Agenda Packet January 6 2014PERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
304 South Morgan Street, Room 215
Roxboro, NC 27573-5245
336-597-1720
Fax 336-599-1609
January 6, 2014
7:00 pm
CALL TO ORDER…………………………………………………. Chairman Clayton
INVOCATION
PLEDGE OF ALLEGIANCE
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA
PUBLIC HEARING:
ITEM #1
Request by American Tower for a Special Use Permit for a
330 ft. cell tower on Tax Map A23 Parcel 182, off McGhees
Mill Road, Cunningham Township …………………………………… Aaron Holland
ITEM #2
CONSIDERATION TO GRANT OR DENY REQUEST BY AMERICAN TOWER
FOR A SPECIAL USE PERMIT FOR A 330 FT. CELL TOWER ON TAX MAP
A23 PARCEL 182, OFF MCGHEES MILL ROAD, CUNNINGHAM TOWNSHIP
INFORMAL COMMENTS
The Person County Board of Commissioners established a 10 minute
segment which is open for informal comments and/or questions from citizens
of this county on issues, other than those issues for which a public hearing
has been scheduled. The time will be divided equally among those wishing to
comment. It is requested that any person who wishes to address the Board,
register with the Clerk to the Board prior to the meeting.
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DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA
A. Approval of Minutes of November 18, 2013
B. Approval of Minutes of December 2, 2013
C. CDBG Monthly Reporting for the month of December 2013
D. Tax Adjustments for the month of December, 2013
E. Budget Amendment 9
UNFINISHED BUSINESS:
NEW BUSINESS:
ITEM #3
Presentation of Comprehensive Annual Financial Report for
Fiscal Year Ending June 30, 2013 ………………………………….. Amy Wehrenberg
ITEM #4
County Workforce Position Classification and Compensation
Study conducted by Springsted Incorporated ……………………………. Heidi York
ITEM #5
How can we recycle more; suggestions from the Solid Waste Advisory
Committee ……………………………………………………………… Ken Hill, Chair
Solid Waste Advisory Committee
ITEM #6
Reforming the Solid Waste Advisory Committee to become
Person County Environmental Issues Committee …………… Commissioner Blalock
ITEM #7
Creation of a Person County Youth Advisory Council ……... Vice Chairman Jeffers
ITEM #8
Commissioner Committee Assignments ………………………….. Chairman Clayton
ITEM #9
Boards and Committees Appointments …………………………. …… Brenda Reaves
A. Airport Commission
B. Home Health and Hospise Advisory Committee
C. Juvenile Crime Prevention Council
D. Mayo Lake Advisory Committee
E. Person Area Transportation System Board
F. Region K Aging Advisory
G. Roxboro/Person County Human Relations Commission
H. Solid Waste Advisory Committee
I. Tourism Development Authority
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ITEM #10
Person County Executive Airport Fence Project ……………………….. Ray Foushee
ITEM #11
Public Safety Communication System/Broadband Feasibility
Study …………………………………………………………………………. Sybil Tate
CHAIRMAN’S REPORT
MANAGER’S REPORT
COMMISSIONER REPORTS/COMMENTS
CLOSED SESSION
Closed Session #1 to enter into Closed Session per General Statute 143-318.11(a)(5)
to consider the acquisition or lease of real property with the following individuals
permitted to attend: County Manager, Heidi York, Clerk to the Board, Brenda
Reaves, County Attorney, Ron Aycock, Assistant County Manager, Sybil Tate,
General Services Director, Ray Foushee, Person Industries Director, Wanda Rogers
and Person Industries Assistant Director, Becky Clayton
Note: All Items on the Agenda are for Discussion and Action as deemed
appropriate by the Board.
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AGENDA ABSTRACT
Meeting Date: January 6, 2014
Agenda Title: Special Use Permit Request by American Tower, Gwendolyn
Claymore and Curtis Marske for a 300 foot guyed telecommunication facility off
McGhees Mille Road (Tax Map A23 Parcel 182), Cunningham Township
Quasi-Judicial Zoning Decision: This is a quasi-judicial hearing, witnesses to be sworn in
and subject to cross examination, no ex parte communication, requires findings of fact.
Summary of Information:
This is a request for a Special Use Permit to allow a 300 foot guyed telecommunications
facility on a 13.02 acre parcel off McGhees Mill Road in the Cunningham Township. A
guyed tower is proposed that will accommodate four carriers. A fall zone of 300 feet is
shown and that meets the requirements of the Ordinance. A photo simulation showing the
proposed tower set against the skyline was prepared by Graham Herring and is included
in the packet.
Recommended Staff Comments: Staff recommends if the tower is approved that the
following conditions be included:
1. The Applicant shall provide a complete structural report, with calculations, to be
reviewed and verified prior to the issuance of the Building Permit.
2. The tower shall have a finished height of no more than the permitted height above
pre-construction grade.
3. The self-support tower shall be completely constructed and ready for use no later
than 24 months from the date of the Special Use Permit or the Permit shall be
deemed to have expired and of no use or effect.
4. The Applicant is responsible to have an engineer certify that the tower meets the
requirements of the approved plans prior to the issuance of a Certificate of
Occupancy.
5. American Tower Corporation shall not be permitted to actually provide service
commercially until the Certificate of Occupancy or its functional equivalent is
issued or risk forfeiting its Permit.
6. The Applicant will use the type of lighting that will prevent the ground scatter
effects of lighting. The choice of methodologies utilized is up to the Permittee as
long as it has the intended effect of preventing the ground scatter effects of
lighting.
7. Prior to a zoning permit, documentation from FAA that lighting meets or exceeds
FAA standards and does not interfere with air navigation.
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8. Prior to building permit, need signed drawings by a licensed engineer certifying
that it will meet local, state and federal building codes and structural standards.
Recommended Action:
The Planning Board held a Public Hearing on December 12, 2013 and voted 5 to 0 to
recommend approval of the wireless telecommunication tower with staff comments and
the addition of a ninth condition to read as follows:
Prior to the issuance of a zoning permit, that if access is not around the fee title north of
the Wallace residence, it will pass to the south only within a 30’ wide recorded easement
or fee simple owned by Gwendolyn Claymore and Curtis Marske.
It was noted that this request meets the Findings of Fact in 74-4 and is in keeping with the
comprehensive plan.
Submitted by: Aaron Holland
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PERSON COUNTY BOARD OF COUNTY COMMISIONER’S
PUBLIC HEARING NOTICE
The Person County Board of County Commissioner’s will hold a
public hearing on Monday, January 6, 2014 at 7:00 p.m. in the
County Auditorium of the Person County Office Building at 304
South Morgan Street, Roxboro, North Carolina to hear the
following:
1. Request by American Tower, Gwendolyn Claymore and
Curtis Marske for a Special Use Permit for a 330 foot
cell tower on Tax Map A23 Parcel 182, off McGhees Mill
Road, Cunningham Township.
Citizens will have an opportunity to speak regarding the above
requests.
Site-specific information is on file with the Person County
Planning and Zoning Department, 325 S. Morgan Street, Suite B.
Paula Murphy
County Planner
Publish Legal: December 28 and January 4, 2014
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SPECIAL USE PERMIT SU-03-2013
PLANNING BOARD PUBLIC HEARING DECEMBER 12, 2013
BOARD OF COUNTY COMMISSIONERS PUBLIC HEARING JANUARY 6, 2013
(SUBMITTED BY AMERICAN TOWER CORPORATION)
APPLICANT: AMERICAN TOWER CORPORATION
GWENDOLYN CLAYMORE & CURTIS MARSKE
REQUEST: SPECIAL USE PEMIT APPROVAL FOR A WIRELESS
TELECOMMUNICATIONS FACILITY
LOCATION: MCGHEES MILL ROAD
CUNNINGHAM TOWNSHIP
TAX MAP A23 PARCEL 182
RESIDENTIAL (R) ZONING DISTRICT
APPLICATION:
The County has received a Special Use Permit request from American Tower
Corporation, Gwendolyn Claymore & Curtis Marske to construct a 300 foot (which
inclueds a ten foot lightning rod) wireless telecommunications facility within a 100x100
(10,000) square foot lease area on Tax Map A23 Parcel 182 off McGhees Mill Road on
a 13.02 acre lot which contains a single family dwelling on wooded and open land. A
guyed tower that will accommodate four carriers is proposed. A telecommunication
facility is allowed with a Special Use Permit in a Residential Zoning District.
Sheet C2 and C9 indicates that the tower will be enclosed by a seven foot high chain
link fence with three strands of barbed wire. There is also a twelve foot wide double
swing gate. The fenced area will be 80’ x 80’. The facility will contain an equipment pad
and it will be unmanned but visited periodically for routine maintenance. Sheet C2 shows
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a 15’ x 60’ turnaround, two parking spaces and a 5’ x 10’ concrete pad for a proposed
generator. Section VIII (A) (1) requires that ground mounted accessory equipment and
support structures be secured and enclosed with a 6’ fence. Access to the site is off of
McGhees Mill Road. The existing lot has a thirty foot strip which extends from McGhees
Mill Road to the larger portion of the 13 acre tract. This thirty foot strip is owned in fee
simple and is not an easement as shown on the County’s GIS system.
Listed below are the Sections of the Zoning Ordinance in Note 9 that are pertinent to this
application:
VI. Telecommunications Facilities and Support Structures Permitted by
Special Use Permit.
(A) Any Telecommunications Facility or Support Structures Not Meeting the
Requirements of Section V Shall Be Permitted by Special Use Permit in all
Zoning Districts Subject to:
(1) The submission requirements of Section VI (B) below; and
(2) The applicable standards of Sections VII and VIII below; and
(3) The requirements of the special use permit general conditions in
Section 74 of the Person County Planning Ordinance.
(B) Submission Requirements for Special Use Permit Applications
(1) All special use permit applications for telecommunications facility
and support structures must contain the following:
(a) Special Use Permit application form signed by applicant.
The Special Use Permit application is included and it has been
signed by John Mabe, listed as agent.
(b) Copy of lease or letter of authorization from the property owner
evidencing applicant’s authority to pursue zoning application.
Such submissions need not disclose financial lease terms.
There is a letter of authorization signed by the owner. There is no
copy of the lease.
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(c) Written description and scaled drawings of the proposed
support structure, including structure height, ground and
structure design, and proposed materials.
(d) Number of proposed antennas and their height above
ground level, including the proposed placement of
antennas on the support structure.
There are four proposed antenna collocations shown at 255’, 265’,
280’ and 290’
(e) When locating within a residential area, a written technical and
operational analysis of why a monopole or similar structure at a
height of less than one hundred (100) feet cannot be used.
Attached is a letter from Tara Rossato, senior Real Estate and
Construction Manager, addressing the height of the tower.
(f) Line-of-sight diagram or photo simulation, showing the proposed
support structure set against the skyline and viewed from at
least four (4) directions within the surrounding areas.
This has been done and is included in the packet.
(g) A statement justifying why collocation is not feasible. Such
statement shall include:
(i) Such technical information and other justifications as are
necessary to document the reasons why collocation is not
a viable option; and
(ii) A list of the existing structures considered as possible
alternatives to the proposed location and a written
explanation why the alternatives considered were either
unavailable or technologically infeasible.
See Appendix B and letter from Tara Rossato.
(h) A statement that the proposed support structure will be made
available for collocation to other service providers at
commercially reasonable rates.
There is a letter included from American Tower confirming that
collocation is available.
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(i) Proof that the proposed special use will not materially injure
the value of the adjoining or abutting property as required by
Section 74 of the Person County Planning Ordinance.
There is a report from Robert Blackburn attached.
(j) Special use permit application fee and Cellular Tower
Recertification, Cellular Tower Fee, and/or Collocation Fee as
appropriate as listed in the Person County Schedule of Fees.
Fee was included per the Person County Ordinance.
(C) Procedure
(1) Within thirty (30) days of the receipt of an application for
administrative review, the Planning Director shall either: (1) inform the
applicant in writing the specific reasons why the application is
incomplete and does not meet the submittal requirements; or (2)
deem the application complete and meet with the applicant. If the
Planning Director informs the applicant of an incomplete application
within thirty (30) days, the overall timeframe for review is suspended
until such time that the applicant provides the requested information.
Letter sent on September 30, and November 8, 2013
(2) If an application is deemed incomplete, an applicant may submit
additional materials to complete the application. An applicant’s
unreasonable failure to complete the application within sixty (60)
business days after receipt of written notice shall constitute a
withdrawal of the application without prejudice. An application
withdrawn without prejudice may be resubmitted upon the filing of a
new application fee.
(3) A complete application for a special use permit shall be scheduled
for a hearing date as required by Section 74 of the Person County
Planning Ordinance.
(4) Applications for new support structures with proposed
telecommunications facilities shall be considered as one application
requiring a single application fee.
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(5) The posting of the property and public notification of the application
shall be accomplished in the same manner required for any special
use permit application under this Ordinance.
(6) The Planning Director must issue a written decision granting or
denying the request within one hundred-fifty (150) days of the
submission of the initial application unless:
(i) The Planning Director notified applicant that its application was
incomplete within thirty (30) days of filing. If so, the remaining
time from the one hundred-fifty (150) day total review time is
suspended until the applicant provides the missing information;
or
(ii) Extension of time is agreed to by the applicant.
Failure to issue a written decision within one hundred-fifty (150) days shall
constitute an approval of the application.
VII. General Standards and Design Requirements.
(A) Design
(1) Support Structures shall be subject to the following:
(a) Shall be designed to accommodate a minimum number of
collocations based upon their height:
(i) Support structures sixty (60) to one hundred (100) feet
shall support at least two (2) telecommunications
providers;
(ii) Support structures from one hundred (100) to one
hundred-fifty feet (150) shall support at least three (3)
telecommunications providers;
(iii) Support structures greater than one hundred-fifty (150)
feet in height shall support at least four (4)
telecommunications carriers. See Sheet C3.
(b) The compound area surrounding the monopole must be of
sufficient size to accommodate accessory equipment for the
appropriate number of telecommunications providers in
accordance with Section VII(A)(1)(a).
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(2) Stealth telecommunications facilities shall be designed to
accommodate the co-location of other antennas whenever feasible.
(1) Upon request of the applicant, the Planning Board may waive the
requirement that new support structures accommodate the co-location
of other service providers if it finds that co-location at the site is not
essential to the public interest, or that the construction of a shorter
support structure with fewer antennas will promote community
compatibility.
(B) Setbacks
(1) Property Lines. Unless otherwise stated herein, support structures
shall be set back from all property lines a distance equal to their
height measured from the base of the structure to its highest point.
The tower is shown as 300’ in height. Sheet C1 shows that the
tower meets this requirement.
(2) Residential Dwellings. Unless otherwise stated herein, monopoles,
towers and other support structures shall be set back from all off-
site residential dwellings a distance equal to the height of the
structure. There shall be no setback requirement from dwellings
located on the same parcel as the proposed structure. Existing or
replacement structures shall not be subject to a setback
requirement.
Meets this requirement
(3) Unless otherwise stated herein, all accessory equipment shall be
set back from all property lines in accordance with the minimum
setback requirements in the underlying zoning district. Accessory
equipment associated with an existing or replacement utility pole
shall not be subject to a setback requirement.
Meets this requirement.
(4) The Planning Board shall have the authority to vary any required
setback upon the request of the applicant if:
(a) Applicant provides a letter stamped by a certified structural
engineer documenting that the proposed structure’s fall zone
is less than the actual height of the structure.
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(b) The telecommunications facility or support structure is
consistent with the purposes and intent of this Ordinance.
(C) Height
(1) In non-residential districts, support structures shall be designed to
be the minimum height needed to meet the service objectives.
(2) In residential districts, support structures shall not exceed a height
equal to one hundred ninety-nine (199) feet from the base of the
structure to the top of the highest point, including appurtenances.
Any proposed support structure shall be designed to be the
minimum height needed to meet the service objectives.
As noted this is a proposed 300’ tower located in a Residential
District
(3) In all zoning districts, the Planning Board shall have the authority to
vary the height restrictions of this section upon the request of the
applicant and a satisfactory showing of need for a greater height.
With its waiver request the applicant shall submit such technical
information or other justifications as are necessary to document the
need for the additional height to the satisfaction of the Planning
Board.
(D) Aesthetics
(1) Lighting and Marking. Telecommunications facilities or support
structures shall not be lighted or marked unless required by the
FCC or the FAA.
Staff recommends that the lighting used should prevent the ground
scatter effects of lighting.
(2) Signage. Signs located at the telecommunications facility shall be
limited to ownership and contact information, FCC antenna
registration number (if required) and any other information required
by government regulation. Commercial advertising is strictly
prohibited.
Sheet C12 shows the proposed signage which is varying in size.
(3) Landscaping. In all districts, the Planning Board shall have the
authority to impose reasonable landscaping requirements
surrounding the accessory equipment. Required landscaping shall
be consistent with surrounding vegetation and shall be maintained
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by the facility owner. The Planning Board may choose to not
require landscaping for sites that are not visible from the public
right-of-way or adjacent property or in instances where in the
judgment of the Planning Board, landscaping is not appropriate or
necessary.
Sheet C2.1 shows the landscaping plan which has a 20’ wide
landscape buffer on three sides with a total of 13 leyland cypress.
(E) Accessory equipment, including any buildings, cabinets or shelters, shall
be used only to house equipment and other supplies in support of the
operation of the telecommunication facility or support structure. Any
equipment not used in direct support of such operation shall not be stored
on the site.
