18.6901Tax ($8.05) ($8.05)50Tax ($7.59) ($7.59)50 Vehicle Fee $0.00$0.00$15.6401Tax ($14.82) ($15.56)$15.5601Tax ($37.80) ($37.80)$37.8001Tax ($81.64) ($81.64)$81.6401Tax ($39.43) ($39.43)$39.4301Tax ($61.33) ($61.33)$61.3301Tax ($14.96) ($14.96)$14.9601Tax ($19.31) ($19.31)50Tax ($18.21) ($18.21)50 Vehicle Fee $0.00$0.00$37.5201Tax ($71.35) ($71.35)$71.3501Tax ($9.43) ($9.43)$9.4301Tax ($28.55) ($28.55)$28.5501Tax ($59.46) ($59.46)$59.4601Tax ($71.34) ($71.34)$71.3401Tax ($2.80) ($2.80)$2.8001Tax ($32.48) ($32.48)$32.4801Tax ($9.69) ($9.69)$9.69WILLETT, MARK TODD ROUGEMONT, NC 27572 ProrationVehicle Sold 04/22/2016VAUGHAN, DONNA ANN ROUGEMONT, NC 27572 ProrationVehicle Sold 05/04/2016STEPP, FRANK PETER ROXBORO, NC 27574ProrationVehicle Sold 04/18/2016SNOW, DERRICK BRYCE ROXBORO, NC 27573ProrationVehicle Sold 05/04/2016REICHARD, FREDERICK BLAINE JR ROXBORO, NC 27574 Adjustment < $100 Over Assessment 04/25/2016PULLIAM, ALGIE KENT ROUGEMONT, NC 27572 Proration Vehicle Totalled 04/28/2016PULLIAM, ALGIE KENT ROUGEMONT, NC 27572 ProrationVehicle Sold 04/28/2016MORRIS, ADAM PERNELL TIMBERLAKE, NC 27583 ProrationVehicle Sold 04/13/2016MCGHEE, BRITTNIE TIARA ROXBORO, NC 27573ProrationVehicle Sold 04/13/2016MACK, MARY SMITH ROUGEMONT, NC 27572 ProrationVehicle Sold 04/15/2016HILL, TERRY LYNN HURDLE MILLS, NC 27541 ProrationVehicle Sold 05/04/2016HARWARD, EDWARD RANDY JR HURDLE MILLS, NC 27541 Proration Vehicle Totalled 04/20/2016GIBSON, CHRISTOPHER ALAN ROXBORO, NC 27574ProrationVehicle Sold 05/02/2016DUKE, SHARYN DIXON ROUGEMONT, NC 27572 Proration Vehicle Totalled 04/28/2016DAYE, DANTE DEANGELO ROXBORO, NC 27574ProrationVehicle Sold 04/29/2016DAY, ALBERT DEMERRITT JR ROXBORO, NC 27573ProrationVehicle Sold 05/02/2016CARLTON, ALICE MARIE ROXBORO, NC 27574 Adjustment < $100 Over Assessment 04/22/2016BAITY, BARRY STRUDWICK ROXBORO, NC 27574ProrationVehicle Sold 05/04/2016Vehicle Sold 04/11/2016 ROXBORO, NC 27573ProrationALLEN, JAMES MORTIMER24
01Tax ($48.83) ($48.83)$48.8301Tax ($56.24) ($56.24)$56.24WRENN, BRUCE EDWARD ROXBORO, NC 27573Proration Vehicle Totalled 04/20/2016WRENN, ANTHONY KEITH ROXBORO, NC 27574ProrationVehicle Sold 04/08/201625
AGENDA ABSTRACT
Meeting Date: May 16, 2016
Agenda Title: Decision on roadway name for R-2241A
(US 501 from NC 49 in Roxboro to South of SR 1502/Mill Creek Rd)
Background: Previous discussion of this topic was presented to the Person County
Board of County Commissioners on April 4th, 2016. At that time, several suggestions were made for
roadway names to be researched in conjunction with NC DOT staff.
Summary Information: The appropriate contact person at NC DOT was identified and a name
approved. When NC DOT requests road signs be placed, the appropriate Person County employees
will use the approved name.
Recommended Action: Motion to approve the roadway name honoring professional golfer and
Roxboro native, Jim Thorpe.
Submitted By: Sallie Vaughn, GIS Manager
26
AGENDA ABSTRACT
Meeting Date: May 16, 2016
Agenda Title: County Employee Health Benefits Plan for FY16-17
Summary of Information: The County Manager, along with her staff, and Chairman Newell
have been reviewing the health insurance renewal options with the County’s brokers Thompson-
Allen Insurance of Roxboro and Scott Benefit Services of Raleigh. Open enrollment is upon us
and the Board of Commissioners has requested to opportunity to review the renewal information
to determine the most fiscally responsible option that also addresses the needs of the county’s
workforce. The County currently enrolls 407 subscribers to the health benefits plan at a cost of
$2,696,995; paying a rate of $540.43 per employee per month; $6,485.16 per employee annually.
As you know, this upcoming Fiscal Year will be the county’s second year as a self-insured plan
whereby the county pays the actual claims per employee. A new option for discussion is a
proposed two-tiered plan option allowing employees to choose their deductible level and a
contribution rate if they select the higher/richer plan. The renewal is 13.1% higher than current
year for a cost estimate of $3M or about $600 per employee per month; an estimate of $7,724 per
employee annually.
Brokers Phillip Allen and Bryan Bickley will present their health benefits renewal analysis to the
Board.
Open Enrollment is scheduled for May 25th and 26th for all County Employees.
Recommended Action: Receive the information and provide feedback on the employee
health benefits plan for FY17.
Submitted By: Heidi York, County Manager
27
AGENDA ABSTRACT
Meeting Date: May 16, 2016
Agenda Title: Governors Crime Commission Grant for the Person County Sheriff’s
Office for Body Worn Cameras
Summary of Information:
Governors Crime Commission Grant in the amount of $50,000 with a $1 to $2 match for 26
Body Cameras and equipment for data downloads and storage.
$33,333.00 Law Enforcement Restricted Fund match
$16,667.00 state grant funds
The budget lines depicting the revenue and expenditures would be as follow:
Account Description Revenue Expenditures
1709820-400010 Transfer to Fund 100 $33,333
17090-399991 Fund Balance
Appropriation
$33,333
10070-390017 Transfer from Fund
170
$33,333
10025-333234 2016 Gov Crime
Commission- Body
Cameras
$16,667
1004310-428411 Spec Supp/2016 GCC
Body Cameras
$9,270
1004310-446600 Cap Out 750-
4999/2016 Gov
Crime Commission
$33,540
1004310-455001 Cap Out Equip
$5000+/2016 GCC
$7,190
Recommended Action: Approve the grant award and appropriate $33,333 to match state funding
of $16,667 as presented.
Submitted By: Sheriff Dewey Jones/ Captain Kevin Crabtree
28
AGENDA ABSTRACT
Meeting Date: May 16, 2016
Agenda Title: Presentation of the Fiscal Year 2016-2017 Proposed Budget
Summary of Information: North Carolina General Statutes require that on or before June 1,
the manager present her recommended budget for the next fiscal year to the Board of
Commissioners. An overview of the proposed budget will be given, along with copies of the
budget document for Commissioners’ review. The schedule of the budget worksessions will also
be presented based on the Board’s feedback. According to the adopted budget calendar, the
Board is scheduled to adopt the budget at their June 20th Board meeting.
Recommended Action: Receive the manager’s proposed budget.
Submitted By: Heidi York, County Manager
29