Agenda Packet August 4 2014PERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
August 4, 2014
6:00 pm
CALL TO ORDER…………………………………………………. Chairman Clayton
ITEM #1
Special Meeting to hold Closed Session #1 for the purpose of considering
appointment of individuals through an informal interview process with applicants
of competitive committee, boards, and commissions per General Statutes 143-
318.11(a)(6) for the following:
A. ABC Board
B. Piedmont Community College Board of Trustees
C. Board of Health
D. Person-Caswell Lake Authority
Return to Open Session for Board discussion and action as deemed appropriate
Recess to the regularly scheduled meeting at 7:00 pm
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7:00 pm
CALL TO ORDER…………………………………………………. Chairman Clayton
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
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RECOGNITION
ITEM #2
Resolution of Appreciation ……………………………………….. Chairman Clayton
County Retiree, Helen Hackler
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10 minute
segment which is open for informal comments and/or questions from citizens
of this county on issues, other than those issues for which a public hearing
has been scheduled. The time will be divided equally among those wishing to
comment. It is requested that any person who wishes to address the Board,
register with the Clerk to the Board prior to the meeting.
ITEM #3
DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A. Substantial Rehabilitation Request (CDBG Scattered Site Project)
UNFINISHED BUSINESS:
NEW BUSINESS:
ITEM #4
Preliminary Resolution – Financing of Person County
Recycling Center and Various Roofing Improvements …………... Amy Wehrenberg
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
CLOSED SESSION #2:
Closed Session per General Statute 143-318.11(a)(5) to consider the
acquisition or lease of real property with the following individuals permitted
to attend: Clerk to the Board Brenda Reaves, County Attorney Ron Aycock,
Assistant County Manager Sybil Tate, Finance Director Amy Wehrenberg
and Recreation Director John Hill.
Note: All Items on the Agenda are for Discussion and Action as deemed
appropriate by the Board.
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SPECIAL MEETING NOTICE
The Person County Board of Commissioners will hold a Special
Meeting on Monday, August 4, 2014 at 6:00 p.m. The meeting will
be held in the Commissioners’ meeting room 215 at the County
Office Building, 304 S. Morgan Street, Roxboro, North Carolina.
The purpose of the meeting will be to enter Closed Session for
the purpose of considering appointment of individuals through an
informal interview process with applicants of competitive
committee, boards, and commissions per General Statutes 143-
318.11(a)(6) as well as take action for Boards and Committees
Appointments.
Brenda B. Reaves, NCCCC, CMC
Clerk to the Board of Commissioners
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RESOLUTION OF APPRECIATION
WHEREAS, Helen Hackler has served the people of Person County
during her tenure as a Processing Assistant III at the
Health Department; and
WHEREAS, Helen Hackler has served the citizens of Person County
with honor, integrity, sincerity and dedication, providing
accurate, concise services for nineteen years, November
1994 – June 2014; and
WHEREAS, Helen Hackler has earned the respect and admiration of all
who have known her and worked with her throughout her
career; and
WHEREAS, the County of Person recognizes the many contributions
Helen Hackler has made to the County and offers her
sincere best wishes for her retirement.
NOW, THEREFORE, I, Jimmy B. Clayton, Chairman of the Person County
Board of Commissioners, do hereby extend this Resolution of Appreciation
to Helen Hackler for continually striving to make Roxboro and Person
County a better place to live and work.
Adopted this, the 4th day of August, 2014.
____________________________________
Jimmy B. Clayton, Chairman
Person County Board of Commissioners
Attest:
____________________________________
Brenda B. Reaves
Clerk to the Board of Commissioners
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AGENDA ABSTRACT
Meeting date:
August 4, 2014
Agenda Title:
Preliminary Resolution – Financing of Person County Recycling Center and Various
Roofing Improvements
Summary of Information:
Finance Director requests action on:
“RESOLUTION MAKING CERTAIN DETERMINATIONS CONCERNING
A PROPOSED INSTALLMENT FINANCING AGREEMENT TO FINANCE
A PORTION OF THE COST OF VARIOUS PROJECTS AND PROVIDING
FOR CERTAIN RELATED MATTERS.”
This Resolution is set forth by sections in the following:
Preamble
The plan to finance the Project with the conveyance of Earl Bradsher Pre-
School to the County as collateral
1. Sets forth certain findings and determinations regarding the proposed financing
that it is necessary and expedient to provide funding by debt; that this
particular type of financing is preferable; the amount of the proceeds of the
proposed debt is sufficient; the County’s debt policies are in good order; an
increase in taxes to fund repayment of the debt is not anticipated; and that the
County is not in default on any of its debt.
