Agenda Packet August 17 2015PERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
August 17, 2015
9:00am
CALL TO ORDER…………………………………………………. Chairman Puryear
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10 minute segment
which is open for informal comments and/or questions from citizens of this
county on issues, other than those issues for which a public hearing has been
scheduled. The time will be divided equally among those wishing to comment.
It is requested that any person who wishes to address the Board, register with
the Clerk to the Board prior to the meeting.
ITEM #1
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A. Approval of Minutes of August 3, 2015,
B. Budget Amendment #2, and
C. Tax Adjustments for the month of August 2015
a. Tax Releases
b. NC Vehicle Tax System pending refunds
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UNFINISHED BUSINESS:
ITEM #2
Appointment to Library Advisory Board ……………………….......... Brenda Reaves
NEW BUSINESS:
ITEM #3
Request from the District Attorney for Funding of a
HALO position ……………………………………………………… Wallace Bradsher
ITEM #4
Person Veterans Council Memorandum of Agreement update …….. Richard Vining
ITEM #5
Tourism Development Authority Annual Report ……………….. Margaret McMann
ITEM #6
Solid Waste Study Contract ………………………………………………… Sybil Tate
ITEM #7
Transportation Planning and Funding Update ………………………… Mike Ciriello
ITEM #8
Follow-up on Impacts of Position Reductions …………………………….. Heidi York
ITEM #9
Roxplex Property, Various Building and Equipment
Improvements Capital Project Ordinance ………………………… Amy Wehrenberg
ITEM #10
Resolution to Call for Public Hearing - Consideration of Extending
Order for Recreation Facilities Bonds from 7 to 10 years ……….. Amy Wehrenberg
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
Note: All Items on the Agenda are for Discussion and Action as deemed appropriate
by the Board.
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August 3, 2015
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PERSON COUNTY BOARD OF COMMISSIONERS AUGUST 3, 2015
MEMBERS PRESENT OTHERS PRESENT
Kyle W. Puryear Heidi York, County Manager
David Newell, Sr. - ABSENT C. Ronald Aycock, County Attorney
B. Ray Jeffers Brenda B. Reaves, Clerk to the Board
Jimmy B. Clayton
Tracey L. Kendrick
The Board of Commissioners for the County of Person, North Carolina, met in
recessed session on Monday, August 3, 2015 at 6:00pm in the Commissioners’ meeting
room in the Person County Office Building for the purpose of holding informal interviews
with applicants for the following:
A. Jury Commission
B. Library Advisory Board
C. Piedmont Community College Board of Trustees
D. Person-Caswell Lake Authority
E. Planning Board
Chairman Puryear called the recessed meeting to order. Vice Chairman Newell
was absent and Commissioner Kendrick arrived at 6:04pm.
CLOSED SESSION #1
A motion was made by Commissioner Jeffers and carried 3-0 to enter Closed
Session for the purpose of considering appointment of individuals through an informal
interview process with applicants of competitive committee, boards, and commissions per
General Statutes 143-318.11(a)(6) at 6:01 pm with the following individual permitted to
attend: Clerk to the Board, Brenda Reaves.
A motion was made by Commissioner Kendrick and carried 4-0 to return to open
session at 6:58pm.
A motion was made by Commissioner Jeffers and carried 4-0 to adjourn the
meeting at 6:58pm.
Chairman Puryear called the regular scheduled meeting to order at 7:00pm.
Commissioner Kendrick gave an invocation and Commissioner Jeffers led the group in the
Pledge of Allegiance.
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August 3, 2015
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DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Kendrick and carried 4-0 to approve the
agenda.
PUBLIC HEARING:
REQUEST BY NORTH PARK DRIVE LLC, REPRESENTING SPUNTECH
INDUSTRIES, INC., TO REZONE 71.23 ACRES OF A 181 ACRE PARCEL (TAX
MAP A58 PARCEL 35) LOCATED ON BOSTON ROAD (US 501 N) FROM
RURAL CONSERVATION (RC) TO GENERAL INDUSTRIAL (GI):
A motion was made by Commissioner Jeffers and carried 4-0 to open the duly
advertised public hearing for a request by North Park Drive LLC, representing Spuntech
Industries, Inc., to rezone 71.23 acres of a 181 acre parcel (Tax Map A58 Parcel 35) located
on Boston Road (US 501 N) from Rural Conservation (RC) to General Industrial (GI).
Planning Director, Mike Ciriello stated the request was to rezone 71.23 acres of a
181.34 acre parcel located on Boston Road, US 501 N from Rural Conservation to General
Industrial and to recombine with Tax Map A58 Parcel 124. If rezoned, all land uses
permitted in the GI District will be allowed and would accommodate future industrial uses
and/or expansion of existing industrial facilities on adjacent parcels by Spuntech Industries.
The general intent of the GI District shall be to provide suitable locations for service,
manufacturing and warehousing activities which are non-noxious.
The area along Boston Road is primarily zoned Rural Conservation but there are
some residential and B-1 properties. There are two parcels that are zoned B-1 (Highway
Commercial, one is the Bull Pen (formerly Outer Limits) and the other parcel is vacant.
Immediately adjacent to the parcel on Boston Road there is a mixture of vacant
land, single family dwellings and an auto repair garage. The property immediately west of
the site is owned by North Park Drive LLC and it is zone General Industrial. This is the
location of Spuntech on North Park Drive. Adjacent and to the north along North Park
Drive is Georgia Pacific.
The Planning Board held a Public Hearing on June 11, 2015. The Board voted 4 to
0 to recommend approval of the rezoning provided the 71.23 acres is recombined with Tax
Map A58 Parcel 124. The Planning Board found that the rezoning was consistent with the
Comprehensive Plan.
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August 3, 2015
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Speaking in favor of the request by North Park Drive LLC, representing Spuntech
Industries, Inc., to rezone 71.23 acres of a 181 acre parcel (Tax Map A58 Parcel 35) located
on Boston Road (US 501 N) from Rural Conservation (RC) to General Industrial (GI) was
Mr. Jay Jennings of 155 High Rock Road, Hurdle Mills, NC 27541. Mr. Jennings, on
behalf of Coulter, Jewell & Thames, the surveyor working with North Park Drive, LLC to
develop the plat before the Board stated he was available to answer any questions.
There were no individuals appearing to speak in opposition to the request by North
Park Drive LLC, representing Spuntech Industries, Inc., to rezone 71.23 acres of a 181 acre
parcel (Tax Map A58 Parcel 35) located on Boston Road (US 501 N) from Rural
Conservation (RC) to General Industrial (GI).
A motion was made by Commissioner Jeffers and carried 4-0 to close the public
hearing for a request by North Park Drive LLC, representing Spuntech Industries, Inc., to
rezone 71.23 acres of a 181 acre parcel (Tax Map A58 Parcel 35) located on Boston Road
(US 501 N) from Rural Conservation (RC) to General Industrial (GI).
CONSIDERATION TO GRANT OR DENY REQUEST BY NORTH PARK DRIVE
LLC, REPRESENTING SPUNTECH INDUSTRIES, INC., TO REZONE 71.23
ACRES OF A 181 ACRE PARCEL (TAX MAP A58 PARCEL 35) LOCATED ON
BOSTON ROAD (US 501 N) FROM RURAL CONSERVATION (RC) TO
GENERAL INDUSTRIAL (GI):
A motion was made by Commissioner Clayton and carried 4-0 to approve the
request by North Park Drive LLC, representing Spuntech Industries, Inc., to rezone 71.23
acres of a 181 acre parcel (Tax Map A58 Parcel 35) located on Boston Road (US 501 N)
from Rural Conservation (RC) to General Industrial (GI) and to recombine with Tax Map
A58 Parcel 124.
INFORMAL COMMENTS:
The following individuals appeared before the Board to make informal comments:
Ms. Susan Naylor of 481 Valhalla Drive read and presented a letter signed by 70
individuals noting opposition to Commissioner Kendrick’s proposal to cut the Senior
Center’s budget by $25,000.
Mr. Dennis Norris of 369 Walnut Grove Church Road, Hurdle Mills addressed the
Board related to his concerns of deer hunting using dogs and the actions of hunters to
abandon dogs and shoot from the highway in trucks. Mr. Norris wanted to know the
process by which he could petition the Board to ban hunting in his part of the county.
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August 3, 2015
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Mr. George Naylor of 481 Valhalla Drive advocated for the Senior Center and its
services.
Ms. Betty Blalock of 144 Tirzah Ridge, Rougemont read and presented a letter to
the Board related to the recent cancer study near the county landfill.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Commissioner Jeffers and carried 4-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of July 20, 2015, and
B. Lease Agreement with Philips Medical Capital (EMS Defibrillators)
UNFINISHED BUSINESS:
APPOINTMENTS TO BOARDS AND COMMITTEES:
Clerk to the Board, Brenda Reaves asked the Board to make nominations for
appointment to the following:
- Jury Commission
2-Year Term; 1 position available
1) Bayard R. Crumpton requested reappointment
2) Carmen Lou Giggey requested appointment
A motion was made by Commissioner Kendrick and carried 4-0 to reappoint
Bayard Crumpton to the Jury Commission for a 2-year term.
- Library Advisory Board
3-Year Term: 2 positions available
1) Margaret McMann requested reappointment
2) Robert A. Bridges requested appointment
3) Riley J. Oakley, Jr. requested appointment
4) Charles Harvey requested appointment
A motion was made by Chairman Puryear to reappoint Margaret McMann to the
Library Advisory Board for a 3-year term. Chairman Puryear and Commissioner Kendrick
voted in support of the motion. Commissioners Clayton and Jeffers voted in opposition to
the motion. The 2-2 vote resulted in no action by the Board and this item will be placed
on the Board’s next agenda.
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August 3, 2015
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A motion was made by Commissioner Jeffers and carried 3-1 to appoint Riley J.
Oakley, Jr. to the Library Advisory Board for a 3-year term. Chairman Puryear cast the
lone dissenting vote.
A motion was made by Commissioner Jeffers to appoint Charles Harvey to the
Library Advisory Board for a 3-year term. Commissioners Jeffers and Clayton voted in
support of the motion. Chairman Puryear and Commissioner Kendrick voted in opposition
to the motion. The 2-2 vote resulted in no action by the Board and this item will be placed
on the Board’s next agenda.
- Piedmont Community College Board of Trustees
4-Year Term; 1 position available
1) Charles Harvey requested appointment
2) Tommy Humphries requested appointment
3) James J. Woody requested appointment
4) Merilyn P. Newell withdrew from consideration
5) Alan R. Whitlow requested appointment
A motion was made by Commissioner Jeffers and carried 4-0 to appoint James J.
Woody to the Piedmont Community College Board of Trustees for a 4-year term.
