Agenda Packet August 18 2014PERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
August 18, 2014
9:00 am
CALL TO ORDER…………………………………………………. Chairman Clayton
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10 minute
segment which is open for informal comments and/or questions from citizens
of this county on issues, other than those issues for which a public hearing
has been scheduled. The time will be divided equally among those wishing to
comment. It is requested that any person who wishes to address the Board,
register with the Clerk to the Board prior to the meeting.
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ITEM #1
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A. Approval of Minutes of July 21, 2014
B. Approval of Minutes of August 4, 2014
C. Budget Amendment #2
D. Tax Adjustments for the month of July 2014
a. July 2014 tax releases
b. July 2014 NC Vehicle Tax System pending refunds
E. DSS Attorney Contracts with Tom Fitzgerald, Walter Cates, Julie Ramsey
and Joe Weinberger
UNFINISHED BUSINESS:
NEW BUSINESS:
ITEM #2
Naming Policy, Gift Agreement and Memorandum of
Understanding between Person County and
Piedmont Community College …………………………………..... Dr. Walter Bartlett
ITEM #3
Person County Tourism Development Authority
Annual Report ……………………………………………………... Margaret McMann
ITEM #4
Smart Growth Workshop Memorandum of Understanding ………………Sybil Tate
ITEM #5
Library Grants ………………………………………………………….. Christy Bondy
ITEM #6
Consideration to implement a hiring freeze ………………….. Commissioner Newell
ITEM #7
Research Triangle Regional Partnership
FY 2014-2015 Representatives ……………............................................. Stuart Gilbert
ITEM #8
Fixed Route Transit Service in the City of Roxboro ………………….. Kathy Adcock
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CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
CLOSED SESSIONS:
1. Closed Session per General Statute 143-318.11(a)(4) for the purpose of
discussion of matters relating to the location or expansion of industries or
other businesses in the county (economic development) with the following
individuals permitted to attend: Clerk to the Board, Brenda Reaves, County
Attorney, Ron Aycock, Assistant County Manager, Sybil Tate and Economic
Development Director, Stuart Gilbert.
2. Closed Session per General Statute 143-318.11(a)(5) to consider the
acquisition or lease of real property with the following individuals permitted
to attend: Clerk to the Board, Brenda Reaves, County Attorney, Ron
Aycock, Assistant County Manager, Sybil Tate, General Services Director,
Ray Foushee and Recreation Director, John Hill.
Note: All Items on the Agenda are for Discussion and Action as deemed
appropriate by the Board.
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July 21, 2014
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PERSON COUNTY BOARD OF COMMISSIONERS JULY 21, 2014
MEMBERS PRESENT OTHERS PRESENT
July 21, 2014
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Ms. Sam Moore of 605 Long Avenue, Roxboro advocated for a dedicated senior
center.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Vice Chairman Jeffers and carried 5-0 to approve the
Consent Agenda with the following items:
A. Approval of Minutes of June 2, 2014
B. Approval of Minutes of June 3, 2014
C. Approval of Minutes of June 5, 2014
D. Approval of Minutes of June 16, 2014
E. Budget Amendment #1
F. CDBG Monthly Reporting for the month of June 2014
G. Tax Adjustments for June 2014
a. June 2014 tax releases; and
b. June 2014 NC Vehicle Tax System pending refunds
H. Application Public School Building Capital Fund NC Education Lottery for Oak
Lane Elementary (painting) $59,860.00
I. Application Public School Building Capital Fund NC Education Lottery for
Person High (painting) $167,472.00
Vice Chairman Jeffers requested the Assistant County Manager to report the
available funding in the lottery fund. Assistant County Manager, Sybil Tate stated she
would report back to the Board with this information.
NEW BUSINESS:
RESOLUTION APPOINTING REVIEW OFFICERS:
Register of Deeds, Amanda Garrett presented to the Board a Resolution
appointing Review Officers for adoption which due to a change in personnel would add
Michael A. Ciriello to the list of approved Review Officers for Person County.
A motion was made by Vice Chairman Jeffers and carried 5-0 to adopt a
Resolution appointing Review Officers as presented.
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July 21, 2014
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July 21, 2014
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FIRST READING OF AN AMENDMENT TO THE FALLS WATERSHED
STORMWATER ORDINANCE FOR NEW DEVELOPMENT:
Assistant County Manager, Sybil Tate stated the proposed amendment is before
the Board due to Public Service of NC (PSNC) constructing an upgrade to its unmanned
natural gas compressor station located on Billy Hicks Road, which also lies within the
Falls Lake watershed of Person County and is thus required to comply with the County’s
stormwater ordinance. Ms. Tate noted as the ordinance is currently written, it requires
PSNC to inspect the on-site BMP’s (bioretention area and swales) once a month. The
monthly inspection does not require an engineer and can be completed by PSNC’s own
staff. Ms. Tate clarified the monthly inspection is separate and apart from the annual
engineering inspection required. Ms. Tate further noted that since the PSNC facility is
unmanned, this requirement is problematic, thus PSNC’s request to Person County staff
to review the Stormwater Ordinance’s requirement to inspect stormwater BMP’s once a
month and offer an alternative schedule.
Ms. Tate said staff considered quarterly, every six months and once a year
inspections and PSNC requested an annual inspection, while the county’s stormwater
engineer recommended every quarter. After discussion with Planning and Environmental
Health staff, Ms. Tate stated the language requiring inspection once a year, while also
providing the Stormwater Administrator flexibility to change the inspection frequency, if
necessary, would be sufficient.
Ms. Tate presented the proposed amendment language as follows noting to
exclude the reference of (2.83”) which would be removed:
31-401 GENERAL STANDARDS FOR MAINTENANCE
(C) Unmanned Public Utilities
The Stormwater Administrator may approve inspection requirements for unmanned
public utilities that are less stringent than those set out in the Design Manual, provided
an annual inspection is conducted at least once per calendar year and, after each 1-year,
24-hour storm (2.83"). An alternate inspection frequency for unmanned public utilities
may be approved to achieve the aims of the stormwater ordinance and/or to protect health
and safety. For the purposes hereof, “public utility” shall be defined as set out in Article
1, Chapter 62 of the North Carolina General Statutes.
Ms. Tate stated the Board is not required to have a public hearing but may call for
a public hearing if so desired. The Board may adopt the proposed amendment to the
ordinance as presented at the First Reading by unanimous vote or by simple majority vote
at the Second Reading.
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A motion was made by Vice Chairman Jeffers and carried 5-0 to approve the
amendment to the Falls Watershed Stormwater Ordinance for New Development with the
official language as follows:
31-401 GENERAL STANDARDS FOR MAINTENANCE
(C) Unmanned Public Utilities
The Stormwater Administrator may approve inspection requirements for
unmanned public utilities that are less stringent than those set out in the Design Manual,
provided an annual inspection is conducted at least once per calendar year and, after
each 1-year, 24-hour storm. An alternate inspection frequency for unmanned public
utilities may be approved to achieve the aims of the stormwater ordinance and/or to
protect health and safety. For the purposes hereof, “public utility” shall be defined as set
out in Article 1, Chapter 62 of the North Carolina General Statutes.
FIRST READING OF A REVISED RECREATION ADVISORY BOARD
ORDINANCE:
John Hill, Director of the Recreation, Arts, and Parks on behalf of the Person
County Recreation Advisory Board presented to the Board of Commissioners a revised
Recreation Board Ordinance for consideration for adoption. Mr. Hill stated the
recommended changes have been researched and tailored to current Recreation Industry
trends, practices, and needs from our citizens in Person County. Vice Chairman Jeffers,
the commissioner representative on the Recreation Advisory Board stated the two
additional citizen appointments by the Recreation Advisory Board would be used to
promote diversity.
The Board of Commissioners is not required to have a public hearing but may call
for a public hearing if so desired. The Board may adopt the proposed ordinance as
presented at the First Reading by unanimous vote or by simple majority vote at the
Second Reading.
A motion was made by Vice Chairman Jeffers and carried 5-0 to approve the
revised Recreation Advisory Board Ordinance as presented.
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RESOLUTION EXEMPTING ENVIRONMENTAL STUDIES FOR THE PUBLIC
SAFETY COMMUNICATIONS SYSTEM PROJECT:
Assistant County Manager, Sybil Tate reminded the Board that the Fiscal Year
2014-2015 budget included $100,000 of funding to conduct environmental studies on
four potential tower locations in Person County to determine feasibility of each site. Ms.
Tate noted the four potential sites are Mt. Tirzah, Bushy Fork, Woodland Elementary and
Bethel Hill. Ms. Tate informed the Board that NC General Statute 143-64.32 allows
exemption from the Qualification-Based Selection (QBS) process, if architectural,
engineering, surveying and construction services are less than $50,000. In the case of the
environmental studies, the total cost of engineering and surveying is estimated to be
$40,000, which qualifies this work for the exemption as illustrated on the cost breakdown
below:
Ms. Tate stated in order to exempt this project from the QBS process, the Board is
required to adopt a Resolution exempting Environmental Studies for the Public Safety
Communications System Project. Ms. Tate recommended the exemption, since the
engineering firm being considered has conducted many of the State’s VIPER tower
environmental studies and is highly recommended noting the exemption also saves staff
and the third-party consultant’s time.
Commissioner Puryear asked the County Attorney to further explain the QBS
process. County Attorney, Ron Aycock stated the General Assembly passed a law for the
QBS process to require a two-phase examination of any planning and engineering
services. The first phase is a non-competitive phase but a phase based upon whether or
not the entity asking for the jobs have qualifications to do the job; an examination of the
professional capacity of engineering firms, architectural firms, etc., or technical
qualifications. Mr. Aycock noted the first determination is whether or not the entity
eligible for the job is indeed qualified, and then if the job is of sufficient size, then the job
would be bid; in this case, the project is small enough to meet the exemption and would
not be bid out, if the Board adopts the exemption resolution.
A motion was made by Commissioner Puryear and carried 5-0 to adopt a
Resolution exempting Environmental Studies for the Public Safety Communications
System Project.
ENGINERING AND SURVEY COST BREAKDOWN --- 4 PUBLIC
SAFETY TOWERS
ITEM
UNIT
PRICE QUANTITY
EXTENDED
PRICE
Engineering activities $7,000 4 $28,000
Site Surveying $3,000 4 $12,000
TOTAL $10,000 4 $40,000
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APPOINTMENT TO BOARDS AND COMMITTEES:
Clerk to the Board, Brenda Reaves presented to the Board citizen applications for
consideration for appointment to boards and committees.
Ms. Reaves stated the Regional Ombudsman for the Kerr Tar Regional Council of
Governments found Ms. Carol Reed appropriate to serve on both the Adult Care Home
Community Advisory Committee as well as the Nursing Home Advisory Committee.
A. Adult Care Home Community Advisory Committee
1-Year Initial Term; 3-Year Reappointment: 1 position available
Carol Reed requests appointment (initial one-year term to 12/31/15)
B. Nursing Home Advisory Committee
1-Year Initial Term; 3-Year Reappointment; 2 positions available
Carol Reed requests appointment (initial one-year term to 12/31/15)
A motion was made by Commissioner Puryear and carried 5-0 to appoint Carol
Reed to the Adult Care Home Community Advisory Committee and the Nursing Home
Advisory Committee for an initial one-year, each term ending December 31, 2015.
C. Environmental Issues Advisory Committee
3-Year Term; 1 position available for a representative for the Woodsdale
Township
Grey Pentecost requests appointment (term to 6/30/17)
A motion was made by Commissioner Blalock and carried 5-0 to appoint Grey
Pentecost to the Environmental Issues Advisory Committee for a 3-year term to June 30,
2017.
