Agenda Packet April 21 2014PERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
April 21, 2014
9:00 am
(Meeting to be held in the County Auditorium)
CALL TO ORDER…………………………………………………. Chairman Clayton
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
RECOGNITION OF LOCAL GOVERNMENT DAY ….. Welcome & Introductions
ITEM #1
Person County Government Quarterly Safety Award …………………… Heidi York
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10 minute
segment which is open for informal comments and/or questions from citizens
of this county on issues, other than those issues for which a public hearing
has been scheduled. The time will be divided equally among those wishing to
comment. It is requested that any person who wishes to address the Board,
register with the Clerk to the Board prior to the meeting.
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ITEM #2
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A. Approval of Minutes of March 24, 2014
B. Tax Adjustments for March 2014
a. March 2014 tax releases
b. March 2014 NC Vehicle Tax System pending refunds
UNFINISHED BUSINESS:
ITEM #3
Public Safety/broadband second opinion and feasibility study update ….. Sybil Tate
ITEM #4
Person County Youth Advisory Council Follow-up …………. Vice Chairman Jeffers
NEW BUSINESS:
ITEM #5
Hazard Mitigation Plan Update ……………………………………….. Paula Murphy
ITEM #6
Resolution Supporting the Remediation of Water
Contamination related to Coal Combustion Waste and
Removal of Coal Combustion Waste …………………………….. Chairman Clayton
ITEM #7
Adoption of Capital Improvement Plan for FY 2015-2019 ……………… Heidi York
& Amy Wehrenberg
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
CLOSED SESSION(S)
Closed Session #1 to enter into Closed Session per General Statute 143-318.11(a)(5)
to consider the acquisition or lease of real property with the following individuals
permitted to attend: County Manager, Heidi York, Clerk to the Board, Brenda
Reaves, County Attorney, Ron Aycock, Assistant County Manager, Sybil Tate and
John Hill, Arts, Parks & Recreation Director.
Closed Session #2 to enter into Closed Session per General Statute 143-318.11(a)(4)
for the purpose of discussion of matters relating to the location or expansion of
industries or other businesses in the county (economic development) with the
following individuals permitted to attend: County Manager, Heidi York, Clerk to
the Board, Brenda Reaves, and County Attorney, Ron Aycock.
Note: All Items on the Agenda are for Discussion and Action as deemed
appropriate by the Board.
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AGENDA ABSTRACT
Meeting Date: April 21, 2014
Agenda Title: Person County Government Quarterly Safety Award
Summary of Information:
The Person County Safety Committee has selected the next quarterly county department safety
award winner for the quarter ending in March 2014. This is a competitive award based on
established criteria including: attendance at county trainings, reporting accidents in a timely
manner, submitting accident investigation forms, reporting hazards, performance on facility
inspections, and emergency procedures testing and other outstanding safety acts.
The department will be presented a certificate and plaque with their department’s name listed.
The plaque is located in the hallway outside the Commissioners’ Meeting Room. An article will
be in the county newsletter and submitted to the newspaper to highlight the efforts of the county
department to provide outstanding contributions to safety with an emphasis on providing their
employees a safe and healthy work environment.
Recommended Action: Allow the County Manager to recognize the county department that has
earned this quarter’s Person County Government Safety Award.
Submitted By: Heidi York, County Manager
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CIP work session
March 24, 2014
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PERSON COUNTY BOARD OF COMMISSIONERS MARCH 24, 2014
MEMBERS PRESENT OTHERS PRESENT
Jimmy B. Clayton Heidi York, County Manager
Kyle W. Puryear C. Ronald Aycock, County Attorney
B. Ray Jeffers Brenda B. Reaves, Clerk to the Board
Frances P. Blalock
David Newell, Sr.
The Board of Commissioners for the County of Person, North Carolina, met in
recessed session on Monday, March 24, 2014 at 5:00 pm in the Commissioners’ meeting
room in the Person County Office Building for the purpose of a capital projects work
session.
Chairman Clayton called the meeting to order. County Manager, Heidi York
stated the CIP Work Session was held to receive input from the Board related to
prioritizing the larger projects for consideration for financing.
Vice Chairman Jeffers asked the Finance Director the amount of the County’s
undesignated Fund Balance. Finance Director, Amy Wehrenberg stated the County’s
Fund Balance as of June 30, 2013 was at $19 million with $10 million unassigned
(19.9%) and to retain 18% Fund Balance, the excess funds available to be appropriated is
estimated at $932,847.
Vice Chairman Jeffers stated he would have to leave the CIP Work Session early
and was unable to attend the joint session meeting with the Board of Education. Vice
Chairman Jeffers asked the County Manager to find out how much lottery funding is
available to drawdown for Person County.
Vice Chairman Jeffers requested Board action to excuse him from the remainder
of the meeting at 5:20 pm.
A motion was made by Commissioner Blalock, and carried 3-1 to excuse Vice
Chairman Jeffers from the remainder of the meeting at 5:20 pm. Commissioner Newell
cast the lone dissenting vote.
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CIP work session
March 24, 2014
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Ms. York guided the Board through the CIP Work Session with the following
presentation:
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CIP work session
March 24, 2014
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Ms. York stated the required repairs for the recycling center to meet code are
$250,000 which is the minimum for consideration. It was determined the sprinkler
system at an estimated cost of $110,000 was not required; however other life safety
equipment is included to meet the code by the Inspections Director.
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March 24, 2014
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Ms. York stated the County has twelve years remaining on the current PI
building. General Services Director, Ray Foushee confirmed the County would be
allowed to sub-lease that building.
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CIP work session
March 24, 2014
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Mr. Foushee stated two additional roofs in bad condition that are not included in
the Roofing considerations for FY15 are 1) PI main building (patched many times with
leaks current) estimated at $453,000 and 2) recycling center roof to which a quote is
forthcoming.
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CIP work session
March 24, 2014
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Ms. Wehrenberg explained the appropriateness of collateral and the lack thereof
for the high cost of the Public Safety/Broadband towers noting a 20% cash match may be
an option with the cooperative interest free loan for a ten-year term. Ms. Wehrenberg
estimated a 20% cash match for a two tower project at $475,000.
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CIP work session
March 24, 2014
7
In reviewing the capital projects presented and keeping in mind the $5 million
financing threshold for FY15, it was the consensus of the Board to budget in the FY15
CIP the following:
• two of the four towers for the Public Safety/Broadband project at $2.5
million,
• the Roofing projects presented at $2 million, and
• the Recycling Center property purchase reimbursement ($850,000), and
the minimum repair deficiencies ($250,000) for a Recycling Center
project of $1.1 million.
It was the consensus of the Board to not include the feasibility study at an
estimated cost of $26,000 in the FY15 budget for additional sites for the Recreation
and/or the Senior Center.
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March 24, 2014
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RECESS:
A motion was made by Commissioner Blalock, and carried 4-0 to recess the
meeting at 5:45 pm until 6:00 pm in the County Auditorium for joint session with the
Board of Education.
_____________________________ ______________________________
Brenda B. Reaves Jimmy B. Clayton
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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Special Joint Meeting with the Board of Education
March 24, 2014
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PERSON COUNTY BOARD OF COMMISSIONERS MARCH 24, 2014
MEMBERS PRESENT OTHERS PRESENT
Jimmy B. Clayton Heidi York, County Manager
Kyle W. Puryear
B. Ray Jeffers - ABSENT Brenda B. Reaves, Clerk to the Board
Frances P. Blalock
David Newell, Sr.
The Board of Commissioners for the County of Person, North Carolina, met in
recessed session on Monday, March 24 at 6:00 pm for the purpose of a special joint
meeting with the Board of Education in the County Auditorium.
In attendance representing Person County was Chairman Clayton and
Commissioners Puryear, Blalock and Newell. Vice Chairman Jeffers was absent.
County Manager, Heidi York, Finance Director, Amy Wehrenberg and Clerk to the
Board, Brenda Reaves were also present.
In attendance representing the Board of Education was School Board Chairman,
Gordon Powell, Vice-Chair Margaret Bradsher and members Jimmy Wilkins, and Freda
Tillman. School Board member Jennifer Kafer was absent until 6:10 pm.
Superintendent, Danny Holloman, Executive Assistant and Clerk, Teresa Shotwell,
Finance Officer, Kim McVey were also present.
Chairman Clayton called the meeting to order and welcomed the group.
OVERVIEW OF THE PERSON COUNTY SCHOOLS’ BUDGET REQUEST:
Mr. Danny Holloman, Superintendent provided the Board of Commissioners the
following overview of the Person County Schools’ budget request noting the budget
includes all known expenditures and requested revenues to provide for the expenditures:
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Mr. Holloman noted the local budget request may have to be amended once the
district receives its state and federal planning allotment, further noting both state and
federal funding has been decreasing over the past few years.
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Special Joint Meeting with the Board of Education
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Commissioner Puryear asked about the Aramark contract and the Gas/Fuel budget
requests. Person County Schools’ staff noted Aramark far surpasses other providers and
the desire is to keep the contract as well as the schools have the ability to purchase gas at
any location at the state contract price.
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Person County Schools Finance Director, Kim McVey stated the certified
supplement budget request included district matching benefits for retirees. Mr. Holloman
explained the eligible employee of the district coaching supplement process noting there
are no stipends budgeted for volunteer coaching positions. Mr. Holloman stated there are
over 2,000 volunteers at the school system in which background checks are completed on
each invidivual.
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Special Joint Meeting with the Board of Education
March 24, 2014
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Special Joint Meeting with the Board of Education
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Mr. Holloman highlighted the budget request supplement increase which equates
to a two percent (2%) increase for teachers, principals as well as classified employees.
The current supplement for Person County Schools is eight percent (8%) which has not
been increased since 2006; Mr. Holloman stated Person County Schools lose teachers to
other districts with higher supplements.
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March 24, 2014
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Mr. Holloman stated the FY14-15 budget request impacts both the traditional
public schools and charter schools, as the charter schools will receive approximately $1.7
million of the local funding given to Person County Schools. Mr. Holloman noted there
are approximately 5,700 total Person County students.
Mr. Holloman spoke briefly about pending litigation for a voucher system that
would appropriate $4,200 per student.
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Special Joint Meeting with the Board of Education
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Special Joint Meeting with the Board of Education
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Mr. Holloman stated the budget request presented reflects advocacy for what is
needed; it does not reflect the wants but the needs. Mr. Holloman stated the budget
request of $9,955,831 includes an 8% increase over the current local appropriation by the
County.
Board of Education Chairman, Gordon Powell noted inflation which has grown at
a rate of 8.4% since 2010 which adds up to $747,000.
Board of Education Vice Chair, Margaret Bradsher spoke to the many resources
needed to teach a child to read. Ms. Bradsher noted state legislation mandating third-
graders to be proficient in reading before being promoted to fourth-grade giving an
example of one school in the county where there are only 7 students out of 47 third-
graders currently proficient in reading. Ms. Bradsher advocated to the Board of
Commissioners that quality education creates a trained workforce which in turn promotes
economic development.
Commissioner Blalock inquired about innovative programs used to ensure
students are successful. Mr. Holloman stated once a successful resource is proven in
some schools, it will be implemented in all schools.
Commissioner Newell asked about the Schools’ Fund Balance. Ms. McVey stated
at fiscal year-end, June 30, 2013, the School Fund Balance was at $781,592 which
represents approximately one-month of spending.
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Special Joint Meeting with the Board of Education
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OVERVIEW OF CAPITAL PROJECTS FUNDING:
County Manager, Heidi York and Finance Director, Amy Wehrenberg gave the
group an overview of the Person County Capital Improvement Plan reflecting the
schools’ requests and the recommendations from the roofing and window studies. Ms.
York stated total funding to Person County Schools this current budget year is at $14
million when capital expenditures are included. Ms. York noted the county is mandated
to provide for the public school systems’ capital needs.
Ms. Wehrenberg noted a correction: Window Roofing Projects should read
Window Replacement Projects.
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Special Joint Meeting with the Board of Education
March 24, 2014
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Ms. Wehrenberg stated the capital projects list as presented differs from the
school’s presented capital projects noting the need to collaborate on the school’s capital
project priorities to set the funding schedule in the appropriate fiscal years. Ms.
Wehrenberg summarized the total requested capital projects for the public school system
(not including the county or the community college projects) for the next five fiscal years
totals $5.2 million which include projects just over $1 million, $2 million in roofing and
$2.2 million in window replacements. Ms. Wehrenberg noted the projects in Fiscal Year
2014-2015 would require a County contribution of $1.2 million.
Ms. Wehrenberg asked Person County Schools’ staff what is the lottery funding
balance. Ms. McVey stated the unallocated balance as of February 25, 2014 is $791,000.
Ms. McVey stated she was not sure if the unallocated balance reflected the first two
quarters of the current fiscal year which is at $182,000.