- Person-Caswell Lake Authority
3-Year Term: 1 position available
1) Gil Stovall requested reappointment
2) Michael Boucher requested appointment
A motion was made by Commissioner Jeffers and carried 4-0 to reappoint Gil
Stovall to the Person-Caswell Lake Authority for a 3-year term.
- Planning Board
3-Year Term: 2 positions available
1) Sandra Majors requested reappointment
2) Michael Riley requested appointment
3) Michael Brandon requested reappointment
A motion was made by Commissioner Jeffers and carried 4-0 to reappoint Sandra
Majors and Michael Brandon to the Planning Board, each for a 3-year term.
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August 3, 2015
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The Person County Board of Commissioners solicited volunteers to fill positions
on the following boards, commissions, authorities, and committees through advertisement
in the Courier-Times edition dated June 18, 2015 with notice to submit applications by the
deadline of July 14, 2015. Ms. Reaves presented the Board with the following interested
citizen applications for consideration for appointment.
- Economic Development Commission
1 position available for an unexpired term to June 30, 2017 for a representative of
a business with a presence in Person County
1) Jeff Fitzgerald requested appointment
A motion was made by Chairman Puryear and carried 4-0 to appoint Jeff
Fitzgerald to the Economic Development Commission as a representative of a business
with a presence in Person County to fulfill an unexpired term to June 30, 2017.
- Nursing Home Advisory Committee
1-Year Initial Term; 3-Year Reappointment; 3 positions available
1) Geraldine Yancey requested reappointment
A motion was made by Commissioner Clayton and carried 4-0 to reappoint
Geraldine Yancey to the Nursing Home Advisory Committee for a 3-year term.
- Board of Adjustment
1 position to fill an unexpired term to 6/30/16, and
1 position for an unspecified term for an alternate
- No applications received.
A motion was made by Commissioner Jeffers and carried 4-0 to appoint Michael
Riley to fill an unexpired term to June 30, 2016 on the Board of Adjustment.
- Juvenile Crime Prevention Council
1-Year Initial Term; 2-Year Reappointment
1 position available for a member of the business community;
1 position available for a substance abuse professional;
2-Year Term:
1 citizen-at-large position;
1 position for the Chief of Police or his designee;
1 position for the District Attorney or his designee;
1 position for a representative from the Department of Social Services.
- No Applications received.
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August 3, 2015
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A motion was made by Commissioner Jeffers and carried 4-0 to appoint Charles
Harvey to the Juvenile Crime Prevention Council to represent a member of the business
community for an initial 1-year term.
- Industrial Facilities and Pollution Control Financing Authority
6-Year Term; 2 positions available – No applications received.
Commissioners Jeffers and Clayton encouraged citizens to consider serving on one
of the county boards that currently has vacancies.
NEW BUSINESS:
WOODLAND TOWER LEASES:
Assistant County Manager, Sybil Tate requested Board approval of the Woodland
Tower leases noting the tower is as a part of the public safety communication upgrade. Ms.
Tate stated at the Board’s April 20, 2015 meeting, the Board approved a proposal to lease
the Woodland School tower site to the State for construction of a VIPER tower.
Ms. Tate noted Mr. Marty Randall and Capt. Blanks with the NC State Highway
Patrol were present to answer questions regarding the terms and conditions of the lease.
A motion was made by Commissioner Clayton and carried 4-0 to approve the
Woodland Tower lease agreements as presented.
The Memorandum of Lease, Sublease Agreement and Ground Lease Agreement as
presented and approved follow:
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CHAIRMAN’S REPORT:
Chairman Puryear reported on the impressive tour led by Person County Group
Homes and Person Industries in which he, Commissioner Jeffers and Representative Larry
Yarborough participated.
Chairman Puryear congratulated the National Federal Retired Employees
Association on their 20th anniversary.
Chairman Puryear reported that he and Vice Chairman Newell attended a meeting
for the Chairs and Vice Chairs of the Tourism Development Authority (TDA) and the
Person County Museum noting there was good feedback. Chairman Puryear stated he and
Vice Chairman Newell would be attending the TDA’s regular meeting on August 5, 2015
at noon.
MANAGER’S REPORT:
County Manager, Heidi York reported the following:
• a survey from the auditors was placed at each commissioner’s seat to be completed
and returned to the County Manager’s Office,
• the Solid Waste study has a defined scope with a contract to be brought before the
Board at its next meeting, and
• the architectural and engineering contract with costs for the Senior Center project
is in process.
COMMISSIONER REPORT/COMMENTS:
Commissioner Jeffers recognized Eryn Haynes who was present in the audience
and selected as Person County’s Youth Delegate to represent at the upcoming NC
Association of County Commissioners’ annual conference in Pitt County.
Commissioner Jeffers commended the services of Person County Group Homes
and Person Industries/Recycling Center noting the tour was informative and he learned that
the recycling center now accepts appliances.
Commissioner Jeffers requested an item be added to the first Board meeting in
September to recognize the NC Association of Black County Officials’ first-time award of
a $1,000 scholarship to a Person County recipient, Deandre Davis.
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August 3, 2015
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Commissioner Clayton commended the services provided by Person County Group
Homes.
Commissioner Kendrick reported the National Night Out will be held on August 4,
2015 at the Huck Sansbury Park and encouraged the community to attend.
Chairman Puryear reminded the Board to keep the Newell family in their prayers.
ADJOURNMENT:
A motion was made by Commissioner Jeffers and carried 4-0 to adjourn the
meeting at 7:33pm.
_____________________________ ______________________________
Brenda B. Reaves Kyle W. Puryear
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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8/17/2015
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
Public Safety 425
Cultural and Recreation 2,400
REVENUES General Fund
Intergovernmental Revenues 2,400
Other Revenues 425
Explanation:
BUDGET AMENDMENT
Receipt of vehicle insurance claim check for the Sheriff's department ($425); receipt of LSTA
grant for Library ($2,400)
Budget Amendment #237
AGENDA ABSTRACT
Meeting Date: August 17, 2015
Agenda Title: Tax Adjustments for August 2015
Summary of Information: Attached please find the tax releases and motor vehicle pending
refunds August 2015.
1. August 2015 tax releases.
2. August 2015 North Carolina Vehicle Tax System (NCVTS) pending refunds.
Recommended Action: Motion to accept reports and authorize refunds.
Submitted By: Russell Jones, Tax Administrator
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COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 08102015 PAGE: 1
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
12663 1092009 JONES THURMON GRAND AM GT 4S
12663 109 44229 -24.85 0.00- 0 0.00- 0 0.00 0.00 -13.21 0.00 -38.06 15420R 709 BSG 07022015
REASON:BANKRUPTCY DISCHARGE 6/26/15
12663 1092009 JONES HELEN MAJORS PICKUP X CAB 4WD 1/2 TTK 12663 109 44010 -14.00 0.00- 0 0.00- 0 0.00 0.00 -7.60 0.00 -21.60 15420R 710 BSG 07022015
REASON:BANKRUPTCY DISCHARGE 6/26/15
12663 1092009 JONES HELEN MAJORS CHEROKEE GRAND LARED 4MP 12663 109 43956 -25.97 0.00- 0 0.00- 0 0.00 0.00 -14.05 0.00 -40.02 15420R 711 BSG 07022015 REASON:BANKRUPTCY DISCHARGE 6/26/15
12663 1102010 JONES HELEN MAJORS VAN WINDSTAR WAGON VN 12663 110 44877 -1.64 0.00- 0 0.00- 0 0.00 0.00 -0.03 0.00 -1.67 15420R 712 BSG 07022015 REASON:BANKRUPTCY DISCHARGE 6/26/15
51008 1092009 DAVIS MATTHEW THOMAS P UP RAM 1/2 TON QUAD TK
51008 109 44206 -69.79 0.00- 0 0.00- 0 0.00 0.00 -44.33 -15.00 -129.12 15420R 719 BSG 07062015 REASON:BANKRUPCTY DISCHARGE 6/30/15
32129 1142014 BROWN ODELIA S & FLAVE E 1 & 01/100 AC/LOT B
32129 114 55586 -0.02 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.03 15420R 721 BSG 07062015
REASON:UNDER DOLLAR
5532 2012015 CLAYTON MARSHALL ROANE PERS/SWP/70 ROMANS RD 5532 201 37353 -210.39 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -210.39 15423R 772 CW 07102015
REASON:THIS MOBILE HOME IS A LH ON RECN 27906