D. Region K Aging Advisory Council
3-Year Term: 2 positions available
1) Jackie Watson requests appointment (term to 12/31/17)
2) Dr. Rosalie Gates requests appointment (term to 12/31/17)
A motion was made by Vice Chairman Jeffers and carried 5-0 to appoint Jackie
Watson and Dr. Rosalie Gates to the Region K Aging Advisory Council, each for a 3-
year term to December 31, 2017.
E. Youth Advisory Council – Vice Chairman Jeffers requested the Board address the
Youth Advisory Council at its next meeting scheduled for August 4, 2014.
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TAX COLLECTOR SETTLEMENT:
Tax Administrator, Russell Jones stated as required by General Statute 105-
373(a)(3), an annual settlement for taxes for the current fiscal year and all previous years
must be made with the governing body of the taxing unit. The Fiscal Year 2013-2014
“2013 Tax Settlement” report follows:
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A motion was made by Commissioner Newell and carried 5-0 to accept the Tax
Collector Settlement for Fiscal Year 2013-2014 as presented by the Tax Administrator.
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ORDER TO COLLECT TAXES:
Tax Administrator, Russell Jones stated as required by General Statute 105-321,
the governing board of the taxing unit must issue an order of collection to tax collectors.
This gives the tax collector legal authority to collect taxes.
A motion was made by Commissioner Puryear and carried 5-0 to direct the Tax
Collector to collect taxes for 2014 and all delinquent taxes from prior years.
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ECONOMIC DEVELOPMENT UPDATE:
Economic Development Director, Stuart Gilbert along with Economic
Development Commission (EDC) Vice Chairman Kenneth Perry and EDC Secretary, Dr.
Walter Bartlett, provided an update on the following topics:
I. Economic Development Commission’s (EDC) current membership noting
officers are as follows for the current fiscal year:
Randy Reynolds, Chairman
Kenneth Perry, Vice Chairman
Dr. Walter Bartlett, Secretary
Mr. Gilbert noted the EDC meetings are held the third Thursday of each month at
8:00 am in the Tax Office conference room.
II. EDC and Person County Business Industrial Center (PCBIC) derived Data from
Web GIS, Fiber Study, New Graphics and New Website and IEDA Site Selection
Data Standards: Key Elements for being prepared for new industry
III. Project Trace
IV. New Industrial Opportunities for Person County
V. EDC Partnerships and Recent Events
VI. Jobs and Investment Data
VII. Economic Development Prospect Update and Reporting
Mr. Perry stated Mr. Gilbert, Person County’s Economic Development Director,
received a certified economic certification (CEcD) by the International Economic
Development Council, noting only 1200 economic development professionals across the
country have this designation, which validates his expertise in the field and enhances his
professional standing.
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Mr. Perry reminded the group that during the last two years the County has hired
an Economic Development Director as well as an Executive Assistant.
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Mr. Perry noted the Geographic Information System was a needed tool to enhance
the response time for prospective projects for Person County.
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Dr. Bartlett spoke of the major implications to Person County should Project
Trace come to fruition noting the grants process is very competitive and the need to be
pre-prepared to be eligible for consideration. Dr. Bartlett stated the Duke Energy Site
Readiness Program is an assessment tool to identify good industrial sites with a matching
grant opportunity. Dr. Bartlett noted Piedmont Community College’s commitment to
develop training programs to match the prospective workforce.
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Mr. Gilbert announced a valid offer to purchase property for future business
development.
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Mr. Perry summarized Person County’s Economic Development from
2010 to present noting 452 jobs created with over $274M investment, capital investment
of $416M and $3.5M county awarded incentives.
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Vice Chairman Jeffers requested Mr. Gilbert to update the Person County Profile
on the NC Commerce web site. Mr. Gilbert stated the needed updates are forthcoming.
Vice Chairman Jeffers advocated for the multi-jursidicational park concept with
Durham and/or Orange County not fall to the wayside. Mr. Gilbert stated that when the
consultant reported to the Board, there were no property owners willing to sell large
parcels to make up the 400-500 acres need for an industrial park; however there is new
information which he hopes to report on in the next couple of months.
DESIGNATE NCACC VOTING DELEGATE:
Chairman Clayton stated Voting Credentials for the 2014 NC Association of
County Commissioners Annual Conference in Buncombe County must be submitted by
August 1, 2014 in order for Person County’s delegate to participate in the association’s
annual election of officers and policy adoption.
A motion was made by Vice Chairman Jeffers and carried 5-0 to designate
Chairman Clayton as Person County’s delegate to participate in the NC Association of
County Commissioners Annual Conference election of officers and policy adoption.
CHAIRMAN’S REPORT:
Chairman Clayton acknowledged the work of the Economic Development
Commission members and the Economic Development Director with cooperation from
the City of Roxboro and Person County for economic development projects.
ASSISTANT COUNTY MANAGER’S REPORT:
Assistant County Manager, Sybil Tate reported the following:
• The Board’s next meeting will be held on August 4, 2014, starting at 6:00
pm for the selected boards and committees’ informal interview process
followed by a regular meeting at 7:00 pm.
• Introduced Amanda Everett, Assistant Person Industries Director, noting
she has a private sector background in recycling.
• Asked the Assistant Finance Director, Laura Jensen to orient the Board to
the Fiscal Year 2014-2015 Adopted Budget Booklet and Appendix:
Budget Detail.
• Invited the Board members to an event focusing on Person County Human
Services Networking scheduled to be held on July 24, 2014 at 10:00 am in
room S-100 at Piedmont Community College.
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COMMISSIONER REPORT/COMMENTS:
Commissioners Newell and Puryear had no report/comments.
Commissioner Blalock commented that the Granville Environmental Affairs
Committee reported that the Granville Board of Commissioners is considering adopting a
similar resolution for a moratorium to dispose of coal ash in its landfill as was done in
Person County.
Vice Chairman Jeffers reported the Person County Partnership for Children Board
hired Ms. Ann Gerrard as its Executive Director as well as introduced Mr. Matthew
Chaney as Person County’s youth delegate to attend the 2014 NC 4-H Youth Summit at
the NC Association of County Commissioners’ Conference in Asheville to be held
August 15-17, 2014.
Chairman Clayton asked the County Attorney to speak briefly on the issue raised
by Mr. Frank Shotwell during Informal Comments. County Attorney, Ron Aycock stated
Mr. Shotwell’s concern included, among others, abandoned structures that may be
prejudicial to the health and safety to people in the county, noting a statute exists that
authorizes the Board of County Commissioners to have such structures examined.
Should the structures prove to be prejudicial or a danger, the Board of Commissioners
could order the removal. Mr. Aycock stated the process would require the Planning
Department and the Health Department to work together to examine the kinds of
structures that might be prejudicial or dangerous to public health for recommendation to
the Board of Commissioners for further action. Mr. Aycock stated his willingness, at the
direction of the Board, along with the Manager and the departments to work on a
recommendation.
Commissioners Puryear and Blalock stated of another site located in the
Allensville area that should be reviewed as well. Mr. Aycock stated the site referenced
by Commissioners Puryear and Blalock is a trailer to which Person County has an
existing ordinance to regulate, noting the Planning Director has started enforcement
action to cause that particular situation to be alleviated. Mr. Aycock further noted a letter
was sent to the property owner notifying removal of the trailer by a date certain with
enforcement including criminal violation that carries a $500 per day fine if it remains out
of compliance. Other enforcement options include civil court action. Commissioner
Puryear stated that he spoke with Animal Services due to concerns about burning and
disposal of euthanized animals, and has concerns of an environmental hazard as the site
does not have running water.
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Commissioner Newell asked Mr. Aycock if such a site existed on a property,
would the fact that the owner put that piece of property up for sale stop any further
review for a danger to public health. Mr. Aycock stated that simply putting property up
for sale would not stop the process because the danger to public health would continue to
exist.
Vice Chairman Jeffers requested a proposal to address the sites discussed with the
idea that the County may consider a beautification ordinance addressing issues county-
wide. Commissioner Blalock stated the Environmental Issues Advisory Committee will
also be reviewing similar issues throughout all nine townships.
A motion was made by Commissioner Newell and carried 5-0 directing the
County Attorney to bring a proposal back to the Board with remedies related to
abandoned structures that may be prejudicial to the health and safety of the public.
Vice Chairman Jeffers asked for the Board’s desire for the Attorney to address the
comments made during Informal Comments related to Sheetz. With the nod to proceed,
Mr. Aycock stated the Board requested a report related to providing an economic
incentive to Sheetz at its April 21, 2014 meeting. Mr. Aycock stated he gave the Board
his opinion as to whether or not there was a binding contract, informal as it may be, for a
provision of an economic incentive to Sheetz and was the Board authorized to give an
economic incentive to Sheetz. Mr. Aycock explained his opinion that there was not a
binding contract present because a formal contract had never been approved by the Board
of Commissioners, albeit there was letter written by the County Manager to the Sheetz
organization. Mr. Aycock continued by stating the process requires more than a letter
from the County Manager, noting statutes require a public notice and a public hearing
before an economic incentive can be granted. Mr. Aycock said the public notice and
public hearing requirements were never met. Mr. Aycock stated a corporate, public or
private entity may not do anything which is outside its authority. Mr. Aycock spoke of
the standards required for incentives to private industry. Among the requirements is that
the project would not occur in absence of the incentive; Mr. Aycock stated at the time the
project was presented to him, the project was essentially completed and therefore did not
meet this requirement. Mr. Aycock noted the Board directed him to inform Sheetz of his
findings to which he did so by letter.
Commissioner Puryear stated the intent of the Board was to have a Closed
Session on this item but the Informal Comments made the issue public. Commissioner
Puryear read the letter dated May 11, 2012 from Person County Manager, Heidi York to
Mr. Gerhart as follows:
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Dear Mr. Gerhart.:
Person County Government is delighted that Sheetz is considering
a location here in Roxboro. To that end, the Board of County
Commissioners has agreed to a $75,000 investment towards improvements
on the proposed property. This funding will be spread over four years.
We sincerely hope that this investment is received as an indication
of our support for businesses here. Thank you for your interest in our
community.
Commissioner Puryear stated the letter from the County Manager was not read
during the April 21, 2014 Closed Session noting the intent was clearly to offer an
incentive. Commissioner Puryear stated the City of Roxboro has paid $25,000 and he
advocated the Board to strongly consider paying the $75,000, so as to not send the wrong
message to other companies looking at coming to Person County.
Commissioner Newell asked Mr. Aycock if the County could legally pay Sheetz
the incentive. Mr. Aycock stated it is his opinion that the Board is not authorized to
legally pay the incentive for the reasons stated.
Commissioner Puryear asked Mr. Aycock how the City of Roxboro was able to
pay the incentive. Mr. Aycock stated he did not presume to be the attorney for the City
of Roxboro and their attorney and/or the City of Roxboro would have to answer that
question.
Chairman Clayton announced a short break at 10:38 am prior to the Closed
Sessions.
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CLOSED SESSIONS:
Closed Session #1
A motion was made by Vice Chairman Jeffers and carried 5-0 to enter Closed
Session per General Statute 143-318.11(a)(3) for the purpose to consult with the county
attorney in order to preserve the attorney-client privilege at 10:47 am with the following
individuals permitted to attend: Clerk to the Board Brenda Reaves, County Attorney Ron
Aycock, Assistant County Manager Sybil Tate, Economic Development Director Stuart
Gilbert and Summer Interns Maia Lanley and Adam Decker.
A motion was made by Commissioner Blalock and carried 5-0 to return to open
session at 11:02 am.