The accessory equipment must conform to the setback standards of the
applicable zone. In the situation of stacked equipment buildings, additional
screening/landscaping measures may be required by the Planning Board.
VIII. Miscellaneous Provisions.
(A) Fencing
(1) Ground mounted accessory equipment and support structures shall
be secured and enclosed with a fence not less than six (6) feet in
height as deemed appropriate by the Planning Board.
(2) The Planning Board may waive the requirement of Subsection (1)
above if it is deemed that a fence is not appropriate or needed at
the proposed location.
(B) Abandonment and Removal. If a support structure is abandoned, and it
remains abandoned for a period in excess of twelve (12) consecutive
months, the County may require that such support structure be removed
only after first providing written notice to the owner of said structure and
giving them the opportunity to take such action(s) as may be necessary
to reclaim said structure within thirty (30) days of receipt of written notice.
In the event the owner of the support structure fails to reclaim said
structure within the thirty (30) day period, they shall be required to
remove it within six (6) months thereafter. The County shall ensure and
enforce removal by means of its existing regulatory authority.
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(C) Multiple Uses on a Single Parcel or Lot. Telecommunications facilities
and support structures may be located on a parcel containing another
principal use on the same site or may be the principal use itself.
PHYSICAL CHARACTERISTICS:
Watershed: Not located within a Person County designated watershed.
Flood Hazard: There are no one hundred flood areas.
CHARACTER OF THE SURROUNDING AREA:
The property in question consists of 13.02 acres, contains a single family dwelling and is
mostly cleared land with some woods. The area is primarily large lots with some lake
lots.
ORDINANCE PROVISIONS:
Article VII, Section 74;
74-1 Special Use Permits may be issued by the County Commissioners for the uses
mentioned under the Special Uses as pertains to each district.
A. An application for a Special Use Permit must be submitted to the Planning and
Zoning Department at least four weeks prior to the regular scheduled Planning
Board meeting at which it is to be reviewed. Twenty-four copies of the site plan,
prepared by a North Carolina registered land surveyor, engineer or architect,
shall accompany the application. The plan, drawn to scale, shall depict the
following;
1) The boundary of the lot(s) to be developed labeled with bearings and
distances, total gross land area, location of easements, utilities, adjacent road
names and numbers;
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2) Name of the project, property owner and applicant, vicinity map, north arrow,
scale, date of plan preparation and subsequent revisions dates;
3) Topography of site, at contour interval no greater than ten feet, location of
perennial and intermittent waters, 100 year flood plains;
4) Location and approximate size of all existing and proposed buildings and
structures within the site and existing buildings and structures within five
hundred feet adjacent thereto;
5) Proposed points of ingress and egress together with the proposed pattern of
internal circulation;
6) Existing and proposed parking spaces;
7) Proposed provisions for water supply and sewage disposal;
8) If the site is located in a designated drinking water supply watershed, the plan
shall also:
a. depict the location of existing and proposed impervious surfaces and
respective totals in square fee.
b. The total land area of the lot outside of the road right of way in square
feet.
74-2 The Planning Board and County Commissioners shall each hold a public hearing
at which all interested persons shall be permitted to testify.
74-3 The Planning Board shall forward its recommendation to the County
Commissioners within sixty days after the meeting at which the application is
heard.
74-4 On receiving the recommendation of the Planning Board’ the County
Commissioners shall consider the application and said recommendation and may
grant or deny the Special Use Permit requested. The Special Use Permit, if
granted, shall include such approved plans as may be required. In granting the
permit, the County Commissioners shall find:
1. that the use will not materially endanger the public health or
safety if located where proposed and developed according to
the plan as submitted and approved.
2. that the use meets all required conditions and specifications.
3. that the use will not substantially injure the value of adjoining
or abutting property, or that the use is a public necessity, andd
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4. that the location and character of the use if developed
according to the plan as submitted and approved will be in
harmony with the area in which it is to be located and in
general conformity with the comprehensive plan.
74-5 In granting the permit, the Planning Board may recommend and the County
Commissioners may designate such conditions, in addition and in connection
therewith, as well, in its opinion, assure that the use in its proposed location be
harmonious with the area in which it is proposed to be located and with the spirit of
this ordinance. All such additional conditions shall be entered in the minutes of the
meeting at which the permit is granted and also on the certificate of the Special
Use Permit or on the plans submitted therewith. All specific conditions shall run
with the land and shall be binding on the original applicants for the Special Use
Permit, their heirs, successors and assigns.
74-6 If the Planning Board recommends the disapproval of the Special Use Permit, and
the County Commissioners denies the permit, each body shall enter the reasons
for its action in the minutes of the meeting at which the action is taken.
74-7 No appeal may be taken to the Board of Adjustment from the action of the County
Commissioners in granting or denying a Special Use Permit. Any such action by
the County Commissioners shall be considered as the equivalent of action on a
proposed zoning amendment and shall be reviewed only in the same manner as
action on a proposed amendment.
74-8 In addition to the specific conditions imposed by the regulations in this Article and
whatever additional conditions the County Commissioners deem reasonable and
appropriate, special uses shall comply with the height, yard, area and parking
regulations for the use district in which they are permitted unless otherwise
specified.
Section 160-5(B) of the Zoning Ordinance states “The Planning Board shall provide a
written recommendation to the Board of County Commissioners that addresses that the
proposed amendment is consistent with the comprehensive plan, but a comment by the
Planning Board that a proposed amendment is inconsistent with the comprehensive plan
shall not preclude consideration or approval of the proposed amendment by the Board of
County Commissioners. Prior to adopting or rejecting any zoning amendment, the Board
of County Commissioners shall adopt a statement describing whether its action is
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consistent with an adopted comprehensive plan and why such action is reasonable and
in the public interest.
The Person County Land Use Plan’s “Future Land Use Map” shows this area as Rural
Residential/Agricultural. It is defined as low-density residential (single site-built and
manufactured homes); agriculture, forestry, churches; very limited commercial, office, or
public/institutional uses meeting locational criteria. The Land Use Plan states the need to
provide high technology fiber optics to attract economic development.
If a Special Use Permit is granted, staff recommends the following considerations and
conditions to be attached to the permit:
1. The Applicant shall provide a complete structural report,
with calculations, to be reviewed and verified prior to the
issuance of the Building Permit.
2. The tower shall have a finished height of no more than the
permitted height above pre-construction grade.
3. The self support tower shall be completely constructed and
ready for use no later than 24 months from the date of the
Special Use Permit or the Permit shall be deemed to have
expired and of no use or effect.
4. The applicant is responsible to have an engineer certify
that the tower meets the requirements of the approved
plans prior to the issuance of a Certificate of Occupancy.
5. American Tower Corporation shall not be permitted to
actually provide service commercially until the Certificate of
Occupancy or its functional equivalent is issued or risk
forfeiting its Permit.
6. The applicant will use the type of lighting that will prevent
the ground scatter effects of lighting. The choice of
methodologies utilized is up to the Permittee as long as it
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has the intended effect of preventing the ground scatter
effects of lighting.
7. Prior to a zoning permit, documentation from FAA that
lighting meets or exceeds FAA standards and does not
interfere with air navigation.
8. Prior to a building permit, need signed drawings by a
licensed engineer certifying that it will meet local, state and
federal building codes and structural standards.
The Board also needs to address the findings of fact in Section 74-4 and that
the use is consistent with the comprehensive plan.
PLANNING BOARD REVIEW:
The Planning Board held a Public Hearing on December 12, 2013 and voted 5 to
0 to recommend approval of the wireless telecommunication tower with staff
comments and the addition of a ninth condition to read as follows:
Prior to the issuance of a zoning permit, that if access is not around the fee title
north of the Wallace residence, it will pass to the south only within a 30’ wide
recorded easement or fee simple owned by Gwendolyn Claymore and Curtis
Marske.
It was noted that this request meets the Findings of Fact in 74-4 and is in keeping
with the comprehensive plan.
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November 18, 2013
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PERSON COUNTY BOARD OF COMMISSIONERS NOVEMBER 18, 2013
MEMBERS PRESENT OTHERS PRESENT
November 18, 2013
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Stories Creek Elementary – Contact: Amanda Bedo
Request: $600 for 50 recycling bins and adhesive vinyl
Granted: $1250 to purchase bins that will be placed in classrooms, offices, copy room
and cafeteria to collect recycling. Plus, adhesive vinyl to label each bin.
Estimated amount to be recycled: 2 tons/year
Person High School – Contact: Ashley Clayton
Request: $2,875 for 125 recycling bins.
Granted: $2,875 to purchase bins that will be placed in each classroom to collect
recyclables
Estimated amount to be recycled: 18 tons/year
Roxboro Community School – Contact: MacBeth Ahrens
Request: $14,653 for t-shirts, hats, magnets, pencil and banners to promote recycling.
Also funds to build a shelter to protect recycling from inclement weather and bins to use
inside and outside to hold recyclable materials.
Granted: $3,300 to purchase 75 recycling bins for inside use and 16 recycling bins with
lids for outside storage
Estimated amount to be recycled: 8.55 tons/year
Person County Schools – Contact: Jerry Ball
Request: $14,000 for additional pick up on Tuesdays.
Granted: $7,065 to be used to contract with a private hauler for additional pick ups
Estimated amount to be recycled: 50+ tons/year
Commissioner Blalock presented Mr. Jerry Ball, Ms. MacBeth Ahrens and Ms.
Ashley Clayton with recycling posters to display at their respective schools. Ms.
Amanda Bedo was not able to attend the meeting.
INFORMAL COMMENTS:
The following individual appeared before the Board to make informal comments:
Ms. Sandra Garland of 636 Gentry Dunkley Road, Roxboro, and President of the
Person County Needleworkers, Inc., addressed the Board on recent correspondence
received from Diane Cox, Director of the state agency that manages the Senior Center
that gave notice to the Needleworkers group to vacate the Senior Center space within 30
days. Ms. Garland noted that a meeting was held with Diane Cox whereby Ms. Cox
offered the Needleworkers group to meet at the Senior Center and utilize 1,000 cubic feet
of storage space with all items in closed containers. Ms. Garland stated in order for the
Needleworkers group to produce the usual 3,000-5,000 items a year for the needy, that
small amount of storage space is not an option. Ms. Garland reminded the group that the
Needleworkers group have used space in the Senior Center since 1984 and requested the
Board of Commissioners to assist in a solution for this group of volunteers for a safe,
accessible place to meet and produce items for the needy in Person County.
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APPROVAL OF MINUTES:
A motion was made by Commissioner Blalock, and carried 4-0 to approve the
minutes of October 28, 2013 and November 4, 2013.
OLD BUSINESS:
APPOINTMENT TO THE JURY COMMITTEE:
Clerk to the Board, Brenda Reaves stated at the Board’s last meeting on
November 4, 2013 an item was added to the agenda related to a current vacancy on the
Jury Committee whereby the Clerk of Court, Deborah Barker called upon the Board of
Commissioners to recruit, nominate and appoint an individual to fill the vacancy so that
the duties to complete the jury pool could be fulfilled during the month of November.
A motion was made by Commissioner Puryear on November 4, 2013 and
carried 4-0 to nominate for appointment, Lois Winstead, if she would be willing to
serve. Clerk to the Board, Brenda Reaves contacted Ms. Winstead on November 5, 2013
and she was appreciative of the nomination however she declined to serve in this
capacity.
Clerk of Court, Deborah Barker recruited Bayard Crumpton noting he is willing
to serve as the county appointee. Upon poll of the Board completed on November 7,
2013, it was the unanimous consensus to accept Bayard Crumpton by nomination for
appointment as the county appointee on the Jury Commission.
Ms. Reaves requested the Board to consider official appointment of Bayard
Crumpton to the Jury Commission for a term to June 30, 2015 with the appointment
effective November 7, 2013.
A motion was made by Commissioner Puryear and carried 4-0 to appoint Bayard
Crumpton to the Jury Commission effective November 7, 2013 for a term to June 30,
2015.
FOLLOW-UP ON KIRBY REBIRTH PROJECT REQUEST:
County Manager, Heidi York reminded the Board that at the November 4, Board
of Commissioners Meeting, a request was brought forward seeking funding to remediate
termite damage to the foundation of the Kirby Cultural Arts Complex. The cost estimate
was provided by the architect firm, MHAworks, for $110,000 to repair the damaged areas
plus an additional $10,000 in engineering fees, for a total cost of $120,000. The Board
voted to suspend all work with MHAworks on November 4, 2013. Ms. York confirmed
there was no formal contract in place between the County and MHAworks for the
remediation of termite damage at the Kirby.
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Ms. York stated due to the significant amount of damage, the County Building
Inspections requires the County to contract with an engineer to provide specifications for
repair. It should also be noted that Building Code requires an engineer for any projects
costing over $90,000, and this project fits that criteria. Due to its complexity, Ms. York
stated this project will have to be completed in 3 phases, taking up to two months:
1) Phase 1 – have a contractor remove the floor so an engineer can assess the
damage.
2) Phase 2 – the engineer will assess the precise damage and provide a repair plan
and bid documents.
3) Phase 3 – the County will bid out the project to contractors.
Ms. York presented to the Board consideration to use the engineering firm of
Gardner & McDaniel of Durham noting their estimated engineering fees for this project
is $4,800. Ms. York clarified in the case of architects/engineers; local government
guidelines only require use of the bid process if the fee is over $50,000. If under $50,000,
units of local government can exempt themselves from the bid process.
Ms. York recommended the Board to appropriate the initial full amount at
$120,000 to the project and outlined the two options for the Board’s consideration: delay
the project and include the $120,000 in the FY14-15 Capital Improvement Plan; or
appropriate $120,000 from the County Fund Balance to allow the project to remain on
schedule.
Commissioner Puryear stated he had no confidence in MHAworks and moved to
make the following motion.
A motion was made by Commissioner Puryear and carried 4-0 to appropriate
$120,000 from the County Fund Balance in the current budget year using Gardner &
McDaniel of Durham for the engineering services to remediate termite damage to the
foundation of the Kirby Cultural Arts Complex thereby authorizing the exemption of the
bid process for the engineer.
Ms. York advised that Kirby Rebirth project is being funded with community
contributions, not county dollars noting the action by the Board to suspend work with
MHAworks will result in $15,000 that has been paid to MHAworks for work completed
on the project to be forfeited should another architect be selected to complete the project.
Other county projects that the County has been working on with MHAworks include: 1)
a window renovation project that has been completed in the amount of $8,000 and 2) an
update to the Recreation Master Plan that is being funded through Health Department
grant funds, not local dollars. Ms. York confirmed the Health Department grant was
drawn down and paid to MHAworks however the Master Plan work has not been
completed. Ms. York stated MHAworks will refund the grant funds to the County if the
project is pulled and the work is not completed.
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NEW BUSINESS:
AN OVERVIEW OF SELF-FUNDED INSURANCE:
County Manager, Heidi York stated during the insurance renewal for Fiscal Year
2013-2014 a hybrid self-funding health insurance option was presented to the
Commissioners for consideration as an alternative to a fully-insured benefit plan.
Although, the Board voted to remain fully-insured, Ms. York noted as the Fiscal Year
2014-2015 insurance renewal period is approaching, the self-funded option merits some
discussion and review. Ms. York introduced Mr. Bryan Bickley of Scott Benefit Services
to provide an overview of the self-funded insurance option and further explain fully-
insured versus self-insured. With the constant changes in health care and escalating costs
of providing benefits, Ms. York stated it is very important for the Board to explore all
options as the County enters into the 2014-2015 insurance renewal period.
Mr. Bickley stated his goal was to provide a brief overview of self-funding in
general for the Board’s information to use for evaluation with data in early 2014. Mr.
Bickley noted for employers with 200 plus employees, self-funding options were of more
merit. Mr. Bickley stated the County had limited data with Blue Cross to review noting
he would be meeting with the Human Resources Director to evaluate funding of the
County’s insurance with unlimited Coventry data. Mr. Bickley noted the Accountable
Care Act has provisions that restrict what types of coverage in a fully insured
environment, specifically new fees and taxes for all health plans but even more so in fully
insured plans over the self-funded plans. Mr. Bickley stated there are three new
Accountable Care fees and taxes effective in 2014, two apply to both fully funded and
self-funded and the third related to a health insurance industry fee was originally set up
for fully insured insurance companies to pay but that fee is being is passed along to the
customer.
Mr. Bickley proceeded to following presentation for the Board information:
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Vice Chairman Jeffers asked what the advantage of the County self-funding was
over the fully funded as the fully funded plan is a fixed rate and the County can budget
such. Mr. Bickley stated in a five-year period, the County will win approximately three
years, break even one year and lose one year noting the key is budgeting at the
appropriate level so those three years that the County does well builds up a reserve for the
bad years.
Mr. Bickley stated an approximate 10% savings with the self-funding plan over
the fully insured environment. Mr. Bickley noted the County is getting a 62% discount
with Coventry and the necessary claims data (ideally two years of data) to fund at the
appropriate level. Mr. Bickley suggested the Board to review the fully insured relative to
self-funding comparatively of the advantages and disadvantages.
Vice Chairman Jeffers stated the need for more data noting the County is in its
first year with Coventry and has a relatively young work force reiterating the fixed rate is
a known budget cost.
Commissioner Puryear asked Mr. Bickley to explain the denied claim process.