48236 3012015 THROCKMORTON JEFFREY & SHEENA 1 & 11/100 AC/HOUSE/LOT 64596 301 16652 0.00 0.00- 0 0.00-30 -3.00 0.00 0.00 0.00 -3.00 15425R 773 CW 07102015 REASON:PRPERTY WAS SOLD & DOG IS BEING CHARGED ON RECN 19324
17272 3012015 GARRARD ANN COLE DEF/T 25 ACRES/PARCEL B 17272 301 23700 -202.61 0.00- 0 -20.00-30 0.00 0.00 0.00 0.00 -222.61 15429R 805 RH 07232015 REASON:CORRECTED LAND TO WOODLAND F/2015
9924 9992015 RUDD JOHN M TEST
9924 999 20547 0.00 0.00- 0 -17.00-30 0.00 0.00 0.00 0.00 -17.00 15430R 985 CW 07292015 REASON:WAS A TEST RECORD
1036 1022015 CAMPBELLS HEATING & AC STG/LH TROY CAMPBELL/BPP
1036 102 11196 -75.94 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -75.94 15431R 986 RH 07292015
REASON:DELETE LH/STORAGE GAR
58816 1112011 BUMPASS SHEMEKA SHONTA IMPALA LS 4S 58816 111 45651 -0.58 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.58 2011R 990 SRJ 07312015
REASON:UNDER ONE DOLLAR
30346 1142014 LEE RICKY M H/L 30346 114 55122 -0.25 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.25 2014R 991 SRJ 07312015 -0.25-50 0.00 0.00 -0.25__________
-0.50
REASON:UNDER ONE DOLLAR
26974 1142014 MOSS JAMES A J COLEMAN/LT13/VL 26974 114 55526 0.00 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.01 2014R 992 SRJ 07312015
REASON:UNDER ONE DOLLAR
17649 1142014 RANES DAVID HUNTERS EDGE/P3/L26/DW&L 17649 114 55590 -0.05 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.06 2014R 993 SRJ 07312015 REASON:UNDER ONE DOLLAR
56447 1142014 REYNOSO ISAC & OTHERS 15 & 20/100 AC PT/TRT 3 56447 114 55669 0.00 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.01 2014R 994 SRJ 07312015 REASON:UNDER ONE DOLLAR
14352 1142014 UNITED BROTHERHOOD SOCIETY LOD RELIGIOUS V/L
14352 114 55343 0.00 0.00- 0 -0.06-30 0.00 0.00 0.00 0.00 -0.06 2014R 995 SRJ 07312015
REASON:UNDER ONE DOLLAR
17675 1012015 ACCENT ON SERVICE BUSINESS PERSONAL
17675 101 40773 -0.46 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.46 2015R 996 SRJ 07312015
REASON:UNDER ONE DOLLAR
52936 1012015 ALL PRO HEATING & AIR BUSINESS PERSONAL 52936 101 41712 -0.10 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.10 2015R 997 SRJ 07312015
REASON:UNDER ONE DOLLAR
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COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 08102015 PAGE: 2
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
11548 1022015 BOWES RENTALS LLC BUSINESS PERSONAL
11548 102 41340 -0.99 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.99 2015R 998 SRJ 07312015
REASON:UNDER ONE DOLLAR
54560 1022015 BRADSHER BROTHERS AUCTION BUSINESS PERSONAL 54560 102 33094 -0.78 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.78 2015R 999 SRJ 07312015
REASON:UNDER ONE DOLLAR
13221 1032015 CHARTER COMMUNICATIONS BUSINESS PERSONAL 13221 103 33253 -0.15 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.15 2015R 1000 SRJ 07312015 REASON:UNDER ONE DOLLAR
10594 2012015 CLAYTON DONNIE A & CHRISTY G PERSONAL 10594 201 36116 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2015R 1001 SRJ 07312015 REASON:UNDER ONE DOLLAR
51291 2012015 CONWAY JERRELL EDWARD SR PERS/BOAT
51291 201 37274 -0.70 0.00- 0 0.00- 0 0.00 -0.07 0.00 0.00 -0.77 2015R 1002 SRJ 07312015 REASON:UNDER ONE DOLLAR
56958 1012015 DJO LLC BUSINESS PERSONAL
56958 101 40625 -0.20 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.20 2015R 1003 SRJ 07312015
-0.19-50 0.00 0.00 -0.19__________ -0.39 REASON:UNDER ONE DOLLAR
54074 1012015 DMX LLC BUSINESS PERSONAL
54074 101 41433 -0.38 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.38 2015R 1004 SRJ 07312015 -0.36-50 0.00 0.00 -0.36__________ -0.74 REASON:UNDER ONE DOLLAR
3381 3022015 ELLIOTT WINSTON H JR L/H BULKBARN ON G THOMAS 3381 302 23065 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2015R 1005 SRJ 07312015 REASON:UNDER ONE DOLLAR
49352 1012015 GCN HOLDING LLC BUSINESS PERSONAL
49352 101 40847 -0.04 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.04 2015R 1006 SRJ 07312015 -0.04-50 0.00 0.00 -0.04__________ -0.08 REASON:UNDER ONE DOLLAR
3000 3032015 GENTRY FRANKLIN JR 1 LOT MH ON REAL 3000 303 7959 -0.47 0.00- 0 -0.02-30 0.00 0.00 0.00 0.00 -0.49 2015R 1007 SRJ 07312015 REASON:UNDER ONE DOLLAR
10571 1012015 JEFF MORRIS PROPERTIES INC BUSINESS PERSONAL
10571 101 41523 -0.35 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.35 2015R 1008 SRJ 07312015 REASON:UNDER ONE DOLLAR
25325 3012015 POE HOWARD W & MARY M NORTH FARMS/LT13/SWP
25325 301 17183 -0.02 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.03 2015R 1009 SRJ 07312015
REASON:UNDER ONE DOLLAR
64023 1012015 PRICE MOBILE HOME SERVICE BUSINESS PERSONAL 64023 101 33163 -0.66 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.66 2015R 1010 SRJ 07312015
REASON:UNDER ONE DOLLAR
60336 1012015 QLT CONSUMER LEASE SERVICES IN BUSINESS PERSONAL 60336 101 41810 -0.04 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.04 2015R 1011 SRJ 07312015 REASON:UNDER ONE DOLLAR
32408 1052015 ROXBORO FAMILY VISION BUSINESS PERSONAL 32408 105 35314 -0.25 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.25 2015R 1012 SRJ 07312015 REASON:UNDER ONE DOLLAR
64645 1012015 SPOK INC BUSINESS PERSONAL
64645 101 33303 -0.04 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.04 2015R 1013 SRJ 07312015
REASON:UNDER ONE DOLLAR
40206 1012015 THE PUBLISHING PLACE LLC BUSINESS PERSONAL
40206 101 33335 -0.35 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.35 2015R 1014 SRJ 07312015
REASON:UNDER ONE DOLLAR
6235 1122015 WARREN R T COMPANY INC 00 & 07/100 ACRES 6235 112 57889 -0.55 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.55 2015R 1015 SRJ 07312015
REASON:UNDER ONE DOLLAR
40
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 08102015 PAGE: 3
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
54979 2012015 WEBB SYLVESTER EST PERSONAL/DW
54979 201 36620 -0.01 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.01 2015R 1016 SRJ 07312015
REASON:UNDER ONE DOLLAR
1792 3192015 WHITFIELD J HOWARD DEF/T 23/100 ACS VACANT 1792 319 21604 -0.37 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.37 2015R 1017 SRJ 07312015
-0.35-50 0.00 0.00 -0.35__________
-0.72 REASON:UNDER ONE DOLLAR
62914 1012015 501 ONLINE ENTERPRISES LLC BUSINESS PERSONAL
62914 101 33187 -0.53 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.53 2015R 1018 SRJ 07312015
REASON:UNDER ONE DOLLAR
17631 3022015 SHULL PEARLY M 2 ACRES/LTB/SWR 17631 302 23282 -17.15 0.00- 0 0.00-30 0.00 0.00 0.00 0.00 -17.15 15432R 1019 CW 08032015
REASON:MADE SINGLE WIDE MH REAL PROPERTY
9701 3012015 VINING RICHARD B & DEBORAH G NORTHRIDGE/H&L 9701 301 14437 -126.20 0.00- 0 0.00-30 0.00 0.00 0.00 0.00 -126.20 15433R 1021 CW 08032015 REASON:CORRECT BASEMENT FOR 2015
19865 2012015 WALKER BONNIE DENISE PERSONAL/BOAT 19865 201 37174 -11.52 0.00- 0 0.00- 0 0.00 -1.15 0.00 0.00 -12.67 15434R 1022 CW 08042015 REASON:BOAT WAS SOLD IN 2014
62820 2012015 METZER JOSEPH MICHAEL ESTATE PERSONAL/BOAT
62820 201 39839 -106.79 0.00- 0 0.00- 0 0.00 -10.68 0.00 0.00 -117.47 15435R 1023 CW 08042015 REASON:MR METZER DIED 2/2/15 BOAT WAS REPOSSESSED BY COMPANY NO ESTATE MONEY
23119 1092009 OAKLEY TAMMY WHEELER CARAVAN GRAND SE VN
23119 109 44089 -51.31 0.00- 0 0.00- 0 0.00 0.00 -22.04 0.00 -73.35 15420R 1024 BSG 08042015
REASON:BANKRUPTCY DISCHARGE 7/22/15
935 2012015 OAKLEY THOMAS D JR & OTHERS PERSONAL FARM EQUIPMENT 935 201 40055 -22.09 0.00- 0 0.00- 0 0.00 -2.21 0.00 0.00 -24.30 15436R 1025 RH 08042015
REASON:FARM EQUIP IN VA RELEASE F15
17345 1142014 BROOKS BARBARA ANN PERS CHRY SEBRING 17345 114 54565 -34.51 0.00- 0 0.00- 0 0.00 -55.94 0.00 0.00 -90.45 15437R 1026 CW 08052015 36.70-50 59.49 0.00 96.19__________
5.74
REASON:BILLED 2014 TWICE
38394 1012015 TRE INC BUSINESS PERSONAL 38394 101 41583 -35.04 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -35.04 15438R 1027 RH 08052015
-33.04-50 0.00 0.00 -33.04__________
-68.08 REASON:BUSINESS CLOSED 12/31/14
18920 2012015 SHARP EDWARD R & OTHERS PER/DISC 2001 MOOMBA BOA
18920 201 40198 -266.70 0.00- 0 0.00- 0 0.00 -80.94 0.00 0.00 -347.64 15439R 1028 RH 08052015
REASON:ADJ VALUE DUE TO CONDITION OF BOAT
44327 2012015 PERNELL RONNIE EARL PERS/TRAILERS 44327 201 37007 -85.33 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -85.33 15440R 1029 CW 08062015
REASON:CORRECTED VALUE ON HOME MADE TRAILER
1716 3042015 BRANN ROSA ANN 1 & 61/100 & DW 1716 304 9284 -169.08 0.00- 0 0.00-30 0.00 0.00 0.00 0.00 -169.08 15441R 1142 MP 08062015 REASON:RELEASE DW FOR 2015 REAL PROPERTY
19242 3012015 CANOVAI PETER A & CANOVAI PAT OAK HOLLOW/PH2/LT1/H&L 19242 301 15668 -51.45 0.00- 0 0.00-30 0.00 0.00 0.00 0.00 -51.45 15442R 1143 MP 08062015 REASON:INCORRECT VALUE FOR TRAILER PER PHONE CONV WITH PETER CANOVAI 081615
7419 2012015 WHITT JOEY THOMAS PERS/MH
7419 201 40213 0.00 0.00- 0 0.00- 0 0.00 -66.95 0.00 0.00 -66.95 15443R 1166 CW 08072015
REASON:RELEASED LATE LISTING PENALTY