RECESS:
A motion was made by Commissioner Newell, and carried 4-0 to recess the
meeting at 7:29 pm until April 7, 2014 at 5:30 p.m. for a special joint meeting with
Piedmont Community College Board of Trustees.
_____________________________ ______________________________
Brenda B. Reaves Jimmy B. Clayton
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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AGENDA ABSTRACT
Meeting Date: April 21, 2014
Agenda Title: Tax Adjustments for March 2014
Summary of Information: Attached please find the tax releases and motor vehicle pending
refunds.
1. March 2014 tax releases.
2. March 2014 North Carolina Vehicle Tax System (NCVTS) pending refunds.
Recommended Action: Motion to accept release report and authorize refunds.
Submitted By: Russell Jones, Tax Administrator
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COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 04142014 PAGE: 1
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
2346099992013 SLATON ERNEST VANCE 2000 MAZDA B2500 TK
234609999 35324 -17.99 0.00- 0 0.00- 0 0.00 0.00 -1.29 0.00 -19.28 15901R 3454 MP 03102014
REASON:DISCOVERED FROM CASWELL TWICE
5724142712013 JEFFERYS SEDRICK SANCHEZ EQUINOX SPORT MP 572414271 65475 -18.48 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -18.48 15902R 3455 CW 03112014
-16.21-50 0.00 0.00 -16.21__________
-34.69 REASON:SOLD VEH TURNED IN TAG
5314439812013 MORRIS DANIEL RAY FXSTC SOFTAIL CUSTOM MC
531443981 65185 -52.98 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -52.98 15903R 3456 MP 03112014
REASON:TAG TURNED IN VEHICLE
6350139862013 WHITE JAMES GREGORY ENCLAVE CXL MP 635013986 84237 -56.16 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -56.16 15904R 3457 MP 03132014
-50.54-50 0.00 0.00 -50.54__________
-106.70 REASON:TAG TURNED IN VEHICLE SOLD
99999 2012013 WHITE MICHAEL EUGENE PERSONAL/BOAT
99999 201 37473 -28.70 0.00- 0 0.00- 0 0.00 -2.87 -1.11 0.00 -32.68 15196R 3460 RH 03142014
REASON:BOAT SOLD PRIOR TO 2013
228144582013 BOWES ANGELA CAROL PICKUP K10 1/2 TON 4WDTK 22814458 70212 -47.32 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -47.32 15905R 3461 RH 03142014
REASON:TURN IN TAG SOLD VEH
44910 1122012 BASS GOOCH CYNTHIA MARIE PASSAT GLX 4S 44910 112 60369 -30.52 0.00- 0 0.00- 0 0.00 0.00 -3.37 0.00 -33.89 15906R 3462 RH 03142014 REASON:TURN IN TAG SOLD VEH HAD LESS 1 MTH
54059 1012013 SHIPMAN FAMILY HOME CARE INC BUSINESS PERSONAL 54059 101 41105 -5.83 0.00- 0 0.00- 0 0.00 -0.58 -0.22 0.00 -6.63 15197R 3463 RH 03172014 -5.25-50 -0.53 -0.20 -5.98__________ -12.61
REASON:BUS CLOSED SEPT 2012
5502410352013 BB & T EQUIPMENT FINANCE CORPO 7400 SERIES D AB 4X2,1TK 550241035 89839 -660.80 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -660.80 15906R 3464 MP 03172014 -604.72-50 0.00 0.00 -604.72__________
-1265.52
REASON:PERMANENT APPORTIONED VEHICLE
2388327712013 BAILEY JANICE FAYE EXPLORER 4X4 4D MP 238832771 79129 -9.45 0.00- 0 0.00- 0 0.00 0.00 -0.75 0.00 -10.20 15907R 3465 CW 03172014
REASON:SOLD VEH TURNED IN TAG
451635692013 DAVIS LARRY DEAN PICKUP F150 SUPERCREW TK 45163569 69323 -12.10 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -12.10 15908R 3466 CW 03182014 -10.61-50 0.00 0.00 -10.61__________
-22.71
REASON:SOLD VEH TURNED IN TAG
5719953232013 HINSON SHARANN DAWN FUSION SEL V6 4S 571995323 77270 -123.41 0.00- 0 0.00- 0 0.00 0.00 -10.82 0.00 -134.23 15909R 3467 MP 03192014
REASON:RELEASE VEHICLE RETURNED TO DEALER TAG NEVER ISSUED
5379733732013 WEAVER DAVID WAYNE CAMRY 4S 537973373 64577 -14.01 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -14.01 15910R 3468 CW 03192014 -12.28-50 0.00 0.00 -12.28__________
-26.29
REASON:SOLD VEH TURNED IN TAG
103110162013 MARTIN HENRY FRANKLIN WG SERIES D AB 6X4 TR 10311016 89820 -31.36 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -31.36 15911R 3469 MP 03192014
REASON:PERMANENT APPORTATIONED VEHICLE
717028312013 CARR WILLIAM GEORGE JR GSX 1300R MC 71702831 68585 -5.59 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -5.59 15912R 3470 MP 03192014 REASON:TAG TURNED IN VEHICLE SOLD
717044042013 CARR WILLIAM GEORGE JR CARAVAN GRAND SPORT VN
71704404 70158 -9.86 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -9.86 15913R 3471 MP 03192014 REASON:TAG TURNED IN VEHICLE SOLD 53
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 04142014 PAGE: 2
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
58614 1122012 BURNETTE OWEN KEITH II JETTA 2 5 S 4S
58614 112 60540 -31.03 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -31.03 15914R 3472 MP 03192014
REASON:TAG TURNED IN VEHICLE SOLD
1605110062013 SOUTHERN STATES COOP, INC FE42,93TN TK 160511006 89810 -27.37 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -27.37 15915R 3473 MP 03192014
-34.63-50 0.00 0.00 -34.63__________
-62.00 REASON:PERMANENT APPORTIONED VEHICLE
1605110222013 SOUTHERN STATES COOPERATIVE IN 4400 SBA 4X2,05PT TK
160511022 89826 -180.25 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -180.25 15916R 3474 MP 03192014
-172.23-50 0.00 0.00 -172.23__________ -352.48 REASON:PERMANENT APPORTIONED VEHICLE
876710112013 THOMAS STEVE RAY 379 D AB 6X4 TR
87671011 89815 -47.04 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -47.04 15917R 3475 MP 03192014 REASON:PERMANENT APPORTIONED VEHICLE
1315110272013 TOMMY LAWRENCE ELECTRICAL CONT 13 210 D AB 4X2,06CP TK
131511027 89831 -142.38 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -142.38 15918R 3476 MP 03192014
REASON:PERMANENT APPORTIONED VEHICLE
1315110202013 TOMMY LAWRENCE ELECTRICAL CONT T800 D AB 6X4 TR 131511020 89824 -81.20 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -81.20 15919R 3477 MP 03192014
REASON:PERMANENT APPORTIONED VEHICLE
1315110152013 TOMMY LAWRENCE ELECTRICAL CONT T800 SERIES TR 131511015 89819 -31.50 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -31.50 15920R 3478 MP 03192014 REASON:PERMANENT APPORTIONED VEHICLE
1315110252013 TOMMY LAWRENCE ELECTRICAL CONT T300 D AB 4X2,06CP TK 131511025 89829 -160.02 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -160.02 15921R 3479 MP 03192014 REASON:PERMANENT APPORTIONED VEHICLE
1315110142013 TOMMY LAWRENCE ELECTRICAL CONT T800 SERIES TR
131511014 89818 -50.82 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -50.82 15922R 3480 MP 03192014 REASON:PERMANENT APPORTIONED VEHICLE
3631747942013 CANTER DENNIS WAYNE JR FUSION S 4S
363174794 76741 -26.88 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -26.88 15923R 3481 MP 03202014
REASON:TAG TURNED IN VEHICLE SOLD
1362810252013 FORD CRAIG CARLTON ALTIMA 4S 136281025 89039 -2.76 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -2.76 15924R 3482 MP 03202014
REASON:TAG TURNED IN VEHICLE CRUSHED
5379734292013 WEAVER DAVID WAYNE P UP RAM 1/2 TON TK 537973429 64633 -10.41 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -10.41 15925R 3483 MP 03202014 -9.14-50 0.00 0.00 -9.14__________
-19.55
REASON:TAG TURNED IN VEHICLE WRECKED AND SOLD FOR JUNK
2503941692013 BLUME GLEN MARTIN JR FOCUS SE/SES SEDAN 4S 250394169 84420 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 15926R 3484 MP 03202014
-69.66-50 0.00 0.00 -69.66__________
-69.66 REASON:NOT CITY
5213436992013 MCCORD NICOLE BIVINS PATHFINDER 4X4 MP
521343699 83950 -31.27 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -31.27 15927R 3485 MP 03202014
REASON:TAG TURNED IN VEHICLE SOLD
4059 1122012 DAVIS JIMMY THOMAS JR PICKUP F150 1/2 TON TK 4059 112 56591 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 15928R 3486 CW 03202014
-16.69-50 0.00 0.00 -16.69__________
-16.69
REASON:DOES NOT LIVE IN CITY
6235 1122013 WARREN R T COMPANY INC DEF/T 89&45/100 AC/BUSPE
6235 112 16256 -283.19 0.00- 0 -10.00-30 0.00 0.00 0.00 0.00 -293.19 15198R 3488 RH 03212014
REASON:DUP BILL FOR PIECE OF EQUIP
4898111102013 LONG JUSTIN BLAKE 45 FT CT 489811110 89675 -23.88 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -23.88 15930R 3490 RH 03212014
REASON:TURN IN TAG SOLD TRAILER
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COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 04142014 PAGE: 3
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
34309 1122012 WILLIAMS CHRISTOPHER LEE SENTRA 4S
34309 112 56994 -65.62 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -65.62 15929R 3491 MP 03212014
REASON:TAG TURNED IN VEHICLE SOLD
5259610242013 CAM MECHANICAL SERVICES INC JOURNEY FWD SXT MP 525961024 89791 -126.91 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -126.91 15931R 3504 MP 03242014
REASON:DUPLICATE BILL ON JAN TAPE IN ERROR
17536 1122012 MCCLURE THOMAS SCOTT PICKUP F250 4X4 X CAB TK 17536 112 60176 -5.05 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -5.05 15932R 3506 CW 03252014 REASON:VEH SOLD PLATE TURNED IN
2459610052013 LOFTIS JONATHAN WAYNE PICKUP K10 1/2 TON 4WDTK 245961005 89772 -9.52 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -9.52 15933R 3508 MP 03262014 REASON:BILLED TWICE
5948039962013 HERNANDEZ LINDA MARIE LADD TAURUS SE 4S
594803996 80354 -9.89 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -9.89 15934R 3509 MP 03272014 REASON:TAG TURNED IN VEH SOLD
2036248082013 JAMES SACON MARQUIS MONTERO SPORT LS MP
203624808 81166 -9.67 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -9.67 15935R 3510 CW 03282014
-9.01-50 0.00 0.00 -9.01__________ -18.68 REASON:SOLD VEH TURNED IN TAG
54405 1112011 JOHNSON BRITTANY DEANNA CAMRY LE 4S
54405 111 51394 -0.65 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.65 2011R 3513 SRJ 03282014 REASON:UNDER ONE DOLLAR
14478 1112011 ROYSTER CHIQUITA RENEE CROWN VICTORIA LX 4S
14478 111 50947 -0.16 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.16 2011R 3514 SRJ 03282014
-0.29-50 0.00 0.00 -0.29__________ -0.45 REASON:UNDER ONE DOLLAR
60654 1112011 SANFORD KIERRA DANIELLE INTRIGUE GL 4S
60654 111 51595 -0.32 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.32 2011R 3515 SRJ 03282014 -0.44-50 0.00 0.00 -0.44__________ -0.76 REASON:UNDER ONE DOLLAR
45205 1122012 BARNETT WILLIE MASON III 323I/A 4S 45205 112 57641 -0.84 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.84 2012R 3516 SRJ 03282014 REASON:UNDER ONE DOLLAR
8315 1122012 BRADSHER TRACEY MARIA S500 4S
8315 112 56136 -0.46 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.46 2012R 3517 SRJ 03282014 -0.49-50 0.00 0.00 -0.49__________ -0.95 REASON:UNDER ONE DOLLAR
58709 1122012 B&B PAVING CO INC BUSINESS PERSONAL 58709 112 61051 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2012R 3518 SRJ 03282014 REASON:UNDER ONE DOLLAR
12714 1122012 HAWKINS STEVEN SCOTT FLST HERITAGE SOFTAIL MC
12714 112 56004 -0.84 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.84 2012R 3519 SRJ 03282014 REASON:UNDER ONE DOLLAR