Closed Session #2
A motion was made by Vice Chairman Jeffers and carried 5-0 to enter Closed
Session per General Statute 143-318.11(a)(4) for the purpose of discussion of matters
relating to the location or expansion of industries or other businesses in the county
(economic development) at 11:02 am with the following individuals permitted to attend:
Clerk to the Board Brenda Reaves, County Attorney Ron Aycock, Assistant County
Manager Sybil Tate, Economic Development Director Stuart Gilbert and Summer Interns
Maia Lanley and Adam Decker.
A motion was made by Commissioner Blalock and carried 5-0 to return to open
session at 11:17 am.
Closed Session #3
A motion was made by Vice Chairman Jeffers and carried 5-0 to enter Closed
Session per General Statute 143-318.11(a)(4) for the purpose of discussion of matters
relating to the location or expansion of industries or other businesses in the county
(economic development) at 11:17 am with the following individuals permitted to attend:
Clerk to the Board Brenda Reaves, County Attorney Ron Aycock, Assistant County
Manager Sybil Tate, Economic Development Director Stuart Gilbert and Summer Interns
Maia Lanley and Adam Decker.
A motion was made by Vice Chairman Jeffers and carried 5-0 to return to open
session at 11:25 am.
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Closed Session #4
A motion was made by Vice Chairman Jeffers and carried 5-0 to enter Closed
Session per General Statute 143-318.11(a)(5) to consider the acquisition or lease of real
property at 11:26 am with the following individuals permitted to attend: Clerk to the
Board Brenda Reaves, County Attorney Ron Aycock, Assistant County Manager Sybil
Tate, Recreation Director John Hill, Summer Interns Maia Lanley and Adam Decker as
well as Brent Davis, Maynell Harper and Steve Hubrich.
A motion was made by Vice Chairman Jeffers and carried 5-0 to return to open
session at 11:54 am.
Closed Session #5
A motion was made by Vice Chairman Jeffers and carried 5-0 to enter Closed
Session per General Statute 143-318.11(a)(3) for the purpose to consult with the county
attorney in order to preserve the attorney-client privilege at 11:55 am with the following
individuals permitted to attend: Clerk to the Board Brenda Reaves, County Attorney Ron
Aycock, and Assistant County Manager Sybil Tate.
A motion was made by Vice Chairman Jeffers and carried to return to open
session at 12:05 pm.
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ADJOURN:
A motion was made by Vice Chairman Jeffers and carried 5-0 to adjourn the
meeting at 12:05 pm.
_____________________________ ______________________________
Brenda B. Reaves Jimmy B. Clayton
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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August 4, 2014
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PERSON COUNTY BOARD OF COMMISSIONERS AUGUST 4, 2014
MEMBERS PRESENT OTHERS PRESENT
August 4, 2014
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ABC Board
3-Year Term: 1 position available
1) R.D. “Danny” Bumpass, Jr. requested appointment
2) Barnabas Jay requested appointment
A motion was made by Commissioner Newell and carried to appoint R.D.
“Danny” Bumpass, Jr. to the ABC Board for a 3-year term.
Piedmont Community College Board of Trustees
4-Year Term; 1 position available
1) Maggie Whitt requested reappointment
2) Barnabas Jay requested appointment
A motion was made by Commissioner Blalock and carried 5-0 to reappoint
Maggie Whitt to the Piedmont Community College Board of Trustees for a 4-year term.
Board of Health
3-Year Term: 1 position for general public
1) Gracie Napier requested appointment
2) Leon Martin requested reappointment
A motion was made by Commissioner Newell and carried 5-0 to reappoint Leon
Martin to the Board of Health representing the general public for a 3-year term.
Person-Caswell Lake Authority
3-Year Term: 1 position available
1) Whit Wyant requested appointment
2) William C. Bullock requested reappointment
A motion was made by Commissioner Newell and carried 5-0 to reappoint
William C. Bullock to the Person-Caswell Lake Authority for a 3-year term.
Chairman Clayton proceeded to call the regular scheduled meeting to order, led
invocation and asked Vice Chairman Jeffers to lead the Pledge of Allegiance.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Vice Chairman Jeffers and carried 5-0 to approve the
agenda.
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RECOGNITION - RESOLUTION OF APPRECIATION:
Chairman Clayton read and presented a Resolution of Appreciation to Person
County retiree, Helen Hackler.
Ms. Hackler expressed gratitude for the opportunity to serve the citizens of Person
County. Board members along with Health Director, Janet Clayton thanked her for her
invaluable service.
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INFORMAL COMMENTS:
The following individuals appeared before the Board to make informal comments:
Karl and Elizabeth Allen of 751 Hugh Woods Road, Roxboro, communicated
with the Board through written words read by the Clerk to the Board of their experiences
of job discrimination in Person County due to the fact they are both deaf. Assistant
County Manager, Sybil Tate, who had met with the couple and advised them that state
and federal agencies may be able to assist them with employment told the Board she
would follow up with the Allens following the meeting. Board members provided web
sites and telephone numbers to the Allens in an effort to expedite them to the correct
services.
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA:
A motion was made by Vice Chairman Jeffers and carried 5-0 to approve the
Consent Agenda with the following items:
A. Substantial Rehabilitation Request (CDBG Scattered Site Project)
47
August 4, 2014
5
NEW BUSINESS:
PRELIMINARY RESOLUTION – FINANCING OF PERSON COUNTY
RECYCLING CENTER AND VARIOUS ROOFING IMPROVEMENTS:
Chairman Clayton introduced a preliminary resolution titled “Resolution Making
Certain Determinations Concerning a Proposed Installment Financing Agreement to
Finance a Portion of the Cost of Various Projects and Providing for Certain Related
Matters” and asked the Finance Director to summarize the content.
Finance Director, Amy Wehrenberg stated that the preliminary resolution was
related to the financing of Person County Recycling Center and Various Roofing
Improvements.
Ms. Wehrenberg requested Board approval on a Resolution Making Certain
Determinations Concerning a Proposed Installment Financing Agreement to Finance a
Portion of the Cost of Various Projects and Providing for Certain Related Matters.
Ms. Wehrenberg stated that the Resolution is set forth by sections in the following
manner:
Preamble
The plan to finance the Project with the conveyance of Earl Bradsher Pre-
School to the County as collateral, and
1. Sets forth certain findings and determinations regarding the proposed
financing that it is necessary and expedient to provide funding by debt; that
this particular type of financing is preferable; the amount of the proceeds of
the proposed debt is sufficient; the County’s debt policies are in good order;
an increase in taxes to fund repayment of the debt is not anticipated; and that
the County is not in default on any of its debt; and
2. Designates and authorizes certain County officials to represent the County in
filing an application with and requesting approval from the Local Government
Commission (LGC) for the proposed financing agreement; and
3. Requests that the LGC approve the proposed financing agreement; and
4. Designates the special counsel to represent the County’s interests; and
5. The resolution is effective upon its passage by the Board.
Ms. Wehrenberg also provided the Board with a financing calendar related to the
timeline of the project noting the meeting dates and action required by the Board. Vice
Chairman Jeffers requested that the required public hearing be scheduled at one of the
Board’s evening meetings to accommodate public comments. Ms. Wehrenberg stated
that she would consult with the bond attorney about the possibility to change the date of
the public hearing to an evening Board meeting date.
A motion was made by Commissioner Blalock and carried 4-1 to approve a
Resolution Making Certain Determinations Concerning a Proposed Installment
Financing Agreement to Finance a Portion of the Cost of Various Projects and Providing
for Certain Related Matters. Commissioner Newell cast the lone dissenting vote.
48
August 4, 2014
6
49
August 4, 2014
7
50
August 4, 2014
8
51
August 4, 2014
9
CHAIRMAN’S REPORT:
Chairman Clayton had no report.
ASSISTANT MANAGER’S REPORT:
Assistant County Manager, Sybil Tate reported the following:
• The next Board meeting is scheduled for August 18, 2014 at 9:00 am; and
• The Planning Department will host an open house on August 13, 2014 at 3:00 pm;
and
• Announced the NC Association of County Commissioners legislative goals
process and asked the Board to send any such goals to her noting the submission
deadline is September 19, 2014. Vice Chairman Jeffers added he would let the
Board of Education know as well.
Ms. Tate asked General Services Director, Ray Foushee to provide the Board with
a brief update related to the GMH Electronics site.
COMMISSIONER REPORT/COMMENTS:
Commissioner Newell commented of his experience of going through the budget
situation this year and knowing what the county will be facing next year, and made a
motion to implement a county hiring freeze for Board consideration. Commissioner
Newell added to his motion that Board approval should be sought for any new hires.
Chairman Clayton and County Attorney, Ron Aycock agreed the motion on floor was out
of order due the Board’s Rules of Procedure because the item was not added during the
agenda adjustment opportunity at the beginning of the meeting. Chairman Clayton
suggested Commissioner Newell add this item to the Board’s upcoming meeting agenda,
to which he agreed.
Commissioner Blalock reported the Environmental Issues Advisory Committee
held its first meeting on August 2, 2014 and accomplished setting its meeting schedule,
elected officers and bylaws. Commissioner Blalock asked about the National Health
Center event. Health Director, Janet Clayton stated it is celebrated by the Person Family
Medical Center scheduled on August 14, 2014 at noon in Piedmont Community College
S-100 room.
Commissioner Puryear had no report.
52
August 4, 2014
10
Vice Chairman Jeffers commented on the state budget as follows:
• Kept the $500,000 net Medicaid relief swap benefits to counties; Person County is
not one of the 21 counties affected; and
• Includes all state misdemeanants, including DWI offenders, would be housed in
county jails through the voluntary Statewide Misdemeanant Confinement Fund
program which was created in 2011 in an effort to save $2.8M as a part of the
Justice Reinvestment Act which increased court fees in order to establish a fund
managed by the NC Sheriffs’ Association to reimburse counties that voluntarily
agree to accept state prisoners within available jail bed capacity. Vice Chairman
Jeffers added counties will be held harmless and have the ability to negotiate that
rate with the NC Sheriff’s Association.
• Medicaid reform would be put on hold until the General Assembly reconvenes
November 17, 2014; and
• Kept teachers’ assistants (TA) largely intact, although the TA allotment is reduced
to reflect actual local spending practices.
General Services Director, Ray Foushee updated the Board on the US
Environmental Protection Agency’s (EPA) proposed plan for the GMH Electronics site
located in Roxboro. Mr. Foushee reminded the Board that in 2010 an interim remedy
(Phase I) provided immediate relief for an alternative water supply to prevent exposure of
contaminated groundwater to 49 families that were found to have contaminated wells.
Mr. Foushee further noted the County facilitated the water line project for the City of
Roxboro during Phase I. Phase II, according to Mr. Foushee, is currently underway with
a public hearing held on July 31, 2014 with comments accepted through the month of
August. Mr. Foushee stated phase II addresses remediation of the source materials and
treatment of groundwater with the design phase scheduled to begin October 2014 and
continue for two years. Remediation of the contaminated areas is planned for 2016. The
GMH Electronics site is referred to as a Superfund site and the preferred method of
clean-up is estimated to cost $4.9M, funded by federal and state sources.
53
August 4, 2014
11
Vice Chairman Jeffers asked Mr. Foushee to explain the work in progress on the
hill at the Law Enforcement Center (LEC) facing the boulevard. Mr. Foushee stated the
project on the hill at the LEC is driven by safety noting in years predating his tenure the
county has had several mowers and personnel lose traction on the hill and end up in the
boulevard and the safety team has urged management to take some type of action to
prevent such accidents. Mr. Foushee told the group the project was put out to bid and
Rolling Hills Garden Center provided the lowest bid ($15,500) to design beds of shrubs
surrounded by weeping love grass. This type of grass will grow 12-16 inches and tilt
over and requires little to no maintenance. The issue at hand, Mr. Foushee noted is that
some inferior grass is growing causing the area to look poorly now. Mr. Foushee assured
the Board that Rolling Hills is still working with the project and expects the first frost
will kill the inferior grass and let the weeping love grass take control and push out any
further growth of inferior grass and look better.