7419 3012015 WHITT JOEY T & CHRISTY M 2 ACRE & DW
7419 301 21480 0.00 0.00- 0 -8.00-30 -3.00 0.00 0.00 0.00 -11.00 15444R 1167 CW 08072015
REASON:RELEASED DOG 41
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 08102015 PAGE: 4
TRANSACTION TOTALS PAGE
TRANSACTIONS FROM 1 THROUGH 1292 IN SY0:TAX .MOD AMOUNTS FROM -999999999.99 THROUGH 999999999.99TRANSACTION TYPES:R
TRANSACTIONS 07012015->08072015 0 PAYMENTS 0 DISC/CORR 54 RELEASES TOTAL CREDIT NET CREDIT (PAYMENT+RELEASE) (TOTAL-DISC/CORR)PERSON COUNTY TAX OFFICE 0.00 0.00 -1612.10 1612.10 1612.10LATE LISTING 0.00 0.00 -217.94 217.94 217.94
DOG 0.00 0.00 -6.00 6.00 6.00
CODE DISTRICT NAME 30 STORMWATER FEE 0.00 0.00 -45.13 45.13 45.13 --------------- --------------- --------------- --------------- --------------- SUB-TOTAL 0.00 0.00 -1881.17 1881.17 1881.17
STATE 3PCT INTEREST 0.00 0.00 0.00 0.00 0.00
DISCOUNT 0.00 0.00 0.00 0.00 0.00INTEREST 0.00 0.00 -101.26 101.26 101.26LIEN SALE COST 0.00 0.00 -15.00 15.00 15.00 --------------- --------------- --------------- --------------- ---------------
TOTAL 0.00 0.00 -1997.43 1997.43 1997.43
50 CITY OF ROXBORO 0.00 0.00 2.47 -2.47 -2.47LATE LISTING 0.00 0.00 59.49 -59.49 -59.49 --------------- --------------- --------------- --------------- ---------------
SUB-TOTAL 0.00 0.00 61.96 -61.96 -61.96
DISCOUNT 0.00 0.00 0.00 0.00 0.00INTEREST 0.00 0.00 0.00 0.00 0.00 --------------- --------------- --------------- --------------- --------------- TOTAL 0.00 0.00 61.96 -61.96 -61.96
TOTAL TAXES 0.00 0.00 -1819.21 1819.21 1819.21TOTAL LIEN COST 0.00 0.00 -15.00 15.00 15.00TOTAL DISCOUNT 0.00 0.00 0.00 0.00 0.00
TOTAL INTEREST 0.00 0.00 -101.26 101.26 101.26
TOTAL STATE 3PCT INTEREST 0.00 0.00 0.00 0.00 0.00 =============== =============== =============== =============== =============== GRAND TOTAL 0.00 0.00 -1935.47 1935.47 1935.47
42
Payee NameAddress 3Transaction #Refund ReasonCreate DateTax Jurisdiction Levy Type Change Interest Change Total Change01Tax ($128.40)$0.00 ($128.40)Refund $128.4001Tax ($217.66)$0.00 ($217.66)Refund $217.6601Tax ($33.27)$0.00 ($33.27)50Tax ($31.37)$0.00 ($31.37)50 Vehicle Fee $0.00$0.00$0.00Refund $64.6401Tax ($19.14) ($1.11) ($20.25)50Tax ($18.05) ($1.03) ($19.08)50 Vehicle Fee $0.00$0.00$0.00Refund $39.3301Tax ($72.27)$0.00 ($72.27)Refund $72.2701Tax ($4.26)$0.00 ($4.26)Refund$4.2601Tax ($16.64)$0.00 ($16.64)Refund $16.6401Tax ($29.03)$0.00 ($29.03)Refund $29.0301Tax ($8.32)$0.00 ($8.32)50Tax ($7.49)$0.00 ($7.49)50 Vehicle Fee $0.00$0.00$0.00Refund $15.8101Tax ($19.97)$0.00 ($19.97)Refund $19.9701Tax ($14.21)$0.00 ($14.21)Refund $14.2101Tax ($18.01)$0.00 ($18.01)Refund $18.0101Tax ($35.29)$0.00 ($35.29)Refund $35.2901Tax ($4.58)$0.00 ($4.58)Refund$4.5801Tax ($16.34) ($0.94) ($17.28)Refund $17.28ELLIOTT, JACKSON HURDLE MILLS, NC 27541 Adjustment < $10015926719 Over Assessment07/15/2015Vehicle Sold 07/29/2015DUNCAN, WANDA ROXBORO, NC 27573 Proration 16575474 Vehicle Totalled08/06/201516282933DRUMWRIGHT, AARON ROXBORO, NC 27573 ProrationDIXON, JOHN ROXBORO, NC 27574 Proration 16575414 Vehicle Sold 08/06/2015Vehicle Sold 07/09/2015CLACK, CHARLES ROXBORO, NC 27573 Proration 16049492 Vehicle Totalled07/20/201515783380CHUBA, ELMER ROXBORO, NC 27574 ProrationCASSIDY, MEGAN ROXBORO, NC 27573 Proration 48411006 Vehicle Sold 07/23/2015Vehicle Totalled08/06/2015CARVER, SONYA ROXBORO, NC 27574 Proration 16537786 Vehicle Sold 08/05/201516575418BUNGATO, MONICO ROXBORO, NC 27574 ProrationBLANKS, JOHNNY ROXBORO, NC 27574 Proration 16316344 Vehicle Sold 07/30/2015Vehicle Sold 07/14/2015BLANKS, CYNTHIA ROXBORO, NC 27574 Proration 15860055 Vehicle Sold 07/13/201547682759BLACKWELL, ELIZABETH ROXBORO, NC 27573 ProrationBERGER, KENNETH ROXBORO, NC 27573 Proration 48411504 Vehicle Sold 07/23/2015Vehicle Sold 07/22/2015BECKER, NANCY ROXBORO, NC 27574 Proration 16163765 Vehicle Sold 07/24/201516109128BEAKES, THOMAS TIMBERLAKE, NC 27583 ProrationRefund Type43
01Tax ($64.52)$0.00 ($64.52)Refund $64.5201Tax ($8.87)$0.00 ($8.87)Refund$8.8701Tax ($17.39)$0.00 ($17.39)Refund $17.3901Tax ($13.65)$0.00 ($13.65)Refund $13.6501Tax ($22.05)$0.00 ($22.05)Refund $22.0501Tax ($4.84)$0.00 ($4.84)Refund$4.8401Tax ($8.00)$0.00 ($8.00)Refund$8.0001Tax ($1.14)$0.00 ($1.14)Refund$1.1401Tax ($14.38)$0.00 ($14.38)Refund $14.3801Tax ($61.11)$0.00 ($61.11)Refund $61.1101Tax ($0.71)$0.00 ($0.71)Refund$0.7101Tax ($5.11)$0.00 ($5.11)Refund$5.1101Tax ($1.40)$0.00 ($1.40)Refund$1.4001Tax ($4.69)$0.00 ($4.69)Refund$4.6901Tax ($3.50)$0.00 ($3.50)Refund$3.5001Tax ($30.93)$0.00 ($30.93)Refund $30.9301Tax ($5.40)$0.00 ($5.40)Refund$5.4001Tax ($59.22)$0.00 ($59.22)Refund $59.22KENDRICK, KELLY ROXBORO, NC 27574 Proration 16316461 Vehicle Sold 07/30/2015Vehicle Sold 07/16/2015IPOCK, LOUISE TIMBERLAKE, NC 27583 Proration 16163629 Vehicle Totalled07/24/201515962722HUMPHRIES, ARTHUR ROXBORO, NC 27574 ProrationHUMPHRIES, ARTHUR ROXBORO, NC 27574 Proration 15962717 Tag Surrender07/16/2015Vehicle Sold 07/16/2015HUMPHRIES, ARTHUR ROXBORO, NC 27574 Proration 15962720 Vehicle Sold 07/16/201515962723HUMPHRIES, ARTHUR ROXBORO, NC 27574 ProrationHUMPHRIES, ARTHUR ROXBORO, NC 27574 Proration 15962715 Vehicle Sold 07/16/2015Vehicle Sold 07/27/2015HUMPHRIES, ARTHUR ROXBORO, NC 27574 Proration 15962721 Vehicle Sold 07/16/201516212778HONEYCUTT, BOBBY ROUGEMONT, NC 27572 ProrationHODDER, STEPHEN TIMBERLAKE, NC 27583 Proration 16537751 Vehicle Totalled08/05/2015Tag Surrender07/09/2015HILL, CHRISTOPHER HURDLE MILLS, NC 27541 Proration 15962834 Vehicle Sold 07/16/201515783501HARRISON, TARA ROXBORO, NC 27574 ProrationHARRIS, WANDA ROXBORO, NC 27574 Proration 16283210 Vehicle Totalled07/29/2015Vehicle Sold 07/09/2015HARRIS, MEGAN ROXBORO, NC 27574 Proration 16316399 Vehicle Sold 07/30/201515783545HAMIL, EARL ROXBORO, NC 27574 ProrationFIRST CHOICE LEASING DURHAM, NC 27717 Proration 15783391 Vehicle Sold 07/09/2015Vehicle Sold 07/09/2015FERGUSON, OREN ROXBORO, NC 27573 Proration 16136975 Vehicle Sold 07/23/201515783569FARMER, BONNIE TIMBERLAKE, NC 27583 Proration44
01Tax ($8.72) ($0.44) ($9.16)Refund$9.1601Tax ($79.69) ($3.98) ($83.67)Refund $83.6701Tax ($11.44)$0.00 ($11.44)50Tax ($10.79)$0.00 ($10.79)50 Vehicle Fee $0.00$0.00$0.00Refund $22.2301Tax ($70.41)$0.00 ($70.41)Refund $70.4101Tax ($52.64) ($2.63) ($55.27)Refund $55.2701Tax ($137.14)$0.00 ($137.14)Refund $137.1401Tax ($88.14)$0.00 ($88.14)Refund $88.1401Tax ($15.31)$0.00 ($15.31)Refund $15.3101Tax ($30.10) ($1.51) ($31.61)Refund $31.6101Tax ($24.87)$0.00 ($24.87)50Tax ($23.45)$0.00 ($23.45)50 Vehicle Fee $0.00$0.00$0.00Refund $48.3201Tax ($14.82)$0.00 ($14.82)Refund $14.8201Tax ($17.85)$0.00 ($17.85)Refund $17.8501Tax ($44.26)$0.00 ($44.26)50Tax ($41.73)$0.00 ($41.73)50 Vehicle Fee $0.00$0.00$0.00Refund $85.9901Tax ($43.77)$0.00 ($43.77)Refund $43.7701Tax ($9.11)$0.00 ($9.11)Refund$9.11OAKLEY, LOWELL ROXBORO, NC 27573 Proration 15860103 Vehicle Sold 07/13/2015Vehicle Sold 07/29/2015OAKES, LOUISE ROXBORO, NC 27574 Proration 16137006 Vehicle Sold 07/23/201548849525NEAL, TERENCE ROXBORO, NC 27573 ProrationMOTLEY, EVERETTE ROXBORO, NC 27574 Proration 16500329 Insurance Lapse08/04/2015Vehicle Sold 08/05/2015MORRIS, SHELBIE ROXBORO, NC 27574 Proration 16163841 Vehicle Sold 07/24/201549613391MARTIN, JUDITH ROXBORO, NC 27573 ProrationMARTIN, CONNIE ROXBORO, NC 27574 Proration 15926798 Vehicle Sold 07/15/2015Vehicle Sold 07/20/2015MARTIN, CONNIE ROXBORO, NC 27574 Proration 15783375 Vehicle Sold 07/09/201516049584MANGAN, MARTIN OXFORD, NC 27565 ProrationLUXTON, LONNIE TIMBERLAKE, NC 27583 Proration 16537804 Vehicle Sold 08/05/2015Vehicle Totalled07/24/2015LUNSFORD, LISA TIMBERLAKE, NC 27583 Proration 15618249 Vehicle Sold 07/02/201516163584LONG, WINFRED HURDLE MILLS, NC 27541 ProrationLAMBERTH, MALCOLM ROXBORO, NC 27573 Proration 48148878 Vehicle Sold 07/20/2015Vehicle Sold 08/05/2015KENDRICK, SEAN ROXBORO, NC 27574 Proration 16537740 Vehicle Sold 08/05/201516537795KENDRICK, SEAN ROXBORO, NC 27574 Proration45