5497 1122012 HOLLOWAY ULYSSES P UP RAM 4 DR 1/2 TN 4TK
5497 112 57462 -0.92 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.92 2012R 3520 SRJ 03282014
REASON:UNDER ONE DOLLAR
51457 1122012 HUGHES KENDRA PEARSON 2009 NRTA TL TL 51457 112 55212 -0.42 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.42 2012R 3521 SRJ 03282014
-0.38-50 0.00 0.00 -0.38__________
-0.80
REASON:UNDER ONE DOLLAR
35197 1122012 MILES HARVEY FRANK PERS/VEH MERC
35197 112 61025 -0.21 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.21 2012R 3522 SRJ 03282014
-0.19-50 0.00 0.00 -0.19__________
-0.40 REASON:UNDER ONE DOLLAR 55
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 04142014 PAGE: 4
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
60685 1122012 MOORE SUSAN THOMAS CHEROKEE GRAND LAREDO MP
60685 112 60105 -0.05 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.05 2012R 3523 SRJ 03282014
REASON:UNDER ONE DOLLAR
62320 1122012 SLEZAK VINESSA ROCHELLE ACCORD LX 4S 62320 112 57730 -0.07 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.07 2012R 3524 SRJ 03282014
REASON:UNDER ONE DOLLAR
51416 1122012 SMITH BRITTANY LEANNE FORENZA 4S 51416 112 56549 -0.36 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.36 2012R 3525 SRJ 03282014 -0.42-50 0.00 0.00 -0.42__________
-0.78
REASON:UNDER ONE DOLLAR
24166 1122012 TERRY LEROY JR MAXIMA SE 4S 24166 112 60044 -0.06 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.06 2012R 3526 SRJ 03282014
-0.07-50 0.00 0.00 -0.07__________
-0.13 REASON:UNDER ONE DOLLAR
2944145242013 BRAY KATHERINE THOMPSON FOCUS SE 4S
294414524 88663 -0.05 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.05 2013R 3527 SRJ 03282014
REASON:UNDER ONE DOLLAR
5585143762013 BUSH RONALD ERIC CARAVAN GRAND SXT/ANNVVN 558514376 80734 -0.04 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.04 2013R 3528 SRJ 03282014
-0.06-50 0.00 0.00 -0.06__________
-0.10 REASON:UNDER ONE DOLLAR
1156920972013 CARDWELL SABRINA JONES MAXIMA 4S
115692097 82348 -0.73 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.73 2013R 3529 SRJ 03282014
REASON:UNDER ONE DOLLAR
850251912013 DAVIS JESSICA DENISE ALTIMA 2 5 4S 85025191 77138 -0.01 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.01 2013R 3530 SRJ 03282014
REASON:UNDER ONE DOLLAR
451635692013 DAVIS LARRY DEAN PICKUP F150 SUPERCREW TK 45163569 69323 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 2013R 3531 SRJ 03282014 -0.01-50 0.00 0.00 -0.01__________
-0.01
REASON:UNDER ONE DOLLAR
8457 3012013 DUNCAN MARY FRANCES EST HOUSE & ACRE/LIFE ESTATE 8457 301 18736 -0.16 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.17 2013R 3532 SRJ 03282014
REASON:UNDER ONE DOLLAR
1218799992013 FIRST CHOICE LEASING 2012 HYUN SONATA GLS 4S 121879999 35330 -0.03 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.03 2013R 3533 SRJ 03282014 REASON:UNDER ONE DOLLAR
6172444302013 FURROW CODY EDWARD P UP COLORADO CREW 4WDTK 617244430 88569 -0.73 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.73 2013R 3534 SRJ 03282014 REASON:UNDER ONE DOLLAR
6751 3022013 JAY MARION SPEED 1 & 4/100 ACRES
6751 302 18408 -0.01 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.02 2013R 3535 SRJ 03282014 REASON:UNDER ONE DOLLAR
23335 3072013 KENDRICK SHARON DIXON L SOLOMON EST/TRT F/A
23335 307 20396 -0.01 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.02 2013R 3536 SRJ 03282014
REASON:UNDER ONE DOLLAR
63832 1382013 L PROPERTIES LLC WATERS EDG/P2/L42 63832 138 26667 -0.80 0.00- 0 -0.06-30 0.00 0.00 0.00 0.00 -0.86 2013R 3537 SRJ 03282014
REASON:UNDER ONE DOLLAR
3034640632013 LEE RICKY MORRIS EXPLORER XLT 4X4 4D MP 303464063 84314 -0.33 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.33 2013R 3538 SRJ 03282014 -0.37-50 0.00 0.00 -0.37__________
-0.70
REASON:UNDER ONE DOLLAR
53945 3012013 LOCKLEAR JERRY CABLE ROCK/TRT1/VL 53945 301 26334 -0.02 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.03 2013R 3539 SRJ 03282014
REASON:UNDER ONE DOLLAR
56
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 04142014 PAGE: 5
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
3678123722013 LONG JOHN CHRISTOPHER TRAILBLAZER 4WD MP
367812372 78730 -0.04 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.04 2013R 3540 SRJ 03282014
REASON:UNDER ONE DOLLAR
308635142013 MAJORS SANDRA CRAWLEY FRONTIER SE/XE KING C TK 30863514 75461 -0.63 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.63 2013R 3541 SRJ 03282014
REASON:UNDER ONE DOLLAR
31843 3012013 MANGUM SHEILA ANN & OTHERS VACANT ACRE 31843 301 2678 -0.69 0.00- 0 -0.04-30 0.00 0.00 0.00 0.00 -0.73 2013R 3542 SRJ 03282014 REASON:UNDER ONE DOLLAR
5017239752013 MAYS KEVIN LEANDER AVALANCHE 1500 TK 501723975 84226 -0.31 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.31 2013R 3543 SRJ 03282014 REASON:UNDER ONE DOLLAR
973428702013 MAYSE PAUL MICHAEL GX470 MP
97342870 83121 -0.88 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.88 2013R 3544 SRJ 03282014 REASON:UNDER ONE DOLLAR
3283843692013 MILLER MARY GLASSCOCK 2011 NORT UL UL
328384369 80727 -0.71 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.71 2013R 3545 SRJ 03282014
REASON:UNDER ONE DOLLAR
43182 3012013 NELSON GERAUN M & BRIDGET W HUNTERS EDGE/L12A/VL 43182 301 23020 -0.01 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.02 2013R 3546 SRJ 03282014
REASON:UNDER ONE DOLLAR
1516017032013 OAKLEY RANDAL BART CARAVAN GRAND VN 151601703 85842 -0.52 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.52 2013R 3547 SRJ 03282014 REASON:UNDER ONE DOLLAR
3287334642013 PARKER WILLIE LEE TOWN CAR SIGNATURE 4S 328733464 79822 -0.02 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.02 2013R 3548 SRJ 03282014 REASON:UNDER ONE DOLLAR
3077444122013 PHILLIPS JAMES RUSSELL XV1700 MC
307744412 76359 -0.66 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.66 2013R 3549 SRJ 03282014 REASON:UNDER ONE DOLLAR
1902238952013 RHEW CHARLES EARL JR TUCSON SE/LTD MP
190223895 88034 -0.58 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.58 2013R 3550 SRJ 03282014
REASON:UNDER ONE DOLLAR
5465134462013 RIGSBEE MICHAEL WAYNE ECLIPSE GTS 2S 546513446 83697 -0.26 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.26 2013R 3551 SRJ 03282014
-0.32-50 0.00 0.00 -0.32__________
-0.58 REASON:UNDER ONE DOLLAR
5022835262013 RJMM LLC BOAT TRAILER BT
502283526 79884 -0.01 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.01 2013R 3552 SRJ 03282014
REASON:UNDER ONE DOLLAR
5458131762013 SCOTT MARCUS ANTWAIN ION 2 4S 545813176 87315 -0.38 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.38 2013R 3553 SRJ 03282014
-0.43-50 0.00 0.00 -0.43__________
-0.81 REASON:UNDER ONE DOLLAR
23496 5012013 SOUTHERN EXPRESS INC STATE APPRAISED
23496 501 33132 -0.08 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.08 2013R 3554 SRJ 03282014
REASON:UNDER ONE DOLLAR
2121532092013 THOMPSON ROGERS KAYE JETTA WOLFSBURG 4S 212153209 87348 -0.57 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.57 2013R 3555 SRJ 03282014
REASON:UNDER ONE DOLLAR
6098432322013 THORPE KARIKA LORTENSIA CONCORDE LXI 4S 609843232 79590 -0.29 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.29 2013R 3556 SRJ 03282014 -0.43-50 0.00 0.00 -0.43__________
-0.72
REASON:UNDER ONE DOLLAR
2292913432013 TINGEN GEORGE STANLEY JR THUNDERBIRD LX 2S 229291343 85482 -0.94 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.94 2013R 3557 SRJ 03282014
REASON:UNDER ONE DOLLAR
57
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 04142014 PAGE: 6
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
4139240992013 WADE JESSICA TERRY COBALT LS 4S
413924099 84350 -0.87 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.87 2013R 3558 SRJ 03282014
REASON:UNDER ONE DOLLAR
1566546132013 WALKER JOEL REX SR LEGACY OUTBACK SW 4WD SW 156654613 84864 -0.45 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.45 2013R 3559 SRJ 03282014
REASON:UNDER ONE DOLLAR
49368 1012013 WAYPORT INC BUSINESS PERSONAL 49368 101 40615 -0.19 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.19 2013R 3560 SRJ 03282014 -0.18-50 0.00 0.00 -0.18__________
-0.37
REASON:UNDER ONE DOLLAR
23321 3012013 WEST DEAN M SR & OTHERS 2 ACRES 23321 301 17555 -0.72 0.00- 0 -0.04-30 0.00 0.00 0.00 0.00 -0.76 2013R 3561 SRJ 03282014
REASON:UNDER ONE DOLLAR
1682799992013 WETHINGTON DAVID OSCAR 2006 FORD FUSION 4S 168279999 35338 -0.59 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.59 2013R 3562 SRJ 03282014 REASON:UNDER ONE DOLLAR
59945 2012013 WHITE CHARLES B PERSONAL/BOATS 59945 201 37175 -0.60 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.60 2013R 3563 SRJ 03282014 REASON:UNDER ONE DOLLAR
6129043502013 WILLIAMS GLORIA JORDAN RIO 4S
612904350 80708 -0.54 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.54 2013R 3564 SRJ 03282014 REASON:UNDER ONE DOLLAR
703820862013 WILLIAMS RICKY WAYNE CHEROKEE GRAND LARED 4MP
70382086 78444 -0.52 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.52 2013R 3565 SRJ 03282014
REASON:UNDER ONE DOLLAR
5414 1022013 WILSON & SON LLC BUSINESS PERSONAL 5414 102 41314 -0.12 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.12 2013R 3566 SRJ 03282014
-0.12-50 0.00 0.00 -0.12__________
-0.24 REASON:UNDER ONE DOLLAR
28310 2012013 WRENN LOUIS HEATH PERS/JET SKI
28310 201 36778 -0.49 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.49 2013R 3567 SRJ 03282014
REASON:UNDER ONE DOLLAR
3859312772013 YOUR MOBILE TECHNICIAN LLC PICKUP F250 4X4 X CAB TK 385931277 89291 -0.01 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.01 2013R 3568 SRJ 03282014
REASON:UNDER ONE DOLLAR
24721 3012013 YOW KENNETH EARL RIVERBEND/LT7/VL 24721 301 17293 -0.03 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.04 2013R 3569 SRJ 03282014 REASON:UNDER ONE DOLLAR
1725129432013 JACKSON TARA LATISHA SRX V6 MP 172512943 68697 -30.45 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -30.45 15936R 3570 MP 04012014 -26.71-50 0.00 0.00 -26.71__________ -57.16
REASON:TAG TURNED IN VEHICLE SOLD
17251 1122012 JACKSON TARA LATISHA STRATUS SE PLUS 4S 17251 112 55930 -3.14 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -3.14 15937R 3571 MP 04012014 -2.75-50 0.00 0.00 -2.75__________
-5.89
REASON:TAG TURNED IN VEHICLE SOLD
45943 1112011 VANLANDINGHAM YVONNE B EST SW/WILLIAMS BARBARA 45943 111 52351 -146.61 0.00- 0 0.00- 0 0.00 -14.66 -19.88 0.00 -181.15 15199R 3603 CW 04072014
REASON: MOBILE HOME BURNED IN NOV 2010
45943 3022013 VANLANDINGHAM YVONNE B EST SW/WILLIAMS BARBARA 45943 302 26326 -128.44 0.00- 0 0.00- 0 0.00 0.00 -5.45 0.00 -133.89 15200R 3604 CW 04072014 REASON:MOBILE HOME BURNED IN 2010
45943 1122012 VANLANDINGHAM YVONNE B SW/WILLIAMS BARBARA