CLOSED SESSION #3:
A motion was made by Vice Chairman Jeffers and carried 5-0 to enter Closed
Session per General Statute 143-318.11(a)(5) to consider the acquisition or lease of real
property at 7:53 pm with the following individuals permitted to attend: Clerk to the
Board, Brenda Reaves, County Attorney, Ron Aycock, Assistant County Manager, Sybil
Tate, Finance Director, Amy Wehrenberg, Recreation Director, John Hill, General
Services Director, Ray Foushee and Summer Intern, Maia Lanley.
A motion was made by Commissioner Newell, and carried 5-0 to return to open
session at 8:16 pm.
54
August 4, 2014
12
ADJOURNMENT:
A motion was made by Commissioner Blalock, and carried 5-0 to adjourn the
meeting at 8:16 pm.
_____________________________ ______________________________
Brenda B. Reaves Jimmy B. Clayton
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
55
Dept./Acct No.Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
General Government 960
Culture and Recreation 3,566
Education 227,332
REVENUES General Fund
Intergovernmental Revenues 228,532
Charges for Services 960
Other Revenues 1,000
Fund Balance Appropriation 1,366
EXPENDITURES Airport Capital Construction Fund
2011 Vision 100 Projects (42,721)
Fencing Perimeter & Emergency Repair Project 21,541
Taxiway Lighting Repairs 21,180
REVENUES Airport Capital Construction Fund
Local funds: 2011 Vision 100 Projects (4,273)
Local funds: Fencing Perimeter & Emergency Repair Project 2,155
Local fund: Taxiway Lighting Repairs 2,118
Explanation:
BUDGET AMENDMENT
Receipt of wellness gym fees ($960); receipt of lottery proceeds for Person County Schools painting projects ($227,332);
receipt of LSTA "Raising the Bar" grant for the library ($1,200); receipt of donation from Walmart for the library ($1,000);
appropriation of library fund balance for county match to LSTA "EZ Literacy and Learning" grant approved on July 21, 2014
($1,366); Utilizing partial funds from 2011 Vision Airport Grant (-$42,721) to cover additional construction and administrative
costs associated with the Fencing Perimeter project due to weather delays ($21,541) and to cover emergency lighting repairs
on the Airport's taxiway ($21,180).
BA 256
AGENDA ABSTRACT
Meeting Date: August 18, 2014
Agenda Title: Tax Adjustments for July 2014
Summary of Information: Attached please find the tax releases and motor vehicle pending
refunds.
1. July 2014 tax releases.
2. July 2014 North Carolina Vehicle Tax System (NCVTS) pending refunds.
Recommended Action: Motion to accept release report and authorize refunds.
Submitted By: Russell Jones, Tax Administrator
57
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 08112014 PAGE: 1
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
49552 1132013 VANINWAGEN DAVID ERNEST MUSTANG CP
49552 113 52841 -73.73 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -73.73 15963R 755 MP 07012014
REASON:TAG TURNED IN VEHICLE SOLD
6237 1132013 ROACH JAMES JR VAN FREESTAR CARGO VN 6237 113 55554 -21.85 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -21.85 15964R 756 MP 07032014
REASON:TAG TURNED IN VEHICLE TOTAL LOSS
6237 1132013 ROACH JAMES JR VAN FREESTAR CARGO VN 6237 113 55121 -20.49 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -20.49 15965R 757 MP 07032014 REASON:TAG TURNED IN VEHICLE SOLD
10743 1082008 DILLAHAY JAMES WILLIAM DEVILLE 4S 10743 108 44015 -3.11 0.00- 0 0.00- 0 0.00 0.00 -1.31 0.00 -4.42 15212R 758 BSG 07072014 -4.74-50 0.00 -1.99 -6.73__________ -11.15
REASON:BANKRUPTCY DISCHARGE
36864 1132013 NC DEPT OF TRANSPORTATION CRYSTAL LAKE/VL 36864 113 57620 0.00 0.00- 0 -40.00-30 0.00 0.00 -2.60 0.00 -42.60 15213R 764 CW 07092014 REASON:STATE ROAD
58916 3012014 WIGGINS MICHAEL RICHMOND PLEASANT VALLEY/T11/DW&L 58916 301 22747 -95.06 0.00- 0 0.00-30 -3.00 0.00 0.00 0.00 -98.06 15214R 786 RH 07112014 REASON:NEW OWNER MOVE MOTV TO REC 40010
7953 3062014 WILSON RICKY D & TONYA R DEF/T121&87/100ACS/H&L
7953 306 112 0.00 0.00- 0 0.00-30 -3.00 0.00 0.00 0.00 -3.00 15215R 788 CW 07142014 REASON:RELEASED 1 DOG
64223 3012014 BARBER BILLY R JR 39&30/100 ACRES/H&L
14747 301 4724 -286.84 0.00- 0 0.00-30 0.00 0.00 0.00D 0.00 -286.84 15216R 791 CW 07162014
REASON:RELEASED FARM EQUIPMENT & MOTV SOLD PROPERTY NOW LISTED ON RECN 25604
63255 2012014 ROMO DONNA PERS/SW/321 PERSONALITY 63255 201 39739 -227.11 0.00- 0 0.00- 0 0.00 -22.71 0.00 0.00 -249.82 15217R 794 CW 07162014
-214.13-50 -21.41 0.00 -235.54__________
-485.36 REASON:BILLED ON RECN 39971 WAS DOUBLE BILLED
17573 3012014 IVINS DONALD J JR & LORI D 1&36/100AC & HOUSE
17573 301 4765 0.00 0.00- 0 0.00-30 -3.00 0.00 0.00 0.00 -3.00 15218R 795 CW 07172014
REASON:LISTING FORM SENT IN JUL 17, REMOVED DOG PER LISTING FOR 2014
63188 1132013 JONES NANCY BOHENEK CIVIC HYBRID 4S 63188 113 55074 -147.70 0.00- 0 0.00- 0 0.00 0.00 -17.33 0.00 -165.03 15966R 812 MP 07182014
-139.55-50 0.00 -16.38 -155.93__________
-320.96 REASON:RELEASE TO CHATHAM COUNTY
45551 1022014 WILLIAMS MICHAEL L 1&10/100AC/LT4/DW&L
16995 301 3462 -21.77 0.00- 0 0.00-30 0.00 -2.18 0.00 0.00 -23.95 15219R 815 CW 07212014
REASON:SOLD PROPERTY MADE NEW REC NBR FOR PERSONAL PROPERTY 40015
7900 9502014 COUNTY OF PERSON NC 5&69/100ACRES 7900 950 27945 -357.06 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -357.06 15220R 836 CW 07222014
REASON:PERSON COUNTY IS EXEMPT FROM TAXES
1065 3022014 GRIFFIN KIMBERLY R & ROBERSON DEF/T 122 & 33/100 ACRES 1065 302 8176 0.00 0.00- 0 -2.00-30 0.00 0.00 0.00 0.00 -2.00 15221R 848 CW 07232014 REASON:OVERCHARGED STORMWATER FEE BY 2 00 FOR 2014
35830 1112011 GREENTREE CREDIT PERS/MH ON A28 132 35830 111 48559 -117.36 0.00- 0 0.00- 0 0.00 0.00 -28.75 0.00 -146.11 15222R 849 CW 07232014 REASON:DOUBLE LISTED PER RECORD 3676
35830 1122012 GREENTREE CREDIT PER/SW/ON A28 132
35830 112 51929 -112.85 0.00- 0 0.00- 0 0.00 0.00 -17.56 0.00 -130.41 15223R 850 CW 07232014
REASON:DOUBLE LISTED PER RECORD 3676
35830 1132013 GREENTREE CREDIT PER/SW/ON A28 132
35830 113 56324 -95.93 0.00- 0 0.00- 0 0.00 0.00 -6.24 0.00 -102.17 15224R 851 CW 07232014
REASON:DOUBLE LISTED PER RECORD 3676
35830 4012014 GREENTREE CREDIT PER/SW/ON A28 132 35830 401 33131 -87.58 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -87.58 15225R 852 CW 07232014
REASON:DOUBLE LISTED PER RECORD 3676
58
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 08112014 PAGE: 2
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
6402610092014 KELLEY NOLAN WAYNE FLC12064ST CENTURY CLATR
640261009 57914 -56.35 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -56.35 15967R 855 MP 07252014
REASON:PAV LISTED AS BUSINESS PERSONAL
60240 3022014 SIMMONS MELVIN & FABIANNE 2&1/100/AC/OAK PK/BUS PE 60240 302 8266 -21.27 0.00- 0 0.00-30 0.00 0.00 0.00 0.00 -21.27 15226R 869 RH 07292014
REASON:CORRECTION ON MACH HAD BN DOUBLED
58720 1012014 ALERIS ROLLED PRODUCTS INC BUSINESS PERSONAL 58720 101 39377 -586.22 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -586.22 15227R 872 RH 07302014 -552.72-50 0.00 0.00 -552.72__________
-1138.94
REASON:DELETE INVE F14
99571 1042004 PERRY JANE NORMAN PERSONAL PROPERTY 99571 104 42313 0.00 0.00- 0 0.00- 0 -0.14 0.00 0.00 0.00 -0.14 2004R 873 SRJ 07302014
REASON:UNDER ONE DOLLAR
49234 1062006 WILLIAMS JEREMY LEE INTREPID 4S 49234 106 43163 -0.09 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.09 2006R 874 SRJ 07302014 REASON:UNDER ONE DOLLAR
55093 1082008 DAVIS CHRISTOPHER GLENN CAPRICE CLASSIC 4S 55093 108 44062 -0.19 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.19 2008R 875 SRJ 07302014 REASON:UNDER ONE DOLLAR
169 1092009 JONES HAGAR MARIBLE FOCUS ZX4 SE 4S
169 109 45004 -0.86 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.86 2009R 876 SRJ 07302014 REASON:UNDER ONE DOLLAR
53420 1102010 COATES BRANDON WAYNE YZFR6 MC
53420 110 45371 -0.72 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.72 2010R 877 SRJ 07302014
REASON:UNDER ONE DOLLAR
23025 1102010 JOHNSON SHARON TERRY TAURUS SES 4S 23025 110 45413 -0.18 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.18 2010R 878 SRJ 07302014
-0.24-50 0.00 0.00 -0.24__________
-0.42 REASON:UNDER ONE DOLLAR
35047 1112011 MARLAB INC VAN ECONOLINE 1/2 TON VN
35047 111 48285 -0.45 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.45 2011R 879 SRJ 07302014
-0.48-50 0.00 0.00 -0.48__________ -0.93 REASON:UNDER ONE DOLLAR
45940 1112011 MARTIN NICOLE OCHELTREE CAMARO CP
45940 111 48473 -0.08 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.08 2011R 880 SRJ 07302014 REASON:UNDER ONE DOLLAR
60471 1112011 WILLIAMMEE JUSTIN MICHEAL CAVALIER LS 4S
60471 111 48427 -0.13 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.13 2011R 881 SRJ 07302014
REASON:UNDER ONE DOLLAR
16537 1122012 BAILEY JAMES ROYAL SEBRING 4S 16537 112 51858 -0.52 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.52 2012R 882 SRJ 07302014
REASON:UNDER ONE DOLLAR
22575 1132013 ANDERSON MARILYN KING TAURUS SE 4S 22575 113 55587 -0.34 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.34 2013R 883 SRJ 07302014 REASON:UNDER ONE DOLLAR