01Tax ($0.93)$0.00 ($0.93)50Tax ($0.83)$0.00 ($0.83)50 Vehicle Fee $0.00$0.00$0.00Refund$1.7601Tax ($73.32)$0.00 ($73.32)Refund $73.3201Tax ($6.74)$0.00 ($6.74)50Tax ($6.36)$0.00 ($6.36)50 Vehicle Fee $0.00$0.00$0.00Refund $13.1001Tax ($2.58) ($0.13) ($2.71)Refund$2.7101Tax ($4.66) ($0.48) ($5.14)50Tax ($4.39) ($0.45) ($4.84)50 Vehicle Fee $0.00$0.01$0.01Refund$9.9701Tax ($13.65)$0.00 ($13.65)Refund $13.6501Tax ($21.65)$0.00 ($21.65)Refund $21.6501Tax ($22.46)$0.00 ($22.46)Refund $22.4601Tax$0.00$0.00$0.0050Tax ($19.27)$0.00 ($19.27)50 Vehicle Fee ($10.00)$0.00 ($10.00)Refund $29.2701Tax ($28.93)$0.00 ($28.93)50Tax ($27.28)$0.00 ($27.28)50 Vehicle Fee $0.00$0.00$0.00Refund $56.2101Tax ($1.50)$0.00 ($1.50)Refund$1.5001Tax ($2.97)$0.00 ($2.97)Refund$2.9701Tax ($9.45)$0.00 ($9.45)Refund$9.45Vehicle Sold 08/05/201516537800TERRY, RUTH HURDLE MILLS, NC 27541 ProrationT A I C S INC ROXBORO, NC 27574 Proration 16575515 Vehicle Sold 08/06/2015Vehicle Sold 07/15/2015T A I C S INC ROXBORO, NC 27574 Proration 16575514 Vehicle Sold 08/06/201547779716SUITT, SHIRLEY ROXBORO, NC 27573 ProrationSOLOMON, MICHAEL ROXBORO, NC 27574 Adjustment < $10046743564 Situs error 07/01/2015Mileage 07/09/2015ROUSE, FRANK ROXBORO, NC 27574 Proration 16537802 Vehicle Sold 08/05/201515783384ROSE, MICHAEL TIMBERLAKE, NC 27583 Adjustment < $100ROACH, NINA ROXBORO, NC 27574 Proration 16049581 Vehicle Sold 07/20/2015Vehicle Sold 07/09/2015RICHARDSON, JAZMIN ROXBORO, NC 27573 Proration 48239274 Tag Surrender07/21/201515783499POWELL, WENDY TIMBERLAKE, NC 27583 ProrationPHILLIPS, CHRIS ROXBORO, NC 27573 Adjustment < $10047887818 SLVG or RBLT TTL07/16/2015Vehicle Sold 07/20/2015PERKINS, DONALD ROXBORO, NC 27574 Adjustment < $10016316395 Over Assessment07/30/201548148242OAKLEY, MARIE ROXBORO, NC 27573 Proration46
01Tax ($13.37) ($0.67) ($14.04)Refund $14.0401Tax ($17.50)$0.00 ($17.50)50Tax ($16.50)$0.00 ($16.50)50 Vehicle Fee $0.00$0.00$0.00Refund $34.0001Tax ($10.44)$0.00 ($10.44)Refund $10.4401Tax ($6.61)$0.00 ($6.61)Refund$6.6101Tax ($15.03)$0.00 ($15.03)Refund $15.03WILBORN, SARAH TIMBERLAKE, NC 27583 Proration 16079839 Vehicle Sold 07/21/2015Vehicle Sold 07/09/2015WHITFIELD, GARDNER ROXBORO, NC 27574 Proration 16137155 Vehicle Sold 07/23/201515783498WEAVER, STELLA ROXBORO, NC 27574 ProrationWALKER, RICKEY ROXBORO, NC 27573 Proration 46854873 Vehicle Sold 07/02/2015WALKER, KATHY ROXBORO, NC 27574 Proration 15894232 Vehicle Sold 07/14/201547
AGENDA ABSTRACT
Meeting Date: August 17, 2015
Agenda Title: Appointment to Library Advisory Board
Summary of Information:
The Board of Commissioners held informal interviews and considered citizen applications
(Margaret McMann, Robert Bridges, Riley Oakley, Jr., and Charles Harvey) for appointment to the
Library Advisory Board for a 3-year term at its meeting on August 3, 2015. There were two positions
available and the following outlines the Board’s actions:
A motion was made by Chairman Puryear to reappoint Margaret McMann to the Library
Advisory Board for a 3-year term. Chairman Puryear and Commissioner Kendrick voted in support
of the motion. Commissioners Clayton and Jeffers voted in opposition to the motion. The 2-2 vote
resulted in no action by the Board and this item will be placed on the Board’s next agenda.
A motion was made by Commissioner Jeffers and carried 3-1 to appoint Riley J. Oakley, Jr.
to the Library Advisory Board for a 3-year term. Chairman Puryear cast the lone dissenting vote.
A motion was made by Commissioner Jeffers to appoint Charles Harvey to the Library
Advisory Board for a 3-year term. Commissioners Jeffers and Clayton voted in support of the
motion. Chairman Puryear and Commissioner Kendrick voted in opposition to the motion. The 2-2
vote resulted in no action by the Board and this item will be placed on the Board’s next agenda.
The 2-2 votes negate a simple majority ruling and new motion(s) would be required for the
nomination and appointment of the remaining position on the Library Advisory Board.
Recommended Action: Nominate and appoint as the Board deems appropriate.
Submitted By: Brenda B. Reaves, Clerk to the Board
48
49
50
51
AGENDA ABSTRACT
Meeting Date: August 17, 2015
Agenda Title: Request from the District Attorney for Funding of a HALO Position
Summary of Information: The District Attorney is requesting the Board’s consideration for
funding a new full time position in his office. Mr. Bradsher will present his request with an
explanation of the job duties for the position and the potential impact that this position could
have. He has stated that this position will be a state employee paid with county funds. He is
estimating an annual cost of $60,000 with a two year commitment from the Board for funding.
Recommended Action: Receive the request and direct staff as appropriate.
Submitted By: Wallace Bradsher, District Attorney
52
AGENDA ABSTRACT
Meeting Date: August 17, 2015
Agenda Title: Person Veterans Council Memorandum of Agreement update
Summary of Information: On August 8, 2014 the Person County Government (County) and
the Persons Veterans Council (PVC) entered into a Memorandum of Agreement (MOA)
regarding the property located adjacent to the Person County Office Building (304 S. Morgan
St.) that is the site of the Person County Veteran’s Park.
Since the approval of the MOA in August 2014, the PVC has decided to become a 501(c)(3)
organization. In order to do so, the PVC must create a charter that describes the actions the PVC
will take in the event of dissolution. The PVC has requested that all remaining assets be turned
over to the Person County Government to be retained in an endowment fund to be utilized for
perpetual maintenance of the Person County Veterans Park.
Richard Vining, President of the Person Veterans Council, will present an updated MOA that
includes language stating that the County will accept any remaining assets in the event of the
PVC’s dissolution. Mr. Vining will also provide an update on the construction of the Veterans
Park.
Recommended Action: Approve updated MOA
Submitted By: Richard Vining, Person County Veterans Services Officer
53
Memorandum of Agreement
Between
Person County Government and Person Veteran’s Council
This Memorandum of Agreement (MOA) is made and entered into the ___ day of ______, 2015,
by and between the Person County Government (hereinafter called “County”) and the Person
Veteran’s Council (hereinafter called “PVC”) regarding the property located adjacent to the
Person County Office Building (304 S. Morgan St.) that is the site of the Person County
Veteran’s Park.
The County agrees:
1. To allow the Veteran’s Memorial Park to occupy the aforementioned location for an
indefinite term.
2. To maintain property and liability insurance on all structures and property in the park
and liability insurance for injury to third parties or damage to property of third parties
that occurs in relation to County property.
3. To provide grounds maintenance including mowing, leaf collection, pruning shrubs,
mulching, maintaining sidewalks, etc.
4. In the event of the PVC’s dissolution, the County will retain all the PVC’s remaining
assets in an endowment fund to be utilized for perpetual maintenance of the Person
County Veterans Park.
The PVC agrees:
1. To pay for utility costs, if any, associated with the park.
2. To pay for any updates or replacements of sidewalks, signage, and other features that
are beyond the scope of general maintenance.
3. To maintain all structures erected upon the park, including but not limited to
monuments, flagpole, and flags.
4. To schedule events at the park.
54
5. In the event of dissolution, the PVC will provide Person County Government with any
remaining assets to be used for the perpetual maintenance of the Person County
Veterans Park.
IN WITNESS WHEREOF, the parties have hereunto set their hand the day and year first written
above.
__________________________________ __________________________________
Person County Manager Date President, PVC Date
55
AGENDA ABSTRACT
Meeting Date: August 17, 2015
Agenda Title: Tourism Development Authority Annual Report
Summary of Information: The 2014-2015 Tourism Development Authority Annual Report will
include the following:
• Overview of Tourism for Person County
• Budget Allocation for the 2014-2015 Fiscal Year
• Tourism Impact for our area
• Budget Allocation for the 2015-2016 Fiscal Year
• Highlights of 2014-2015 and upcoming projects for 2015-2016
Recommended Action: Receive the report.
Submitted By: Margaret McMann, Director
Person County Tourism Development Authority
56
AGENDA ABSTRACT
Meeting Date: August 17, 2015
Agenda Title: Solid Waste Study contract
Background:
At the May 18th BOC meeting, the Board approved releasing the RFP for the Solid Waste Study.
Staff received three proposals.
Summary of Information:
The Selection Committee reviewed all three proposals and recommends Smith&Gardner.
Smith&Gardner has prepared a draft of the contract and scope (see attached). The total cost of the
contract is $77,680 and the estimated completion date is March 31, 2016.
The scope includes the following:
1. Data collection; includes meeting with citizen stakeholders
2. Kick-off meeting
3. Initial screening of 7 solid waste management options
4. Site analysis for selected options
5. Cost-benefit analysis of up to three options
6. Waste stream audit and recommendations for improving recycling
7. Recommendations for improving the Recycling Facility layout
8. Final report and presentation to the Board
Optional Items include:
1. Contract renewal negotiations - $10,600
2. RFP for transfer station - $6,230
Recommended Action: Review the scope of the study and make any necessary changes. Approve
the contract, if desired.
