Agenda Packet October 3 2016PERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
October 3, 2016
7:00pm
CALL TO ORDER…………………………………………………... Chairman Newell
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
RECOGNITION:
ITEM #1
Resolution of Appreciation …………………………………………. Chairman Newell
Person County Retiree, Keith Day
ITEM #2
Proclamation for National 4-H Week in Person County ………….. Chairman Newell
PUBLIC HEARING:
ITEM #3
Request to rename the eastern dead end section of
Providence Road to Providence Cemetery Court ……………………... Sallie Vaughn
ITEM #4
Roadway name for the eastern dead end section of
Providence Road …………………………………………………….. Chairman Newell
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INFORMAL COMMENTS
The Person County Board of Commissioners established a 10 minute segment
which is open for informal comments and/or questions from citizens of this
county on issues, other than those issues for which a public hearing has been
scheduled. The time will be divided equally among those wishing to comment.
It is requested that any person who wishes to address the Board, register with
the Clerk to the Board prior to the meeting.
ITEM #5
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A. Approval of Minutes of September 6, 2016,
B. Approval of Minutes of September 19, 2016,
C. Budget Amendment #7,
D. Budget Amendment #8,
E. Resolution Requesting Abandonment of a portion of Secondary Road R-
2241A, and
F. Allocations for FY2017 ROAP Program
UNFINISHED BUSINESS:
ITEM #6
A Resolution of Support to Dedicate and Rename a
section of US 158 East in Person County to
Commemorate the Service of World War I Veteran,
Corporal Jesse Lunsford ……………………………………… Commissioner Clayton
NEW BUSINESS:
ITEM #7
Concerns of Residents around Roxboro Plant ………………... Commissioner Jeffers
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
CLOSED SESSION #1
Closed Session per General Statute 143-318.11(a)(5) for the purpose to consider the
acquisition or lease of real property with the following individuals permitted to attend:
County Manager, Heidi York, Clerk to the Board, Brenda Reaves, and County Attorney,
Ron Aycock.
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate
by the Board.
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RESOLUTION OF APPRECIATION
WHEREAS, Keith Day has served the people of Person County during
his tenure working for Person County’s General Services
Department as a Senior Grounds Maintenance Worker; and
WHEREAS, Keith Day has served the citizens of Person County with
honor, integrity, sincerity and dedication, providing
accurate, concise services for eight years, April 2008 –
September 2016; and
WHEREAS, Keith Day has earned the respect and admiration of all who
have known him and worked with him throughout his
career; and
WHEREAS, the County of Person recognizes the many contributions
Keith Day has made to the County and offers him sincere
best wishes for his retirement.
NOW, THEREFORE, I, David Newell, Sr., Chairman of the Person County
Board of Commissioners, do hereby extend this Resolution of Appreciation
to Keith Day for continually striving to make Roxboro and Person County a
better place to live and work.
Adopted the 3rd day of October, 2016.
____________________________________
David Newell, Sr., Chairman
Person County Board of Commissioners
Attest:
____________________________________
Brenda B. Reaves
Clerk to the Board
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Proclamation
National 4‐H Week
Person County
October 2nd -8th, 2016
Whereas, the youth of any community are its greatest natural resource; and,
Whereas, 4‐H is the largest youth organization in North Carolina, with nearly one in every
8 North Carolina youth involved in 4‐H; and,
Whereas, 4‐H in North Carolina claims more than 200,000 youth members and 27,000
adult volunteers, while Person County’s 4‐H program numbers 1,265 youth and 85
volunteers; and,
Whereas, 4‐H addresses issues facing youth wherever they live—in inner cities, suburbs
and rural communities and helps break barriers by focusing on learning‐by‐doing; and,
Whereas, 4‐H has programs on food and nutrition, science and technology, natural
resources, growing plants, caring for farm animals, career education, community pride,
citizenship and leadership; and,
Whereas, exciting, fun and student‐centered educational programs are available through
county 4‐H School Enrichment programs; and,
Whereas, 4‐H as part of the North Carolina Cooperative Extension Service is a program
where youth learn together in all kinds of projects, events and activities;
Now Therefore, the Person County Board of Commissioners, do hereby proclaim
October 2nd ‐8th, 2016
National 4-H Week in Person County
And urge the people of this county to take advantage of the opportunity to become more
aware of this special program which gives youth the chance to learn together and to be a part
of Person County 4‐H, and support the work of the 4‐H Youth Development Program.
David Newell, Sr., Chairman, Date
Person County Board of Commissioners
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PUBLIC HEARING NOTICE
The Person County Board of Commissioners will hold a public hearing on
Monday, October 3, 2016 at 7:00pm in Room 215 of the Person County Office Building
at 304 S Morgan Street, Roxboro, NC to hear the following:
Request by the Person County Address Coordinator to rename the eastern dead
end section of Providence Road to Providence Cemetery Court. Due to the new road
construction and realignment in the area, a section, approximately 800 ft. long, of
Providence Road, is now out of compliance with the County’s Addressing Ordinance and
may jeopardize public health, safety, and general welfare.
Citizens will have an opportunity to speak regarding the above request. For
additional information, contact Sallie Vaughn, GIS Manager via email at
svaughn@personcounty.net or at 336-597-2242 or in person at the Person County GIS
Department, 325 S Morgan St, Suite D, Roxboro, NC.
Brenda B. Reaves, NCCCC, CMC
Clerk to the Board
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AGENDA ABSTRACT
Meeting Date: October 3, 2016
Agenda Title: Roadway name for the eastern dead end section of Providence Road
Summary Information:
During the September 6th board meeting, it was decided that the dead end section of Providence Rd
east of the new highway would be renamed “Providence Cemetery Ct.” At that time, a public hearing
was set for October 3, 2016 at 7:00pm, a notice in the newspaper was printed, and a sign placed in the
area advertising the public hearing.
Since September 6th, we have received the following citizen input:
1. Two responses to certified letters mailed on July 29th, 2016 were received recommended the
name “Hicks A-Gape Rd.”
2. A citizen held objection to the suffix of “Ct” and would prefer other options such as Ln, Way,
or Ave.
3.
Due to similarities between “Hicks A-Gape Rd” and several existing roads, this name is not
recommended. Based on allowable suffixes as defined in Section 404 of the Addressing Ordinance,
the following suffixes are acceptable for a dead end roadway:
Ct – Court
Ln – Lane
Pl - Place
Recommended Action: Determine and approve an appropriate roadway name.
Submitted By: Sallie Vaughn, GIS Manager
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September 6, 2016
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PERSON COUNTY BOARD OF COMMISSIONERS SEPTEMBER 6, 2016
MEMBERS PRESENT OTHERS PRESENT
David Newell, Sr. Heidi York, County Manager
Tracey L. Kendrick C. Ronald Aycock, County Attorney
Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear
B. Ray Jeffers
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Tuesday, September 6, 2016 at 9:00am in the Commissioners’ meeting
room in the Person County Office Building.
Chairman Newell was absent until 9:03am. Vice Chairman Kendrick called the
meeting to order. Commissioner Clayton gave an invocation and Commissioner Puryear
led the group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Puryear and carried 4-0 to approve the
agenda.
PUBLIC HEARING:
PROPOSED TEXT AMENDMENTS TO PERSON COUNTY’S ZONING
ORDINANCE:
A motion was made by Commissioner Puryear and carried 4-0 to open the duly
advertised public hearing for proposed text amendments to Person County’s Zoning
Ordinance.