Mr. Bickley stated typically the County would pay a third party administrator to
administer the plan and resolve grievances such as appeals. Examples of a third party
include MedCost, Blue Cross and Coventry. Mr. Bickley noted as long as the claim was
paid under the contract of the summary plan description, the plan will cover the cost with
the County’s responsibility for amount beneath the deductible and the insurance would
pay above the deductible.
STRATEGIC PLAN UPDATE:
Assistant County Manager, Sybil Tate told the Board the Strategic Plan groups
have been working hard to develop performance measures and actions to continue to
make progress on the strategic plan. After almost three years of progress on the plan,
there are many objectives that have been completed and some that needed updating. Ms.
Tate noted new interest from new organizations that would like to participate in the plan,
so some new objectives have been added. In addition, Ms. Tate stated that due to the
amount of effort needed to identify measures and actions, the groups have extended goals
and actions to Fiscal Year 2017 noting the desire of the groups that the strategic plan is a
living document and needs to have the ability to be flexible and change as circumstances
change.
Ms. Tate presented to the Board sample action plans and lists of indicators from
the Re-Imagine our County for a Better Future group and the Protect Our Land group and
requested feedback.
Ms. Tate noted last year, the Board received a list of priorities from each Strategic
Plan group during the budget retreat. Ms. Tate stated staff will work with each group and
the Executive Committee to select priority items from the Action Plans, as well as the
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cost of implementing those actions and a timeline in order to present them at the annual
budget retreat for funding consideration.
Commissioner Blalock challenged the students in the audience to get involved
with the community through participation with the County’s Strategic Plan.
Vice Chairman Jeffers noted the participation of the community providing input
and advocated for a consultant’s opinion for further implementation of measures and
actions.
Commissioner Puryear agreed with Vice Chairman Jeffers noting his top priority
for the County is to improve infrastructure, i.e. broadband, public communication as well
as the ability to offer job training at the local college for any businesses that located in
Person County.
FARMLAND PROTECTION PLAN:
Assistant County Manager, Sybil Tate reminded the Board that the Piedmont
Conservation Council presented information to the Board in September about their
organization and discussed the types of projects that the Piedmont Conservation Council
has supported in surrounding counties, such as developing a Farmland Protection Plan.
Ms. Tate noted the Board expressed interest in creating a Farmland Protection Plan for
Person County at that time.
Ms. Tate noted two representatives from Person County attended the Piedmont
Conservation Council’s meeting in October and shared the Board’s interest in moving
forward with a Farmland Protection plan with the Piedmont Conservation Council. The
Piedmont Conservation Council directed its Executive Director, Jacob Leech to move
forward with the process to secure grant funds to create a Person County Farmland
Protection Plan noting the grant application is due December 16, 2013. By August 2014,
Person County will know the results of the grant award.
Mr. Leech noted the allocation from the ADFP for Farmland Protection Plans has
decreased to $14,000 this year. As a result, Ms. Tate stated Person County will need to
secure an additional $5,000-$6,000 cash match to move forward with the plan. Staff
members from Extension and the Soil and Water Office have visited with stakeholder
organizations in the county to ask for contributions. While these organizations have
expressed interest in providing funding for the plan, they have also asked if the County
could provide $2,000 of the $5,000-$6,000 for the plan.
Ms. Tate noted in addition to the $5,000-$6,000 in cash match that is needed,
Person County employees will need to provide $5,000- $6,000 of in-kind match. The in-
kind match can be achieved through staff time spent at meetings, interviews, etc.
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Mr. Leech stated the objectives of the Farmland Protection Plan are to identify
goals, strengths and weaknesses to preserve farmland and open space and to protect long
term agricultural economy viability as well as preserve the agriculture heritage in the
County.
Ms. Claudia Berryhill, one of the County representatives for the Piedmont
Conservation Council advocated for the Board’s approval to proceed with the Farmland
Protection Plan.
Vice Chairman Jeffers asked the County Attorney if a conflict of interests is
present due to him serving on the state committee. County Attorney, Ron Aycock stated
there was no conflict of interest issue.
County Manager, Heidi York recounted the total cost is $20,000 with the possible
grant award of $14,000 with the local match at $6,000. Of the $6,000 local match, a
request is made to the Board for $2,000 with the remaining $4,000 to be funded by
community organizations.
A motion was made by Commissioner Puryear and carried 4-0 to appropriate
$2,000 from the County’s Contingency Fund for the Person County Farmland Protection
Plan and to allow County staff to provide $5,000-$6,000 of in-kind match.
AN ORDINANCE PROHIBITING THE “OPEN CARRYING” OR DISPLAYING
OF WEAPONS ON COUNTY PROPERTY AND DIRECTING THE POSTING OF
NOTICES TO THAT EFFECT:
County Attorney, Ron Aycock stated the proposed Ordinance prohibiting the
open carrying or displaying of weapons on County property and directing the posting of
notices to that effect has resulted from three recent incidents where an individual brought
a non-concealed weapon onto county-owned properties. Mr. Aycock noted the proposed
Ordinance before the Board supplements the 1995 Ordinance prohibiting the carrying of
concealed weapons on County property and bans non-concealed weapons from County
property in accordance with the current General Statutes and authorizes the County
Manager to post signage in appropriate locations.
Mr. Aycock told the group the Board is not required to have a public hearing but
may call for a public hearing if so desired. The Board may adopt the proposed Ordinance
as presented at the First Reading by unanimous vote or by simple majority vote at the
Second Reading.
Vice Chairman Jeffers requested clarification of the language used in Section 2
and Section 3 related to a handgun or weapon permittee may, at the designated parking
area of a facility, secure the handgun or weapon in a locked vehicle within the trunk,
glove box, or other enclosed compartment or area within or on the motor vehicle for
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individuals with conceal carry permits only. Mr. Aycock responded the intent was to
prohibit open carrying or displaying of weapons on County property. Vice Chairman
Jeffers stated support for individuals without conceal carry permits to be allowed to
secure a handgun or weapon in a locked vehicle within the trunk, glove box, or other
enclosed compartment or area within or on the motor vehicle in designated parking areas
in the County. In addition, Vice Chairman Jeffers advocated for the language of the
definition of a pocket knife to be expanded.
It was the consensus of the Board for the County Attorney to revise language in
the proposed Ordinance and to bring back to the Board at its next meeting on December
2, 2013.
BROMMA PROPERTY PURCHASE AGREEMENT:
County Manager, Heidi York presented a draft letter addressed to the realtor
representing the owner of the Bromma property for the Purchase Agreement by and
between the County and Danny Talbert to extend the contract closing from December 1,
2013 to January 1, 2014 to enable the owner more time to attempt to secure the necessary
zoning change from the City of Roxboro. In addition, per the contract, the due diligence
period ends on November 15, 2013 and Ms. York recommended extending this date to
December 15, 2013. Ms. York announced that she was told the City of Roxboro will be
placing the rezoning request on the Council’s agenda for December 10, 2013. Ms. York
stated the other two contingencies have been done; the environment assessment has been
completed and the railroad easement has been granted to Person County.
A motion was made by Commissioner Blalock and carried 3-1 to approve the
letter addressed to the realtor representing the owner of the Bromma property for the
Purchase Agreement by and between the County and Danny Talbert to extend the
contract closing from December 1, 2013 to January 1, 2014 and the due diligence date
from November 15, 2013 to December 15, 2013. Commissioner Puryear cast the lone
dissenting vote noting the timing is not right for this project and he did not support the
additional burden on the taxpayers when other locations were available at lower costs.
Commissioner Blalock countered that the intent of the project was to merge two agencies
(Person Industries and Person County Recycling Center) into one county-owned location
thereby creating less expenses (currently paying rent both existing facilities) and
increased efficiency noting the Bromma property provided the least expensive option of
the seven properties reviewed. Commissioner Puryear added he had a conversation with
Commissioner Newell in the hospital and he was not in favor of extending the contract
closing. Chairman Clayton commented that this project, if approved, may open up some
space that could be used temporarily for programs at the Senior Center, if needed.
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Due to the guest speakers had not arrived to the meeting related to the Status
Update on the Upper Neuse River Basin Association Activities, Chairman Clayton
proceeded with the agenda to Chairman, Manager, Commissioner Reports as well as the
scheduled Closed Session.
CHAIRMAN’S REPORT:
Chairman Clayton announced the Economic Development Commission would be
meeting on Thursday, November 21, 2013 at 8:00 am in the Tax Office Conference
Room noting Charles Hayes with the Research Triangle Regional Partnership would be
presenting a funding request for consideration.
Chairman Clayton clarified for the group in attendance that the current Senior
Center facility is owned by the City of Roxboro and the programs are operated through a
non-profit.
Chairman Clayton stated there are many ribbon cuttings scheduled for this week
and for anyone interested to contact him or the Chamber of Commerce for detailed
information.
MANAGER’S REPORT:
County Manager, Heidi York informed the group that the Helena Steering
Committee has been meeting and working to develop a community survey tool to receive
input related to the desired amenities for that site as well as planning a community forum
and a Speaking Tour with civic groups.
Ms. York requested Board direction related to the County allowing MHAworks to
complete the work on the Recreation Master Plan or if she should pursue a refund.
Ms. York clarified the County Inspection Department had received complaints
related to the safety issues of the current Senior Center facility to which the inspection
called for the City of Roxboro to complete a fire inspection as well as have a structural
engineer’s assessment within thirty days.
Ms. York stated she would be meeting with Commissioner Newell as a follow up
to the Board meeting.
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COMMISSIONER REPORT/COMMENTS:
Commissioner Blalock reported the following:
• She is the commissioner representative on the Senior Center Board and their
next meeting is in early December.
• Explained to the group that each commissioner has additional community
committee/board meetings they attend on a regular basis.
• Stated she would be speaking to students at Person High School on Thursday,
November 21, 2013, and
• She would attend a community visioning meeting on Tuesday, November 19,
2013 at Roxboro Baptist Church at 6:30 pm.
Commissioner Puryear has no report but thanked the group of students attending
the meeting and encouraged them to stay active in the community.
Vice Chairman Jeffers reported that he and the County Manager are working on
organizing a Youth Advisory Committee for Person County and welcomed students in
the audience to consider serving and/or providing input.
Vice Chairman Jeffers stated he recently attended a NACo sponsored Rural
Policy Research Institute Conference in Nebraska that focused on data and research
analysis for rural counties.
Following Commissioner Comments, it is the consensus of the Board to enter
Closed Session in their usual Boardroom 215. Upon the return to open session after
Closed Session, the regular meeting would continue in the Auditorium for the remaining
item on the agenda.
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CLOSED SESSION #1
A motion was made by Commissioner Puryear and carried 4-0 to enter Closed
Session per General Statute 143-318.11(a)(6) to review personnel performance at 10:37
am in the Boardroom 215 with the following individuals permitted to attend: County
Manager, Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron Aycock
and Assistant County Manager, Sybil Tate.
Chairman Clayton called the Closed Session to order at 10:47 am.
A motion was made by Commissioner Blalock and carried 4-0 to return to open
session at 11:07 am.
It was the consensus of the Board to direct the County Manager to extend an
invitation to the City of Roxboro for a meeting to include Chairman Clayton, Vice
Chairman Jeffers, County Manager, Heidi York, Mayor Newell, Mayor Pro Tem Davis
and City Manager Stephen Steese.
The Board returned to the Auditorium and reconvened the meeting at 11:13 am.
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STATUS UPDATE ON UPPER NEUSE RIVER BASIN ASSOCIATION
ACTIVITIES:
Chairman Clayton gave the floor to Mr. Jim Wrenn, legal counsel assisting
Granville County and the other participating jurisdictions related to the joint operation
stormwater program, Mr. Forrest Westall, Executive Director of the Upper Neuse River
Basin Association (UNRBA), Mr. Kelway Howard, Stormwater Utility Engineer and
Henrietta Locklear, Director of the Stormwater Utility with Raftelis Consulting to
provide an update and answer questions about what services the utility is providing and
issues across the jurisdictions.
Person County is a member of UNRBA along with thirteen other jurisdictions
located in the watershed. The primary goal of the UNRBA is to serve the members of the
organization and help them collectively address concerns about the restrictive nature of
the Falls Lake Rules.
Mr. Westall gave the Board an overview of the role of the UNRBA. Mr. Westall
stated water monitoring is scheduled to begin in the spring of 2014 and take place for a
minimum of four and up to five years to collect the appropriate data to legally request the
state to reduce the mandated requirements. Mr. Westall reminded the Board that Stage II
will be mandated in 2021-2043 and is estimated to cost $1-$2 billion for implementation
across the watershed.
Ms. Locklear updated the Board that the Stormwater Utility represents joint
operation for Granville and Person Counties and the Towns of Butner and Stem and the
City of Creedmoor for group resources for new development, work plan reviewing
budget and planning for the next year as well as keeping the billing systems up to date.
Ms. Locklear stated 36 permits were issued with only two that were over the threshold
requiring engineer review. When asked about the fee structure across jurisdictions, Mr.
Wrenn stated the fees are used for testing, dues, technology assessment, staffing and that
uniformity across the jurisdictions creates a core level of complexity to implement the
rules in a more efficient way through UNRBA.
Chairman Clayton told the group of a particular case that he thought, in his
opinion, had been assessed with excessive fees noting the impervious nature of the soil is
not taken into account. Chairman Clayton requested the representatives present to review
any such possibility to lobby for an amendment to the state to consider the nature of the
soil.
Chairman Clayton announced the next UNRBA meeting will be held on
Wednesday, November 20, 2013 at 9:30 am in the Butner Town Hall facility.
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ADJOURNMENT:
A motion was made by Vice Chairman Jeffers and carried 4-0 to adjourn the
meeting at 11:51 am.
_____________________________ ______________________________
Brenda B. Reaves Jimmy B. Clayton
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
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PERSON COUNTY BOARD OF COMMISSIONERS DECEMBER 2, 2013
MEMBERS PRESENT OTHERS PRESENT
December 2, 2013
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Commissioner Blalock nominated Commissioner Jeffers as Vice Chairman.
Commissioner Puryear nominated Commissioner Newell as Vice Chairman.
A motion was made by Commissioner Puryear and carried 5-0 to close the
nominations for Vice Chairman. Chairman Clayton asked the Board members to cast
their votes for Vice Chairman by raising hands.
Commissioners Newell and Puryear voted for Commissioner Newell as Vice
Chairman.
Chairman Clayton and Commissioners Blalock and Jeffers, voted for
Commissioner Jeffers as Vice Chairman.
Chairman Clayton declared Commissioner Jeffers the Board’s Vice Chairman by
majority vote.
APPROVAL OF BONDS FOR THE REGISTER OF DEEDS, TAX
ADMINISTRATOR, AND FINANCE DIRECTOR:
County Attorney, Ron Aycock stated Chapter 161(Register of Deeds) and 162
(Sheriff) of the North Carolina General Statutes requires the Board of County
Commissioners to approve the official bonds at the first meeting in December. The Bonds
are a continuation of existing bonds amounts and were secured for those elected officials
by the County Human Resources Director, who also serves as Insurance Liaison. Mr.
Aycock noted the Human Resources Director provided information that the Sheriff’s
bond is for the length of his term, currently to December, 2014.
Mr. Aycock requested the Board to approve the annual Bonds of the Register of
Deeds in the amount of $50,000 and $100,000 each for the Tax Administrator and
Finance Director and to reaffirm the Bond of the Sheriff. Mr. Aycock confirmed the
amount of each Bond is dictated by legislature.
A motion was made by Vice Chairman Jeffers and carried 5-0 to approve the
Bonds of the Register of Deeds, Tax Administrator, Finance Director and to reaffirm the
Bond of the Sheriff as presented by the County Attorney.
DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA:
A motion was made by Commissioner Blalock and carried 5-0 to approve the
agenda with the following adjustments:
• To add to the agenda an item for CDBG MONTHLY REPORTING as Item #12
• To reverse the order of the Closed Sessions on the agenda
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INFORMAL COMMENTS:
The following individuals appeared before the Board to make informal comments:
Ms. Christy Bondy of 7 Arrowwood Court, Durham, and Person County Library
Director, expressed her concerns to the Board related to an incident within the Library
when an individual was open carrying a gun on her side. When approached by staff to
ask the woman to lock the weapon in her vehicle noting there were families with children
in the library, Ms. Bondy stated the woman complied with the request and challenged
staff that the sign posted listed no concealed weapons. Ms. Bondy stated the library
averages 500 people per day and her concerns relate to the safety of the visitors as well as
the library staff.
Mr. Russell Thomas of 180 Fairway Drive, Roxboro, a retired special agent with
military and law enforcement background and currently a licensed private investigator
and an instructor for concealed carry requested the Board to consider tabling the
enactment of the Ordinance prohibiting the Open Carrying or displaying of weapons on
county property and directing the posting of Notices to that effect until he could provide a
further presentation why the proposed ordinance was not appropriate or within the law.
Mr. Thomas encouraged the Board to take additional time for further examination before
taking action.
APPROVAL OF MINUTES:
A motion was made by Vice Chairman Jeffers and carried 5-0 to approve the
minutes of November 15, 2013.
TAX ADJUSTMENTS FOR NOVEMBER 2013:
A motion was made by Vice Chairman Jeffers and carried 5-0 to approve the
Tax Releases for the month of November 2013 and the November 2013 NC Vehicle Tax
System pending refunds.