53411 1132013 BOWES ANGELA LYNETTE BLAZER 4X4 MP 53411 113 52694 -0.72 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.72 2013R 884 SRJ 07302014 REASON:UNDER ONE DOLLAR
6351 1132013 CARTER WILLIAM CECIL PICKUP RANGER 1/2 TON TK
6351 113 55349 -0.04 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.04 2013R 885 SRJ 07302014
REASON:UNDER ONE DOLLAR
13401 1132013 CARY OIL CO INC 117 BUSINESS PERSONAL
13401 113 56519 -0.02 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.02 2013R 886 SRJ 07302014
-0.02-50 0.00 0.00 -0.02__________
-0.04 REASON:UNDER ONE DOLLAR 59
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 08112014 PAGE: 3
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
1567 1132013 CLAY AUSTIN B DEF/T 23 ACRES
1567 113 57421 -0.36 0.00- 0 -0.07-30 0.00 0.00 0.00 0.00 -0.43 2013R 887 SRJ 07302014
REASON:UNDER ONE DOLLAR
35209 1132013 DARRINGTON ANTHONY E & DAWN P 1 ACRE 35209 113 57555 -0.70 0.00- 0 -0.04-30 0.00 0.00 0.00 0.00 -0.74 2013R 888 SRJ 07302014
REASON:UNDER ONE DOLLAR
2388 1132013 ELLIOTT EDNA P H/L 2388 113 57235 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 2013R 889 SRJ 07302014 -0.01-50 0.00 0.00 -0.01__________
-0.01
REASON:UNDER ONE DOLLAR
6344 1132013 ELLIS MICHAEL WINSTON 1 & 81/100 ACRES & DW 6344 113 57595 -0.11 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.12 2013R 890 SRJ 07302014
REASON:UNDER ONE DOLLAR
64287 1132013 JONES KELLY LEE & FAYDRA W 1 LOT/MH ON REAL 60658 113 56673 -0.02 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.03 2013R 891 SRJ 07302014 REASON:UNDER ONE DOLLAR
64040 1132013 KELLY PROPERTIES NORTHPOINTE/VL 64040 113 56757 0.00 0.00- 0 -0.21-30 0.00 0.00 0.00 0.00 -0.21 2013R 892 SRJ 07302014 REASON:UNDER ONE DOLLAR
23547 1132013 PERRIGO FORREST ANDREW UPLANDER LT 4X2 VN
23547 113 56253 -0.54 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.54 2013R 893 SRJ 07302014 REASON:UNDER ONE DOLLAR
274 1132013 RAMEY ANNIE M & HERMAN 6 ACRES TR
274 113 56771 -0.77 0.00- 0 -0.05-30 0.00 0.00 0.00 0.00 -0.82 2013R 894 SRJ 07302014
REASON:UNDER ONE DOLLAR
274 1132013 RAMEY CHARLES & ANNIE 3 ACRES TRACT 7 274 113 56681 -0.58 0.00- 0 -0.05-30 0.00 0.00 0.00 0.00 -0.63 2013R 895 SRJ 07302014
REASON:UNDER ONE DOLLAR
13223 1132013 ROXBORO COUNTRY CLUB C C ESTATES 13223 113 57373 -0.54 0.00- 0 -0.01-30 0.00 0.00 0.00 0.00 -0.55 2013R 896 SRJ 07302014 REASON:UNDER ONE DOLLAR
17675 1012014 ACCENT ON SERVICE BUSINESS PERSONAL 17675 101 40773 -0.46 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.46 2014R 897 SRJ 07302014 REASON:UNDER ONE DOLLAR
52936 1012014 ALL PRO HEATING & AIR BUSINESS PERSONAL
52936 101 41712 -0.10 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.10 2014R 898 SRJ 07302014 REASON:UNDER ONE DOLLAR
42219 1012014 ALLURE HAIR STUDIO BUSINESS PERSONAL
42219 101 33057 -0.53 0.00- 0 0.00- 0 0.00 -0.05 0.00 0.00 -0.58 2014R 899 SRJ 07302014
REASON:UNDER ONE DOLLAR
36878 1012014 ANAS CLEANING SERVICES BUSINESS PERSONAL 36878 101 33069 -0.71 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.71 2014R 900 SRJ 07302014
REASON:UNDER ONE DOLLAR
54560 1022014 BRADSHER BROTHERS AUCTION BUSINESS PERSONAL 54560 102 33094 -0.78 0.00- 0 0.00- 0 0.00 -0.08 0.00 0.00 -0.86 2014R 901 SRJ 07302014 REASON:UNDER ONE DOLLAR
10594 2012014 CLAYTON DONNIE A & CHRISTY G PERSONAL 10594 201 36116 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2014R 902 SRJ 07302014 REASON:UNDER ONE DOLLAR
51291 2012014 CONWAY JERRELL EDWARD SR PERS/BOAT
51291 201 37274 -0.70 0.00- 0 0.00- 0 0.00 -0.07 0.00 0.00 -0.77 2014R 903 SRJ 07302014
REASON:UNDER ONE DOLLAR
32492 1012014 CREWSER ENTERTAINMENT & PROMOT BUSINESS PERSONAL
32492 101 41225 -0.28 0.00- 0 0.00- 0 0.00 -0.03 0.00 0.00 -0.31 2014R 904 SRJ 07302014
REASON:UNDER ONE DOLLAR
56958 1012014 DJO LLC BUSINESS PERSONAL 56958 101 40625 -0.25 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.25 2014R 905 SRJ 07302014
-0.24-50 0.00 0.00 -0.24__________
-0.49
60
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 08112014 PAGE: 4
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
54074 1012014 DMX INC BUSINESS PERSONAL
54074 101 41433 -0.38 0.00- 0 0.00- 0 0.00 -0.04 0.00 0.00 -0.42 2014R 906 SRJ 07302014
-0.36-50 -0.03 0.00 -0.39__________ -0.81 REASON:UNDER ONE DOLLAR
3381 3022014 ELLIOTT WINSTON H JR L/H BULKBARN ON G THOMAS
3381 302 23065 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2014R 907 SRJ 07302014 REASON:UNDER ONE DOLLAR
63991 1012014 FIRST AMERICAN BUSINESS PERSONAL
63991 101 33140 -0.01 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.01 2014R 908 SRJ 07302014
-0.01-50 0.00 0.00 -0.01__________ -0.02 REASON:UNDER ONE DOLLAR
49352 1012014 GCN HOLDING LLC BUSINESS PERSONAL
49352 101 40847 -0.11 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.11 2014R 909 SRJ 07302014 -0.10-50 0.00 0.00 -0.10__________ -0.21 REASON:UNDER ONE DOLLAR
62262 1012014 INTERFACE SECURITY SYSTEMS LLC BUSINESS PERSONAL 62262 101 41930 -0.92 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.92 2014R 910 SRJ 07302014 REASON:UNDER ONE DOLLAR
10571 1012014 JEFF MORRIS PROPERTIES INC BUSINESS PERSONAL
10571 101 41523 -0.35 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.35 2014R 911 SRJ 07302014 REASON:UNDER ONE DOLLAR
20708 3012014 NEWSOME CRYSTAL SW/HILLCREST
20708 301 16261 -0.70 0.00- 0 0.00- 0 0.00 -0.07 0.00 0.00 -0.77 2014R 912 SRJ 07302014
REASON:UNDER ONE DOLLAR
54055 1012014 PFIZER INC BUSINESS PERSONAL 54055 101 41027 -0.42 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.42 2014R 913 SRJ 07302014
-0.40-50 0.00 0.00 -0.40__________
-0.82 REASON:UNDER ONE DOLLAR
60336 1012014 QLT CONSUMER LEASE SERVICES IN BUSINESS PERSONAL
60336 101 41810 -0.04 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.04 2014R 914 SRJ 07302014
REASON:UNDER ONE DOLLAR
32408 1052014 ROXBORO FAMILY VISION BUSINESS PERSONAL 32408 105 35314 -0.25 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.25 2014R 915 SRJ 07302014
REASON:UNDER ONE DOLLAR
14159 1012014 SDC MOWING SERVICES INC BUSINESS PERSONAL 14159 101 37238 -0.88 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.88 2014R 916 SRJ 07302014 REASON:UNDER ONE DOLLAR
21573 1012014 STRICKLANDS CYCLE SHOP BUSINESS PERSONAL 21573 101 33071 -0.93 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.93 2014R 917 SRJ 07302014 REASON:UNDER ONE DOLLAR
40206 1012014 THE PUBLISHING PLACE LLC BUSINESS PERSONAL
40206 101 33335 -0.35 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.35 2014R 918 SRJ 07302014 REASON:UNDER ONE DOLLAR
58354 1022014 TOSHIBA BUSINESS SOLUTIONS US BUSINESS PERSONAL/COUNTY
58354 102 41689 -0.92 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.92 2014R 919 SRJ 07302014
REASON:UNDER ONE DOLLAR
62376 3012014 WATERS EDGE HOMEOWNERS ASSOC WATERS EDGE LAKE 62376 301 27770 -0.69 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.69 2014R 920 SRJ 07302014
REASON:UNDER ONE DOLLAR
1792 3192014 WHITFIELD J HOWARD DEF/T 23/100 ACS VACANT 1792 319 21604 -0.37 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.37 2014R 921 SRJ 07302014 -0.35-50 0.00 0.00 -0.35__________
-0.72
REASON:UNDER ONE DOLLAR
4765110212014 WILSON YORK BARRETT III RESIDUAL CT 476511021 57926 -0.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.70 2014R 922 SRJ 07302014
REASON:UNDER ONE DOLLAR
61
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 08112014 PAGE: 5
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
63889 1012014 TITUS GLENN N JR & FUTRELL A J 2&33/100 AC /TRT B
63889 101 27929 0.00 0.00- 0 -14.00-14 0.00 0.00 0.00 0.00 -14.00 15228R 929 CW 08052014
REASON:REMOVED STORMWATER AND ADDED TO 111 15
11054 3032014 TITUS GLEN NEAL JR & FUTRELL R 2 & 33/100 ACRES 11054 303 59986 0.00 0.00- 0 -14.00-30 0.00 0.00 0.00 0.00 -14.00 15229R 932 CW 08052014
REASON:REMOVED STORMWATER
60550 1012014 GEHRLICHER SOLAR BUSINESS PERSONAL 60550 101 41830 -3577.27 0.00- 0 0.00- 0 0.00 -357.73 0.00 0.00 -3935.00 15230R 936 RH 08052014 REASON:DUP BILL NEW CO NAME SEE REC 40991
3394 2012014 GONZALES JOSE PER/SW/LT1 1269 N MAIN 3394 201 33818 -43.09 0.00- 0 0.00- 0 0.00 -4.31 0.00 0.00 -47.40 15231R 938 RH 08062014 -40.62-50 -4.07 0.00 -44.69__________ -92.09
REASON:REQ SEP BILL FOR EACH SW SEE NEW REC 40040
63786 3022014 FOREMAN BRETT H & KIMBERLY M BRADMORE EST/LT51/H&L 63786 302 1063 -229.04 0.00- 0 0.00-30 0.00 0.00 0.00 0.00 -229.04 15232R 939 CW 08062014 REASON:CORRECTION HOUSE UNSOUND/BURNED MAY 2013
15112 3012014 POOLE GEORGE THOMAS HOUSE & 18/100 ACRE 15112 301 14388 -315.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -315.00 15233R 940 CW 08062014 -297.00-50 0.00 0.00 -297.00__________ -612.00
REASON:MADE CORRECTION TO VETERANS DISCOUNT TAKEN OFF BY MISTAKE
13575 3012014 MOORE GINGER C & ERNEST LEE BESSIE FOX/H&L 13575 301 19731 -14.37 0.00- 0 -6.00-30 0.00 0.00 0.00 0.00 -20.37 15234R 941 CW 08062014 REASON:REMOVED HALF BATH FOR 2014
60090 3022014 OWEN HERMAN A L/H ON MICHAEL/E OWEN 60090 302 27520 -43.48 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -43.48 15235R 943 CW 08062014 REASON:PICKED UP AS REAL