Planning Director, Mike Ciriello presented to the Board of Commissioners
proposed text amendments to Person County’s Zoning Ordinance noting that the Person
County Department of Planning and Zoning was charged with the maintenance and
enforcement of the Person County Land Use and Zoning Ordinance. This responsibility
included ensuring that the document was reviewed and updated for errors, outdated
material, NC General Assembly mandated legislative changes, and to improve the ability
of the document to serve and protect the general public’s health, safety and welfare.
Mr. Ciriello stated the most common concerns about the County’s land use rules
are that the standards, definitions, and use tables are difficult to read and understand.
Concerns have also been raised about uses allowed in areas of the County that residents
assume are intended for “rural” and/or “residential” uses. Mr. Ciriello noted that while the
“Residential” (R) zoning district was delineated for, and written to accommodate,
“residential” uses almost exclusively; the same may not be said for the “rural conservation”
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September 6, 2016
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(RC) district. Mr. Ciriello said the RC district was the least restrictive zoning district in
the County. This means that almost any use was allowed and there are no standards in
place to provide physical buffers between uses that are frequently incompatible. For
example, commercial junkyards are allowed next to single-family residential. In all cases,
the impact on access, property values, safety and health concerns, of a use and the design
of the site should be carefully considered in the County’s rules.
Mr. Ciriello told the group that the proposed text amendments are related to the
land use and design standards for industrial uses in the County. These changes emerged
from discussions with the County’s economic development and industrial recruitment staff
and local industry leaders. Mr. Ciriello stated the goal of the proposed changes was to
make the process easier to implement for the consumer by generalizing and clarifying the
definition of industrial uses. Basically, modern “industrial” uses like precision
manufacturing, are allowed in any zoning district, except Residential (R), without the need
for a special use permit. Taken into account are issues related to the adjacency of
inharmonious uses and concerns expressed by land owners in the Rural Conservation (RC)
district. Planning and economic development staff and the Planning Board agree that these
may be mitigated with physical buffers, including the retention of existing vegetation,
while noise, odor and vibrations are mitigated by the distance separating industrial property
structures from residential property. For example, Mr. Ciriello said heavy industrial uses
would typically require a Special Use Permit and a maintained vegetative buffer at least
150-feet wide from a residential structure. For light industrial uses, the requirement is a
50-foot wide vegetative buffer. Mr. Ciriello noted these standards are consistent with those
in adjacent counties.
Mr. Ciriello stated the changes proposed are as outlined in four parts as listed
below:
PART 1: Amended Appendix B: Definitions. Includes the addition of definitions
previously missing or required to support changes related to “Industrial Use”;
PART 2: Amended Appendix C: Table of Permitted Uses. Amended to remove individual
“industrial uses” since these are now clustered into either “heavy” or, “light” industrial
uses;
PART 3: NOTE 2 Industrial and Manufacturing Operations. Note 2 was expanded to give
examples of “heavy” or, “light” industrial uses and provides interpretative information for
staff and consumers; and
PART 4: Amendments to the Zoning Ordinances’ dimensional and design standards.
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September 6, 2016
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Mr. Ciriello noted the Person County Planning Board voted unanimously to
recommend approval of the proposed text amendments. Mr. Ciriello stated the Board of
Commissioners may elect to vote on these as a whole, or, vote on proposed text
amendments separately as outlined above.
Commissioner Clayton stated in Note 2 that Quarries and Mining are not included
under light or heavy industrial uses but are listed in the Table of Permitted Uses. Mr.
Ciriello confirmed for the group that Quarries should have been taken out and that it was
an oversight to which he would correct.
Commissioner Clayton asked Mr. Ciriello if there was a requirement to pave all
parking lots. Mr. Ciriello noted the proposed text amendments did not include any change
for pavement as it is required for industrial uses. Mr. Ciriello further noted that in any event
where a Special Use Permit was requested, the Board would have an opportunity to change
the requirement. Mr. Ciriello explained that should the request be a use by right and
without a request for a Special Use Permit, the requirement as noted in the ordinance would
prevail. The difference in a use by right and a use that requires a Special Use Permit is the
impact the use can have on adjacent properties in terms of health, safety and welfare of its
landowners and their rights. Mr. Ciriello stated if there was a request to change the design
standards, a variance to the rule would go before the County’s Board of Adjustment.
Commissioner Clayton stated in Section 75 Table of Dimensional Requirements,
industrial uses located adjacent or across any right of way from residential properties, a
vegetative buffer was required. Commissioner Clayton voiced concerns of inserting strict
language on a buffer into the ordinance recalling two instances whereby a residential
property owner adjacent to the use did not want the vegetative buffer to restrict their line
of sight preferring the night lights to shine. Commissioner Clayton asked the County
Attorney for any language that may ease the requirement. County Attorney, Ron Aycock
stated consideration for language that allowed for a vegetative buffer in the case that a
structure presents an unreasonable hardship on adjacent properties. Mr. Ciriello and
Chairman Newell added the ordinance was in place to protect the current homeowners as
well as any future homeowners noting that if a use required a Special Use Permit, the
adjacent homeowners would have an opportunity to address the Board prior to the use
being approved. Mr. Ciriello further noted there was not a lot of landscaping required in
the standards; it requires one evergreen or deciduous tree for every 500 square feet.
Commissioner Clayton asked if someone with the Extension Service or Forestry
Service would be qualified to approve a landscape plan for the required vegetative buffer.
Mr. Ciriello said he had recommended private sector professionals for the evaluation of
existing vegetation that could be counted toward the buffer noting he was willing to add
equally qualified professionals with certification from the state.
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September 6, 2016
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Commissioner Jeffers noted the proposed amendments reference a fire inspector
and asked the County Manager if the County had a fire inspector. County Manager, Heidi
York noted the terminology had originally referenced a Fire Marshal to which she asked
Mr. Ciriello to change to a Fire Inspector. Ms. York noted the County has hired an
individual and he has been employed almost two weeks.
Chairman Newell apologized to the group for his late arrival to the meeting (during
Mr. Ciriello’s presentation).
There were no individuals appearing before the Board to speak in favor nor in
opposition to the proposed text amendments to Person County’s Zoning Ordinance.
A motion was made by Commissioner Jeffers and carried 5-0 to close the public
hearing for proposed text amendments to Person County’s Zoning Ordinance.
County Manager, Heidi York brought to the group’s attention that Mr. Kenneth
Perry, Chairman of the Person County Economic Development Commission had submitted
written comments and a copy of his letter was placed at each commissioners’ seat.
CONSIDERATION TO APPROVE PROPOSED TEXT AMENDMENTS TO
PERSON COUNTY’S ZONING ORDINANCE:
A motion was made by Vice Chairman Kendrick and carried 5-0 to approve the
text amendments to Person County’s Zoning Ordinance as presented by Mr. Ciriello
including all parts as follows:
PART 1: Amended Appendix B: Definitions. Includes the addition of definitions
previously missing or required to support changes related to “Industrial Use”;
PART 2: Amended Appendix C: Table of Permitted Uses. Amended to remove individual
“industrial uses” since these are now clustered into either “heavy” or, “light” industrial
uses;
PART 3: NOTE 2 Industrial and Manufacturing Operations. Note 2 (see chart below) was
expanded to give examples of “heavy” or, “light” industrial uses and provides interpretative
information for staff and consumers; and
PART 4: Amendments to the Zoning Ordinances’ dimensional and design standards.
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September 6, 2016
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NOTE 2 – INDUSTRIAL AND MANUFACTURING OPERATIONS
(Amended 3/18/96; 9/6/2016)
TYPE OF
INDUSTRIAL
USE
GENERAL DESCRIPTION, INTENT AND STANDARDS EXAMPLES OF USES
Light
Industrial
(LI)
Light industrial uses are prohibited in the Residential
(R) District.