OLD BUSINESS:
AN ORDINANCE PROHIBITING THE “OPEN CARRYING” OR DISPLAYING
OF WEAPONS ON COUNTY PROPERTY AND DIRECTING THE POSTING OF
NOTICES TO THAT EFFECT:
County Attorney, Ron Aycock stated that following discussion at the Board’s
November 18, 2013 meeting, the proposed Ordinance prohibiting the Open Carrying or
displaying of weapons on county property and directing the Posting of Notices to that
effect had been revised to clarify several issues. Mr. Aycock outlined the revised
ordinance:
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1-Reference to “permittee” has been omitted and now references the owner or anyone
else permitted by the owner to have possession of the weapon.
2-It is made expressly clear that a rifle or shotgun may, at the designated parking area of
a facility, be secured by locking it in the passenger compartment of a motor vehicle.
3-“pocket knife” definition has been omitted and replaced by a general prohibition on
openly carrying any knife with a blade length exceeding 4 inches. Mr. Aycock added the
Board may want to omit reference to a knife or further consideration a longer blade
length for general prohibition.
Mr. Aycock stated since the ordinance was introduced and discussed at the
November 18, 2013 meeting it may be adopted by a simple majority vote.
Mr. Aycock noted NC law during the General Assembly’s last session did not
have any effect on the authority by local governments related to open carry and in fact,
the same bill that restricted the conceal carry authority reiterated the authority to regulate
open carry.
Vice Chairman Jeffers stated support for further research and offered the
following motion:
A motion was made by Vice Chairman Jeffers and carried 5-0 to table action
related to the proposed Ordinance Prohibiting the “Open Carrying” or Displaying of
Weapons on County Property and directing the Posting of Notices to that effect.
NEW BUSINESS:
PUBLIC SAFETY COMMUNICATION/BROADBAND UPDATE:
Assistant County Manager, Sybil Tate reminded the Board that at its October 21,
2013 meeting, staff was directed to fix the existing public safety equipment and provide
coverage maps for the public safety communication system.
Ms. Tate presented coverage maps for both the public safety and the broadband
project noting in order to achieve the coverage illustrated in the maps, the county will
need to build four towers at 250 ft. For comparison purposes, staff also created a map
with towers at 200 ft. Ms. Tate stated the four towers are recommended to be constructed
at 1) Bushy Fork Park, 2) Mt. Tirzah Park, 3) Bethel Hill Charter School and 4)
Woodland Elementary School (referred to as the Hyco Lake tower).
Ms. Tate recognized Mr. Glenn L. Knox, Senior Technical Assistance Director
with the North Carolina Department of Commerce working with the NC Broadband
Initiative, present in the audience, for any questions related to the coverage maps. When
asked above increasing coverage with a 300 ft. tower, Mr. Knox responded that a 300 ft.
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tower would cost almost double at construction which is why 250 ft. towers are
recommended with use of repeaters to lower the costs. Mr. Knox stated the life of a
tower is at minimum 25 years.
Ms. Tate added that of the remaining five percent of broadband coverage un-
served in Person County, the 250 ft. towers would address the majority of the five
percent.
Ms. Tate presented the following Cost Options and Annual Operating Costs for
Board input and consideration:
OPTION #1 – Build four 250 ft. towers
Capital Costs
Tower Location* FY14-15 FY15-16
Bethel Hill $430,000
Bushy Fork $430,000
Mt. Tirzah $600,000
Hyco Lake $600,000
TOTAL $1,460,000 $600,000 $2,060,000.00
*Tower locations are not confirmed, but staff has discussed these options with Parks and
Rec staff, Bethel Hill Charter and Person County Schools.
Annual Operating Costs
Tower Location FY14-15 FY15-16
Bethel Hill $5399.00
Bushy Fork $10,499.00
Mt. Tirzah $10,499.00
Hyco Lake $10,499.00
TOTAL $26,397.00 $10,499.00 $36,896.00
Ms. Tate spoke of the possibility of revenues with the proposed towers noting
staff has spoken with Verizon, Sprint and AT&T about leasing space on our towers.
AT&T has expressed interest in Bushy Fork and Mt. Tirzah for Fiscal Year 2015.
Verizon has expressed interest in the Bethel Hill location, but has not provided a date.
Sprint has not responded yet. Commissioner Blalock requested staff to bring back to the
Board an estimate of possible revenues when it is brought back to the Board.
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OPTION #2 – Lease space on existing towers
Capital Costs
Tower Location* FY14-15
Bethel Hill $180,000
Bushy Fork $180,000
Mt. Tirzah $180,000
Hyco Lake $180,000
TOTAL $720,000
*each tower requires an estimated $180,000 for equipment
Annual Operating Costs
Tower Location FY14-15
Bethel Hill $24,000.00
Bushy Fork* $24,000.00
Mt. Tirzah* $24,000.00
Hyco Lake $24,000.00
TOTAL $96,000.00
*Staff has not heard back from private towers located in the Bushy Fork and Mt. Tirzah
areas. American Tower owns a tower in Bethel Hill and near Hyco Lake and they have
stated that there is space available and they would lease space to the county for
$2,000/month.
Ms. Tate stated this option would mean that the broadband provider would pay
$650-700/month per tower to lease space. It is likely that this additional cost will increase
the provider’s grant request as the grant is based on a 50/50 basis.
Ms. Tate recommended releasing the RFP to get a more accurate estimate for the
costs of constructing four 250 ft. towers as well as recommended further investigation
into OPTION#2 to determine coverage, get feedback from the public safety focus group
and obtain more accurate costs noting it is possible that the final solution may include
some publicly owned towers and some privately owned towers.
Commissioner Newell requested staff to bring back a coverage map using a 300
ft. tower for public safety and broadband noting the county may want to build for
possible extension to 300 ft. at a later date. Vice Chairman Jeffers requested staff to
complete a coverage map illustrating coverage for public safety and not broadband.
A motion was made by Commissioner Puryear and carried 5-0 to direct staff to
release the RFP as presented.
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7
STATE OF EMERGENCY ORDINANCE:
Emergency Services Director, Wes Lail stated NC statutes establish emergency
management authorities for state and local governments in Article 1 of G.S. Chapter
166A (North Carolina Emergency Management Act of 1977) and Article 36A of G.S.
Chapter 14 (Riots and Civil Disorders). Article 1 of Chapter 166A defines responsibilities
within State government for direction and control of the state’s emergency management
program, and authorizes cities and counties to establish local emergency management
programs. Article 36A authorizes cities and counties to enact ordinances imposing
various restrictions and prohibitions during a locally declared state of emergency.
Mr. Lail noted the NC General Assembly enacted significant legislation that
consolidated, reorganized, and updated the state’s emergency management statutes. S.L.
2012-12 (HB843), “Modernize NC Emergency Management Act,” provided the most
extensive overhaul of North Carolina’s emergency management statutes since they were
established over thirty years ago. Mr. Lail further noted changes in the updated North
Carolina Emergency Management Act included items such as new (and more
modern/relevant) terminology and definitions, prohibitions (e.g. gun laws, curfew, etc.),
and clearer lines of authority concerning emergency management functions within
specified jurisdictions. As a result of these legislative changes, previously-adopted city
and county emergency management ordinances need updating to reflect modifications
made during the General Assembly’s consolidation and reorganization of the NC
Emergency Management Act. Mr. Lail stated accurate and specific emergency
management ordinances are especially critical during times of disaster—at which time
both emergency and disaster declarations are needed and proclaimed as well as to
identify federal, state and local funding sources.
The Board may adopt the proposed ordinance as presented at the First Reading by
unanimous vote or by simple majority vote at the Second Reading.
A motion was made by Commissioner Puryear and carried 5-0 to adopt the State
of Emergency Ordinance as presented.
County Attorney, Ron Aycock added there is a provision within the State of
Emergency Ordinance that is required by a recent appellate court decision for a person
who has a weapon permit may not be restricted by such emergency and disaster
declaration.
Chairman Clayton stated the State of Emergency Ordinance does not apply to the
City of Roxboro who would have the same authority as Person County related to issuing
emergency and disaster declarations.
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14
BOARD OF COMMISSIONERS 2014 SCHEDULE OF MEETINGS:
Clerk to the Board, Brenda Reaves told the Board that North Carolina General
Statute 153A-40 requires boards of commissioners to hold a regular meeting at least once
a month. Ms. Reaves presented to the Board a proposed schedule of meeting dates for
2014 for consideration and action to set the 2014 Person County Board of Commissioners
Schedule of Meetings so to cause copy of such to be distributed and posted on the
bulletin board and county website.
Ms. Reaves stated the Board will hold its regular scheduled meetings in its usual
Boardroom, Room 215 in the County Office Building unless otherwise posted. As
recommended on the Schedule of Meetings, to accommodate attendance, Local
Government Day Board meetings will be scheduled to be held in the County Auditorium
as the same done for the Budget Public Hearing.
Ms. Reaves noted the proposed Schedule of Meetings for 2014 does not include
any scheduled Community Conversations meetings and staff requested the Board to set
those as deemed appropriate during the year to match the community’s topic of interest as
needed.
Ms. Reaves further noted that the Board has historically approved holding one
Board meeting in the months of March, July and December.
Ms. Reaves stated no proposed 2014 meeting dates conflict with the NACo
Legislative Conference held in March or the NACo Annual Conference scheduled in
July.
Commissioner Puryear requested Board consideration for the proposed February
17, 2014 meeting to be changed to February 24, 2014 as well as the proposed September
2, 2014 meeting to be changed to September 8, 2014 and the proposed September 15,
2014 meeting be changed to September 22, 2014. It was the consensus of the Board to
agree with the changes requested by Commissioner Puryear.
A motion was made by Commissioner Puryear, and carried 5-0 to adopt the
Person County Board of Commissioners 2014 Schedule of Meetings as listed below.
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15
136
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16
ADOPTION OF THE FISCAL YEAR 2014-2015 BUDGET CALENDAR:
County Manager, Heidi York presented to the Board the Fiscal Year 2014-2015
Budget Calendar outlining a schedule for the timing of the budget process. Ms. York
stated the annual Board Retreat has been scheduled in place of the Board’s second
January meeting. Ms. York highlighted the other scheduled dates, all subject to change if
needed, to facilitate an organized budget process for staff and elected officials. Ms. York
requested the Board to adopt the budget calendar for Fiscal Year 2014-2015.
A motion was made by Commissioner Puryear, and carried 5-0 to adopt the
Fiscal Year 2014-2015 Budget Calendar as presented.
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December 2, 2013
17
138
December 2, 2013
18
RULES OF PROCEDURE FOR PERSON COUNTY BOARD OF
COMMISSIONERS:
County Manager, Heidi York informed the Board that over the last year, staff has
been tracking changes and updates that need to be made to the Board’s Rules of
Procedure. Ms. York presented to the Board for consideration the proposed Rules of
Procedure noting the major revisions include the addition of a consent agenda as a regular
part of the Board’s meeting agendas (Rule 9 (b) and Rule 11); the removal of the
requirement of a second on a motion (Rule 15); and incorporating the process of releasing
closed session minutes (Rule 31).
Ms. York stated at the request of the Board, staff also looked into the possibility
of conducting background checks on applicants to Board appointed boards and
commissions noting due to the financial burden of background checks ($25 per
individual) this addition was not included.
A motion was made by Commissioner Puryear and carried 5-0 to adopt the
Rules of Procedure for the Person County Board of Commissioners as presented. By
reference, the Person County Board of Commissioners’ Rules of Procedure as adopted
December 2, 2014 is incorporated into the minutes.
SMART GROWTH WORKSHOP GRANT:
Assistant County Manager, Sybil Tate presented for Board consideration an
opportunity for Person County to apply for a Smart Growth community workshop grant.
Ms. Tate stated the workshops are free noting an application must be completed by
December 6, 2013 as well as a signed letter of support from the Chair of the Board of
Commissioners must accompany the grant application. Ms. Tate outlined the two relevant
one-day workshops that are offered: Implementing Smart Growth 101 and Planning for
Economic and Fiscal Health noting the application limits only one workshop per grant.
Implementing Smart Growth 101
Implementing Smart Growth 101 is an introductory overview of smart growth
development strategies. This one-day workshop will introduce participants to the
ten principles of smart growth development, and includes a hands-on session to
explore how those principles could be applied in the host community.
Planning for Economic and Fiscal Health
This workshop teaches participants how to save money now, reduce fiscal
liabilities for the future and spur local economic development, and provides
examples of public and private projects that have successfully achieved these
goals in the past. The workshop then shows how to apply these lessons in your
community using an interactive and hands-on method.
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December 2, 2013
19
Ms. Tate confirmed no local match is required for application of the Smart
Growth workshop grant.
A motion was made by Commissioner Puryear and carried 5-0 to direct staff to
apply for a Smart Growth community workshop grant.
BUDGET AMENDMENT:
Finance Director, Amy Wehrenberg presented and explained the following
Budget Amendment.
Upon a motion by Vice Chairman Jeffers, and majority vote (5-0), the Board of
Commissioners of Person County does hereby amend the Budget of the General Fund(s)
on this, the 2nd day of December 2013, as follows:
Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
Public Safety (1,000)
Transportation 1,663
Economic and Physical Development 1,000
REVENUES General Fund
Intergovernmental Revenues (1,000)
Other Revenues 7,463
Fund Balance Appropriation (4,800)
EXPENDITURES Library Development Trust Fund 5,370
REVENUES Library Development Trust Fund
Fund Balance Appropriation 5,370
Explanation:
Reduction of VIP grant revenue and expenditures to reflect contract adjustments
(-$1,000); receipt of insurance claim proceeds for damage to a PATS vehicle ($1,663);
receipt of Weight Loss Challenge grant ($1,000); reduction of fund balance
appropriation (-$4,800) in Public Health Department due to receipt of rental payments
from Duke Health for space leased in Human Services Building ($4,800); appropriation
of Library Development Trust funds for installation of security equipment ($5,370).
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December 2, 2013
20
CDBG MONTHLY REPORTING:
County Manager, Heidi York presented to the Board the CDBG monthly activities
report and a Monthly Performance Status Report for November 2013 that is due to be
submitted to the Division of Community Assistance.
A motion was made by Vice Chairman Jeffers and carried 5-0 to accept the
monthly report as presented.
CHAIRMAN’S REPORT:
Chairman Clayton welcomed Commissioner Newell to his first Board meeting
following his surgery.
MANAGER’S REPORT:
County Manager, Heidi York had no report.
COMMISSIONER REPORT/COMMENTS:
Vice Chairman Jeffers and Commissioner Newell had no report.
Commissioner Blalock stated the survey slated for citizens’ input related to the
old Helena School site is in process.
Commissioner Puryear reported he would be attending the Sun Rock luncheon in
Butner.
County Attorney, Ron Aycock reported to the Board that the state’s tax appeal
process has begun noting there have been five valuations upheld noting Mr. Glei’s lake
property was one of those. Mr. Aycock noted several tax appeals have been settled prior
to going to the Property Tax Commission. Currently there are sixteen remaining tax
appeals that include thirty parcels.
CLOSED SESSION #1
A motion was made by Commissioner Blalock, and carried 5-0 to enter into
Closed Session per General Statute 143-318.11(a)(6) to review personnel performance
related to a contractor at 8:17 pm with the following individuals permitted to attend:
County Manager, Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron
Aycock, and Assistance County Manager, Sybil Tate. Chairman Clayton announced a
brief recess. Closed Session #1 was called to order at 8:23 pm.
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December 2, 2013
21
A motion was made by Vice Chairman Jeffers, and carried 5-0 to return to open
session at 8:39 pm.
A motion was made by Chairman Clayton, and carried 3-2 to give notice by
January 1, 2014 to terminate the Interlocal Agreement known as the Granville – Person
Stormwater Services for joint operation of a stormwater management program as of July
1, 2014 with the County Manager outlining suggested amended portions of the agreement
for continued participation, i.e., Upper Neuse River Basin Association and legal
representation. Chairman Clayton, Vice Chairman Jeffers and Commissioner Blalock
voted in favor of the motion. Commissioners Puryear and Newell voted in opposition to
the motion.
Commissioner Puryear asked the County Manager by action to approve the
motion above, if termination of the Interlocal Agreement for stormwater services is a
violation of the current partnership between the City of Roxboro and Person County for
planning administration. Ms. York stated it would be a violation whereby the Interlocal
Agreement for planning administration calls for a shared technician position, if the
Board’s intention is for the stormwater duties to come in-house.
A motion was made by Chairman Clayton, and carried 3-2 to give notice of the
County’s intent to terminate the existing Interlocal Agreement for planning
administration with the City of Roxboro by January 1, 2014 to be effective July 1, 2014.
Chairman Clayton added consideration that both parties could negotiate some aspects of
such agreement and instructed the County Manager to expressly state Person County’s
intent not to participate in the Unified Development Ordinance. Chairman Clayton, Vice
Chairman Jeffers and Commissioner Blalock voted in favor of the motion.
Commissioners Puryear and Newell voted in opposition to the motion.