Submitted By: Sybil Tate, Assistant County Manager
57
NORTH CAROLINA
AGREEMENT FOR SERVICES
PERSON COUNTY
THIS AGREEMENT FOR SERVICES (this “Agreement”), made and entered into this ___ day of
________2015 by and between Person County, a body politic and corporate of the State of North Carolina,
(hereinafter referred to as the “County”), and Smith & Gardner (hereinafter referred to as “Contractor”).
WHEREAS, Contractor, has agreed to provide services in a professional manner in accordance with
the standards of Contractor’s industry and as hereinafter set forth; and
WHEREAS, the County wishes to enter into an Agreement with Contractor to provide the services
specified in Appendix 1, Scope of Work, attached hereto and incorporated herein by reference.
NOW THEREFORE, in consideration of the mutual agreements described below, the parties agree as
follows:
1. Term of Agreement: The initial term of this Agreement shall commence on ___________, 2015 and
end on March 31, 2016.
2. Scope of Service: The Contractor shall provide to the County the Services (the “Services”) set forth in
the “Scope of Work” attached hereto as Appendix 1, which is incorporated herein and made an integral part of
the Agreement.
3. Compensation: As compensation for the services to be provided by Contractor, the County shall pay
the Contractor an amount not to exceed $77,680. Payments will be made upon completion of each task and
within thirty (30) days from receipt of invoice, or as otherwise set forth in Appendix 1.
4. Insurance: Contractor shall maintain insurance policies at all times with minimum limits as follows:
Coverage
Worker’s Compensation
Statutory Limits
General Liability
$1,000,000 per occurrence / $2,000,000 aggregate
Professional Liability
$1,000,000 each claim / $2,000,000 aggregate
Automobile Liability
$1,000,000 each accident
All insurance policies shall be issued by companies authorized to do business under the laws of the State of
North Carolina and shall be rated not less than “A” by A.M. Best and Company. Contractor shall furnish
Certificates of Insurance to the County, naming the County as an additional insured for General Liability and
Automobile Liability coverages, prior to the commencement of operations. The certificates shall clearly
indicate that Contractor has obtained insurance of the type, amount, and classification as required for strict
compliance with this paragraph and that no material change or cancellation of the insurance shall be effective
without thirty (30) days prior written notice to the County. Compliance with the foregoing requirements shall
not relieve Contractor from any liability or obligations under this Agreement.
5. Confidentiality: All proprietary data and information, if any, furnished to Contractor by the County shall
be regarded as confidential, shall remain the sole property of the County and shall be held in confidence and
safekeeping by Contractor for the sole use of the County and Contractor and Contractor’s Subconsultants
under the terms of this Agreement. Contractor agrees that its officers, employees and agents will not disclose
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Person County Services Agreement 2
to any person, firm or entity other than the County or its designated legal counsel, accountants or practice
management consultants any information about the County. Contractor agrees to carry out its obligations to
the County in compliance with all privacy and security regulations required by law.
6. Status of Parties: Nothing contained in this Agreement shall be construed as establishing a partnership
or joint venture relationship between Contractor and the County. Contractor and its employees and
representatives are independent contractors, solely responsible for its or their performance under this
Agreement and shall have no legal authority to bind the County.
7. Assignment and Subcontracting: Neither this Agreement nor any rights or obligations hereunder shall
be subcontracted, assigned, or delegated by Contractor without prior written consent of the County, which
consent may be withheld in the County’s sole discretion.
8. Binding Effect: This Agreement shall be binding upon the parties hereto, their heirs, administrators,
executors, successors and assigns, if such assignment has been approved by the County.
9. Notices: Any notice or other communication required or permitted under this Agreement shall be in
writing and shall be deemed to have been given on the date delivered personally or deposited in the United
States Postal Service, certified mail, return receipt requested, with adequate postage affixed, addressed as
follows:
Person County Smith & Gardner
Attn: Sybil Tate Attn: Mike Brinchek
304 S. Morgan Street 14 N. Boylan Avenue
Roxboro, NC 27573 Raleigh, NC 27603
Either party may change its address for notices under this Agreement by giving written notice of such change
to the other party in accordance with the terms of this paragraph.
10. Governing Law: This Agreement and the rights and obligations to the parties hereunder shall be
construed and governed by the laws of the State of North Carolina and venue for any proceedings arising
hereunder shall be in the state court of appropriate jurisdiction located in Person County, North Carolina.
11. Modifications: This Agreement may be amended or modified by the mutual written consent of the
parties. A modification is not enforceable against the County unless it is signed by the County Manager or
other duly authorized official.
12. Entire Agreement: This Agreement contains the entire agreement between the parties pertaining to the
subject matter of this Agreement. With respect to that subject matter, there are no promises, agreements,
conditions, inducements, warranties or understandings, written or oral, expressed or implied, between the
parties, other than as set forth or referenced in this Agreement.
13. Waiver: A waiver of any provision of this Agreement must be in writing, designated as such, and
signed by the party against whom enforcement of the waiver is sought. The waiver of a breach of any
provision of this Agreement shall not operate or be construed as a waiver of any subsequent or other breach
thereof.
14. Termination: This Agreement may be terminated as follows:
(i) Cause: If the services provided by the Contractor under this Agreement are determined to be
unsatisfactory or unacceptable, as determined by the County Manager, this Agreement may be
terminated by the County for default. Grounds for termination for default shall include, but not be
limited to:
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Person County Services Agreement 3
(a) Failure to respond to all reasonable requests from the County to provide services
covered by this Agreement.
(b) Failure to maintain equipment in accordance with the requirements of the this
Agreement and with all laws.
(c) Lack of proper insurance as required under this Agreement.
(d) Charging rates or fees in excess of those provided in this Agreement.
(e) Inefficient, or unsafe practices in providing services.
(f) Other actions which impact unfavorably on the faithful performance of this Agreement.
(ii) Convenience: The County reserves the right to terminate this Agreement upon thirty (30) days
written notice to Contractor for any reason deemed by the County to serve the public interest.
This termination for convenience will not be made when termination is authorized under any
other provisions of this Agreement. In the event of such termination the County shall pay the
Contractor those costs directly attributable to services received by the County in compliance
with the Agreement prior to termination. The County is not liable for loss of any profits
anticipated to be made hereunder, nor for any special, consequential or similar damage.
15. Annual Appropriations and Funding. This Agreement is subject to the annual appropriation of funds by
the Person County Commissioners. Notwithstanding any provision herein to the contrary, in the event that
funds are not appropriated for this Agreement, the County shall be entitled to immediately terminate this
Agreement, without penalty or liability, except the payment for all service satisfactorily provided under this
Agreement up to and through the Contractor’s receipt of notice of termination.
16. Hold Harmless: Contractor agrees to indemnify and hold harmless the County, its agents, servants and
employees from any and all claims, actions, lawsuits, damages, judgments or liabilities of any kind whatsoever
to the extent caused by Contractor’s negligent provision of Services under this Agreement.
17. County Policy: The County opposes discrimination on the basis of race and sex and requires all of its
contractors to provide a fair opportunity for minorities and women to participate in their work force and as
subcontractors and vendors under County contracts.
IN WITNESS WHEREOF, the parties have executed this Agreement in their official capacities with legal
authority to do so.
Person County:
By:____________________________________
Contractor
By: _________
Contractor signature
Contractor
Address
City, State, Zip code
Phone: Fax:
Email:
026664-00002000/1574153v2.0
This instrument has been pre-audited in
the manner required by the Local
Government Budget and Fiscal Control
Act.
Amy Wehrenberg, Finance Director
60
August 11, 2015
Ms. Sybil Tate
Person County - Assistant County Manager
304 S. Morgan Street
Roxboro, North Carolina 27573
RE: Person County, North Carolina
Solid Waste Management Study
Scope of Work
Dear Ms. Tate:
Smith Gardner, Inc. (S+G) is pleased to submit the following Scope of Work to Person County
(County) to review and evaluate the current solid waste program; identify long-term solid
waste management options; develop a cost-benefit analysis of feasible options and identify a
long-term option that provides the County with a high level of service that is cost competitive
and minimizes the impact on the City of Roxboro.
SCOPE OF WORK
The scope of work includes the following tasks, which are further described below:
Task 1 - -- Data Acquisition and Research
Task 2 - -- Project Kick-Off Meeting
Task 3 - -- Options Analysis
Task 4 - -- Waste Stream and Recycling Analysis
Task 5 - -- Final Report
Task 6 - -- Board Presentation
Task 7 - -- Franchise Agreement Development and Negotiations (Optional)
Task 8 - -- Request for Proposal for Waste Disposal and/or Transfer (Optional)
Optional tasks are included under this contract for an additional fee with written
authorization from the County.
Task 1 -- Data Acquisition and Research
At the outset of the project, S+G will identify, acquire and review available data provided by
the County and the City of Roxboro to develop an understanding of the County and City solid
waste system, including previous reviews conducted by the County for solid waste
management system options. S+G will also obtain and review the County GIS database files,
which will be necessary during the initial site screenings. This task includes one (1) meeting
with the County and community stakeholders.
Task 2 -- Project Kick-Off Meeting
S+G will conduct a half-day project kick-off meeting with County staff, City of Roxboro staff
and key project team members at the County’s facilities. Prior to the meeting, S+G will
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Ms. Sybil Tate
August 11, 2015
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submit to the County a draft agenda along with data needs as a result of Task 1. The
anticipated outcome of the project kick-off meeting is to:
Achieve consensus on the options to be evaluated;
Develop qualitative and quantitative evaluation criteria that represent Person
County’s goals and objectives;
Develop siting criteria for new facilities beyond prescribed NCDENR Division of Waste
Management, Solid Waste Section rules and regulations; and
Develop goals and identify desired outcomes for the waste stream and recycling
analysis.
The project kick-off meeting will also be used to define:
Communication between the County and S+G;
Project schedule; and
Project Stakeholders.
Task 3.1 -- Options Analysis -- Initial Screening
Building upon the work already completed by the County, S+G will qualitatively review the
County’s solid waste options based on criteria developed during Task 1 and 2 to determine
the most favorable options for conducting a cost-benefit analysis. It is anticipated that the
following options would be included in this analysis:
Renegotiate the current franchise agreement with Republic Services;
County owned, County operated transfer station to transfer waste to an out-of-county
facility ;
County owned, private operated transfer station to transfer waste to an out-of-county
facility;
Private owned and operated transfer station to transfer waste to an out-of-county
facility;
Direct haul to Granville County without developing a transfer station;
County owned, County operated landfill for County only waste; and
County owned, private operated landfill for County only waste.