Uses in this category are a use by right unless located
within 250’ of a residential structure as measured from
the outside wall of any structure closest to the
property line, inclusive of easements and rights of way.
Uses that include structures located within 250’ of an
adjacent residential use may be approved with a
special use permit.
Vegetative and/or structural buffers shall be required
when light industrial land uses are adjacent to or
across from, any residential use regardless of the
distance separating uses (For additional information,
please see Setback Requirements – Section 75)
Typical uses may include offices, research and
development laboratories; light, precision and/ or
advanced manufacturing including manufacture,
assembly and repair. Offices and light manufacturing
(secondary processing) are permitted as well as
building materials storage and sales, self‐storage, and
contractors and construction yards and distribution of
goods produced on site.
The intent of these categories is to provide
development standards that promote the
development of industrial and manufacturing
operations without compromising the health, safety
and welfare of properties adjacent to and in the
vicinity of the project area. Included in this category
Manufacture, assembly,
repair or servicing of light
industrial goods and
products;
business or consumer
machinery; equipment,
products or by‐products;
Construction storage;
Commercial bakery;
Crematorium;
Cold storage plant;
Coal sales and storage;
Equipment rental;
Exterminator;
Janitorial / building
maintenance service;
maintenance yard facility;
Manufacture, assembly
and repair of computer
components including
semi‐conductors;
precision instruments;
electrical / electronic;
toys; solar and wind
energy components;
telecommunication
equipment; advanced
textiles; transportation
equipment components;
Sheet metal shop;
Bottling;
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September 6, 2016
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are uses that shall have minimal impacts on the public
health, safety and welfare.
The distinctions used in this category closely follow the
NAICS definitions. Manufacturing establishments are
located in plants, factories, or mills and employ power‐
driven machines and materials‐handling equipment.
They may also employ workers who create new
products by hand, without the characteristic
machinery‐intensive enterprise. Many manufacturing
establishments process products of agriculture,
forestry, fishing, mining, or quarrying as well as
products of other manufacturing establishments. The
subcategories reflect sectors with distinct production
processes related to material inputs, production
equipment, and employee skills. Most manufacturing
establishments have some form of captive services
(e.g., research and development, and administrative
operations, such as accounting, payroll, or
management). These are functionally the same as the
primary establishment. However, when such services
are provided by separate establishments, they will be
evaluated as either light or heavy industrial in their
own right. If needed, Person County Planning and
Zoning staff should rely on the NAICS’ activity
dimension to differentiate between an office activity
and a factory activity for such establishments.
Industrial operations involving the manufacturing,
processing, fabrication of acetylene gas (except for use
on premises), ammunition, explosives, fireworks,
gunpowder, or matches shall not be allowed in any
district. (Amended 5/18/92)
A special use permit shall be required for industrial
uses not specifically permitted as a "Use‐By‐Right"
in any district except Residential (R).
Storage area for
manufacturing welding,
machine and tool repair;
Woodworking, cabinet
making, and/or furniture
manufacturing
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September 6, 2016
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TYPE OF
INDUSTRIAL
USE
GENERAL DESCRIPTION EXAMPLES OF USES
Heavy
Industrial
(HI)
Heavy industrial uses are prohibited in the Residential
(R) district.
Uses in this category would generally be consider a use
by right unless the property line and/or operations and
facilities are located within 2640’ of a residential
structure in any zoning district or if located in the Rural
Conservation district.
This District is generally for those industrial uses where
the impacts to the public health, safety and/or welfare
are greatest.
These industrial uses typically have large land
requirements and require the outdoor storage of
materials. In addition to most of the industrial uses
permitted in the LI District, uses involving the primary
processing of materials such as metal refining, plastics,
pulp and paper, animal rendering, clay sand or gravel
processing are permitted as of right.
The Director of Planning may use discretion to
consider uses not specifically listed here as long as
these meet the intent of the definition. The Planning
Director shall provide a summary supporting of their
interpretation for the record.
The distinctions used in this category closely follow the
NAICS definitions. Manufacturing establishments are
located in plants, factories, or mills and employ power‐
driven machines and materials‐handling equipment.
They may also employ workers who create new
products by hand, without the characteristic
machinery‐intensive enterprise. Many manufacturing
establishments process products of agriculture,
forestry, fishing, mining, or quarrying as well as
products of other manufacturing establishments. The
subcategories reflect sectors with distinct production
Animal Processing,
Packing, Treatment and
Storage Livestock
Slaughtering, Processing
of Food and Related
Products
Production of Chemicals,
Rubber, Leather, Clay,
Bone, Plastic, Stone,
Glass, Fertilizer
Production of Fabrication
of Metals or Metal
Products (enameling,
galvanizing, sawmill)
Asphalt and concrete
plants
Power generating plants,
including the storage of
ore, coal, atmospheric
gas, grain, petroleum and
other materials used to
produce power
Hazardous material
disposal
Commercial wrecking,
junk or salvage yard
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September 6, 2016
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processes related to material inputs, production
equipment, and employee skills. Most manufacturing
establishments have some form of captive services
(e.g., research and development, and administrative
operations, such as accounting, payroll, or
management). These are functionally the same as the
primary establishment. However, when such services
are provided by separate establishments, they will be
evaluated as either light or heavy industrial in their
own right. If needed, Person County Planning and
Zoning staff should rely on the NAICS’ activity
dimension to differentiate between an office activity
and a factory activity for such establishments.
Industrial operations involving the manufacturing,
processing, fabrication of acetylene gas (except for use
on premises), ammunition, explosives, fireworks,
gunpowder, or matches shall not be allowed in any
district. (Amended 5/18/92)
A special use permit shall be required for industrial
uses not specifically permitted as a "Use‐By‐Right"
in any district except Residential (R).
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September 6, 2016
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INFORMAL COMMENTS:
The following individuals appeared before the Board to make informal comments:
Ms. Margaret McMann of 303 Windsor Drive, Roxboro and Friends of the Library
President, along with Eaton representative, Judy Gravitte and Library Director, Christy
Bondy acknowledged funding donations and installation of handicapped electronic push
button doors at the Person County Library. Ms. Bondy stated that through the fundraising
efforts of the Friends of the Library and the generous donation from Eaton Corporation,
the handicapped electronic push button doors as well as purchase of a smart board and
laptops, all items that were noted on a community needs assessment, would now be
available.
Ms. Frances Blalock of 1504 Surl Mt. Tirzah Road, Timberlake addressed the
proposed Solid Waste Disposal Franchise Ordinance noting the Board of Commissioners
had not presented the citizens with a contract with protection for Person County. Ms.
Blalock reiterated her preference that the Board stop the process for a contract renewal but
should the Board proceed, she requested the Board of Commissioners to invite a
representative of PC PRIDE as well as one member from the Environmental Issues
Advisory Committee to sit in on any closed sessions for input noting these two groups have
tremendous knowledge of the landfill issues. Ms. Blalock presented to the Board a wish
list from the residents that live near the landfill that included that the landfill revenue be
used to test and remediate wells within a specified radius, fund yearly fees, retesting of
wells every five years, In addition, a request to reduce taxes for those residents, assume
responsibility for purchasing hard to sell property and reinstate a monitor at the landfill.