Commissioner Puryear stated communication could have been better between the
City of Roxboro and Person County and that the wrong message is being perceived that
the two local governments are incapable of working together. Chairman Clayton
disagreed with Commissioner Puryear’s statement due to the City of Roxboro having its
own stormwater program as well as Person County’s efforts to combine stormwater into
the County’s planning department to improve efficiency. Vice Chairman Jeffers added
that having an in-house staff responsible for stormwater duties will be customer- friendly
as well as more efficient. Commissioner Puryear stated his personal conversations with
City Council members that have expressed interest in pursuing a joint stormwater official
if formally approached. Ms. York pointed out the estimated savings of $30,000 to bring
the stormwater duties in-house by terminating the stormwater agreement. Vice Chairman
Jeffers confirmed with staff that the residents living in the city are regulated by the City
of Roxboro’s stormwater ordinance.
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December 2, 2013
22
Following the Board’s first Closed Session #1 related personnel performance and
prior to the Closed Session #2 for economic development, Commissioner Newell
requested Board consideration to recuse him from Closed Session #2 due to the fact it
involves a piece of property he owns part interest as well as excuse him from the
remainder of the meeting.
A motion was made by Commissioner Puryear, and carried 4-0 to accept
Commissioner Newell’s request to recuse himself from Closed Session #2 and to excuse
him from the remainder of the meeting. Commissioner Newell left the meeting at 8:47
pm.
CLOSED SESSION #2
A motion was made by Vice Chairman Jeffers, and carried 4-0 to enter into
Closed Session per General Statute 143-318.11(a)(4) for the purpose of discussion of
matters relating to the location or expansion of industries or other businesses in the
county (economic development) at 8:48 pm with the following individuals permitted to
attend: County Manager, Heidi York, Clerk to the Board, Brenda Reaves, County
Attorney, Ron Aycock and Economic Development Director, Stuart Gilbert.
A motion was made by Commissioner Puryear, and carried 4-0 to return to open
session at 9:38 pm.
ADJOURNMENT:
A motion was made by Vice Chairman Jeffers, and carried 4-0 to adjourn the
meeting at 9:38 pm.
_____________________________ ______________________________
Brenda B. Reaves Jimmy B. Clayton
Clerk to the Board Chairman
(Draft Board minutes are subject to Board approval).
143
144
145
146
AGENDA ABSTRACT
Meeting Date: January 6, 2014
Agenda Title: Tax Adjustments for December 2013
Summary of Information: Attached please find the tax releases and motor vehicle pending
refunds for October 2013.
1. December 2013 tax releases.
2. December 2013 North Carolina Vehicle Tax System (NCVTS) pending refunds.
Recommended Action: Motion to accept reports and authorize refunds.
Submitted By: Russell Jones, Tax Administrator
147
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 12202013 PAGE: 1
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
1722241002013 HAWKINS MICHAEL DAVID RAV4 4X2 5D LTD V6 MP
172224100 76047 -81.27 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -81.27 15751R 2613 MP 11182013
REASON:TAG TURNED IN VEH SOLD
3425646602013 HORNER BRAD EVERETTE G6 4D GT 4S 342564660 65864 -45.04 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -45.04 15752R 2616 MP 11192013
REASON:TAG TURNED IN VEHICLE SOLD
4234837662013 STANFIELD TARA ANTIONETTE CAMRY 4S 423483766 69520 -32.75 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -32.75 15753R 2617 MP 11202013 REASON:TAG TURNED IN VEHICLE REPOSSESSED
5322830412013 HOSKINS JANEER BRENE CAMRY 4S 532283041 79399 -4.53 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -4.53 15754R 2618 MP 11202013 -4.28-50 0.00 0.00 -4.28__________ -8.81
REASON:GAINED 8 MONTHS
62269 1122012 BLACKWELL DANA GILLIS 2002 UNTE TL TL 62269 112 57313 -14.70 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -14.70 15755R 2619 MP 11212013 REASON:TAG TURNED IN VEHICLE SOLD
5563524062013 NUNLEY EMILY MARIE NEON SXT 4S 556352406 68160 -13.72 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -13.72 15756R 2621 CW 11222013 REASON:SOLD VEH TURNED IN TAG
3155335782013 CREWS TARRAH LYNETTE IS250 4S
315533578 83829 -24.88 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -24.88 15757R 2627 MP 11222013 REASON:MILEAGE ADJ OF 23 09 PERCENT
1885826932013 WATSON LEIGH GRAVELY PASSPORT 4WD MP
188582693 82944 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 15758R 2628 MP 11222013
REASON:TAG TURNED IN VEHICLE SOLD
1885826932013 WATSON LEIGH GRAVELY PASSPORT 4WD MP 188582693 82944 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 15758R 2629 MP 11222013
1885826932013 WATSON LEIGH GRAVELY PASSPORT 4WD MP 188582693 82944 -9.85 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -9.85 15758R 2630 MP 11222013 REASON:TAG TURNED IN VEHICLE COLD
2423517782013 CLARK BOBBY ALVIS PICKUP F150 X CAB 1/2 TK
242351778 78136 -39.13 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -39.13 15759R 2632 CW 11222013 REASON:SOLD VEH TURNED IN TAG
317042722013 HARRIS DUSTIN GRAY PICKUP X CAB 1/2 TON 4TK
31704272 84523 -69.59 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -69.59 15759R 2633 MP 11252013
REASON:TAG TURNED IN VEH SOLD
4698430422013 KNOTT ROBIN GENTRY TRAILBLAZER 2WD MP 469843042 83293 -20.24 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -20.24 15760R 2635 MP 11262013
REASON:MILEAGE ADH
8001947712013 MORIAH VOLUNTEER FIRE AND RESC F 450 SUPER TK 800194771 88910 -336.98 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -336.98 15761R 2636 MP 11272013 REASON:EXEMPT
4410329032013 WILKERSON CAROL RAV4 4X2 4D MP 441032903 83154 -7.55 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -7.55 15762R 2637 CW 11272013 REASON:MILEAGE ADJUSTMENT OF 17 75 PERCENT
3429140582013 COMBS JULIAN THOMAS G6 4D 4S
342914058 88197 -62.58 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -62.58 15763R 2638 CW 11272013 REASON:SOLD VEH TURNED IN TAG
46871 1122012 WILLIAMS PAULITA NATASHA FREESTYLE LTD 2WD VN
46871 112 54881 -39.97 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -39.97 15764R 2639 MP 11272013
-35.06-50 0.00 0.00 -35.06__________
-75.03 REASON:TAG TURNED IN VEHICLE REPOSSESSED
337932442013 LONG TOMMY LEE JR CHARGER R/T 4S
33793244 83495 -11.63 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -11.63 15765R 2640 MP 11272013
REASON:MILEAGE ADJ OF 12 07 PERCENT
802339292013 DALLAS EMILY THOMAS EQUINOX LT MP
80233929 84180 -68.60 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -68.60 15765R 2641 CW 11272013
REASON:SOLD VEH TURNED IN TAG
148
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 12202013 PAGE: 2
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
17082 1112011 LIPSCOMB HELEN DW/ON RB DAWES JR
17082 111 52254 -0.89 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.89 2011R 2642 SRJ 11272013
REASON:UNDER ONE DOLLAR
39020 1112011 SMITH NATHANIEL HAWTHORNE II BLAZER S10 4X4 TK 39020 111 51145 -0.03 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.03 2011R 2643 SRJ 11272013
-0.11-50 0.00 0.00 -0.11__________
-0.14 REASON:UNDER ONE DOLLAR
54371 1122012 BEETLEJUICES BREWS & CUES BUSINESS PERSONAL
54371 112 61058 -0.32 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.32 2012R 2644 SRJ 11272013
REASON:UNDER ONE DOLLAR
10999 1122012 FOLTZ RICHARD JAY CORVETTE 2S 10999 112 57917 -0.03 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.03 2012R 2645 SRJ 11272013
REASON:UNDER ONE DOLLAR
17082 1122012 LIPSCOMB HELEN DW/ON RB DAWES JR 17082 112 61971 -0.71 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.71 2012R 2646 SRJ 11272013 REASON:UNDER ONE DOLLAR
62613 1122012 LONG COURTNEY LYNNE CAVALIER CP 62613 112 60323 -0.18 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.18 2012R 2647 SRJ 11272013 REASON:UNDER ONE DOLLAR
36808 1122012 MOONEY CAROLYN OAKLEY CUTLASS CIERA BROUGHAM4S
36808 112 57881 -0.06 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.06 2012R 2648 SRJ 11272013 REASON:UNDER ONE DOLLAR
60983 1122012 OAKLEY NICHOLAS JAMES EQUINOX LS MP
60983 112 59970 -0.39 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.39 2012R 2649 SRJ 11272013
REASON:UNDER ONE DOLLAR
17723 1122012 SHORES BOYD DEAN JR PICKUP X CAB 1/2 TON 4TK 17723 112 60635 -0.59 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.59 2012R 2650 SRJ 11272013
REASON:UNDER ONE DOLLAR
52206 1122012 SMITH CHARLENE MICHELE FOCUS ZX4 SE 4S 52206 112 60290 -0.68 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.68 2012R 2651 SRJ 11272013 REASON:UNDER ONE DOLLAR
21879 1122012 TERRI HAMRICK LCSW PC CR V EX 4WD AUTO SW 21879 112 59737 -0.33 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -0.33 2012R 2652 SRJ 11272013 REASON:UNDER ONE DOLLAR
3745 1122012 THORPE IRA DOUGLAS & DORIS D OAK RIDGE AC/PH2/LT24/H&
3745 112 62031 -0.57 0.00- 0 0.00- 0 -0.01 0.00 0.00 0.00 -0.58 2012R 2653 SRJ 11272013 REASON:UNDER ONE DOLLAR
341340762013 MOORE BONNIE OAKLEY PICKUP COLORADO TK
34134076 84327 -26.75 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -26.75 15766R 2821 MP 12022013
REASON:TAG TURNED IN VEHICLE SOLD
4336943932013 HARTRIDGE CLARENCE SRX AWD LUX MP 433694393 88532 -65.69 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -65.69 15767R 2824 CW 12022013
REASON:MILEAGE ADJ OF 30 98 PERCENT
3072429622013 PHELPS JAMES KIRBY JR CAMRY 4S 307242962 83213 -19.91 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -19.91 15768R 2825 CW 12022013 -17.92-50 0.00 0.00 -17.92__________
-37.83
REASON:MILEAGE ADJUSTMENT OF 79 90 PERCENT
2723144962013 PRICE MICHAEL WADE FXDWG MC 272314496 88635 -70.03 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -70.03 15769R 2826 MP 12032013
REASON:TAG TURNED IN VEHICLE SOLD
2934410202013 BRIDGES DWIGHT CECIL CHARGER R/T 2S 293441020 85159 -23.10 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -23.10 15770R 2827 MP 12032013 REASON:ANTIQUE APP ON FILE
6324835962013 STEPP MATTHEW JOSEPH CARAVAN GRAND SPORT VN
632483596 75543 -21.69 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -21.69 15771R 2828 MP 12032013 REASON:GAINED ONE MONTH 149
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 12202013 PAGE: 3
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
4384318262013 OAKLEY DOUGLAS NORWOOD PICKUP S10 1/2 TON TK
438431826 85965 -5.39 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -5.39 15772R 2829 MP 12032013
REASON:MILEAGE ADJ OF 34 51 PERCENT
4779227912013 TEZAI SUSAN FOX YUKON 4DR 4X4 MP 477922791 86930 -66.32 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -66.32 15773R 2830 CW 12032013
REASON:SOLD VEH TURNED IN TAG
5122822012013 OAKES LINDA PHELPS CAMRY V6 4S 512282201 86340 -27.66 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -27.66 15774R 2831 CW 12032013 REASON:SOLD VEH TURNED IN TAG
61016 2012013 HINES MATTHEW D PERS/AIRPLANE 61016 201 37381 -59.15 0.00- 0 0.00- 0 0.00 -5.92 0.00 0.00 -65.07 15157R 2832 RH 12032013 REASON:CORRECTION OF PLANE VALU
4460444472013 ABSOLUTE SECURITY & LOCK INC VAN SAVANA 2500 CARGO VN
446044447 88586 -22.37 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -22.37 15775R 2833 MP 12032013 -20.14-50 0.00 0.00 -20.14__________ -42.51 REASON:MILEAGE ADJ 10 PERCENT
51091 3012013 SILVERMAN DAVID 4 & 57/100AC & HOUSE 51091 301 26277 -44.64 0.00- 0 -22.00-30 0.00 0.00 0.00 0.00 -66.64 15161R 2843 CW 12032013 REASON:CORRECT XTFN/BSMT/RMV FRPL/CHG SEC/C F2013
39209 3012013 DOOLITTLE FREDERICK & SHARON RED MOUNTAIN/LT8/H&L
39209 301 18088 -76.18 0.00- 0 -22.00-30 0.00 0.00 0.00 0.00 -98.18 15162R 2844 CW 12032013 REASON:CORRECTED GRADE/PCTC F2013
2134814012013 CAREY JAMES DOYLE CHEROKEE LAREDO 4WD 4DSW
213481401 85540 -4.30 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -4.30 15776R 2845 MP 12032013
-3.88-50 0.00 0.00 -3.88__________ -8.18 REASON:TAG TURNED IN VEHICLE SOLD
1761099992013 FIRST CHOICE LEASING 2012 HYUN SONATA GLS 4S
176109999 35330 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 15777R 2846 MP 12032013 REASON:INCORRECT VALUE
503645502013 TERRY KATHY DEJARNETTE CAMRY SE 4S
50364550 88689 -40.33 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -40.33 15777R 2847 MP 12032013
-36.30-50 0.00 0.00 -36.30__________ -76.63 REASON:VALUE PER BILL OF SALE FIRST YEAR ONLY
1080316982013 WINSTEAD THOMAS DEVONPORT ES330 4S
108031698 85837 -13.43 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -13.43 15778R 2848 MP 12042013 REASON:MILEAGE ADJ 30 PERCENT
10901 1122012 RENN JOSEPH BENJAMIN III AVENGER SXT 4S
10901 112 55983 -9.74 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -9.74 15779R 2849 MP 12042013
REASON:TAG TURNED IN VEHICLE TOTAL LOSS
6364523012013 BLALOCK BROOKE WHITNEY ACCORD EX ULV 4S 636452301 86440 -26.53 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -26.53 15780R 2850 MP 12052013
REASON:RELEASE TO DURHAM COUNTY
6370238362013 BLALOCK KEVIN DAVID CAMRY 4S 637023836 87975 -94.08 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -94.08 15781R 2851 MP 12052013 REASON:RELEASE TO DURHAN
2698715762013 NEVILLE PAMELA MCGHEE WRANGLER SW 269871576 85715 -7.56 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -7.56 15782R 2852 MP 12052013 REASON:TAG TURNED IN VEHICLE SOLD HAD TAG LESS THAN ONE MONTH
1614844132013 BRADSHER SHIRLEY TEMPLE FUSION SE 4S
161484413 88552 -101.71 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -101.71 15783R 2853 MP 12052013
-91.54-50 0.00 0.00 -91.54__________ -193.25 REASON:TAG TURNED IN VEHICLE SOLD
1614844132013 BRADSHER SHIRLEY TEMPLE FUSION SE 4S
161484413 88552 101.71 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 101.71 15783R 2854 MP 12052013 91.54-50 0.00 0.00 91.54__________ 193.25
REASON:MUNICIPLE FEE
150
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 12202013 PAGE: 4
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
1614844132013 BRADSHER SHIRLEY TEMPLE FUSION SE 4S
161484413 88552 -101.71 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -101.71 15783R 2855 MP 12052013
-101.54-50 0.00 0.00 -101.54__________ -203.25 REASON:TAG TURNED IN VEHICLE SOLD
696521002013 SHULL RANDALL DAVID PICKUP F150 SUPERCREW TK
69652100 86239 -49.07 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -49.07 15784R 2856 MP 12052013 REASON:TAG TURNED IN VEHICLE SOLD
227527402013 TAYLOR HANK THOMAS PICKUP RANGER X CAB TK
22752740 86879 -10.27 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -10.27 15785R 2857 MP 12052013
REASON:TAG TURNED IN VEHICLE SOLD
21130 1082008 WALKER ELZIE LEE JR PICKUP F150 1/2 TON TK 21130 108 44834 -4.62 0.00- 0 0.00- 0 0.00 0.00 -1.91 0.00 -6.53 6350R 2859 BSG 12052013
REASON:BANKRUPTCY DISCHARGE 5/22/13
21130 1082008 WALKER ELZIE LEE JR PICKUP 1/2 TON CREW 4WTK 21130 108 44787 -115.64 0.00- 0 0.00- 0 0.00 0.00 -55.37 0.00 -171.01 6350R 2860 BSG 12052013 REASON:BANKRUPTCY DISCHARGE 5/22/13
5776946432013 WILLIS ROBERT LEE JR 2011 FRHT HC HC 577694643 88782 -1265.85 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -1265.85 15786R 2861 MP 12052013 REASON:RELEASE TO ORANGE CO
3710635952013 ALLEN LAURIN BROOKS QX4 MP
371063595 75542 -27.36 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -27.36 15787R 2868 MP 12062013 REASON:TAG TURNED IN VEHICLE TOTAL LOSS
2110020542013 TRIANGLE INSULATION SERVICE PICKUP F150 SUPERCREW TK
211002054 86193 0.00 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 0.00 15788R 2869 MP 12062013
-61.28-50 0.00 0.00 -61.28__________ -61.28 REASON:NOT CITY
5910646272013 JONES LINDA BRANN MDX TECH PKG DVD MP
591064627 88766 -34.05 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -34.05 15789R 2871 MP 12062013 REASON:VALUE ADJUSTMENT
6250736292013 GARRETT LISA JONES MURANO MP