60090 3022014 OWEN HERMAN A L/H ON MICHAEL/E OWEN
60090 302 27520 -8.08 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -8.08 15236R 944 CW 08062014 REASON:CORRECTED SENIOR EXEMPTION
58970 2012014 CHEATHAM ROBERT BURTON PERSONAL/BOAT
58970 201 37055 -116.06 0.00- 0 0.00- 0 0.00 -11.61 0.00 0.00 -127.67 15237R 945 CW 08072014
REASON:SOLD BOAT IN 2012 TO PERSON FROM SMITH MOUNTAIN LAKE
58970 1132013 CHEATHAM ROBERT BURTON PERSONAL/BOAT 58970 113 56534 -100.10 0.00- 0 0.00- 0 0.00 -10.01 -8.01 0.00 -118.12 15238R 946 CW 08072014
REASON:SOLD IN 2012 TO MAN FROM SMITH MOUNTAIN LAKE
3338 1012014 FROZEN DRAGON BUSINESS PERSONAL 3338 101 41733 -12.31 0.00- 0 0.00- 0 0.00 -1.23 0.00 0.00 -13.54 15239R 947 RH 08082014 -11.60-50 -1.16 0.00 -12.76__________
-26.30
REASON:BUSINESS CLOSED SEPT 2013
57238 2012014 KROLL TIMOTHY DONALD PERSONAL 57238 201 39776 -51.80 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -51.80 15240R 948 CW 08082014
REASON:TAGGED MOTORCYCLE FOR 2014 RELEASED VALUE OF 7400
56452 3012014 WOMELDORF WESLEY L SR & EVELYN CARVERDAILE/PH4/LT5/DW 56452 301 2215 -6.90 0.00- 0 0.00-30 0.00 0.00 0.00 0.00 -6.90 15241R 949 CW 08082014 REASON:CORRECT OFBS FOR 2014 RELEASED VALUE OF 985
64070 3022014 CITIFINANCIAL SERVICES INC WILD STRWBRY/L3/H&L 64070 302 20751 -190.17 0.00- 0 0.00-30 0.00 0.00 0.00 0.00 -190.17 15242R 950 CW 08082014 REASON:CORRECTIONS FOR 2014
62
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 08112014 PAGE: 6
TRANSACTION TOTALS PAGE
TRANSACTIONS FROM 1 THROUGH 954 IN SY0:TAX .MOD AMOUNTS FROM -999999999.99 THROUGH 999999999.99TRANSACTION TYPES:R
TRANSACTIONS 07012014->08082014 0 PAYMENTS 0 DISC/CORR 86 RELEASES TOTAL CREDIT NET CREDIT (PAYMENT+RELEASE) (TOTAL-DISC/CORR)PERSON COUNTY TAX OFFICE 0.00 0.00 -7061.14 7061.14 7061.14LATE LISTING 0.00 0.00 -410.12 410.12 410.12
DOG 0.00 0.00 -9.14 9.14 9.14
CODE DISTRICT NAME 30 STORMWATER FEE 0.00 0.00 -62.45 62.45 62.45 --------------- --------------- --------------- --------------- --------------- SUB-TOTAL 0.00 0.00 -7542.85 7542.85 7542.85
STATE 3PCT INTEREST 0.00 0.00 0.00 0.00 0.00
DISCOUNT 0.00 0.00 0.00 0.00 0.00INTEREST 0.00 0.00 -81.80 81.80 81.80LIEN SALE COST 0.00 0.00 0.00 0.00 0.00 --------------- --------------- --------------- --------------- ---------------
TOTAL 0.00 0.00 -7624.65 7624.65 7624.65
50 CITY OF ROXBORO 0.00 0.00 -1262.57 1262.57 1262.57LATE LISTING 0.00 0.00 -26.67 26.67 26.67 --------------- --------------- --------------- --------------- ---------------
SUB-TOTAL 0.00 0.00 -1289.24 1289.24 1289.24
DISCOUNT 0.00 0.00 0.00 0.00 0.00INTEREST 0.00 0.00 -18.37 18.37 18.37 --------------- --------------- --------------- --------------- --------------- TOTAL 0.00 0.00 -1307.61 1307.61 1307.61
TOTAL TAXES 0.00 0.00 -8832.09 8832.09 8832.09TOTAL LIEN COST 0.00 0.00 0.00 0.00 0.00TOTAL DISCOUNT 0.00 0.00 0.00 0.00 0.00
TOTAL INTEREST 0.00 0.00 -100.17 100.17 100.17
TOTAL STATE 3PCT INTEREST 0.00 0.00 0.00 0.00 0.00 =============== =============== =============== =============== =============== GRAND TOTAL 0.00 0.00 -8932.26 8932.26 8932.26
63
NameAddress 2 Address 3Bill # Plate Number Status Transaction #Refund Description Refund ReasonCreate DateTax JurisdictionChange Interest ChangeTotal Change01($23.10) $0.00 ($23.10)50($20.79) $0.00 ($20.79)50$0.00$0.00 $0.00Refund $43.8901($78.83) $0.00 ($78.83)Refund $78.8301($34.58) $0.00 ($34.58)Refund $34.5801($49.58) $0.00 ($49.58)Refund $49.5801$0.00 ($0.01) ($0.01)50($25.64) ($1.28) ($26.92)50($10.00) ($0.50) ($10.50)Refund $37.4301$0.00 $0.00 $0.0050($5.28) $0.00 ($5.28)50($10.00) $0.00 ($10.00)Refund $15.2801($31.50) $0.00 ($31.50)Refund $31.5001($20.93) $0.00 ($20.93)Refund $20.9301($20.53) $0.00 ($20.53)Refund $20.5301($66.78) $0.00 ($66.78)Refund $66.7801($16.27) $0.00 ($16.27)Refund $16.2701($3.50) $0.00 ($3.50)Refund $3.5001($3.84) $0.00 ($3.84)Refund $3.8401($54.95) $0.00 ($54.95)TaxTag Surrender07/01/2014TaxRONALD EDWARD 688 HOLEMAN ASHLEY RD TIMBERLAKE, NC 27583Proration 0019108574 5H4994 AUTHORIZED 7494719 Refund Generated due to proration on Bill Tag Surrender08/07/20140021147730 CD96014 AUTHORIZED 6551246 Refund Generated due to proration on Bill #0021147730-2013-RANDY WILLIAM BRANN 1509 JULIAN OAKLEY RD ROUGEMONT, NC 27572ProrationTaxPETE DRAKE IRBY 1785 CUNNINGHAM RD SEMORA, NC 27343Proration 0019107723 CD65153 AUTHORIZED 7169249 Refund Generated due to proration on Bill #0019107723-2013-2013-0000-00Vehicle Sold 07/25/2014TaxVehicle Sold 07/25/2014TaxNIKKI SUZANNE WADE 4391 OXFORD RD ROXBORO, NC 27574Proration 0009030498 CBK6363 AUTHORIZED 6674799 Refund Generated due to proration on Bill #0009030498-2013-Vehicle Sold 07/07/20140016176868 BKB4511 AUTHORIZED 7169247 Refund Generated due to proration on Bill #0016176868-2013-2013-0000-00JOCELYN NICOLE GRABLE 1785 CUNNINGHAM RD SEMORA, NC 27343ProrationTaxJIMMY RUSSELL ROGERS PO BOX 614 ROXBORO, NC 27573Proration 0016172000 XWH6982 AUTHORIZED 6717599 Refund Generated due to proration on Bill #0016172000-2013-2013-0000-00Vehicle Sold 07/08/2014TaxAdjustment 07/25/2014TaxIRA JAMES YOUNG,SR 16 MANCHESTER DR ROXBORO, NC 27573Adjustment < $1000021776475 CE52621 AUTHORIZED 7092849 Refund Generated due to adjustment on Bill #0021776475-2014-2014-0000-00Over Assessment07/22/20140021825943 49560 AUTHORIZED 7169238 Refund Generated due to adjustment on Bill #0021825943-2014-2014-0000-00HERBERT MANLEY LEA,JR 5760 HESTER STORE RD HURDLE MILLS, NC 27541Adjustment < $100Situs error 07/30/2014 TaxTaxVehicle Fee0021930243 CKH9327 AUTHORIZED 21818673 Refund Generated due to adjustment on Bill #0021930243-2014-2014-0000EDWARD WHITTEN WYANT 876 PINESBOROUGH ESTATE R SEMORA, NC 27343Adjustment < $100Situs error 07/30/2014 TaxTaxVehicle Fee0020435454 HYC0RE AUTHORIZED 21818628 Refund Generated due to adjustment on Bill #0020435454-2013-2013-0000EDWARD WHITTEN WYANT 876 PINESBOROUGH ESTATE R SEMORA, NC 27343Adjustment < $100TaxDAVID LOYD SHULL 560 DENNYS STORE RD ROXBORO, NC 27574Proration 0016176677 XZC3227 AUTHORIZED 6624752 Refund Generated due to proration on Bill #0016176677-2013-2013-0000-00Vehicle Sold 07/03/2014TaxVehicle Sold 07/01/2014TaxCAROL ANN CORBUSIER TOWNSEND 8554 HURDLE MILLS RD HURDLE MILLS, NC 27541Proration 0016176890 BBB8945 AUTHORIZED 6861024 Refund Generated due to proration on Bill #0016176890-2013-2013-0000-00Vehicle Totalled07/14/20140020442146 BCUBSM AUTHORIZED 6551239 Refund Generated due to proration on Bill #0020442146-2013-2013-0000-00BRIAN WAYNE THOMPSON 367 CHARLIE READE RD TIMBERLAKE, NC 27583ProrationInsurance Lapse07/16/2014TaxTaxVehicle Fee0019773715 CFE6730 AUTHORIZED 20734152 Refund Generated due to proration on Bill #0019773715-2013-2013-0000-00ANGELA PETTIFORD KING 303 HIGH ST # A ROXBORO, NC 27573ProrationNorth Carolina Vehicle Tax SystemNCVTS Pending Refund reportReport Date 8/11/2014 8:36:27 AMAddress 1Refund TypeLevy Type Page 1 of 364
North Carolina Vehicle Tax SystemNCVTS Pending Refund reportReport Date 8/11/2014 8:36:27 AMRefund $54.9501 ($46.14) $0.00 ($46.14)50 ($43.50) $0.00 ($43.50)50 $0.00 $0.00 $0.00Refund $89.6401 ($105.68) $0.00 ($105.68)50 ($95.11) $0.00 ($95.11)50 $0.00 $0.00 $0.00Refund $200.7901 ($4.20) $0.00 ($4.20)Refund $4.2001 ($5.60) $0.00 ($5.60)Refund $5.60Refund Total $778.12Over Assessment08/04/2014Tax0019112981 AR43690 AUTHORIZED 7395775 Refund Generated due to adjustment on Bill #0019112981-2013-WILLIAM JOSEPH PULLIAM 1409 KERMIT DUNCAN RD TIMBERLAKE, NC 27583Adjustment < $100Vehicle FeeTEVIN DEVANTE SHORT 641 READE DR APT 4 ROXBORO, NC 27573Proration 0020065100 CFE6834 AUTHORIZED 7395990 Refund Generated due to proration on Bill #0020065100-2013-2013-0000-00Vehicle Sold 08/04/2014TaxVehicle FeeSHARON DANIELLE GENTRY 73 SUMMER RIDGE RD ROXBORO, NC 27573Proration 0016178441 AAF9716 AUTHORIZED 21279315 Refund Generated due to proration on Bill #0016178441-2013-2013-0000-00Vehicle Sold 07/22/2014TaxTaxSANDRA DENISE STANFIELD 218 MONTPELIER AVE ROXBORO, NC 27573Proration 0021738605 CKH9165 AUTHORIZED 22397970 Refund Generated due to proration on Bill #0021738605-2014-2014-0000-00Vehicle Sold 08/06/2014TaxTaxEDWARD BROWNASHLEY RDNC 27583to proration on Bill #0019108574-2013-Surrender Page 1 of 365
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AGENDA ABSTRACT
Meeting Date: August 18, 2014
Agenda Title: Naming Policy, Gift Agreement and Memorandum of Understanding
(MOU) between Person County and Piedmont Community College
Summary of Information: During previous discussions, the Person County Commissioners
requested that the staff of Piedmont Community College create a naming policy to assist in the
fundraising process for the Kirby Rebirth: Upstairs-Uptown project. During this meeting, Piedmont
Community College representatives will present a naming policy, gift agreement and MOU between
Person County and Piedmont Community College in an effort to move forward with raising funds by
way of offering naming opportunities at the Kirby Cultural Arts Complex.