Ms. Betty Blalock of 144 Tirzah Ridge, Rougemont stated she had conducted her
own survey counting wells that lie within a two-mile radius of the landfill to which she
noted 491 wells and she wasn’t finished with all the roads. She shared that she had be told
that three more people on Julian Oakley have cancer to which she opined from effects of
the landfill. She opposed the statement that the roads not been impacted from the landfill
noting the roads had been repaved a number of times. Ms. Blalock asked the Board if the
money earned from the landfill was worth the death of a township.
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September 6, 2016
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DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Jeffers and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of August 15, 2016,
B. Budget Amendment #4,
C. Budget Amendment #5 Carryforward of purchase orders for FY2016, and
D. Home & Community Care Block Grant Final Revised County Funding Plan for
FY2016 for the Person County Dept. of Social Services.
NEW BUSINESS:
PROPOSED ROAD DEDICATION TO WORLD WAR I VETERAN, JESSE
LUNSFORD:
Commissioner Clayton introduced Mr. Charlie Lunsford and Ms. Susan Lunsford
Cox to make a request of the Board of Commissioners to support having a portion of US
Highway 158 East dedicated and named in honor of World War I veteran, Jesse Lunsford.
Mr. Lunsford, nephew of Jesse Lunsford sought unanimous support for his petition
to have a portion of US Highway 158 East dedicated and named for World War I veteran,
Jesse Lunsford noting the Board of Commissioners approval was required by the NC Board
of Transportation. Recipients of the Distinguished Service Cross are eligible to have a
roadway named and dedicated that is five miles or less. The section of US Highway 158
East proposed extends from the west side of the Morristown store for four and a half miles
to the intersection of Thomas Store Road and Glenn Fogelman Road which encompasses
where Lunsford was born, raised, ran a store and was buried upon his death in 1972.
Mr. Lunsford stated he and his family was unaware that his uncle had been
presented with the Distinguished Service Cross, the second highest military honor after the
Medal of Honor. Less than one year ago, Mr. Lunsford noted Mr. Harold Davis, an
American Legion member from Wilmington informed the family of the honor. Mr.
Lunsford told the group that his uncle, Jesse Lunsford was born in 1895 in Person County
and was raised on a tobacco farm. He joined the Army in 1917 when the US declared war
on Germany and remained enlisted for the duration of the war. Jesse Lunsford received
military training in South Carolina and was deployed to Nice, France. In September 1918,
Corporal Jesse Lunsford displayed extraordinary heroism in action when serving with
Company G, 120th Infantry Regiment, 30th Division, A.E.F., near Bellicourt, France.
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September 6, 2016
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Mr. Lunsford and his family received the Distinguished Service Cross in a
presentation by US Congressman Mark Walker on June 2, 2016 in a special ceremony; the
awarded Distinguished Service Cross is now on display at the Person County Museum of
History.
Ms. Cox, niece of Jesse Lunsford, recalled some details of her uncle’s life noting
how proud she was of him.
Mr. Lunsford noted he had obtained over 730 names for a petition to support the
road dedication. He presented to the Clerk to the Board four letters of support.
A motion was made by Commissioner Clayton and carried 5-0 to offer a resolution
of support to dedicate and rename a section of US Highway 158 East near Morristown in
honor of World War I hero, Jesse Lunsford.
PROPOSED ROAD RE-NAMING OF THE DEAD END SEGMENT OF
PROVIDENCE ROAD:
GIS Manager, Sallie Vaughn stated Providence Road has been split into two
segments by the construction of Highway 501, now named Jim Thorpe Hwy. Ms. Vaughn
noted the segment on the east of the new highway was approximately 800 ft. long, serves
two homes, and provides access to a church and cemetery. The segment to the west of the
new highway has been realigned to connect with Thaxton Road and remains a through
street.
Ms. Vaughn said that due to this realignment, duplicate addresses exists along both
segments of Providence Road, which may jeopardize public health, safety, and general
welfare as described in Ordinance Regulating Addressing and Road Naming in Person
County Article IV, Section 406B. Therefore, the Person County Address Coordinator has
determined that the dead end segment of Providence Road on the east side of the new
highway should be renamed.
Ms. Vaughn noted certified mail was sent on July 29, 2016 to affected property
owners in attempt to solicit road name suggestions. A time frame of 10 business days to
respond was requested and no responses have been received. Therefore, the Person County
Address Coordinator has chosen the roadway name of Providence Cemetery Court.
Ms. Vaughn said the County’s Ordinance required a public hearing prior to
changing a road name with ten days of advance notice prior to the hearing being conducted.
Ms. Vaughn requested the Board to approve or deny the roadway name of Providence
Cemetery Court, call for a public hearing to be set for October 3, 2016 at 7:00pm and to
authorize publication of the public hearing notice.
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September 6, 2016
12
A motion was made by Vice Chairman Kendrick and to approve Providence
Cemetery as the roadway name for new roadway east of the new highway, approximately
800 ft. long as presented and to call for a public hearing on this matter be set for October
3, 2016 at 7:00pm and to authorize publication of the public hearing notice.
An amended motion was made by Vice Chairman Kendrick and carried 5-0 to
approve Providence Cemetery Court as the roadway name for new roadway east of the new
highway, approximately 800 ft. long as presented and to call for a public hearing on this
matter be set for October 3, 2016 at 7:00pm and to authorize publication of the public
hearing notice.
TOURISM DEVELOPMENT AUTHORITY ANNUAL REPORT:
Ms. Margaret McMann, Director of Person County Tourism Development
Authority (TDA) presented the 2015-2016 Annual Report which included a summary the
financial position of TDA as well as the successes, activities, and promotions of the area.
The following pages highlight Ms. McMann’s presentation.
Commissioner Jeffers asked Ms. McMann to explain TDA’s grant process noting
there were two type of grants: tourism promotion grant and a tourism related grant. Ms.
McMann stated the tourism promotion grant was a specific event whereby a tourism related
grant was to showcase the area. Ms. McMann noted TDA’s new grant procedure was
reimburse tourism grants based on receipts turned in.
Commissioner Jeffers and Chairman Newell requested a copy of TDA’s balance
sheet and the form 990 from the last audit.
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19
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20
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September 6, 2016
23
PROPOSED NEW ENVIRONMENT HEALTH FEES – ENGINEERED OPTION
PERMIT FEES:
Health Director, Janet Clayton presented to the Board of Commissioners proposed
new Environmental Health fees, specifically an Engineered Option Permit (EOP) fees. As
of July 1, 2016, the rule, 15A NCAC 18A.1971, allows for EOP for onsite wastewater
systems. The rule also outlines the local health department’s responsibilities regarding the
Engineered Option Permit. Section (k) of the rule is stated below:
(k) LOCAL HEALTH DEPARTMENT RESPONSIBILITIES: The local health department
(LHD) is responsible for the following activities related to the EOP system:
1) Perform a completeness review of the Notice of Intent to Construct to verify
inclusion of information required by this Rule and indicate written verification of
completeness determination;
2) Attend the post-construction conference to observe location of system components
and start-up conditions;
3) Provide written confirmation of Authorization to Operate upon receipt of complete
information required by this Rule;
4) File all EOP documentation consistent with current permit filing procedures at the
local health department;
5) Submit a copy of the final Notice of Intent common form and written confirmation
of Authorization to Operate to the Department;
6) Review the performance and operation reports submitted in accordance with Table
V(b) of Rule .1961 of this Section;
7) Perform on-site compliance inspections of the wastewater system in accordance
with Table V(a) of Rule .1961 of this Section;
8) Investigate EOP system complaints;
9) Issue a notice of violation for systems determined to be malfunctioning in
accordance with Rule.1961(a) of this Section. The LHD shall direct the owner to
contact the design professional engineer, project licensed soil scientist, licensed
geologist, and contractor, as appropriate, for determination of the reason of the
malfunction and development of a Notice of Intent to Construct for repairs; and
10) Require an owner receiving a notice of violation to pump and haul sewage in
accordance with Rule .1961(m) of this Section.