2. Designates and authorizes certain County officials to represent the County in
filing an application with and requesting approval from the Local Government
Commission (LGC) for the proposed financing agreement
3. Requests that the LGC approve the proposed financing agreement.
4. Designates the special counsel to represent the County’s interests
5. The resolution is effective upon its passage by the Board
Recommended Action:
To approve the resolution as presented.
Submitted By:
Amy Wehrenberg, Finance Director
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5417647v1 14038.00022
A regular meeting of the Board of Commissioners for the County of Person, North
Carolina, was held in Room 215 in the Person County Office Building, in Roxboro, North
Carolina, the regular place of meeting, at 7:00 P.M. on August 4, 2014.
Present: Chairman Jimmy B. Clayton, presiding, and Commissioners: _____________
______________________________________________________________________________
_____________________________________________________________________________.
Absent: ________________________________________________________________.
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Commissioner ________________________ introduced the following resolution, a copy
of which had been provided to each Commissioner and which was read by its title:
RESOLUTION MAKING CERTAIN DETERMINATIONS CONCERNING A
PROPOSED INSTALLMENT FINANCING AGREEMENT TO FINANCE A
PORTION OF THE COST OF VARIOUS PROJECTS AND PROVIDING FOR
CERTAIN RELATED MATTERS.
WHEREAS, the County of Person, North Carolina (the “County”) is considering entering
into an installment financing agreement and certain related documents pursuant to G.S. §160A-
20, as amended, for the purpose of providing funds in an amount not to exceed $2,500,000, with
other available funds, for paying the costs of acquiring and improving a building and related
property to house the Person County Recycling Center and the costs of repairing or replacing the
roofs on the Kirby Civic Auditorium and Earl Bradsher Preschool (collectively the “Project”),
and it is necessary to take certain related actions at this time;
NOW, THEREFORE, BE IT DETERMINED AND RESOLVED by the Board of
Commissioners for the County, as follows:
Section 1. The Board of Commissioners for the County (the “Board of
Commissioners”) hereby finds and determines in connection with such proposed agreement that
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(a) the proceeds of such proposed agreement will be used to finance a portion of the cost of the
Project to meet an urgent need for improved school and other public facilities constituting the
Project to serve the residents of the County and, accordingly, such proposed agreement is
necessary or expedient for the County, (b) such proposed agreement, under current
circumstances, is preferable to a bond issue of the County for financing the same purpose
because there is not adequate time to authorize and issue bonds of the County prior to the time
when funds will be needed for such purpose, (c) the sums estimated to fall due under such
proposed agreement are adequate and not excessive for its proposed purpose because they are
based upon the County’s best estimate of the cost of the Project, (d) the County’s debt
management procedures and policies are good and its debt will continue to be managed in strict
compliance with the law, (e) any increase in taxes necessary to meet the sums estimated to fall
due under such proposed agreement will not be excessive because the County expects that it will
not be necessary to increase taxes for such purpose and (f) the County is not in default regarding
any of its debt service obligations.
Section 2. The County Manager, the Finance Director and the County Attorney of the
County are each hereby designated as a representative of the County to file an application for
approval of such proposed agreement with the Local Government Commission of North Carolina
and are authorized to take such other actions as may be advisable in connection with the
negotiation of such proposed agreement and the development of the related financing; and all
other actions heretofore taken by any of such officers or any other officer of the County relating
to such matter on behalf of the County are hereby approved, ratified and confirmed.
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Section 3. The Board of Commissioners hereby requests the Local Government
Commission of North Carolina to approve such proposed agreement under Article 8 of
Chapter 159 of the General Statutes of North Carolina, as amended.
Section 4. The law firm of Robinson, Bradshaw and Hinson, P.A., Charlotte, North
Carolina, is hereby appointed special counsel to the County in connection with such proposed
agreement.
Section 5. This resolution shall take effect immediately upon its passage.
Upon motion duly made and seconded, the foregoing resolution was passed by the
following vote:
Ayes: Commissioners ____________________________________________________
_____________________________________________________________________
Noes: _________________________________________________________________
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I, Brenda B. Reaves, Clerk to the Board of Commissioners for the County of Person,
North Carolina, DO HEREBY CERTIFY that the foregoing is an accurate copy of so much of
the recorded minutes of a regular meeting of said Board held on August 4, 2014 as relates in any
way to the matters described therein.
I HEREBY FURTHER CERTIFY that notice of said meeting was duly given in
accordance with the provisions of G.S. §143-318.12.
WITNESS my hand and the corporate seal of said County, this ___ day of August 2014.
__________________________________________
Brenda B. Reaves
Clerk to the Board of Commissioners
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