Recommended Action: Piedmont Community College is requesting that the County Commissioners
accept the naming policy, gift agreement and MOU. This will allow Piedmont Community College
representatives to proceed with offering naming opportunities at the Kirby Cultural Arts Complex.
Submitted By: Dr. Walter Bartlett, Piedmont Community College President
270
1
Subject: Naming Policy Effective Date: August 2014
Approved by: # of Pages: 4
Table of Contents
Page No.
1.0 Purpose 2
2.0 Applicability 2
3.0 Naming Policy 2
4.0 Naming Advisory Committee
5.0 Procedure 2
6.0 Naming Strategy
6.1 Naming Criteria 2
6.2 General Provisions Related to Naming 3
6.3 Gift Pledge 3
6.4 Methods of Recognizing Naming Commitment 4
7.0 Conclusion 4
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2
1.0 PURPOSE
The purpose of this Naming Policy is to assure that appropriate reflection, consistency, and
fairness are given to major naming opportunities and that the history of Person County is taken
into account during such consideration. Naming decisions and the associated honor should be
fitting and of value for all parties involved. Because these considerations can encourage others
to give, this policy is intended as a guide and encourages flexibility on a case-by-case basis.
2.0 APPLICABILITY
This policy applies to all major naming opportunities for properties and locations owned by
Person County.
3.0 POLICY
Person County will:
• Encourage private support through naming opportunities
• Show appropriate recognition to donors for their generosity
4.0 NAMING ADVISORY COMMITTEE
The Person County Board of Commissioners shall appoint five members to the Naming
Advisory Committee. The members shall serve on the Naming Advisory Committee on a per
project basis and shall be relieved of their duties when a project is deemed complete by the
Person County Board of Commissioners.
The Naming Advisory Committee shall convene on an as needed basis.
5.0 PROCEDURE
The Naming Advisory Committee may solicit gifts for naming and consider naming requests.
Requests for naming will be submitted to the Naming Advisory Committee via a Gift
Agreement document (Appendix A). The Naming Advisory Committee shall consider each
request and make recommendations to the Person County Board of Commissioners. The
Naming Advisory Committee shall present all naming requests to the Person County Board
of Commissioners and explain which requests are recommended and which are not.
The Naming Advisory Committee shall be responsible for recommending the location, format
and name of county-owned properties and locations in accordance with this policy.
6.0 NAMING STRATEGY
6.1 NAMING CRITERIA
• Major naming opportunities may reflect the names of individuals, families,
organizations, foundations, corporations, or memorials requested by
donors.
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3
• Naming a county property shall be considered for exceptional
achievement, significant community contribution or a gift of monetary
value.
6.2 GENERAL PROVISIONS RELATED TO NAMING
• Naming recognition should enhance the reputation and prestige of
the County of Person and the donor.
• It is the responsibility of individuals negotiating on behalf of Person
County to advise potential benefactors that their gift may be
recognized by naming, subject to the approval of the Person County
Board of Commissioners.
• The naming of a property or location is intended to be in place for the life
of the space. If, in the determination of the Person County
Commissioners, circumstances change so that the purpose for which the
physical entity was established is significantly altered or if the physical
entity is no longer needed or habitable, the Person County
Commissioners and the donor(s)/honoree(s), if possible, will determine an
appropriate way to recognize the donor/honoree’s name in perpetuity.
• In the unlikely event the Person County Commissioners determines in its
sole reasonable and good faith opinion that circumstances have changed
such that the donor/honoree's naming rights would adversely impact the
reputation, image, mission or integrity of Person County, the Person
County Commissioners may, without recourse and without obligation to
return any gifts received, exercise its right to remove the name from the
property or location.
• Floors, auditoriums, lobbies, and outdoor areas are also available for
donor/honoree recognition. Contribution levels will be determined on a
case-by-case basis and are based on size, location, and function.
• All naming gifts must be documented in a formal Gift Agreement
(appendix A).
6.3 GIFT PLEDGE
• Naming will go into effect immediately with a clear and documented
understanding that the naming will be altered or removed if the full
pledge is not paid in a mutually agreed upon time frame (maximum of
three (3) years).
• If Person County receives only partial funding from the donor and that
amount is less than the required naming threshold, yet sufficient
enough for an alternative naming opportunity, Person County may
renegotiate the gift agreement with the donor to agree on a suitable
naming opportunity.
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4
6.4 METHODS OF RECOGNIZING NAMING COMMITMENT
• No person from Person County will announce the naming of any
physical entity prior to the final approval by the Person County Board of
Commissioners.
• The Person County Board of Commissioners, in consultation with the
donor and the Naming Advisory Committee, will make arrangements
related to methods of recognizing major naming contributions
including, but not limited to the following:
o Public announcements: the right to determine content, timing,
location and frequency of any announcements associated with the
gift.
o Physical markers: the right to approve the color, design, and size of
any physical marker that provides information about the designee,
donor and/or the nature of the gift or honor.
7.0 CONCLUSION
Person County has in place a clear strategy for naming county-owned property and
locations. This policy should keep pace with any future techniques in improving naming
opportunities.
274
Person County Gift Agreement
This Gift Agreement (Agreement), effective as of __________________ (Effective Date), is made and
entered into between ___________________________________________, (Donor Name) whose address is
__________________________________________________ (Donor Address) and Person County(County). Based
upon the provisions listed below, and in consideration of the mutual promises and benefits, the
parties agree as follows:
PROVISIONS
The Donor wishes to make a charitable gift to the County for the use and benefit of the County as set
forth in this Agreement.
The County accepts this gift, subject to the terms and conditions set forth in this Agreement.
AGREEMENT
1. Gift. The Donor hereby pledges to the County the following gift:
$__________________________ (Gift Amount).
2. Payment of the Gift. The Gift is an irrevocable pledge that will be paid to the County over a
period of __________ years (not to exceed three years). Payments in support of this pledge will
begin immediately upon the execution of this Agreement with an initial payment of
$_______________ and will continue thereafter according to the following schedule:
Amount of payment by Donor Due Date
$_________________ _________________
$_________________ _________________
$_________________ _________________
$_________________ _________________
$_________________ _________________
The Donor may accelerate the payment of any or all of this pledge at any time at the Donor’s
discretion so long as the cumulative total of all gift payments meets the foregoing schedule.
Payments will be paid by the Donor to the County via check, electronic funds transfer, cash,
or other methods acceptable to the Donor and the County.
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3. Use of the Gift. The Gift will be used _________________________________________________________
_________________________________________________________________________________________________________
________________________________________________________________________________________________
4. Acknowledgment.
Location: In consideration for the Gift, the County will acknowledge the Gift by naming the
_________________________________________________________________________________________________
_____________________________________________________________________________________________________
(area or location to be named, including the facility to which it belongs)
Name: The new name of this property or location will be _______________________________________
_________________________________________________________________________________________________________
________________________________________________________________________________________________
(include the official name to be used on the marker)
Format: The new name of the area or location will be marked by _____________________________
_________________________________________________________________________________________________________
_________________________________________________________________________________________________________
(include size and location of sign, plaque, or other marker)
5. Termination of Naming. As stated in Person County’s Naming Policy, in the unlikely event
the Person County Commissioners determines in its sole reasonable and good faith opinion
that circumstances have changed such that the donor's naming rights would adversely
impact the reputation, image, mission or integrity of Person County the Person County
Commissioners, may, without recourse and without obligation to return any gifts received,
exercise its right to remove the name from the property facilities.
6. Modification of Naming. The naming of physical entities is intended to be in place for the
life of the specific space. If, in the determination of the Person County Commissioners,
circumstances change so that the purpose for which the physical entity was established is
significantly altered or if the physical entity is no longer needed or habitable the Person
County Commissioners and the donor(s), if possible, will determine an appropriate way to
recognize the donor’s naming gift in perpetuity.
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3
7. Publicity. For purposes of publicizing the gift and the naming, the County requests the right
to photograph the Donor and use the names and images of the Donor in photographic,
audiovisual, digital or any other form of medium (the Media Materials) and to use,
reproduce, distribute, exhibit, and publish the Media Materials in any manner and in whole
or in part, including in brochures, website postings, informational and marketing materials,
and reports and publications describing the County’s development and business activities.
11. Approval. This Agreement and the recognition and naming provided for in this agreement
are subject to the approval by the Person County Board of Commissioners.
ACCEPTED AND AGREED TO:
Donor Chair, Person County Commisioners
_________________________________ _________________________________
Printed Name Printed Name
_________________________________ _________________________________
Signature Signature
Donor
________________________________
Printed Name
_______________________________
Signature
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MEMORANDUM OF UNDERSTANDING
Between
Piedmont Community College and Person County
Piedmont Community College, hereinafter referred to as PCC, and Person County, hereinafter referred to as the
County, enter into this memorandum of understanding in regards to naming rights at the Kirby Cultural Arts
Complex (KCAC) facility located on Main Street in Uptown Roxboro as set out below.
I. The County agrees:
A. To allow PCC and the PCC Foundation to raise funds in support of the Kirby Rebirth: Upstairs-
Uptown project by offering naming opportunities at the KCAC in accordance with the Person County
Naming Policy and the PCC Naming Rights Policy (Policy 8.4).
B. To allow the PCC Naming Committee, in partnership with the Person County Naming Advisory
Committee, permission to work with donors on the naming of physical entities at the KCAC in
accordance with the PCC Naming Rights Policy (Policy 8.4) and the Person County Naming Policy.
C. To allow PCC and the PCC Foundation the opportunity to publicize and promote naming
opportunities and gift announcements at the KCAC in accordance with the PCC Naming Rights Policy
(Policy 8.4) and the Person County Naming Policy.
II. PCC agrees:
A. To raise funds in support of the Kirby Rebirth: Upstairs-Uptown project by offering naming
opportunities at the KCAC in accordance with the Person County Naming Policy and the PCC
Naming Rights Policy (Policy 8.4).