As stated below, NCGS 130A-336.1(n) allows for the local health department to
assess a fee for its work regarding the engineered option permit up to thirty percent of the
total permit fees established.
G.S. 130A-336.1(n) "Fees. – The local health department may assess a fee for the engineered option
permit of up to thirty percent (30%) of the cumulative total of the fees the department has
established to obtain an improvement permit, an authorization to construct, and an operations
permit for wastewater systems under its jurisdiction. The fee shall only be used by the department
in support of its work pursuant to this section to conduct site inspections; support the department's
staff participation at post-construction conference meetings; and archive the engineered permit with
the county register of deeds or other recordation of the wastewater system as required."
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September 6, 2016
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Ms. Clayton stated the Person County Board of Health approved the proposed new
fees on August 22, 2016 and requested the Board of County Commissioners to approve the
proposed fees effective September 7, 2016.
A motion was made by Commissioner Clayton and carried 5-0 to approve
Engineered Option Permit fees as presented.
DESIGNATION OF LANDFILL FRANCHISE FEES FOR PUBLIC GOOD:
Vice Chairman Kendrick offered an opportunity for the Board of Commissioners
to discuss the designation of landfill franchise fees to be used to fund specific projects, i.e.
broadband internet rather than the funding going into the General Fund; however, no
discussion ensued.
NC ASSOCIATION OF COUNTY COMMISSIONERS LEGISLATIVE GOALS:
Assistant County Manager, Sybil Tate requested the Board’s direction to staff on
submitting legislative goals to the NC Association of County Commissioners (NCACC).
All counties were asked to participate in the NCACC’s legislative goals process as the
goals submitted are used to craft the NCACC’s final Legislative Goals package, which
guides the NCACC’s lobby efforts.
Ms. Tate noted all goals must be submitted electronically via the NCACC
website by September 23, 2016. The goal(s) submitted should also include either a
resolution from the Board of Commissioners or a signed letter from the Chairman of the
Board submitting the goal on behalf of the entire board.
Chairman Newell cited the need to eliminate stormwater regulatory legislation.
Vice Chairman Kendrick requested the need for counties to have the ability to lease
equipment for broadband services. Commissioners Clayton and Jeffers noted this was
already a goal however they would reiterate the importance for Person County.
System Type Type II Type III Type IV Type V
Improvement
Permit
$200 $200 $200 $200
Authorization to
Construct
$150 $300 $400 $500
Total Fees $350 $500 $600 $700
Allowed EOP Fee
(30%)
$105 $150 $180 $210
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September 6, 2016
25
BOARD AND COMMITTEE APPOINTMENTS:
Clerk to the Board, Brenda Reaves, presented interested citizen applications for
consideration for appointment to fill current vacancies on county boards and committees.
- Home Health and Hospice Advisory Committee
3-Year Term; a representative of the Hospital
1) Amber Ellixson, Person Memorial Hospital Quality Director requested
appointment.
- Juvenile Crime Prevention Council
Sheriff Jones requested a new representative for Person County Sheriff’s
Department: Sgt. Cheryl Hughes will replace Deputy Mark Sharlow to fulfill
term to 12/31/17.
- Kerr Tar Regional Council of Government Board
1 position as well as 2 alternates for citizens-at-large with an affiliation to represent
the private sector business, minority or the retired community for an unspecified
term.
1) Connee C. White requested appointment
A motion was made by Commissioner Puryear and carried 5-0 to appoint Amber
Ellixson as the hospital representative on the Home Health and Hospice Advisory
Committee for a 3-year term, to appoint Sgt. Cheryl Hughes to replace Deputy Mark
Sharlow on the Juvenile Crime Prevention Council to fulfill the term to December 31, 2017
and to appoint Connee C. White as Person County’s representative on the Kerr Tar
Regional Council of Government Board for an unspecified term.
CHAIRMAN’S REPORT:
Chairman Newell had no report.
MANAGER’S REPORT:
County Manager, Heidi York had no report.
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September 6, 2016
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COMMISSIONER REPORT/COMMENTS:
Commissioner Jeffers reported the following:
He and Chairman Newell attended a recent Volunteer Fire Dept. Chiefs’
meeting to which they discussed proposed funding criteria for the next
budget year. Commissioner Jeffers suggested a separate work session to
have the criteria presented so that staff may review and evaluate prior to
January.
He would request an item on the next agenda for Environmental Issues
Advisory Committee’ resolution(s) that would be submitted to the Clerk of
the Board.
Residents of the McGhees Mills areas would like to come before the Board
at the next meeting to discuss concerns.
Request that entities that present an annual report have the information
included in the Board packet for review prior to the meeting. Chairman
Newell added for the entity should include a full accounting (balance sheet)
at the same time.
Commissioner Clayton reported an appreciation event to be held at the Life Matters
Warehouse scheduled for October 4, 2016 honoring public safety workers from 4:00pm to
7:00pm.
Commissioner Puryear had no report.
Vice Chairman Kendrick had no report.
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September 6, 2016
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CLOSED SESSION #1
A motion was made by Commissioner Puryear and carried 5-0 to enter Closed
Session per General Statute 143-318.11(a)(5) for the purpose to consider the acquisition or
lease of real property at 10:27am with the following individuals permitted to attend:
County Manager, Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron
Aycock and Person Senior Center Director, Maynell Harper.
Chairman Newell called the Closed Session to order at 10:30am.
A motion was made by Commissioner Puryear and carried 5-0 to return to open
session at 10:47am.
CLOSED SESSION #2
A motion was made by Commissioner Puryear and carried 5-0 to enter into Closed
Session per General Statute 143-318.11(a)(3) for the purpose to consult with the county
attorney in order to preserve the attorney-client privilege at 10:48am with the following
individuals permitted to attend: County Attorney, Ron Aycock, County Manager, Heidi
York, Clerk to the Board, Brenda Reaves, Economic Development Director, Stuart Gilbert,
and Tax Administrator, Russell Jones.
A motion was made by Commissioner Puryear and carried 5-0 to return to open
session at 10:59am.
CLOSED SESSION #3
A motion was made by Commissioner Jeffers and carried 5-0 to enter Closed
Session per General Statute 143-318.11(a) (3) to consult with an attorney and General
Statute 143-318.11(a) (5) to establish, or to instruct the public body's staff or negotiating
agents concerning the position to be taken by or on behalf of the public body in negotiating
the price and other material terms of a contract at 10:59am with the following individuals
permitted to attend: County Manager, Heidi York, Clerk to the Board, Brenda Reaves,
County Attorney, Ron Aycock, and Assistant County Manager, Sybil Tate.
A motion was made by Commissioner Puryear and carried 5-0 to return to open
session at 11:16am.
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September 6, 2016
28
A motion was made by Chairman Newell and carried 3-2 stating that due to
discovery of recent technology, it is in the best interest of the County to cancel the public
hearing on the landfill (scheduled for September 19, 2016 at 7:00pm) to see what the
technology has to offer going forward. Chairman Newell, Vice Chairman Kendrick and
Commissioner Puryear voted in favor of the motion. Commissioners Clayton and Jeffers
voted against the motion.
ADJOURNMENT:
A motion was made by Commissioner Clayton and carried 5-0 to adjourn the
meeting at 11:17am.