At the completion of the task S+G will provide the County with a technical memorandum
summarizing the qualitative review of the options and meet with the County to review and
develop a consensus of the options for further investigation.
Task 3.2 -- Options Analysis -- Site Screening
S+G will conduct a preliminary desktop site screening using GIS for options identified in Task
3.1. The preliminary desktop screening will review regulatory, industry and County
requirements to locate regions of the County appropriately suited for the option(s).
Identifying regions where facilities are most reasonable will allow the project team to
consider development and transportation costs, which may be significant to the long-term
viability of these options.
In addition, S+G will develop facility layouts for options requiring construction, to determine
the approximate parcel size needed to construct and operate the option(s). The layouts will
be conceptual, but will provide sufficient detail to develop budgetary costs expected for a
facility handling the County’s solid waste.
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Ms. Sybil Tate
August 11, 2015
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Task 3.3 -- Options Analysis -- Cost-Benefit Evaluation of Final Options
Working with the County and City of Roxboro, S+G will develop baseline costs for the current
operations of each entity, which will be used as the baseline costs for comparing up to three
(3) options identified in Task 3.1 and 3.2.
S+G will develop a preliminary estimate of the capital and operating costs for each option.
This will include estimates of land acquisition costs, permitting/design costs, construction
costs, disposal operations equipment and labor costs and transportation costs (from transfer
station only).
S+G will develop a spreadsheet analysis for each option that accounts for the initial
development costs, initial capital equipment costs plus replacement costs, construction
costs and operation costs based upon assumed daily tonnages. The analysis will evaluate
each option for 30 years and compare each option to the baseline costs of the County’s
current system, which will include the City of Roxboro.
Upon completion of the draft cost-benefit evaluation of the final options, S+G will meet with
the County to review the evaluation. Following the meeting S+G will incorporate the County’s
comments into the final evaluation, which will be included within the Final Report. This task
assumes one (1) meeting with the County and community stakeholders at the completion of
the task.
Task 4.1 -- Waste Stream and Recycling Analysis -- Recommendation for Increasing
Recycling
S+G will partner with RRS and work with Person County and the City of Roxboro to review
current collection, processing, education and policy to identify program gaps and key best
practice recommendations the County and City should evaluate for increasing the recovery
within their waste management system.
Task 4.2 -- Waste Stream and Recycling Analysis -- Recommendations for Improving the
Recycling Center
Person Industries is in the process of moving all recycling operations to the Person County
Recycling Center. As a result, Person County is looking to update the Recycling Center with
additional process equipment to increase recycling, while maintaining a safe work
environment for Person Industries staff. S+G will partner with MetalTech Solutions, which
specializes in recycling process design, to develop a conceptual design that will efficiently
use the Recycling Center’s warehouse space to process recyclables meeting Person
Industries’ requirements for staffing. This task will yield the following:
• Proposed system layout;
• Building upgrades;
• Material flow; and
• Material storage requirements.
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Ms. Sybil Tate
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Task 4.3 -- Waste Stream and Recycling Analysis - Waste Stream and Recycling
Assessment
S+G and RRS will conduct a pre-waste sort meeting with Person County and City of Roxboro
staff to outline the goals of the waste stream and recycling assessment and review to the
methodology for completion of the assessment. Our Team will review the sample size and
sampling technique to ensure adequate samples are made available prior to the
assessment. We will also finalize the material needs while onsite for the assessment. Lastly,
our Team will review the data analysis and reporting mechanisms we intend to use as we
collect, analyze and report our findings. Our Team will provide the County with the plan and
it is assumed that the County will meet with private haulers and City of Roxboro to arrange
the logistics for delivery of waste materials to be sorted and to convey the general sort plan.
At the conclusion of the pre-waste sort meeting, our Team will review the site locations
where the sorts will take place with Person County staff. It is assumed that assessment will
take place at the Upper Piedmont Environmental Landfill or at Person Industries. The
County will work with Republic Services and/or Person Industries to provide a covered site at
the sorting location.
After our Team reviews the County’s data and has an understanding of the total waste
generated, a sample size will be developed to be collected from each of the sample areas
(Person County commercial waste and City of Roxboro waste). Materials will be collected in
advance (and placed in a sheltered location) from selected routes and areas.
Our Team will provide all personal protective equipment (PPE) and the following materials
for the sort:
Heavy-duty puncture resistant gloves and reflective safety vests;
Protective coveralls, ear plugs and air-filter safety masks;
Leak-proof containers for sorting and weighing materials;
First-aid kit;
Platform scale capable of measuring up to 300 pounds (with 0.1 resolution);
Sort table with screen for fine material; and
Other items necessary to complete the sort (e.g. tarps, broom, dustpan, etc.).
Our Team intends to conduct the material assessment over two days. It is assumed that the
County will be responsible for set-up. Our Team will provide a team leader and one staff
member to assist in directing the sort and the County will provide labor for sorting the
material. The team leader and staff member will verify and record each of the sample
weights and photograph each of the samples as the sort is completed. Currently we plan to
sort to the following categories: news, mixed paper, OCC, AL cans, steel cans, PET bottles,
NHDPE, CHDPE, mixed plastics (#3 - #7), bulky mixed rigid plastics, glass, organics (food,
wood, yard wastes, etc.), construction and demolition (C&D), bulky waste and residue.
Modification of this planned material characterization can be discussed. Our Team will
complete data analysis to determine the composition of all sorted materials.
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Ms. Sybil Tate
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At the completion of the assessment, S+G will provide Person County a technical
memorandum summarizing the study including material sort and assessment methodology,
findings and conclusions, along with the complete data results.
Task 5 -- Final Report
S+G will prepare two (2) final reports. One report will present the results of Tasks 1-3 along
with our recommendation for long-term solid waste management service for Person County
and the City of Roxboro. The second report will summarize our evaluation of the County’s
current recycling system and the Person County Recycling Center along with
recommendations and cost estimates for incorporating identified recommendations.
Drafts of each report will be submitted to the County electronically for review and comment.
Upon receipt of comments, S+G will finalize the reports and provide the County with an
electronic copy and up to five (5) hard copies of the final report.
Task 6-- Board Presentation
Concurrent with drafting the final report, S+G will develop a PowerPoint® presentation
summarizing the results of the project for the Board of Commissioners and other project
stakeholders. Prior to the presentation, S+G will meet with the County’s project team to
review the presentation and address the County’s comments.
The following tasks are considered optional and will be provided under this contract
following written authorization from the County.
Task 7 -- Contract Renewal Development and Negotiations (Optional)
S+G will review the County’s current agreement and in a meeting with the County will review
the success of the current agreement and operation. S+G will also review and compare the
County’s current contract with up to three (3) other publically available waste disposal
contract documents for host Counties across North Carolina. During our review, S+G will
conduct interviews with management overseeing the agreements to discuss limitations and
successes of the programs.
Following our review of publically available agreements, S+G will meet with the County to
discuss our findings; review the existing agreement; discuss potential agreement revisions
based the County’s current and future solid waste and recycling program needs; and discuss
and prioritize agreement conditions understanding that each added provision may affect the
contract and fee.
Based on the initial tasks S+G will assist the County Attorney in preparing a draft agreement,
which will serve as the base agreement to begin negotiations with Republic Services. S+G
has included additional time within the fee to include up to two meetings between the County
and Republic Services and time to make general revisions to the agreement following final
negotiations. It is anticipated that the final agreement will be reviewed by the County attorney
prior to being fully accepted.
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Ms. Sybil Tate
August 11, 2015
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Task 8 -- Request for Proposal for Waste Disposal and/or Transfer (Optional)
Person County will provide S+G with a draft Request for Proposal (RFP) for waste collection,
disposal and/or transfer. S+G will review the draft RFP for the County and provide
recommended revisions. It is expected that Person County will finalize the RFP, advertise
and be the primary contact during the solicitation process. S+G will assist the County with
questions that may arise during the RFP and in evaluating the proposals received.
BUDGET
For tasks 1 through 6, S+G recommends a not-to-exceed budget of $77,680 to be billed on a
time and materials basis in accordance with the current standard fee schedule as agreed to
between Person County and S+G. The not-to-exceed budgets for the project tasks along with
optional tasks as defined herein are as follows:
Tasks Budget
TASK 1. Data Acquisition and Research $2,760
TASK 2. Project Kick-Off Meeting $3,810
TASK 3.1 Options Analysis -- Initial Screening $6,500
TASK 3.2 Options Analysis -- Site Screening $9,620
TASK 3.3 Options Analysis - Cost Benefit Analysis $9,400
TASK 4.1 Recycling Analysis - Optimization Review $6,200
TASK 4.2 Recycling Analysis -- Recycling Center Design $8,760
TASK 4.3. Waste Stream and Recycling Assessment $11,500
TASK 5 Final Report $12,020
TASK 6 BOCC Presentation $7,110
Optional Tasks Budget
TASK 7. Contract Agreement Development and Negotiations $10,600
TASK 8. Request for Proposal for Waste Disposal and/or Transfer $6,230
SCHEDULE
S+G is prepared to implement this scope of work upon authorization by Person County. A
schedule for the optional tasks will be provided upon County’s approval to complete the
tasks. Should additional optional tasks be added, the schedule may be modified to
accommodate them.
Task Start Date Completion Date
TASK 1. Data Acquisition and Research Aug 10, 2015 Aug 31, 2015
TASK 2. Project Kick-Off Meeting Sep 1, 2015
TASK 3. Options Analysis Sep 1, 2015 Nov 30, 2015
TASK 4. Waste Stream and Recycling Analysis Sep 1, 2015 Nov 30, 2015
TASK 5. Final Report Dec 1, 2015 Dec 31, 2015
TASK 6. Board Presentation TBD
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Ms. Sybil Tate
August 11, 2015
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AUTHORIZATION
S+G is prepared to perform the above referenced scope of work upon your authorization and
execution of a contract. Please contact us at 919-828-0577 or by e-mail (below) if you have
any questions or require any additional information.
Sincerely,
Smith Gardner, Inc.
W. Michael Brinchek, P.E. Joan A. Smyth, P.G.
Senior Project Manager, ext. 128 Senior Hydrogeologist, ext. 221
mike@smithgardnerinc.com joan@smithgardnerinc.com
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AGENDA ABSTRACT
Meeting Date: August 17, 2015
Agenda Title: Transportation Planning and Funding Update
Background: The Person County Planning Department is working with
NCDOT, the Airport Commission, Kerr-Tar Regional Transportation Planning Organization
(KTRPO) and others over the next several months as the State and KTRPO work to distribute
funding for transportation projects.