B. To establish names of the KCAC physical entities that will respect the reputation and prestige of the
Person County, KCAC and PCC in accordance with the Person County Naming Policy and the PCC
Naming Rights Policy (Policy 8.4).
C. To publicize and promote naming opportunities and gift announcements at the KCAC in accordance
with the Person County Naming Policy and the PCC Naming Rights Policy (Policy 8.4).
D. To obtain the physical marker that honors the donor (i.e. – plaque) for their specific gift to the KCAC
and Kirby Rebirth: Upstairs-Uptown project.
IN WITNESS WHEREOF, the parties have hereunto set their hand and affixed their seals the day and year first
written above.
________________________________ _____________________________________
Person County Manager Date President, PCC Date
This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control
Act.
_______________________________ _____________________________________
Person County Finance Director Date Executive Director, PCC Foundation Date
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AGENDA ABSTRACT
Meeting Date: August 18, 2014
Agenda Title: Person County Tourism Development Authority Annual Report
Summary of Information: The Tourism Development Authority Director will present to the
Board a report highlighting the statistics and overall review of the activities for July 2013 – June
2014.
Recommended Action: Receive the report.
Submitted By: Person County Tourism Development Authority Director, Margaret McMann
279
AGENDA ABSTRACT
Meeting Date: August 18, 2014
Agenda Title: Smart Growth Workshop Memorandum of Understanding
Summary of Information: The County applied for and received a Smart Growth community
workshop grant. The title of the workshop is “Planning for Economic and Fiscal Health” and
teaches participants how their community can save money, reduce fiscal liabilities and spur
economic development. The workshop will be held on December 2nd – 3rd. The public, staff and
elected officials will be invited to attend. A community workshop will be held on Tuesday, Dec.
2nd and an economic development stakeholder workshop will be held on Wed, Dec. 3rd.
The Smart Growth workshops will provide participants with the necessary tools for managing
residential growth in the southern part of the county as well as new economic development
initiatives. New concepts generated at the Smart Growth workshops can be integrated into
Person County’s planning and economic development strategies.
The attached Memorandum of Understanding for this grant outlines expectations for both Person
County and Smart Growth America (SGA). SGA will provide training and guidance at no cost
to Person County in exchange for requiring staff attendance, adequate event facility space, and a
minimum of three progress reports describing the implementation of any strategies or programs
arising from SGA’s technical assistance.
Recommended Action: Direct staff to sign the MOU.
Submitted By: Assistant County Manager, Sybil Tate
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1
Memorandum of Understanding
EPA Building Blocks for Sustainable Communities
Technical Assistance Grant
Person County, NC and Smart Growth America
This Memorandum of Understanding (MOU) is made and entered into by and between Person
County, North Carolina, and Smart Growth America (SGA) in order to complete the technical
assistance workshop funded by a grant the EPA Building Blocks for Sustainable Communities
(hereafter known as “the Workshop”).
Person County and SGA agree to work together in a collaborative spirit and negotiate in good
faith on all tasks and deliverables required for the Workshop, including those identified in the
attached Workshop description and any required subsequent to completion of the Workshop.
Goals and Objectives
The parties to this MOU agree that the objective of the Workshop is to aid Person County
through technical assistance related to the development and implementation of plans to
implement smart growth strategies at the local or regional level.
Dedication of Resources
SGA, through its grant from the US Environmental Protection Agency (EPA), shall cover all
direct monetary costs of the work to be performed on the Workshop as described by the attached
Workshop Description, including staff work by SGA and the costs of any consultants retained
for the Workshop. Person County shall not be required to provide any direct financial support for
consultants or staff retained by SGA.
Person County shall make its staff resources available as necessary, subject to availability, to
assist SGA in completing the Workshop. Person County shall assure that adequate staff resources
are dedicated to the Workshop to assure that it is completed with high quality and in a timely
manner according to the timelines set forth by the parties.
Person County shall make suitable meeting facilities available to SGA for conducting the
Workshop, may provide any advertising related to the Workshop, and may provide light
refreshments at the Workshop.
Roles and Responsibilities
Smart Growth America
SGA shall serve as the Project’s fiscal agent and shall be responsible for signing all contracts and
handling all billing.
SGA shall be responsible for timely completion of all deliverables identified in Workshop
description and any mutually agreed modifications to the Workshop description.
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2
Date
Date
SGA shall make every effort to complete tasks and deliverables within the agreed upon timelines
identified by the parties and shall work with the Person County to extend timelines if tasks and
deliverables cannot be completed per the agreed upon schedule.
Within thirty days of the Workshop’s conclusion, SGA shall provide Person County with a next
steps memorandum recommending strategies for implementation of smart growth initiatives
identified during the Workshop.
Person County
Person County shall lead the identification of stakeholders and the nature and timing of their
engagement in the Workshop with input from SGA.
Staff from Person County shall be made available as necessary, subject to availability, to provide
SGA necessary support, including research, to advance the Workshop and complete tasks and
deliverables.
Person County will reserve meeting space and audio-visual equipment for the workshop.
If Person County determines that advertising or other notice of the Workshop is appropriate,
Person County will develop and distribute such advertising or other notice. Person County will
consult with SGA on the substance of the advertising or other notice.
If Person County determines that light refreshments (coffee, juice, snacks, etc.) are appropriate
for the Workshop, Person County will provide the refreshments at no cost to SGA.
Person County shall provide SGA with progress reports in memorandum format describing the
implementation of any strategies or programs arising from the technical assistance. Progress
reports shall be provided, at a minimum, immediately after receiving SGA’s next steps
memorandum, six months after the Workshop, and twelve months after the Workshop.
This MOU may be modified by mutual agreement of the parties. This agreement may be
terminated only by mutual agreement of the parties, or if grant funding is withdrawn by the EPA,
in which case SGA and the Person County shall make all reasonable efforts to find alternate
funding sources and, failing that, complete the Workshop to the extent possible using available
resources.
_____________________________________
Sybil Tate, Person County Assistant County
Manager
_____________________________________
_____________________________________
Geoff Anderson, Smart Growth America
President and CEO
_____________________________________
282
AGENDA ABSTRACT
Meeting Date: August 18, 2014
Agenda Title: Library grants
Summary of Information: The Library has applied for four grants this fiscal year- 2 State Library
Services Technology Act (LSTA) grants, a Food Lion grant to sponsor the Feed to Read program this
fall, and a grant from Georgia Pacific for Handicap accessible doors.
The Library has been awarded one of the LSTA grants to fund 2 AWE Early Literacy stations for the
Children’s Area. The AWE Early Literacy Stations provide 16 programs for children ages 2-8 to
learn from, including numbers, letters, and book activities. The total project cost is $6,832. The State
Library awarded Person County $5,466. The grant requires a 20% match of $1,366 from Person
County.
The second LSTA grant is the Raising the Bar scholarship awarded to the Library Director to attend
the Association of Small and Rural Libraries conference in Tacoma, WA on September 3-6th. The
conference will provide workshops on current library trends to implement in Person County. There is
no match requirement.
The Food Lion grant request is $2500. There is no match required. We will be notified in October if
we receive funding.
The Georgia Pacific grant request is$5,391. There is not match required. We will be notified by the
end of August, if we receive funding.
Recommended Action: Approve matching grant funds request
Submitted By: Christy Bondy, Library Director
283
AGENDA ABSTRACT
Meeting Date: August 18, 2014
Agenda Title: Research Triangle Regional Partnership FY 2014-2015 representatives
Summary of Information:
Person County partners with the Research Triangle Regional Partnership (RTRP) to market the
Research Triangle Region of North Carolina to create new investments, jobs, and strategic plans to
ensure that this region remains globally competitive.
The RTRP bylaws provide for the lead funding agency of each county to nominate three candidates
to represent the county on the RTRP board of Directors.
Person County’s representatives for 2013-2014 were Stuart Gilbert, Person County Economic
Development Director, Randy Reynolds, Chairman of the Person County Economic Development
Commission and Abby Gentry, Uptown Development Director.
Recommended Action:
The Person County Board of Commissioners is the leading funding agency for RTRP and as such
may select any three candidates to represent the County on the RTRP board of directors. The
responsibility and vote is solely of the Person County Board of Commissioners for a consensus as the
three individuals to represent Person County at the RTRP board meetings.
Submitted By: Stuart Gilbert, Economic Development Director
284
AGENDA ABSTRACT
Page 1 of 2
Meeting Date: August 18, 2014
Agenda Title: Fixed-Route Transit Service in the City of Roxboro, NC
Summary of Information:
The Community Transportation Association of America (CTAA) is providing technical
assistance to the Region K Community Assistance Corporation in initiating a new public transit
service in Roxboro, North Carolina. Beginning in late May 2014 CTAA, in cooperation with
Person Area Transportation System and Kerr-Tarr Regional Council of Governments began
collecting and analyzing data to provide documentation of the benefits of a fixed route service in
Roxboro, and to design a transit service and route which meets the mobility needs of the various
stakeholders, accommodating employment and task related trips. A primary goal is to establish a
sustainable fixed route service for areas of Roxboro to augment the current on-demand
transportation and provide regular service where none currently exists.
What we have learned to date regarding the Roxboro Shuttle Service Area includes:
• Approximately 28% of the household incomes were below $15,000.00 in 2013. The
projection for 2018 remains nearly the same.
• The projected household incomes for 2018 have significant reductions in the following
categories.
o $15,000 to $24,999
2013 – 15.5%
2018 – 11.5%
o $25,000 to $34,999
2013 – 12.5%
2018 – 10.1%
• The projected household incomes for 2018 have significant increase in the following
categories.
o $50,000 to $74,999
2013 – 14.7%
2018 – 18.1%
o 75,000 to $99,999
2013 – 6.9%
2018 – 9.6%
• Approximately 7.8% of the housing units are occupied by the owners in 2013. That number
drops to 6.4% in 2018.
• Minor fluctuations of average age are expected to happen between 2013 and 2018. Of note
however is the decrease in the average age of 45 to 54 from 14.3% in 2013 to 13.0% in 2018,
and the increase in average age of 55 to 64 from 12.8% in 2013 to 13.5% in 2018, and 65 to
74 from 9.1% in 2013 to 10.5% in 2018.
• Spending patterns from 2013 indicate the significant categories (other than shelter) include:
285
AGENDA ABSTRACT
Page 2 of 2
o Retail goods
o Health care
o Entertainment
o Food away from home
What these statistics tell us is that the typically transit-dependent populations of lower income, which
represents nearly 30% of the population (earning less than $15,000 per family) in the proposed
service area, and the elderly ( ages 65 to 74) which represents another 10% of the proposed service
area, makes up a large portion of the Roxboro Transit service area.
Based on a large, typically transit-dependent population, and the spending patterns of the residents
within the Roxboro city limits, an appropriately designed fixed-route transit system could serve the
community’s needs.
The current fixed-route proposal would serve Walmart and Golden Corral, and housing
developments in the Brookstone/Sandstone area on the south end of town; Person County
Community College, and housing developments in the Red Oak/Pine Ridge areas on the north end of
town; and the following community destinations in-between.
• Farmers Market
• Food Bank
• Court House
• Department of Health & Human Services
• Person Area Transit headquarters
• Hospital
• Doctors’ Offices
• Rose’s/Food Lion
• Lowe’s
• Peebles Drug Store
• Tractor Supply
Recommended Action:
Continue moving forward with preparing the necessary information to support a successful fixed-
route transit service in the City of Roxboro; develop an implementation plan; and secure the
appropriate approval to proceed with operating the fixed-route service.
Submitted By: Kathy Adcock, Transportation Manager
286