_____________________________ ______________________________
Brenda B. Reaves David Newell, Sr.
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
34
September 19, 2016
1
PERSON COUNTY BOARD OF COMMISSIONERS SEPTEMBER 19, 2016
MEMBERS PRESENT OTHERS PRESENT
David Newell, Sr. Heidi York, County Manager
Tracey L. Kendrick C. Ronald Aycock, County Attorney
Jimmy B. Clayton Brenda B. Reaves, Clerk to the Board
Kyle W. Puryear
B. Ray Jeffers
The Board of Commissioners for the County of Person, North Carolina, met in
regular session on Monday, September 19, 2016 at 9:00am in the Commissioners’ meeting
room in the Person County Office Building.
Chairman Newell called the meeting to order. Commissioner Clayton gave an
invocation and Commissioner Puryear led the group in the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
Chairman Newell requested an additional Closed Session be added to the agenda
to consult with the attorney.
A motion was made by Vice Chairman Kendrick and carried 5-0 to add the
requested Closed Session to the agenda and to approve the agenda as adjusted.
RECOGNITION:
RESOLUTIONS OF APPRECIATION:
Chairman Newell read and presented a Resolution of Appreciation to Person
County Retiree, Cynthia Petty.
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September 19, 2016
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September 19, 2016
3
A PROCLAMATION FOR THE AMERICAN CANCER SOCIETY’S RELAY FOR
LIFE OF PERSON COUNTY:
Chairman Newell read and presented to Ms. Michelle Nance and Ms. Carmen
Carden a Proclamation for the American Cancer Society’s Relay for Life of Person County.
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September 19, 2016
4
INFORMAL COMMENTS:
The following individuals appeared before the Board to make informal comments:
Ms. Betty Blalock of 144 Tirzah Ridge, Rougemont illustrated how Orange and
Durham Counties partnered to protect a large significant ecological area, now known as
the Little River Park, noting she felt the citizens residing in the eastern part of the County,
near the landfill, were deemed insignificant.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Puryear and carried 5-0 to approve the
Consent Agenda with the following items:
A. Budget Amendment #6, and
B. Tax Adjustments for the month of September 2016
a. Tax Releases
b. NC Vehicle Tax System pending refunds
UNFINISHED BUSINESS:
PERSON COUNTY ENVIRONMENTAL ISSUES ADVISORY COMMITTEE
RECOMMENDATIONS AND REQUEST FOR THE BOARD OF
COMMISSIONERS TO ADOPT A RESOLUTION FOR IMPROVING ROADSIDE
CLEANUP IN PERSON COUNTY, A RESOLUTION FOR EDUCATION AND
ACTION ON RECYCLE MATERIALS, A RESOLUTION TO RE-STIMULATE
THE ADOPT A HIGHWAY PROGRAM AND A RESOLUTION FOR COUNTY-
WIDE MANDATORY RECYCLING:
Commissioner Jeffers recognized two members of the Environmental Issues
Advisory Committee, present in the audience, Ms. Frances Blalock and Ms. Sandy
Pleasants.
Commissioner Jeffers presented and read each of the four resolutions that the
Environmental Issues Advisory Committee requested the Board of Commissioners’
consideration to adopt: A Resolution for Improving Roadside Cleanup in Person County;
A Resolution for Education and Action on Recycle Materials; A Resolution to Re-
Stimulate the Adopt a Highway Program; and A Resolution for County-Wide Mandatory
Recycling
A motion was made by Vice Chairman Kendrick and carried 3-2 to table the
Board’s consideration on the four resolutions presented. Chairman Newell, Vice Chairman
Kendrick and Commissioner Puryear voted in support of the motion. Commissioners
Clayton and Jeffers voted in opposition to the motion.
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September 19, 2016
5
NEW BUSINESS:
MT. TIRZAH STORMWATER AGREEMENT:
Assistant County Manager, Sybil Tate stated the State of NC will meet the threshold
for the stormwater regulations with the construction of a public safety tower at Mt. Tirzah.
The disturbed area will be greater than 12,000 sq. ft., so the State will be required to
engineer and construct a stormwater BMP. Ms. Tate said the State was requesting the
County be responsible for maintaining and inspecting the BMP in perpetuity. Ms. Tate
noted that the stormwater funds will be used to pay for such maintenance, which could
include mowing, planting, and trash removal and inspections.
A motion was made by Vice Chairman Kendrick and carried 5-0 to approve the
County to be responsible for maintenance and inspections of the Mt. Tirzah public safety
tower BMP.
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September 19, 2016
6
FIRE AND RESCUE AUDIT PROPOSALS:
Finance Director, Amy Wehrenberg informed the Board that as allowed under the
current terms of the special purpose audit proposal for the fire and rescue agencies, the
County has negotiated with the current contracted auditor, Winston, Williams, Creech &
Evans (WWCE) to provide audit services for FY2016 to eight volunteer fire departments.
Please note that their proposal does not incorporate Woodsdale Volunteer Fire Department
for which they had to exclude due to having a staff member that recently performed some
financial services for this agency, disqualifying their firm from being able to offer an
independent opinion of Woodsdale’s audit for FY2016. WWCE’s estimated cost per
agency was offered at $2,750 per report, which was the same amount they charged for the
recently published FY2014 fire and rescue audits. Due to the independent opinion issue
with Woodsdale, Person County submitted a request for proposal and received one from
William L. Stark and Company located in Henderson, NC who has offered to provide the
requested services for Woodsdale Volunteer Fire Department at a cost of $2,950, slightly
above the estimate from WWCE. Ms. Wehrenberg recommended that should both
proposals be approved, that the total cost of $24,950 be appropriated from fund balance to
the contracted services line item in Governing Body, where the previous fire and rescue
audit contracts were previously expensed.
Ms. Wehrenberg requested the Board to approve both audit proposals and funding
as presented for the nine volunteer fire and rescue departments.
Commissioner Jeffers asked why the funding was recommended from fund balance
and not the undesignated contingency to which staff replied their preference to hold the
undesignated contingency for unplanned emergency use for the remainder of the fiscal
year.
Commissioner Jeffers noted the volunteer fire and rescue departments felt rushed
during the last audit to provide the requested materials. Ms. Wehrenberg agreed the last
audit had a short turnaround for the auditors to complete the work but noted the FY2016
audit would allow more time noting they would have up to April 30, 2017 to provide the
requested information to the auditors.
A motion was made by Commissioner Jeffers and carried 5-0 to approve both
audit proposals and the funding source as presented.
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September 19, 2016
7
REVIEW OF THE COUNTY’S REVOLVING LOAN FUND PROGRAM:
The Person County Revolving Loan Fund Program was established to support and
promote economic development of small businesses in the County. County Manager, Heidi
York stated the Board, at its August 15, 2016 meeting, approved an application for a
business loan in the amount of $50,000 at an interest rate of 1.75% (one-half of prime) for
a ten-year term. Prior to that, two other loans were granted and successfully repaid. By
action of the Board on August 15, 2016, the County Manager was instructed to review the
Loan Program and bring back recommended updates and revisions.