45943 112 62156 -141.82 0.00- 0 0.00- 0 0.00 -14.18 -20.67 0.00 -176.67 15201R 3605 CW 04072014 REASON:MOBILE HOME BURNED IN 2010 58
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 04142014 PAGE: 7
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
1031652122013 LAWSON MARY BETTS SOUL BASE MP
103165212 70966 -6.90 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -6.90 15930R 3606 CW 04072014
REASON:SOLD VEH TURNED IN TAG
6092652562013 SHELTON ANGELA FORD SONATA GLS 4S 609265256 66460 -71.90 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -71.90 15939R 3607 MP 04092014
REASON:TAG TURNED IN VEHICLE TOTAL LOSS
5669143722013 JONES WILLIAM DIONEL AVENGER SXT 4S 566914372 88511 -68.18 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -68.18 15940R 3609 MP 04102014 REASON:TAG TURNED IN VEHICLE SOLD
34236172013 SMITH MAURICE ANTONIO MONTE CARLO LT CP 3423617 69371 -51.94 0.00- 0 0.00- 0 0.00 0.00 -5.34 0.00 -57.28 15941R 3610 MP 04112014 -55.56-50 0.00 -5.71 -61.27__________ -118.55
REASON:RELEASE TO CASWELL
377740032013 GREENWOOD KATHERINE NICOLE CAMRY 4S 37774003 80361 -13.10 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -13.10 15942R 3612 MP 04112014 -13.29-50 0.00 0.00 -13.29__________
-26.39
REASON:TAG TURNED IN VEHICLE SOLD
59
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 04142014 PAGE: 8
TRANSACTION TOTALS PAGE
TRANSACTIONS FROM 1 THROUGH 3614 IN SY0:TAX .MOD AMOUNTS FROM -999999999.99 THROUGH 999999999.99TRANSACTION TYPES:R
TRANSACTIONS 03062014->04112014 0 PAYMENTS 0 DISC/CORR 106 RELEASES TOTAL CREDIT NET CREDIT (PAYMENT+RELEASE) (TOTAL-DISC/CORR)PERSON COUNTY TAX OFFICE 0.00 0.00 -3165.39 3165.39 3165.39LATE LISTING 0.00 0.00 -32.29 32.29 32.29
DOG 0.00 0.00 0.00 0.00 0.00
CODE DISTRICT NAME 30 STORMWATER FEE 0.00 0.00 -10.20 10.20 10.20 --------------- --------------- --------------- --------------- --------------- SUB-TOTAL 0.00 0.00 -3207.88 3207.88 3207.88
STATE 3PCT INTEREST 0.00 0.00 0.00 0.00 0.00
DISCOUNT 0.00 0.00 0.00 0.00 0.00INTEREST 0.00 0.00 -68.90 68.90 68.90LIEN SALE COST 0.00 0.00 0.00 0.00 0.00 --------------- --------------- --------------- --------------- ---------------
TOTAL 0.00 0.00 -3276.78 3276.78 3276.78
50 CITY OF ROXBORO 0.00 0.00 -1113.48 1113.48 1113.48LATE LISTING 0.00 0.00 -0.53 0.53 0.53 --------------- --------------- --------------- --------------- ---------------
SUB-TOTAL 0.00 0.00 -1114.01 1114.01 1114.01
DISCOUNT 0.00 0.00 0.00 0.00 0.00INTEREST 0.00 0.00 -5.91 5.91 5.91 --------------- --------------- --------------- --------------- --------------- TOTAL 0.00 0.00 -1119.92 1119.92 1119.92
TOTAL TAXES 0.00 0.00 -4321.89 4321.89 4321.89TOTAL LIEN COST 0.00 0.00 0.00 0.00 0.00TOTAL DISCOUNT 0.00 0.00 0.00 0.00 0.00
TOTAL INTEREST 0.00 0.00 -74.81 74.81 74.81
TOTAL STATE 3PCT INTEREST 0.00 0.00 0.00 0.00 0.00 =============== =============== =============== =============== =============== GRAND TOTAL 0.00 0.00 -4396.70 4396.70 4396.70
60
NameAddress Address 3Bill # Plate Number StatusTransaction #Refund Description Refund ReasonCreate Date Tax JurisdictionChange Interest Change Total Change01($65.31) ($3.75) ($69.06)Refund $69.0601($74.49)$0.00 ($74.49)50($67.04)$0.00 ($67.04)50$0.00$0.00$0.00Refund $141.5301($42.84) ($2.15) ($44.99)Refund $44.9901($13.35)$0.00 ($13.35)Refund $13.3501($28.36)$0.00 ($28.36)Refund $28.3601($63.04)$0.00 ($63.04)Refund $63.0401($18.83)$0.00 ($18.83)Refund $18.8301($21.73)$0.00 ($21.73)Refund $21.7301($32.96)$0.00 ($32.96)Refund $32.9601($12.02)$0.00 ($12.02)Refund $12.0201($31.77)$0.00 ($31.77)Refund $31.7701($22.47)$0.00 ($22.47)TaxKAREN HORGER 134 ALLEGHANY ROXBORO, NC 27573Adjustment < $1000016171953 ZZD5923 AUTHORIZED 4107901 Refund Generated due to adjustment on Bill Sold/Traded 03/31/2014JOHN WAYNE BOWLING,SR 895 KATMANDU DR ROXBORO, NC 27574Adjustment < $1000009926449 BX55495 AUTHORIZED 4220883 Refund Generated due to adjustment on Bill #0009926449-2013-2013-0000-00Over Assessment04/03/2014 TaxVehicle Sold 03/12/2014 Tax0005972174 BDX9264 AUTHORIZED 3622754 Refund Generated due to proration on Bill #0005972174-2013-2013-0000-00JASON LEE STEWART 77 SMITH-HILL LN ROXBORO, NC 27574ProrationJAMES ASHLEY GREGORY,JR 350 CREEKSIDE TRL ROUGEMONT, NC 27572Proration 0008592691 DT5821 AUTHORIZED 4252401 Refund Generated due to proration on Bill #0008592691-2012-Vehicle Sold 04/04/2014TaxTaxFREDERICK EUGENE HOBBS,JR 1296 COUNTRY CLUB RD ROXBORO, NC 27574Adjustment < $1000016183942 SRD3958 AUTHORIZED 4458628 Refund Generated due to adjustment on Bill #0016183942-2013-2013-0000-00Mileage 04/11/2014DWIGHT CECIL BRIDGES 111 CARDENS COVE RD TIMBERLAKE, NC 27583Adjustment < $1000019667828 48127 AUTHORIZED 3583715 Refund Generated due to adjustment on Bill #0019667828-2013-2013-0000-00Over Assessment03/11/2014TaxTaxDAVID GERALD HAYNES 125 LONNIE GENTRY RD ROXBORO, NC 27574Adjustment < $1000019379009 MT989 AUTHORIZED 3583824 Refund Generated due to adjustment on Bill #0019379009-2013-2013-0000-00Over Assessment03/11/2014 TaxVehicle Sold 03/26/2014 TaxDANA LYNN LOCKHART 1780 CUNNINGHAM RD SEMORA, NC 27343Adjustment < $1000016176115 RRZ1758 AUTHORIZED 3832008 Refund Generated due to adjustment on Bill #0016176115-2013-Mileage 03/19/20140010327651 CBK7230 AUTHORIZED 4000939 Refund Generated due to proration on Bill #0010327651-2013-2013-0000-00CONNIE FAYE YATES PO BOX 3433 ROXBORO, NC 27573ProrationVehicle Sold 03/27/2014 Tax0005949054 XWL8878 AUTHORIZED 4030505 Refund Generated due to proration on Bill #0005949054-2013-2013-0000-00CAMELLIA DUNCAN GRAY 1985 SURL-MT TIRZAH RD TIMBERLAKE, NC 27583ProrationVehicle FeeASHLEY NICHOLE CAROLAN 305 LEASBURG RD ROXBORO, NC 27573Proration 0009181986 WSA3342 AUTHORIZED 12450087 Refund Generated due to proration on Bill #0009181986-2013-2013-0000-00Vehicle Sold 04/01/2014 TaxTaxVehicle Sold 03/13/2014 Tax0019523109 BMJ7249 AUTHORIZED 3663196 Refund Generated due to proration on Bill #0019523109-2013-2013-0000-00ANDREW WILSON BRADY 490 WILBOURNE RUN ROXBORO, NC 27574ProrationNorth Carolina Vehicle Tax SystemNCVTS Pending Refund reportReport Date 4/14/2014 9:27:17 AMAddress 1Refund TypeLevy Type61
North Carolina Vehicle Tax SystemNCVTS Pending Refund reportReport Date 4/14/2014 9:27:17 AMRefund $22.4701 ($8.33) $0.00 ($8.33)Refund $8.3301 ($24.19) $0.00 ($24.19)Refund $24.1901 $0.00 $0.00 $0.0050 ($178.35) $0.00 ($178.35)50 ($10.00) $0.00 ($10.00)Refund $188.3501 ($18.53) $0.00 ($18.53)Refund $18.5301 ($11.83) $0.00 ($11.83)Refund $11.8301 ($105.79) $0.00 ($105.79)Refund $105.7901 ($14.35) $0.00 ($14.35)Refund $14.3501 ($47.89) $0.00 ($47.89)Refund $47.8901 ($13.53) $0.00 ($13.53)Refund $13.5301 ($15.46) $0.00 ($15.46)Refund $15.4601 ($57.74) $0.00 ($57.74)Refund $57.74OVERPAYMENT($39.69)$0.00 ($39.69)Refund $39.69SARAH MAE TAYLOR 515 FIRE TOWER DR ROUGEMONT, NC 27572Overpayment 0009907192 THERAPST PENDING 3971811 Overpayment on Payment on Bill #000990719220132013Overpayment 03/24/2014TaxROBERT LEE WILLIAMS,JR 127 CHRISTIE WAY ROXBORO, NC 27574Proration 0010719638 CCW5690 AUTHORIZED 3861740 Refund Generated due to proration on Bill #0010719638-2013-Other Errors 03/20/2014ROBERT EDWARD WADE 533 YOUNGER RD ROXBORO, NC 27573Proration 0009947217 CBK6724 AUTHORIZED 3583809 Refund Generated due to proration on Bill #0009947217-2013-Tag Surrender03/11/2014 TaxTaxVehicle Totalled04/03/2014TaxPATSY LEMAIRE DEAN 381 CEDAR CREEK RD TIMBERLAKE, NC 27583Proration 0016179206 XSA7821 AUTHORIZED 4345659 Refund Generated due to proration on Bill #0016179206-2013-2013-0000-00Vehicle Sold 04/08/20140016177247 AJS2603 AUTHORIZED 4220886 Refund Generated due to proration on Bill #0016177247-2013-2013-0000-00NYKIA MONIQUE DEJANE STEED 10 BARDEN PL APT B ROXBORO, NC 27573ProrationNKOSI TANGENI WHITE 1261 DICK HOLEMAN RD TIMBERLAKE, NC 27583Proration 0010309659 CBK6785 AUTHORIZED 3894421 Refund Generated due to proration on Bill #0010309659-2013-2013-0000-00Vehicle Sold 03/21/2014TaxVehicle Sold 04/02/2014Tax0010069232 CBA5424 AUTHORIZED 4187044 Refund Generated due to proration on Bill #0010069232-2013-2013-0000-00MORGAN TYLER VAUGHN 3960 BURLINGTON RD ROXBORO, NC 27574ProrationTaxMONICO MALAPIT BUNGATO,JR 315 YARBOROUGH RD ROXBORO, NC 27574Proration 0009342031 ZZD4281 AUTHORIZED 4458807 Refund Generated due to proration on Bill #0009342031-2013-Vehicle Totalled04/11/2014TaxTaxTaxVehicle FeeMIKE OTTA GENTRY,SR 1321 OLD ALLENSVILLE RD ROXBORO, NC 27574Proration 0009535545 CBK6702 AUTHORIZED 4107908 Refund Generated due to proration on Bill #0009535545-2013-2013-0000-00Vehicle Sold 03/31/2014MICHAEL JEROME BRADLEY 304 OLD US 501 ROXBORO, NC 27574Adjustment >= $1000019746803 ZPW9308 AUTHORIZED 11305395 Refund Generated due to adjustment on Bill #0019746803-2013-2013-0000Situs error 03/17/2014TaxMARK ERIK MEIJER 2121 ALLENSVILLE RD ROXBORO, NC 27574Adjustment < $1000016183211 BP83343 AUTHORIZED 3768476 Refund Generated due to adjustment on Bill #0016183211-2013-2013-0000-00Over Assessment03/17/2014 TaxMARK ERIK MEIJER 2121 ALLENSVILLE RD ROXBORO, NC 27574Adjustment < $1000009469088 CB86599 AUTHORIZED 3768481 Refund Generated due to adjustment on Bill #0009469088-2013-2013-0000-00Over Assessment03/17/2014HORGER SANDERSALLEGHANY DRNC 27573$100to adjustment on Bill #0016171953-2013-2013-0000-0062
North Carolina Vehicle Tax SystemNCVTS Pending Refund reportReport Date 4/14/2014 9:27:17 AM01($13.15)$0.00 ($13.15)Refund $13.1501($18.36) ($1.20) ($19.56)50($16.52) ($1.07) ($17.59)50$0.00$0.00$0.00Refund $37.1501($14.69) ($0.85) ($15.54)Refund $15.5401($51.08) ($2.56) ($53.64)Refund $53.64WALLACE LEONARD CARDEN 286 BERRY DR TIMBERLAKE, NC 27583Proration 0009123713 YRF2511 AUTHORIZED 4107827 Refund Generated due to proration on Bill #0009123713-2012-Annual Tag 03/31/2014TaxSLVG or RBLT TTL03/13/2014Tax0005937101 ZPW7564 AUTHORIZED 3663131 Refund Generated due to adjustment on Bill #0005937101-2013-TERRY WAYNE VAUGHN PO BOX 611 CREEDMOOR, NC 27522Adjustment < $100Vehicle FeeTARA LATISHA JACKSON 201 PERSONALITY LN ROXBORO, NC 27573Adjustment < $1000020002412 CCR9521 AUTHORIZED 12561207 Refund Generated due to adjustment on Bill #0020002412-2013-2013-0000-00Sold/Traded 04/02/2014TaxTaxVehicle Sold 04/10/2014Tax0005955580 SWS9459 AUTHORIZED 4419342 Refund Generated due to proration on Bill #0005955580-2012-SCOTTIE DALE POOLE 600 JIM POOLE RD ROXBORO, NC 27574Proration63
AGENDA ABSTRACT
Meeting Date: April 21, 2014
Agenda Title: Public Safety/broadband second opinion and feasibility study update
Background information: At the April 7th BOC meeting, the BOC discussed the option to
obtain a second opinion for the costs of the public safety/broadband feasibility study and the
need to present options for constructing four towers over four years and over two years.