625073629 87768 -25.64 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -25.64 15790R 2872 MP 12062013
-23.08-50 0.00 0.00 -23.08__________ -48.72 REASON:MILEAGE ADJ 29 03 PERCENT
6367429422013 SAWYER CORINE THOMASINA ALTIMA 4S
636742942 87081 -66.69 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -66.69 15791R 2873 MP 12092013 -60.02-50 0.00 0.00 -60.02__________ -126.71 REASON:TAG TURNED IN VEHICLE SOLD
5004227992013 ALLEN RONNIE GRAY L200 4S 500422799 68553 -6.56 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -6.56 15792R 2874 MP 12102013 -5.75-50 0.00 0.00 -5.75__________ -12.31
REASON:TAG TURNED IN VEHICLE TOTAL LOSS
2477033042013 CAROLINA TELEPHONE AND TELEGRA VAN G10 1/2 TON VN 247703304 87443 -77.42 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -77.42 15792R 2875 MP 12102013 -69.68-50 0.00 0.00 -69.68__________
-147.10
REASON:EXEMPT
2477033042013 CAROLINA TELEPHONE AND TELEGRA VAN G10 1/2 TON VN 247703304 87443 77.42 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 77.42 15792R 2876 MP 12102013
69.68-50 0.00 0.00 69.68__________
147.10
REASON:MUNICIPAL VEHICLE FEE
2477033042013 CAROLINA TELEPHONE AND TELEGRA VAN G10 1/2 TON VN
247703304 87443 -77.42 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -77.42 15793R 2877 MP 12102013
-79.68-50 0.00 0.00 -79.68__________
-157.10 REASON:EXEMPT 151
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 12202013 PAGE: 5
ACCOUNT # COLREC COUNTY-TAX DISTRICT DISTRICT DOG PENALTY INT/DISC LIEN-COST TOTAL NUMBER TRNREC CLRK DATE
DISTRICT-"
2936313552013 FUQUA JOHN WAYNE W900B D AB 6X4 TR
293631355 85494 -20.01 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -20.01 15794R 2878 MP 12102013
REASON:TAG TURNED IN VEHICLE SOLD
975043952013 BRAY JAMES PERRY TACOMA 4X4 D CAB V6 TK 97504395 88534 -110.97 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -110.97 15795R 2880 MP 12102013
REASON:TAG TURNED IN VEHICLE SOLD
1230440122013 GARRETT ELTON DONALD VENZA V6 MP 123044012 84263 -136.86 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -136.86 15796R 2881 RH 12112013 REASON:TURN IN TAG SOLD VEH
2362431442013 MCGHEE ARVELL SR TRACER LS 4S 236243144 68898 -6.24 0.00- 0 0.00- 0 0.00 0.00 0.00 0.00 -6.24 15797R 2883 CW 12122013 REASON:SOLD VEH TURNED IN TAG
2661 3012013 BLALOCK DAVID M & COREEN L LOT 1 GLENDALE H/L
2661 301 9072 -32.03 0.00- 0 0.00-30 0.00 0.00 0.00 0.00 -32.03 15163R 2887 CW 12122013 REASON:CORRECT LAND FOR 2013
152
COSSYS PERSON COUNTY TAX OFFICE COLLECTION SCROLL-12:LEVY ADJUSTMENTS ALL TAX YEARS 12202013 PAGE: 6
TRANSACTION TOTALS PAGE
TRANSACTIONS FROM 1 THROUGH 2927 IN SY0:TAX .MOD AMOUNTS FROM -999999999.99 THROUGH 999999999.99TRANSACTION TYPES:R
TRANSACTIONS 11162013->12122013 0 PAYMENTS 0 DISC/CORR 74 RELEASES TOTAL CREDIT NET CREDIT (PAYMENT+RELEASE) (TOTAL-DISC/CORR)PERSON COUNTY TAX OFFICE 0.00 0.00 -3703.63 3703.63 3703.63LATE LISTING 0.00 0.00 -5.92 5.92 5.92
DOG 0.00 0.00 -0.01 0.01 0.01
CODE DISTRICT NAME 30 STORMWATER FEE 0.00 0.00 -44.00 44.00 44.00 --------------- --------------- --------------- --------------- --------------- SUB-TOTAL 0.00 0.00 -3753.56 3753.56 3753.56
STATE 3PCT INTEREST 0.00 0.00 0.00 0.00 0.00
DISCOUNT 0.00 0.00 0.00 0.00 0.00INTEREST 0.00 0.00 -57.28 57.28 57.28LIEN SALE COST 0.00 0.00 0.00 0.00 0.00 --------------- --------------- --------------- --------------- ---------------
TOTAL 0.00 0.00 -3810.84 3810.84 3810.84
50 CITY OF ROXBORO 0.00 0.00 -449.04 449.04 449.04LATE LISTING 0.00 0.00 0.00 0.00 0.00 --------------- --------------- --------------- --------------- ---------------
SUB-TOTAL 0.00 0.00 -449.04 449.04 449.04
DISCOUNT 0.00 0.00 0.00 0.00 0.00INTEREST 0.00 0.00 0.00 0.00 0.00 --------------- --------------- --------------- --------------- --------------- TOTAL 0.00 0.00 -449.04 449.04 449.04
TOTAL TAXES 0.00 0.00 -4202.60 4202.60 4202.60TOTAL LIEN COST 0.00 0.00 0.00 0.00 0.00TOTAL DISCOUNT 0.00 0.00 0.00 0.00 0.00
TOTAL INTEREST 0.00 0.00 -57.28 57.28 57.28
TOTAL STATE 3PCT INTEREST 0.00 0.00 0.00 0.00 0.00 =============== =============== =============== =============== =============== GRAND TOTAL 0.00 0.00 -4259.88 4259.88 4259.88
153
NameAddress 2 Address 3Bill # StatusTransaction #Refund Description Refund ReasonCreate Date Tax District Levy Type Change Interest Change Total ChangePERSON COUNTYTax ($121.38)$0.00 ($121.38)Refund $121.38PERSON COUNTYTax ($68.83)$0.00 ($68.83)Refund $68.83PERSON COUNTYTax ($54.11)$0.00 ($54.11)Refund $54.11PERSON COUNTYTax$0.00$0.00$0.00ROXBORO Tax ($10.27) ($0.51) ($10.78)ROXBORO Vehicle Fee ($10.00) ($0.50) ($10.50)Refund $21.28PERSON COUNTYTax$0.00$0.00$0.00ROXBORO Tax ($11.47)$0.00 ($11.47)ROXBORO Vehicle Fee ($10.00)$0.00 ($10.00)Refund $21.47PERSON COUNTYTax ($19.67)$0.00 ($19.67)Refund $19.6712/04/2013MCKENZIE DALE CLAYTON 1616 CLAY LONG RD TIMBERLAKE, NC 27583Adjustment < $1000009452273 AUTHORIZED 1618108 Refund Generated due to adjustment on Bill #0009452273-2013-Adjustment 12/06/20130009794630 AUTHORIZED 4774146 Refund Generated due to adjustment on Bill #0009794630-2013-2013-0000Situs errorMARVIN CURTIS HOLDER,JR PO BOX 1353 ROXBORO, NC 27573Adjustment < $10012/12/2013KENDALL DOUGLAS HARRIS 323 BROAD ST ROXBORO, NC 27573Adjustment < $1000009800884 AUTHORIZED 4774125 Refund Generated due to adjustment on Bill #0009800884-2013-2013-0000Situs error 12/04/20130010036352 AUTHORIZED 1759296 Refund Generated due to adjustment on Bill #0010036352-2013-Over AssessmentJOHN NEMO BANCROFT 3033 OXFORD RD ROXBORO, NC 27574Adjustment < $100GLORIA MATTHEWS HALL 177 OLD SURL RD ROXBORO, NC 27574Proration 0005948162 AUTHORIZED 1786870 Refund Generated due to proration on Bill #0005948162-2013-Vehicle Sold 12/13/201312/13/20130005949334 AUTHORIZED 1786927 Refund Generated due to proration on Bill #0005949334-2013-Vehicle SoldCHARLES DONALD GARRETT 806 LUCY GARRETT RD ROXBORO, NC 27574ProrationNorth Carolina Vehicle Tax SystemNCVTS Pending Refund reportReport Date 12/20/2013 9:56:10 AMAddress 1Refund Type154
Upon a motion by Commissioner __________________________, and a second by Commissioner
_____________________________ and majority vote, the Board of Commissioners of Person County
does hereby amend the Budget of the General Fund(s) on this, the 6th day of January 2014, as follows:
Department Name Amount
Incr / (Decr)
EXPENDITURES General Fund
General Government 15,839
Public Safety 129,261
Culture and Recreation 2,145
Transfers to Other Funds 10,244
Contingency (50,273)
REVENUES General Fund
Fund Balance Appropriation 46,556
Intergovernmental Revenues 54,985
Charges for Services 850
Other Revenues 4,825
EXPENDITURES Person Industries & MRF Fund 10,244
REVENUES Person Industries & MRF Fund
Transfers from Other Funds 10,244
EXPENDITURES Economic Catalyst Fund 100,000
REVENUES Economic Catalyst Fund
Fund Balance Appropriation 100,000
EXPENDITURES Library Development Trust Fund 11,332
REVENUES Library Development Trust Fund
Fund Balance Appropriation 11,332
Explanation:
BUDGET AMENDMENT
Transfer contingency funds (-$39,273) to cover unemployment insurance line items in various departments of
the General Fund ($29,029) and Person Industries Fund ($10,244), which also increases the transfers in Person
Industries from the General Fund by $10,244; receipt of donations and fees for the employee wellness
gymnasium ($1,850); receipt of vehicle insurance revenue for a damaged Sheriff's vehicle ($1,680); transfer
contingency funds (-$11,000) to cover a feasibility study for determination of costs associated with the Public
Safety Broadband Project ($11,000); receipt of a Governor's Highway Safety Program Grant by the DOT for
$45,000 to purchase in-car cameras and mobile data computers (this grant requires a 50/50 match from the
County which will be supplied using fund balance in the Restricted Law Enforcement Fund of $45,000); receipt of
a Block Grant from the Governor's Crime Commission for $9,985 to purchase two mobile data computers at the
Sheriff's Department (this is a 100% funded grant and requires no match from the County); appropriation of fund
balance for Morale Committee funds raised in FY 2013 ($1,556); receipt of donations for Parks and Recreation
to support travel for the state-wide youth all-star athletics tournament ($2,145); appropriation of fund balance in
the Economic Catalyst Fund to fulfill economic incentive requirements to CertainTeed ($100,000); and
appropriation of Library Development Trust funds for the purchase of a new microfilm machine ($11,332).
Budget Amendment 9155
AGENDA ABSTRACT
Meeting date:
January 6, 2013
Agenda Title:
Presentation of Comprehensive Annual Financial Report for Fiscal Year Ending
June 30, 2013
Summary of Information:
Mrs. Tara H. Roberson, CPA (Winston, Williams, Creech, Evans & Company,
LLP) will be presenting to the Board the Comprehensive Annual Financial Report
(CAFR) for Person County for Fiscal Year ending June 30, 2013.
Recommended Action:
Receive the information.
Submitted By:
Amy Wehrenberg, Finance Director
156
1Person County June 30, 2013Audit PresentationWinston, Williams, Creech, Evans & Co. LLP157
2OverviewPerson County has received an unqualified opinion on their June 30, 2013 financial statements.Person County again received the Certificate of Excellence in Financial Reporting for fiscal year 06/30/12 and submitted the 6/30/13 report to GFOA.There were two findings for fiscal year 6/30/13.158
3GASB # 34 HighlightsManagement’s Discussion and AnalysisStatement of Net Position2012 (as restated)2013Total Assets $ 52,740,713 $ 54,272,537Total Liabilities 18,767,509 20,371,478Net Position $ 33,973,204 $ 33,891,539159
4Statement of Activities2012(as restated) 2013Revenues$ 53,282,132 $ 54,178,416Expenditures48,936,54854,260,081Change in Net Position $ 4,345,584 $ (81,665)Beginning Net Position 29,627,620 33,973,204Ending Net Position $ 33,973,204 $ 33,891,539160
Governmental Revenues5161
6Governmental Fund Expenditures162
7Unassigned Fund Balance-General Fund163
8General FundTotal Available Fund Balance-as a % of Expenditures164
9General Fund UnassignedFund Balance-as a % of Expenditures165
Cash & Investments(Excluding Fiduciary & Agency Funds)10166
11General Fund Revenues010,000,00020,000,00030,000,00040,000,00050,000,00060,000,00070,000,00080,000,000Original Budget Final BudgetActual48,576,084 52,092,983 51,214,463 167
12General Fund Expenditures47,000,00048,000,00049,000,00050,000,00051,000,00052,000,00053,000,00054,000,000Original Budget Final BudgetActual49,602,679 53,694,191 49,666,295 168
13General Fund OtherFinancing Sources (Uses)-4,000,000-3,900,000-3,800,000-3,700,000-3,600,000-3,500,000-3,400,000-3,300,000-3,200,000Original Budget Final BudgetActual(3,490,642)(3,948,037)(3,936,286)169
14Appropriated Fund Balance01,000,0002,000,0003,000,0004,000,0005,000,0006,000,000Original Budget Final BudgetActual4,517,237 5,549,245 2,388,118 170
15Adjusted Tax Levy05,000,00010,000,00015,000,00020,000,00025,000,00030,000,0002004 2005 2006 2007 2008 2009 2010 2011 2012 2013171
16Tax Collection Percentages95.59696.59797.59898.52004 2005 2006 2007 2008 2009 2010 2011 2012 201397.1497.2896.8097.8697.9297.3997.4097.6897.6397.71172
17173
AGENDA ABSTRACT
Meeting Date: January 6, 2014
Agenda Title: County Workforce Position Classification and Compensation Study
conducted by Springsted Incorporated
Summary of Information: The County entered into a contract with the North Carolina
Association of County Commissioners and Springsted Incorporated of Richmond, Virginia on
May 20, 2013 for the services of a position classification, compensation and benefits study for
Person County. The last salary study for the County was done in July, 2006 with implementation
in October, 2006. Prior to this the last time a salary study was done for the county was
approximately in 1997. Due to the cost of the study in 2006, the Board of County
Commissioners voted to implement the findings for 1/3 of the workforce in 2008, 2009 and 2010
to keep Person County salaries within market value and to remain competitive with our
neighboring counties and cities.
To be an employer of choice and remain competitive within the market a salary study should be
conducted every five years. A study every five years also helps manage the implementation
costs. Approximately $80,000 was included in the FY13-14 Budget to assist with some of the
upcoming implementation costs.
Mr. John Anzivino, Senior Vice President of Springsted Incorporated will present to you the
results of the study and discuss some implementation options for the Board’s consideration.
Recommended Action: Receive the presentation and discuss next steps toward
implementation.
Submitted By: Heidi York, County Manager
174
MEMORANDUM
TO: Ms. Heidi York, County Manager, Person County
FROM: John A. Anzivino
DATE: December 31, 2013
SUBJECT: Classification and Compensation Study Executive Summary
Attached please find an executive summary which describes the classification and compensation study process and
findings for Person County. Sheryl Dallas and I look forward to meeting with the Board on January 6 and providing
additional information.
In the interim should you have any questions or need additional information please feel free to contact me.
Springsted Incorporated
1564 East Parham Road
Richmond, VA 23228
Tel: 804-726-9750
Fax: 804-726-9752
www.springsted.com
175
County of Person, North Carolina. Human Resources Personnel Study
Executive Summary
I. Study Background
Springsted Incorporated completed a Classification and Compensation Study for Person County in late December, 2013. The Study offers a
comprehensive review of the County’s classification and compensation system and provides several options and recommendations for the County’s current system. The County’s most recent countywide comprehensive
classification and pay study was conducted in 2006 and implemented by the County. Since that time the County had chosen to review positions by major
employee groups on a triennial basis beginning in 2008. Since that time
numerous changes have taken place in the jobs performed by County employees and in the marketplace in which the County competes for
employees requiring another comprehensive review as included in this Study.
The Study has been completed using an interactive process involving County
staff at all levels as Springsted reviewed and updated classification and
compensation information for approximately four hundred (400) County employees, which are allocated to twenty-four (24) County departments and
are assigned to one of 170 job classes. In addition, Springsted reviewed the County’s benefits program and compensation policies and has provided a brief analysis of both. In commissioning the study the County recognized
that over the past several years that employees have performed well during a
challenging economic period and that many jobs may have changed due to new programs being introduced or eliminated and that some jobs may have
been consolidated with others; all of which affect their value.
The County identified several objectives for consultants to meet as they
completed. These included:
1. Maintaining a competitive and equitable classification and pay
system including:
a. Reassessing internal salary relationships among the approximately 400 positions; and,
b. Establishing or re-establishing, as necessary, the County’s
position in the labor market in relation to other employers.
2. Building greater career progression opportunities for employees. In
support of this, by providing more consistency in job titling to better
clarify career ladders and levels.
3. Identifying pay strategies and the accompanying policies that enable
the County to maintain an equitable, competitive pay plan.
4. Assessing the competitiveness in the labor market of the County’s employee benefits and identifying recommendations for future
action.