Ms. York noted that staff has gathered materials from other jurisdictions that offer
a similar small business loan program. A summary review of that information follows:
Franklin County:
Program is managed by their Economic Development Commission and their
Committee of 100
Amounts: maximum loan of $99,000 and a minimum of $20,000
Terms: depends on the use of the funds- Fixed Assets (10 years); Equipment (3-5
years); and Working Capital (1-3 years)
Rates: maximum of prime rate with a minimum rate of 4%
Orange County:
Amounts: maximum of $50,000 and minimum of $5,000
Terms: maximum term is 5 years (except 7 years for the purchase or improvement
of real estate)
Rates: rate is based on the length of the loan term:
a. Up to 2 years Prime plus 2%
b. 2 up to 3 years Prime plus 2.25%
c. 3 up to 4 years Prime plus 2.5%
d. 4 up to 7 years Prime plus 3%
Roseboro, NC:
Program was recently revised in August of 2016
Amounts: maximum of $25,000 and minimum of $5,000
Terms: depends on the use of funds (same as Franklin County above). All loans
will not exceed 60 months
Rates: maximum of prime rate with a minimum rate of 4%
Kerr Tar Regional Council of Governments (COG):
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September 19, 2016
8
Program serves the five counties in the Kerr-Tar region, plan reviewed every 5
years
Amounts: maximum of $200,000 or 75% of the total project cost, whichever is
lesser; minimum of $25,000
Terms: based on purpose and collateral offered:
a. land & building: 15 years
b. machinery & equipment: 10 years new, 7 years used
c. capital: 5 years
Rates: minimum is 4% or 75% of prime
Ms. York told that Board that based on a review of the information gathered, Person
County’s current interest rate which is half of prime was not competitive and suggested
setting a minimum rate and a maximum rate which was the norm.
Commissioner Clayton commented the COG’s program was reviewed by a bank
prior to being presented to the COG Board noting the COG small business program was
available to all COG regional member counties and municipalities. Ms. York added that
the COG reviews its program every five years to maintain competitive rates and terms.
Ms. York stated the Board did have some room related to the language for the
County’s Revolving Loan Fund Program interest rates and read “the interest rate shall be
set at no less than 50% of prime” and that the practice has been that the loans were set at
50% of prime.
Vice Chairman Kendrick stated that in light of the COG program being available
with dedicated staff to work on the small business applications, he opened discussion
related to his preference to referring Person County residents to use the COG program.
A motion was made by Vice Chairman Kendrick to refer small business loan
applicants to utilize the Kerr Tar Reginal Council of Governments for small business loans
in place of the County’s Revolving Loan Fund Program.
County Attorney, Ron Aycock summarized that the Board could 1) repeal the
County’s Revolving Loan Fund Program or 2) place priority for small business loan
applicants to use the Kerr Tar Council of Government’s loan program before using Person
County’s program.
Commissioner Jeffers voiced concern and opposition to repealing the County’s
Revolving Loan Program.
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September 19, 2016
9
An amended motion was made by Vice Chairman Kendrick and carried 5-0 to
refer small business loan applicants to utilize the Kerr Tar Regional Council of
Governments loan program as a first resort, and if no other options are available, then the
Person County’s Revolving Loan Fund Program which would be modified to the same
outline criteria as Kerr Tar Regional Council of Government with the exception that the
maximum amount of a loan would be $100,000. Person County’s Revolving Loan Fund
program criteria to be as follows:
Amounts: maximum of $100,000 or 75% of the total project cost, whichever is
lesser; minimum of $25,000
Terms: based on purpose and collateral offered:
a. land & building: 15 years
b. machinery & equipment: 10 years for new; 7 years for used
c. capital: 5 years
Rates: minimum is 4% or 75% of prime
It was the consensus of the Board to authorize the County Attorney and staff to fine
tune the language of the County’s Revolving Loan Fund Program and to bring back to the
Board for review.
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September 19, 2016
10
CHAIRMAN’S REPORT:
Chairman Newell reported the following:
A special event to mark the completion of the Hall’s Way project on Thursday,
September 22, 2016 included a ribbon cutting at 5:30pm with Business After Hours
to follow at 44 Gordon Street.
A ribbon cutting to commemorate the opening of Person County’s Veterans Park
on Saturday, September 24, 2016 at 10:00am. The park is located next to the
Person County Office Building.
MANAGER’S REPORT:
County Manager, Heidi York reported the following:
Reminded everyone that the public hearing that was scheduled for this date to be
held at 7:00pm was cancelled by action of the Board on September 6, 2016.
A commissioner representative has been requested by Telamon to serve on its
Community Services Block Grant board which will meet quarterly.
Due to fuel shortage, Shell Quality Mart indicated that the County has a ‘back-up’
plan with them in the event that they have a prolonged shortage of regular gas and
are holding 3,500 gallons of that fuel in reserve for County/City fleets.
COMMISSIONER REPORT/COMMENTS:
Commissioner Jeffers reported the NC Dept. of Transportation Litter Sweep
Program was scheduled for September 17 – October 1, 2016.
Commissioner Jeffers asked Ms. Michelle Nance if she had any comments related
to the Proclamation for the American Cancer Society’s Relay for Life of Person County to
which she thanked the Board for its recognition and noted Commissioner Jeffers would be
serving as one of the judges in the “Paint Your County Purple” campaign.
There were no reports from Commissioner Clayton, Commissioner Puryear nor
Vice Chairman Kendrick.
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September 19, 2016
11
CLOSED SESSION #1
A motion was made by Vice Chairman Kendrick and carried 5-0 to enter Closed
Session per General Statute 143-318.11(a)(5) at 9:33am for the purpose to consider the
acquisition or lease of real property with the following individuals permitted to attend:
County Manager, Heidi York, Clerk to the Board, Brenda Reaves, and County Attorney,
Ron Aycock.
A motion was made by Chairman Newell and carried 5-0 to return to open session
at 9:41am.
A motion was made by Commissioner Puryear and carried 5-0 to instruct the
County Manager, on behalf of the County, to request a variance by application for a
conditional use permit with the City of Roxboro’s Board of Adjustment for authorization
of a use of the Total Fitness property as a senior center.
CLOSED SESSION #2
A motion was made by Chairman Newell and carried 5-0 to enter into Closed
Session per General Statute 143-318.11(a)(3) for the purpose to consult with the county
attorney at 9:42am with the following individuals permitted to attend: County Attorney,
Ron Aycock, County Manager, Heidi York, and Clerk to the Board, Brenda Reaves.
A motion was made by Vice Chairman Kendrick and carried 5-0 to return to open
session at 10:15am.
Vice Chairman Kendrick shared with the group an innovative company, known as
Organic Transit, may be considering location in Person County. Organic Transit
manufactures an electric version of a bicycle that has no emissions. Vice Chairman
Kendrick encourage his fellow commissioners to contact the company as a show of
support.
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September 19, 2016
12
ADJOURNMENT:
A motion was made by Vice Chairman Kendrick and carried 5-0 to adjourn the
meeting at 10:17am.
_____________________________ ______________________________
Brenda B. Reaves David Newell, Sr.
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
46
10/3/2016
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
Public Safety 8,992
Culture & Recreation 730
Human Services (30,580)
REVENUES General Fund
Intergovernmental Revenue (30,580)
Charges for Services 1,871
Other Revenues 7,851
Explanation:
BUDGET AMENDMENT
Appropriate contributions received for Drug Court ($1,000), Sheriff ($5,504), Animal Services ($217), VIP
Program ($400), and the Recreation Department ($730); excess judicial transport fees ($225) and NC Spay
& Neuter reimbursement ($1,646); state and federal adjustments to programs at DSS (-$30,580).
BA‐747
10/3/2016
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES SMS & PHS Roofing Project (3,210,172)
REVENUES SMS & PHS Roofing Project
Interest Earnings (2,080)
Debt Financing Proceeds (3,132,538)
Transfer from Other Funds (75,554)
Explanation:
in FY2016.