Summary of Information:
The quote received to provide a second opinion was $37,000. See the attached quote.
The quote received to update the feasibility study to show two additional timelines for
constructing the towers (4 towers over four years and 2 towers over two years) was $7,500.
Recommended Action: Direct staff whether or not to move forward with the second opinion
and/or the update to the feasibility study.
Submitted By: Assistant County Manager, Sybil Tate
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April 11, 2014
Sybil Tate, Assistant County Manager
Person County
304 S. Morgan Street
Roxboro, North Carolina 27573
Re: Proposal for Public Safety/Broadband Project
Dear Ms. Tate,
Thank you for allowing Mission Critical Partners, Inc. (MCP) an opportunity to provide you with a
proposal for your Public Safety System/Broadband Project. MCP stands ready to provide the support
necessary to Person County, North Carolina, (County) to improve emergency communications services
for its citizens and first responders.
There are significant challenges in the selection of the most appropriate technology to use in
development of a Public Safety grade communications system. Our team is ready to support the
County by providing an independent review of the solutions already proposed to the county.
Enclosed is our Scope of Work and standard contract for your review and to share with others on the
Person County Board of Commissioners. In addition, we will send on a printed copy. MCP is
committed to Person County to develop a solution that best serves its objectives.
With a local office in Raleigh, we are well positioned to serve Person County’s needs. Please feel free
to contact me if you have any questions and/or comments. I can be reached at 919-210-5255 (cell) or
via email at PhilipPenny@mcp911.com.
On behalf of our entire team, our goal is to be your trusted partner and your advocate.
Sincerely,
Philip L. Penny, ENP
Business Development Specialist
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INTRODUCTION
Mission Critical Partners Inc. (MCP) is pleased to offer our services to Person County, North Carolina,
(County). This Scope of Work is intended to provide an independent analysis of information previously
presented to the County and to provide clarity concerning the technology and solutions to improving the
County’s communications. Our goal will be to expand on the information provided in a sufficient
manner so that through our discussions and dialog, the County can make a more informed decision
about their communications needs and with greater confidence. Further, we are sensitive to the needs
of the County and understand that these choices are a significant investment of time and money and
will affect the County for years to come.
Our team has reviewed the issues discussed recently concerning the development of a new
communications system, and we are aware of the challenges the County is preparing to face in
developing this new system. MCP will work as an advocate for the County to provide clarity of how the
various technologies will affect the County’s operational, technical and fiscal objectives. This requires
clear communications between MCP and the County through single points of contact. It is anticipated
that our analysis will help the County overcome any obstacles in achieving both short- and long-term
goals.
SCOPE OF WORK
ANALYSIS AND DATA COLLECTION
Project Kickoff Meeting
MCP will meet with Person County within ten (10) business days of project award to conduct a project
kickoff meeting. During that meeting, various administrative actions to include team introductions, team
responsibilities and expectations of the project will be reviewed. Any changes to project expectations
from the submission of this scope of work (SOW) will be reviewed and discussed. The project manager
and County staff will establish a project schedule, finalize project report requirements and develop
contact lists and a communications plan.
During the second part of the meeting, our team will work with the County to review and discuss in
further detail the overall project plan and the detailed work plan. MCP and County representatives will
agree on the information to be gathered on systems, resources, operational procedures and issues in
the County and identify any sensitive topics to be examined and reported on. In addition, a step-by-
step review of the content illustrated in the final deliverables for the project will be conducted during the
Project Initialization meeting. Any updates or changes will be made to ensure that all expectations by
the County are correctly documented.
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Strategic Planning
The majority of our information will be gathered from past assessment and vendor provided solutions
for the County’s communications improvements. However, we understand that much of that
information is somewhat dated and will require effort on our part to clarify the current state of
communications within the county through discussions with representatives from public safety agencies
in law enforcement, fire, emergency medical services and dispatch. The discussions are designed to
capture an understanding of operational procedures and how technology is used at present within the
County. Some topics include:
System concerns: Technological or operational limits perceived by users in the function of the
system or other factors which affect agency communications
Locations where individuals perceive access to communications systems is limited or
unavailable
Future Public Safety systems operation, features and equipment requirements, such as:
Radio System Interoperability requirements
Communications relating to dispatching and other similar operations
Field unit (mobile and portable) features and accessories
Paging and messaging systems
Encryption and other enhanced features
Mobile Data applications
Dispatching and related operations
This list is representative of the typical information to be discussed. MCP expects to finalize the
approach during project initiation.
Coverage Requirements Analysis
Our team will review any historical prediction documents made available during this task to understand
previous recommendations made to the County. As a part of this task, our team will develop
independent predictions for comparison as well as evaluate past data to verify measurements. Our
team will review current and potential site locations, changes in existing infrastructure and the use of
alternative subscriber radios to clarify the options available to the County and provide choices and
recommendations on infrastructure and types of equipment based on how coverage is developed within
the county.
Radio propagation analysis and modeling is accomplished using EDX, Signal Pro to develop
conceptual coverage expectations and create preliminary approximations for sites location and
configuration. MCP will review existing documentation concerning site transmission and field unit
reception requirements to review site design expectations. Interference and radiation considerations
will be evaluated to determine system design or site development requirements.
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Backhaul Analysis
A physical assessment of the systems used to connect the facilities in the County will help to determine
the health of the wireless portion of the County’s backhaul network. Our team will evaluate data about
microwave systems through specific means which include:
Path surveys: To include a graphical and written evaluation of path suitability for use in the
network and wireless infrastructure.
Development of path data sheets for each link: Containing specifics attributes (i.e. coordinates,
elevation, etc.) about the facilities and equipment used to create the link.
Network management sub-system requirements: Used to monitor the wellness of the network
and retain history about equipment operation, alarms, etc.
Power sub-system requirements: To include information about the equipment’s power
consumption and utility service requirements.
Wired Networks and Physical Construction
In evaluating network backhaul options, MCP will review the County’s existing public safety networks
from a holistic perspective. This will include wired data circuits to gain an understanding of their
historical operation and how well they have performed during emergency situations when they are most
in demand. At times, backhaul can be overwhelmed when expansion has occurred in locations which
cause the capacity to be exceeded during moments of increased activity.
Communications networks that are constructed to supply backhaul service should be configured with
efficiency and effectiveness in mind. Typically these network installations are designed to support the
minimum bandwidth required for the service it supports. This often results in a combination of facilities
and solutions designed to create a single efficient and effective communications solution. MCP will
evaluate and review the available options for the following considerations:
Physical facility (i.e. Fiber Optic Cable, Coaxial Cable, etc.)
Service Level Agreements (Specific outage terms and conditions)
Diversity and Redundant paths (no single points of failure, or as few as possible depending
upon cost)
Flexibility, the ability to quickly modify service and the bandwidths available to support additional
solutions
Resiliency: Fault tolerance measures and employment of carrier grade solutions
Class of service: Virtual networking (VLAN, VPN) availability and traffic segregation
Quality of service
County-to-County Interoperability Analysis
Interoperability and Mutual Aid Requirements will be evaluated based on feedback from users and how
they relate their needs during the data collection. This information will be analyzed to determine how
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mutual aid occurs in the County and how it needs to be incorporated in the development of the future
system.
MCP will develop an understanding of neighboring counties’ systems designs and propose
recommendations for the County’s interoperability functions for mutual aid to include:
Mutual aid operations with non-County agencies
Technical and operational concerns associated with operating in multi-agency scenarios and
how to accommodate them in the design of the new system
State, federal and other agencies who are involved during emergency situations
In addition to how the system facilitates interoperability, MCP will review the procedural aspects related
to federal guidance, NIMS and ICS functions and the DHS Safecom Interoperability Continuum. This
information will relate, in part, to how existing communications plans will be affected by the changes of
technology.
MCP will make recommendations that may include changes to the current methods of interoperability to
accommodate the introduction of new technologies and procedures. MCP understands the sensitivity
many agencies have to changes in their current manner of performance and all recommendations or
suggestions concerning changes will be introduced with the utmost discretion and respect for existing
processes.
These recommendations and changes would be incorporated in determining the final functional
configuration of the equipment to achieve the maximum degree of interoperability.
Major Deliverables
Meeting minutes from conference calls and in-person meetings
Bi-weekly status reports on project progress
Written report of analysis, options and recommendations
PROJECT PRICING
Professional Services as outlined in this Scope of Work will be provided for a fixed fee of $37,000,
including expenses. MCP recognizes that it is responsible for costs related to travel, housing,
transportation, per diems, communications devices, and computer equipment. Any additional services
would be performed based on a then current Fee Schedule. Prior to initiating any such additional work,
MCP would require a formal letter of authorization from Person County.
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CONTRACT FOR PROFESSIONAL SERVICES
BETWEEN
PERSON COUNTY, NORTH CAROLINA
AND
MISSION CRITICAL PARTNERS, INC.
THIS AGREEMENT made as of the date written below by and between Person County, North
Carolina, a government entity, hereinafter referred to as CLIENT, doing business at 304 S. Morgan
Street, Roxboro, North Carolina 27573, and Mission Critical Partners, Inc. hereinafter referred to as
“PROVIDER”, both hereinafter also referred to individually and collectively as “Party” or “Parties.”
RECITALS
Whereas, the CLIENT desires to employ PROVIDER to provide professional consulting services
related to an independent analysis of information previously presented to the County and to provide
clarity concerning the technology and solutions to improving the County’s communications; and
Whereas, PROVIDER represents and acknowledges that they are fully qualified and capable of
performing the services called for in this agreement, and they are willing to perform these services; and
NOW, THEREFORE, CLIENT AND PROVIDER, in consideration of the mutual promises and
covenants contained herein, the parties hereto do mutually agree as follows:
SECTION ONE—GENERAL
1.1 Definitions
Agreement or Contract. Agreement or contract means this Agreement between CLIENT and
PROVIDER for professional services, including those exhibits, schedules and attachments listed in this
Agreement. To the extent there are any conflicts between this Agreement and any exhibits, schedules
and attachments, the provisions of this Agreement shall control.
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2
Services. Services shall mean all services, work, deliverables, and all related professional, technical
and administrative activities that are necessary to perform and complete the services required pursuant
to the terms and provisions of this Agreement as set forth in Schedule A.
Additional Services. Additional services are those services not set forth in Schedule A of this
Agreement.
Deliverables. Deliverables are those items of work product that are to be delivered to CLIENT as listed
in Schedule A of this Agreement.
Direct Expenses. Expenses specifically incurred as the result of providing Services (e.g. travel and per
diem costs, materials used).
1.2 Purpose.
The purpose(s) of this Agreement is to obtain consultant assistance for an independent analysis of
information previously presented to the County and to provide clarity concerning the technology and
solutions to improving the County’s communications. The scope of service is as defined in Schedule A
attached hereto and by this reference made a part hereof.