Summary Information: The presentation will update the Board of Commissioners on
the factors impacting local and regional transportation funding and planning, the current
funding landscape, and mechanisms and methodology for the distribution of funding. The
presentation will include a review of transportation projects that are eligible for funding and
the strategies being considered to secure funding; among these, dedicated funding for our
region from the Congestion Mitigation Air Quality (CMAQ) fund.
Recommended Action: Receive information and provide feedback as to whether staff
should pursue grant opportunities.
Submitted By: Michael Ciriello, AICP
Planning Director
68
AGENDA ABSTRACT
Meeting Date: August 17, 2015
Agenda Title: Follow-up on Impacts of Position Reductions
Summary of Information: During the Fiscal Year 2015-2016 budget process, eight full-time
position were eliminated, resulting in a cost reduction of $356,629 in FY16. Two positions:
Building Inspector and Environmental Health Specialist were discussed at length by the Board.
The manager was asked to bring back data to demonstrate the impact that these vacancies were
having on service delivery as well as contingency plans for continuing to provide services with
less employees.
The Environmental Health Specialist has been vacant since April. The overall impact to the
Environmental Health Department has been an increased turnaround time for site evaluations and
some other services. When fully staffed, site evaluations were conducted within one to two
weeks. With the vacancy, the turnaround time is now two weeks. Staff has prioritized services
to respond to complaints and septic system repairs first, and has maintained a same day response
turn around for these. Site evaluations are the lowest priority with the 2 week turnaround.
Another impact is that staff has been unable to maintain the well pump maintenance evaluations
which generated approximately $17,000 in revenue annually.
The Building Inspector position has been vacant since March. In addition, the Fire Inspector
position has been vacant since June. As a result, the turnaround time for scheduling inspections
has dropped from 100% of inspections scheduled for the next day to 91% scheduled for the next
day. Since May, 53 of the 613 inspection requests were unable to be scheduled for the next day.
However, April through August is typically the busiest time for the inspections department, with
inspections expected to decrease November through March. Additionally, inspectors have less
time to respond to contractor and citizen phone calls and the Director conducts fewer quality
control inspections.
Costs associated with the two positions:
• Envirn. Health Specialist: salary & benefits: $57,922; associated costs: $30,881; Total:
$88,803
• Building Inspector: salary & benefits: $50,453; associated costs: $33,685; Total: $84,138
Combined Total: $172,941
Recommended Action: Receive the information and provide direction to the manager.
Submitted By: Heidi York, County Manager
69
AGENDA ABSTRACT
Meeting date:
August 17, 2015
Agenda Title:
“Roxplex Property, Various Building and Equipment Improvements Capital
Project Ordinance”
Summary of Information:
Finance Director is presenting a Capital Project Ordinance for the purchase and
renovation of new property, currently known as “Roxplex”, re-roofing
construction for Huck Sansbury, South Elementary, Woodland Elementary, and
Oak Lane Elementary, window replacements at North End Elementary, and the
replacement of a chiller unit at Southern Middle School. The approval of this
Ordinance allows for the creation of this Project on the County's books and lists
the revenues and expenditures that would be part of this project. The Board has
given direction as part of their adopted Capital Improvement Plan in April 2015 to
fund the expenditures associated with this project with debt proceeds.
Contingency funds for $30,000 from the General Fund is part of the request in the
Ordinance to cover possible project bid overages and any other unforeseen costs.
It is anticipated that advanced funds will be transferred to cover related payments
as they become due, such as engineering costs and the acquisition expense for
Roxplex. As stated in Section 6 of the ordinance, “Any such advances made prior
to the securing of adequate financing is intended to be reimbursed from the
financing proceeds.” The total loan financing for this Project is estimated to be
$2,164,000. Construction bids are anticipated by December 2, 2015. (A financing
calendar is attached for your review.)
Recommended Action:
To approve the “Roxplex Property, Various Building and Equipment
Improvements Capital Project Ordinance”.
Submitted By:
Amy Wehrenberg, Finance Director
70
ROXPLEX PROPERTY,
VARIOUS BUILDING AND EQUIPMENT IMPROVEMENTS
CAPITAL PROJECT ORDINANCE
BE IT ORDAINED by the Board of Commissioners of Person County, North Carolina, that, pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby adopted:
Section 1 The project authorized is the purchase and improvements of new property (“Roxplex”), re-roofing and
window replacement construction for various county and school buildings, and equipment improvements (the
"Project"). The Project is proposed to be financed by an installment financing under G. S. 160A-20 in addition to funds
provided by Person County, the state and any other revenues that may become available, with the exception of
$30,000 for contingency from the General Fund for possible project bid overages and any other unforeseen costs.
Section 2 The officers of this unit are hereby directed to proceed with the capital project within the terms of the
financing resolution and the budget contained herein.
Section 3 The following amounts are appropriated for the project:
Roxplex Property:
Acquisition cost ........................................................................... $ 320,000
Property improvements ............................................................. 238,489
Settlement fees .......................................................................... 5,000
Re-Roofing:
Huck Sansbury ............................................................................ 285,189
South Elementary ....................................................................... 268,991
Woodland Elementary ................................................................ 149,156
Oak Lane Elementary .................................................................. 207,532
Window Replacements:
North End Elementary ................................................................ 329,643
Equipment Improvement:
Southern Middle School: Chiller Replacement ........................... 300,000
Issuance Costs ................................................................................. 60,000
Contingency ..................................................................................... 30,000
Total ............................................................................................... $ 2,194,000
Section 4 The following revenues are anticipated to be available to complete this project:
Debt Financing Proceeds ................................................................. $ 2,164,000
Transfer from General Fund ............................................................ 30,000
Total ............................................................................................... $ 2,194,000
Section 5 The Finance Director is hereby directed to maintain within the Capital Project Fund sufficient specific
detailed accounting records to satisfy the requirements of any and all applicable requirements of North Carolina
General Statutes. The terms of the financing resolution also shall be met.
Section 6 The Finance Director may advance funds from the General Fund for the purpose of making payments as
due. Any such advances made prior to the securing of adequate financing is intended to be reimbursed from the
proceeds from the financing. Reimbursement requests should be made to the financing institution in an orderly and
timely manner.
Section 7 The Finance Director is directed to report periodically on the financial status of each project element in
Section 3 and on the total revenues received or claimed.
Section 8 The Budget Officer is directed to include a detailed analysis of past and future costs and revenues on this
capital project periodically to the Board.
Section 9 Copies of this capital project ordinance shall be furnished to the Clerk to the Governing Board, and to the
Budget Officer and the Finance Director for direction in carrying out this project.
Adopted this 17th day of August 2015
__________________________________ __________________________________
Kyle W. Puryear, Chairman Brenda B. Reaves
Person County Board of Commissioners Clerk to the Board
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Person County Financing Calendar
Roxplex Property, Various Building & Equipment Improvements Project
(2015-16)
July 29 Finance Director approves Declaration of Official Intent
Aug 17 BOC approves Capital Project Ordinance
Oct 8 BOE approves Resolution (requesting County to acquire North End Elementary
School for security in financing)
Oct 19 BOC approves Preliminary Resolution (approving the plan to finance Project
with the conveyance of North End Elementary School to the County as collateral)
Nov 18 Submit letter to State Joint Committee et al
Dec 2 All construction and engineering bids are received
Dec 4 RFP solicited to financial institutions for financing
Dec 15 RFP responses from financial institutions due
Dec 16 Clerk calls for Public Hearing
Dec 19 Clerk publishes notice of Public Hearing
Jan 4 Hold Public Hearing and approve (1) proposal to acquire North End Elementary
School for security in financing and (2) financing contract on preliminary basis
Jan 5 Submit financing application to Local Government Commission (LGC)
Jan 14 BOE approves financing documents
Jan 19 BOC approves financing documents
Feb 2 LGC approves financing request
Feb 10 Loan pre-closing
Feb 11 Loan closing
72
AGENDA ABSTRACT
Meeting date:
August 17, 2015
Agenda Title:
Resolution to Call for Public Hearing – Consideration of Extending Order for
Recreation Facilities Bonds from 7 to 10 years
Summary of Information:
Finance Director requests action on:
Resolution calling a public hearing for September 8, 2015 on whether the
maximum time period for issuing bonds under an order adopted by said
Board of Commissioners on September 12, 2008 for $6,000,000 Recreational
Facilities Bonds that took effect on November 4, 2008, should be extended
from 7 to 10 years.
This Resolution is set forth by sections in the following:
Preamble
Call for a public hearing for consideration of extending order for $6,000,000
Recreation Facilities Bonds from 7 to 10 years
1. The call for a public hearing to facilitate receiving public input on extending
the bond order from 7 to 10 years as required by North Carolina General
Statutes
2. Directions to the Clerk of the Board to publish the notice of the public hearing
3. The resolution is effective upon its passage by the Board
Recommended Action:
To approve the resolution as presented.
Submitted By:
Amy Wehrenberg, Finance Director
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A regular meeting of the Board of Commissioners for the County of Person, North
Carolina, was held in the Commissioners’ Room (Room 215) in the Person County Office Building
at 304 Morgan Street, in Roxboro, North Carolina, the regular place of meeting, at 9:00 A.M., on
August 17, 2015.
Present: Chairman Kyle W. Puryear, presiding, and Commissioners David B. Newell, Sr.,
Jimmy B. Clayton, Tracey Kendrick, and B. Ray Jeffers.
Absent: None.
* * * * *
On motion duly made, seconded and unanimously carried, said Board of Commissioners
fixed 7:00 P.M., on September 8, 2015 in the Commissioners’ Room (Room 215) in the Person
County Office Building at 304 Morgan Street, in Roxboro, North Carolina, as the hour, day and
place for a public hearing upon the question of whether the maximum time period for issuing bonds
under an order adopted by said Board of Commissioners on September 12, 2008 and entitled:
“ORDER AUTHORIZING $6,000,000 RECREATIONAL FACILITIES BONDS”, which order
took effect on November 4, 2008, should be extended from seven years to 10 years from November
4, 2008 and directed the Clerk to said Board of Commissioners to publish said order, together with
the appended statement as required by The Local Government Bond Act, as amended, once in The
Courier-Times not later than the sixth day before the date of said public hearing.
* * * * *
I, Brenda B. Reaves, Clerk to the Board of Commissioners for the County of Person, North
Carolina, DO HEREBY CERTIFY that the foregoing is a true copy of so much of the proceedings
of said Board at a regular meeting held on August 17, 2015 as relates in any way to the matters
described therein and that said proceedings are recorded in the minutes of said Board.
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I HEREBY FURTHER CERTIFY that notice of said meeting was duly given in accordance
with G.S. § 143-318.12.
WITNESS my hand and the corporate seal of said County, this 17th day of August 2015.
__________________________________________
Brenda B. Reaves
Clerk to the Board of Commissioners
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