BUDGET AMENDMENT
Closing out the Southern Middle School and Person High School Roofing Project that was completed
BA‐848
AGENDA ABSTRACT
Meeting Date: October 3, 2016
Agenda Title: Resolution Requesting Abandonment of a portion of Secondary Road
R-2241A
Summary of Information:
With the construction of the US 501 project (R-2241A), a portion of old NC 49 was obliterated;
however, an un-used portion of right-of-way has not been officially closed. Mr. Jason Watson,
Assistant District Engineer of Division 5, District 2 Office for the NC Department of
Transportation (DOT) informed staff that the DOT was contacted by Mr. Walter Gentry,
property owner of both sides of the roadway, regarding his desire to obtain/close the un-used
portion of the right-of-way.
In order to move forward with the process to close a public right-of-way, the Board of
Commissioners must adopt a resolution requesting that the state NC DOT remove the street from
state maintenance declaring that there is no public purpose of said right-of-way.
Attached, please find a map of the R-2241A project where Mr. Watson highlighted the area in
question.
Recommended Action: Adopt a Resolution requesting abandonment of a portion of
Secondary Road R-2241A if deemed appropriate.
Submitted By: Heidi York, County Manager
49
RESOLUTION REQUESTING ABANDONMENT
OF A PORTION OF SECONDARY ROAD R-2241A
WHEREAS, with the construction of the US 501 (R-2241A), a portion of old NC 49 was
obliterated;
AND WHEREAS, Walter Gentry, the property owner on both sides of the road has
requested the un-used portion of the right-of-way be dissolved and returned to him;
AND WHEREAS, abandonment of that portion of Secondary Road R-2241A is
exclusively located upon Walter Gentry’s property;
AND WHEREAS, as shown on the scale drawing attached as Exhibit 1, the portion of
the road for which abandonment is sought serves no public purpose.
NOW THEREFORE, BE IT RESOLVED that the best interests of the people of
Person County will be served by the closing of the right-of-way and abandonment of that portion
of Secondary Road R-2241A that is described in the exhibits attached hereto;
AND BE IT FURTHER RESOLVED that the Board of Transportation is hereby
requested, pursuant to G.S. 136-63, to close the right-of-way and abandon the portion of
Secondary Road R-2241A that is described in the exhibits and return such to Walter Gentry.
Adopted this the 3rd day of October, 2016.
PERSON COUNTY BOARD OF COMMISSIONERS
David Newell, Sr., Chairman
Attest:
Brenda B. Reaves, Clerk to the Board
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52
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AGENDA ABSTRACT
Meeting Date: October 3, 2016
Agenda Title: ROAP Allocations
Summary of Information: This program assists in three areas, Rural Operating Program
(RGP), Employment (EMPL) and Elderly and Disabled Transportation (EDTAP). This is a
State appropriation totaling $147,128. The summary of allocations is listed for the Finance
Office to disburse.
Recommended Action: Approval of the disbursement
Submitted By: Kathy Adcock
55
56
A RESOLUTION OF SUPPORT TO DEDICATE AND RENAME A SECTION OF US 158
EAST IN PERSON COUNTY TO COMMEMORATE THE SERVICE OF
WORLD WAR I VETERAN, CORPORAL JESSE LUNSFORD
WHEREAS, the Person County Board of County Commissioners hereby acknowledge and
support a request to dedicate and rename a section of US 158 East in Person County
to commemorate a World War I veteran, Corporal Jesse Lunsford; and
WHEREAS, Corporal Jesse Lunsford was born in 1895 in Person County and raised on a tobacco
farm. He joined the United States Army in 1917 at the time when the United States
of America had declared war on Germany and remained enlisted for the duration of
the war; and
WHEREAS, Corporal Jesse Lunsford, assigned to Company G, 120th Infantry Regiment, 30th
Division, A.E.F., near Bellicourt, France, on 29 September 1918 was fighting to
defend the United States of America with extraordinary heroism in action; and
WHEREAS, Corporal Jesse Lunsford, was awarded by the President of the United States,
authorized by Act of Congress, the Distinguished Service Cross, the second highest
award for heroism presented to a combat Army veteran;
WHEREAS, Criteria for this distinguished award states “the act or acts of heroism must have
been so notable and have involved risk of life so extraordinary as to set the
individual apart from their comrades; recipients of the Distinguished Service Cross
are eligible to have a roadway named and dedicated that is five miles or less.
NOW, THEREFORE, BE IT RESOLVED that the Person County Board of County
Commissioners, requests the NC Board of Transportation’s consideration to dedicate and rename a
section of US158 East starting at 3883 Oxford Road (Ivey Day Road) and ending at 9373Oxford
Road (Thomas Store Road). Be It Further Resolved that the Person County Board of
Commissioners expresses willingness to pay an administrative fee of $2,000 to assist in the costs of
this request.
THIS RESOLUTION adopted this 3th day of October 2016.
Person County Board of County Commissioners
By: _____________________________
David Newell, Sr., Chairman
Attest
By: _____________________________
Brenda B. Reaves, Clerk
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PROPOSED SECTION OF US HIGHWAY 158 (OXFORD RD) TO BE DEDICATED TO WWI VETERAN JESSE LUNSFORD.
Legend
Proposed Section (US Highway 158)
Roads
Highway
Local
Major Arterial
Minor Arterial
0 1 20.5 Miles
²Proposed Dedication of Oxford Rd (Hwy 158) for WW I Veteran Jesse Lunsford. Proposed section starts at 3883 Oxford Rd at (Ivey Day Rd).Proposed section ends at 9373 Oxford Rd at (Thomas Store Rd).Proposed section runs 5 miles.58
AGENDA ABSTRACT
Meeting Date: October 3rd, 2016
Agenda Title: Concerns of Residents around Roxboro Plant
Summary of Information: Person County citizens who live around the Roxboro and Mayo
plants, and drink water from private wells, have been deeply concerned about their health,
quality of life and the loss of property value of their residences, due to the long accumulation of
coal ash close to their homes. They have been meeting for over a year to call for clean, safe
water and protection of their environmental health. Their concerns have increased as
legislation this year allowed Duke Energy to downgrade the risk priority for Roxboro and Mayo
coal ash, and cap the impoundments in place, instead of excavation and removal to safer,
above ground storage.
Recommended Actions:
Support of the Person County Commissioners for:
1) Calling on Duke Energy to test wells out to 1 mile from compliance boundary for all of
the Coal Ash Management Act chemicals as well as hexavalent chromium, and further
where pattern of contaminants found.
2) Calling for Duke Energy to pay for all costs associated with connection to public water
lines and payment of water bills for 20 years after public service begins.
3) Additional subsidies for all well testing for Person County residents as a public health
measure, to make well testing more affordable. (We have some of highest costs.)
4) A reduction in property taxes to account for the fact that their residences and
properties are degraded by the continued threat of contamination by coal ash.
5) Construction of a new community center for area children and youth, including an
indoor/outdoor pool and gym, with contributed funding by Duke Energy.
6) The use of scientifically based Health Risk Evaluations in current and future reporting to
well owners of the well analyses performed by the NC Public Health Laboratory. These
HRE’s, as defined in NC’s long standing groundwater regulations, have been issued to
thousands of well owners over the past two or more decades. Advisories to well owners
around coal ash sites in NC were rescinded by appointed leadership of DEQ and DHHS in
March, 2016, over objection of scientists in those agencies.
Submitted By: Hope Taylor, Clean Water for NC, (919-401-9600) on behalf of Sandra Majors,
Elijah Faulkner, Elsie Grant, Christopher Crawley, Vicky McGiver and Faye Woods
59