SECTION TWO—OBLIGATIONS OF THE PROVIDER AND CLIENT
2.1 Provider Responsibilities.
PROVIDER shall have and perform the following duties, obligations and responsibilities to the CLIENT
as outlined in Schedule A.
a. PROVIDER shall provide and perform all Services pursuant to this Agreement in accordance
with generally accepted standards of professional practice, and in accordance with laws,
statutes, ordinances, codes, rules regulations and requirements of governmental agencies that
regulate or have jurisdiction over the Services to be provided and/or performed by the
PROVIDER.
b. PROVIDER shall maintain all necessary licenses, permits or other authorizations necessary to
act as professional for the Services until the duties hereunder have been fully satisfied.
c. PROVIDER shall prepare all Deliverables required by this Agreement including, but not limited
to, all specifications and reports, in such a manner that they shall be accurate, coordinated, and
adequate for the purposes intended and shall be in conformity and comply with all applicable
law, codes and regulations.
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2.2 Client Responsibilities.
CLIENT shall have and perform the following duties, obligations, and responsibilities to PROVIDER:
a. Provide access to information, sites, personnel, agencies and other sources necessary for
PROVIDER to complete the Services.
b. Designate in writing a person to act as CLIENT’s representative with respect to the Services to
be performed or furnished by PROVIDER under this Agreement. Such person shall have
complete authority to transmit instructions, receive information and interpret and define
CLIENT’s policies and decisions with respect to the Services. Designated person is
Sybil Tate, Assistant County Manager.
c. CLIENT shall be responsible for, and PROVIDER may rely upon, the accuracy and
completeness of all reports, data, and other information furnished by the CLIENT to carry out
the Services provided under this Agreement.
d. Should any agency charge PROVIDER a fee for any required information or data, CLIENT will
reimburse PROVIDER for the cost of any fees incurred.
SECTION THREE—BASIC SERVICES
3.1 Basic Services.
The CLIENT will pay PROVIDER for the Services in accordance with Section 6—Compensation.
SECTION FOUR—ADDITIONAL SERVICES
4.1 Additional Services.
Should the CLIENT request PROVIDER provide and perform professional services under this
Agreement not set forth in Schedule A, PROVIDER agrees to provide and perform those Additional
Services as may be agreed to in writing by both parties to the Agreement.
4.1.1 Additional Services shall be administered and executed as Change Orders or
Supplemental Task Authorizations under this Agreement. PROVIDER shall not provide or perform, nor
shall CLIENT incur or accept any obligation to compensate PROVIDER for any Additional Services,
unless a written Change Order or Supplemental Task Authorization shall be executed by the Parties.
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4.1.2 Each such Change Order or Supplemental Task Authorization shall set forth a
description of (1) the scope of the Additional Services requested; (2) the basis of compensation; and (3)
the period of time and/or schedule for performing and completing the Additional Services.
SECTION FIVE—TIME OF PERFORMANCE
5.1 Notice to Proceed. Upon execution of this Agreement by the CLIENT, the CLIENT will issue a
formal Notice to Proceed to PROVIDER. The PROVIDER shall commence work by attending a project
kickoff meeting within ten business days of issuance of the Notice to Proceed, or at a mutually
acceptable date.
5.2 Time of Performance. The PROVIDER agrees to complete the Services required pursuant to
this Agreement within the time period(s) for completion of the various phases and/or tasks of the
Services set forth and described in Schedule A of this Agreement.
5.3 Timeline. If Schedule A does not set forth a timeline for the completion of the Services, the
Parties mutually agree to develop a schedule that will be made part of this Agreement by amendment
signed by both parties. It is expected that both parties will carry out their respective responsibilities
diligently and expeditiously so as not to delay each other in completing the mutually agreeable
schedule.
5.4 Times for Rendering Services. If, in Schedule A, specific periods of time for rendering
Services, specific deadlines for Services to be completed are established, and if such periods of times
or dates are changed through no fault of PROVIDER, the rates and amounts of compensation provided
for herein shall be subject to equitable adjustment as provided below. If CLIENT has requested
changes in scope, extent or character of the Services, the time of performance of PROVIDER’s
services shall be adjusted equitably as provided below.
If there are changes in the time periods or due dates for a given Deliverable or Service, or there
is a change to the scope, extent or character of the Services, PROVIDER shall declare in writing its
intent to request an equitable adjustment for any increase in cost or fee and disclose in writing the
extent of the increase prior to beginning the work or service. No work will commence under such
circumstances until the parties come to a mutual agreement on a dollar value for the equitable
adjustment.
5.5 Excusable Delays. PROVIDER shall not be considered in default by reason of any failure in
performance if such failure arises out of causes reasonably beyond the control of PROVIDER, or its
subcontractor(s), and without their fault or negligence. Such causes include, but are not limited to, acts
of God; force majeure; natural or public health emergencies; labor disputes; freight embargoes; and
abnormally severe and unusual weather conditions.
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Upon PROVIDER’s request, the CLIENT shall consider the facts and extent of any failure to
perform the work, and if the failure to perform of PROVIDER was without it or its subcontractors’ fault or
negligence, the contract schedule and/or any other affected provision of this Agreement shall be
revised accordingly.
SECTION SIX—COMPENSATION
6.1 For and in consideration of the Services described in Schedule A of this Agreement, CLIENT
agrees to pay PROVIDER a fixed sum of $37,000, including expenses.
6.2 Payment Provisions
6.2.1 Invoices. At the close of each month during this Agreement, PROVIDER shall submit to
CLIENT, a properly executed invoice showing Services rendered hereunder for the closed month. Each
statement shall include the percentage of complete relevant to the contracted amount defined in
Section 6.1. CLIENT shall review such statement and pay it within 30 days of receipt. Invoices shall be
mailed to:
Client Name: Person County, North Carolina
Attn: Heidi York, County Manager
Address: 304 S. Morgan Street
City, State, Zip: Roxboro, North Carolina 27573
6.2.2 Unpaid invoices. If CLIENT fails to make payment due to PROVIDER for Services and
expenses within thirty days after receipt of invoice, the amounts due to PROVIDER shall be increased
at the rate of 1% per month from said thirtieth day. In addition, PROVIDER may suspend Services
under this Agreement until PROVIDER has been paid in full for all amounts due. In the event of a
disputed or contested billing, only that portion so contested may be withheld from payment, and the
undisputed portion shall be paid.
6.2.3 Credit Card Payments. For the convenience of the CLIENT, Visa/MasterCard and
Discover credit card payments are available. CLIENT will supply PROVIDER with a purchase order or
similar authorization, and credit card information will be given to PROVIDER via telephone for
processing through a web link.
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SECTION SEVEN—GENERAL CONSIDERATIONS
7.1 Direction and Control. PROVIDER agrees that PROVIDER will perform the Services under
this Agreement as an independent contractor and not as an agent, employee, or servant of the
CLIENT. The parties agree that PROVIDER is not entitled to any benefits or rights enjoyed by
employees of the CLIENT. PROVIDER specifically has the right to direct and control PROVIDER’s own
activities in providing the agreed upon Services in accordance with the specifications set out in this
Agreement. The CLIENT shall only have the right to ensure performance. Nothing in this Agreement
shall be construed to render the parties partners or joint ventures.
7.2 Ownership. All Deliverables, reports, plans, specifications, data and documents produced in
the performance of the Services shall become the property of the CLIENT upon receipt of payment
from CLIENT.
7.2.1 Use of Deliverables. Unless otherwise provided in writing, the PROVIDER shall be
deemed the author of and shall retain all common law, statutory and other reserve rights, including the
copyright of any drawings, specifications, proprietary programming, data solutions and other documents
prepared by PROVIDER for use solely with respect to this Contract. The CLIENT shall be permitted to
retain copies during the contract period of the firm’s drawings, specifications, proprietary programming,
data solutions and other documents for information and reference in connection with the CLIENT’S use
of the information for the contract subject to paragraph 7.9 below The PROVIDER’S drawings,
specifications or other Deliverables shall not be used by the CLIENT or others on other contracts, for
additional work on this Contract, or for completion of this Contract by others, unless the PROVIDER is
adjudged to be in default under this Agreement, except by agreement in writing and with appropriate
compensation to the PROVIDER.
7.3 Successors and Assigns. The CLIENT and PROVIDER each bind the other and their
respective successors and assigns in all respects to all of the terms, conditions, covenants and
provisions of this Agreement.
7.4 Changes. No changes or additions shall be made in this Agreement except as agreed to by
both parties and reduced to writing and executed with the same formalities as are required for the
execution of this Agreement.
7.5 Compliance and Standards. PROVIDER agrees to perform the Services hereunder in
accordance with generally accepted standards applicable thereto and shall comply with all applicable
state, federal and local laws, ordinances, rules and regulations relating to the Services performed
hereunder. PROVIDER shall not access any information which they are not authorized to receive, and
under no circumstances shall PROVIDER at any time, during the term of this Agreement or thereafter,
release or divulge any confidential material, information or documents received during the performance
of the Services hereunder without express written consent of CLIENT, nor shall PROVIDER copy,
recreate or use any such confidential information or documents other than for the performance of this
Agreement. PROVIDER shall not divulge or otherwise make use of trade secrets or other confidential
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information, procedures or policies under this Agreement. Neither shall PROVIDER copy, recreate or
use any proprietary information of any third party in the performance of this Agreement except to the
extent authorized by such third parties.
7.6 Conflict of Interest. PROVIDER represents that it presently has no interest and shall acquire
no interest, either direct or indirect, which would conflict in any manner with the performance or
Services required hereunder.
7.7 Termination. Either Party may unilaterally terminate this Agreement for any of the following
reasons, so long as the terminating Party has notified the other Party of its intent to terminate, the
reason for such termination, and allowed the other Party no less than 30 business days prior to the
effective termination date in which to cure the stated reasons:
a. Actual failure of the other Party to fulfill its obligations hereunder;
b. Anticipated failure of the other Party to fulfill its obligations hereunder, or anticipated inability of
the other Party to perform the work, due to: (1) inadequate financial capability or (ii) loss or
material degradation of corporate capabilities which are essential to the other program
requirements, including without limitation loss or unavailability of the other Party’s key
employees
c. The insolvency of the other Party or the filing by or against the other Party of a petition,
arrangement, or proceeding seeking an order for relief under the bankruptcy laws of the United
States, a receivership for any of the assets of the other Party, a composition with or assignment
for the benefit of creditors, a readjustment of debt, or the dissolution or liquidation of the other
Party.
Upon termination of this Agreement, CLIENT shall pay PROVIDER for services rendered and expenses
incurred hereunder which have not been previously paid or disputed by CLIENT for the period up to the
date of termination.
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7.8 Notices. All notices required in this Agreement shall be in writing and shall be sent by certified
mail (return receipt requested), hand delivered, or sent by courier service requiring signed acceptance.
If to CLIENT:
Person County, North Carolina
Attn: Heidi York, County Manager
304 S. Morgan Street
Roxboro, North Carolina 27573
If to MISSION CRITICAL PARTNERS, INC.
Kevin Murray, President/CEO
690 Gray’s Woods Boulevard
Port Matilda, PA 16870
7.9 Confidentiality. CLIENT and PROVIDER agree other shall not disclose, transfer, sell or
otherwise release confidential information gained by reason of performance under this Agreement to
any party. Such information shall be used solely for the purposes necessary to meet the requirements
under this Agreement.
7.10 Non-assignment. PROVIDER shall not subcontract or assign any of the rights, duties or
obligations covered by this Agreement without the prior express written consent of the CLIENT.
7.11 Governing Laws and Venue. This Agreement shall be governed by the laws of the state in
which the Services are provided.
7.12 Signatory. Each signatory to this Agreement represents that he or she has full and sufficient
authority to execute this Agreement on behalf of CLIENT or PROVIDER, as the case may be, and that
upon execution of this Agreement, it shall constitute a binding obligation of the CLIENT and
PROVIDER.
7.13 Counterparts. This Agreement may be executed in any number of and by the different parties
hereto on separate counterparts, each of which when so executed shall be deemed to be an original,
and such counterparts shall together constitute but one and the same instrument.
7.14 Severability. Should any clause, phrase, sentence or paragraph of this Agreement be declared
invalid or void, the remaining provisions of this Agreement shall remain in full force and effect.
7.15 Non-waiver. The failure of any party to exercise any right in this Agreement shall not be
considered a waiver of such right.
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7.16 Attachments. All exhibits attached to this Agreement are incorporated into and made part of
this Agreement by reference.
7.17 Amendments. The parties may amend this Agreement only by mutual written agreement of the
parties.
7.18 Captions and Section Headings. Captions and section headings included in this Agreement
are intended for convenience only and shall not be used to construe, explain or modify this Agreement
in any manner whatsoever.
7.19 Project Records. For a period of two years after completion of all work to be performed,
PROVIDER shall keep and make available to CLIENT for inspection and copying, upon written request
by CLIENT, all records in PROVIDER’s possession relating to this Agreement.