176
Executive Summary 2
County of Person, North Carolina. Classification and Compensation Study
II. Study Process
Employee Involvement and Update and Review of Class Position Descriptions
In initiating the Study in August, 2013 Springsted actively involved employees to gain an understanding of the County’s operations. Springsted
staff interviewed the County Manager and all County department heads
during the period of August 13, 14, and 20, 2013 asking a series of questions concerning services delivered, organizational structure and recruitment and
retention issues. In addition, Springsted conducted fourteen (14) employee orientation meetings during the same period which were well attended and open to all employees. The purpose of these meetings was to:
Introduce Springsted and the Springsted staff involved with the Study
Discuss the Study process with County employees
Set reasonable expectations and potential outcomes
Review Springsted’s tool for gathering information required to update the County’s position descriptions and evaluate the County’s
various jobs (Position Analysis Questionnaire (PAQ) with employees
Answer employees questions about the forms and the process
Employees were provided five (5) working days to complete the PAQ and their supervisors were also provided five (5) working days to complete their
review of the employees’ information. To ensure that we understood the
employees information Springsted staff returned to the County and conducted on site job audits with 357 employees during the period of
November 4-7, 2013.
Compensation Survey and Job Analysis From the information gathered the County’s class (position) descriptions were updated and a compensation and benefits survey was prepared utilizing
eight-eight (88) positions which were representative of all types of jobs across Person County’s governmental structure. A brief description of each job’s duties and education and experience requirements were included to
ensure that Springsted received the most accurate salary/position matches with comparable jurisdictions. Survey data requested also included information concerning work weeks for responding jurisdictions, number of
staff in the position, minimum, midpoint/maximum salary levels, actual pay and a wide range of information concerning benefits and pay practices for
identified localities. In consultation with the County nineteen (19)
jurisdictions were contacted with information from sixteen (16) received and utilized as part of our analysis.
177
Executive Summary 3
County of Person, North Carolina. Classification and Compensation Study
The localities identified for the survey included:
1. Alamance County
2. Caswell County
3. Chatham County
4. Durham County
5. Granville County
6. Guilford County
7. Halifax County, VA
8. Henderson County
9. Orange County
10. Rockingham County
11. Vance County
12. Town of Chapel Hill
13. Town of Hillsborough
14. Town of South Boston, VA
15. City of Burlington
16. City of Durham
17. City of Graham
18. City of Oxford
19. City of Roxboro
Caswell County and the Cities of Graham and Oxford were unable to participate.
Springsted analyzed both the updated class (position) descriptions and
compensation survey data and developed a new pay schedule with positions
assigned to appropriate pay grades on the County’s revised pay schedule. Springsted evaluated each job’s content based on a series of job factors such as
level of work, knowledge required, work hazards and essential functions that all
employees experience in their jobs and to conduct a market survey using its Systematic Analysis factor evaluation (SAFE®) system. Development of the
compensation structure relied upon a review of pay philosophy concepts that
included:
Providing fair and equitable compensation to employees in a competitive
and changing labor market
Maintaining a competitive pay structure that takes into consideration of the County’s fiscal resources
Ensuring that employee compensation is based on individual performance that meets or exceeds expectations and reflects changing economic conditions
Providing consistent administration of pay policies and procedures among all County departments
III. Study Findings
The analysis conducted documents the comprehensive review and evaluation of the County’s existing compensation system and the methodology used to ensure
competitive compensation levels are achieved and maintained by the County for
the positions included in the study. The salary ranges for several Person County positions have been found to be
slightly lower than the average salary ranges paid in comparable organizations surveyed. Because many County salaries are below average market rates, we
believe Person County may experience difficulty hiring and retaining employees
in the future as vacancies occur and the labor market improves and subsequently tightens. The County also has experienced turnover in a few positions that are
paid at a higher rate by comparable organizations with which the County
competes for employees.
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County of Person, North Carolina. Classification and Compensation Study
Based on the recommended salary schedule developed as part of this Study, we found that 36% of the County’s workforce is paid at a rate below the minimum
salary rate of their newly assigned pay grade.
Internal pay relationship inequities also exist within the County. Positions that
require similar minimum qualifications and have comparable responsibilities should be compensated at comparable levels. We evaluated each County job classification against standard criteria. Each job class was assigned to a pay grade
that reflected its internal relationship to other County positions, thereby ensuring equitable pay relationships.
The Study offers a recommended Fiscal Year 2014-2015 compensation plan and recognizes an implementation schedule which would be effective on July 1, 2014, and provides implementation options with estimated financial impacts
factored for implementation on July 1, 2014. It should be noted that the salaries provided are base salaries and do not include any withholdings such as FICA or
other payroll deductions and do not take into account the cost of benefits. The
implementation strategy recommended ensures that all employees are paid at least at the minimum of their assigned pay grade. Earlier implementation could
be achieved on a prorated basis if resources are available.
To estimate implementation costs, we used Fiscal Year 2012-13 employee
salaries supplied by the County for all departments and calculated three (3) levels
of implementation ranging from identification of those positions which fall below the required market minimum to resolving issues of concern identified such as
compression of salaries within the established ranges. Each option is explained in greater detail in the text of the report but includes:
Option 1 – Move Positions Below the Minimum of the Recommended Pay Grade to the Minimum of the Recommended Grade. Under this option all
employee salaries were raised to the minimum of their proposed grade on the
proposed pay scale. Of the County’s 391 employees, 143 employees or 36% of the County’s workforce are being paid below the minimum salary rate of their proposed pay grade. The annual cost of bringing each of the employees to the
minimum salary rate of their pay grade is estimated to be $364,327. This amount is equivalent to 2.47% of the County’s approximate $14.7 million annual payroll for
employees. Implementing this option and bringing employee salaries up to the
minimum salary rate of their proposed pay grade will address internal equity and increase market comparability for the County and is the minimum level of
implementation required to ensure competitiveness of salaries.
Option 2 – Move Positions Below the Minimum of the Recommended Pay Grade to the Minimum of the Recommended Grade or Provide a 2% Salary Increase; Whichever is Greater. In this option, all employee salaries are brought to the minimum of the proposed pay grade or given a 2% increase, whichever is
greater. To apply this strategy, we first brought all employees with salaries below their proposed minimum salary rate up to the minimum rate of the proposed pay grade. Those employees who fell naturally within the proposed pay grade were
placed within the range and given a 2% increase, moving them away from the minimum level of pay unless this increase brought them above the maximum, in which case they were moved to the maximum or remained at their current salary,
whichever was greater. The estimated annual cost of this option is $564,878. This is
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County of Person, North Carolina. Classification and Compensation Study
equal to 3.83% of the County’s $14.7 million annual payroll for employees. Implementation of this option will increase market comparability for the County and
begin to address the issue of wage compression.
Option 3 – Years of Service. Individual employee salaries were also placed within
the proposed pay grade based on the number of years of service reflecting a more accurate picture of market based increases for the employee and the experience they have gained with the County. On average, the tenure for a County employee
is ten (10) years of service. For example, if an employee has been serving the County for ten (10) years, the employee would receive a 5% increase based on
the ten (10) years of service in the employee’s current position. This option not
only rewards employees for longevity in their current position, but also recognizes the value of length of service and the development of skills and abilities in regarding to performing the tasks of the position. The estimated cost of
providing a .5% increase for each year of service in the employee’s current position for those employees that fell within the new pay grade is $541,943 and $550,879 for
those employees that fell below the minimum of the new grade for a total
implementation cost of $1,092,822, which is equivalent to 7.41% of the County’s $14.7 million payroll. Implementation of the full plan via Option 3 would allow
the County to provide salaries, which meet current market conditions, based upon
the market survey, and recognizes the value of employees experience and past salary increases thus reducing the opportunity for compression of salaries.
Phased In Implementation. In discussions with the County Manager and Human Resources Manager, Springsted suggested that it was possible to phase in
implementation of our recommendations over a period of time. It was brought to our attention that in the most recent (2006) study, that the County opted to phase in the study’s recommendations by dividing the workforce into three groups of employees.
The three groups of employees are as follows:
First Group – Animal Control (manager and officers), Emergency Medical
Services/Emergency Management, Telecommunications, Sheriff
Second group – Health and Social Services
Third group – Administration, County Commissioners, Register of Deeds, Cooperative Extension, District Soil and Water Conservation, Board of
Elections, Tax Department, Animal Control (administrative positions), Building Codes Enforcement, County Planner, Finance, General Services,
Transportation, Human Resources, Information Technology, Library, Parks
and Recreation, Person Industries
The information below provides the estimated salary impacts for phasing in each
of the options above utilizing the process employed in implementation of the County’s most recent study. These include:
Option 1 – Move Positions Below the Minimum of the Recommended Pay Grade to the Minimum of the Recommended Grade.
The cost for bringing each of the employees in the First Group to the minimum salary range of their pay grade is estimated to be $224,348 (First
year).
The cost for bringing employees in the Second Group up to the minimum
salary range is estimated to be $56,386.53 (Second Year).
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County of Person, North Carolina. Classification and Compensation Study
The cost for bringing each of the employees in the Third Group up to the
minimum of the pay range is estimated to be $83,592 (Third year)
Option 2 – Move Positions Below the Minimum of the Recommended Pay Grade to Minimum of the Recommended Grade or Provide a 2% Salary
Increase; Whichever is Greater.
The cost of providing a 2% increase for bringing each of the employees in
the First Group to the minimum salary rate of their pay grade or by providing a 2 % salary increase is estimated to be $279,836 (First year).
The cost for employees in the Second Group to be brought up to the
minimum or be given a 2% increase whichever is greater is estimated to be
$134,172 (second year).
To bring employees in the Third Group up to the minimum of their
proposed pay range or provide a 2% increase, whichever is greater is
estimated to be $150,869 (Third year).
Option 3 – Years of Service.
The cost of bringing each of the employees in the First Group to the
minimum salary rate of their pay grade and providing a .5% increase per
year of service is estimated to be $464,919 (First year).
The cost for employees in the Second Group to be moved up to the
minimum and given a .5% increase per year of service is estimated to cost $313,611 (Second year).
To move those employees in the Third Group up to the minimum of their proposed pay range and provide a .5% increase based on years of service is estimated to cost $314,292 (Third year).
Benefits Analysis Benefits for public and private sector employees are an important form of
compensation for employees. Springsted sought a full range of benefits data from survey respondents and reviewed the information received. For many of the
benefits surveyed and analyzed the County provides benefits comparable to other
organizations. While paying lesser amounts for employee health insurance policy premiums than many survey respondents the County provides a greater benefit
than other entities for single employee coverage, paying 100% of the cost, but
lesser amounts for all other forms of coverage offering no contribution toward spousal, child or family coverage.
Summary The Study and its contents represent a comprehensive review of the components
that affect an organization’s compensation program for specific positions – a
review of class (position) descriptions, current compensation structure, the County’s pay philosophy, regional market competitiveness of County salaries,
the internal equity of salaries paid to comparable County positions, employee benefits and ongoing maintenance and administration of the compensation system.
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AGENDA ABSTRACT
Meeting Date: January 6, 2014
Agenda Title: How can we recycle more
Summary of Information:
Suggestions from the Solid Waste Advisory Committee to the Board of Commissioners on how
Person County can recycle more. The ideas include an increase in education, a waste audit of City
offices and the City as a whole, and to offer "grants" to businesses to grow recycling infrastructure.
Recommended Action: Receive the suggestions
Submitted By: Ken Hill, Chairman of the Solid Waste Advisory Committee
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AGENDA ABSTRACT
Meeting Date: January 6, 2014
Agenda Title: Reforming the Solid Waste Advisory Committee to become Person
County Environmental Issues Committee
Summary of Information:
It is time to rethink the Solid Waste Advisory Committee. When it was created it was to be an ad
hoc committee. It's only goal was and has been solid waste.
The narrow scope of this committee limits its ability to meet the environmental needs of the county.
I am asking that the committee be redesigned to cover the broad scope of the Protect our Land, Water
and Air Goal of our Strategic plan and become an environmental committee.
The Granville County's Environmental Affairs Committee is a model that uses this principle. This
group meets every month and tackles any issue regarding the environment. They have zone members
allowing the whole county a venue to bring their concerns.
Our version of this committee could include these members:
o County Government member
o City Government member
o Person Recycle Center educator
o All other members to be from defined zones throughout the county. Only zone
members will vote allowing equal representation through the county:
Mt. Tirzah, Timberlake, Hurdle Mills, Bushy Fork, Bethel Hill,
Allensville, Roxboro, Olive Hill, Triple Springs, Ceffo, etc.
Recommended Action:
The recommended action is to end the ad hoc committee called SWAC and create the new
committee Person County Environmental Issues Committee. This committee will be advertised
and applications received from people willing to work to protect our county as spelled out in our
Futures Strategic Plan.
Submitted By: Commissioner Frances Blalock
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AGENDA ABSTRACT
Meeting Date: January 6, 2014
Agenda Title: Creation of a Person County Youth Advisory Committee
Summary of Information: Youth Advisory Committees are one way to involve and engage youth
in local government activities. This allows for an important segment of the population that often goes
unheard in the County’s decision making. This also creates an avenue for training future community
leaders. The NC Association of County Commissioners have outlined steps for forming a Youth
Advisory Committee which include:
1. Convene a group of students between grades eight and twelve
2. Assess and discuss the most pressing issues faced by youth in Person County
3. Plan how the youth advisory committee will work to address these issues
4. Decide which designated positions will be needed and which members will fill them
5. Get members involved with other advisory councils and in decision making for the County
6. Work- hold regular meetings and establish accountability for all members
Youth Advisory Councils have been established and documented in Catawba County, Pasquotank
County, and Greene County. In cities, there is the City of Durham, City of Greensboro, and City of
Hickory. There is one joint youth council: City of Sanford/Lee County.
The Civic Education Consortium has outlined some suggestions for Youth Advisory Committees
which include:
• Setting high standards and expectations for attendance and commitment
• Working with the school principals on soliciting applicants
• Including activities like representing youth on other community boards; attending BOCC
meetings; mentoring; leadership development; meeting with commissioners, etc.
This could be an additional board and commission that the Board of County Commissioners makes
appointments to on a regular basis.
Recommended Action: Receive the information and discuss next steps
Submitted By: Vice Chairman Ray Jeffers
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Creating a Local Government Youth Council Paul BonniciNC Civic Education Consortiumbonnici@sog.unc.edu192
How do you feel about the young people in your communities?•Are they tuned in to what's going on in the communities?•Are they interested in becoming leaders in the community?•Are they actively participating in local government?193
Why Involve Youth in Decision Making?•Valuable learning experience for youth and leaders•Youth realize issues are complex and not always easy to resolve•Better acceptance of decisions•Create a pipeline of future leaders who:•Possess and understanding of and concern for their community•Know how to govern, not just to advocate3194
How Do We Involve Youth in Decision Making?•Youth Advisory Committees•Youth seats on boards and commissions•Youth representation on school boards•Youth Councils •local government •school district4195
What is a youth council?•An advisory body comprised of local youth who provide advice and counsel to the local governing body and its affiliated advisory and regulatory boards, as well as other community organizations. Youth councils also implement and participate in a variety of youth-identified community initiatives. 196
Guide for Creating a Youth CouncilI. What is a youth council? II. Why create a youth council? III. Who benefits? IV. Is your community ready for a youth council?V. Who creates and oversees the youth council?VI. Who serves on the youth council? VII. Who establishes a youth council? VIII. Now what? 6197
Local Government Youth Councils•County Youth Councils–Catawba County Youth Council–Greene County Youth Council–Pasquotank County Youth Councils•City Youth Councils:–City of Durham Youth Council–City of Greensboro Youth Council–City of Hickory Youth Council•Joint Youth Councils:–City of Sanford/Lee County Joint Youth Council198
Sample Youth Council Initiatives •Lee County-City of Sanford Youth Council–“Seed 2 Feed” –Effort to fight hunger and address food insecurity issues–Series of workshops on successful vegetable gardening–The project culminates with the donation of a portion of the harvest to local food banks –Participating youth will also volunteer time at various food distribution sites199
Recommendations from Youth•Reach out to students who are not already engaged, not just the “usual suspects” •Offer students “real world” experiences •Be hands on — learn about youth issues•Be visible•Make sure the youth opportunities are active200
2014
Person County Board of Commissioners
COMMITTEE ASSIGNMENTS - Proposed
Chairman Jimmy B. Clayton
COG Board
Economic Development Board
Kerr Tar RPO - TAC
NCACC Board of Director
OPC Community Operations Board
Upper Neuse River Basin Association
Vice Chairman B. Ray Jeffers
Extension Advisory Committee
Fire Committee
Home Health & Hospice Advisory Committee
Home & Community Care Block Grant Adv. Committee
NCACC President Elect/Board of Director
Recreation Advisory Board
Social Services Board
Commissioner Kyle Puryear
Animal Control Advisory Committee
E-911 Committee
High Speed Internet Committee
Local Emergency Planning Committee
Commissioner David Newell
Airport Commission
Chamber of Commerce
Person County Partnership for Children
Region K Workforce Development Board
Solid Waste Advisory Committee
Commissioner Frances Blalock
Health Board
Juvenile Crime Prevention Council
Library Board
Person Area Transportation System Board
Person County Senior Center Advisory Council
For the Board of Commissioners adoption: January 6, 2014
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AGENDA ABSTRACT
Meeting Date: January 6, 2014
Agenda Title: Boards and Committees Appointments
Summary of Information:
Attached are citizen applications for consideration for appointment in response to Person County’s ad soliciting
volunteers published in the Courier Times on November 16, 2013 with a deadline to submit application by
noon on December 10, 2013.