7.20 Entire Agreement. This Agreement constitutes the entire Agreement between the Parties and
supersedes all prior written or oral agreements, understandings or representations. No change,
modification, alteration or addition to the terms and conditions of this Agreement shall be binding unless
in writing and signed by authorized representatives of both Parties
7.21 Nondiscrimination. PROVIDER warrants and represents that all of its employees are treated
equally during employment without regard to race, color, religion, disability, sex, age, national origin,
ancestry, marital status, or sexual orientation.
7.22 Indemnification. CLIENT and PROVIDER shall mutually indemnify, defend and hold the other
harmless from and against any and all damages, losses, liabilities, and expenses (including reasonable
attorney’s fees) arising out of or relating to claims, causes of actions, lawsuits or other proceedings,
regardless of legal theory, that result in whole or in part, of each other’s officials, officers, directors,
agents, employees and contractors/subcontractors: (1) negligence; (2) substantial breach of
representation, warrant or covenant made herein, or (3) any claims that products or services provided
infringe any other proprietary right of any third party. In a similar manner, the parties shall mutually
indemnify, defend and hold harmless from and against damages, etc., that result in whole or in part of
each other’s officials and officers intentional misconduct or fraud.
Notwithstanding any provision in this Agreement to the contrary, neither party, nor its officials, officers,
directors, agents, employees and contractors/subcontractors, shall be liable hereunder for any
consequential or indirect loss or damage or any other special or incidental damages incurred or
suffered hereunder by the other party or its officials, officers, directors, agents, employees OR
contractors/subcontractors, unless such damages are based upon the gross negligence or willful
misconduct of CLIENT or PROVIDER.
7.23 Nonsolicitation of Employees. During and for one (1) year after the term of this Agreement,
CLIENT will not solicit the employment of, or employ the PROVIDER's personnel, without the
PROVIDER's prior written consent.
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7.24 Arbitration. All disputes arising between the parties in connection with this Agreement, which
cannot first be settled amicably and satisfactorily between the parties, shall be finally settled under the
rules of arbitration of the American Arbitration Association by a mutually agreeable arbitrator selected
by the parties. If the parties cannot agree upon a single arbitrator, the matter shall be submitted to a
board of three arbitrators. Each party shall appoint one arbitrator and the two arbitrators so selected
shall appoint a third arbitrator. The award of the arbitrator shall be final and binding. No party shall be
entitled to, and the arbitrator is not authorized to, award legal fees, expert witness fees, or related costs
of a party. The arbitration shall be held in __________, Pennsylvania.
7.25 Proprietary Information. The Parties anticipate that performance of this Agreement may
require them to disclose to each other information of a proprietary nature. Therefore, as an integral part
of this transaction, the Parties agree to the following:
a. Proprietary information disclosed by either Party may only be used by the other Party in
performing its obligations under this Agreement.
b. This Agreement is confidential and proprietary, and neither Party may disclose its contents
without the prior written consent of other Party.
7.26 Insurance. The PROVIDER shall obtain and maintain adequate insurance, including
professional liability insurance and any other insurance which CLIENT reasonably may require. Upon
CLIENT’s request, PROVIDER will promptly furnish CLIENT with certificates of insurance showing such
coverage and naming CLIENT as an additional insured for the duration of this Agreement.
7.27 Acceptance. Acceptance of this Agreement shall be indicated by the signature of the duly
authorized representative of the Parties in the space below.
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SCHEDULE A—SCOPE OF WORK
ANALYSIS AND DATA COLLECTION
Project Kickoff Meeting
MCP will meet with Person County within ten (10) business days of project award to conduct a project
kickoff meeting. During that meeting, various administrative actions to include team introductions, team
responsibilities and expectations of the project will be reviewed. Any changes to project expectations
from the submission of this scope of work (SOW) will be reviewed and discussed. The project manager
and County staff will establish a project schedule, finalize project report requirements and develop
contact lists and a communications plan.
During the second part of the meeting, our team will work with the County to review and discuss in
further detail the overall project plan and the detailed work plan. MCP and County representatives will
agree on the information to be gathered on systems, resources, operational procedures and issues in
the County and identify any sensitive topics to be examined and reported on. In addition, a step-by-
step review of the content illustrated in the final deliverables for the project will be conducted during the
Project Initialization meeting. Any updates or changes will be made to ensure that all expectations by
the County are correctly documented.
Strategic Planning
The majority of our information will be gathered from past assessment and vendor provided solutions
for the County’s communications improvements. However, we understand that much of that
information is somewhat dated and will require effort on our part to clarify the current state of
communications within the county through discussions with representatives from public safety agencies
in law enforcement, fire, emergency medical services and dispatch. The discussions are designed to
capture an understanding of operational procedures and how technology is used at present within the
County. Some topics include:
System concerns: Technological or operational limits perceived by users in the function of the
system or other factors which affect agency communications
Locations where individuals perceive access to communications systems is limited or unavailable
Future Public Safety systems operation, features and equipment requirements, such as:
Radio System Interoperability requirements
Communications relating to dispatching and other similar operations
Field unit (mobile and portable) features and accessories
Paging and messaging systems
Encryption and other enhanced features
Mobile Data applications
Dispatching and related operations
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This list is representative of the typical information to be discussed. MCP expects to finalize the
approach during project initiation.
Coverage Requirements Analysis
Our team will review any historical prediction documents made available during this task to understand
previous recommendations made to the County. As a part of this task, our team will develop
independent predictions for comparison as well as evaluate past data to verify measurements. Our
team will review current and potential site locations, changes in existing infrastructure and the use of
alternative subscriber radios to clarify the options available to the County and provide choices and
recommendations on infrastructure and types of equipment based on how coverage is developed within
the county.
Radio propagation analysis and modeling is accomplished using EDX, Signal Pro to develop
conceptual coverage expectations and create preliminary approximations for sites location and
configuration. MCP will review existing documentation concerning site transmission and field unit
reception requirements to review site design expectations. Interference and radiation considerations
will be evaluated to determine system design or site development requirements.
Backhaul Analysis
A physical assessment of the systems used to connect the facilities in the County will help to determine
the health of the wireless portion of the County’s backhaul network. Our team will evaluate data about
microwave systems through specific means which include:
Path surveys: To include a graphical and written evaluation of path suitability for use in the network
and wireless infrastructure.
Development of path data sheets for each link: Containing specifics attributes (i.e. coordinates,
elevation, etc.) about the facilities and equipment used to create the link.
Network management sub-system requirements: Used to monitor the wellness of the network and
retain history about equipment operation, alarms, etc.
Power sub-system requirements: To include information about the equipment’s power consumption
and utility service requirements.
Wired Networks and Physical Construction
In evaluating network backhaul options, MCP will review the County’s existing public safety networks
from a holistic perspective. This will include wired data circuits to gain an understanding of their
historical operation and how well they have performed during emergency situations when they are most
in demand. At times, backhaul can be overwhelmed when expansion has occurred in locations which
cause the capacity to be exceeded during moments of increased activity.
Communications networks that are constructed to supply backhaul service should be configured with
efficiency and effectiveness in mind. Typically these network installations are designed to support the
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minimum bandwidth required for the service it supports. This often results in a combination of facilities
and solutions designed to create a single efficient and effective communications solution. MCP will
evaluate and review the available options for the following considerations:
Physical facility (i.e. Fiber Optic Cable, Coaxial Cable, etc.)
Service Level Agreements (Specific outage terms and conditions)
Diversity and Redundant paths (no single points of failure, or as few as possible depending
upon cost)
Flexibility, the ability to quickly modify service and the bandwidths available to support additional
solutions
Resiliency: Fault tolerance measures and employment of carrier grade solutions
Class of service: Virtual networking (VLAN, VPN) availability and traffic segregation
Quality of service
County-to-County Interoperability Analysis
Interoperability and Mutual Aid Requirements will be evaluated based on feedback from users and how
they relate their needs during the data collection. This information will be analyzed to determine how
mutual aid occurs in the County and how it needs to be incorporated in the development of the future
system.
MCP will develop an understanding of neighboring counties’ systems designs and propose
recommendations for the County’s interoperability functions for mutual aid to include:
Mutual aid operations with non-County agencies
Technical and operational concerns associated with operating in multi-agency scenarios and
how to accommodate them in the design of the new system
State, federal and other agencies who are involved during emergency situations
In addition to how the system facilitates interoperability, MCP will review the procedural aspects related
to federal guidance, NIMS and ICS functions and the DHS Safecom Interoperability Continuum. This
information will relate, in part, to how existing communications plans will be affected by the changes of
technology.
MCP will make recommendations that may include changes to the current methods of interoperability to
accommodate the introduction of new technologies and procedures. MCP understands the sensitivity
many agencies have to changes in their current manner of performance and all recommendations or
suggestions concerning changes will be introduced with the utmost discretion and respect for existing
processes.
These recommendations and changes would be incorporated in determining the final functional
configuration of the equipment to achieve the maximum degree of interoperability.
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Major Deliverables
Meeting minutes from conference calls and in-person meetings
Bi-weekly status reports on project progress
Written report of analysis, options and recommendations
84
AGENDA ABSTRACT
Meeting Date: April 21, 2014
Agenda Title: Person County Youth Advisory Council Follow-up
Summary of Information: The Board of Commissioners created a new Youth Advisory Council
at their January 6, 2014 meeting and also discussed the charge of this council as well as membership
during their February 24th Board meeting. This new Youth Advisory Council will engage youth in
local government activities and decision making, while training future community leaders. Vice
Chairman Jeffers suggested that the membership of this Council be made through application and
board appointment with potentially four members representing each high school; four members at
large; along with four adult advisors (two Commissioners, the District Attorney, and the Sheriff).
Vice Chairman Jeffers is bringing this item back for further discussion on the application and
appointment process, any term limits, the frequency of meetings and other remaining issues.
Recommended Action: Further establish the Youth Advisory Council
Submitted By: Vice Chairman Ray Jeffers
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AGENDA ABSTRACT
Meeting Date: April 21, 2014
Agenda Title: Hazard Mitigation Plan Update
Summary of Information:
This is an overview of the process for updating and transitioning the County’s Hazard
Mitigation Plan to a Multi-jurisdictional Hazard Mitigation Plan (HMP), which would
include the City of Roxboro. The Federal and State governments passed legislation
requiring cities and counties to develop, adopt and implement an HMP in order to be
eligible for post-disaster public assistance funds following a future disaster. FEMA’s
monthly status report shows the expiration date as 3/30/15 to complete the update of
this document.
This detailed plan addresses a variety of potential natural and non-natural hazards that
could affect some or all of the county’s residents. Communities with a FEMA-
approved HMP may also apply for pre-disaster mitigation funding for projects to
mitigate risk to both public and private property, such as home elevations and local
flood control measures. Ultimately these projects will reduce vulnerability and enable
communities to recover more quickly from disasters.
Recommended Action: No action is needed. Information item only
Presented by Paula Murphy, County Planner
86
RESOLUTION
SUPPORTING THE REMEDIATION OF WATER CONTAMINATION
RELATED TO COAL COMBUSTION WASTE AND REMOVAL OF
COAL COMBUSTION WASTE
WHEREAS, Person County recognizes that a sustainable environment is critical to the citizens,
the economy and the need for a supply of clean water within the Dan River Basin region in
Virginia and North Carolina; and
WHEREAS, a minimum of 13 coal combustion waste impoundments are located within the Dan
River Basin at Belews Creek Steam Station, Dan River Power Station, Roxboro Power Station,
and Mayo Power Station; and
WHEREAS, coal combustion waste contains toxicants such as arsenic, lead, mercury, cadmium,
chromium, and selenium, and the toxicants in coal combustion waste are linked to cancer and
neurological damage in humans, as well as harm to wildlife, especially water-dwelling species;
and
WHEREAS, on February 2, 2014 approximately 82,000 tons of coal combustion waste and
millions of gallons of contaminated water spilled into the Dan River and the Dan River Power
Station near the City of Eden, and
WHEREAS, streams of polluted water are discharging into waterways from unlined coal
combustion waste ponds, and pollutants are leaching from the bottom of the unlined coal
combustion waste impoundments into ground water and from there into waterways, and
WHEREAS, even prior to the February 2nd spill, significant damage ($1.5 billion by one
estimate) has been caused to communities within the Dan River Basin from surface impoundment
of coal combustion waste at Belews Creek, Dan River, Roxboro and the Mayo power stations; and
WHEREAS, destructive effects upon the Dan River watershed by coal combustion waste will
result in additional strain upon the financial resources of local, state and federal governments,
through increased expenditures on public health, social services programs, financial assistance,
and subsidies and will render the millions already spent in economic development ineffective; and
WHEREAS, it is critical that the remediation of the Dan River Power Station spill starts
immediately, and the coal combustion waste and related contaminants are removed from the river;
and
WHEREAS, cleaning up the Dan River Power Station spill is not enough to achieve the primary
goals of preventing such a spill from happening again and stopping the ongoing pollution of
waterways; and
WHEREAS, it is critical that the coal combustion waste at the Dan River Power Station and other
power facilities is removed and transported away from the Dan River and other sources of
drinking water; and
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WHEREAS, to achieve those goals, Duke Energy must move all coal combustion waste and
contaminated soil away from their unlined, leaking impoundments and store it safely in an
appropriate facility away from waterways;
WHEREAS, coal ash is a special waste not fit for municipal solid waste landfills, it should be put
in a protected structure on Duke Energy property, thereby; making sure Duke Energy retains the
liability for all health and environmental issues.