The highlighted boards denote a competitive board and are eligible for the informal interview process if the
Board so desires. Please direct the Clerk to organize and inform the applicants of the informal interviews date
as set by the Board or consider waiving the process. I would ask the Board to nominate the applicants for
appointment if appropriate.
- Adult Care Home Community Advisory Committee
1 unexpired term to 6/30/14 available
Duties: This committee inspects each Adult Care Home in Person County to assure that the quality of
care meets required standards and that the home maintains the Adult Home Resident’s Bill of Rights.
- Airport Commission
3-Year Term:
1 position available for a pilot and
1) Steven Watkins requests reappointment
2 positions for citizens-at-large
Duties: To oversee facility growth and advise Board of Commissioners on airport matters.
- Board of Adjustment
3-Year Term: 1 position for an alternate
Duties: Functions in judicial-like hearing and review of special zoning permit requests, special
variance requests and appeals to interpretations of zoning administrator.
- Home Health and Hospice Advisory Committee
3-Year Term: 1 position each representing
the hospital,
a consumer and
1) Mitch Pergerson requests reappointment
the Dept. of Social Services
1) Barbie Hepler requests reappointment
Duties: Advise and cooperate with Person County Government in promoting
comprehensive patient care to citizens of Person County who are in need of home health and hospice
services.
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- Industrial Facilities and Pollution Control Financing Authority
6-Year Term; 3 positions available
Duties: Approves issuance of industrial and pollution control financing bonds
for private industry.
- Juvenile Crime Prevention Council
1-Year Initial Term; 2-Year Reappointment
Positions available:
a substance abuse professional,
1) Russell Knop requests reappointment (out of county residency)
Parks & Recreation representative,
1) John Hill requests reappointment
a member of the faith community, and
1) Rev. Benjamin Sims
a member of the business community.
2-Year Term:
Positions available:
3 citizens-at- large positions,
a position for the Chief of Police or designee,
Sheriff Office designee,
1) Emily Tingen requests reappointment
Chief Court Counselor
1) David Carter requests reappointment (out of county residency)
District Attorney or designee.
Duties: Annually reviews the needs of juveniles in the county who are at risk of
delinquency or who have been adjudicated, undisciplined, or delinquent and the resources
available to address those needs. This council meets the second Wednesday of each month at
1:00 pm.
- Mayo Lake Advisory Committee
2-Year Term; 3 positions available
Duties: Members shall consist of residents of Mayo Lake or residents of the adjoining
Progress Energy buffer zone or have an interest in property around Mayo Lake. The committee meets
as needed.
1) Charles Sever requests appointment
- Nursing Home Advisory Committee
1-Year Initial Term; 3-Year Reappointment; 2 position available
Duties: This committee inspects each nursing home in Person County to assure that the quality of
care meets required standards and that the home maintains the Nursing Home Resident’s Bill of
Rights.
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- OPC Community Operations Center Advisory Board representing Person County
Unspecified Term: 1 position available
Duties: Provide input related to the available resources for Mental Health, Developmental Disabilities
and Substance Abuse Treatment Services for people of all ages to eliminate reduce or prevent the
disabling effects of mental illness. This Board meets in Chapel Hill every second Monday of each
month from 7:00 – 9:00 pm.
- Person Area Transportation System Board
3-Year Term; 1 citizen-at- large position
Duties: Provide input related to budgeting goals for current and upcoming year, financing
(customer rates, financial goals for PATS) and provide guidance in governing policies (rules
and regulations) of Person Area Transportation System.
1) Hermann Schmidt requests appointment
- Planning Board
1 position available for a 3-Year Term and 1 position with an unexpired term to 6/30/15
Duties: Provides technical review of proposed development plans; advises Board of County
Commissioners on planning and zoning matters; reviews and makes recommendations
concerning major subdivision concept plans.
- Region K Aging Advisory
3-Year Term: 4 positions available
1) Phyllis Sutton requests reappointment
Duties: Advises the Kerr-Tar Regional Council of Government Area Agency on Aging
to develop and administer the Area Plan, conduct public hearings, represent the interest of
older persons, review and comment on all community policies, programs and actions which
affect older persons with the intent of assuring maximum coordination and responsiveness to
older persons. The Council meets the 2nd Wednesday of February, May, August and
November at 2:00 pm usually at the Vance Senior Center in Henderson, NC.
- Roxboro/Person County Human Relations Commission
3-Year Term; 4 positions available for county residents
Duties: Actively promote amicable relations and mutual respect among all groups within the
City of Roxboro and Person County, and discourage all manner and manifestation of
discriminatory practices toward such groups, thus promoting the general welfare of this
community.
1) Robert Bridges requests appointment
- Solid Waste Advisory Committee
3-Year Term; 3 positions for county residents
Duties: Advise the Person County Board of Commissioners on all aspects of solid waste management
planning; assist Person County in the development of programs and policies concerning solid waste
management, and research, review, and comment on proposed solid waste management rules, policies,
facilities and/or ordinance prior to their adoption. The committee meets quarterly on the second (2nd)
Tuesday of January, April, July and October at 12:00 noon at the Person County Recycling Center
unless otherwise notified.
1) Kenneth Hill requests reappointment
2) Leigh Woodall called to express interest in reappointment
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- Tourism Development Authority
3-Year Term:
1 position representing a Motel/Hotel/Bed & Breakfast
1) Tammy Woods, General Manager Hampton Inn requests reappointment
(out of county residency)
1 position from the general public available
1) Norwood Walker requests appointment
2) Bonnie Meeler requests reappointment
Duties: Promote travel, tourism and festivals according to applicable statutes as well
recommend allocation of funds received from Room Occupancy Tax.
- Work Force Development Board
1-Year Initial Term; 2-Year Reappointment: 1 position available representing private industry and 1
position available representing organized labor
Duties: Develops Job Training Plan; provides oversight, monitors and evaluates job training programs;
awards contracts; develops policies and procedures.
Recommended Action: Board nomination for appointment as deemed appropriate.
Submitted By: Brenda B. Reaves, Clerk to the Board
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AGENDA ABSTRACT
Meeting Date: January 6, 2014
Agenda Title: Person County Executive Airport Fence Project
Summary of Information: Due to the interference of animals on the airport runway and the
recommendations of FAA/USDA Wildlife and NCDOT, the County has plans to install a 10’ chain
link fence around the airport perimeter. Due to the expense, this project will be handled in phases,
with phase 1 being 4000’ of fencing replaced on the Northwest side of the airport. The project has
been approved for grant funding by NCDOT. With the guidance of NCDOT and Talbert & Bright,
phase 1 of the project has been bid out. Fence Builders, Inc. of Winston Salem was the low bidder at
$134,427.00. The County’s 10% match will be approximately $13,443. Please find the attached bid
form.
Recommended Action: Award the project to the low bidder, Fence Builders, Inc. of Winston Salem.
Submitted By: Ray Foushee, General Services Director
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AGENDA ABSTRACT
Meeting Date: Jan. 6, 2014
Agenda Title: Public Safety Communication System/Broadband feasibility study
Summary of Information: In order to have the most accurate costs for the Public Safety
Communication System/Broadband project, staff needs to hire an engineering firm to conduct a
feasibility study. The total cost of the feasibility study is $11,000. Staff recommends using funds
from contingency. The study results will be completed in time to include the project costs in the CIP.
Recommended Action: Fund the feasibility study.
Submitted By: Assistant County Manager, Sybil Tate
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NORTH CAROLINA
AGREEMENT FOR SERVICES
PERSON COUNTY
THIS AGREEMENT FOR SERVICES (this “Agreement”), made and entered into this 6th day of
January 2014 by and between Person County, a body politic and corporate of the State of North Carolina,
(hereinafter referred to as the “County”), and Technology Systems Solutions Partners (hereinafter referred to
as “Contractor”).
WHEREAS, Contractor, has agreed to provide services in a professional manner in accordance with
the standards of Contractor’s industry and as hereinafter set forth; and
WHEREAS, the County wishes to enter into an Agreement with Contractor to provide the services
specified in Appendix 1, Scope of Work, attached hereto and incorporated herein by reference.
NOW THEREFORE, in consideration of the mutual agreements described below, the parties agree as
follows:
1. Term of Agreement: The initial term of this Agreement shall commence on January 6, 2014 and end
on February 4, 2014.
2. Scope of Service: The Contractor shall provide the Services (the “Services”) set forth in the “Scope of
Work” attached hereto as Appendix 1, which is incorporated herein and made an integral part of the
Agreement.
3. Compensation: As compensation for the services to be provided by Contractor, the County shall pay
the Contractor no more than $11,000 during the term of the contract. Half of the total contract amount ($5,500)
shall be paid upon signing of the contract. The remaining half ($5,500) shall be paid upon completion of the
items listed in Appendix 1. Payments will only be made for services and items set forth in Appendix 1.
4. Independent Contractor: Person County and the Contractor agree that Contractor is an independent
contractor and shall not represent itself as an agent or employee of Person County for any purpose. The
Contractor shall present the work set forth in Appendix 1 to the Assistant County Manager. The Contractor
shall be responsible for payment of all federal, state and local taxes as well as business license fees. For
purposes of this Contract taxes shall include, but not be limited to, Federal and State Income, Social Security
and Unemployment Insurance taxes.
The Contractor shall perform the Services required hereunder in a professional manner and in accordance with
the standards of applicable professional organizations and licensing agencies.
5. Insurance: Contractor understands and agrees that neither it nor its employees are subject to workers'
compensation or general liability coverage maintained by the County for its employees. Contractor agrees to
procure and maintain workers' compensation insurance coverage for the benefit of contractor's employees or
subcontractors if required to do so under North Carolina State Law and to procure general liability insurance in
an amount of not less than one million dollars (1,000,000.00) listing the County as an additional insured on
contractor’s General Liability Insurance Policy at all times relevant to this Agreement.
Contractor shall provide to County upon request a valid and current certificate of workers' compensation if such
workers’ compensation insurance is required and general liability insurance.
In the event Contractor shall fail at any time to have in force an effect insurance as required by this Section,
Contractor agrees to indemnify and hold harmless County for (1) any premium paid by County to maintain
insurance coverage applicable to Contractor and/or its employees or subcontractors; (2) any worker's
compensation benefits paid by County as a result of Contractor's failure to comply with this Section; and (3)
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any amounts paid by County for general liability claims as a result of Contractor's failure to comply with this
Section.
6. Confidentiality: All proprietary data and information, if any, furnished to Contractor by the County shall
be regarded as confidential, shall remain the sole property of the County and shall be held in confidence and
safekeeping by Contractor for the sole use of the County and Contractor under the terms of this Agreement.
Contractor agrees that its officers, employees and agents will not disclose to any person, firm or entity other
than the County or its designated legal counsel, accountants or practice management consultants any
information about the County. Contractor agrees to carry out its obligations to the County in compliance with all
privacy and security regulations required by law.
7. Status of Parties: Nothing contained in this Agreement shall be construed as establishing a partnership
or joint venture relationship between Contractor and the County. Contractor and its employees and
representatives are independent contractors, solely responsible for its or their performance under this
Agreement and shall have no legal authority to bind the County.
8. Assignment and Subcontracting: Neither this Agreement nor any rights or obligations hereunder shall
be subcontracted, assigned, or delegated by Contractor without prior written consent of the County, which
consent may be withheld in the County’s sole discretion.
9. Binding Effect: This Agreement shall be binding upon the parties hereto, their heirs, administrators,
executors, successors and assigns, if such assignment has been approved by the County.
10. Notices: Any notice or other communication required or permitted under this Agreement shall be in
writing and shall be deemed to have been given on the date delivered personally or deposited in the United
States Postal Service, certified mail, return receipt requested, with adequate postage affixed, addressed as
follows:
Person County Contractor
Attn: Heidi York Attn: Frank Marum
304 S. MORGAN STREET TSS PARTNERS LLP,
ROXBORO, NC 27573 429 GROSVENOR DRIVE, SUITE 100
RALEIGH, NC 27615
Either party may change its address for notices under this Agreement by giving written notice of such change
to the other party in accordance with the terms of this paragraph.
11. Governing Law: This Agreement and the rights and obligations to the parties hereunder shall be
construed and governed by the laws of the State of North Carolina and venue for any proceedings arising
hereunder shall be in the state court of appropriate jurisdiction located in Person County, North Carolina.
12. Modifications: This Agreement may be amended or modified by the mutual written consent of the
parties. A modification is not enforceable against the County unless it is signed by the County Manager.
13. Entire Agreement: This Agreement contains the entire agreement between the parties pertaining to the
subject matter of this Agreement. With respect to that subject matter, there are no promises, agreements,
conditions, inducements, warranties or understandings, written or oral, expressed or implied, between the
parties, other than as set forth or referenced in this Agreement.
14. Waiver: A waiver of any provision of this Agreement must be in writing, designated as such, and
signed by the party against whom enforcement of the waiver is sought. The waiver of a breach of any
provision of this Agreement shall not operate or be construed as a waiver of any subsequent or other breach
thereof.
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15. Termination: This Agreement may be terminated as follows:
(i) Cause: If the services provided by the Contractor under this Agreement are determined to be
unsatisfactory or unacceptable, as determined by the County Manager, this Agreement may be
terminated by the County for default. Grounds for termination for default shall include, but not be
limited to:
(a) Failure to respond to all reasonable requests from the County to provide services
covered by this Agreement.
(b) Failure to maintain equipment in accordance with the requirements of the this
Agreement and with all laws.
(c) Lack of proper insurance as required under this Agreement.
(d) Charging rates or fees in excess of those provided in this Agreement.
(e) Inefficient, or unsafe practices in providing services.
(f) Other actions which impact unfavorably on the faithful performance of this Agreement.
(ii) Convenience: The County reserves the right to terminate this Agreement upon thirty (30) days
written notice to Contractor for any reason deemed by the County to serve the public interest.
This termination for convenience will not be made when termination is authorized under any
other provisions of this Agreement. In the event of such termination the County shall pay the
Contractor those costs directly attributable to services received by the County in compliance
with the Agreement prior to termination. Provided, however, that no costs will be paid to the
Contractor which are recoverable in the Contractor’s normal course of doing business. The
County is not liable for loss of any profits anticipated to be made hereunder, nor for any special,
consequential or similar damage.
16. Annual Appropriations and Funding. This Agreement is subject to the one-time annual appropriation of
funds by the Person County Commissioners. Notwithstanding any provision herein to the contrary, in the event
that funds are not appropriated for this Agreement, the County shall be entitled to immediately terminate this
Agreement, without penalty or liability, except the payment for all service satisfactorily provided under this
Agreement up to and through the Contractor’s receipt of notice of termination. The funding and therefore this
Agreement terminates on February 4, 2014. No further notice is required.
17. Hold Harmless: Contractor agrees to indemnify and hold harmless the County, its agents, servants and
employees from any and all claims, actions, lawsuits, damages, judgments or liabilities of any kind whatsoever
arising out of the provision of service under this Agreement.
18. County Policy: The County opposes discrimination on the basis of race and sex and requires all of its
contractors to provide a fair opportunity for minorities and women to participate in their work force and as
subcontractors and vendors under County contracts.
IN WITNESS WHEREOF, the parties have executed this Agreement in their official capacities with legal
authority to do so.
Person County:
By:____________________________________
Contractor
By: _________
Contractor signature
Frank Marum
429 GROSVENOR DRIVE, SUITE 100
RALEIGH, NC 27615
(w) 336-601-4697
frank.m@tsspartners.com
This instrument has been pre-audited in
the manner required by the Local
Government Budget and Fiscal Control
Act.
Amy Wehrenberg, Finance Director
228
Person County Services Agreement 4
APPENDIX 1
SCOPE OF WORK
PROJECT NAME: Public Safety Communication System/Broadband Feasibility Study
SCOPE OF SERVICE:
The Contractor will conduct a feasibility study for designing and building a Public Safety Communication
System and in addition, a Broadband system to serve un-served areas of Person County. The feasibility study
will provide an overview of the project, estimated costs for implementing the project, an estimated project
completion date and key assumptions that were made as part of the estimation process.
The cost estimate for Public Safety VHF simulcast should include, but may not be limited to the following:
1. Third party verification costs for public safety VHF simulcast including tower additions.
2. Cost of all VHF equipment for Public Safety
3. Cost of tower construction for Public Safety including shelter, UPS, etc
4. Any applicable FCC licensing and permitting costs for Public Safety towers
The cost estimate for the Broadband wireless system should include, but may not be limited to the following:
1. Third party verification of the Broadband project to serve unserved areas of Person County.
2. Project costs for a Broadband coverage trial to establish proof of concept.
3. Cost of broadband equipment, as submitted by broadband provider.
4. Costs of any facilities that may be needed to support the trial.
5. Any applicable licenses or permits.
ASSUMPTIONS:
Person County will provide timely responses to requests for information. In particular the following milestones
are key to on-time delivery of the feasibility study:
1. Broadband trial budgetary quote by 1/15/2014
TOTAL COSTS:
ITEM AMOUNT
Feasibility Study $11,000.00
TOTAL $11,000.00
COMPLETION DATE:
Preliminary findings: January 21, 2014
Final document: February 4, 2014
026664-00002000/1574153v2.0 229