NOW, THEREFORE, BE IT RESOLVED, that the Person County Board of Commissioners
support the immediate remediation of the Duke Energy coal combustion waste spill at the Dan
River Power Station near Eden, NC through removal of coal combustion waste from the river,
streams and creeks that have been negatively impacted and further supports removal of coal
combustion waste stored at all coal combustion waste ponds near all waterways in the Dan River
Basin.
BE IT KNOWN that a quorum or all of the Person County Board of Commissioners were present
on this day, and the foregoing Resolution was duly adopted by unanimous vote of all members,
and that said Resolution has been duly recorded in the Board minutes and is in full force and
effect.
Adopted, this, the 21st day of April 2014.
________________________________________________
Jimmy B. Clayton, Chairman
Person County Board of Commissioners
Attest:
________________________________________________
Brenda B. Reaves, Clerk to the Board of Commissioners
88
AGENDA ABSTRACT
Meeting date: April 21, 2014
Agenda Title: 2015-2019 Recommended Capital Improvement Plan (CIP) (Revised)
Summary of Information: Discussion and approval of the Recommended 5-year CIP
that was presented to the Person County Board of Commissioners on April 7, 2014.
Changes and revisions from the original recommended document include:
1) The removal of the Public Safety and Broadband Communication Towers Project
at this time. The intention is to fund the environmental assessment for one tower
site in FY14-15. The amount of this assessment will not meet the $50,000 project
threshold for inclusion in the CIP. Once the feasibility study has been revised
with an amended schedule to spread out the project over multiple years, new
estimates will be added for future years to complete the construction of the
towers. This change reflects a decrease of $2.5M in FY14-15 and $2.5M in
FY15-16 along with a contingency of $125,000 for each year.
2) Adjusted the third year of the Telephone System replace costs from $51,000 to
$57,000 in FY16-17 to reflect most recent price quotes.
3) Changed the timing of the Kirby Replacement Seating from FY18 to FY17.
The adoption of this CIP will allocate funding for the projects in FY 2014-2015 and set
the priorities of the projects for the coming fiscal years.
Recommended Action: Adopt the revised 5-year Capital Improvement Plan with the
recommended changes and any other revisions that the Board may deem appropriate.
Submitted By: Amy Wehrenberg, Finance Director and Heidi York, County Manager
89
Person County
Capital Improvement Plan
2015-19
Recommended - Funding Schedule (Revised)
GF Fund Balance 1,145,685 202,975 1,116,010 980,091 657,140 725,400 4,827,301
CIP Project Fund Balance 243,774 438,820 57,000 208,000 - - 947,594
Airport Capital Projects Fund Balance - - - - 800,000 - 800,000
Debt Proceeds - Purchase and Renovation of
Person County Recycling Center (PCRC) and
Various Roofing Improvements - 2,307,095 - - - - 2,307,095
Debt Proceeds - Senior Center Project and
Various Roofing Improvements - - 2,298,536 - - - 2,298,536
Total Sources of Revenue:1,389,459 2,948,890 3,471,546 1,188,091 1,457,140 725,400 11,180,526
Project Costs for County:
Current Year
2013-14
Budget
Year
2014-15
Planning
Year
2015-16
Planning
Year
2016-17
Planning
Year
2017-18
Planning
Year
2018-19
TOTAL
PROJECT
COSTS
Information Technology:
Paperless Document Management System 177,471 - - - - - 177,471
Telephone System - 90,000 70,000 57,000 - - 217,000
General Services:
Boiler Replacement-PCOB 108,700 - - - - - 108,700
New roof-Kirby Civic Auditorium - 335,562 - - - - 335,562
New roof-Board of Elections/IT - - 102,489 - - - 102,489
New roof-Emergency Medical Services - - 150,368 - - - 150,368
New roof-Huck Sansbury Complex - - 283,000 - - - 283,000
New roof-General Services Maintenance,
Concession Stands, Mayo Park, Museum, Airport - - - 202,414 - - 202,414
New roof-Courthouse - - - - - 125,619 125,619
Upgrade controls system at LEC - 200,000 - - - - 200,000
Replace carpet & tile-PCOB - - 57,000 58,500 - - 115,500
Elections
Voting Equipment - 56,795 231,010 - - - 287,805
Public Safety:
Public Safety Southern Satellite Facility 181,725 - - - - - 181,725
Recreation, Arts & Parks:
Senior Center Project - - 1,000,000 - - - 1,000,000
Issuance Costs - - 60,000 - - - 60,000
Kirby new seating - - - 75,000 - - 75,000
Library
Library Southern Satellite at Helena - - 335,000 - - - 335,000
Person Industries and PCRC
Purchase and Renovation of PCRC - 1,370,000 - - - - 1,370,000
Issuance Costs 60,000 60,000
Contingency-PCRC Renovation - 30,000 - - - - 30,000
PCRC/PI Merger - - 480,000 - - - 480,000
Airport Construction Projects:
Airport Hanger Construction - - - - 800,000 - 800,000
Set -asides for future projects 100,000 - - - - - 100,000
Total County Projects 567,896 2,142,357 2,768,867 392,914 800,000 125,619 6,797,653
Budget
Year
2014-15
Sources of Revenue for
Project Costs:
Planning
Year
2017-18
Planning
Year
2015-16
Planning
Year
2016-17
TOTAL
REVENUE
SOURCES
Current Year
2013-14
Planning
Year
2018-19
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Person County
Capital Improvement Plan
2015-19
Recommended - Funding Schedule (Revised)
Project Costs for PCC:
Current Year
2013-14
Budget
Year
2014-15
Planning
Year
2015-16
Planning
Year
2016-17
Planning
Year
2017-18
Planning
Year
2018-19
TOTAL
PROJECT
COSTS
Piedmont Community College (PCC):
Campus-wide fire alarm system 60,000 - - - - - 60,000
Campus Sidewalks Upgrade - 80,000 - - - - 80,000
New roof-D Building & Walkways - - 226,156 - - - 226,156
New roof-L Building - - - 110,642 - - 110,642
Upgrade campus-wide HVAC - - - - 200,000 - 200,000
Construct covered walkways - - - - - 205,000 205,000
Set -asides for future projects 100,000 - - - - - 100,000
Total PCC 160,000 80,000 226,156 110,642 200,000 205,000 981,798
Project Costs for Public Schools:
Current Year
2013-14
Budget
Year
2014-15
Planning
Year
2015-16
Planning
Year
2016-17
Planning
Year
2017-18
Planning
Year
2018-19
TOTAL
PROJECT
COSTS
Public Schools:
Security equipment at all schools 99,122 - - - - - 99,122
New roof-North End Elementary 183,841 - - - - - 183,841
New roof-Earl Bradsher Preschool - 541,533 - - - - 541,533
New roof-South Elementary - - 268,991 - - - 268,991
New roof-Oak Lane Elementary - - 207,532 - - - 207,532
New roof-North Elementary - - - 219,535 - - 219,535
New roof-Woodland Elementary - - - - 152,140 - 152,140
New roof-VFW - - - - - 69,781 69,781
Window replacements-Oak Lane Elementary 178,600 85,000 - - - - 263,600
SMS-Chiller - - - 300,000 - - 300,000
PHS- artificial turf - - - 165,000 - - 165,000
South Elementary Valve Replacement - - - - 105,000 - 105,000
PHS- Replace upper tennis courts - - - - 200,000 - 200,000
PHS- Chiller - - - - - 325,000 325,000
Set -asides for future projects 200,000 100,000 - - - - 300,000
Total Public Schools Projects:661,563 726,533 476,523 684,535 457,140 394,781 3,401,075
Total Project Costs:1,389,459 2,948,890 3,471,546 1,188,091 1,457,140 725,400 11,180,526
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Person County
Capital Improvement Plan
2015-19
Recommended - Funding Schedule (Revised)
Sources of Revenue for
Operating Impact Costs:
Current Year
2013-14
Budget
Year
2014-15
Planning
Year
2015-16
Planning
Year
2016-17
Planning
Year
2017-18
Planning
Year
2018-19
TOTAL
REVENUE
SOURCES
General Fund Revenues 59,940 (281,326) (1,443,668) (488,710) (336,081) (227,361) (2,717,206)
Durham County's Cost Share-Multi Juris Park 17,500 - - - - - 17,500
Total Sources of Revenue for Operating Impact
Costs 77,440 (281,326) (1,443,668) (488,710) (336,081) (227,361) (2,699,706)
Operating Impact Costs:
Current Year
2013-14
Budget
Year
2014-15
Planning
Year
2015-16
Planning
Year
2016-17
Planning
Year
2017-18
Planning
Year
2018-19
TOTAL
OPERATING
IMPACTS
Purchase and Renovation of Person County
Recycling Center (PCRC) and Various Roofing
Improvements
Rent of PCRC building (26,751) (107,000) - - - - (133,751)
Utilities - - (10,000) (10,000) - - (20,000)
Library Southern Satellite at Helena
Staffing - - 41,600 - - - 41,600
Operating - - 58,700 - - - 58,700
Voting Equipment (training)- 2,550 - - - - 2,550
Debt service impacts with proposed debt 104,191 (176,876) (1,533,968) (478,710) (336,081) (227,361) (2,648,805)
Total Operating Impact Costs 77,440 (281,326) (1,443,668) (488,710) (336,081) (227,361) (2,699,706)
Note: Items highlighted in blue are projects associated with a debt financing.
2014-15 Purchase of Renovation of Person County Recycling Center (PCRC) and Various Roofing Improvements
2015-16 Senior Center Project and Various Roofing Improvements
A debt borrowing is proposed to cover the renovation of existing facilities to provide recreational space for the County's senior citizens that have
been previously displaced from the current Senior Center location. The latest estimated cost of renovating the Huck Sansbury Complex to
provide for their space needs is $1M. Other costs include issuance costs ($60K), and roofing improvements ($1.24M) to the Board of
Elections/IT Building, EMS, Huck Sansbury Complex, PCC's Building D, South Elementary School, and Oak Lane Elementary School. The total
proposed borrowing for these projects is estimated to be approximately $2.3M.
The Board of Commissioners approved in the meeting on February 24, 2014 to purchase the current Person County Recycling Center building
and assigned property ($850K), perform necessary improvements to meet code specifications ($250K), and replace the roof ($250K) with the
intent to finance and reimburse themselves with loan proceeds. It is in the proposal above to include some re-roofing projects for the Kirby
Theater and Earl Bradsher Preschool ($877K), A&E fees ($20K) and issuance costs ($60K) to be a part of this financing. The total proposed
borrowing for these projects would be approximately $2.3M.
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Adjustments Comments
TOTAL RECOMMENDED CIP 16,380,076 This is the total amount prior to the adjustments below.
Planning Year 2014-2015
Public Safety & Broadband
Communication Towers Project (2,477,775)
The Board has requested the performance of an additional study to
obtain other cost and scope options for this project. Therefore, the
project has been taken off the grid until this information can be
presented.
Contingency (P.S. Broadband Project) (125,000) Same reason as above
Planning Year 2015-2016
Public Safety & Broadband
Communication Towers Project (2,477,775)
The Board has requested the performance of an additional study to
obtain other cost and scope options for this project. Therefore, the
project has been taken off the grid until this information can be
presented.
Contingency (P.S. Broadband Project) (125,000) Same reason as above
Planning Year 2016-2017
Telephone System 6,000
Adjusted the third payment for the Telephone System to show as
$57,000 instead of $51,000 (an addition of $6,000 to the plan).
This was an adjustment that wasn't revealed until after the
Recommended CIP had been submitted.
Kirby new seating 75,000
Due to recent requests, this project was advanced a year on the
plan from FY 2018 to FY 2017.
Planning Year 2017-2018
Kirby new seating (75,000)
Due to recent requests, this project was advanced a year on the
plan from FY 2018 to FY 2017.
TOTAL RECOMMENDED CIP 11,180,526 This is the total amount after the proposed adjustments above.
Revisions to Person County's Recommended CIP for FY 2015-2019
Note: The revisions below are included in the main grid for fiscal years 2015-2019 Capital Improvement Program for Person
County since its initial recommendation to the Board of Commissioners on April 7, 2014.
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